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Home My WebLink AboutMinutes 2001-2005Draft Not Approved Evanston Environment Board Thursday, January 18, 2001 7:30 PM Board Members Present: Board Members Absent: Staff Members Present: Judy Freeman Bob Gemmell Mardi Klevs Irwin Levinson Vicki McKinley Gwen Burton Poole Gladys Bryer LeRoy Davis Lucy Elam David Jones David Schreier Linda Lutz, Ecology Center Coordinator December meeting minutes Mr. Gemmell moved, seconded by Ms. Poole, to approve the minutes of the December 2000 board meeting. The Board approved the motion. Energy Commission The Board discussed the Energy Commission and franchise agreement, which will be negotiated. At the March meeting the Board would like to have a representative from the Energy Commission speak. The first meeting to discuss the franchise agreement was January 8, 2001. It generally takes several years to negotiate the franchise agreement. The Energy Commission meets at 7:15 AM. Mr. Levinson may attend. The Environment Board would like to start to educate themselves about energy issues. New Board Member The Board welcomed new member Vicki McKinley. Ms. McKinely is a professor at Roosevelt University in biology and microbiology. Transportation Document Board members received a document from the Evanston interreligious Sustainability Circle regarding Evanston Transportation: Opportunities to Improve Evanston's Economy, Environment and the Quality of Life. General comments from the Board indicated that there was a wealth of ideas generated. It would be important to take the document from the "brainstorming" stage to the next step of "where do we go from here." The Board indicated that the audience for the document should be targeted. It will take lots of work, but it is important to raise the issues. The Board suggested developing a prioritized implementation strategy. The following more specific comments follow the report text on pages 7 -- 9 of the document. A. Evanston Can Do This 1. Improve the quality and availability of transit information. The Board agrees. 2. Promote "Transit -Check" to downtown employers and employees and city staff. Who is the target audience: City of Evanston employees? Who will stop driving their car? Some companies to subsidize transportation costs. 3. Create an integrated local bus system, incorporating CTA, Northwestern and Evanston Hospital service. Good idea that needs more development. There are local shuttles. Mini RTA? Free? 4. Provide incentives for transit users to shop downtown Evanston Maybe the Chamber of Commerce? 5. Substitute "trolleys" for buses on part of the Evanston local system Needs further study. Maybe a shuttle loop for shoppers. 6. Test out low-cost round-trip public transit to downtown during lunchtime Maybe a time element here. Some ETHS students drive to school. Things would have to be convenient. Maybe lunch isn't a priority. 7. Improve facilities and routing for bicycle community. Traffic planners should incorporate this. Consider the difference between recreational and commuting. Routes should be on not so major streets. America is a car society. Bicycles can be a challenge to drivers. Would needs lots of public education. Look for pollution exchange factor. 8. Review crosswalks, especially downtown Stop signs can be a detriment to pedestrians. Not good to have unregulated stops as cars are slower and emit more pollution. Spacing of stop signs can make it difficult for pedestrians. 9. Zoning changes Changes in zoning would obviously affect businesses. Be careful what you change. Tread lightly here. The CarShareGo idea may have mixed reaction. A small pilot would be interesting. May or may not be appropriate to Evanston. It would need to be proven that this would work in the long run. Requiring builders to complete all sides of buildings is aesthetic but may be negligible in terms of environmental issues. 2 10. Build Evanston's organizational capacity to make public transportation improvements. Additional staff for transportation may work as a grant funded position. Change in Evanston's capacity must be shown to be viable and would require a huge cultural change. Few comments were generated on items 11 —16. To summarize: Most ideas are good. Implementation and financial considerations are important. The environmental benefits are there and can lend support to some ideas. Public relations would be extremely important. Air pollution aspects should be documented. The Board commended the committee for highlighting attematives and applauded raising so many issues. Incorporating legislators would be Important for funding issues. Future Meetings The Board agreed to continue meeting the third Thursday of the month. The Board would like to have the meetings at the Ecology Center. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, February 16, 2001, at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz Ecology Center Coordinator Draft- Not Approved Evanston Environment Board Thursday, February 15, 2001 7:30 PM Board Members Present~ Board Members Absint Staff Members Present: Others Present Gladys Bryer Judy Freeman Bob Gemmell David Jones Mardi Klevs Irwin Levinson Vicki McKinley Gwen Burton Poole LeRoy Davis Lucy Elam David Schreier Linda Lutz, Ecology Center Coordinator George Packard, facilitator Len Sciarra Jenny Serranow, Medill student Strategic Planning The Board introduced themselves to George Packard who facilitated the strategic planning session for the Board. Ms. Bryer briefly summarized the work of the Environment Board and reviewed the ordinance that created the Environment Board. Ms. Bryer reviewed the accomplishments of the Board as discussed at the December 2000 meeting: Leaf Blower/noise IPM Gypsy Moth Tree Ordinance Partners for Clean Air Household Hazardous Waste Collection Days Charcoal bins in parks Tree, maintenance, trimming Attempts at green purchasing with City of Evanston Bartlett balehl I FW Mr. Packard led the Board through a series of tasks focusing on mission, accomplishments, strengths/assets of the Board, issues to focus on, etc. The strategic planning session is summarized on the attached document. Energy Commission Mr. Levinson talked with the chair of the Energy Commission who was delighted about collaborating with the Environment Board. The Energy Commission is looking at the price of energy and companies to provide energy on the.power grid. The Environment Board can encourage the purchase of green energy. The City of Chicago receives 20% of their energy from environmental sources. Mr. Levinson will be attending the March I meeting of the Energy Commission. Other Board members may try to attend. No other sub -committee reports were given at the Board meeting. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, (March 15, 20011, at 7:30 PM at the Evanston Ecology Center, 2024 McCormick :,.1 q-, Boulevard. Respectfully submitted, Linda Lutz Ecology Center Coordinator 2 Draft- Not Approved Evanston Environment Board Thursday, February 15.2001 7:30 PM Board Members Present Board Members Absent Staff Members Present: Others Present: Gladys Bryer Judy Freeman Bob Gemmel[ David Jones Mardi Klevs Irwin Levinson Vicki McKinley Gwen Burton Poole LeRoy Davis Lucy Elam David Schreier Linda Lutz, Ecology Center Coordinator1 George Packard, facilitator Len Sciarra Jenny Serranow, Medill student Strategic Planning The Board introduced themselves to George Packard who facilitated the strategic planning session for the Board. Ms. Bryer briefly summarized the work of the Environment Board and reviewed the ordinance that created the Environment Board. Ms. Bryer reviewed the accomplishments of the Board as discussed at the December 2000 meeting: Leaf Blower/noise IPM Gypsy Moth Tree Ordinance Partners for Clean Air Household Hazardous Waste Collection Days Charcoal bins in panes Tree, maintenance, trimming Attempts at green purchasing with City of Evanston Bartlett balefil t Mr. Packard led the Board through a series of tasks focusing on mission, accomplishments, strengths/assets of the Board, issues to focus on, etc. The strategic planning session is summarized on the attached document. f Energy Commission Mr. Levinson talked with the chair of the Energy Commission who was delighted about collaborating with the Environment Board. The Energy Commission is looking at the price of energy and companies to provide energy on the power grid. The Environment Board can encourage the purchase of green energy. The City of Chicago receives 20°% of their energy from environmental sources. Mr. Levinson will be attending the March 1 meeting of the Energy Commission. Other Board members may try to attend. No other sub -committee reports were given at the Board meeting. ,�, ,;.•': Next Meeting The next meeting of the Evanston Environment Board W11 be Thursday, Mauch 15, 2001, at 7:30 PM at the Evanston Ecology Center, 2024, McCormick, t Boulevard. Respectfully submitted, Linda Lutz Ecology Center Coordinator 2 Draft- Not Approved Evanston Environment Board Thursday, March 15, 2001 7:30 PM Board Members Present Board Members Absent Staff Members Present: Gladys Bryer David Dankert Bob Gemmell Irwin Levinson Len Sciarra Gwen Burton Poole LeRoy Davis Judy Freeman Lucy Elam David Jones Mardi Klevs Vicki McKinley David Schreier Linda Lutz, Ecology Center Coordinator February Minutes The Board approved the minutes of the February meeting with the following corrections: • George Packard, is from the Institute of Cultural Affairs • The Board approved Gwen Poole to attend the Tree Keepers course. Strategic Planning Ms. Bryer reviewed the strategic planning the Board developed at the February meeting. The nine categories developed by the Board were: • Reduced Energy Demand and Greener Supply • Comprehensive Waste Management Plan • Natural Management of Open Space • Reduced Pollution of Air/Ground Water • Reduced and Controlled Chemical Usage • Reduced Pollution from Transportation • Environmental Codicils in Zoning Code • City Policy Addresses Environmental Concerns • Increased Public Environmental Awareness I Ms. Bryer questioned the Board regarding the areas the Board was intrigued with as well as those areas that were not really of interest to them. As the Board reviewed the lists focusing on wishful thinking versus what can be done practically and be measured. The Board determined that they represented a cross section and that if they were concerned about particular issues other citizens were also. The Board discussed how to survey the public to get some feedback regarding what issues spark the public's interest. For the April agenda the Board agreed to focus on how to get public opinion. A survey piece will be discussed and perhaps ready by May. A survey of the new City Council might also be productive. Prioritizing Issues The Board agreed to refine the topics and think through the nine headings. The Board will refer to the original cards developed at the February meeting. Several issues were considered as time sensitive including: open space (parking, School district), franchise agreement, public transportation, IPM, noise (summer), hazardous waste pick-ups and insects such as Gypsy Moth and Asian Long -homed Beetle. The second criteria for prioritizing the headings was importance of the issues. Some subjects under this heading were: water, asbestos, lead paint residue, less energy usage, less energy usage, development/zoning/sprawl (all quality of life and/or environmental issues. In reviewing the criteria the only issue to make the cut was energy. Two areas the Board could focus on are the franchise report and reducing the demand for energy. The Board acknowledged that its power is one of public opinion, knowledge, and its status as an organized City of Evanston Board. Energy Mr. Levinson and Mr. Sciarra discussed with the Board their impressions of the meeting of the Energy Commission. The focus of the Commission has been on the performance aspect of ComEd with three areas of concern: service responses to problems, reliability (blackouts), and cost of service. The current franchise agreement ends in 2002. After that the City of Evanston has the option of two additional extensions of one year each which would end in 2004. The Energy Commission has an electrical engineer that is paid to map circuits. In 2003 and 2004 with the deregulated energy market generation, transmission, and distribution can be purchased independently which will greatly affect energy prices. The Energy Commission is interested in buying energy as a co-operative combining both households and businesses. The Commission may consider 2 aggrandizement where the entire City is one unit. The advantage is both political and economic where people are assured access to power as a large unit. If aggrandizement happens then the franchise agreement is precarious. The Energy commission is concentrating on the mechanics of making this work and not on green power issues. Ms. Bryer added that she was investigating having a speaker address both the Energy Commission and the Environment Board that would focus on learning more about Chicago's RFP (especially requiring a % of energy coming from green sources) and aggregated buying. The Board wrestled with the question of how should it proceed with the energy issue. The Board discussed a middle ground where energy costs can be reduced by using less energy. Power plants that combine turbine and natural gas that are licensed by the state to operate 800 hours a year but are permitted to operate 70% of the time are cheap to build and operate expensively. Currently this type of plant can provide base line power. Corn Ed and other plant owners are trying to get rid of owning power plants; additionally not many new plants are being built. Looking realistically at the impact the Environment Board could have on energy issues it appears that the area of reduced usage would have measurable effects. Included here would be reduce bulb wattage, change to flourescents, and create a rebate program with the City of Evanston. Reducing demand may lower cost and increase reliability. Mr. Levinson and Mr. Sciarra will attend the next meeting of the Energy Commission (May 161). School District #65 The issue of School District #65's request to use open space for a new administration building and childcare center will be on the agenda of the Administration and Public Works Committee on March 26, 2001. The Board agreed that Ms. Bryer would draft a statement and present it to the Committee. The concerns would focus on: open space, increased air pollution, lack of public transportation to the site, and zoning change (education vs. administration). Generally the opinion of the Board was that environmental issues had not been addressed in the statements that Board has reviewed. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, April 19, 2001, at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Coordinator Draft- Not Approved Evanston Environment Board Thursday, April 19, 2001 7:30 PM Board Members Present; Board Members Absent Staff Members Present: Gladys Bryer David Dankert Judy Freeman Bob Gernmell David Jones Mardi K ovs Irwin Levinson Vicki MdCinley Len Sc arra Gwen Burton Poole LeRoy Davis Lucy Elam 1 David Schreier Linda Lutes Ecology Center Coordinator ; Guests Present: Chris Reif March Minutes The Board approved the minutes of the March meeting. Recycling Issues Ms. Freeman reviewed the letter received from Keep Evanston Beautiful (KEB). The Board discussed several issues including the City of Evanston . , '.A operation, encouraging home composting, and the yard waste facility in Deerfield. The Board decided to first choose issues to work on that can be supported. With a firm base of supportable issues the Board could then tackle other issues that may lack popular support such as reducing special garbage pick up issues (white goods, special dumpsters, etc.). The Board supported: • A rebate for mulching lawn mowers • Special events recycling • More recycling for City buildings and rental buildings The Board agreed to explore the recycling issue with City staff and KEB then return to the Board with recommendations. Ms. Freeman will speak with KEB and David Jennings, Director of Public Works. She will also contact Ms. Sciarra. Planning and Development Committee: District #65 Ms. Bryer attended the Planning and Development Committee meetings on March 26, 2001. She spoke regarding the District #65 administration building and the environmental issues of air pollution and transportation noting there was a lack of information about air pollution. The Committee asked a number of questions about environmental issues. Ms. Bryer reported that on April 16"' the City Council voted, 6 in favor, 2 against (Drummer, Rainey), and 1 abstention (Kent who works for District #65. Ms. Bryer concluded that the District had not done its homework on the environmental issues. The Board arrived a little late on the scene. Ms. Bryer noted that senior and the local community were against the proposal. The Board noted that several facilities such as the new Levy Center, the District #65 building, and some City of Evanston facilities are eating away at the little amount of green space that is left in the community. The City of Evanston should be addressing green space issues as projects are proposed. The Board could establish the idea that green space is worth protecting, how green space affects . the quality of life and how to plan for growth that protects current green space. Ms. McKinley will do some preliminary investigation on this issue. Mr. Sciarra indicated that NIPSI has experience and concern with open space issues. Environmental areas can be prioritized by degree of environmental importance. Suburban planners can then use information on green space as they address growth. Ms. Bryer reviewed the Citizen Transportation Plan proposed by Center for Neighborhood Technology. Green space issues as well as public transportation aretwill be addressed. Public hearings will be held. Public Awareness The Board discussed how to raise awareness for environmental issues and how to monitor particular issues and committees. Reviewing the minutes of several committees that work on environmental issues would be helpful. Board members indicated their preferences as follows: City Council Minutes: Plan Commission: Energy Commission Site Plan & Appearance Review: Planning and Development: Parking Commission: Ladd Arboretum Committee: Hous'mg Commission: Flood Pollution & Control Comm: Bryer, Poole Dankert, Klevs, Bryer Levinson, Sciarra, Jones Dankert, Bryer Levinson, Bryer Sciarra, Bryer Poole Bryer Poole 2 Ms. Lutz will secure a list of the City's Boards and Commissions for the Board to review to acquaint members with the work of the different boards. CTA Right of Way Mr. Jones reported that he had contacted Alderman Rainey regarding what could be done to get the 8"' ward CTA right of way cleaned up. Several years ago the area was pruned extensively with much of the vegetation totally removed. The particular area may be under county regulations on the CTA buffer zone. Mr. Levinson and Ms. Klevs agreed to make some phone calls on the issue and give the information to Mr. Jones. Board members thought that Metra has helped do some clean up along train tracks especially for events such as the Custer Street Fair. Trash barrels have been placed at assorted spots, which has helped along Oakton. The Oakton area has also received an embankment dean up. The CTA is doing some repair ; of viaducts. The Board moved and approved Mr. Jones to speak for the Board as he , investigated the clean up area. Mr. Jones will be proposing "clean up, not dear aim Environment Board Members Ms. Lutz reviewed Board member attendance and noted that three members have not attended in some time. Ms. Elam (July 1999), Mr. Davis (October 199), Mr. Schreier (July 2000). Board members have been contacted regarding their interest in remaining on the Board. Energy Neither Mr. Levinson nor Mr. Sciarra attended the April a meeting of the Energy Commission. Both are, however, on the mailing list for Commission minutes. Several ideas were discussed including the ideas that the Environmental Board may co-sponsor public meetings with the Energy Commission on electricity de- regulation. Strategic Planning The portions of the Strategic Plan will be followed up through several Board members. Mr. Sciarra will report on Waste Management. Ms. Klevs will check with the Health Department and District #65 on lead paint and pipes. Lead paint was discontinued 23 years ago. Regarding increasing public awareness three areas were addressed: 1. Creating a public survey 3 11 2. Reporting on a regular basis to the Human Services Committee and making the Committee aware of what the Environment is doing. 3. Helping other City Board have environment check lists in their agendas; being able to use the Environment Board as a resource to other City Boards and Commissions. The Board also agreed that it was important to look at how to have environmental qualities in city codes. The Board could develop a poor man's environmental impact statement. The Environment Board could prepare a checklist referring to issues the may come up before each different Board or commission. The Board agreed that it is important to sell their assistance. The Board moved and approved creating a two -page summary of the Environment Board's strategic planning and present it to the City Council and Human Services Committee. Ms. Bryer and Ms. Poole wilt work on this. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, May 17, 2001, at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Coordinator i. .y 4 Draft- Not Approved Evanston Environment Board Thursday, May 17, 2001 7:30 PM Board Members Present: Board Members Absent Staff Members Present: Gladys Bryer David Dankert Judy Freeman Bob Gemmell David Jones Mardi Klevs Vicki McKinley Gwen Burton Poole LeRoy Davis Irwin Levinson David Schreier Len Sciarra Linda Lutz, Ecology Center Coordinator April Minutes The Board approved the minutes of the April meeting with the following corrections: • Under recycling issues, page one, last sentence, change to Mr. Levinson and Mr. Sciarra joined her as a committee. Page 2; under Planning and Development, last sentence of 3" paragraph add Mr. Levinson volunteered to join this open space committee. Page 3 under Energy. Replace second paragraph with; "It was moved and approved unanimously that the Environment Board co-sponsor an informational public meeting on electricity deregulation being planned by the Evanston Roundtable and Center for Neighborhood Technology. Mr. Sciarra said that he would try to get the Energy Commission to also co-sponsor this public meeting, Under Strategic Planning, page 3; change from Mr. Sciarra to Mr. Sciarra and Ms. Freeman. Change on same paragraph, lead paint and pipes to blood lead levels. Board Vacancies Ms. Bryer reported that Ms. Elam had resigned from the Board. 1t CTA Right of Way Mr. Jones reported that the CTA right of way had been cleaned up by the neighbor. The trash was picked up and a fence down at Ridge had recently been replaced. The CTA will allow the Sheriffs Department work crews to come in and clean up. Mr. Jones will call to find out how frequently this will happen as well as speak with Alderman Rainey. Waste Management Ms. Freeman called David Jennings, Public Works Director, and Nancy Burhop of Keep Evanston Beautiful. Ms. Freeman will follow up and report at the next meeting. Lead Poisoning Ms. Kelvs reported that she talked with Mary Scott at the Health Department who is relatively new on the job. Ms. Scott did not consider lead blood levels to be an issue until the previous week where results showed that 4 children had high Levels which Ms. Scott attributed to ingestion of paint chips. Ms. Scott will check state figures. The current benchmark is 10 micrograms per deciliter. Ms. Klevs is still trying to determine what the Health Department does test for regarding bkx d lead levels. Two preliminary sources can be interior windows that go up and down and soil lead levels. Trees Ms. Poole passed out information on the Asian Long -homed Beetle and explained how the quarantine area affects Evanston. City of Chicago has a more extensive quarantine area. The USDA sets area and determines when a quarantine is necessary. Ms. Poole explained that the beetle problem is serious and information needs to be available in the community. She noted the new Arts and Recreation magazine had an article on the beetle. Spotters will be looking for the beetle from June through October. The Ecology Center has a display with "real" (very dead) beetles for the public to view. Posters and flyers are also available. Ms. Poole will submit a press release in the Board's name with pictures, and an approximation of the size of hole people should look for. Parks/Forestry personnel in Evanston will come and visit a site if someone suspects Asian Long - homed Beetle. Gypsy moth information is also available at the Ecology Center. A loan box Is available to teachers on the subject. Ms. Poole will work with the Roundtable and coordinate information that can be picked up at community centers and libraries. 2 As part of the Board's commitment to education a strategy could be developed by the Board for use in School District #65 regarding, gypsy moth, Asian Long - homed beetle, and ozone action information. Ms. Poole will look into working with the science coordinators for District #65 and #202. Speakers and topics could be arranged. Ms. Bryer will get more information for the next meeting. The Board thanked Ms. Poole for the information she distributed. Open Space Ms. Bryer spoke with Dennis Drayer who promotes native landscaping and Is interested in working with governmental agencies and municipalities. She noted that one of the local garden clubs works with the City of Evanston to replace trees by buying a tree a month for the City. Ms. McKinley reported that she had contacted the Open Lands project for strategic planning and will be receiving information from Ders Anderson. Julie Sanders, Urban Green Space Director, will be sending information. Ms. McKinley prepared a draft proposal on fitting the concept of green space-lnto' the Board's strategic plan. Ms. McKinley distributed the draft proposal to the Board for review and discussion. A document of this type can be the basis for public policy. 's Ms. McKinley is looking for information that GIS can provide that will help with open space issues. She will contact Paul D'Agostino regarding requesting information from GIS. Understanding the current status of such things as percentage of public green space, percentage of private green space is helpful In developing a plan for the future. Northern Illinois Planning Commission has done major land use studies. Dennis Drayer may be helpful. Energy Ms. Bryer reported for Mr. Sciarra. Mr. Sciarra is working on co -sponsoring, with the Center for Neighborhood, the Energy Commission, and the Environment Board a public hearing on electricity de -regulation. The time frame work is currently September. Public Transportation Ms. Bryer reported that she and Ms. Klevs attended a conference sponsored by the Center for Neighborhood Technology on transit oriented development. Urban dwellers considered being by public transportation important. Parking is a huge issue. People want the density development in urban areas, which is in direct conflict with fluid transportation. The end result is gridlock. Smaller, more usable transportation systems may provide an answer. The Board f noted that the Plan Commission is dealing with more proposals for high-rise buildings, which adds to the problem with street and more cars. Boards and Commissions The Board split into several groups to review the various boards and commissions that are appointed by the Mayor and City Council. The purpose was to see which committees are relevant to the Environment Board and its mission. A list will be put together on who will review which minutes and report back relevant information to the entire Board. In June or July projects will be evaluated in relation to the strategic plan. Miscellaneous Ms. Bryer will send information on wind generation to the Energy commission. ' On occasion the Environment Board receives information from public affairs of IEPA and ask to put the Environment Board on the comment list sod* Board receives information prior to the comment period. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, June 21, 2001, at 7:00 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Coordinator Draft- Not Approved Evanston Environment Board Thursday, June 21, 2001 7:00 PM Board Members Present; Board Members Absent: Staff Members Present: Gladys Bryer David Dankert Bob Gemmell David Jones Mardi Klevs Irwin Levinson Gwen Burton Poole Len Sciarra Diane Willett LeRoy Davis Judy Freeman Vicki McKinley David Schreier Linda Lutz, Ecology Center Coordinator The Board met at 7:00 PM in the natural lighting of the outdoors in conjunction with a national program of voluntary rolling blackouts. May Minutes The Board approved the minutes of the May meeting with the following correction: • Under Open Space on page 3 change She to someone (beginning of 2" `r sentence). • Include a list of which Board members requested which minutes Board Introductions The Board introduced themselves to Ms. Diane Willett, who has been newly appointed to the Environment Board. Draft letter to Human Services Committee Ms. Bryer introduced the letter (document attached to minutes) she drafted from the Environment Board to the Human Services Committee. The Board discussed the importance of focusing on issues, how to approach the Human Services Committee, and indicate which issues the Board thinks are most important. In conjunction with the draft letter the Board reviewed page 7 of the strategic plan which identifies 11 major categories with specific projects listed below (document attached to minutes). Ms. Poole will add some additional material under trees. The Board discussed presenting the ideas and suggestions to the Human Services Committee and requesting comments and ideas from the Committee. The Board is striving to form a partnership with the Human Services Committee. The Board reviewed how policies are enacted within the City of Evanston noting that City staff carry out the agenda of elected officials, elected officials have a mandate from citizens, and Boards are groups of volunteers that advise the elected officials. Ms. Bryer will rewrite the draft including the suggestions and e-mail to Board members. Mr. Sciarra presented a postcard size survey to be used with the public listing the major categories in the strategic plan. The Board discussed the format with headlines and phrases. The Board liked the format and made suggestions including the need for space for comments. Mr. Sciarra will incorporate the Board's suggestions. The Board intends to have the survey and the letter ready to send to the Human Services Committee prior to meeting with the committee. Ms. Lutz will inquire regarding putting the Environment Board on the Human Services Committee's agenda. Tree Committee Ms. Poole recently "graduated" from the TreeKeepers program and showed the Board her certificate as TreeKeeper #506. Ms. Poole passed out a color brochure on the Asian Long -horned Beetle. Ms. Poole developed one for the public and one for press releases. Both contain accurate information from the City of Evanston and show the beetles in color. The Board thanked Ms. Poole for her work and congratulated her on the public information brochures as well as her completion of the Tree Keeper program. Ms. Poole with check with the US Forest Service to see if additional copies of their color brochure can be acquired. Ms. Poole will also investigate information on the gypsy moth. 2 Energy Mr. Sciarra reported that the Energy Commission is moving along. He outlined a public forum sponsored by the Inter -religious sustainability group, the Center for Neighborhood Technology, and the Environment Board. The program tentatively slated for September 2001 would feature the Environmental Law and Policy Center, the Center for Neighborhood Technology, the franchise agreement situation, and de -regulation. The forum would last approximately one and one half-hours and be held at the Main branch library. The July Energy Commission meeting will review the proposed public foram and decide if they are interested in being a sponsor. The Energy Commission is focusing on the terms of the proposed agreement, what the terms mean, and why does the power go out. The Commission sees reliability as a major issue. When ComEd gives a report the Energy Commission wants to know what each term means. The Commission is writing a resolution and reviewing older resolutions from 1995 and 1993. Ms. Klevs moved, seconded by Mr. Levinson that the Environment Board representatives attending the Energy Commission meetings raise the question to the Commission regarding becoming a part of a coalition of communities negotiating for the franchise agreement. Discussion centered on the fact that Chicago and 48 other communities negotiated a large agreement for power, including a percentage of green power. The Board approved the motion. Levy Center Courtyard Ms. Lutz passed out information from Ms. McKinley regarding the proposed courtyard at the new Levy Center. Ms. McKinley would like to see the use of native plant material in the design. The handout included a proposed design of the courtyard. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, July 19, 2001, at 7:00 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz, Ecology Center Coordinator Draft- Not Approved Evanston Environment Board Thursday, July 19, 2001 7:00 PM Board Members Present Board Members Absent Staff (Members Present: The Board met at 7:20 PM. Gladys Bryer David Dankert Bob Gemmell David Jones Mardi Klevs Irwin Levinson Vicki McKinley Gwen Burton Poole Diane Willett LeRoy Davis Judy Freeman Len Sciarra David Schreier Karen Taira, Ecology Center Meeting Time The Board discussed meeting times. Meeting at 7:00 PM is too difficult for most members. The Board voted unanimously to meet at 7:30 PM in the future. Most members will be in town for the August 16'h meeting. The August meeting will be at the Ecology Center as usual. Environmental Issues Survey Mr. Sciarra, with help from a graphic designer has created a postcard format for the proposed community survey of environmental issues. A completed copy of the format of the survey will be mailed to Board members prior to the Human Services Committee meeting. The citizen survey results can be used to determine actions and areas of investigation for the Board. The survey must be publicized and distributed as an environmental survey that proposes action based on the survey result. When to distribute, how to distribute, who needs to approve, who will be responsible for the printing costs, all need to be determined. Ms. Klevs suggested inserting in the Review or Roundtable. Mr. Gemmell suggested Arts and Recreation Magazine (will probably not be ready in time for the fall issues of the magazine). The Board discussed what would be considered "victory' or significant results on the survey. Suggestions were a 10% response, clearly identified priorities, consensus on choices, a public mandate, public excitement and support, significant interest, and helping to raise the awareness of the community to the Environment Board. Distribution would require approximately 20,000 — 25,000 copies. Distribution sites could include the PTA's, churches, Roundtable, Review, local organization such as not -for -profits, intemst, Arts and Recreation magazine, an insert into the newspaper, an insert into the water bill, and door to door distribution. Publicity could include more "environmental image" grocery stores like Whole Foals and People's Market. Cable TV like ECTV could be helpful with publicity. Grants could be written. Recycling At a previous meeting the Board received correspondence from the Keep Evanston Beautiful (KEB) group. Members of the Board will meet with KEB on Tuesday, July 20. Ms. Willett volunteered to be added to the group. Environment Board Repmsentation Ms. Bryer discussed representation of the Environment Board at public meetings. Sometimes there may be confusion as to whether an Environment Board member is speaking as a citizen (with an affiliation with the Environment Board) or as representing the Environment Board and the position of the Environment Board on a particular issue. Ms. Bryer asked Board members to please clarify these distinctions, as they may be confusion. Board Strengths and Weaknesses The Board reviewed their strengths and weaknesses and listed them. A "chart" of the Board strengths and weaknesses is attached to the minutes. Open lands The Skokie Swift line has no develop greenway. Perhaps connections could be made to Evanston and Harms Woods. Ms. McKinley distributed materials, complete with maps, for the Board to read. Waterway maps were included but needed more specifics. The packet also had sample ordinances, which the Board may investigate in the future. The amount of trees makes people think there are greenways but the area don't fit the actual definitions. r 0 Levy Center Courtyard Meeting The Board discussed a public meeting regarding the courtyard at the new Levy Center. The large space, approximately 8,000 square feet has a design concept and the City of Evanston is looking for ideas from people on how to develop the space. Ms. McKinley may attend the meeting and would suggest more trees in the space. Several others members suggested people with landscape and horticulture interest that may attend. Ms. Klevs.moved, seconded by Mr. Gemmell, to have the Ecology Center find out what plants are proposed and recommend native plants in the traffic circle area. The Board approved the motion. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, August 16, 2001, at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, Linda Lutr, Ecology Center Coordinator Evanston Environment Board August 16, 2001 Board fleeting Members Present: Gladys Bryer David Dankert Judy Freeman David Jones Mardi Kkm V iidd McKinley Gwen Burton Poole Diane Willett Members Absent: LeRoy Davis Bob Gemmed Irwin Levinson: David Schreier Len Sclarm Staff Members Present: Linda Lutz Doug Gaynor, Director Parks/Fomstry & Recreation ' July Environment Board Minutes The Board approved the minutes of the July 19, 2001 with minor corrections and the addition of the following information: in response to a citizen call, Mr. Levinson will continue to investigate Evanston Hospital's Incinerating waste including PVC liberating dioxins. Evanston hospital has licensed incinerator that prevents such dioxins. Evanston Hospital will be sending him a packet regarding incineration. St. Francis Hospital does not incinerate. They send their waste elsewhere. Mr. Levinson will call around to find out who else is burning. Dialogue with Doug Gaynor Chairman Gladys Bryer introduced Doug Gaynor, Director of ParkwForestry and Recreation. Mr. Gaynor explained that the Parks/Forestry and Recreation Department contains five different divisions: Recreation, Ecology, Arts, Parks and Forestry. The Environment Board, the Ladd Arboretum and the Evanston Environmental Association alf are staftd by the Ecology Center. 2 q Mr. Gaynor explained that he was energized by the Board's interest. Mr. Gaynor said that the Department has a grant writer that is available to all 5 divisions. Should the Environment Board wish to solicit grants, requests can go through Ms. Lutz and she will work with Jessica Bullock for Environment Board requests. Recent grants to the Department include a $322,000 Urban Park and Recreation grant from the National Park Service. Similarly grants are being sought from the Levy Center courtyard. Mr. Gaynor thanked Ms. Klevs from sending a grants source list to Ms. Bullock. Mr. Gaynor noted that the Environment Board is interested in 4 to 5 issues. He suggested that it would be helpful to the Board to meet with some of the City's' Department heads to understand the broad scope of City services and how the Environment Board can work with City Departments. Mr. wolinski, Director of Community Development, could explain building development, planning, inspections, and preservation. Mr. Gaynor reiterated that the Environment Board is an advisory Board. In that capacity the Board can take issues to the City Council, and the City Council can determine how to approach the issue. Open space issues, Mr. Gaynor suggested, might be in conflict with nuisance animal issues that have plagued garbage collection. Connecting open space may be a problem for alderman because of the critter/garbage issue according to Mr. Gaynor. The Parks division has recently placed spring loaded tops on 55-gallon drums to reduce the critter impact on garbage cans in parks. Mr. Gaynor explained that his Department has developed a strategic plan, which has identified open space in parks and schools. Evanston has little open land to develop. Ms. Klevs suggested that the Board could work with other groups to acquire more open space. Mr. Gaynor also added that housing for low -moderate incomes is an issue that conflicts with open space. The City is also interested in keeping the tax base healthy. He noted that Representative Julie Hamos had secured a grant for $250,000 for a consultant and finding land in southeast Evanston for a community center. Alderman Rainey is interested in bringing buildings into compliance with codes. Mr. Gaynor encourage the Environment Board to prioritize their objectives and work on completing tasks, keeping the Human Services Committee informed, and familiarize the operations of City of Evanston Departments in order to be more effective. Mr. Gaynor discussed the issue of energy efficiency for the Levy Center with the Board. He explained that the issue of energy efficiency was discussed. The design chosen opted for making a statement over environmental issues. The new Levy Center building has undergone a long series of meetings. Ms. Bryer noted that a major goal of the Environment Board is to insert environmental thinking in goals and objectives at a timely point in ongoing development. Mr. Gaynor noted that the City of Evanston does not build a lot of City buildings; impact in this area would be better place 3 on building developers. Mr. Gaynor encouraged the Board to take up issues of environmental building codes with Mr. Wolinski. Ms. Lutz will contact Mr. Wolinski about gaming to the Environment Board meeting. Mr. Gaynor suggested that the Board develop a system that would place the Environment Board in a non -threatening but highly visible position to advocate for environmental concerns as well as policy. Mr. Gaynor discussed composting as an expensive proposition. Obviously the debate here is between a City operation and an outside contractor. There remains a debate on garbage cans and whether they should be plastic or metal. This could be an opportunity to find out what departments have learned on recycling and garbage can materials. Mr. Gaynor also explained that the Recycling Center is currently being used as storage and needs a purpose. Mr. Gaynor reiterated that the key to the to the Environment Board's achievement is to complete projects. Mr. Gaynor encouraged the Board to put ideas on the table and Ms. Lutz will keep him informed. Ms. Bryer thanked Mr. Gaynor for coming and speaking with the Board. Recycling Mr. Jones reported that in his review of his neighborhood most people do recycle.' Human Services Committee The Board discussed establishing a line of communication with the Human Services Committee that would include progress reports and visits with the Committee. Perhaps quarterly reports would be the best. Mr. Jones will speak with Alderman Rainey. As the Board discussed the issues they would like to work on the top three incknded green building codes, recycling, and canal/open space. Committee Assignments The green building codes committee includes Ms. Bryer, Ms. Willett, Mr. Dankert and Mr. Sciarra. Ms. McKinley with worts on the canal as part of the open space committee. Recycling includes Ms. Freeman and Mr. Jones. North Shore Canal 1. The Board was interested in the north shore channel. Concerns were raised regarding the smell, water quality, open space, and the issue of the kx*s at Wilmette. Ms. Freeman suggested that the Board speak with Dick Lanyon of the Metropolitan Water Reclamation District. Mr. Lanyon is an Evanston resident who is director of research and development. 4 a Ms. Freeman will check with Mr. Lanyon and board members will invite Alderman coneemed about the Issue. Ms. McKinley will call Alderman Jean Baptiste to determine what his issues with the canal are and will invite him to the meeting with Mr. Lanyon. Green Building Codes Mr. Dankert talked about the LEED certification program of the US Green Building Council. The City of Chicago will have a green building code by next year. Environmental Survey Ms. Willett presented her research and development of the environmental survey proposed by the Board. She discussed her thorough document with the Board disa=Mg such issues as distribution, comparative pricing, and formatting. Ms. Willett proposed questions such as: a. Do we want to move forward with the survey as the Board has already prioritized issues this evening? b. The cost of the survey, while not expensive, may be difficult to fund. The Board did not want to ask the City for funds, but preferred to raise the money through grant funding. c. Think about how the survey could be used as public education. Ms. Willett encouraged the Board to think about what they would do with the results of the survey. Other Board members suggested that the response might be low. The Board thanked Ms. Willett for her excellent work. The Board will continue to discuss the Issues raised about the survey. Public Transportation Ms. Bryer reviewed the citizen transportation plan concerning connecting communities. She also noted that CATS is having a hearing on October I Ith. The issue of how a transportation plan responds to ozone guidelines. Landscape design and history will be discussed on October 10th at the Peggy Notebart museum at 7:00 PM. Energy Forum Ms. Bryer noted that the forum might be co -sponsored by the Roundtable. Mr. Sciarra has the most current information on the energy forum. Tree Commifte The Board discussed the pamphlet designed by Ms. Poole for public distribution. -Ms. Lutz will check again with Parks/Forestry for their ideas. Ms. Poole and Ms. Willett met with Jean Perry regarding workshops for teachers. -The two choices are: an informal workshop with teacher participation that could be held this fall or a formal workshop where teachers could eam re -certification credit that could be developed for a Spring 2002. Either workshop would be related to current curriculum. Course length would range from a day to a shorter time period. An additional option would be to provide teachers with information and let them run with it. After discussion the Board agreed that a re-ceMfication workshop for District #65'teachers would be their preferred option. Ms. Poole and Ms. Willett will follow up. Ms. Wevs offered her help with the project. Next Ii oUng The next meeting of the Environment Board will be Thursday, September 20, 2001 at 7:30 PM at the Evanston Ecology Center. Respectfully submitted, Linda Lutz r U. DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes September 20, 2001 Members Present: Members Absent Staff Present Others Present Gladys Bryer David Dankert Judy Freeman Bob Gemmell David Jones Mann Klevs Irwin Levinson Vida NkXinley Len Sciarra Diane Willett LeRoy Davis Gwen Burton Poole David Schreirer Linda Lutz Mario Hays, Alaska Coalition of Illinois Ruth Hays, ETHS, Env. Club Co-chair Agenda Review Ms. Bryer reviewed the agenda for the nights meeting. Ms. Bryer welcomed Ruth Hays, co-chairman of the Environment Club at ETHS. The Board discussed the possibility of incorporating student members to the Environment Board. Ms. Bryer stated that she had attended the meeting on the City of Evanston , budget and there are serious issues with the budget. Minutes Mr. Gemmed moved, and the motion seconded to approved the minutes of the August meeting with the following corrections: • Page 4, under Recycling, add Ms. Bryer, Ms. WWett and Ms. Freeman talked; to Keep Evanston Beautiful about mufti unit recycling and commercial recycling. • Page 4, add Ms. Klevs to the green building codes committee 2 • Page 5, under Green Building Codes change code to guidelines • Agenda should read Evanston Environment Board The Board approved the minutes with the above corrections. Energy Forum Ms. Willett shared with the Board publicity information on the upcoming energy forum, October 17'h at the Evanston Public Library. The Board expressed in inviting Alderman as they are the City's policy makers. Board members will call and invite Aldermen. ETHS co -generates energy. Ms. Hays and Ms. Klevs will investigate who at the high school can discuss how this works. Ms. Willett discussed the forum procedure stating that the speakers will do their presentations followed by questions from the public. Mr. Levinson will contact the Democratic Party of Evanston and encourage them to attend. Ms. Willett will investigate video taping the forum. Ms. Willett will be sending out 2 different sets of press releases. Groups included in the list are NETS, Ridgeville and Lighthouse Park District, churches (Steve Perkins is working with them), Chamber of commerce, EvMark, and Center for Neighborhood Technology. Ms. Willett reiterated the goal of the forum is to educate the public. Mr. Levinson suggested it would be informative to have a synopsis or abstract addressing each speaker's topic. The Board agreed. Mr. Sciarra said the three ; general topics are alternative sources of energy other than coal, what is a franchise, and ways to reduce energy dependency. Alaska Coalition Marie Hays of the Alaska coalition of the United State Sierra Club gave a presentation to the Board on oil drilling In the Arc National Wildlife Refuge and, the creation of the Alaska Coalition of Illinois. The Sierra Club is interested in creating a coalition of locally based conservation groups, religious groups, and environmental organizations that could be an ad hoc organization that could be used as a forum for national issues. The specific issue the Sierra Club is interested in addressing is drilling for oil in the Arctic National Wildlife Refuge. Senator Durbin is against the drilling and Senator Fitzgerald is wavering. The grass root effort of the Sierra Club is to motivate local groups to work on the, issue through letter writing campaigns, radio cafl4n shows, movie clips, and student groups, letters of endorsement. Mr. Hays read a letter urging U.S. congressional delegation not to pass any legislation that allows drilling in the Arctic National Wildlife Refuge. The Board discussed the drilling and issues such as: a Oil needs may change 4 3 If legislation is passed, drilling is 4 —10 years away USGS estimates $3.2 billion barrels, less than a 6 month US supply • Alaska oil is very thick, has to be heated to transport Location is an extremely fragile ecosystem, coastal and tundra, takes hundreds of years to recover • Oil drilling is a huge complete with roads and airstrips • Doesn't address the long term issue of reducing dependence on oil • Some US produced oil is exported • Conservation and energy efficiency can be addressed • Current US slow down in economy including transportation and airlines will keep the US oil supply at a higher than anticipated level .�7 After discussion, Mr. Hays presented an endorsement letter (attached to the hard copy of these minutes) for the Board's review. Ms. McKinley moved, seconded by Ms. Willett that the Board signs the endorsement letter. The Board approved I ' the motion and provided the endorsement. Green Space ' Ms. McKinley reported that Richard Lanyon of the MMD will be speaking to the Board at the November 15t' meeting. Ms. McKinley is in the process of contacting Alderman Jean -Baptiste, and Roosevelt University may be able to use' several students to review GIS material. Ms. Hays reported to the Board that the Environment Club at ETHS is interested - in participating in an organized letter writing campaign. She expressed interest in working with Mr. Hays regarding the Alaska Coalition. Ms. Klevs reported that she had called Open Lands regarding open space planning. Open Lands does not get involved in planning at the local level. The City of Evanston could write grants for the purchase of open space Mr. Jones reported that there is a plot of land on Ridge (136 and 200) that is for sale at $180,000. Mr. Jones discussed the land with Alderman Rainey suggesting that it would be a nice place to have as a park. The property is zoned R5 and could be used for residential or a park. Mr. Jones did call Doug Gaynor. Mr. Gaynor will look into it. The Board discussed what they could do. Mr. Levinson moved, seconded by Mr. Gemmell to support the conversion of this property to green space. The Board approved the motion. Ms. Lutz will convey the information to Mr. Gaynor. Recycling Ms. Freeman said she had spoken with Keep Evanston Beautiful (KEB) and discussed pulling together a task force to address recycling participation, multl- family building participation in recycling, and commercial recycling. The task force will include members of the Environment Board, KEB, the chamber of - 4 Commerce, and the Building Manager's Association. Mr. Levinson noted that several other suburbs have incentives for recycling including credits towards water and sewer bills. Evanston, according to KEB president Nancy Burhop, has a low rate of recycling. Ms. Freeman will be checking the City of Evanston's ordinances to see if recycling is required or if there is a way to enforce recycling. Human Services Ms. Klevs requested that her name be corrected on the Human Services Minutes. Ms. Lutz will convey the information. Green Buildings Ms. Klevs, Ms. Sciarra, and Mr. Dankert did not meet during the month. They will meet in the near future. Ms. Smith, assistant director of Community Development sent an e-mail to the Board suggesting that the most appropriate avenue for input into city -built buildings would be to work through Facilities Management which Is responsible for project management of new city -owned buildings. Ms. Willett suggested that the Board have a working definition of green buildings. Ms. Freeman suggested conferring with several lists of definitions. The sub-, committee will come up with a draft definition for the October meeting. Several questions the Board raised were: 1. What kind of approval route does a building take through the City of Evanston? 2. Is there a different strategy or process for public versus private buildings? 3. What are the steps in the permit process? 'frees Ms. Willett reported that she and Ms. Poole met with Jean Perry and Clyde Partner (District #65 Science Education chair). They discussed whether District #65 would be interested in having the Environment Board provide a workshop for teachers that would give education credits to attending teachers. The Board agreed that creating a workshop where the teachers received education was the right way to go. The committee will follow up. Public Transportation Ms. Bryer reported that on September 10, 2001 she presented a letter on behalf of the Board supporting development at 1930 Ridge. She noted that there was lots of opposition as the neighboring community did not want a tali building.- No decision was made, as the issue was quite controversial. The Committee asked the bWklerldeveloper to come back on September 21P with their best offer at a special meeting of the Planning and Development Committee. Ms. Bryer E• highlighted transportation and green building issues. Supporters of the project included the Chamber of Commerce and the shopping center across the street from the proposed site. The site is not a TIF district. Denser development may result in more cars and the environmental quality of the area may go down. Mr. Levinson noted particulate matter can go up, Mr. Levinson is checking to see if the effluents can be studied here and see if the problem exists. One problem is how you measure ozone, gas evaporation, and other pollutants that we don't normally encounter. Energy Mr. Levinson and Mr. Sciarra attended the latest meeting of the Energy Commission. Reliability of electrical services continues to be their focus; foremost is why the City of Evanston get outages, is there any warning with outages, and the reliable delivery of electrical service. The Energy Commission has approved an energy policy and will send a formal draft to Ms. Bryer. The Energy Commission policy focuses on their responsibilities. The Environment Board can give the Energy Commission input on the policy. Ms. Bryer will e-mail a copy of the policy to the Board. The Board noted that conservation leads to a reduction in demand. City Budget Ms. Bryer reported on the City of Evanston budget meeting she attended. Revenues have decreased and expenses have increased leaving a situation of $4 million shortfall. The general fund makes up 51 % of the City of Evanston budget; police, fire, streets and sanitation, and ParkstRecreation and Forestry comprise a large part of the budget. Ms. Willett noted that the north and south branch libraries might lose funding. Some TIF money may be coming in although not until 2007 or so. Sales tax revenues continue. Ms. Bryer, Ms. Willett, and possibly Ms. Freeman may make an appointment to see Bill Stafford, Finance Director for the City of Evanston to discuss taxes, revenues, and a basic financial overview. Ms. Freeman suggested there may be revenues from recycling as well as cost savings from policies such as lower wattage bulbs, and turning lights off at night in such buildings as the library. The Board noted that while they realize that the money for minimal Board expenses comes from the Ecology Center budget, the City of Evanston should have some money on the books as board expenses for all City of Evanston boards and commissions. ETHS Ms. Hays told the Board that the ETHS environment club was interested In such projects as letter writing campaigns, weekend projects, Friends of the Chicago River, and recycling within ETHS. s A Ms. Hays expressed interest in the Board and the Board suggested adding Ms. Hays to the Board list. W. Hays will receive Board mailings as well as e-mail. Next Meeting The next meeting of the Environment Board will be Thursday. October 18"' at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. J Respectfully submitted, LINDA LUTZ 3 irr ' Sip 24 dt 05:34a - p-2. Alaska Coalition of Illinois Endorsement Letter WE, the undcrsigned, hereby declare our support for the protection of national wilderness areas in the Alaska mron, including the Arctic National Wildlife Refuge. We ask that the U. S. Senate Delegation of Illinois and the Illinois U. S. Congressional Delegation commit to the preservation of this pristine wilderness by voting against any legislative ptoN7sion that %vuld allow oil drilling in any part of the Arctic National Wildlife Refuge, especially the coastal plain region, also known as the 1002 area, which is the biological been of the region. These Aild lands are truly a part of our national hentage. and deserve to be set aside for the enjoyment and appreciation of future generations of Americans. Sighed, Organization Date Fax or M. Ml Signed Form to: Mark Hr^ Field Orpn:aer. Alaska Coalition of Illinois. 180 W. Washitsgmn St., Suitt 500, Chicago, IL 6O602 fax: 312-364-OM ph: 312-332-3107 DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes October 18, 2001 Members Present: Gladys Bryer David Dankert Mardi Klevs Irwin Levinson Gwen Burton Poole Len Sciarra Diane Willett Members Absent: LeRoy Davis Judy Freeman Bob Gemmell David Jones Vicki McKinley David Schreirer Staff Present: Linda Lutz Jim Wolinski, Director of Community Development Student Representative: Ruth Hays, ETHS, Env. Club Co-chair Planning and Development Discussion with Jim Wolinski Ms. Bryer welcomed Jim Wolinski, Director of Community Development, to the meeting. Ms. Bryer explained that a number of Board members have reviewed minutes from different City Boards and Commissions and the issues facing the Site Plan and Review Committee are of particular interest in areas such as green building codes and environmental aspects of the building permitting process. Mr. Wolinski told the Board that his Department covers City planning, zoning, housing and property standards, and building development. He noted that there is no one specific process for a building project. A single family dwelling may hire an architect, submit plans to the City, send plans to zoning, and building code compliance, and meet the CABLE code. Commercial properties follow the BOCA code. Permits are issues after completion of the process. The general codes followed by the City are life safety codes, which are generally minimum standard. The historical basis for codes has focused on "home is z castle' and you have a right to build what you want. The issues facing his department focus on ADA, life safety, and design. If a single house design does not meet code it is sent back to the Architect, and an appeal made to the Zoning Board of Appeals which takes 3 — 4 weeks. if zoning approves a permit is issued; if denied it goes back to the Architect. Single and 2 family dwellings are exempt from the Site Plan review board. Mr. Wolinski explained that for a larger dwelling the plans must be reviewed for sighting issues (the Site Plan and Review Committee (SPARC) has authority to determine sighting issues; appearances are only recommendations.) if zoning issues are involved these have to be approved. For example the general process for a commercial building would be: • Visit SPARC with a building concept • Return to SPARC with a drawing • Pre -application conference, Zoning and Plan Commission approval • Planning and Development Committee which will recommend or deny application to City Council • City Council approves/holds/denies Mr. Wolinski noted that all large projects go through Planning and Development while smaller projects go through the Zoning Board of Appeals if relief is required. If the zoning fits then it goes to SPARC where, when final approval is granted, the builder begins the permit process. Currently, if the Environment Board were interested in having input, the point of entry is at the SPARC meeting. Other important Boards include Preservation Commission, Zoning Board of Appeals and the Planning and Development Committee. Mr. Wolinski mentioned that a firm, Design Evanston, a not -far -profit organization with architects and graphic designers, has goals similar to the Environment Board. The Board discussed the idea of a green building code. Mr. Wolinski noted tha, while environmental issues are near and dear to everyone, there is no mandate for environment concerns other than landscaping. Superintendent of Parks/Forestry Paul D'Agostino is a SPARC member and gives input on landscape issues. Mr. Wolinski pointed out that 40 years ago BOCA had energy conservation codes relating to r-factors in insulation. One consideration in Evanston is keeping housing affordable. Environmental issues often are judged as being "too costly" and there is reluctance to have codes become too stringent. Ms. Bryer noted the public interest in environmental issues is equally important as developers interest in low construction costs. Ms. Klevs noted that City of Chicago has incorporated green building codes. 3 Mr. Wolinski added that ADA requirements have increased the cost of construction. He said the ultimate decision regarding codes rests with the City Council. The Council is always concerned that housing be affordable. Residential owners often have a long-term view, while developers have a soft term perspective on cost recovery. A greater focus on green requirements may be important as energy costs are rising. Raising insulation requirements may be a place to start. Concentrating on the energy code section may be a place to start as people understand this. Mr. Wolinski welcomed ideas and information from the Board on what a green building is, what does it involve, and the LEED project (Leadership in Energy and Environmental Design). Mr. Wolinski encouraged the Board to bring the message forward and at some time talk with the Planning and Development Committee about the issues. Ms. Klevs noted that a short-term approach may be, for example, when a variance is required for air-conditioning, say yes and require that the unit have an energy efficient rating. The Board discussed with Mr. Wolinski ideas from the energy forum that included, following the air conditioner example, promoting energy efficiency. ComEd is not interested in building more power plants, but must meet average and peak demands. Newer air conditioners are approximately twice as efficient as old ones. Promoting efficiency will serve both the user and producer. All agreed that people aren't as aware of energy usage as during the energy crisis of the 1970's. Building codes can accommodate energy efficiency. The Planning and Development Committee is composed of 5 Aldermen and makes recommendations to the City Council. Variances and relief require discussion at P & D. Citizens can come out and make comments at P & D. The City of Evanston does not build many new building. The process for City buildings is full of meetings where public comment is solicited. The high cost of land has driven developers to increase density at building sites. The Board could become involved in the latest project in downtown development. The City of Evanston is in the process of designing a new garage. The Economic Development Committee is composed of 5 alderman (Feldman, Newman, Engleman, Wynne, Moran) and 4 citizens. This project is still conceptual and could consider options. Input on the new Fire Statement should be directed to Max Rubin, Director of Facilities Management. The Board discussed a tour of Pharmacia's new Q Building in Skokie. Mr. Wolinski expressed interest and suggested others be invited also. 4 Minutes The minutes of the September 2001 meeting were accepted with the following 3 changes: • Page 2, under Energy Forum, eliminate Ms. Willett will investigate video taping the forum. • Page 5, under Trees, change to Ms. Poole will meet • Page 5, under Trees, change from They discussed to, the group plans to discuss. Energy Forum Mr. Sciara reported that approximately 75 people attend the Energy Forum. The three speakers discussed franchise agreements, deregulation, wind power as an altemative energy source, aggregation, and the energy cooperative run by the Center for Neighborhood Technology. The Forum will continue on Tuesday, November 20, 2001 at 7:00 PM at the Evanston Public Library. Recycling Task Force Ms. Freeman reported that 10 —12 people have agreed to come to the first meeting of the Recycling Task Force. They will meet November a at 11:00 Am at the Ecology Center. Water The Board discussed water issues. The water supply will be quite different. Conservation issues may come to the forefront. The Board questioned whether western suburbs pay more for water than the communities that supply water. Ms. Kelps will investigate and report back to the Board. Water sales increases could become an important revenue for the City of Evanston as budget issues unfold. E-Mail issues The Board discussed whether issues and actions of the Board can be decided over e-mail. Legally there is a way to do this involving 48-hour electronic notification. After discussion the Board agreed that decisions, for the present, would be made at regular meetings. Native Landscaping The Board discussed native plant landscaping which can save costs including, less frequent mowing, especially in municipal parks. Street Lights The Board questioned the energy efficiency of street and stoplights. This also raised the question of whether the City of Evanston pays for street lighting. Information at the energy forum suggested that the "free" electricity that the City of Evanston receives may be charged back to users as a franchise fee. 5 Green Building Codes The Committee will regroup and report back to the Board in November. Next Meeting The next meeting of the Environment Board will be Thursday, November 15, 2001 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 8 DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes November 15, 2001 Members Proswnt Gladys Bryer David Dankert Judy Freeman Bob Gemmell Mardi Klevs Irwin Levinson , .c Vicki Mc Kkdey Gwen Burton Poole Len Sciama Diane Willett Members Absent; LeRoy Davis -. -'' David Jones 7t-7 David Schreiner r , ... ;:.':n Staff Present: Linda Lutz ' Karen Taira Guests: Donald Hays Libby Hill Anna Willett Speaker: Richard Lanyon, Director of Research and Development Metropolitan Water. Reclamation District (MWRD) October Meeting Minutes The Board approved the meeting minutes with the following changes:. Page 3: last sentence, change to "City of Chicago has agreed to develop green , building guidelines Page 4, first paragraph, change sort to short Sixth paragraph, change building to buildings Page 5, under Water, should read Ms. Klevs The North Shore Channel Ms. Freeman introduced Dick Lanyon, Director of Research'arrd`Development.for L ,, the Metropolitan Water Reclamation District (MWRD). 2 Mr. Lanyon discussed the reversal of the Chicago River, which kept the sewage out of Lake Michigan. Three channels; the northshore, the sanitary ship, and the cal sag channel provide 57 miles of man made channels. Mr. Lanyon recapped the history of the northshore channel noting that the original use was as a receptacle for sewage, as well as receives Lake Michigan water that reachs the North Branch of the Chicago River. The area of the Northshore channel was originally a drainage swale running from Wilmette to Lawrence Avenue. The land along the channel is owned by the MWRD. The northern use of the canal lands area includes the PeterJans golfcourse, Gilson Park in Wilmette, and the parkland from Green Bay Road to Emerson. Most of the land is public open space. Combined underground sewers cover a 140 square mile area. The TARP (tunnel and reservoir plan) created the deep tunnel several hundred feet underground. Drop shafts appear along the canal in different places. Grates carry water down and allow for an airshaft. Interceptors funnel into the plant at McCormick and Howard where the flowage is, , 95% clean. Fourteen storm sewers flow directly into the northshore channel. Ten are located in Evanston, Skokie has 3, and Wilmette has one. There are 59 monitoring stations. Samples are taken once a month. Every four years a fish survey and extensive sampling is done. Continuous counts are done on dissolved oxygen. Dissolved oxygen is one of the primary quality measures of ` river system. Basically 5 mg/liter is what is necessary for basic support for aquatic life. The northshore channel generally flows south, but in reality the water is fairly stagnant. Storm water reduces dissolved oxygen levels and may initiate fish kills. These levels occurred this year on August 2 and August 30. When Lake Michigan is high, Lake Michigan water can be diverted into the canal. When relief is necessary water in the Northshore channel is diverted into Lake - Michigan. Discretionary diversions are coordinated by MWRD as limits are imposed by legal documents. The canal is 578.5 feet above sea level and 2 feet lower than the Chicago City datum. At plus 5, water is pumped out (plus 5 would be over the top of the sluice gate at Wilmette). High chloride in winter is the result of road salt and water softeners. Chlorination, which was done at the north side plant, is no longer added at the north side plant. By the time the water gets to downtown Chicago, the water almost meets general use standards. The northshore channel water is considered general use, prior to 1988, all Chicago waterways were considered secondary use. Water quality standards follow a prescribed procedure (some monitoring is done, but not all follows an approved procedure). 3 City of Chicago has 5 River Development Goals: 1. Increase River Bank Recreation 2. Increase Access to the River 3. Restore and Protect Habitat 4. Increase Recreational Boating 5. Increase Development Along the River Corridor Reasons for non -attainment of water quality standards include: 1. Naturally occurring pollutants 2. Unnatural flow conditions 3. Human caused conditions or sources of pollution which would cause more, �' f environmental damage to correct 4. Dams, diversions or other modifications which cannot be restored to a natural condition 5. Lack of habitat to protect aquatic life " .r Lockport is the end of the system with intakes at Wilmette, Chicago, and Calumet. The water system is an effluent dominated system with treatment plants. 75% of the water in the system is effluent. Artificial bubbling will increase - the dissolved oxygen but may not help create habitat. The MWRD will be doing surveys in 2 — 3 years to study the problems of water quality and standards. Mr. Lanyon did assure the Board that the northshore channel is not a public health issue. North of Howard Street is more of an issue due to the low flow. A complete copy of Mr. Lanyon's power point presentation can be requested through the Evanston Ecology Center (864-5101). The Board thanked Mr. Lanyon for his interesting and informative program. Tree Past Workshop Ms. Poole reported that the committee is considering 2 workshops: one on Urban Forestry for teachers on March 13, 2002, and a second one for students. Teachers will receive 2 credit hours and will receive information that they can use with their students. Included will be information on the TreeKeepers programs for teachers who may be interested in pursuing additional information. The Board approved the basic concept of 2 workshops. Karen Evans from Um ; school district will be doing a flyer to be distributed to all teachers. The children's workshop will include a lead teacher, a certified TreeKeeper that will be assigned to each school. The Board agreed to include all elementary and middle schools. - Teachers will be receive information, posters, printed material. By January 15t' an outline of the proposed certification course will be prepared. Ms. Poole will contact the Board through e-mail for ideas. Additionally she will e-mail the flyer regarding the workshop. The committee will take care of details of the workshop. 4 ' , '"71! . Environment Board Approval Ms. Bryer discussed general communication among the Board. With so much happening in a number of different areas it is difficult to keep track of everything. It was agreed that general conceptual approval would occur at Board meetings. Details can be at the sub -committees discretion. Green Building Ms. Klevs reported on the Green Building Committee. The Board approved the committee's general direction, which is to concentrate on changing Evanston energy policy. Incremental steps are as follows: 1. Adopt the Intemational Energy Conservation Code 2. Request that all new construction be Energy Star compliant, research whether there is an Energy Star city program 3. Adopt comprehensive green building guidelines 4. Raise green building design principals; request that the ordinance that governs SPARC be modified 5. Coordinate the committee's work with other like-minded Evanston groups-. 6. Research building codes in surrounding suburbs i. Organize a tour of Pharmacia Q-building Lab; invite relevant City personnel 8. Develop a proposal to encourage property owners to salvage part of an',` exisiing house and reuse rather than tear down and build new .1. 9. Have a networking, social gathering for local environmentalists, City Council; and City staff The Committee asked for and received the following actions: • General endorsement for the direction the committee is heading: moved by Ms. Klevs, seconded by Ms. McKinley, approved by the Board • General approval of the fact sheet on green building design: Moved by Ms. _ Freeman, seconded by Ms. Willett, approved by the Board. The approved sheet can be used to bring up issues at SPARC, can be raised as public comment, forums. (Attached to minutes). • Proposed modification to the SPARC legislation. There was no action taken here by the Board. The GBC will write a letter to Jim Wolinski for Gladys to sign regarding this. Ms. Klevs moved, seconded by Mr. Gemmell, to write a letter to Mr. Wolinski for Ms. Bryer's signature. Board approved the motion. • Approval sought by the Board for the green building tour at Pharmacia. Ms. Klevs moved, seconded by Mr. Gemmell to approve the tour. The board approved the tour. • The Board approved the concept of a social event, perhaps in January 2002. Ms. Hill shared with the Board her experiences as part of the committee that drafted the Energy Policy of the 80's. She encouraged the Board to continue in ; the energy conservation direction. 5 14 • Energy Policy from Energy Commission Ms. Bryer reported that she has worked on the policy. She will distribute a copy to the Board for review. Ms. Bryer reported that the goal is to have an energy policy before the franchise agreement. Ms. Bryer, Mr. Sciarra, and Mr. Levinson will work on the format of the policy. Recycling Task Force Ms. Freeman reported that 11 people attended the meeting on November 6 representing City operations, commercial, and residential. Condominiums have recycling through the City of Evanston. The committee has 3 scheduled meetings and will draft a recommendation for the Environment Board. In January the draft will be revised. Green Community Grant Program Ms. Freeman reported on a new program for visioning environmental issues. One million dollars is available. The maximum per community is $125,000. The guidelines appear to be in line with exactly what the Environment Board is doing, Ms. Freeman will supply the details. Next Meeting The next meeting of the Environment Board will be Thursday, December 6, 2001 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. —:'' Respectfully submitted, LINDA LUTZ 6 WHY BUILD `GREEN?" Sustainable (*-green") design has environmental, economic and social elements that benefit all building stakeholders including builders. owners, occupants and the general public. These include: A) Enhancing building marketability and efficiency (profitability). increasing worker productivity and well being. B) Reducing the negative impacts upon the public of energy consumption. water consumption. waste generation, and destruction of natural habitats and agricultural land: reducing operation costs and potential liability from indoor health safety problems. CHARACTERISTICS OF SUSTAINABLE ("GREEN") ARCHffECTURE • Protect and enhance the site: Plan to preserve or restore local ecosystems and biodivcrsity. Use the resources naturally available on the site such as solar and wind energy, natural shading for cooling and natural drainage for wastewater. Plan deconstruction and , construction to have the least environmental impact possible. • Use less material: Optimize design to make sensible, efficient use of the space available'. Use materials efficiently. Minimize energy and material waste throughout the building's life cycle from design through reuse or demolition. Use existing buildings and infiastruetur+e instead of developing open space. • Select Low -impact Materials: Specify resource efficient materials in construction of rile building and in furnishings to lessen local and global negative impact. • Make the building healthy: Provide a safe and comfortable indoor environment. Design to maximize occupant health and productivity. Use materials and design strategies to achieve total indoor health safety quality of which indoor air quality is a major component. • Save Energy: Design the building shell and systems for energy efficiency (fossil fuel is a limited resource as well as being expensive). • Save Water: Design buildings and landscapes for water efficiency (water is a limited r resource and is increasing in cost). • Maximize longevity: Design for durability and adaptability. • Recycle: Return. reuse and recycle job -site waste. Design operating and maintenance systems to support the reduction and reuse or sale of "waste" materials. • Create community: Design to foster human -scale community. Enhance alternative transportation modes to reduce dependence on the automobile for employees and customers alike. These alternatives include public transportation. pedestrian and bicycle accessibility, and telecommuting, teleconferencing and Internet commerce. "Green Buildings embody a design intent on balancing environmental responsiveness, resource efficiency and cultural and community sensitivity. The goal of this process is to create buildings that meet the needs of current building occupants while being mindful of the needs of future generations." --From the U.S. Green Building Comwil's LEED program DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes December 6, 2001 Members Present: Members Absent; Staff Present: Guests: David Dankert Judy Freeman Bola Gemmell Mardi Klevs Irwin Levinson Vicki McKinley Gwen Burton Poole Len Sciarra Ruth Hays Gladys Bryer LeRoy Davis David Jones David Schreirer Diane Willett Linda Lutz Derek Supple Mr. Sciarra chaired the meeting at the request of Ms. Bryer. November Meeting Minutes The Board approved the meeting minutes with the following change: On page 4 last sentence add "at a later date" an e-mail flyer regarding the workshop will be sent. SPARC Mr. Sciarra noted that Ms. Willett has been attending the Site Plan and Review Committee. Through e-mail correspondence the Green Building sub -committee has noted that the agendas and minutes come out late; sometimes just the day before the meetings. Ms. Willett had requested approval from the Board to comment for the Environment Board; the Green Building committee will give their comments to Ms. Willett regularly. 2 Mr. Gemmell moved, seconded by Mr. Dankert that Ms. Willett has the Environment Board's approval to speak for the Environment Board in a general way based on review and suggestions by the Green Building Committee. The Board approved the motion. The general idea is the Environment Board will set an example with comments and ideas on codes through the Green Building Committee. Through attendance at SPARC and other venues, eventually the Green Building philosophy will be taken over by the City of Evanston and the City of Evanston staff. if the comments are generally the same at the SPARC meetings it may be valuable to develop a printed piece that could be passed out at the SPARC meetings. Energy Commission Mr. Sciarra indicated that the Energy Commission is interested in increasing energy conservation through building codes. Mr. Sciarra will inform the Energy Commission on the work of the Environment Board in this area. Mr. Sciarra indicated that he knew of a consultant who would come to speak on the topic. Ms. Klevs said that the USDOE can examine codes especially energy codes, and can bring out a person or the City of Evanston can get a grant from the Clean Air grant program. Rockford and Normal IL have received grants. Part of the purpose of the program is to develop energy conservation codes. The Board would like to get a copy of the proposal from Rockford and Normal, which the Green Building Committee could then review. Q-Building Tour The Board approved the 12/3/01 version of Ms. Willett's tour invitation with the suggestions: • Add language to the top of the invitation that says what the Q-building is • Move the 3r° paragraph to the 14 paragraph after the first sentence • Change LEED 2001 to LEED The Board gave Ms. VVillett, Ms. Klevs, Mr. Dankert, and Mr. Sciarra the ability to change language as they see fit and send out the invitation. Urban Forestry Workshop Ms. Poole explained the workshop format for the District #65 workshop. She said the science committee and Ali District #65's guidelines are incorporated in the proposed plan require the outline. Ms. Poole will present the outline at the January 10'' Science Committee meeting. Ms. Poole asked and received approval from the Board for the Workshop guidelines, concepts, and outline; the list of speakers is not completely confirmed. Ms. Poole will continue to confirm speakers. 3 Energy Forum The third energy forum will take place on January 10, 2002 at the Evanston Public Library at 7:00 PM. The Inter -religious sustainability group will be hosting. Specific points from the Energy Forum include: • Photovoltaics • Municipal purchase of green energy • High visibility, high technology energy conservation • Education on energy conservation • Plans to bring together the Energy Commission and the Environment Board on environmental issues • Target NU about energy purchase; City of Evanston and NU could work together Energy Policy General Board discussion and action was deferred to the January 2002 meeting. Mr. Levinson met with the Energy Commission to discuss policy. Suggestions can be conveyed to Ms. Bryer. Currently the policy focuses on reliability of electricity. The Environment Board is advocating for energy conservation and reduction of energy usage. Northshore Channel Ms. McKinley explained the paper on the Northshore channel had bold comments that are Dick Lanyon's. Mr. Gemmell moved, seconded by Mr. Sciarra to approve the Northshore channel document with Mr. Lanyon's changed. The document will be forwarded to the aldermen. An executive summary will be added. Recycling Task Force The Board reviewed and approved the draft presented by Ms. Freeman highlighting the direction of the task force after the initial meeting. The Task Force will develop data on participation rates and acquire a list of condominiums and rental units. A major goal is to increase recycling participation rates. Information needs to be gathered on data collection. The NU Kellogg School may be able to help with data. Increasing recycling helps eliminate the "double charge" for recycling which is basically landfilling items that could be recycled (the recycling and the tipping fee). Two items that are not a focus of the group are: increasing the number of items recycled and increased use of recycled goods. At the conclusion of the Task Force, Ms. Freeman will finalize recommendations for the Human Services Committee and the Administration and Public Works Committee. An executive summary will accompany the final document. 4 E- - -- - -- - - Discussion items may include yard waste, increasing the recycling fee to pay for the program, and increasing the fee for garbage. New Light Project Mr. Gemmell discussed developing a display with alternatives to compare fluorescent and incandescent bulbs that would be portable and available to schools. Perhaps a 'loan box" could be available at the libraries or the Ecology Center. Grants could be investigated. Another possibility is setting up a situation at the main library where people could try out both types of bulbs. Election of Chairman for the year 2002 The Board discussed the election of a chairman for the year 2002. Nominations were opened. Mr. Sciarra moved, seconded by Ms. McKinley, to nominate Ms. Bryer as chairman. There being no other nominations, nominations were closed. By a unanimous vote, the Board approved the nomination of Ms. Bryer as chairman of the Environment Board for 2002. Environmental Social Ms. Klevs and Ms. Freeman discussed a post holiday season environmental social as a networking opportunity for Evanston residents who have environmental backgrounds and concerns. The Board agreed on Tuesday, January 8t' from 7 — 9 PM at the Ecology Center. The Board will supply refreshments. Invitations will be sent out via e-mail. Anyone having a list of names and e-mail addresses can contact either Ms. Klevs or Ms. Freeman. Next Meeting The next meeting of the Environment Board will be Thursday, January 17, 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 5 DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes January 17, 2002 Members Present: Gladys Bryer Judy Freeman Bob Gemmell David Jones Irwin Levinson Vicki McKinley Gwen Burton Poole Diane Willett Members Absent David Dankert Mardi Klevs David Schreirer Len Sciarra Staff Present: Linda Lutz December 2001 Meeting Minutes The Board approved the meeting minutes with the following correction: Member David Jones was present at the meeting. Energy Forum 2 Ms. Bryer reviewed the 2 previous energy forums. The franchise agreement with ComEd and green building codes are 2 important items. The franchise extension can be renewed for one last year in July 2002. The resulting group formed from the forums is "Evanston's Energy Future." The group consists of five people from the Energy Commission and Environment Board (Gladys is one) plus 10 —13 more people. The group has adopted the following goals: 1. To increase the use of renewable energy and energy efficiency 2. To increase reliability in electricity delivery 3. To achieve the prior goals at fair and affordable cost The group will meet over the next 3 months expanding publicity and holding an additional forum. Ms. Bryer requested sponsorship of the forum by the Environment Board. After long discussion the Environment Board agreed to sponsorship to allow a platform for a public discussion of energy issues. Green Building Committee Ms. Willett discussed correspondence within the Green Building Committee. Support within the Committee is still strong for an Environment Board member to be part of SPARC. The Board could consider writing letters of support to the alderman. Ms. Willett has set up the O-building tours. On the issue of changing municipal energy codes, a speaker is available to provided information and discussion. Grants are available to cover the cost. Mr. Dankert will write a letter to Ann Rainey to request that the Environment Board have input into the design of the proposed southeast Evanston Recreation Center. Three items related to green issues that will increase revenues for the City are: 1. Increase residential recycling 2. Monitor energy efficiency of City buildings 3. Encourage pro -active initiatives such as curtailment programs offered by ComEd These issues could be addressed in the short term (under 2 years). The Board agreed with the ideas and agreed to forward a letter to Roger Crum, City Manager highlighting the suggestions. Mr. Sciarra and Ms. Klevs are representing the Board tonight at a meeting regarding the old Dominick's site. Regarding green building codes, the committee will reach decisions at the committee level and will then e-mail to all Board members. At the following board meeting members will discuss the issues and progress to action as appropriate. This procedure should reduce the number of a -mails each Board member receives. Ms. Bryer will meet with Alderman Wynne regarding Environment Board issues. Ms. Willett continues to attend the SPARC meetings. She sits in the audience, raises questions on both public and private buildings. Ms. Willett gives information, and generally follows up with a letter and information. Ms. Willett is keeping comprehensive records of the issues raised as they relate to the SPARC agenda. Generally the Board could be more effective if the Environment Board had a vote on SPARC. Urban Forestry Workshop Ms. Poole noted the approval schedule for District #65 workshops. She will be presenting at two meetings in early February. Workshops for teachers are set for March 13 and May 13. Funding may be needed as the project progresses and Ms. Poole will be generating a budget as well as identifying funding source. Ms. Poole moved, seconded by Ms. McKinley, that Ms. Poole could pursue revenue sources for a "Jr. TreeKeepers' program with district #65, that will include development of a proposal with a budget and business plan. The Board approved the motion. Ms. Poole noted that the $50 speaker fee for Dr. George Ware would be paid by the Evanston Ecology Center. The Board approved the expenditure. Public Transportation Forum Ms. Bryer discussed with the Board the desire of the Inter -religious sustainability group to hold a public forum on the Teska Association report regarding transportation in Evanston. After long discussion the Board agreed that it was the opportunity for public discussion and information that the Board was supporting; not a specific plant. With that in mind Mr. Gemmell moved, seconded by Ms. Freeman, that if requested by the Inter -religious sustainability group to co-sponsor a transportation public forum regarding the Teska report, the Board would co-sponsor provided that Ms. Bryer is present at the public forum. The Board approved the motion. 202 Bus Project The Board discussed the double-parking occurring at the Starbuciks location. This morning problem causes the buses with ETHS students to be delayed. Ms. Bryer and Ms. Hays will keep track of double parked cars to determine the impact. 4 DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes February 21, 2002 Members Present: Judy Freeman Bob Gemmell Mardi Klevs Irwin Levinson Vicki McKinley Gwen Burton Poole Len Sciarra Diane Willett Members Absent: Gladys Bryer David Dankert David Jones David Schreirer Staff Present: Linda Lutz Others Present: Polina Liberman, Erin Jordan, Kimberly Chung, Michelle Kim, Alana Klein, Derek Supple Ms. Klevs introduced herself and said that Ms. Bryer asked her to chair the meeting in her absence. January 17, 2002 Meeting Minutes The Board approved the meeting minutes of the January 2002 meeting. Environmental Social The Board discussed the excellent turn out at the social in January. Board members were able to make lots of environmental connections with the MWRD, EPA, and Lake Michigan Federation. The Board suggested that this could be a semi-annual event. The January date worked out fine. Earth Day could be another choice. z Northwestern Landfill Project Ms. McKinley chaired this section of the meeting. (Mr. Gemmell and Ms. Klevs recused themselves and left the room for this discussion.) Ms. McKinley reported that she spoke with Cameron Davis of the Lake Michigan Federation. Northwestern had landfilled part of the lagoon in the 1960's; now Northwestern would like to fill in 4 additional acres of the remaining 19 acres for four buildings and a parking lot. The lagoon is used to cool water before the water is released through a weir into Lake Michigan. Currently the Army Corps of Engineers stated that they have no jurisdiction. Neither the US EPA nor the INDR is involved now. Lake Michigan Federation is interested in getting agencies to reconsider on the basis of possible fish and wildlife involvement and removal of aquatic plants. Northwestern received a permit from the IEPA granted by Fred Rosenblum, an environmental protection engineer, in charge of natural pollution discharge and elimination. No wildlife issues were brought to his attention. Northwestern has a 5-year permit that expires on April 30, 2002. Northwestern can keep building until the permit is reviewed (application has been made). Ms. Willett said Jim Wolinski reported that the City of Evanston has little jurisdiction other than developing requirements for trucking routes used by trucks carrying fill to the site. Northwestern is not looking to delay, as the work needs to be finished by June 1 in order for the lagoon to continue to be used as a cooling pond (primarily for cooling air conditioning systems). Water can not enter Lake Michigan more than 10 degrees above the current lake temperature. Building anchors have to be in the sub -surface not in the landfill area. Ms. McKinley noted that no studies were done. Modifications affecting the Lake Michigan shoreline are important considerations. The Board discussed their role. Apparently no environmental impact statement is needed. The City of Evanston could request this from the IDNR as a courtesy. Ms. Willett moved, seconded by Mr. Sciarra, to have Ms. McKinely contact the Water Department, explain the Board's concern, and see if any action is possible. The Board approved the motion with one abstention from Ms. Freeman. A number of rallies have been held at Northwestern; student concerns included environmental issues and no student input on the project. Some discussion focused on whether the proposed buildings should be "green" buildings. 3 Green Visioning Grant Ms. Freeman reported that Doug Gaynor supported the Board's application for the Green Visioning Grant. A support letter will be drafted for Roger Crum's signature. The grant's official title is Governor Ryan's Green Communities Demonstration Program. Ms. Freeman and Ms. Lutz will work on the grant and complete it by the deadline. Board members will supply short professional descriptions for the application. Urban Forestry Workshop Ms. Poole has requested short biographies from the presenters. The Board approved that Ms. Poole work with Northwestern's SEED organization in designing the program from urban youth. Two pilot programs would be run at Oakton and Chute Schools. Ms. Poole will look at the Model Cities Laboratory program as a possibility. A motion by Ms. Willett was moved and seconded to empower Ms. Poole to proceed to develop the 2 pilot programs for 2002 following the urban forestry initiative. Ms. Poole moved, seconded by Ms. McKinley to apply for grant funding for the urban forestry initiative and to administer that funding through the City of Evanston, or the Ecology Center. The Board approved the motion. Green Building Committee Ms. Willett, Ms. Klevs, Mr. Dankert, and Mr. Sclarra have been monitoring the ongoing building projects through SPARC. These building have included: Northwestern building, Southeast Community Center (Mr. Levinson), 930 Ridge (Old Fresh Fields), and the Dominick's site on Chicago avenue (proposed dense condo development). The group has focused on the proposed buildings. Ms. Freeman suggested that the density of housing is also an environmental issue that the Board should consider. Ms. Willett has organized 2 tours of Q building. The February 4t" tour was very successful. Attending were Ms. Willett, Mr. Dankert, Mr. Jones, Judy Aiello, Doug Gaynor, Max Rubin, Don Westphal, Frank Kassen, Paul D'Agostino, and Gordon Guth. The Committee is considering applying for a grant to help the City of Evanston implement green building codes. A sample proposal from Rockford has been requested. The grant is an Illinois Clean Energy Foundation Grant to help municipalities implement green building codes: adopting codes, training staff including building inspectors. Ms. McKinley moved, seconded by Mr. Sciarra, to have the green building sub -committee discuss with City of Evanston staff writing a grant to pursue implementing green building codes. 4 SPARC meetings have been attending by Ms. Willett with input on projects from other committee members. Ms. Willett requests adding the element of environmental impact to the projects discussed. Issues of concern to SPARC include lighting, land, drainage, fire, and parking. The Board discussed having a member of the Environment Board as a member of the SPARC. Recycling Tour Ms. Freeman reported that the Recycling Task Force did tour the recycling transfer station tour on January 30, a very snowy day. Evanston's recycling goes to the SWANC transfer station facility. Ms. Freeman noted that it is cheaper to recycle than to pay tipping fees. Truck drivers determine whether to take a load to the transfer station or to the landfill. The Board discussed whether Evanston could pass an ordinance making recycling mandatory. Multi family buildings up to 4 units and condo's currently have recycling pickup. The task force will have a report forthcoming. Garbage The Board agreed to table the issue. Evanston Energy Policy Mr. Sciarra is working on the policy. Ms. Bryer has the text. A draft should be ready by the March meeting. Energy Forum The Center for Neighborhood Technology will be co -sponsoring the energy forum at the Friends Meeting House on February 28, 2002. NU Lagoon History Ms McKinley announced that she had additional information on the NU lagoon. She agreed to chair the meeting again while Ms. Kelvs and Mr. Gemmell recused themselves and left the room. Ms. McKinley had reviewed, during the meeting, material from the Environment Board files, on construction that NU did in 1990. This involved making the lagoon deeper, extending the intake for cooling out farther and making weirs. A consulting firm did monitoring at the lagoon and the weirs. This information was reported by NU to the Environment Board with the last report in 1991. The Environment Board files included a letter from the Board Chair asking NU for the data. Generally there was concern about an increase in fecal counts. Lake circulation is from north to south and the highest fecal count was at the south weir, which enters the Lake just above Clark Street Beach. Some levels were over the legal limit, which was why the counts were being monitored. The Board discussed re -initiating the relationship with NU concerning the sharing of information on bacterial counts. Mr. Sciarra moved, seconded by Ms. Willett, that the Environment Board send a letter to NU requesting current information. A The Board approved the motion with Ms. Freeman abstaining. Ms. McKinley will follow through. Web aite Mr. Gemmell suggested that the Environment Board could disseminate its information on a web site. Information could include issues being worked on as well as past information. It was agreed that the infomnation should be current. Ms. Lutz will check with the City of Evanston's communication person to see what might be possible. Next Meeting The next meeting of the Environment Board will be Thursday, March 21, 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ B 831 South Boulevard Evanston, IL 60202 March 11, 2002 Mr. Bill Barrett Sr. Dim" of FuRity Management and Site Services Pharmacia 5200 Old Orchard Road Skokie, IL 6OD 7 Dear Mr. Barrew The Environment Board of the City of Evanston would like to d=k PharmsciaSod Stm Schultz, specifically, for the two excellent, informative and inspirational tours of Q- Building that Mr. Schultz presented to twenty -Eve Evanston elected officials, staff, and board and commission members iec ently. These tours were on February 4 and March 4, 2002 and were sponsored by our municipal board. Mr. Schultz's lucid and practical presentation of Q-Building's sustainable design, cost- effective operation, and productive functionality was a major revelation for most people on the tours. We have read about sustainable design or "groan" theories of construction and operation; but to see Q-Building was to see those theories made manifest, made concrete. —and glass and steel. What a wonderful building! Pharmacia should be very proud of Q-Building, its LEFrD Gold rating and Mr. Schultz' ability to explain such complexities so clearly. The Environment Board envisions moving the City of Evanston further along that green - continuum (that Mr. Schultz explains so well) of development. These tours of Pharmacia's Q-Building were an enormous aid toward that goal. We thank you. The City of Evanston thanks you. The twenty-five of us who saw Q-Building in person with Mr. Schultz, thank you. Sincerely, ke N. Willett For the Evanston Environment Board Cc: Gladys Bryer, Chair, EEB ✓ , Steven E. Schultz, Pharmacia ETHS is working on a new campaign that focuses on water on native lands in New Mexico. Coal mining operations are taking water from a sacred lake and drinking source. A lobbying effort is being directed at Gayle Norton. Evanston's Energy Future Mr. Sciarra gave a presentation on green buildings. The group is pursuing aggregation as part of the City of Evanston's franchise agreement and reducing cost to the consumer. He noted the concept is similar to a cooperative where buying guidelines are agreed upon. NorOwnstem Lagoons W Kievs recused herself from discussion and left the meetmp room. Ms. Bryer noted that Ms. McKinley did not receive a response from Northwestern r' University's project manager and plant overseer. Mr. Supple noted that a journalism student from NU had called the Army Corps of Engineers and discussed the situation. The Army Corps reviewed the issue and currently both the Department of Natural Resources and the Army Corps of Engineers will require a permit. The project is postponed a year. Ms. McKinley would like to continue the dialogue. Mr. Levinson moved, seconded by Mr. Jones that Ms. McKinley continue to assess the situation and make recommendations to the Board. The motion passed with abstentions from Ms. Freeman and Mr. Gemmell. Ms. Bryer noted that Ms. McKinley has laboratory reports for the last 3 years and will summarize and continue to acquire new data. The Board discussed talking with Jim Wolinski regarding neighborhood notification of projects, similar to the Northwestern lagoon project that would require a USEPA or similar permit. The Board reviewed Ms. McKinley's letter to the City of Evanston GIS division and approved the letter for sending. With the discussion completed, Ms. Klevs rretumed to the meeting. Green Communities Grant Application Ms. Freeman noted the grant was out and now was the time to lobby those that might have some decision making roles. Mr. Levinson agreed to take a copy of the grant proposal and guidelines to the offices of Julie Hamos and Jeff Schoenberg. Earth Day Event Ms. Jordan announced an Earth Day Show on Monday, April 22 at Tech If v n,�I Auditorium. Board members may attend and gather early for refreshments. Ms: Jordan will check to see if a room is available. �hT r+ :)7 5 SPARC meetings have been attending by Ms. Willett with input on projects from other committee members. Ms. Willett requests adding the element of environmental impact to the projects discussed. Issues of concern to SPARC include lighting, land, drainage, fire, and parking. The Board discussed having a member of the Environment Board as a member of the SPARC. Recycling Tour Ms. Freeman reported that the Recycling Task Force did tour the recycling transfer station tour on January 30, a very snowy day. Evanston's recycling goes to the SWANC transfer station facility. Ms. Freeman noted that it is cheaper to recycle than to pay tipping fees. Truck drivers determine whether to take a load to the transfer station or to the landfill. The Board discussed whether Evanston could pass an ordinance making recycling mandatory. Multi family buildings up to 4 units and condo's currently have recycling pickup. The task force will have a report forthcoming. Garbage The Board agreed to table the issue. Evanston Energy Policy Mr. Sciarra is working on the policy. Ms. Bryer has the text. A draft should be ready by the March meeting. Energy Forum The Center for Neighborhood Technology will be co -sponsoring the energy forum at the Friends Meeting House on February 28, 2002. NU Lagoon History Ms McKinley announced that she had additional information on the NU lagoon. She agreed to chair the meeting again while Ms. Kelvs and Mr. Gemmell recused themselves and left the room. Ms. McKinley had reviewed, during the meeting, material from the Environment Board files, on construction that NU did in 1990. This involved making the lagoon deeper, extending the intake for cooling out farther and making weirs. A consulting firm did monitoring at the lagoon and the weirs. This information was reported by NU to the Environment Board with the last report in 1991. The Environment Board files included a letter from the Board Chair asking NU for the data. Generally there was concern about an increase in fecal counts. Lake circulation is from north to south and the highest fecal count was at the south weir, which enters the Lake just above Clark Street Beach. Some levels were over the legal limit, which was why the counts were being monitored. The Board discussed re -initiating the relationship with NU concerning the sharing of Information on bacterial counts. Mr. Sclarra moved, seconded by Ms. Willett, that the Environment Board send a letter to NU requesting current information. 5 The Board approved the motion with Ms. Freeman abstaining. Ms. McKinley will follow through. Web site Mr. Gemmeli suggested that the Environment Board could disseminate its information on a web site. Information could include issues being worked on as well as past information. It was agreed that the information should be current. Ms. Lutz will check with the City of Evanston's communication person to see what might be possible. Next Meeting The next meeting of the Environment Board will be Thursday, March 21, 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 6 831 South Boulevard Evanston, lL 60202 March 11, 2002 Mr. Bill Barrett Sr. Director of Facility Management and Site Services Pharmacia , 5200 Old Orchard Road Skokie, U, 60077 Dear Mr. Barrett: The Envir n nt Board of the City of Evanston would like to thank Pharmacia and Steve Schultz, specifically, for the two excellent, informative and inspirational tours of Q- Building that Mr. Schultz presented to twenty-five Evanston elected officials, staff, and board and commission members recently. These tours were on February 4 and March 4, 2002 and were sponsored by our municipal board. Mr. Schultz's lucid and practical presentation of Q-Building's sustainable design, cost- effective operation, and productive functionality was a major revelation for most people on the tours. We have read about sustainable design or "green" theories of construction and operation; but to see Q-Building was to see those theories made manifest, made : z concrete....and glass and steel. What a wonderful building] Pharmacia should be very proud of Q-Building, its 1rEED Gold rating and Mr. Schultz' ability to explain such complexities so clearly. The Environment Board envisions moving the City of Evanston further along that green continuum (that Mr. Schultz explains so well) of development. These tours of Pharmacia's Q-Building were an enormous aid toward that goal. We thank you. The City of Evanston thanks you. The twenty-five of us who saw Q-Building in person with Mr. Schultz, thank you. Sincerely, 'ane N. Willett For the Evanston Environment Board Cc: Gladys Bryer, Chair, EEB ✓ Steven E. Schultz, Pharmada Web Site The Board discussed the idea of a web site for the Environment Board and its potential use. Purposes of a web site would include access to documents, publicize the Board's agenda, and have an exchange of ideas with the Board. Mr. Freeman mocked up a possible format for the web site. Issues to consider include the site address, cost, can it be done through the current City of Evanston web site. Ms. Lutz will follow up with the City of Evanston. Miscellaneous Business Ms. Willett requested that a copy of the thank you letter for the Q Building tour be attached to the minutes. Native Landscaping Committee Ms. Willett reviewed a landscape conference and wondered it the City of Evanston should send some of the Parks employees including Paul D'Agostino and Stephanie Levine. Ms. Bryer would like to set up a committee to workout a policy for native ' landscaping. Previously the Environment Board had developed an Integrated Pest Management Policy. The Board approved the oaf rnittee consisting of ms: : Willett, Ms. McKinley, Ms. Poole, Ms. Bryer and Ms. Freeman. Next Meeting The next meeting of the Environment Board will be Thursday, April 18, 2002 et'' 3 )V. ti 7:30 PM at the Ecology center, 2024 McCormick Boulevard. �: f Respectfully submitted, LINDA LUTZ 6 ETHS is working on a new campaign that focuses on water on native lands in New Mexico. Coal mining operations are taking water from a sacred lake and drinking source. A lobbying effort is being directed at Gayle Norton. Evanston's Energy Future Mr. Sciarra gave a presentation on green buildings. The group is pursuing aggregation as part of the City of Evanston's franchise agreement and reducing cost to the consumer. He noted the concept is similar to a cooperative where buying guidelines are agreed upon. Nortlfn estisrn Lagoons Ma. Klevy mcused herself from discussion and left the meeft room. Ms. Bryer noted that Ms. McKinley did not receive a response from Northwester University's project manager and plant overseer. Mr. Supple noted that a journalism student from NU had called the Army Corps of Engineers and discussed the situation. The Army Corps reviewed the issue and currently both the Department of Natural Resources and the Army Corps of Engineers will require a permit. The project is postponed a year. Ms. McKinley would like to continue the dialogue. Mr. Levinson moved, seconded by Mr. Jones that Ms. McKinley continue to assess the situation and make recommendations to the Board. The motion passed with abstentions from Ms. Freeman and Mr. Gemmell. Ms. Bryer noted that Ms. McKinley has laboratory reports for the last 3 years and will summarize and continue to acquire new data. The Board discussed talking with Jim Wolinski regarding neighborhood notification of projects, similar to the Northwester lagoon project that would require a USEPA or similar permit. The Board reviewed Ms. McKinley's letter to the City of Evanston GIS division and approved the letter for sending. With the discussion completed, Ms. Mevs mtumed to the meeting. Green Communities Grant Application Ms. Freeman noted the grant was out and now was the time to lobby those that might have some decision making roles. Mr. Levinson agreed to take a copy of the grant proposal and guidelines to the offices of Julie Hamos and Jeff Schoenberg. Earth Day Event r Ms. Jordan announced an Earth Day Show on Monday, April 22 at Tech : Auditorium. Board members may attend and gather early for refreshments. Ms: Jordan will check to see if a room is available. ? HTw 5 As part of Evanston's Energy Future, Hal Mead is researching renewable energy opportunities for the community. The main interest here is replacing the non- working wind generator in the Ladd Arboretum with a 1 OKW or greater generator. A larger generator moves more slowly and studies show has not been a hazard for birds. Mr. Mead's committee has talked to the Arboretum Committee and the City of Evanston SPARC conoeming the project and has received approval to proceed with research. They will be presenting their recommendations for the system to the residents in the local community close to the Ecology Center in the future. Cost of the project is estimated at $50,000 with some possible grant funding available. Urban Forestry Workshop Ms. Poole that 4 people who took the Urban Forestry Workshop have signed up for the TreeKeeper course. Keep Evanston Beautiful, Inc. signed up for a TreeKeeper demonstration. Chute, Dewey, Haven, Kingsley and Washington Schools were represented at the workshop. 1 A second workshop will be held May 131' at the Ecology Center. Ms. Poole has confim-ted the speakers. Ms. Poole requested that the official name of her sub -committee be changed from the Tree Committee to Urban Forestry. Ms. Poole moved, seconded by Mr. Gemmell to change the committee name to Urban Forestry. The Board approved the motion. Ms. Poole read from a letter from Karen Evans of District #65 that said the Urban Forestry workshop was one of the best the District has had this year. Recycling Task Force Report Ms. Freeman distributed the Recycling Task Force Report. She noted that SWANCC sold the Bartlett Balefl for $25 million, which was used to pay down the debt on the transfer station. This reduced tipping fees from $72 a ton to $56 a ton. While this is positive, it makes the push for increased recycling less important from a purely economic standpoint. Ms Freeman will revise her final task force draft based on this new situation. The report will go to the Administration and Public Works committee and be on the agenda. Mr. Jones will follow up with Alderman Rainey to see if she has the Groot report that tracks recycling participation rates for Evanston. Perhaps the savings (estimated at $250,000) could be used for environmental specialists who could look at diverse items such as tipping fees, recycling, environmental grant writing, etc. Ms. Freeman will incorporate suggestions into = '{ the final draft of the recycling task force. rye` ETHS Ms. Hayes reported that a core group from the ETHS environmental organization attended a student environmental conference in Washington D.C. As a result 4 • Evanston's Energy Future; real time pricing w/ComEd. Current charge: are based on averaging. Real time pricing is based on time of day • Recycling Conference: EPA, can see video at EPA offices • Environment Board opening: announcement to be e-mailed to those attending the environmental social • Southeast Evanston Recreation Center, meetings Oakton School, April 2" d, Mr. Levin to monitor with green building ideas Green Building Committee The Green Building Committee (GBC) has not met recently but eontirwes to work. Mr. Sciarra will be giving a 3-minute to City Council on green buildings through Evanston's Energy Future. Ms. Klevs will meet with Max Rubin and Jim Wolinski of the City of Evanston regarding energy codes. Some grant funding may be available. Alderman Feldman participated in the 2nd 0-building tour and indicated that City buildings need to be green. The Board discussed the building process and where an effective step In the process can be devoted to green building issues. The next largest City of Evanston projects appear to be 2 fire stations and the decision whether to rehab City Hall or select a new site for city offices. Generally it appears that design work is done by the time plans come to SPARC. One suggestion may be to introduce a City of Evanston Environmental impact Statement for future projects. Early stages of SPARC could discuss environmental impacts. Originally the GBC decided to focus first on energy then on environmental building codes. The end goal Is that all proposed building projects have discussed environmental impact, which could be one of the major areas of discussion at SPARC. The GBC will discuss in committee issues raised In this discussion and have report for the April meeting. Energy Policy Currently the Energy Commission is dealing with electricity. The Environment Board added energy efficiency and looking at all kinds of energy sources. Mr. Sciarra has a draft and is talking with an Energy Commission member, they will reach a consensus. Any comments should be directed to Mr. Sclarra, Mr. Levinson, and/or Ms. Bryer. Energy Ms. Bryer announced that Evanston's Energy Future is sponsoring a tour of the.,, ;. ETHS co -generation plant on Thursday, April 4t' at 2:30 PM. Questions cart be directed to Debbie Hillman at 847-328-7175. 3 DRAFT: NOT APPROVED Evanston Environment Board Meeting Minutes March 21, 2002 Members Present: Gladys Bryer David Dankert Judy Freeman Bob Gemmell David Jones Mardi Kievs. Irwin Levinson Gwen Burton Poole Len Sciarra-r3 Diane Willett :. luc, Members Absent: Vicki McKinley rl i' David Schreirer --1. _3E•�_• Staff Present; Linda Lutz u1L' Others Present; James Freeman, Ruth Hayes, Erin Jordan, Derek. Supple ..;- Ms. Bryer mentioned she has a conflict with the May meeting date: the Board agreed to change the date of the May meeting to May e. Ms. Lutz will make the proper notifications in order to comply with the Open Meetings Act. February 21, 2002 Meeting Minutes The Board approved the meeting minutes of the February 21, 2002 meeft whh-- the following corrections; • To the bottom of page 3 add: Ms. Wevs and Mr. Gemmeil returned to the meeting. €: • Under Urban Forestry: change Chute School to Haven School • Change the last paragraph under Green Building Committee to reflect that the Environment Board voted to send a letter to the Chairman of the Planning and Development Committee requesting that a member of the Environment Board be a member of SPARC. The leftr has been sent. • Page 6, last paragraph of NU Lagoon History, add Ms. Wevs and Mr. Gemmell returned to the meeting. Announcements � ; . Ms. Bryer made the following announcements: .. • Evanston Bike Meeting re Bike Paths; call Stephanie Levine regarding meetings 2 DRAFT: of discussion. A quorum was not present Evanston Environment Board Meeting Minutes April 18, 2002 Members Present: Members Absent: Staff Present: Others Present: Gladys Bryer Judy Freeman Mardi Klevs Gwen Burton Poole Len Sciarra David Dankert Bob Gemmell David Jones Irwin Levinson Vicki McKinley David Schreirer Diane Willett Linda Lutz Erin Jordan A quorum was not present. The written document that follows is a reflection of the discussion and does not constitute official minutes of the Environment Board. February 21, 2002 Meeting Minutes A quorum was not present. The February 2002 minutes will be discussed at the May a meeting of the Board. Announcements Ms. Bryer made the following announcements: • Ms. Klevs is the chair of the Green Building Committee and Ms. Freeman is the chair of the Landscape Committee. The Chair is in charge of monthly meetings and communication within the group. They will review communications during the month and provide a structure for the general sub- committee. • Sub -committees may recruit non -board members that may provide expertise to the sub -committee that is not available on the Board. Sub -committee members may vote on issues in the sub -committee, but do not have a vote on the Environment Board unless they are an officially appointed Evanston Environment Board member. M.. • To facilitate information quickly Ms. Lutz will send out the TO DO LIST and the meeting minutes 7 —10 days after the Board meeting. One week prior to the Board meeting the agenda will be sent out. If you have information that needs to be reproduced for other members of the Board, Ms. Lutz needs the information before the agenda is sent out. The agenda and the reproduced material will be mailed out one week prior to the Board's next meeting. SPARC Mr. Sciarra will review the proposed document on SPARC. Board members received a copy of the current proposal. Board members not in attendance will receive a proposal in the mail (also can be found on the City of Evanston web page). This proposal is a step towards an ordinance. Mr. Sciarra and Mr. Dankert should be the principal evaluators. They will send their reviews to the rest of the GBC to review. Most likely comments will be added. The group discussed numbering the comments in an organized way. The Board comments will be specific. Green Building Committee Mr. Sciarra is trying to contact Max Rubin and Jim Wolinski regarding support for writing a Green Buildings Code. Grant money is available for the project but does require municipal support. Ms. Willett continues to attend SPARC meetings. Ms. Jordan noted that Northwestern has received funding through Ford for a new engineering building. Ms. Jordan suggested that students should have some input. Ms. Klevs has a contact at Ford and will investigate. Mr. Sciarra discussed timing of green building initiatives. He noted that designs for both City of Evanston fire stations were through the pipeline before the GBC heard about them. Mr. Sciarra will investigate proposed remodeling at Fleetwood Jourdain Community Center. Urban Forestry Workshop Ms. Poole reported that the second Urban Forestry workshop will be held May 13'' at the Ecology Center from 4:00 — 6:00 PM. Confirmed speakers are, Karen Evans, Paul D'Agostino, Irwin Levinson, Sharon Lieberman, Virginia Beatty, Charles Smith, Tom Dilly (USDA Forest Service, has experience with extra curricular activities), Derek Supple, and Linda Lutz. Ms. Poole has scheduled a meeting with Oakton School for May 29t'. She will meet with the principal and teachers who would like to become involved in the Urban Forestry program for student. About 250 children are in their 0 and 5t' grades. 2 Ms. Poole met today with 38 teachers at Haven School who liked the certification program. They would also have approximately 250 students. Three options for participation are in class (study and/or field trips to the Ladd Arboretum & Ecology Center), summer programs, and after school programming. Certification can be built in as credit, such as 30 — 60 credit hours to be certified as an "urban forester." A certificate of achievement could be given at an awards ceremony. Kingsley School may be a good choice as the students would be able to walk to the Ladd Arboretum and Ecology Center. It would be great to have a steady flow of children using the program and facilities. Ms. Poole noted that a number of schools are interested but have not worked through the process. Ms. Poole made copies of the brochure and had very positive feedback from teachers. She will e-mail and voice mail information about the brochure. Ms. Poole will hold the Tree City USA report for the May meeting. Recycling Task Force Report Ms. Freeman said that she and Mr. Jones are still in the process of contacting Alderman Rainey to get Groot recycling figures. Ms. Freeman would like this information for the Task Force's final report. Ms. Freeman will be completing time report. Human Services Committee The Board discussed meeting with the Human Services Committee sometime after May 9th to update the Humans Services Committee on the issues the Environment Board is working on. Energy Policy The Energy Commission is interested in Green Building modifications as they generally reduce demand and can increase reliability. Mr. Sciarra reported that he and Mr. Levinson continue to bring up resource conservation as they work with the Energy Commission. Mr. Sciarra will send electronically the current draft of the policy, which has been a joint effort of the Environment Board and the Energy Commission sub -committees. The goal is resource conservation with an emphasis on reliability. The Board discussed the City of Chicago power hearing slated for Tuesday, April 23r° at 10:00 AM. The Board surmised that part of the discussion would involve the Fisk incinerator which is coal powered. Ms. Bryer noted that Mr. Sciarra and Mr. Levinson had worked diligently with the Energy Commission to come to agreement on a joint document. 3 Evanston's Energy Future As part of Evanston's Energy Future Hal Mead is continuing to research wind energy options. At each City Council meeting Evanston's Energy Future is giving a 3-minute presentation on energy issues. Mr. Sciarra will be giving a presentation on green buildings. Evanston's Energy Future will circulate the information to any interested media. A member of Evanston's Energy Future is collating all electric bills from the City of Evanston to determine the power consumption levels of municipal buildings. Issues the group continues to address are aggregation, real time pricing, and the formation of a new committee called the Citizen Committee for Energy Efficiency in Elementary Schools. ComEd negotiations Mr. Sciarra indicated that most likely a request would be made for an extension for another year. Issues of concern continue to be: undersized wire, determining what the cost would be of green power sources as part of the energy supplied, and getting ComEd to support energy efficiency. Major negotiations will not be entered into for awhile. Joint Coordination Committee (Environment, Planning, Energy) Ms. Bryer reviewed her meeting with the chairs of the Plan and Energy Commissions. All are interested in commenting on the SPARC ordinance change. It is still a question whether green -building codes will become part of the ordinance. Binding Design and Review Guidelines The Board discussed the issue of housing density and access to transportation sites. It was suggested that the Board make some comment on the density issue in design guidelines. The housing issues are very complex in Evanston. Issues such as quality of life, housing density, increasing the number of people paying taxes and the financial position of the City of Evanston all figure into the equation. Density varies from city to suburbs. Generally a five-minute walk to transportation, food, etc will allow residents to get along without a car. Suburbs are not designed for life without a car. S. E. Recreation Center No report. Open Lands The letter was sent to Patrick Keegan regarding GIS. Ms. McKinley will be looking into a particular pesticide (atrazine) to see if the City of Evanston uses it. 4 Landscape Committee Ms. Freeman reported that there would be a meeting on April 23`d at 3:30 PM with groups interested in the Ecology Center landscape plan. Discussion confirmed that the role of the committee is advisory and should gather information from stakeholders. A coordinated effort is important. Ms. Freeman noted several groups are interested in developing a comprehensive plan and are seeking funding. The plan could apply for an EPA award. A straw vote of committee members (Ms. McKinley, Ms. Bryer, Ms. Willett, Ms. Poole, and Ms. Freeman) indicated that the committee did not support sending City of Evanston employees to a suggested native landscape conference. Ms. McKinley will look for closer workshops. Ms. Lutz noted that many of the Parks/Forestry employees have taken courses. Website Ms. Freeman discussed a proposal to have a webs'rte for the Environment board hosted by a company. Ms. Lutz will investigate options within the City of Evanston and information will continue to be gathered. Earth Day Event Ms. Jordan reported on the Earth Day Show on Monday, April 22 at Ryan Auditorium. The event will be free and start at 5:30 PM. Anyone interested can come early and picnic at 5:30 PM. Bike Plan Ms. Poole volunteered to review the complete copy of the bike plan and make comments. Intermodal Surface Transportation Efficiency Act (ISTEA) funds have been a basis for the project. Comments should go to Stephanie Levine, at the Parks/Forestry Division of the City of Evanston. New Business Information is available on the fall 2002 class of Leadership Evanston. Check with Ms. Lutz if you are interested. The Board discussed touring places that have incorporated native plants in the landscape. Ms. Poole noted that Lynn Westphal from the USFS has done significant investigation of combining native landscaping with regular landscaping. Next Meeting The next meeting of the Environment Board will be Thursday, May 9, 2002 at 7:30 PM at the Ecology Center, 2024 M(:Cormick Boulevard. Respectfully submitted, LINDA LUTZ 5 DRAFT. of discussion. A quorum was not present Evanston Environment Board Meeting Minutes May 9, 2002 Members Present: Gladys Bryer David Dankert Mardi Klevs Irwin Levinson Gwen Burton Poole Members Absent: Judy Freeman Bob Gemmell David Jones Vicki McKinley David Schreirer Len Sciarra Diane Willett Staff Present: Linda Lutz Others Present Theo Gantos, Evanston Energy Commission Ruth Hays Erin Jordan Derek Supple A quorum was not present. The written document that follows is a reflection of the discussion and does not constitute official minutes of the Environment Board. March 2002 Meeting Minutes A quorum was not present. The March 2002 minutes will be discussed at the June 13t' meeting of the Board. Green Building Committee Ms. Klevs reported that the memorandum from the Environment Board regarding adding an Environment Board person to the SPARC would be on the P&D Committee's agenda as a communication. Jim Plunkert, architect for the Dominick's site development reported that plans are moving ahead and he will meet with the GBC. Ms. Klevs suggested that a reasonable goal would be for the development to become an Energy Star program. Ms. Bryer praised the work done on the new SPARC ordinance by the committee. The list of additions presented by the Board was distributed. The Board will have time to review and will have to work with the Plan Commission. Comments should be given to Ms. Klevs by May 16"'. Mr. Gantos noted aitemative transportation and Ms. Hays brought up parking for bikes and the bike plan. Urban Forestry Workshop Ms. Poole reported that the second Urban Forestry workshop would be held May 13t' at the Ecology Center from 4:00 — 6:00 PM, Ms. Poole requested Board approval for her to pursue membership in the following 3 councils in conjunction with her work in urban forestry to keep current in the area; 1. The Illinois Department of Natural Resource Strategic Planning Document Council 2. The Illinois Regional Urban and Community Forestry Council 3. The US Department of Agriculture Forest Service Strategic Plan for Urban and Community Forestry The Board discussed several implications such as: 1. Membership as individuals are fine: a representation from the Board Is an extension of the Council 2. Boards provide non -binding recommendations; the City Council Is ultimately responsible for policy 3. Providing a liaison for the Board Ms. Poole confirmed that her position would be as a representative from the Environment Board. The Board supported Ms. Poole's request. Recycling Task Force Report No report. Update on ComEd Negotiations Deregulation becomes effective in May. Discussions arE still underway. Mr. Levinson and Mr. Sciarra will continue to work with the joint committee. The original franchise agreement is vague.. An attempt to amend the agreement has been retracted. The current status is to negotiate a reasonable rate per kwlhr for production of green energy. An interesting aspect involvtxt aggregation where the City of Evanston would be the "aggregate." Nuclear 1aower, which provides 57% of the power, is very expensive. Mtn. Bryer reported that the Energy Commission has a draft of the franchise agreement approved by the Energy Commission. On May 20t'the ABPW committee will review the draft. The Environment Board discussed sending the A & PW Committee a letter of support advocating for some inclusion regarding renewable power and energy efficiency. Ms. Bryer will draft a letter, which the Board in attendance supported; she will distribute the letter via e-mail to all Board members who can voice their support or non-support for the letter. Providing the Board supports the letter it will be distributed to the ASPW Committee. Joint Coordination Committee (Environment, Planning, Energy) No report. Landscape Committee No report. A representative from the EPA may join the committee. Website No report. Environment Board Communications The Board discussed determining a policy regarding contacting City of Evanston staff in the name of the Environment Board. This item needs to be taken up at future meetings to ensure the effectiveness of the Board's positions. Human Services Committee Ms. Lutz will confirm a date for the Environment Board to appear before the Humans Services Committee. Tentatively the date looks like it would be in July 2002. The Board will develop a 1 — 2 page report for distribution to the HSC. New Business Ms. Bryer discussed the strategic plan and just where the Board is now. Subcommittees should have long and short-term goals that relate back to the plan. Energy Policy Mr. Gantos described the energy policy, which is a combined effort of the Energy Commission and the Environment Board. Ms. Bryer would like to have the Environment Board's represent the thinking of the Environment Board. Mr. Levinson will give the report to the Environment Board. Any member wishing input should contact either Mr. Levinson or Mr. Sciarra regarding the issue. The City of Chicago's policy is specific and most determined that this was more effective than being too vague. Next Meeting The next meeting of the Environment Board will be Thursday. June 13. 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 3 DRAFT. Evanston Environment Board Meeting Minutes June 13, 2002 Members Present: Members Absent Staff Present Others Present: Gladys Bryer Tom Carey Irwin Levinson Vicki McKinley Gwen Burton Poole Len Sciarra David Dankert Judy Freeman Bob Gemmell Mardi Klevs David Schreirer Diane Willett Linda Lutz Derek Supple Meeting Minutes: March 2002 The Board approved the minutes of the March 21, 2002. Discussion Minutes: April 2002 The Board approved the discussion of the April 18, 2002 with the following corrections: p. 3: change teachers to staff Change 4m paragraph to read. Ms. Poole made copies of the workshop 1 brochure and had very positive feedback from teachers. Karen Evans will e-mail and hA mutton about the brochure and Ms. Klevs suggested voice mail also. Discussion Minutes: May 2002 The Board approved the discussion of May 13, 2002 with the following additions: p. 1 Under Green Building Committee replace with: Binding Appearance Review SPAARC and SPAARC Matters Ms. Klevs reported that the memorandum from the Environment Board regarding adding an Environment Board person to the SPAARC would be on the P& D Committee's agenda as a communication. 1 Copies of GEC's proposed environmental additions to the Plan Commission's proposed Binding Appearance Review provisions were distributed. Mrs. Bryer praised the work done by the GBC on their environmental additions. These additional provisions dealt with issues of environmental concern: storm water management, improving water quality by removing contaminants, reduction of urban heat islands, altemative transportation and water efficient landscaping. The Board members present (two of the four GBC members, and three additional members) approved the work done by the GBC Committee. They agreed that if there was time before being required to send them on to the City Council, that GBC consider the possibility of adding more alternative transportation provisions. Copies were to be sent to the Board members not present for additional possible suggestions; these suggestions were to be sent to M. Klevs before May 160. The Board will have to work with the Plan Commission on these environmental additions. Dominick's Site/ Energy Star Jim Plunkert, architect for the Dominick's site development reported that plans are moving ahead and he will meet with the GBC. Mrs. Klevs suggested that a reasonable goal would be for the development to become an Energy Star program. p. 3 Sentence 2 should read:Ms. Bryer would like to have the Environment Board's thinking on the Energy Policy, Green Building Committee Mr. Sciarra reported that on May 28, 2002 he and Ms. Klevs met with Jim Plunket and discussed energy star homes. Mr. Plunket may make housing units In new"'' construction energy star compliant. Testing procedures involved may allow 2% of the units to be tested versus every unit. Mr. Sciarra noted that the detention requirement of the City of Evanston resulted in Mr. Plunket creating an underground cistern for storm water detention. Mr. " Sciarra noted that there are many "green ways" to accomplish the same thing such as green roofs. This idea was a "little radical". The essential problem for the GBC is that they are 4 people and lots of buildings are being developed and built. It took a great deal of time just to set up this one meeting with Mr. Plunket. The goal is to change the thinking at City Hall regarding green building technology. Binding Appearance Review Standards (BARS) Mr. Sciarra explained that binding standards are for what buildings have to took like. This issue is before Evanston City Council and they are dealing with the how you legislate appearance. The GBC thinks other issues are important as part of the process. The GBC with approval of the Board submitted recommendations in 7 different areas for the BARS: Light pollution Stormwater management Improve water quality 2 Reduction of urban heat islands — site Reduction of urban hear islands — building Alternative transportation Water efficient landscaping Ms. Bryer noted that Mr. Sciarra made a great presentation to the Plan Commission. Commission members were interested but hesitant to add to current appearance standards through the building codes. They are trying not to add to the number of regulations builders/developers must comply with. Mr. Sciarra noted that the Plan Commission has a lot to do with land use decisions in Evanston and is an important group that is well versed in zoning, parking, housing, etc. Alleys are a key component in land use planning. The Plan Commission makes decision s and sends them to the City Council who will make the ultimate determination. At the meeting Dennis Marino said that he would look at the Comprehensive General Plan carefully to see if environmental provisions are adhered to. Mr. Marino suggested that SPARC already has an advocate for environmental issues. Mr. Sciarra noted that parts of environmental issues are dispersed in different parts of the code/plan. Ms. McKinley suggested that perhaps Evanston should start and environmental certification for buildings. Buildings that incorporated a specked number of items could be certified. Mr. Sciarra said that generally the LEED (Leadership in Energy and Environmental Design) standards go above the general building codes and provided recognition of a developer's commitment. Mr. Levinson discussed proposing an Evanston environmental impact statement where a developer would have to certify that standards were met. Mr. Sciarra noted that that local strategy is SPARC. Perhaps the Environment Board could develop environmental standards at SPARC. The idea would be to create a guideline as a tool for SPARC. The Board discussed how an issue gets on a Board's agenda versus being introduced as a communication. Mr. Levinson suggested that in order for the Environment Board to get issues on another Board's agenda the Environment Board needs to strategize. Perhaps the Environment Board could develop relationships with members of other boards who could be influential in placing an Rem on the other Board's agenda. Another avenue would be to make a presentation to the Board/Commission. In particular the Board is interested in how to get SPARC to push for green initiatives, especially during the design process. One problem seems to be that the City of Evanston views environmental issues as cost increases for builders. The end goal would be to develop an environmental consciousness on SPARC. The Board considered making a presentation to SPARC on green buildings. 3 The Board noted a basic irony that builders/developers have short-term interests and paybacks in building development. If a company is building a building they are more likely to consider the long-term benefits. GBC: Action Plan Mr. Sciarra presented the GBC action plan, which includes: • A presentation to SPARC for September on sustainable buildings (to be presented to the Env. Board first) • Continue background research into SPARC and see where the influence can be • Build support in the Energy Commission and Plan Commission Ms. Bryer commended the GBC for their work. Ms. Bryer acknowledged thanks especially to Ms. Willett for her input and public meeting attendance. Energy Code The Board discussed the energy code. After extensive review, Mr. Sciarra recommends the IECC (International Energy Conservation Code) 2001 supplement as the code for Evanston to adopt. Already Glenview, Naperville and Rockford have adopted IECC. Mr. Sciarra moved, seconded by Mr. Levinson for Evanston to adopt the IECC code. The Board approved the motion. The Board will make a presentation to the Energy Commission on the code. Mr. Sciarra indicated that he would recommend to the Energy Commission to support the code. Mr. Sciarra talked to Jim Wolinski, Director of Community Development, regarding the IECC. The IECC is written like a general code and provides support. Issues concerning the adoption include would an additional staff person be required and would staff have to receive special training. Energy Policy Ms. Bryer asked the Board to write down what whey want in Evanston's Energy policy from the Environment Board point of view. Ideas included: Reduced energy consumption; conservation Exploration of renewable energy sources Incentives for businessrndividuals to be energy efficient Phase in reduced consumption Clean Energy Fix current equipment (infrastructure degradation) and reduce outages Reduce waste Technology evaluation Education Phase out PCB's The Board reviewed the proposed Energy Policy as developed by the Energy Commission. Mr. Levinson commented that the policy is broad. Mr. Levinson 4 moved to approve the Energy Policy. The motion was seconded by Mr. Sciarra and passed by the Board. The Board discussed a plan versus a policy and noted that a specific plan generally follows a policy. The board nature of the policy should work to benefit a future plan. Mr. Levinson noted that the new franchise proposal has a provision requesting 40% renewable energy sources. Ms. Bryer congratulated Mr. Sciarra and Mr. Levinson for their work on the policy, attendance at the Energy Commission meetings, and subcommittee work. Human Services Committee Ms. Bryer will prepare a report for the Human services Committee meeting on Monday July 151. Ms. Bryer has asked sub -committees to send her a brief report that she can consolidate. The Board approved Ms. Bryer consolidating the subcommittee reports: Ms. Bryer will e-mail the consolidated report to Board members. Urban Forestry Ms. Poole moved to send certificates to the participants who attended the 2 Urban Forestry workshops. The Board seconded and approved the motion. Ms., Poole and Ms. Lutz will work out the general language. A representative of the School District and the Environment Board will sign the certificates. Ms. Poole noted she had received a thank you from the School District. Perhaps an environmental workshop can be developed each year considering different topics such as water, etc. On May 29t' at Oakton School Ms. Poole met with teachers from both Oakton and Haven schools interested in a pilot program in urban forestry. The Ecology Center will be working, on a follow up with the interested teachers in the Fall. :. Ms. Poole will follow up on some potential non -grant funding for programming. Strategic Planning Ms. Bryer noted that it has been 18 months since George Packard from the Institute of Cultural Affairs worked with the Board to develop a strategic plan. Mr. Packard has agreed to come back for the July 11, 2002 Board meeting and work on refining the Environment Board strategies to refocus them into an action plan. Energy Purchase Mr. Levinson discussed information from the gas bill and ComEd bill. He noted that the environmental disclosure indicates that energy sources are broken down in the following ratio: • 29% from coal • 67% from nuclear sources 5 + 2% from unknown sources Mr. Levinson noted that the legislature is working its way down the pie and some big changes in energy are on the horizon. It is incumbent on the Environment Board to start a study to explore in depth energy sources and purchasing so the Environment Board can advise the City of Evanston and its residents wisely. The Environment Board needs to become more knowledgeable. Mr. Levinson proposed the formation of just such a new committee. The motion was seconded by Mr. Sciarra and approved by the Board. The new committee will work with other organizations such as the Center for Neighborhood Technology and Evanston's Energy Future, to determine possibilities for energy purchase. The goal of the committee is to be part of the working sub -committee structure of the Environment Board and be a reservoir of information. Mr. Levinson will work on committee membership. Ms. Bryer will invite Hans Detwiler to give a presentation to the Board on alternative energy. Engineering Building at NU Mr. Supple noted that Rocky Mountain Institute and Amory Lovins are Involved , with the new engineering building at Northwestern. Announcements Ms. Bryer made the following announcements: • Activities of Evanston's Energy Future: Aggregation Bill in the IL Legislature + Downtown Evanston's Public Transportation Report Available from Dennis Marino + Volunteer offer from Northwestem (CASE) a search engine that NU public relations developed where community members and NU students can go to check out volunteer opportunities + Renewable Energy Conference, Rockford IL, July 1'ith Next (Meeting The next meeting of the Environment Board will be Thuraday. Juiv 11. 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted. LINDA LUTZ B Evanston Environment Board Meeting Minutes July 11, 2002 Members Present: Members Absent: Staff Present: Gladys Bryer David Dankert Judy Freeman Mardi Klevs Vicki McKinley Gwen Burton Poole Len Sciarra Diane Willett Tom Carey Irwin Levinson Linda Lutz DRAFT: for review Meeting Minutes: June 2002 Ms. Poole moved, seconded by Ms. McKinley to approve the minutes of the June 2002 Board meeting. The Board approved the minutes of the June 13, 2OD2 Environment Board meeting. Announcements • Ms. Bryer will check with Hans Detwiler to see if he will do a presentation on alternative energy for the Board • Ms. Poole announced that the Urban Forestry trainees, speakers, and facilitators will receive a certificate. Karen Evans and Clyde Partner of District #65 are also included. • The public meeting regarding McCormick Boulevard will be on August 27' at the Evanston Civic Center August Meeting. June 2002 Minutes Ms. McKinley moved, seconded by Ms. Klevs to cancel the scheduled meeting (August 8, 2002) of the Environment Board because the Environment Board will be meeting with the Human Services Committee on August 5, 2002. The Board approved the motion. The next meeting of the Environment Board will be Thursday, September 12, 2002. PLANNING SESSION CONDUCTED BY GEORGE PACKARD George Packard, from the Institute for Cultural Affairs, conducted a planning session with the Board. This was a follow up to the strategic planning session that Mr. Packard conducted with the Board at the board meeting in February 2001. The steps of the process were an assessment of A) Where we are, B) Exercise in focusing, and C) Projection of next steps. As part of the 'Where we are assessment', we listed the Board's accomplishments since February 2001. 1. The Board produced a long list and Mr. Packard was amazed at the number and depth of some of the accomplishments. 2. We developed a rough evaluation of the percent of issues that we had accomplished based on the key titles in our Strategic Vision sheet from February 2001 3. We developed a list of how we affected the specific issues on our Strategic Vision sheet 4. We developed a list of what we learned from our experiences. What we learned from our experiences The Board developed a very specific list of what had been leamed from the many experiences of the Board as individual Board members as well as Board sub- committees as they addressed issues in the last 18 months. The following list represents some of the lessons learned from the Board's collective experiences: 1. It is necessary to coordinate between city (employee) groups; the "rightAeft hand awareness." 2. Our own board internal communication requires time to do and priorities. 3. Do not do a canoe trip on the NS Channel after a heavy rain 4. It is difficult to change entrenched ways of thinking in the bureaucracy 5. The budget crisis perspective drives decisions and the elections 6. We need to slow down the time frame expectations 7. We have to make the effort to keep contact & relations going with NU; frequent follow-ups 8. It is important to get city staff buy -in to what we are doing. 9. The environment means different things to different people which influences involvement 10. Change is still slow. 11. We know about sustainable design — Green ecologically sustainable building construction 12. We are more successful with the politicians and city staff if we are more specific (materials and statistics) rather than trying to dictate policy we might work on them as partners (one to one). We need to have concrete data and info and clear steps on what we want to have done. 13. If we want to get through to staff we have to organize it, i.e., specific, comparison to other suburbs, clarified economic advantages, cost benefit analysis, and other advantages. The significance of all of this activity and learning The Board listed the following as "significant" accomplishments: • Putting the environment board on the map. We are now known as "troublemakers." • We are having slow steady progress, and have done lots of research. • We have brought issues to the front bumer and heated them up. • We have collaborated with other groups to help raise issues. Focus, Priority and Next Steps A way of looking at the priority question was to select a main focus, while having the Board also continue ongoing projects and, at the same time, be responsive to new/important issues as they arise. Considering what we had leamed, we selected as our main focus for the next 6 to 12 months the goal of having Evanston enact an energy conservation code. Time did not allow us to continue the analysis and planning steps needed to accomplish our main focus goal. Next Meeting The next meeting of the Environment Board will be Thursday. Seotember 12. 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, GLADYS BRYER, LINDA LUTZ 3 DRAFT. for review Evanston Environment Board Meeting Minutes September 12, 2002 Members Present: Gladys Bryer Wendy Crespo David Dankert Mardi Klevs Irwin Levinson Vicki McKinley Len Sciarra Members Absent Tom Carey Judy Freeman Gwen Burton Poole Diane Willett Staff Present: Ellen Fierer, Ecology Center staff Others Present: Theo Gantos, Energy Commission Ruth Hays, ETHS Sally Blatz, ETHS The Board welcomed new member Wendy Crespo. Ms. Crespo is involved in environment law and is interested in serving on the Environment Board because of her environmental interests and concerns. Report on Meetina with Human Services Committee The Board was in general agreement that the Human Services Committee was receptive, interested, and concerned about the goals and objectives of Board. The Board agreed that a dialogue with the Committee is an excellent communication tool. Individual contacts with aldermen are also important. However, before contacting an alderman, There should be communication with the Board to avoid duplication and overload. All agreed that the Q Building tour was a big help in perception and introduced a new way of thinking about green buildings and the Board's vision for the future. Northwestern taaoon Ms. Klevs recused herself from this discussion and left the room. Ms. McKinley reported that she had e-mailed most of the information to the Board regarding the iEPA Public Notice regarding the discharge permit for Northwestern. The public comment period ran from July 26`h to August 26th. The Board began to hear about the project on about August 20th• e"n thought we had earlier requested that the IEPA keep us informed on the matter. The discharge permit addresses water that goes from the lagoon into Lake Michigan and is up for renewal every 5 years. The IEPA sent the paperwork information to Ms. McKinley and it appeared that the permit information did not state that the lagoon was going to be smaller. Our response to the IEPA raised the possibility that a change in water quality may occur if the lagoon becomes smaller. Our submission asked for a continuing series of tests for more information, and requested a public hearing after more facts were obtained. Ms. McKinley also sent a letter to the IEPA regarding her rude treatment from the department official (at the IEPA) with whom she spoke with concerning this matter. Copies of our letters were sent to the Mayor, the Aldermen and to Mr. Gaynor. Mr. Levinson discussed his experience with cooling systems at the Sears Tower. and noted that these is more concern than just the temperature of the water. Chlorine would evaporate at the lagoon. Ms. Gantos was also concerned about other chemical in the water. Ms. McKinley indicated that more testing issue, when she had contacted NU in February regarding testing results, her contact was not particularly interested. Mr. Sciarra noted that the goal of a public hearing would be to assure that the project was in compliance. The Board commended Ms. McKinley for her expert work on this project. The Board approved of Ms. McKinley's actions and positions as she represented the Board in this matter. When the discussion concluded Ms. Klevs returned to the meeting. Proposed Marina The EPA has guidelines for marinas. There Is a suggestion to propose building a marina in Evanston at South Boulevard. Ms. Kievs reviewed Doug Gaynors rough idea for the facility including the steps needed as well as support from Representative Jan Schakowsky. The marina would provide needed income for the City. Ms. McKinley suggested, seconded by Mr. Levinson to write a fetter to Doug Gaynor regarding the EPA guidelines for marinas. The Board approved the motion. Oil Drillina in the Arctic Ms. Blatz noted that there will be a presentation at NU. She will contact the Board with more information. There will be an October 20'h walk. Public Transvortation Committee Ms. Bryer reviewed activities that will be held in Evanston highlighting Ride Evanston the week of September 23 — 27, 2002. Volunteers are needed to be at tables at three CTA stations. Ms. Klevs agreed to send a notice about Ride Evanston Week to her list of environmental organizations and their staff who reside in Evanston. Fq Ms. Bryer moved, seconded by Ms. Levinson that Ms. Bryer represent the Environment Board on a Transportation Committee operating in Evanston that is becoming affiliated with a new committee regarding transportation at the Evanston Chamber of commerce. The Chamber committee was the one spearheading Ride Evanston Week. The Board approved the motion. Public EducationlTree Pests in response to a request by Alderman Rainey at the Human Services meeting, Ms. Poole (who was not present) had requested that the Board empower her to explore working with community groups in the area of public education regarding Dutch Elm and other tree diseases and pests. The Board voted approval to such a motion. Green Building Committee Mr. Sciarra reviewed his recent discussion with Jim Wolinski. A lot of residential construction is occurring. The Board agrees that a representative of the Environment Board should sit on advisory committees. The Board has already written a letter requesting a position on SPAARC. The Board agreed to continue to press this strategy. Alderman Newman had offered to assist the Board to get the matter before the P&D Committee, and that will be pursued. The Board would like to pursue a seat on the Plan Commission, as was suggested by a member of the Human Services Committee. Ms. Bryer will raise this issue at the upcoming meeting of the 3 Chairmen Committee, The GBC suggested planning a green bungalow or building tour, especially since there was such a request by Alderman Rainey who missed our first series of tours. The GBC does not have enough members to adequately do their committee work. They will attempt to recruit more people who are not members of the Environment Board to help. For example, the GBC would like to investigate the building/energy codes and experiences of other communities. Ms. Klevs moved, seconded by Ms. McKinley, to approve the recommendations listed in the GBC report. The Board approved this motion. Another motion was made and seconded to commit the Board to working for the next year on the major project of having Evanston adopt either the IECC or the 2003 BOCA Energy Conservation Code. The Board voted approval of the motion. An announcement was made concerning a forum on green buildings that will be held in Northbrook on the evening of September 19, 2002. Eno v Policy Mr. Levinson and Mr. Sciarra will attend the A&PW meeting on Sept 23"� where the Energy Policy, jointly produced with the Energy Commission will be 3 �i. discussed. Mr. Levinson would like to work on the model generated by the Citv of Chicano. Evanston's Energy Future Mr. Gantos noted that Debbie Hillman is working toward municipal aggregation issue. She is also working to incorporate a new wind generator at the Ecology Center. Mr. Gantos may have a connection to a source that may provide a better wind generator than what the committee is currently looking at. The Board supported and approved Mr. Gantos's inquiry. Chicano River/Use AtbdrLability Analvsis Ms. Klevs briefly mentioned initiatives concerning the quality and uses of the Chicago River by the lake Michigan Federation and the Friends of Chicago River. She will contact Ms. McKinley (who had left the meeting shortly before this discussion) about this matter and would like the Board would like to further discuss it at a future meeting. Next Meeting The next meeting of the Environment Board will be Thwaday. October 10. 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ EVANSTON ENVIRONMENT BOARD SEPTEMBER 12T", 2002 i 1 4 DRAFT: for review Evanston Environment Board Meeting Minutes October 10, 2002 Members Present. Gladys Bryer Wendy Crespo David Dankert Judy Freeman Mardi Klevs Irwin Levinson Vicki McKinley Len Sciana Derek Supple Members Absent Tom Carey Gwen Burton Poole Diane Willett Staff Present: Linda Lutz, Ecology Center staff Others Present Theo Gantos, Energy Commission Erin Jordan Mark White The Board welcomed new member Derek Supple. Mr. Supple has regularly attended Board meetings for the last year and actively involved in Board issues. Mr. Supple is co-chairman of SEED, the student environmental organization at Northwestern. Board minutes. July 2002. September 2002 The Board approved the minutes of the July 2002 meeting. The minutes of the September 2002 meeting were approved with conections provided by Ms. Kievs. Ene- v Policy Mr. Levinson, Mr. Sciarra, and Mr. Gantos reported to the Board on the Energy Commission's discussion of the proposed energy policy. A general reaction was the policy was not specific enough to commit to. Environment Board members noted that this a policy not a plan; a vision statement, not detailed objectives to be met. They energy policy should reflect a set of goals and set the stage for a future energy plan. Mr. Sclana is reviewing the seven goints in the proposed policy and will present the explanations at the October 14 meeting of the A R PW Committee. Board members noted that some advance work would be necessary to win policy approval. The Energy Commission met and took action. Now Mr. Sciarra and the Energy Commission will present the thinking behind the policy. Mr. Sciarra will e-mail his explanations of the policy points. The Board noted that public hearing s could be held to get citizen approval and input Three Chairs MeetingL(September 13, 2003) W. Bryer communicated to the Joint Committee that the Board's goal is to irmbbAe environmental thinking and energy conservation into public policy. It Is important to find allies in the Council and staff as well as to mobilize public opinion. Four major action items discussed were: 1. Energy Conservation Forum 2. Energy Conservation Code 3. Seats on Code revision advisory groups set up by the Building Department 4. Comprehensive General Plan input; coming up for amendments in 2003 (Richard Cook invited the Energy Commission and Environment Board to rewrite the energy and environment sections of the Comprehensive General Plan) Comprehensve General Plan Corunittse Mr. Dankert, Ms. Freeman, Mr. Levinson, and Ms. Bryer will form a committee to review the environment sections of the current Comprehensive General Plan, Dennis Marino has indicated to the board that the Plan is reviewed yearly. Green Buiidinp Codes Ms. Klevs highlighted the committee's work in the following areas: Building Codes: Getting the Building Division to have volunteer citizens on advisory committees. Board could lend expertise to committees. The process for changing the code will begin in late spring 2003. Ms. Klevs noted some grant money may be available. Facilities Management The Building Division is frustrated with micro management. Builders will go above the division especially if construction decisions are viewed as constraints. The Board would like to be notified during the planning process and early construction phases to have an impact Bungalow Tour: A tour of green bungalow design was set up on short notice and cancelled. Another energy tour will be planned and an Evanston location looked into. SPAARC: The Committee is working with the Planning and Development Committee to have an Environment Board person be on SPAARC. The goal is to 2 have a person who can attend the SPAARC meeting and provide input. Ideally the end result would be an energy conservation code. Ms. Klevs noted that the GBC is actively recruiting expert help, as the committee workload is quite involved. NU Lagoon Ms. Klevs recused herself and left the room prior to the start of discussion. The Board has advocated for a public hearing to be held on the permit renewal for the NU lagoon. There has been a lot of media attention including articles in the . Chicago Tribune and an editorial in the Evanston Review. Ms. McKinley has not heard anything from NU regarding the hearing. Individuals and groups can testify, written comments are also accepted. NU construction plans are on hold until after the public hearing. One issue is that water could be discharged without testing. Part of the Board's proposed testimony could include more water tests in the summer, full disclosure, and disclosure of test information be available to the public. The public hearing is on the discharge permit, not NU building construction. Any future change in size of the lagoon due to the anticipated construction may be an issue because it could change the temperature and quality of the water discharged. Mr. Levinson moved, seconded by Mr. Sciarra, that Ms. McKinley speak for the Environment Board at the public hearing. Our testimony is to stress that his 5- year permit is based on the current size of the lagoon and that there will have to be a new discharge permit process if the size of the lagoon is changed within the 5 years. The Board approved the motion; Ms. Freeman abstained. Ms. Klevs returned to the meeting. Ride Evanston Week Mr. Levinson, Mr. Supple, and Ms. Bryer participated in Ride Evanston Week, which was sponsored by EvMark and the Chamber of Commerce. Free passes were given out (500). 6,000 flyers were distributed with the goal that those parking in town for work would be enticed to use public transportation. The Cost of the passes was paid by local businesses. Eno r v issues Mr. Sclarra, Mr. Levinson, and Mr. Gantos discussed the wind turbine project. Mr. Gantos noted that ComEd would be willing to donate a wind turbine ($150,000) to Evanston. Part of the franchise negotiations highlight conservation. Evanston Energy's Future (EEF) is interested. The wind turbine is a utility scale 1991 turbine. The 180 volt, 3 phase turbine could be connected right to the power grid. Approximately 50 --100 homes could be provided with electricity. 3 Several issues to consider are: • If Evanston wants this wind generator • The generator is a large machine to operate and maintain • How will the costs for transportation and maintenance be raised. • Where would the generator be sited. (ETHS, Levy Center, Ecology Center, Water treatment area) • Myths and issues to address: lake, birds, noise Obviously renewable energy usage should be encouraged. A public hearing could be held specifically for the wind generator. Ms. Freeman moved, seconded by Ms. McKinley that the EEF schedule a forum that focusses on the wind generator. The Board approved the motion: Mr. Levinson abstained. EEF is planning an upcoming forum; the Environment Board has agreed to sponsor the forum. Ms. Klevs noted that several technical experts In alternative energy live in Evanston, including Judy Freitag, a former Environment Board member. Communications To Environment Board Members 1.) The Board discussed the distribution of information to all Board members. If members have items that they think would be of interest to everyone, send the information to Ms. Lutz. We will set up a table at each meeting and each Board member can sign up for the articles they would like. Ms. Lutz will send out the information packet after each meeting. 2.) Ms. Bryer noted that agendas are long. If there is factual information committees would like to have all Board members receive, the document can be sent through e-mail or sent to Ms. Lutz who can include it in the agenda packet which is mailed the Friday before each Board meeting. To City Council Information, a -mails or letters, sent to City Council members coming from the Environment Board must specify a Board contact. Send such communications to the chairman, Ms. Lutz or the appropriate sub -committee chairman for distribution when the communication is sent as the Environment Board. Chlcamo River/Task Force Ms. McKinley discussed the attainability analysis of the Chicago River. She noted that Richard Lanyon of the MWRD said that they were beginning the process of evaluating the Chicago River. Most of the River is classified as non - contact water. Some parts of the River have been cleaned up and it seems appropriate that the status of the River be re-evaluated. Standards are base on designate use. Flow is a problem for the North Shore Channel making it hard to, classify; the canal in Evanston is currently classified as 'safe' for contact. 4 The RFP is done and the task force charged with the re-evaluation has met. The task force has citizen representation. Mr. Sciarra moved, seconded by Mr. Levinson that the Environment Board should be represented on the task force. The Board approved the motion. The Committee's role is advisory. West Nile Virus The Board discussed the West Nile virus. Currently the number of mosquitoes is down, the peak having already occurred. Generally flowing water is not a problem as mosquito larvae prefer non-moving water. With the virus in the area, people and animals that have been bitten by the virus carrying mosquito generally begin to develop some immunity (unless they have a weakened immune system). 75% of the trapped mosquitoes have the virus and approximately 80% of the mosquitoes investigated are immune to the adult insecticide. Most often birds are the animal that is affected most and sustain the virus. Specific questions on the West Nile Virus can be directed to Ms. MdGnley. Recvclinq Ms. Crespo discussed her observations of garbage truck that loaded both garbage and recyclables. Generally with City of Evanston service, trash and recyclables shouldn't be on the same truck. Ms. Crespo will check with Streets and Sanitation in Evanston as well as speak with Groot. Another issues raised was the limited number of recyclables that Groot will take in Evanston (1 and 3) while Skokie takes more (1 — 7). The Board is interested in increasing participation in recycling. Generally the driving force for recycling is compensation in one form or another. When the price of garbage pick-up increases, it's an incentive to recycle. Ms. Freeman noted that recycling programs have declined in participation numbers and presents a serious problem. Recycling programs do have a significant cost. Action Plan -- Energv Conservation Code 2003 The Board discussed changes in building codes. The committee has given themselves 1 year to change the building code in Evanston to include the International Energy Conservation Code (IECC 2000). The BOCA code, is broken down into specific areas of the country. There used to be 3 different groups, now the code is uniform. The code is updated every three years. There may be a 2003 version coming out. The Committee would like to work with Jim Wolinski to include the 20031ECC Into the local code and have this approved by City Council. This would be a major project. A r Y^ Ms. Bryer had file Board speculate on the question; if the City of Evanston passed the IECC 2003 how would they feel? Reactions were: • Good • New code to builders • New set of builders • Could be better, more stringent (should have gone for more) • Building would be more costly • Time to celebrate • Lots of media, publicity • The Environment Board would be considered competent, accomplished group WHAT DO WE HAVE TO DO TO ACHIEVE THIS: Information gathering and dissemination Publicity Strive to get buy4n Get people excited that this will be the LAW ' 'r Lobby alderman Make connections with decision -makers, like-minded groups Neutralize the opposition, understand the opposition Knowledge of objections Plan more tours Wine and dine local media Hold a forum Media tours Public tours Define the groups for strategizing: Public, developers , and media Tours for public classes through the Ecology Center In order to begin working on this 1 year building code approval committees of responsible people need to be set up. Board members with suggestions should forward them to the GBC. This is a Board project; the GBC is not large enough to do all the required work. The Board agreed that the first step should be the development of fad sheets for the public, media, developers, City officials, and aldenrren. Several very positive developments are the adoption of codes by Naperville, Rockford, and Glenview; the City of Chicago already has a code. Next Meeting The next meeting of the Environment Board will be Thursday. November 14, 2002 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. 8 Evanston Environmental Association Board Meeting Wednesday, November 6, 2002 Board Members Present: Board Members Absent: Others Present: Staff Members Present: Jean Esch Irene Gregory Gordon Guth Charles Smith Marti Bjornson H. Zane Robbins Emerson Nagel DRAFT- not approved Linda Lutz, Ecology Center Director September, 2002 Minutes The Board approved the September 2002 meeting minutes. Update on Construction Progress Rehab construction continues to come to the site and redo areas where the job was not done property in the first place. Project management from the City of Evanston is working on measures to completely finish the project. Funding Update The Ecology Center staff is preparing a draft of a funding packet for the Board to review for the November meeting. Mailings and solicitations are targeted for end of year giving. Duck Race Plans for the Duck Race are being completed. ETHS adventure education students will again provide paddle power to move the ducks through the lagoon. Contest winners will be invited to read their entries at the event. Alderman and officials have been invited. Ms. Gregory has solicited a number of prizes including a wheelbarrow, coffee, art objects, gift certificates, etc. Website The Board approved Duckfeet Designs proposal of a developed website for $2,000. Ms. Nagel will forward a contract for the Board to review and sign. Terms are payable at a later date. After initial development fees will be billed hourly per month. Construction Line of Credit The construction line of credit, currently $137.000 is due November 1, 2003. The Board approved Ms. Lutz to negotiate an extension of 1 year to the line of credit. The EEA will liquidate the joint City of Evanston/EEA joint account, currently valued at $18,000 and pay that towards the line of credit. Tax Return Ms. Lutz will ensure that the tax forms have been filed and the review completed. Copies will be available for the November Board meeting. Bookstore for New Facility The Board discussed a number of ideas generated by Mr. Robbins concerning the facility name, marketing, and bookstore all very favorably. Decisions on the bookstore will be deferred until completion of the building is assured. Next Meeting The next meeting of the EEA will be Wednesday, November 6, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz Ecology Center Director DRAFT: for review Evanston Environment Board Meeting Minutes December 11, 2002 Members Present: Gladys Bryer Wendy Crespo David Dankert Judy Freeman Mardi Klevs Irwin Levinson Gwen Burton Poole Derek Supple Members Absent: Tom Carey Vicki McKinley Len Sciarra Diane Willett Staff Present: Linda Lutz, Ecology Center staff Others Present: Theo Gantos, Energy Commission Chris Filbrick, Green Building Committee Harvey Schrod Board minutes November 2002 The Board approved the minutes of the November 2002 meeting with the following change: p. 3 under GBC change from UESPA to Energy Star certification Green Buitdina Committee SPAARC Ms. Klevs stated that a letter was sent to Alderman Kent in February 2002 asking for consideration of 2 issues: an Environment Board designee or representative as a member of SPAARC and a time for environmental consideration at SPAARC meetings. Ms. Bryer and Ms. Willett spoke at the P& D meeting. Alderman Wynne is chairman beginning in January. Alderman Wynne does not support the measure unless the mayor appoints the position. The Board discussed whether they could actually field a representative to SPAARC given the meeting schedule of weekly Wednesday afternoon meetings: The Board may consider providing a list of environmental advocates to the willing to make at the time. The re -written policy was approved by the Energy Commission but did not address the issues as requested by A&PW. After discussion Mr. Levinson moved, seconded by Mr. Supple not to approve the re -written energy policy. The Board approved the motion. The Board strongly stated that the policy needs to incorporate ABPW's concerns. The ABPW Committee would like to have a meeting to discuss goats and objectives of an energy policy. The Committee indicated they would like to have a working discussion with the Board. The joint committee (Mr. Sciarra and Ms. Haas) will work with the Energy Commission to set a time to put energy policy on the A&PW agenda. If the current policy is rejected the 1995 policy remains in effect. The 1995 policy was a joint policy drafted by the Energy Commission and Environment Board. At this point the discussion generated a motion by Ms. Freeman, seconded by Ms. Klevs to defer vote on the energy policy until the Energy Commission and the Environment Board jointly approach the ABPW Committee to have a structured dialogue on energy policy and policy goals. The Board approved the motion. Mr. Levinson will be taking steps to communicate this decision to the Energy Commission. Real time pricing Ms. Bryer distributed information and applications on real time pricing plans available to individuals. Election of Board Chairman Ms. Bryer asked for nominations for Environment Board Chairman. Ms. Freeman moved, seconded by Ms. Bryer to nominate Ms. Klevs for the Chairman position for 2003. No further nominations were presented. Nominations were closed and Ms. Klevs was elected unanimously. The Board thanked Ms. Bryer for her two outstanding years of service as Chairman. Some discussion arose regarding the position of a vice-chairman. Ms. Bryer and Ms. Klevs will discuss this as a transition item. Recyclino Ms. Crespo referred to an article in the recent Highlights, which focused on items that can be recycled. The article did not address all the items GROOT says it recycles so Ms. Crespo will continue to investigate. NU Lagoon Ms. Klevs recused herself and left the room at 9: l0 PM prior to the start of dismssion. The Board discussed Ms. McKinley's letter to the IEPA with additional comments and observations regarding the public hearing on NU's discharge permit. M i 6, Evanston Environmental Association Board Meeting Wednesday, November fi, 2002 Board Members Present: Board Members Absent: Others Present: Staff Members Present: Jean Esch Irene Gregory Gordon Guth Charles Smith Marti Bjornson H. Zane Robbins Emerson Nagel DRAFT- not approved Linda Lutz, Ecology Center Director September, 2002 Minutes The Board approved the September 2002 meeting minutes. Update on Construction Progress Rehab construction con#inues to come to the site and redo areas where the job was not done properly in the first place. Project management from the City of Evanston is working on measures to completely finish the project. Funding Update The Ecology Center staff is preparing a draft of a funding packet for the Board to review for the November meeting. Mailings and solicitations are targeted for end of year giving. Duck Race Plans for the Duck Race are being completed. ETHS adventure education students will again provide paddle power to move the ducks through the lagoon. Contest winners will be invited to read their entries at the event. Alderman and officials have been invited. Ms. Gregory has solicited a number of prizes including a wheelbarrow, coffee, art objects, gift certificates, etc. Website The Board approved Duckfeet Designs proposal of a developed websde for $2,000. Ms. Nagel will forward a contract for the Board to review and sign. Terms are payable at a later date. After initial development fees will be billed hourly per month. Construction Line of Credit The construction line of credit, currently $137,000 is due November 1, 2003. The Board approved Ms. Lutz to negotiate an extension of 1 year to the line of credit. The EEA will liquidate the joint City of EvanstonfEEA joint account, currently valued at $18,0O0 and pay that towards the line of credit. Tax Retum Ms. Lutz will ensure that the tax forms have been bled and the review completed. Copies will be available for the November Board meeting. Bookstore for New Facility The Board discussed a number of ideas generated by Mr. Robbins concerning the facility name, marketing, and bookstore all very favorably. Decisions on the bookstore will be deferred until completion of the building is assured. Next Mm ing The next meeting of the EEA will be Wednesday, November 6, 2002 at 7:00 PM at the Evanston Ecology Center 2024 McCormick Boulevard. Respectfully submitted, Linda Lutz Ecology Center Director DRAFT.- for review Evanston Environment Board Meeting Minutes December 11, 2002 Members Present: Gladys Bryer Wendy Crespo David Dankert Judy Freeman Mardi Klevs Irwin Levinson Gwen Burton Poole Derek Supple Members Absent: Tom Carey Vicki McKinley Len Sciarra Diane Willett Staff Present: Linda Lutz, Ecology Center staff Others Present: Theo Gantos, Energy Commission Chris Filbrick, Green Building Committee Harvey Schrod Board minutes November 2002 The Board approved the minutes of the November 2002 meeting with the following change: p. 3 sunder GBC change from UESPA to Energy Star certification Green Building Committee SPAARC Ms. Klevs stated that a letter was sent to Alderman Kent in February 2002 asking for consideration of 2 issues: an Environment Board designee or representative as a member of SPAARC and a time for environmental consideration at SPAARC meetings. Ms. Bryer and Ms. Willett spoke at the P& D meeting. Alderman Wynne is chairman beginning in January. Alderman Wynne does not support the measure unless the mayor appoints the position. The Board discussed whether they could actually field a representative to SPAARC given the meeting schedule of weekly Wednesday afternoon meetings. The Board may consider providing a list of environmental advocates to the • ` : mayor. P& D is ready to put the issue on the agenda.. Ms. Crespo indicated that she might be interested in the SPAARC position. P&D may also reference that environmental issues are included as part of SPAARC. Both Ms. Willett and Ms. Bryer have been working with Aldermen Bernstein and Wynne respectively to get the request on the P & D agenda. Ms. Bryer offered to continue to work with Ms. Willett on this effort, aiming for a discussion with P&D for February or January. For December, January and February Ms. Bryer has pertaining documents for P&D. Ms. Freeman, Mr. Supple, Ms. Crespo, Mr. Levinson, and Ms. Bryer may rotate. Interaction with City of Evanston The GBC has discussed two areas that involve the City of Evanston: previous building tours of energy efficient facilities and the proposed renovationfrelocation of City hall. New tours could include the Chicago Tech Center. The Committee felt attendance would be best for tours that were 20 — 30 minutes away from , ; , . ; Evanston. The Environment Board would like to be involved in the discussions " regarding a new civic center. ETHS The GBC is working with ETHS on a feasibility study for the ComEd wind generator. Two other municipalities are interested in the wind generator. Sustainable Evanston Forum The Committee and Board have been supportive of the initiative by Evanston's Energy Future to (EEF) sponsor 2 forums on energy and transportation. Mr. Supple said NU Facilities Management would co-sponsor. They suggested other sponsors such as the Evanston Review and Evanston Republican Party (the Democratic Party is already on board). Steve Perkins of EEF asked that the Energy Commission and the Environment Board write a joint letter to the mayor, alderman, and city staff highlighting the forum and inviting participation. Ms. Crespo moved, seconded by Mr. Levinson to have Ms. Bryer write the joint letter and send it out. The Board approved the . motion adding that the letters could also have the forum flyer added. Enerav Policy The Board discussed the franchise indicating that now is the time to add other things like green power sources and new/more efficient equipment that can operate reliably at high capacity. Additionally it is important that the energy policy have a conservation focus. Mr. Sciarra and Arlene Haas worked out a policy similar to the 1995 policy, which was forwarded to the Energy Commission. A&PW rejected the policy thinking that the will vs. shall language indicated a greater commitment than they were 2 willing to make at the time. The re -written policy was approved by the Energy Commission but did not address the issues as requested by A&PW. After discussion Mr. Levinson moved, seconded by Mr. Supple not to approve the re -written energy policy. The Board approved the motion. The Board strongly stated that the policy needs to incorporate A&PW's concerns. The A&PW Committee would like to have a meeting to discuss goals and objectives of an energy policy. The Committee indicated they would like to have a working discussion with the Board. The joint committee (Mr. Sciar a and Ms. Haas) will work with the Energy Commission to set a time to put energy policy on the A&PW agenda. If the current policy is rejected the 1995 policy remains in effect. The 1995 policy was a joint policy drafted by the Energy Commission and Environment Board. At this point the discussion generated a motion by Ms. Freeman, seconded by Ms. Klevs to defer vote on the energy policy until the Energy Commission and the Environment Board jointly approach the A&PW Committee to have a structured dialogue on energy policy and policy goals. The Board approved the motion. Mr. Levinson will be taking steps to communicate this decision to the Energy Commission. Real time pricing Ms. Bryer distributed information and applications on real time pricing plans available to individuals. Election of Board Chairman Ms. Bryer asked for nominations for Environment Board Chairman. Ms. Freeman moved, seconded by Ms. Bryer to nominate Ms. Klevs for the Chairman positron for 2003. No further nominations were presented. Nominations were closed and Ms. Klevs was elected unanimously. The Board thanked Ms. Bryer for her two outstanding years of service as Chairman. Some discussion arose regarding the position of a vice-chairman. Ms. Bryer and Ms. Klevs will discuss this as a transition item. Recycling Ms. Crespo referred to an article in the recent Highlights, which focused on items that can be recycled. The article did not address all the items GROOT says it recycles so Ms. Crespo will continue to investigate. NU Lanoon Ms. Klevs recused herseH and left the room at 9: l0 PM prior to the start of discussion. The Board discussed Ms. McKinley's letter to the IEPA with additional comments and observations regarding the public hearing on NU's discharge permit. 3 f Additional comments will be received until January 2, 2003. Ms. McKinley suggested that the Board comment on the process of the discharge permit and on the possibility of new construction so that the IEPA could coordinate permitting. Basically the idea is to reconsider the approved discharge permit if the lagoon area is altered by construction. The letter would ask consideration of the point that substantial change may void the approved permit. Ms. Freeman will send a copy of the Board's letters to Representative Julie Hamos. Ms rdevs retumed to the meeting at 9:15 PM. Representation on Franchise Neaotiations The Board discussed representation on the Franchise Negotiating Committee. Ms. Bryer noted that it is uncertain at this time who makes the appointments. Ms. Freeman moved, seconded by Mr. Dankert, that Ms. Lutz send Doug Gaynor and Mayor Morton the draft letter circulated at this meeting requesting an Environment Board position on the Franchise Negotiating Team. TreePest/Disease Education Matters Ms. Poole reported that she had called Alderman Rainey regarding tree issues. Now that Alderman Rainey has resigned from the Human Services Committee Ms. Poole asked the Board if she should continue to work on Alderman Rainey's request for pest education workshops. The Parks/Forestry Department is putting forth the issues on Dutch Elm Disease. The Board agreed that Ms. Poole should continue. Ms. Poole will begin a dialogue with the TREE people as well as talk with Paul D'Agostino and Alderman Rainey. Plan Commission Ms. Bryer noted that the Board should plan time to make a presentation to the Plan Commission regarding SPAARC and the IEC 2003 code. Ms. McKinley will attend Plan Commission meetings when she can. Environmental Gathering Due to the success of last year's environmental party, the 2003 environmental gathering will be February I Sh. Ms. Freeman is in charge. Next Meeting The next meeting of the Environment Board will be Thursday. January 9.2003 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 4 Evanston Environment Board Meeting Minutes January 9, 2003 Members Present: Gladys Bryer David Dankert Mardi Klevs Irwin Levinson Gwen Burton Poole Derek Supple Members Absent: Tom Carey Wendy Crespo Judy Freeman Vicki McKinley Len Sciarra Diane Willett DRAFT: for review A Quorum was not present Staff Present: Linda Lutz, Ecology Center staff Others Present: Leslie Schwartzman Mame Glaser A quorum was not present. The January 2003 minutes represent a discussion of the Board members present. Board minutes December 2002 The minutes of the December 2002 meeting were held for the February meeting. The Board Introduced themselves to Ms. Glaser and Ms. Schartzman. Water Meter Data transmission Ms. Schartzman discussed with the Board her reservation to the radio transmitter, which the City Water Department has installed to take meter readings. The transmitter uses cellular technology to transmit data efficiently. Ms. Schartzman had proposed that she call in her meter reading and pay for a person to come out once a year to verify the readings. The Water Department was not responsive. Ms. Klevs noted that the Water Department told her Ms. Schartzman is the only citizen so far to make this request to the Water Department. The Water Department indicated that this system finds leaks Immediately. Nieor is also phasing in a radio transmitter meter system. Ms. Schartzman Indicated she came to the Environment Board to see if the Board held a similar viewpoint. The Board discussed low energy radiation devices induding telephones. The Board discussed reasonable accommodation in this instance. Ms. Glaser added that her organization is aware of these meters which fall into 2 types; those that transmit twice a day for a few seconds and those that transmit constantly which would be more of a problem. The City's transmit twice a day. The Board thanked Ms. Schartzman for relaying her concern to the Board. Placement of Cellular Antennae on the Arboretum Wind Generator Ms. Glaser presented a list of reasons not to have cellular antennae on any proposed wind generator due to chronic low level exposure to pulsed radiation. The Board discussed the issue and will continue to monitor information on radiation. The Hoard also suggested that she attend the upcoming meeting on the wind generator to voice her concerns. Evanston's Enerav Futures Energy Forum Ms. Bryer noted that the Board had intended to hold a forum to support its goal of having an energy conservation code (the IECC) enacted in Evanston, and that the forum in January being run by Evanston's Energy Future meets that need because of its break out session entitled, "Energy Conservation in Evanston's Building Code." Len Sciarra will be involved in presenting and Ms. Bryer will be facilitating that break out session. She informed us that a bill (SB 1797) was entered last year in the Illinois legislature to enact a state energy conservation code based on the International Energy Conservation Code (IECC), the same code that we are attempting to have Evanston enact in its building code. Evanston Representative, J. Hamos, is a major supporter of this bill. This bill would apply to all new construction, not just to schools, in Illinois. The Board noted that if this statewide bill were passed, then we would have achieved our goal of having the IECC enacted in Evanston, and that there would be energy conservation throughout Illinois. The two goals of the energy conservation code break out session are to: 1.) Develop an ongoing committee of Evanston's Energy Future to worts on supporting our efforts to enact the IECC in Evanston in 2003, and 2.) To develop an action plan and support for the enactment of SB 1797. There was agreement With these goals. Ms. Bryer will invite someone from Rep. Hamos's office to take part in the break out session as well as invite Max Rubin and Jim Wolinski. 2 Energy Policy Mr. Levinson will contact Mr. Leppke and take initiatives to set up a meeting with the A & PW Committee to discuss concerns about the energy policy. Franchise A letter from the Board to Mayor Morton will be sent highlighting the Board's request to have representation on the Franchise Negotiating Team. Green Building Code Committee Ms. Klevs suggested that the Green Building Committee select a new chairperson. The next meeting of the Green Building Committee was set to be February 3`d at 7:30 PM at Ms. Bryer's. Environment Social The Board discussed the annual environmental social. Ms. Lutz will contact Ms. Freeman regarding the date. It will be February 13th unless it is postponed to a later date. Absent Member Policy The Board discussed whether there should be a policy regarding member absences. Board Packets Information going into the Board packet will include the meetings minutes, agenda, and correspondence. Other materials for the packet need to be approved by Ms. Klevs. There will be a table at the meeting that has articles, etc. that may be of interest to individual Board members. Ms. Lutz will copy requests for specific articles at the meetings. TreePest/Disease Education Matters No report. Lagoon Public Meeting follow-up Ms. Klevs recused herself from discussion. Ms. McKinley was not there, and comments were given by Ms. Bryer. One concern Ms. McKinley had was: What officials or organizations should receive a copy of her additional comments to [EPA? The Board decided that they should be sent to the U.S.E.P. A. Director, Water Division, Illinois Pollution Control Board, State Rep. J. Hams and State Sen. J. Schoenberg. Ms. Bryer said that she would convey that information to Ms. McKinley. Ms. McKinley drafted a letter regarding the IEPA's process of self -reporting agencies. Permit review needs to look at the permit and see if it makes sense. Major changes that may affect the basis aspects of the permit should be reported. The letter discussed the permit review policy and the problem of no public notification when changes in the parameters that affect the permit occur. Ms. Klevs retumed to discussion. 3 Viaducts Mr. Levinson noted that the condition of the City's viaducts is deplorable. Visual screens such as light poles that could accommodate hanging baskets would be helpful. The project could be part of neighbodiood beautification and perhaps taken on by Keep Evanston Beautiful, Evmark. or the Garden Council. Next Meeting The next meeting of the Environment Board will be Thursday. February 13. 2003 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 4 EVANSTON ENVIRONMENT BOARD EVANSTON ENVIRONMENT BOARD February 13, 2003 AGENDA I Approval of December 11, 2002 Minutes II Two Gnat Years (Gladys) 111 Energy Forum (Gladys, Len, Desk) N Fab.10 P & D meeting (Dave) V Max Rubin meeting (Dave) VI Transportation (Gladys) Transportation Forum February 27, 2003 Vil Urban Forestry (Gwen) Vill Environment Social tX Any other old business X New business XI Announcements "Articles of Interest" Articles will be, and can be, placed on the table at the front of the room. Please Examine them, and sign any that you would like to have copied and sent to you. DRAFT: for mvlew Evanston Environment Board Meeting Minutes February 13, 2003 Members Present: Members Absent: Staff Present: Others Present: Gladys Bryer David Dankert Judy Freeman Mardi Klevs Gwen Burton Poole Len Sciarra Derek Supple Diane Willett Tom Carey Wendy Crespo Irwin Levinson Vicki McKinley Linda Lutz, Ecology Center staff David O'Dea. resident Helene Lawler, Medill student Board minutes December 2002. January 2003 The minutes of the December 2002 meeting were approved with the following changes: Others present in addition to Theo Gantos were Chris Philbrick and Hadsh Rao and on page 4 change Ms. Freeman to Ms. McKinley in the first paragraph The minutes of the January 2003 meeting were approved. Two Great Years Ms. Bryer reviewed the accomplishments of the last two years of the Environment Board during which she served as chairman. Ms. Bryer noted that the strategic planning initiated at the beginning of her term helped the Board to focus an agenda that reflected and directed the work of the Board. She has enjoyed her work on the Board. Items covered and initiatives launched included: • The Urban Forestry Initiative • Meetings of the Three Chairs (Energy, Planning, & Environment) • Green Building Committee • SPAARC 1 • Green Space Planning North Shore Channel work • Supported the first energy forums * Ride Evanston Week • Testified before various Boards and Committees En@Mv Forum Mr. Sciarra reviewed the Evanston's Energy Future Forum of January 23, 2003. Attended by 75 —1 00 people. After an initial session the groups divided into 4 focus groups: wind generator, real time pricing, franchise agreement, and energy codes. Mr. Sciarra did the presentation for the energy codes group whose focus was adoption of an energy code. Mr. Supple covered the franchise session; a lot of background information was given leaving little time for planning strategic ways to influence the franchise negotiating team. The wind generator group presented alternatives to the current wind generator in the Ladd Arboretum. Data is needed on wind patterns. Mr. Supple has notified some NU and Kellogg professors regarding possible student projects that could collect data. Ms. Klevs may have sources for wind monitoring equipment. Planning and Development Committee Energy Code Mr. Sciarra discussed the presentation before the P&D committee. The Committee appeared open to the ideas and discussion about adopting an energy code. The P&D; . r' Committee asked their staff to look into the ideas presented and bring the data back to the P&D Committee. Ms. Bryer spoke about adopting the state energy policy. If the State adopts this code Evanston will have to enforce the code. The Committee, especially Alderman Newman was interested in what the costs of complying would be for the City as well as for the consumer. Mr. Sciarra has residential and commercial numbers and will respond in a timely manner to the Committees requests. The Board reiterated its position of support for the City of Evanston through the process in determining costs and promoting ease of enforcement. The Board is also committed to investigating and supporting City staff in their development of a good report to give to the P&D Committee. Jim Wolinski is responsible for developing the report for the P&D Committee. The next step will mostly likely be to review the code and make changes in the fall of 2003. Investigation can be done now, with a pause in the summer, and then picked up again in the fall. The Board will keep the project going by getting information back to the aldermen, developing a plan for working with the Building Division, and continuing to seek publicity in the Evanston Roundtable and Review. A number of people were at the P&D meeting and were interested in speaking but did not have the opportunity. The Board thought it was good for the Committee and City staff to see that a number of people (approximately 20) were interested. E SPAARC Several concerns were raised about the issue of an Environment Board representative on SPAARC. • Aldermen were opposed to the rotation of Environment Board members on the committee as recurring discussions occur • Environmental Impact is best at the initial site plan • P&D says that SPAARC has limited authority • Agreement that environmental concerns should be represented (Kent, Newman) • Each person on SPAARC has an area of expertise which is written Into the ordinance • SPAARC has no "teeth" without binding appearance • The Environment Board can meet with SPAARC to discuss Green Building Code Committee Mr. Dankert is the new chairperson for the Green Building Committee. Representatives from the GBC will be meeting with Max Rubin to discuss early notice of major City of Evanston building projects to consider green building issues. The next meeting of the GBC will be on Monday, February 24, 2003. The GBC will come back with a proposal regarding SPAARC. Transoortatilon Ms. Bryer reported on recent developments. As the EB representative Ms. Bryer will be meeting with the CTA and City of Evanston to revamp the taus routes. Aldermen have been briefed regarding proposals and rerouting along with City of Evanston staff. Several comments made to the CTA include 1) integration of routes with PACE so as not to be competitive, 2) CTA invited to the Transportation Forum, 3) CTA may consider new changes to routes. Evanston Energy Future noted that PACE, Metra, and the CTA do not coordinate. The end goal would be enlarging Evanston Transportation Futures to an ongoing dialogue on bus routes, as well as public notice during a 6-month trial period that will include the CTA considering public comment. These issues are also promoted in the Teska Transportation Study. Ms. Bryer solely represents the Board on transportation issues. Other Board members were encouraged to participate. Urban Forestry Dutch Elm Disease Ms. Poole reiterated that Alderman Rainey was interested in the Dutch Elm disease (DED) issue as well as pest education. The City's Parks/Forestry Division currently handles Dutch Elm disease. The City removes infected trees and does some injection into healthy trees. Arborist Mark Younger notes the City has a DED insurance program for residents. Funds for removal or injection of healthy parkway trees comes In part from CDBG funds, the City has a 50150 program for residents, and removal insurance is available to residents based on the size of the elm tree. 3 Ms. Poole will continue to gather information particularly directed at the development of an ordinance regarding DED. Environmental Social The Board set the date for this year's environmental social on May 8, 2003. Ms. Freeman will develop plans and keep the Board aware of the plans. It will be held prior to the regularly scheduled Board meeting. The Forum database could be used. Mr. Supple will send an electronic version of the database to Ms. Freeman. Air Quality Ms. Willett reported that Alderman Kent is concerned about air quality in the tot lot areas across from Robinson Bus Company. He is concerned about the effect on the 51' Ward. He would like the Environment Board to research this concern. Ms. Poole is equally concerned about indoor and outdoor air quality in downtown Evanston. She has noticed odor problems, speculating that some come from people, plants (particularly indoor plant care and maintenance), and cooking. At times the odor can be overwhelming. Cook County Environmental Control has a bus project and measuring equipment. They additionally have a nuisance ordinance that can be applied to odors. Mr. Sciarra will check the City code for information. Both Ms. Willett and Ms.- . Poole offered to investigate. Additionally Ms. Poole will begin to research and Investigate air quality keeping the Board informed of her progress. Announcements • Concern was raised about the West Nile virus in the canal lands area. • Attached to the omnibus spending bill are 3 amendments that will allow roads, explorations, and logging in the Tsongas National Forest. The Board authorized Ms. Bryer to express the Board's opposition to the amendments. • The Board emphasized the need to spread the word about the Transportation Forum to be held on Thursday, February 27, 2003. Ms Bryer has additional posters if anyone needs them. • Ms. Klevs will check on information regarding updates on the Clean Air Act. Next Meeting The next meeting of the Environment Board will be Thumday. March 13. 2003'at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 4 DRAFT: for review Evanston Environment Board Meeting Minutes March 13, 2003 Members Present: Gladys Bryer David Dankert (anhwd 8:3o PAp Judy Freeman Mardi Klevs (arrived 9:oo PA4 Irwin Levinson Vicki McKinley Gwen Burton Poole Len Sciarra Derek Supple Diane Willett Members Absent: Tom Carey Wendy Crespo Staff Present: Linda Lutz, Ecology Center staff Others Present: Mimi Peterson, TREE Board minutes March 2003 Mr. Sciarra moved, seconded by Mr. Supple to approve the minutes of the March 2003 meeting. The Board approved the motion Green Buiidinci Committee IECC 2003 Mr. Sciarra reported that he had completed a memorandum requested by the Planning and Development Committee regarding the costs of compliance with the IECC 2003 code for both residential and commercial properties. Both reflected incremental start up costs and long term savings. The Environment board is committed to keeping the building code issue before the PSD Committee. Sim Wolinski raised concerns about extra staff. Evanston's Energy Future will be initiating a petition drive at the Farmer's Market to support the energy code. EEF has a larger pool of people to draw from regarding volunteering and organizing support for the IECC 2003. EEF will be putting names into a database and has a new website. EEF is developing a V forum focusing on affordable housing. Green building tour Ms. Willett and Mr. Sciarra are organizing a tour of a passive solar, ground source heat pump home located at 9507 Central Park. A limited tour for 3 — 5 people is being planned. Several Aldermen are interested. SPAARC Ms. Willett reported discussions regarding binding appearance review. If this is passed it would make SPAARC incrementally more important creating an even greater reason for the Environment Board to be involved with SPAARC. It generally seems as though the position of Environment Board representative would be appointed by the Mayor. The Board agreed that it was important to have consistency. Ms. Willett noted that SPAARC asked P&D to promote binding appearance review. The 2:30 PM afternoon SPAARC meeting is at a difficult time but representation is important. It was suggested that one person could be appointed to the Environment Board whose responsibility would be to be the Environment Board liaison to SPAARC. Binding appearance review would require guidelines, which would require interpretation. It is Important that developers understand what they are getting into with projects in Evanston. The Plan Commission is reviewing model ordinances from other communities that have standards. There will be a meeting on March 21, 2003 at 9:00 AM devoted to discussing SPAARC's report to P&D on binding appearance review. Urban Forestry Diesel Fumes at Gilbert Tot Lot Ms. Poole and Ms. Willett did a preliminary investigation of the Gilbert Tot Lot, which Is located next to the Robinson Bus parking lot on Emerson. Both Ms. Poole and Ms. Willett filed reports, which were circulated to the Board via electronic mail. The Board discussed investigating air quality in the area. Ms. Poole reported that someone in the community had requested an investigation through Cook County Department of Environmental Control. Mr. Milton will be making a report; he looked at the situation and will be doing some analysis. Ms. Poole will receive a copy of the report. Mr. Levinson pointed out that generally measurements of air quality are done over time (like a 24-hour period). Readings of outdoor air quality are difficult and subject to prevailing winds, gusts, and local environmental changes. Air quality at the Tot Lot will most likely be close to that of the adjacent spaces. Particulate levels from diesel exhaust are cause for concern. The Board discussed a physical barrier such as a green hedge or wooden fence that may help minimally with the particulate matter but aesthetically may be more pleasing to the surrounding community. Ms. Poole noted that there is no violation with the current situation. The landscape plan for the area was approved by the City of Evanston and did not include a green banter. There may not be enough room on the Robinson Bus side fora shrub barrier. A shrub barrier, if acceptable, might need to be planted on the City of Evanston side of the park. The Board discussed approaching Parks/Forestry regarding 2 modifying the current plan which does not call for a green border. Additionally the Board discussed suggesting that perhaps Robinson contribute funds toward the green border. Ms. Poole moved, seconded by Mr. Sciarra that the Environment Board contact ParkslForestry to change or review the landscaping around the Gilbert Tot Lot in order to provide a barrier that may help reduce particulate matter in the diesel fumes coming from the Robinson Bus lot. The Board passed the motion with one vote against the proposal. Mr. Levinson offered to speak with the Director of Parks/ Forestry regarding the issue. Community Workshop The Board discussed a proposal to have a number of workshops for residents on Dutch Elm Disease (DED), and other pests such as the Asian Long -homed Beetle. Alderman Rainey was interested in 2 workshops. Ms. Peterson from TREE (To Rescue Evanston Elms) described the neighborhood efforts of the group as educational promoting identification skills for trees and DED. TREE is very interested in supporting the educational efforts of the Environment Board. A workshop is proposed for AprillMay. Ms. Poole will work on the times. Ms. Poole moved, seconded by Ms. McKinley to have Ms. Poole and her committee further develop the DED workshop including times, subject, speakers, and all other details. The Board approved the motion. (Mr. Dankert arrived) Ms. Poole discussed the fine associated with failure to comply with DED ordinance. Fines of $750 a day can be levied; Ms. Poole is concerned that the fine is extremely high and should be reduced. Ms. Peterson noted that failure to comply is considered a misdemeanor as written in City of Evanston ordinances. This has been rarely enforced and can be addressed through administrative adjudication. Most comply with the ordinance; failure to comply is a misdemeanor. The Board discussed if they should be involved in the ordinance and fine issue. Ms. Poole moved, seconded by Mr. Sciarra, that the Environment Board work with Parks/Forestry to reduce the $750 a day fine for failure to remove a DED infected tree. The Board voted 2 for the motion, 2 against, with 3 abstentions. The motion failed. DED insurance is available on a yearly basis based on tree size for elms on private property. Removal cost can range from $400 to $4,000 per tree. Proposed Marina Ms. Bryer brought to the Board's attention a proposal for a marina In south Evanston. The proposal was submitted through the Parks/Forestry and Recreation Department. The proposal sought funding ($100,000) for a feasibility study. At a recent Plan Commission meeting the July 2002 marina document was circulated and Ms. Bryer s became aware of the situation. The proposal was not funded at this time. Ms. Bryer was concerned that Representative Schakowsky's would seek a different source of funding for the marina study. The Board discussed the marina issue noting that if a marina was realistically proposed for the site a study should be done to determine the 3 feasibility and environmental impacts of the project. Should the proposal be funded and the study done, the Environment Board would like to review the plan. A marina is not a new idea. It has resurfaced as a revenue source. Generally these types of grants area a combination of federal funding (65%) and municipal funding (35%). Ms. McKinley will check with the Lake Michigan Federation to see if they have Investigated the proposed marina and report back to the Board. (Ms. Wevs arrived) Transportation Legislation Ms. Bryer noted two pieces of legislation. A study of aggregation was out of committee and on the house floor. The statewide energy conservation code bill was also affirmatively voted out of committee. The aggregation bill is expected to have an easier time in the legislature because it effects only a few communities. Transportation Forum Mr. Levinson, Mr. Sciarra, Mr. Supple, and Ms. Bryer attended the transportation forum. There were approximately 105 —110 people attending. CTA, PACE, and City of Evanston staff were there. Three break out session included the new bus plan (40% — 50% attended this session), coordination of transportation services, and new Ideas/programs. The CTA revealed the process of their new plan. The CTA worked with the City of Evanston to develop the plan, which was unveiled at a March 12, 2003 meeting at the Evanston Civic Center where community response was solicited. The CTA plan did not Incorporate PACE. Some routes appear to be duplications of PACE routes. Ms. Bryer noted that once aspect not addressed was the increased frequency of bus routes should lead to increased ridership. The City Council postponed voting on the new CTA plan until the CTA conducted the public hearing. March 24`" the City Council will hear the CTA report on the public meeting as well as the plan. Evanston's Transportation Future will be there. On Tuesday, March 25' from 7:00 — 9:00 PM there will be a continuation of the Transportation Forum's bus discussion. Topics to be covered include good community wide bus transportation, connections to the train stations, and CTA connections with METRA. Ms. Bryer moved, seconded by Ms. Klevs, to continue the Environment Board support for Evanston's Transportation Future. The Board approved the motion. Mr. Levinson, stressing that the role of the Environment Board should be community environmental matters, moved that the Environment Board not be part of the planning and operation of Evanston's Transportation Future. The motion did not receive a second. 4 Ms. McKinley moved that the Environment Hoard continue as a sponsor of Evanston's Transportation Future. Mr. Supple seconded the motion which was then approved (6 approved, 2 abstentions) by the Board. Enerav Commission Mr. Levinson reported that he attended the recent meeting of the Energy Commission. The main concern continues to be reliability and the relationship with ComEd. There was no discussion concerning the P&D issues. Mr. Levinson was invited to a meeting with ComEd that will address blackouts. An analysis of the electricity that the City of Evanston receives free from ComEd is valued at approximately $100,000 a year. The Energy Commission pays attention to outages and the duration. The number of outages has gone down in correlation to the replacement of old equipment with new. Average load capacity is 130% up to 2001. Now load pressure has dropped below 100%. Energy Commission has leaned on ComEd continuing to apply pressure and demanded monthly meetings. The technique Is working. Mr. Levinson suggested the Environment Board should use similar techniques: continuing to be persistence while holding lots of meetings. Current negotiations are looking like the contract with Com Ed deadline has been extended for 2 years. Environmental Social The Environmental Social is set for May 8, 2003. Details to be discussed at the April meeting. Ms. Freeman will e-mail invitations. Please send names to be Included to Ms. Freeman. Announcements Mr. Supple announced that Northwestern University's Earth Day events would concentrate on Environmental Justice. Community action days will be April 26 27 and students will be performing environmental service around town. Next Meetinq The next meeting of the Environment Board will be Thursday. April 10, 2003 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Mr. Levinson will chair the meeting. Respectfully submitted, LINDA LUTZ 5 EVANSTON ENVIRONMENT BOARD EVANSTON ENVIRONMENT BOARD April '10, 2003 AGENDA I Approval of March 2003 Minutes 11 Green Building Committee Update (Dave) III Transportation (Gladys) IV Diesel fumesftot lot issue (Gwen and Diane) V Urban Forestry Workshop (Gwen) VI Environment Social (Judy) VII Any other old business VIII New business IX Announcements New email newsletter from Evanston's Energy Future, dealing with energy conservation and issues, transportation, environmental sustainability, affordable housing. "Articles of Interest" Articles will be, and can be, placed on the table at the front of the room. Please Examine them, and sign any that you would like to have copied and sent to you. 6 DRAFT: formview Evanston Environment Board Meeting Minutes April 10, 2003 Members Present: Gladys Bryer (arrived a.00 PM) Judy Freeman Irwin Levinson Vicki McKinley Gwen Burton Poole Len Sciarra Derek Supple (same a zio PM) Diane Willett Members Absent: Tom Carey Wendy Crespo David Dankert Mardi Klevs Staff Present: Linda Lutz, Ecology Center staff Others Present: Jennifer Wicks, Loyola observer NU student Board minutes March 2003 The Board approved the minutes of the March 2003 meeting with the following corrections: • Change Ms. Freeman to the members absent list • Change 2"d sentence, paragraph on page 2 under Diesel Fumes to read. Ms. Willett said that Alderman Kent reported that someone in the community had already reported the issue to the Cook County Department of Environmental Control. Strike sentence starting Ms. Poole wiu receive a copy of the report. GreenBuilding Committee Ms. Willett reported on the March 31 meeting of the GBC. The GBC discussed the tour for staff (building and zoning) and Aldermen Jean -Baptiste and Tisdahl. The goal was for aldermen to understand the possibilities of green buildings with perhaps, applications for affordable housing. The Environment Board would like to enlarge the GBC to have more people working on the issues. Currently the scope of the work is difficult for a small committee to handle. A source of membership for the GBC sub -committee could come from the EEF forum. New members of the GBC include Tony Bark, Linda Crewman and Wendy Sabriel. The Board requested that the GBC give the Board names and information on the adjunct GBC members. All adjunct members of the GBC will receive Board minutes (Ms. Willett to supply the e-mail addresses). Ms. Lutz will see if the adjunct members of the GBC need to fill out affidavits similar to what Board members complete. The Board discussed the GBC being involved in affordable housing, especially in the 5'h Ward. Members noted that the Housing Commission may be interested and willing to work cooperatively regarding building codes and energy efficiency. The Board agreed that expansion of the GBC was in the best interest of the Board. The Board also agreed that it is important to work cooperatively with other City Boards and Commissions that share the same concerns. Transportation (Ms. Poole recused herself and left the room) Ms. Bryer discussed the process of the CTA proposal of new bus routes, City Council meetings and public discussions. The CTA has revised their plan but the revised plan was not approved by the City Council. Ms. Bryer noted that the City Council does not have to approve the plan. PACE reported that they have funds to do a study similar to Boulder Colorado regarding a plan for community bus routes. The process helped increase ridership; when people design the bus route then they use it. ETF will be helping PACE with the planning process. A cooperative planning process involving both the CTA and PACE would benefit the community. Urban Forestry (Ms. Poole retumed) Gilbert Park Tot Lot The Board discussed the situation. Ms. Klevs had e-malled information on an experimental process to refit diesel engines to cut down on pollution. Carbon is also an environmental issue. Other alternatives to diesel engines include electric and biodiesel. Quick start diesel is a good idea. Ms. Willett forwarded the information to Alderman Kent and Jean -Baptiste. The Board discussed natural gas, but noted that Robinson Bus Company was not interested in natural gas at this time. Robinson has the coach bus business and Durham has the yellow school buses. Ms. Poole moved, seconded by Ms. Freeman, to ask Alderman Kent, if he still wants the Environment Board to investigate the Tot Lot issue and if he does, ask Alderman Kent if he would facilitate a meeting with Robinson and Durham, the Environment Board and the Parks Department. The Board approved the motion with one abstention. Ms. Willett will contact Alderman Kent. The meeting could be approached from the perspective of the landscape plan. The Environment Board should be a neutral party promoting cleaning up the environment Alderman Kent should set the agenda. The immediate goal is to erect a green screen with the end goal converting to an alternate fuel. The Board noted that the levels of various gases are hard to determine. Urban Forestry Workshop Ms. Poole discussed her work with TREE and the Parks/Forestry division on the upcoming elm tree workshops. Workshops are planned for May 21 and June 7. If the two go well a third workshop could be planned. The workshops will have 2 speakers: 2 Paul D'Agostino (discussing location procedures, Evanston situation, DED insurance) and Dr. George Ware (identification, treatment for DED, healthy elms, etc.). The 3rd workshop could focus on insect pests. This workshop is being cooperatively sponsored by TREE, and they would like to focus on elms. There will be printed information on gypsy moth and Asian long -homed beetle. The Environment Board expressed appreciation to Ms. Poole for her efforts and authorized her to make any changes in the workshop format as she deems necessary. Environmental Social Ms. Freeman distributed a draft invitation for the June social. After discussion of the day and time, Ms. Willett moved, seconded by Ms. Poole, to have the social be on Wednesday, June 11, from fi — 8 PM. The Board approved the motion. A possible meeting could follow. Old Business Ms. McKinley discussed the IEPA permit process. She noted the Lake Michigan Federation's positions on a proposed marina (they are not working on this issue, as the City of Evanston has received no funding for a study). The LMF is concerned about the closfng of the South Boulevard beach due to budget cuts and hoping the beach will be opened. Ms. McKinley will report back on the discharge permit issue (hearings were held on the permit process) Ms. McKinley noted that the Illinois Pollution Control Board sets up processes and regulations and hears appeals on violations. Energy Policy Mr. Levinson reported that the Energy Commission is not interested in pursuing a new energy policy. Mr. Levinson reviewed the journey of the joint policy which was last reviewed by the Human Services Committee who requested to meet with members of the Energy Commission and the Environment Board and Energy Commission. The Energy Commission is not interested in working in this direction. Current meetings of the Energy Commission continue to focus on the franchise agreement (which will probably be extended for another 2 — 3 years) and aggregation. interestingly, the gas companies are pursuing a similar program that addresses real time pricing as well as averaging. Recycling Mr. Sciarra noted that current information from Groot Includes a long list of items that are accepted for recycling. Ms. Lutz will obtain new lists for the Board on Items that can be placed in recycling bins. Board Attendance The Board discussed the importance of attendance at meetings and committee work to accomplish the tasks that need to be done. New Business 1100 Clark Tree Project The Board discussed the projected tree loss as reported by citizens and aldermen. In 1996 and 1997 the Board had discussed a tree preservation ordinance, held public hearings and presented documentation to the City Council and Human Services 3 el . .,k•,... • — . .c Committee. The former Board at that time did not support the tree preservation as presented; the former Board, however, was not opposed to the idea of a tree ordinance. After discussion the Board agreed to set up a committee consisting of Ms. Freeman, Ms. McKinley, Ms. Poole, and Ms. Willett to investigate ordinances from the local communities. Ms. McKinley will be the point person. Local communities that have ordinances are Winnetka, Lake Forest, Highland Park, Northbrook, Lincolnshire, Glencoe, and Glencoe. Ms. Lutz will request and gather information for the committee. Seed: Earth Day Mr. Supple announced SEED'S plans for earth day. Cheryl Johnson will be speaking on environmental justice on April 22n°, at 4:30 PM at the Norris Center, Northwestern Room. Ms. Willett moved, seconded by Ms. Poole to co-sponsor the speaker for SEED's event. The Board approved the motion. Alley Pavers Mr. Sciarra talked with the Board about alley paving, which is an issue where he is personally Involved. He has researched and would like to see the City use permeable pavers versus concrete in alleys. Permeable pavers are separated to allow for drainage and require mechanical installation, A gravel base is required. The Board agreed with the environmental aspects of the product. Ms. McKinley moved, seconded by Ms. Poole to have the Environment Board endorse the memorandum to Jim Wolinski, Director of Community Development regarding permeable pavers for use In Evanston's alleys. The Board approved the motion. Green Affordable Housing Ms. Willett opened a discussion on green affordable housing. She spoke about the development from a developer's viewpoint. Ms. Willett noted that 1031 Sherman Is doing passive solar and radiant housing. The Board discussed a presentation to the Environment Board. Mr. Sciarra informed the Board about a LEED presentation developed by the US Green Building Council who goal is to adopt LEED as a building strategy. This presentation could include Alderman and the Housing Commission. The Board agreed that the GBC would discuss and bring a proposal back to the entire Board. Ms. Willett moved, seconded by Ms. Poole to have an affordable housing presentation made to the Board. The Board approved the motion. Next Meetinq The next meeting of the Environment Board will be Thursday. Mav 8.2003 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 4 EVANSTON ENVIRONMENT BOARD EVANSTON ENVIRONMENT BOARD May 8, 2003 AGENDA I Approval of April 2003 Minutes 11 Urban Forestry Workshop (Gwen) Ili Green Building Committee Update (Dave) IV Transportation (Gladys) V Diesel fumes/tot lot issue (Gwen and Diane) VI Tree Ordinance (committee) VII Environment Social (Judy) VI11 Any other old business IX New business X Announcements New email newsletter from Evanston's Energy Future, dealing with energy conservation and issues, transportation, environmental sustainability, affordable housing. "Articles of Interest Articles will be, and can be, placed on the table at the front of the room. Please Examine them, and sign any that you would like to have copied and sent to you. P, 10 Evanston Environment Board Meeting Minutes May 8, 2003 Members Present: Gladys Bryer (arrmred 8.00 PM) Irwin Levinson Mardi Klevs Vicki McKinley Len Sciarra DRAFT: for review NO QUORUM Members Absent: Tom Carey Wendy Cnespo (resigned May 2003) David Dankert Judy Freeman Gwen Burton Poole Derek Supple Diane Willett Staff Present: Linda Lutz, Ecology Center staff Paul D'Agostino, Superintendent Parks/Forestry Others Present: Virginia Mann, T.R.E.E. Mimi Peterson, T.R.E.E. No quorum was present. The following minutes describe the meeting discussion. Board minutes April 2003 The April Board meeting minutes will be held for approval and discussed at the June 2003 meeting. Announcements Ms. Klevs told the Board that Ms. Willett had contacted Dave Dwyer and Tony Bark to speak to the Board at the July meeting on green affordable housing. Sub -Committee Membership Discussion on sub -committee membership was tabled. There are no signed policies or ethics statements required. Gilbert lot Lot It appeared to the Board that an evergreen bonier on the north end would be good. There has been difficulty setting up a meeting of all parties. A plan for landscaping may be needed for the east side as well. t Sio-Diasal BP Amoco is interested in working with the City of Evanston concerning bio- diesel. Public Works Director, David Jennings, would be the contact. Urban Forestry Workshop Virginia Mann and Mimi Peterson presented their background and involvement with T.R.E.E (To Rescue Evanston's Elms). The organization's mission is to educate Evanston on American Elms, their care, preservation, and options available that will prolong the lives of the remaining American Elms in Evanston. Hundreds of American Elms are being lost each year. Evanston has approximately 3,000 remaining American Elms. T.R.E.E. is thrilled to be co - hosting the workshop with the Environment Board and the Parks/Forestry Division. Issues that the workshops will address include what is Dutch Elm Disease (DED), how to treat DED, how to identify an American Elm, and how DED spreads. The workshop is time sensitive and needs to be presented in June as the trees leaf out and DED can be readily diagnosed. Preventative treatment can occur when the tree is fully leafed out. Several issues have surfaced. The original speaker, Dr. George Ware from the Morton Arboretum, had to cancel due to health reasons. An original brochure was distributed containing several errors. The second choice for a speaker is Tom Proesser. The Environment Board had expressed original opposition to Mr. Proesser as he is a distributor for a DED product. Mr. Proesser in an arbodst responsible for 6,000 American elms and has a less than % percent failure rate. His company, Rainbow Tree Care distributes a product that protects healthy American Elms from contracting DED. The product is used national wide and is 85% effective. The USDA does not approve the only other product on the market. After lengthy discussion concerning conflict of interest and associated issues, the Environment Board and T.R.E.E. and Mr. D'Agostino compromised and agreed the Mr. Proesser would be an acceptable speaker provided he did not use the trade names of the DED products in his presentation. Instead Mr. Proesser will be asked to refer to the products as fungicides. Mr. D'Agostino will contact Mr. Proesser and if he agrees not to mention his trade name, the Environment Board will continue its sponsorship of the program. If not the Environment Board will be removed as a sponsor. T.R.E.E. submitted a redesigned brochure for the event that addressed some of the errors in the previous brochure. The Board requested that Ms. Poole be given a copy of the proposed program brochure and flyer before they are distributed. Literature will be available to workshop participants on tree identification, DED, and tree care education. Tree Preservation Ordinance Ms. McKinley will be the point person on the tree preservation sub -committee. Ms. Peterson, Ms. Mann, and Mr. D'Agostino are interested in participating as well as Ms. Freeman, Ms. Poole, and Ms. Willett. Viaducts Mr. Levinson discussed the need to beautify the City's viaducts especially at Dempster, Church and Davis streets. He suggested baskets of flowers be used for beautification. Mr. D'Agostino will discuss the issue with the Director of Public Works. Green Buildinq Codes Evanston's Energy Future Mr. Sciarra reported that a petition drive will be held at the Farmer's Market to raise awareness and support for the Energy Conservation Code; Gina Lettlere will chair. Mr. Sciarra talked with Alderman Jean Baptiste regarding a presentation to City Council on the code. The Alderman referred him to Alderman Berstein who is chairman of the Civic Center Committee. Alderman Bernstein referred him to City Manager Roger Crum who referred him to Maureen Barry who suggested he prepare an outline for the Planning and Development Committee regarding a lecture on comprehensive environmental sustainable buildings. Environmental Policy The Board briefly discussed the environmental policy from Highland Park. Several questions were raised regarding whether the document was passed by the Highland Park City Council. The wording was much stronger than the policy proposed by the Environment Board. Key points in the policy are working with other communities and the desire to work more regionally. A suggestion was proposed to meet with other environmental boards in the area to share ideas and strategies. The Board referred the Highland Park policy to the Green Building Code committee and for discussion at the June meeting. Porous Pavers Ms. Sciarra presented the idea of porous pavers as a alley paving to Director of Public Works, David Jennings. Alley repairs are done through the Board of Local Improvements. Chicago has a gravel demonstration program as part of the Water Management Plan for the City of Chicago. The City of Evanston does not have any engineering designtexpertise as this requires soils engineers to design. They would be willing to do a design project and have the design go out as part of a bid. The advantage to pavers is that more water is absorbed, installation costs are reduced (no sub -drainage, just gravel), and concrete costs are eliminated (currently alley paving required 8 inches of concrete). Elevations of the area are needed. The City's concern is that if it doesn't work then the City is stuck with a bad alley. Other places for a demonstration Include parking lots and perhaps driveways. Pavers may have soil, 3 Y hu.p:•�lyK.ry..r:a �, �, „r• seeds, and weeds coming in which may be a disadvantage for street cleaning equipment; a natural biocide may have to be applied. Organic matter needs to be removed as it decreases the porosity. Pavers reduce sewage treatment and save infrastructure costs. Chicago Area Waterways Ms. Klevs reported on the public hearing held on May 501 in City Council chambers regarding the classed use areas of the Chicago River system. The Northshore Channel from the locks at Wilmette to the MWRD plant at Howard Street is classified as general use indicating that swimming, boating, and fishing can be done without health risks. While this standard sounds good, current water conditions would indicate that the water quality does not meet the designated standard. The series of hearings are trying to determine if the classified areas of the Chicago River reflect the current uses of the River. Once standards are possibly updated then a plan can be developed to achieve the standards for use. The Northshore Channel does receive combined sewer overflow during severe storms. Occasionally Lake Michigan water flows into the canal provided improved oxygen levels as well as more flow. Ms. Lutz will be reporting the numbers for recreational use of the canal by the Ecology Center's programs and classes. Submittal of photographs and videos are encouraged. Meetings in September and in March 2004 will complete the public hearings, River Rescue Day Ms. Kievs reported on River Rescue Day; cleanup along the Chicago River. The Ecology Center was a clean up site. Transportation Ms. Bryer reported that late in June the new CTA routes would be in effect. PACE Is drafting a proposal for a study including what other cities are doing. Ms. Bryer Indicated that Evanston's Transportation Future is doing more than just seeing who is riding; they will do public relations, and publicize new routes. ETF will meet on Thursday, ,tune 5, 2003 at 7:30 PM. Focus groups were used in Boulder to solicit public input from a neighborhood approach. Mr. Levinson indicated that Representative Hamos is very interested in transportation and how she can help. Board Vacancies The Board discussed absences and vacancies. Attendance is important; there is no quorum at this meeting making it difficult to get the work of the Board done. Environmental Social The Board set the date for the environmental social on July 10`4 at 6:30 PM. A regular Board meeting is scheduled to begin at 8:00 PM. It is anticipated that there will be no August meeting due to vacation conflicts. West Nile Virus The Board discussed the hearing conducted by members of local and state legislatures on the West Nile Virus. Experts, Mosquito Abatement Districts, and local health departments including the City of Evanston gave testimony. Education was stressed along with cooperation among agencies In reporting mosquito trapping reports, larvicide 4 spraying schedules, and removal of standing water such as catch basins and residential water holding devices such as tires, yard decorations, etc. Catch basins such as are present in older homes are not visible and are prominent mosquito larvae breeding grounds. Conservation Mr. Levinson discussed conservation of power in terms of sustainability. Frequently cheaper rates are available for high-energy users. If the goal is to cut use, all forms of energy should be conserved, and sustainability promoted. When infrastructure is tied to the end product, results can be pricey. Use still has to be decreased. The Environment Board has to be careful with where the Board should go in its directives. For example, promoting bio-diesel may be good but the required new infrastructure (different vehicles or adaptations to vehicles that would have to made in order to use bio-diesel) may off set the environmental scales. The Board needs to be more knowledgeable and be educated on the accompanying economic issues. The Board's committee structure may lend itself to isolating knowledge. Information gathers from the Green Building Committee should be shared with all members in an effort to educate all board members. The Board suggested discussing this at the June meeting. New Business Folders of information on committee work can be stored and maintained at the Ecology Center for all members to use. Several issues were raised on storm sewers. Are there standards in Evanston. The State? The Board suggested perhaps gaining more knowledge on the storm sewer operation in Evanston. Next Meeting The next meeting of the Environment Board will be Thursday. June 12.2003 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 5 I - •v: �,. ., r � f r .. _Y� ,,1 ',v°,U :.��r' 't'W. d�+ •.� :4:�' .x �. w,y�,,4.. �i4. EVANSTON ENVIRONMENT BOARD EVANSTON ENVIRONMENT BOARD June 12, 2003 AGENDA I Approval of April 2003 Minutes, May 2003 Discussion II Urban Forestry Workshop Review of programs June 7, June 11 III Tree Preservation Ordinance (Vicky) IV Green Building Committee Update (Dave) V Energy (Len or Derek) VI Transportation (Gladys) VII Diesel fumes/tot lot issue (Gwen and Diane) VIII Open Meetings Act IX Environmental Social (Judy) X Any other old business XI New Business XII Announcements New email newsletter from Evanston's Energy Future, dealing with energy conservation and Issues, transportation, environmental sustalnability, affordable housing. "Articles of Interest" Articles will be, and can be, placed on the table at the front of the mom. Please Examine them, and sign any that you would like to have copied and sent to you. 6 DRAFT: for review Evanston Environment Board Meeting Minutes June 12, 2003 Members Present: Tom Carey David Dankert Judy Freeman Mardi Klevs Gwen Burton Poole Len Sciarra Derek Supple Members Absent: Gladys Bryer David Dankert Irwin Levinson Vicki McKinley Diane Willett Staff Present: Linda Lutz, Ecology Center staff Others Present: Elizabeth Carl Board minutes Anril 2003 and May 2003 The April 2003 minutes of the Environment Board were approved. The May 2003 Board meeting minutes were approved with the following changes; • Porous Pavers, second paragraph change eliminated to reduced, remove sentence beginning Other..., • Replace Transportation paragraph with the following submitted by Ms. Bryer, Ms. Bryer reported that late in June the new and revised CTA routes would be in effect. Pace Is funding a study of the bus system in Evanston and surrounding communities. Evanston's Transportation Future (ETF) has been invited to comment on the Pace RFP for this study. Members of ETF are traveling to Boulder, CO to study the way that Boulder used community Input to restructure their bus system. Focus groups and a neighborhood approach were used there. ETF is encouraging the Pace study to adopt more community consultation methods. ETF will be working with CTA to help publicize and market the new routes. ETF's goal is to decrease automobile usage within Evanston. ETF has scheduled its next meeting at City Hall, at 7:30 p.m. Thursday, June 5'". Mr. Levinson indicated that Representative Hamos Is very interested In transportation and that she might be of help. Urban Forestry Workshops Ms. Poole reported on the two workshops held on June 5ei and June 11 e', which focused on American Elms, diseases affecting aims, and preventative methods. Of significance was a map that showed Evanston indicating American Elms that 7"" had Dutch Elm Disease and were removed. The workshop was successful and another is slated to be held on July 24 h. Green Buildina Committee Mr. Dankert announced that the next meeting of the Green Building Committee would be held on Monday, June 23 at 7:30 PM. Issues to discuss are the energy code and the energy code petition. Mr. Sciarra reviewed the genesis of the proposed lecture on sustainable buildings. Mr. Sciarra as a member of the US Green Building Council, which has a municipal outreach program, called Alderman Jean Baptiste who suggested he talk with Alderman Bernstein, who Is chairing the Civic Center Building evaluation, and might find the information useful. Alderman Bernstein referred him to City Manager Roger Crum and suggested Mr. Sciarra give an informational presentation to the City Council. Maureen Barry of the City Manager's office suggested Mr. Sciarra begin with the City Council committee structure. No decisions have been made. The end goal is to have Evanston adopt some kind of sustainable building code. If this occurs, then a model ordinance could be drafted. A great deal of education has to be done with the City Council and the City of Evanston staff. The Board needs to determine exactly what the recommendation would be to the City Council. A presentation could be given prior to the citizen comment period at a Council meeting. Farmer's Market Petition Mr. Sciarra reported on the petition drive being attempted by the Evanston's Energy Future group. People circulating the petition must be outside the Farmers Market proper. Petition wording was discussed, as was the role of the Environment Board. The petition drive is sponsored by Evanston's Energy Future and should not directly name the Environment Board. The Board suggested that the wording should be economical, environmental, and speck. Mr. Sciarra will e-mail the Board seeking suggestions. He suggested including a list of frequently asked questions to hand out as an education tool. Diesel FumWGilbert Tot Lot The Board advocated for additional shrubs in the landscaping at the Tot Lot. Robinson Bus Company appears to be following the City of Evanston's approved landscape plan which called for more shrubs. Oaen Meetings Act The Board discussed the use of a -mails in the Board's work. Currently the City of Evanston does not give guidance nor has a training policy with guidelines. The Board agreed that any action of the Board has to follow the meeting agenda in order for a decision to be made. Decisions, have not been, nor will be made through e-mail correspondence. Ms. Lutz will inquire about guidelines and policies in this area. 2 Environmental Social Ms. Freeman reported that the 274 annual Environmental Social would be Thursday, July W from 6:30 PM to 8:00 PM at the Ecology Center. Ms. Freeman has distributed the invitation by hard copy and e-mail to all Board members. Ms. Freeman will compile a distribution list of invitees if she is included on any e-mail invitations. Density Ms. Freeman discussed density issues related to multi -family buildings. Current plans for condominium development do not address density. Car traffic has reached over 20,000 per day in some areas, particularly in the Main/Chicago area. W. Freeman would like to see intelligent development. She suggested a moratorium on new development to see what the impact of the current development is. Density can create a host of environmental issues, which are complex. Transportation Is Integral. Current development appears to encourage more cars. Density issues are related to zoning, particularly as described in the Comprohensive general plan. The Board agreed to add density and zoning to the July agenda for further discussion. Ms. Carl discussed the condominium/townhouse development at Clark and Oak. Ten percent of the units are designated affordable. There will be 6 buildings; units will range from 6 to 8 to 12 stories. Ms. Carl discussed the problems presented by development, which brings tax revenues in and affects quality of life issues. To make a difference in environmental and quality of life issues, zoning would have to be changed. Old Business Mr. Sciarra discussed a presentation to Engineering regarding porous pavers. He would like to do a cost comparison for alleys. Ms. Freeman suggested an alley that may be a good example for the altemative pavers. Engineering told Mr. Sciarra that within the department they have no expertise in designing with the porous pavers; the design would have to be sent out. Mr. Sclarra thought HUD might have information as well as suggested that designs may be available from the manufacturer. Transportation Ms. Bryer provided a written report given to the Board by Ms. Klevs. Revort of the Evanston Transvortation Meetina held on June 5. 2003. Twenty-three people attended, including two representatives from Pace. Maps of the new CTA routes were distributed. Boulder CO Experience Alex Sproul and Sharon Feigon reported on their recent trip to Boulder CO where they went to study Boulder's revamping of their bus system. Boulder. a university town only slightly larger than Evanston, proceeded to analyze the system route by route using focus grasps. It is sWI an on -going program. 3 In addition, they developed a pass program that started with university students and then was extended neighborhood by neighborhood. At the university, every student paid for a pass as part of a student activity fee, and then could ride the buses free for the year. In the neighborhoods, 100 households in a contiguous had to sign up and pay for a yearly pass, and then each person in the household could ride free for the year. Near the end of each year, non -purchasers were given free passes to try out the system. The ball park numbers over a five year period were about 5,000 riders, rising to about 24,000 riders. Importantly, this entire program was a part of a goal of the city of Boulder, CO to reduce single automobile traffic within the city. Their goal was to reduce pollution and congestion in town. They started in 1986, and their goal is to reduce single auto traffic by 20% by 2020. They established a city department of "Alternative Traffic and provided both incentives to use other modes, and dis- incentives, i.e. much higher parking fees, for the use of cars. North Eiiore Pace Study The study area will include Evanston, Wilmette, Skokie, Lincolnwood. and Rogers Park In Chicago. Their goal is to work on linking the entire area with good public transit_ They described the elements of their proposed study. They listened with interest to the Boulder experience and to comments concerning a desire that the study be community based at the start, be Innovative (rather than just routine surveys) and should be more Involved with the other providers I.e. CTA, Matra, and private systems. Yellow Line Stations In Evanston A report was given about the plan to open additional Skokie Swift stations In Skokie, and the possibility of working for opening Swift stations In Evanston. CTA New Routes We discussed the following needs: 1. For the City of Evanston to have a city hot line for citizens to make comments. 2. For more information about routes and schedules. In addition to receiving this info by a mailing, there could be signage on routes, and a special Evanston hotline to give citizens information. 3. For a marketing campaign to build knowledge of and ridership on the new routes. Committees Committees were formed to work on A. The North Shore pace Study, B. the CTA New Route Response, and C. Evanston stops on the Skokie Swift. New Business (Ms. Wevs left the room) Marina Ms. Lutz read an e-mail from Ms. McKinley. Ms. McKinley spoke with Phil Bernstein, the Arty Corps of Engineers person in charge of the study. He says the following: 1. The study was initiated at the behest of the City of Evanston, Evanston PariWForestry and Recreation Department, and .tan Schakowsky. 2. There is very tittle money for the study, so it is only very preliminary in scope. 3. The study has two parts: Mainly, a potential use study, which will survey boat users and non -users randomly by phone, to be carried out by a survey firm. Secondarily, a very preliminary environmental impact assessment, which will really just list for the policy makers what the potential environmental issues might be. He said they 4 would be using ACOE standards for this, and when I (Ms. McKinley) asked him about using US EPA guidelines he sort of brushed that off, implying that they are essentially the same. We may want to look into this more if they decide to go ahead. 4. The next step will be to send this report to the decision -makers, who will decide if there is enough interest (and funding) to go ahead with a full-blown environmental impact and feasibility study. (Ms. Klevs returned to the mom) Announcements Ms. Klevs told the Board about the Calumet Family Saturday programs. She attended a natural resource program by canoe from Stony island through the Calumet River. Sights of the area included barge traffic, Gull Island, lots of birds and a combination of industrial development and nature. The Chicago Department of the Environment sponsors the programs. Next IMAeetinq The next meeting of the Environment Board will be Thursday. July 10.2003 at 8:00 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 5 EVANSTON ENVIRONMENT BOARD EVANSTON ENVIRONMENT BOARD July 10, 2003 AGENDA I Approval of .tune 2003 Minutes 11 Urban Forestry (Gwen) III Energy (Len, Irv, or Derek) IV Tree Preservation Ordinance (Vicky) V Green Building Committee (Dave) VI Transportation (Gladys) VII Marina (Vicky) VII Zoning and Density (Judy) VIII Any other old business IX New Business XI Announcements New email newsletter from Evanston's Energy Future, dealing with energy conservation and Issues, transportation, environmental sustainability, affordable housing. "Articles of Interest" Articles will be, and can be, placed on the table at the front of the room. Please Examine them, and sign any that you would like to have copied and sent to you. 6 DRAFT. for review Evanston Environment Board Meeting Minutes July 10, 2003 Members Present: Gladys Bryer David Dankert Judy Freeman Iry Levinson Vicky McKinley Mardi Klevs Gwen Burton Poole Len Sciarra Members Absent: Tom Carey Gwen Burton Poole Derek Supple Diane Willett Staff Present: Linda Lutz, Eoology Center staff Others Present: Susie Fobes Prior to the Board meeting the Environment Board sponsored their second annual environmental social from 6:30 PM to 8:00 PM. Mayor Lorraine Morton attended. Board minutes June 2003 Mr. Dankert moved, Seconded by Mr. Sciarra to approve the June 2003 minutes of the Environment Board. The Board approved the motion. Eneray Franchise No member of the Environment Board attended the recent meeting of the Energy Commission. The Commission has approved a one-year extension of the current franchise. The Commission is looking for a future franchise where outage standards are improved through correcting old equipment and setting up improved drains. Wind, rodent, and tree damage still affect electrical delivery. In the current negotiations monitoring energy use in City building may be an issue. Com Ed Is not Interested in this, however the Energy Commission is on top of energy use and would like to move to efficient use. The Board noted that former Energy Commission member, Hans Detwiler, is now in Springfield at the Department of Commerce and Economic Oppo, inity. Petition Drive Ms. Bryer reported on the petition drive for the energy code for the last three weeks. More people were at the market the 3' week with colored sandwich boards. She noted that it was important that those signing the petition drive were Evanston residents. Also an additional information sheet is provided to people. Most people approached have signed the petition. The Board discussed putting the petition on e-mail or the website. Sustainability Mr. Levinson discussed improving the North Shore Channel. He noted that a new wind generator in the Ladd Arboretum could be used to oxygenate the canal. Several studies by NU engineering students have proposals for infusing oxygen into the water. Wind energy of photovoltaics could be used to run diffusers. Also included might be a series of pumps and perhaps a "loop" from the Ecology Center to Wilmette. It would be good to review studies to see the viability of increasing the oxygen in the canal. Evanston's Energy Future is pursuing replacing the outdated wind generator in the Arboretum. Mr. Levinson moved, seconded by Ms. Bryer, to network to increase support for oxygenating the North Shore Channel. The Board approved the motion. Ms. Klevs abstained from the vote. Tree Ordinance Ms. McKinley and Ms. Freeman will set up meeting times for those interested in researching and developing a tree ordinance. Green Buildina Committee Mr, Dankert will send out e-mail notification of the next GBC meeting day. The meeting is scheduled for July 14, at 7:30 PM at the Ecology Center. Transportation Ms. Bryer reviewed the Evanston's Transportation Future (ETF) public meeting. Three working committees were set up: 1. Committee to evaluate CTA's new routes 2. Committee to work with PACE on their funded study of the general Northshore district. The City of Evanston and ETF sent in comments to PACE. The goal is to have a comprehensive survey similar to what was done in Boulder Colorado. 3. Committee to increase the number of stops in Skokie by the Skokie Swift as well as an extension to Old Orchard. 2 The review of change of stops on the Skokie Swift has to be in by July 111. ETF wrote to the City of Evanston staff and elected officials regarding the situation. The response has to come from a government agency. Ms. Bryer thought that the City of Evanston has not responded. ETF has contacted Arthur Alterson and David Jennings to submit the one page form. ETF's next meeting is September 25, 2003 at the Civic Center. The committee has grown; no one from the City of Evanston staff is involved. Marina Ms. Klevs recused herself and left the room. Ms. McKinley has talked with the City of Evanston, Representative Jan Schakowsky, and the Army Corps of Engineers. The Army Corps will be sending information to Ms. McKinley. Money for the marina study was secured through Representative Schakowsky. The study is a survey for potential use. Ms. McKinley recommended that the Environment Board follow the decision process and especially follow the environmental issues. There was some discussion about the usage of South Boulevard beach, which may be under used. If this is the case the site may be a viable option for a marina. The Board assumed that the marina concept is being developed as a revenue source. Ms. Klevs returned to the room. Zonina Density Ms. Freeman raised her concem regarding Chicago Avenue, which she considers a citywide issue that focuses on unbridled development. She discussed a new group, EID or Evanston's Intelligent Development. The group is concerned about: • Density + Issues being addressed with a city-wide focus + How much density can be absorbed • What is good for Evanston The Board noted that some degree of density is a good thing (as it avoids sprawl) if near transportation. Density has to be done right and requires building with even more intelligence, as there is less margin for error. Important items that begin to matter a lot more include cars, electricity, transportation, lighting, ventilation and retention. Some developments have left no green space building right up to the property line. Green space should be a consideration for recreation as well as aesthetics. Ms. Fobes noted that where she lives there is a fabulous park on top of the building. The green space is secluded; it is not visible to pedestrians at street level. Ms. Freeman suggested the need for a citywide dialogue about density and development, which includes opportunities to consider community values as well 3 as a variety of perspectives. Results of such a dialogue could include revision of codes and zoning regulations, as well as open space considerations. Legislating intelligence into coding is difficult; it is hard to write good design into code. The Comprehensive General Plan is, in theory, a translation of community values into development and legislation. It is questionable whether developers are held to the Comprehensive General Plan or that "inappropriate" development happens in an effort to generate more revenue. Approximately 4500 new units were built in Evanston last year. The Board discussed whether this is approaching the danger point. A task force could be established to investigate issues. The Board discussed preparing a position paper. Ms. Freeman moved, seconded by Mr. Levinson that the Environment Board look at zoning and development as an ongoing issue for studying policy and development. The Board approved the motion. Old Business Kudzu The Board inquired about the status of kudzu. Ms. Lutz will contact Parks and Forestry for an update. Chicago River Meeting The IEPA will continue the public hearings on the Use Attainability Analysis. The next hearing is Monday, September 8, at 7:00 PM at the Ecology Center. The North Shore Channel is currently classified as general use. The concept of increased aeration of the channel through wind generation should be brought up at the meeting. Recycling Ms. McKinley informed the Board that there are new recycling outlets. Hazardous materials can be taken to the permanent facility in Naperville. She will keep the Board aware of new recycling opportunities. Next Meetinq The next meeting of the Environment Board will be Thursday. September 11.2003 at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Respectfully submitted, LINDA LUTZ 4 -•s• EVANSTON ENVIRONMENT BOARD EVANSTON ENVIRONMENT BOARD September 11, 2003 AGENDA I Approval of July 2003 Minutes 11 IX New Business XI Announoements "Articles of Interest" Articles will be, and Can be, placed on the table at the front of the room. Please Examine them, and sign any that you would like to have copied and sent to you. 5 NO OUORUM was PRESENT Evanston Environment Board Meeting Minutes September 11, 2003 Members Present: Members Absent: Gladys Bryer David Dankert Judy Freeman Mardi Klevs Len Sciarra Tom Carey Iry Levinson Vicky McKinley Gwen Burton Poole Derek Supple Diane Willett DRAFT. -for review Staff Present: Linda Lutz, Ecology Center staff Minuliss July 2003 The Board did not have a quorum. The minutes from the July 2003 were held for discussion until the October 9, 2003 meeting. Meeting Change The Board discussed the possibility of moving the meeting time in an etch to have a quorum each month. The Board agreed that limited attendance is reducing the effectiveness of the Board. At the next meeting on October 0 the Board will discuss a possible change to meeting days. Green Building Committee (GBC) Mr. Sciarra spoke with Carolyn Brzezinski regarding the status of the energy code considerations. Most likely it will be discussed In December due to the heavy load of the committee. The Board is concerned that the Committee is taking so long to address the energy code issue. The GBC believes that raising the visibility of the energy code issue is important Educating the public through the news media could be helpful. The Board discussed using the public comment period at City Council meetings - to emphasize the energy code and its importance. The Adopt the Energy Code petition will be in an on-line format Mr. Sc larra will send it out to everyone on the Board. People can sign on line and be registered. If people have time they can help with the petition drive at the Farmer's Market In support of the energy code. Green Building tours There is another scheduled solar house tour in process, which may incorporate a new solar house in Evanston. The Board discussed the possibility of having speakers on green affordable housing. At present this is not on the Board's agenda. Energy No report Asbestos The Board discussed a request to investigate more information on asbestos and . . the permit process for asbestos removal. Currently the process Is under "4 ' `"`' ` jurisdiction of the county. [EPA Use Attainability Analysis of ft Chicago River System The second of three public hearings, regarding the IEPA's Use Attainability Analysis was held at the Ecology Center on Monday, September 8, 2003. About 30 people attended. ,r The lead researcher and project manager for the study reported on segments of . the river, their characteristics, and the current use of the Chicago River and its " tributaries. It is not clear that the North Shore Channel is a priority. Low oxygen and no flow characterize the channel, which is problematic. An infusion of dissolved oxygen would not be particularly effective for the channel as there is no. permanent significant flow in the channel. , . The law, In regards to the Clean Water Act, requires that the use of the river areas be determined. Water quality standards must be consistent with the current use. The channel is currently classified as general use. This stretch does not meet the general use standards. Previously more water from Lake Michigan was diverted to the canal improving the quality. That is not the case now. The boating standard (secondary use assumes that there is no or limited body contact) is lower than the general use which allows for swimming and fishing. Trees No report. Development Ms. Freeman discussed her experiences with the Planning and Development Committee as well as the Plan Commission. The P&D committee has been overwhelmed with development issues; they are beginning to look at ttme city as a whole instead of each project as an individual entity. Ms. Freeman presented a position paper to the Board for their consideration and reaction emphasizing a rational development policy. Currently some developments appear to build directly to the property lines reducing green space to almost non-existent areas. Current condos seem to have a high number of one -bedroom units. Many of the condo developments that have been approved are not completed and the effect of the density of these developments is unknown. This is an issue for current developments that are seeking permits to build developments. The Board discussed changes to the proposed rational development policy. The Board gave suggestions to Ms. Freeman. She will incorporate ideas and suggestions. Ms. Klevs will distribute the revised policy to Board members to review and prepare to discuss at the October meeting. Transportation Ms. Bryer discussed that Evanston's Transportation Future (EFT) will be meeting in September 25t' at the Service Center at 2100 Ridge. At the last ETF meeting, Alderman Jean-Babtiste attended. The City of Evanston did apply for a grant to be considered for an additional stop along Dodge Avenue. The Committee continues to work on their central issues. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, October e at 7:30 pm at the Evanston Ecology Center, 2024 McCormick Boulevard. NO QUORUM WAS PRESENT DRAFT: jar review Evanston Environment Board Meeting Minutes October 9, 2003 Members Present Members Absent: Staff Present Derek Supple David Dankert Gwen Burton Poole Mann Klevs Len Sciarra Tom Carey Iry Levinson Vicky McKinley Judy Freeman Diane Willett Linda Lutz, Ecology Center staff Minutes July 2003 The Board did not have a quorum. The minutes from the July 2003 and September 11, 2003 were held for discussion until the November 13, 2003 meeting. GBC Petition at the farrnmes market has about 800 signatures. The goal is 15W. Northwesbem students will organize and work for more signatures. It Is believed that 1500 are required for consideration by the Evanston City Council. The Board believes that Northwestern students can sign. The Board discussed being more organized to get the required signatures. Evanston's Energy Futures is working on the petition but lacks for volunteers. Mr. Supple will work on generating interest within Northwestern and may find people who can circulate petitions. The Board discussed how to locate the people in the community who will support the Energy Code. HU building Northwestern may be proceeding with the building on the lagoon. Next GBC meeting The Goal is to push along the energy code initiative. The City is reviewing ' building codes. Not much has changed since Mr. Sciarra talked with Ms. Brzezinski who has had little time due to the building moratorium. 2 At the state level the developers lobbied hard for defeat of the proposal. The Energy Code may be reintroduced. Owelopment The Board is waiting to review the document that is being revised by Ms. Freeman. Mosquito Abohmm nt The state has a mosquito abatement provision in an act for safety and health. Money is available to the states from the Federal Government. The City can go through the state to get the money. Ms. Poole thinks this is important Ms. Lutz will pass along the information to Department Director Doug Gaynor. Robinson Bus Lot l Ms. Poole found information that the EPA wiU be proposing more stringent emissions standards for buses in the Chicago area, This may be a reaction to the fact that the Chicagoland area is a non-attakunent area in part due to severe ozone levels. There may be new classifications for new vehicles. Requirements regarding older vehicles are generally grandfathered to former standards. The standards for ambient air quality targeted to 2007 motor vehicle emissions are a concern. There is a community meeting on the Tot Lot Meeting will be at Fleetwood Jourdain Community Center. Ms. Lutz will verify the date and remind Board members of the meeting time. Asbestos Ms. Hirshfield continued her expression of interest in the asbestos issue. The Board does not have enough membership at this point to staff an additional sub- committee. Ms. Hirshfield was asked to attend another Board meeting; she feels that this information should be available to citizens through municipal government. The County regulates the issue. The City does not have the resources to staff at this level. The Issue can be referred to the Health Department and to the Human Services Committee. Perhaps the Health Department is unaware of this concern. Ms. Lutz will convey the information to Ms. Hirshfield. Marina Marinas are becoming an issue as far as smart development. There will be more info on this area, as the local survey will be initiated soon. . ')V Canal Board members are concerned that the current standard of the north shone . channel not be downgraded. Standards are based on use. There is lofts of use; numbers from the Ecology Center have been reported. There are almost 1,000; , participants in canoe -canal based programs. Any information regarding Loyola Academy should be sent to Rob Sulki. Ms. Lutz will let Mr. Sulki know that crewing is done in earnest by Loyola and Woodlands Academies. Guon nn There are 2 vacancies on the Board. We need to have more people to attend meetings so there is a quonm present and there are enough people to do the Boards' business. Ms. Lutz will prepare an attendance list for Ms. Klevs for the last year's meetings. Ek ctbn of Board Preakkwd This will be in December. W. Klevs will complete her term. Board UoWng charVe of Tuna The Board needs to discuss the meeting time for a possible change that will better accommodate people's schedules. Next Meeting The next meeting of time Evanston Environment Board will be Thursday, November 13, 2003 at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. MUM for r*rl v Evanston Environment Board Meeting Minutes November 13, 2003 Members Present: Gladys Bryer David Dankert Iry Levinson Gwen Burton Poole Mardi Klevs Len Sciarra Derek Supple 9 PM Members Absent Tom Carey Judy Freeman Vicky MdGniey Diane Willett Others Presents Elizabeth rodahl, Alderman Joel Freeman Gina Lettiere Staff Present Linda Lutz, Ecology Center staff Minutes: July 2003, September 2003, October 2003 Ms. Bryer moved, seconded by Mr. Sciarra to approve the Board minutes from the following meetings: July 2003 September 2003 October 2003 add Gladys Bryer to absent Board member list The Board approved the motion to approve the three sets of minutes. Tot lot/ Robinson Buses Ms. Klevs received a call from Stephanie Levine, landscape architect for the City of Evanston, regarding the tot lot. Community members expressed concern about the air quality at the park. Ms. Klevs provided contacts for the IEPA and the Cook County Department of Environmental Control to gain information on prior evaluation of the air quality at the park. Ms. Klevs referred Ms. Levine to sources regarding air quality monitoring and risk assessment. Ms. Levine will contact resources including the Children's Center for Environmental Health, staffed by doctors who are experts on the effects of environment problems on health. The Board had suggested planting a green screen. The staff responded and has incorporated a screen Into the design. One issue is to monitor bus idling in the Robinson bus area and worst on enforcement with the Police Department Bus emissions are worse for your health than car emissions. Small sources (like the tot lot bus area) are hard to monitor for such a small area. The Board suggested that Robinson and the neighbors should get together and work on the bus idling issues. A complaint was registered about idling buses soon after the bus staging area was built. Ms. Willett and Ms. Poole had talked with Robinson about modifying bus engines, creating a green screen, and keeping idling down. The Board would like to see the park development plans. Ms. Lutz will ask Mr. D'Agostino to come to the December meeting. SEED students and recycling Issue Ms. Klevs spoke with a NU student regarding recycling. Alderman Rainey reminded the student that apartments over 6 units do not receive recycling. The Board suggested referring the issue to Ms. Freeman and/or Ms. Bryer who are aware of the requirements and regulations. The Board agreed that an educational process to inform apartment dwellers regarding recycling would be cost effective. The Board suggested that SEED could research the Issues, prepare a proposal on recycling and then bring the proposal before the Board. Discussion with Alderman Tisdahl The Board thanked Alderman Tisdahl for attending the meeting. Ms. Sciarra reviewed the Board's work on the proposed building code. The Board's position is that the City of Evanston should pass an energy code and has worked with the Energy Commission to develop energy -related proposals. Jim Wolinski, of the City's Community Development Departed mentioned to the Board redoing the City codes. The Board thought it was a good time to include an energy code in the City's building codes and brought the idea before the Health and Human Services Committee as well as the Planning & Development Committee (it took a year to finally get on the agenda in February 2003). The HSC suggested that the Board go to PBD. Ms. Bryer was able to get the issue on the agenda when Alderman Wynne was the chair, although it took a year. The Board viewed this as a great opportunity to include energy efficiency into the building odes. Through a strategic planning process, the Board decided to focus on the energy code as a way to help the home and building owners with their future energy costs. Mr. Sciarra talked with Mr. Wolinski and the assistant director of Community Development and sent them materials. The major issue was enforcement with new codes. Officially the material is still with Mr. Wolinski for his review. The current building moratorium has taken time and the department has not focused on the energy code. Current codes have not changed for 4 years. Previously the Board forwarded to information to Mr. Wolinski that would fund a person to write an energy code for the City. The Board is advocating for the 2003 code, which is the revision of the 2002 code. The incentive to adopt the code favors the homeowner not the builder/developer. Other communities are adopting some kind of energy code. Alderman Tisdahl approves of the voluntary compliance with the proposed code and will work to bring up the issues the P& D. At the last P & D meeting Mr. Wolinski said they were reviewing the code and making sure that the most important things are in the code. Mr. Levinson asked Mr. Wolinski for a report date; Mr. Wolinski would have to be ready to review and discuss the code. Codes are reviewed and adopted on a cycle. The IECC (International Energy Conservation Code) version 2003 is the code that is being proposed for adoption. The code would have to be voluntary. Chicago has voluntary, self- enforcing compliance. The Department of Energy wants municipalities to pass more universal code which they have spent a lot of time on and include compliance forms (with requirements and determine if this conforms). Enforcement in the field is more difficult. Inspectors would have to be trained. Chicago has a program where arch itectslcontractors become certified. The concept is that builders will aim at complying with the regulations. Grant funding may be available to work on enforcement for a year. The Board related how most discussions with the Building Department focussed on the lack of building department staff, and enforcement issues. There is a general lack of enthusiasm for adopting an energy conservation code one the part of the Building Department. The Board discussed the apparent lack of interest in environmental issues. Lack of money, on state, local, county and federal levels coupled with high unemployment, war costs and other issues may be contributing factors. The City Council operates with the best intentions translating specific tasks into the budget when they can. Most departments have more responsibilities added and no more people to do the job. Alderman Tisdahl noted that P& D meets very early and works long hours. Frequently the agenda is packed. Alderman Tisdahl will bring up the issue at P & D until it is discussed. Generally it is not really a lack of interest concerning agenda issues that makes it hard to get an item on the agenda, everyone is just overwhelmed. Alderman Tisdahl will call Mr. Wolinski and try to get the energy code on the agenda. If successful Ms. Lutz will let the Board know. Gina Lettiere has worked hard at Farmer's Market collecting signatures. She noted that lots of citizens are surprised that the code is not implemented, Most people seemed to think the energy code is positive. Alderman Tisdahl thanked the Board for all their hard work. Asbestos Ms. Klevs discussed advice for Deborah Hirshfield who had a very bureaucratic experience concerning asbestos. Ms. Hirshfield would like to see the Board attack the issue and make it easier for the average citizen to wade through the process. The issue is under county regulations, not municipal. The Board will see if Ms. Hirshfield logged her experience then maybe the Board could work with her on the process and delineate a more effective process that would be available to others. Information could be made public in a document or at a website. The health department may have information on asbestos. Mr. Levinson will contact Ms. Hirshfield. Lead screening, ideal at 9 - 3 years, has an effective process. When levels are high, the home is inspected and a process kicks in. Resources are limited and intervention occurs only in the worst cases. Generally the health department has the information. Municipalities receive funding from the State for this program. Perhaps the Board could use the lead process as a model and apply it to asbestos. Most likely no funding is available for this. Energy/Green Buildings Petitions gathered on the energy code have over 800 signatures. Approximately 25 signed on the web sites. The petition Is available at the Ecology Center. At the City Council meeting on December 15th Mr. Sciarra will speak at Citizens comment. Six different people will use 3 minutes each to discuss aspects of the Energy Code. Ms. Klevs suggested that she or another member should say that the Environment Board endorses the Energy Code. The Energy Commission will be contacted to see if they will endorse the energy code. Evanston's Energy Futures will decide when to present the petitions. Ms. Bryer did speak at the City Council meeting several months ago. Mr. Levinson, Mr. Sciarra, Ms. Lettiere, and others will speak. New members There is a nomination in process. A new member will be introduced in late November with approval tentatively slated for December. If this appointment is approved there will be one vacancy on the Board. New meeting time The Board discussed problems with securing a quorum. Changing the meeting time was discussed. However it appeared that keeping the meeting on the second Thursday of the month was optimal. Ms. Bryer moved, seconded by Mr. Dankert. The Board voted unanimously to have meetings on the second Thursday of the month. Holiday party The Board decided to wait on a holiday gathering. New Business Ms. Klevs rwused herself and left the room Mr. Supple noted that NU is back on track with filling in the NU lagoon. According to NU building personnel they are applying for the appropriate permits. The beams purchased for the project are in storage on campus. The building department had a recent meeting showing the project to fill in the lagoon. The Board suggested that Ms. McKinley be contacted to see what she can find out. Ms. Klevs relumed after discussion ended Recycling odd things Ms. Bryer asked if anyone had contacts regarding recycling of old computers, hazardous waste, and odd material. Ms. Klevs suggested contacting Kevin Greene (IEPA--217 785 0833) regarding computers. Keep Evanston Beautiful has a list of recyclers of uncommon materials. Currently CD's are not recycled. Groot will take and recycle anything if they have a buyer so if people are unsure of whether an item is recyclable they should put it in their bins. More information regarding markets may be available from the Chicago recycling coalition. Announcements Ms. Klevs announced that she was randomly selected to participate in the marina survey being done by the Corps of Engineers. Surveys are being conducted within Evanston and then in a distance outside of town. It is generally agreed that no funding is available other than the money earmarked for conducting the survey. Generally marinas are costly to develop and run and do not generate profits above costs. Next Meeting The Board will meet on December 11th at 7:30 PM at the Ecology Center. MUFT: far review Evanston Environment Board Meeting Minutes December 11, 2003 Members Present: Gladys Bryer Dave Dankert Judy Freeman Mardi Klevs Len Sciarra Gwen Burton Poole Members Agent: Tom Carey Iry Levinson Vicky McKinley Derek Supple Diane Willett Others Present: Stephen Lupton Staff Present: Linda Lutz, Ecology Center stall November 2003 Minutes Mr. Dankert moved, seconded by Mr. Sciarra to approve the minutes of the November 13, 2003 meeting of the Board. The motion passed. Energy The Board reviewed the basics of the Board's strategic plan. The Board focused on instituting an energy code into the Cdy's building odes. The Board thought it would be easy to institute, instead it has proved quite difficult. Mr. Sciarra will be part of a presentation to City Council on December 15, 2003. Seven different people representing Evanston's Energy Future will sign up to speak for 3 minutes at the public comment portion of the meeting. Each has a particular topic to discuss. They will be speaking right after each other. Last week Mr. Sciarra attended the Energy Commission meeting. The Energy Commission passed a resounding resolution to furthers" the energy policy proposal. Mr. Sciarra, Mr. Levinson, and Ross Vagnieres did a presentation on the energy policy. In the end the Commission' response was further study of the energy policy The meeting discussed self -certification of the proposed energy policy. Mr. Wolinski was not at the meeting and Mr. Sciarra met with Mr. Wolinski after the meeting. Mr. Sciarra said that self -certification can indeed be part of the energy code. The Board Is Election of Next Year's Chairperson Mr. Dankert nominated Derek Supple for Board chairman. Mr. Sciarra seconded the motion, which was unanimously passed by the Board. The Board discussion noted that Mr. Supple is extremely committed to environmental issues and the goals of the Board. He is dedicated and enthusiastic and the Board looks forward to his chairmanship. Now Business The Board noted that an energy efficient lighting grant had been received by the Fleetwood-Jourdain Community Center. The Board decided to write a letter of acknowledgement and e-mail to the Evanston Review and Roundtable. Mr. Sciarra will prepare a draft for review. Ms. Klevs noted that achieving a quorum has been difficult She will send out one last e-mail about Board members coming on time to the meeting. Old Business Ms. Klevs recused herself and left the room Ms. Bryer brought up discussion on Northwestern University Cooling Pond modification. The Board was unsure where Northwestem is in their permit process. The Board raised the question of whether wetland remediation would be required regarding filling In part of the lagoon. Would NU have to create a wetland equivalent? The Board raised a concern that this provision may have been deleted from the Clean Water act. The issue is that the man-made lagoon discharges into the Lake. Water stays in the lagoon and the Board is unclear whether water released into the Lake is the appropriate temperature. The Board reviewed the background concerning the lagoon. Originally NU did not note the change in lagoon size when they applied for the discharge permit. Public hearings were held through pressure provided by the Board. Mr. Sciarra will discuss the issue with Ms. McKinley. Ms. Kim returned to the meeting Ms. Freeman continues to rewrite the intelligent development document as the situation changes. The issue has been affected by the ward moratoriums. Zoning determinations for new development are fluid. Chicago Avenue is high-rise development, other wards are new development. Ms. Freeman thinks that issues are starting to be addressed in this area. The Board would like to review the document for citywide zoning. The Kendall College development and rezoning is an issue also. Ms. Freeman will bring in a revised document for the January meeting for Board discussion. The Board noted that the Chicago Tribune had an article on Dec. 11 about the proposed marina at South Boulevard Beach in Evanston. The Board agreed that a marina in the area would be problematic. Asbestos Ms. Klevs discussed advice for Deborah Hirshfield who had a very bureaucratic experience concerning asbestos. Ms. Hirshfield would like to see the Board attack the issue and make it easier for the average citizen to wade through the process. The issue is under county regulations, not municipal. The Board will see if Ms. Hirshfield logged her experience then maybe the Board could work with her on the process and delineate a more effective process that would be available to others. Information could be made public in a document or at a website. The health department may have information on asbestos. Mr. Levinson will contact Ms. Hirshfield. Lead screening, ideal at 1 - 3 years, has an effective process. When levels are high, the home is inspected and a process kicks in. Resources are limited and intervention occurs only in the worst cases. Generally the health department has the information. Municipalities receive funding from the State for this program. Perhaps the Board could use the lead process as a model and apply it to asbestos. Most likely no funding is available for this. Energy/Green Buildings Petitions gathered on the energy code have over 800 signatures. Approximately 25 signed on the web sites. The petition is available at the Ecology Center. At the City Council meeting on December 15th Mr. Sciarra will speak at Citizens comment. Six different people will use 3 minutes each to discuss aspects of the Energy Code. Ms. Klevs suggested that she or another member should say that the Environment Board endorses the Energy Code. The Energy Commission will be contacted to see if they will endorse the energy code. Evanston's Energy Futures will decide when to present the petitions. Ms. Bryer did speak at the City Council meeting several months ago. Mr. Levinson, Mr. Sciarra, Ms. Lettlere, and others will speak. New members There is a nomination in process. A new member will be introduced in late November with approval tentatively slated for December. If this appointment is approved there will be one vacancy on the Board. New meeting time The Board discussed problems with securing a quorum. Changing the meeting time was discussed. However it appeared that keeping the meeting on the second Thursday of the month was optimal. Ms. Bryer moved, seconded by Mr. Dankert. The Board voted unanimously to have meetings on the second Thursday of the month. Holiday party The Board decided to wait on a holiday gathering. New Business Ms. Kim fecused herself and left the room Mr. Supple noted that NU is back on track with filling in the NU lagoon. According to NU building personnel they are applying for the appropriate permits. The beams purchased for the project are in storage on campus. The building department had a recent meeting showing the project to fill in the lagoon. The Board suggested that Ms. McKinley be contacted to see what she can find out. Ms. Klevs rsfumed after discussion ended Recycling odd things Ms. Bryer asked if anyone had contacts regarding recycling of old computers, hazardous waste, and odd material. Ms. Klevs suggested contacting Kevin Greene (IEPA-217 785 0833) regarding computers. Keep Evanston Beautiful has a list of recyclers of uncommon materials. Currently CD's are not recycled. Groot will take and recycle anything if they have a buyer so if people are unsure of whether an item is recyclable they should put it in their bins. More Information regarding markets may be available from the Chicago recycling coalition. Announcements Ms. Klevs announced that she was randomly selected to participate in the marina survey being done by the Corps of Engineers. Surveys are being conducted within Evanston and then in a distance outside of town. It is generally agreed that no funding is available other than the money earmarked for conducting the survey. Generally marinas are costly to develop and run and do not generate profits above costs. Next Meeting The Board will meet on December 11th at 7:30 PM at the Ecology Center. ERAFP: far reriew Evanston Environment Board Meeting Minutes December 11, 2003 Members Present: Gladys Bryer Dave Dankert Judy Freeman Mardi Klevs Len Sclarra Gwen Burton Poole Members Absent Tom Carey Iry Levinson Vicky McKinley Derek Supple Diane Willett Others Present: Stephen Lupton Stan Present: Linda Lutz, Ecology Center staff November 2003 Minubes Mr. Dankert moved, seconded by Mr. Sclarra to approve the minutes of the November 13, 2003 meeting of the Board. The motion passed. Energy The Board reviewed the basics of the Board's strategic plan. The Board focused on instituting an energy code into the City's building codes. The Board thought it would be easy to institute; instead it has proved quite difficult. Mr. Sciarra will be part of a presentation to City Council on December 15, 2003. Seven different people representing Evanston's Energy Future will sign up to speak for 3 minutes at the public comment portion of the meeting. Each has a particular topic to discuss. They will be speaking right after each other. Last week Mr. Sciarra attended the Energy Commission meeting. The Energy Commission passed a resounding resolution to further study the energy policy proposal. Mr. Sciarra, Mr. Levinson, and Ross Vagnieres did a presentation on the energy policy. In the end the Commission' response was further study of the energy policy The meeting discussed self -certification of the proposed energy policy. Mr. Wolinski was not at the meeting and Mr. Sciarra met with Mr. Wolinski after the meeting. Mr. Sciarra said that sett -certification can indeed be part of the energy code. The Board is proposing self -certification because it is less costly; this is not the best solution. Mr. Sciarra noted that both Chicago and Evanston are home rule communities and can not be sued for lack of enforcement of polices such as the proposed energy policy. Mr. Sciarra will write a memo to Mr. Wolinski regarding self -certification and the Chy's responsibility regarding enforcement. Ms. Bryer will check with Alderman Tisdahl on the best strategy to get the energy code on the agenda (of the Planning and Development Committee) for discussion. The Board is looking for a deadline for Mr. Wolinski to report back to the Planning & Development Committee on his research into self -certification. Ms. Bryer moved, seconded by Ms. Freeman to send a letter to Alderman Tisdahl, regarding placing the energy code on Planning and Development agenda. An alternative would be for the Board to write a letter and read it at the City Council. The Board agreed that Alderman Tisdahl and Bernstein should be aware of the content of the letter prior to the meeting. The Board agreed that a presentation at a City Council public comment period would link the Environment Board with the proposed energy policy. Ms. Bryer is interested in setting up a timetable so the issue is not constantly delayed. The Board agreed that it would be wise to consult with the alderman prior to any action. There may be underlying issues of which the Board is unaware. Mr. Sclarra will draft a letter to send to the City Council as a communication for their first January meeting. Ms. Bryer moved, seconded by Mr. Dankert to send a letter to Planning and Development to act with more speed in their consideration of the energy policy. The Board approved the motion. Green Buildings A green building grant for the City of Chicago is being completed. Focus groups were with developers to find the best way to work for and to promote green building. The grant is supposed to be completed by the end of 2003. The Chicago Department of the Environment would set guidelines for all the city buildings that are new construction. They are trying to determine what will make the most sense at this point in time. Asbestos No report. Tot Lot The Board asked Ms. Lutz W see if Paul d'Agostino would attend the January meeting with an update. Election of Next Year's Chairperson Mr. Dankert nominated Derek Supple for Board chairman. Mr. Sciarra seconded the motion, which was unanimously passed by the Board. The Board discussion noted that Mr. Supple is extremely committed to environmental issues and the goals of the Board. He is dedicated and enthusiastic and the Board looks forward to his chairmanship. New Business The Board noted that an energy efficient lighting grant had been received by the Fleetwood-Jourdain Community Center. The Board decided to write a letter of acknowledgement and e-mail to the Evanston Review and Roundtable. Mr. Sclarra will prepare a draft for review. Ms. Wevs noted that achieving a quorum has been difficult She will send out one last e-mail about Board members coming on time to the meeting. Old Business Ms Klevs recused herseH and left the room Ms. Bryer brought up discussion on Northwestern University Cooling Pond modification. The Board was unsure where Northwestern is in their permit process. The Board raised the question of whether wetland remediabon would be required regarding filling In part of the lagoon. Would NU have to create a wetland equivalent? The Board raised a concern that this provision may have been deleted from the Clean Water act. The issue is that the man-made lagoon discharges into the Lake. Water stays in the lagoon and the Board is unclear whether water released into the Lake is the appropriate temperature. The Board reviewed the background concerning the lagoon. Originally NU did not note the change in lagoon size when they applied for the discharge permit. Public hearings were held through pressure provided by the Board. Mr. Sciarra will discuss the issue with Ms. McKinley. Ms. Nevs ratumed to the meeting Ms. Freeman continues to rewrite the intelligent development document as the situation changes. The issue has been affected by the ward moratoriums. Zoning determinations for new development are fluid. Chicago Avenue is high-rise development, other wards are new development. Ms. Freeman thinks that issues are starting to be addressed in this area. The Board would like to review the document for citywide zoning. The Kendall College development and rezoning is an issue also. Ms. Freeman will bring in a revised document for the January meeting for Board discussion. The Board noted that the Chicago Tribune had an article on Dec. 11 about the proposed marina at South Boulevard Beach in Evanston. The Board agreed that a marina in the area would be problematic. Announcements Ms. Bryer gave an update on Evanston`s Transportation Futures (ETF) which is meeting every 2 months. Pace will study their transportation routes In the north shore area. Pace has hired an outside consultant to study the routes. Pace and CTA representatives often come to the ETF meetings. The CTA is getting some flak on the routes. They will probably not change any of the new routes. One bus line may be cut due to lack of ridership. ETHS remains an issue. It looks like the buses are coming too early to ETHS to get students. Ms. Bryer will check to see if this Is the case. Security may be in charge of the after -school busing program. NEXT MEETING The next meeting of the Environment Board will, be on January 8, 2004 at 7:30 PM at the Ecology Center. DiU T: for ravtaa Evanston Environment Board Meeting Minutes January 8, 2004 Members Present: Tom Carey Dave Dankert Judy Freeman Mardi Klevs Iry Levinson Steve Lupton Vicky McKinley Gwen Burton Poole Len Sciarra Derek Supple Members Absent: Gladys Bryer Diane Willett Others Present Claire Delgado, Jan Lockwood, Matt Wynla Staff Present: Linda Lutz, Ecology Center staff December 2003 Minutes The Board reviewed the December 2003 minutes. Mr. Sciarra moved, seconded by Ms. Klevs to approve the December 2D03 minutes. The Board approved the minutes. State of the EEB Report Ms. Klevs reported that it is the tradition of the outgoing chair to report on the past years activities. Ms. Klevs highlighted the following topics reminding the Board that some issues have been resolved and others are incomplete. Issues/Activities of the Board in 2003: • Cellular transmissions from water meters • Asbestos public information process • Northwester Lagoon issues • Evanston's Energy Future forum: 100+ attendees, 4 citizen committees formed. • Advocated adoption of International Energy Conservation Code (IECC) within Evanston's building code. January 2003: Presentation to P&D committee on cost benefrt analysis of an energy code. Summer: International Energy Conservation Code petition drive began; Energy Code was emphasis of the strategic planning process; Board worked diligently to inform City staff, committees. This issue has not yet been discussed by P&D. • Diesel emissions at the Gilbert Tot Lot; landscaping and monitoring plans • Dutch Elm Disease; 3 forums result of work with TREE • Worked with Evanston's Transportation Future regarding effective bus routes • Researched and suggested permeable pavers for alley/demonstration area • Attended Use Attainability Analysis hearings of the Chicago River watershed • Conducted green building tours; invited elected officials • Researched kudzu, City of Evanston dealing appropriately with kudzu • Recycling: Determined Groot may recycle whatever plastics you put in. ., • Board supported policy on Intelligent Development and heard from community -groups "Citizens -for Intelligent Development" and "Evanston's- Affordable Housing Future". Goals for the Year Ahead • Make the environment a regional and local election issue. This would create more action on environmental issues within Evanston. • Marina and Lagoon issues regarding clean water continue to be important. Debate regarding the proposed marina and water quality issues could bring these issues into the larger view. Few natural wetlands exist in Evanston; they should be preserved. A whole series of marinas is being planned for Lake Michigan from Milwaukee to Indiana/Michigan, the environmental impact of all the marinas should be considered holistically • Future of the North Shore Channel will be decided either this year or next. There should be a vigorous dialogue concerning the cost/benefit of treating for bacteria. This is a turning point in the canal's history. The Board thanked Ms. Klevs for her review and indicated that they would like to send a copy of Ms. Klevs statement to the kxal newspapers and to the Human Services Committee as a yearly report of the Environment Board. Ms. McKinley moved, seconded by Mr. Levinson to send a report. The Board approved the motion. Ms. Klevs agreed to rewrite and send it out. The Board discussed the issue of their effectiveness. Currently there is no City policymaker representation at the Environment Board meetings. Occasional City staff attends as a visitor or presenter at Board meetings. To be more effective, the Board suggested having a representative from City staff that is involved in policy issues. The Board discussed articulating a clear vision and how to get that vision implemented. Requesting new City staff representation and presenting an annual report at a City Council or a Health and Human Services (HHS) Standing Committee meeting might be helpful. The Board has reported formally to the HHS Committee twice annually in years past. This would be a consistent opportunity in which there may be better reception to the issues that the Board is currently addressing. These regular presentations would also be a forum for direct, two-way dialogue between at least a number of Council members and the Environment Board. 2 11 Energy Codes Mr. Sciarra reported that two state legislators will reintroduce a bill to implement a statewide energy conservation building code. This bill would not include the residential component of the code as was included in the assembly's previous effort at passing such a bill. Therefore this code would apply to all public and commercial new building and renovation in the state of Illinois. One issue the bill will have to address would be local control mechanisms to ensure compliance. Mr. Sciarra noted that the Energy Commission has now decided to support the Environment Board's work on the Energy Code and urge the City of Evanston to adopt the IECC. In addition, petitions with approximately 600 signatures of Evanston residents are in support of the code. Board members reported that a presentation at the City Council meeting's public comment period was given in December and delivered the board's message quite explicitly. The Board continues to recommend implementing the IECC as soon as possible. Approximately 1900 units were built in. Evanston last year and are a lost opportunity for easily implemented energy efficiency measures and future energy savings for the new Evanston residents. Fleetwood Jourdain Community Center Lighting Upgrade The Board discussed Mr. Sciarra's letter to the local newspapers supporting the City's efforts at improving lighting efficiency at Fleetwood Jourdain (the City resolved to apply in April for an Illinois Clean Energy Community Foundation grant for which park districts are eligible). The City of Evanston will pick an energy consultant to help plan an upgrade to the lighting system. Board members stressed that the goal should be to reduce energy demand while maintaining adequate lighting quality. The Board approved a motion that Mr. Sciarra make corrections and send the letter. Board Letter to Max Rubin: The Board discussed the draft letter and made suggestions. ENH Medical Waste Incinerator Claire Delgado and Matt Wynia asked for the Board's assistance in researching incinerator -related issues. At question is Evanston Northwest Healthcare's (ENH) medical waste incinerator. They reported that the City of Chicago has recently eliminated most, if not all, medical waste incinerators in the city; incinerators are being consolidated and many hospitals are shipping out their waste. Evanston Hospital continues to incinerate. These residents claim Evanston is behind the times. They claimed alternatives to incineration were available including sterilized steaming and recycling or digestion. They reported that in the neighborhood surrounding the hospital, citizens feel that incineration is inappropriate in this residential area. Mr. Levinson reported that incinerators are burning at high temperatures: 1800 degrees plus. Oxygen is added at 2400 - 2600 degrees. Baghouses, with a series of filters, catch solids. Generally only steam or gases are emitted (escape from baghouses). Any particulate matter emitted indicates the system may not be operating effectively. Biohazards are not considered to be an issue due to high incineration temperatures. ENH should have reports on their stack tests. Requests can be made through the IEPA. Manufacturers do the testing on the incinerator standards. Generally the industry standards are developed and the incinerators have to meet those standards. Ms. Klevs reported that a few years ago Cook County came out and did . some tests in response to citizen complaints. No smell results were determined to be coming from the medical waste incinerator. - - The citizens were concerned with air quality issues and thought that air pollution control standards may be too generalized. They are researching the standards, and attempting to determine if this type of process is safe for a residential community. They would like help in researching and determining the extent of environmental issues involved. Ms. Delgado did see on the reports that there were malfunctions in the incinerators. She is unaware of when ENH's permit is up for renewal. While ENH may be operating according to current standards, there is a question of whether current pollution standards are appropriate. Ms. Delgado's group has requested information through FOIA. W. Levinson noted that is important to determine what the rules for incinerators are within Evanston. The next step would be to check out the rules, and see if they are being followed by ENH. Above that, a determination needs to be made as to whether there should be incineration in a residential area in Evanston and whether local laws can and should be strengthened. The latter initiative, he stated, could be very political. The group summarized their actions with the City of Evanston. They have no information yet. Health and Human Services Committee alderman were surveyed and petitions are being circulated. Alderman Tisdahl and Jean -Baptiste have received letters supporting shut down of the incinerator. The Alderman have given assurances that this will come up at a February meeting. They have asked the IEPA for the modeling results for the incinerator. Modeling will tell what is being released and you can determine what is being emitted and evaluate whether this is hazardous or not. The Environment Board suggested that a knowledgeable person should evaluate the modeling report. Presently, there is a lot that remains unknown. The Board suggested the Chicago Law clinic as a possible source of assistance. Cook County Environmental Control was involved in the past (they have an environment and energy division) and could be another option, though it was noted that the county won't do anything beyond testing compliance for that which is required by the current taws. The citizen group agreed to send a packet with more information to the Environment Board. Mr. Sciarra moved, seconded by Mr. Levinson, to write a letter of inquiry to ENH. Mr. Lupton agreed to worts with the group to write the letter. Mr. Levinson stated he would look at FOIA information, including information on running stack tests. The Board approved motion with abstentions by Mr. Carey and Ms. Freeman. 4 The group's email is nobumevanston@aol.com. Health and Human Services Committee The Board will develop an agenda for the HHSC on the Environment Board's concerns. The Board will develop a list to be discussed at the February 2004 meeting. Additionally the Board will look at the sub -committee structure at the February meeting. Green Building Committee The GBC reports that it continues to work on advancing implementation of the building energy conservation code. Gilbert Tot Lot A green screen has been incorporated into the landscape plan. Currently, bus idling is considered an enforcement issue. The Board suggested that the issue could be raised as an enforcement issue at a community -policing meeting. Ms. Lutz will get a contact list of citizens at the last public hearing on the Tot Lot. ` Household Environmental Health Community Information The City has a list of items that they are concerned about including lead. The City Health Department has a program that will help with lead detection on property. This Is available through the Property Standards and Housing Division (program funding comes from Cook County program). The Board suggested that perhaps the City should include programs for asbestos, mercury, and other toxins (perhaps even mold) in addition to lead. The goal would be to disseminate information targeted to the homeowner to address possible environmental health concerns. Perhaps information should also be included on household hazardous_ waste (paint, batteries, etc.). Websites are available on many of these issues and could be linked with City's website making it easy for residents to find out information on these potential toxins. Mr. Levinson will wont on this. Additional information to research includes contacts for organizations where citizens can find information and help on these topics. intelligent Zoning Document Ms. Freeman presented the latest draft of the document, which she hoped to get to the Planning Commission within the week, as they would be taking testimony on the Chicago Avenue 133 area. Ms. Freeman suggested additional set backs should be recommended to allow for more green space. Mr. Dankert reported that a number of cities can be used as examples of effective smart growth policies and sustainability initiatives. Evanston shoulu look at development strategies that are being used by cities such as Seattle, Portland, and Santa Cruz. What is being proposed in the Intelligent Zoning document is that the City of Evanston 5 encourage smart growth, as well as hold public hearings on the subject. Ms. Freeman agreed to revise the Dolicy and submit it to the Planning Commission. Ms. Klevs moved to authorize Ms. Freeman to revise the intelligent development document incorporating the Board's suggestions and to ask Ms. Bryer to present the document at the Plan Commission meeting. The motion was seconded by Mr. Levinson and approved by the Board. (The document draft will be attached to the hard copy of the minutes). Earth Day Community Visioning Event The NU SEED organization is organizing a two -evening Earth -month event series for the Evanston community and the Northwestern campus in April. The first evening of the event would feature a "sustainability" speaker with past municipal leadership experience, such as the current Mayor of Madison, Wl or Burlington, VT. The second evening would focus on small group visioning sessions incorporating topics such as clean energy, affordable housing, transit -oriented development, smart growth, and watershed preservation issues (including the possible marina, the Northwestern lagoon project, and North Shore Canal). The event will be co -sponsored by the Evanston's Sustainable Future Coalition. The speaker and dates are to be determined. Wind Turbine A community meeting will be held on February 28th at the Ecology Center regarding a possible wind turbine design for the Ecology Center. The Ladd Arboretum Committee suggested that the wind group attempt to involve the neighborhood in the discussion. Mr. Levinson suggested that a wind turbine could be tied with an electrical turbine that could help oxygenate the canal. Providing oxygen for the whole canal is a larger engineering project. Multiple questions should be discussed including aerating the canal, provide energy to the Ecology Center, aesthetics, appropriate location, etc. It would be an interesting idea to include aeration of the canal to this "renewable" power generation project. Board Vacancies The Environment Board has one position that remains to be filled. Next Meeting The next meeting of the Environment Board will be Thursday, February le at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. C1 ZSUUT: for rari ev Evanston Environment Board Meeting Minutes February 12, 2004 Members Present: Gladys Bryer Tom Carey Dave Dankert Mardi Klevs Steve Lupton Gwen Burton Poole Len Sciarra Derek Supple Members Absent Judy Freeman Inv Levinson Vicky McKinley Diane Willett Others Present Suzelle Tempera Staff Preseft. Linda Lutz, Ecology Center staff January 2004 minutes The Board reviewed the January 2004 minutes. Mr. Sciarra moved, seconded by Ms. Bryer, to approve the minutes. The Board voted to approve the January 2004 minutes. Strategic Planning The Board focused on strategic planning initiatives that could improve the effectiveness of the Environment Board. Suggestions included: Present a report to the Health and Human Services Committee (HHSC) on a regular basis: twice a year. An individual or a group could go. The Environment Board reports to the HHSC and should be able to get on the agenda. Present to Planning and Development as building issues come up; the Environment Board has had difficulty getting on the P&D agenda. Solicit support of Alderman and/or staff with particular issues Invite staff from P& D to Board meetings to discuss relevant issues; the Board has had some success with some issues Generally P& D has a very full agenda that is focused on particular topics. Report on energy code to P& D by April; still reviewing at this point. Determine what is happening and how can the Board get more effective communication with the City Council. The major question has been how to convince Alderman that the Environment Board issues are important enough for Council consideration. Send a list of Environment Board members noting their areas of expertise to get the Council members to be aware of the Board's expertise and resources. Educate people who are running for office about environmental issues. Public education could include a publicity campaign every week in the newspaper that focuses on environmental issues. Determine if Julie Hamos might be interested in pursuing a conversation on how the City can address more environmental issues. Convince both political parties to write letters to in support of environmental issues particularly on the energy code (Ms. Bryer will make calls and write a letter to the Evanston Review and Roundtable). Determine how to get the community, the City Council, the City staff, etc. more interested in environmental issues. Focus on the goal of adopting the International Energy Code (IEEC) Attend SPAARC meetings and see what's going on; Ms. Poole will attend for a couple of months. Mr. Sciarra will update Ms. Poole on items that might have relevant environmental issues. Develop a support network concerning environmental issues that have a large effect on important resources such as the North Shore canal and Lake Michigan that can mobilize political support for these Evanston resources that should be protected. The Board noted that on Feb. 26th there will be a meeting on the marina by a group opposed to marina development. Additionally the last of the IEPA Chicago rivershed meetings will be on Monday May 90th at 7:00 PM at the Ecology Center. The Board suggested that Alderman should know about the meeting, as it will affect the long-term water quality designation of the canal. Downstream should be upgraded, but the canal should remain a general use standard. Develop a document that highlights the importance of the standards for the canal.; Mr. Lupton and Mr. Supple will draft a document to inform the HHSC about the importance of the IEPA's study. Ms. Bryer moved, seconded by Mr. Lupton that the Board draft a position paper to send to the HHSC on the canal and the importance of maintaining a general use standard for the canal. The Board approved the motion; Ms. Klevs abstained from voting on the motion. Evanston Nortihwestem Hospital Mr. Lupton reported that ENH is operating within the confines of their permit. Mr. Lupton is attempting to secure the modeling data for more specific information. The Board suggested that perhaps it might be a positive step to contact ENH directly and ask them to voluntarily provide information on the incinerator that could be shared with the residents around the area. Questions could include: . Are they taking wastes from other hospitals? • Is there any data that ENH can share on mercury levels in soils in the area affected by the medical incinerator's plume? . Would ENH be willing to conduct a health survey of residents in the area surrounding the ENH medical Incinerator? Mr. Lupton agreed to follow up in an effort to have a good neighbor dialogue. Mr. Lupton will waft until after the HHSC meeting of February 160 when the neighborhood group will be on the agenda. The information can be found through the FOIA. Perhaps the first step would be to ask for data, and wait on the mercury and survey. Generally the Board agreed that the goal would be to make some management changes based on the community meetings. On Tuesday March 2nd, SEED is holding a discussion on the Incinerator issue. The panel will include Jay Terry (Director of Health and Human Services for the City), Health Care without Harm organization, and possibly an ENH representative. Northshore Canal Ms. Klevs discussed the importance of attending the last of the IEPA's Use Attainability Analysis meeting on the Chicago River watershed, which includes the Northshore channel. The meeting is on May 10, 2004 at 7:00 PM at the Ecology Center. Evanston's Transportation Future (ETF) PACE has set aside money for a consultant to hold public meetings and complete a North Shore area transportation improvement plan including a group of five local communities (Wilmette, Evanston, Rogers Park, Lincolnwood, Skokie). An ETF representative was appointed to serve on the advisory council at these public meetings. ETF meetings will be held on the fourth Thursday of each of the next four months at the Evanston Public Library. ETF got the City to request funding from CTA to survey whether there was a need for a stop in Evanston on the yellow line. A study will be performed but Ms. Bryer is not sure exactly what the study was funded to determine. The Evanston area has a number of rail corridors. Some are used while others are abandoned. ETF is interested in the rights of way along all corridors. Earth Day Community Visioning Event Mr. Supple requested Board support for the Earth month lecture series on sustainability at Northwestern. On April 22 the first lecture of the event will be John Norquist, former mayor of Milwaukee and president of the Congress for New Urbanism. April 29th is the second environmental visioning event that will look at a vision for a sustainable Evanston. Mr. Sciarra moved, seconded by Mr. Lupton, that the Environment Board be a sponsor of the "Designing Evanston's' Future" event series and that information on the forum will be transmitted to the Evanston City Council. The Board approved the motion. Letter of suggested criteria for City Manager selection The Board discussed whether they should weigh in on the criteria to be used to select a new City Manager. After discussion the Board agreed that any action regarding this issue should be done as an individual. IL Energy Efficient Commercial Building Act The Board reviewed a draft of a letter to the City Council. The Board agreed with Ms. Klevs' and Mr. Carey's revisions and discussed sending it on to the Evanston City Council requesting that the City Council support HB4099. Mr. Dankert moved, seconded by Mr. Lupton to send the revised letter in support of HB4099 to the Evanston City Council, the Evanston Review, Roundtable, Daily Northwestern and Representative Julie Hamos. The Board approved the motion. Omnibus Energy Legislation Ms. Bryer moved to send a letter to Evanston's federal House and Senate representatives to oppose attempts to attach a stripped -down version of the energy bill to the highway reauthorization bill or any other bill. Mr. Dankert seconded the motion, which the Board approved. The letter will go out under Mr. Supple's signature for the,. Board. _ Announcements Mr. Supple noted that the Board had received a complaint about push behind leaf blowers, which are just as loud as leaf blowers. The Board recommended that.the citizen discuss the issue with their alderman. Ms. Bryer discussed a position paper on Fair Trade Coffee and its environmental impact. The goal is to give a living wage to coffee producers. Clean school bus money is available through the USEPA, which could be used to buy a bio-diesel bus for District #65 and the Recreation Division. Next Meeting The next meeting of the Environment Board will be Thursday, Marchllth at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. WAIT: for rovdaw Evanston Environment Board Meeting Minutes - March 11, 2004. tiAembers Present: Tom Carey David Dankert , Judy Freeman ; Mardi Klevs Iry Levinsbn Gwen Burton Poole Len Sciarra Derek Supple Members Absent. Gladys Bryer Jan Loughlin Steve Lupton Vicky McKinley j Diane Willett Others Present: Hai Mead, Moira Sullivan, Debbie Hillman, Ross Vagnieres Staff Presenb Linda Lutz, Ecology Center staff The Board introduced themselves as did the members of the wind sub -committee of the education.committee of Evanston Energy Futures group. February 2004 minutes The Board reviewed the February minutes and approved the minutes from the February 12, 2004trivironment Board meeting. Evanston's Energy Future: Wind Generator Project Four representatives from Evanston's Energy Future education committee presented a history of their seven -member wind generator sub -committee. The focus of the committee for the last 2 years has been to replace the old wind generator at the Ecology Center. The group feels that a replacement generator would help to generate consciousness about alternative energy. The wind -committee would augment the wind generator project with educational programs. - The group met with SPAARC and received approval to research the topic of replacing the wind generator. Conditions include a maximum height of 220 feet, consideration of cellular phone antennae, and holding public meetings. A The wind sub -committee said the selected generator, a 10kw Bergey, is projected to produce one-third of the energy needs of the Ecology Center. The group has looked into average -wind speeds in Evanston. Wind direction makes a difference in wind velocity. From the information the group has collected they determined that most wind data in the area is taken at a height of 30 feet (O'Hare airport gets data at 30 feet). The Board requested the data and equations the wind group used to calculate their projections. The Board noted that wind speed varies noticeably from ground level to six feet and above. The Board suggested looking to the MWRD for wind data information that might be available from the MWRD plant at Touhy. The wind group ifs looking at the wind generator as a demonstratiori project. They have concluded that the wind generator would not be commercially viable. Cost estimates for the replacement generator have ranged from $40,000 to $80,000. There is a five- year warranty period on the generator. Funds would be raised through grants and a maintenance fund would be established. The pay back period is calculated to be 14 - 23 years. Projected increased costs in electricity were not calculated in the pay back period. The group notes that the energy is free and generators have come down In price. Benefits include electricity in times of power outages. The Board noted that a wind generator could feasibly run aerators in the canal to improve the water quality in the horth shore canal. The wind group reported that they had received an endorsement for the project from the Energy Commission last week. The wind group produced a flyer that was distributed in the area and in downtown Evanston in response to the Ladd Arboretum Committee's request. A public meeting ,was held on Saturday, February 28t'. Mr. Sciarra moved, seconded by Mr. Dankert that the Environment Board endorse the proposal of the Evanston Energy Future group to replace the current wind generator in the Ladd Arboretum with a 10kW Bergey wind generator. The Board voted to approve the motion. The Board asked how the wind group was going to gamer more public support for the replacement. They acknowledged that this is a problem that•they are working on. The group is looking to get aldermanic support for the project. The Ecology CenterA add Arboretum is in the 7th ward bordering on the 5th ward. The group is planning on producing a video that can be seen on their website to help promote the project. Robert Crown Building Mr. Sciarra will continue to investigate the progress of the planning and development departmept to replace/rehabilitate the Robert Crown Community Center. Evanston, Marina Forum Ms. Klevs reported that the public meeting on the marina had a large turnout. The _meeting took place in the large meeting room at the Main branch of the public library. The lake Michigan Federation took a strong stand against the marina. Members of a Roger's Park association as well as Evanston groups and individuals are working together in their opposition to the marina. A study on a potential marina was funded through federal monies. It is unclear where the marina process will go from here. North Shore Canal Use Attainability Study (Ms. Klevs recused herself and left the room) Mr. Supple presented a draft of a -letter that is directed to the City Council on the importance of public participation in the Use Attainability Analysis study being conducted through the iEPA. The Board discussed Mr. Supple's letter. The Board moved to approve the letter regarding the study and voted in support of the motion. - Mr. Supple will send the letter via e-mail to Board members. % (Ms. Xlevs retumed to the room) Medical Waste Incinerator at ENH The Board discussed the incinerator at Evanston Hospital. The Board understands that Evanston Hospital is operating under the guidelines of their permit. Earthday Community Visioning Event Series Mr. Supple distributed the agenda of the events. Each of the events will take place on Thursdays in April. There are a number of sponsors including the Energy Commission and the Housing Commission. Organizers plan to have small diverse groups discuss a number of issues regarding their vision for Evanston's future. Environmental Impact of Proposed Smoking Ban for Indpor Public Places Ms. Poole has done some research on the current initiative of a proposed smoking ban in public places in Evanston. Recently over 63 people spoke at a public meeting on the subject. She suggested that the Board might provide a forum for interested cmzzens to gain information ion air quality and its impacts on the environment and health issues. Issues might include pollution, second-hand smoke, exhaust systems, restaurant economic interests and related issues. The forum could present both sides of the issue. Ms. Poole will distribute some of her research on indoor air quality. The Board concluded that there is a lot of public information on the subjects of smoking and indoor air quality. Smoking is not regulated in some areas in Evanston (this Includes bars). Restaurants with seating over 40 patrons must have separate smoking and non-smoking areas. Seventy per cent of the rdstaurants in town are smoke free. Ms. Poole advocated for the Environment Board to be involved in some way. The Board did not reach a conclusion in this area. Ms. Poole will continue to research the issue. The indoor air quality proponent group (Evanston Community Health Advisory Board) will meet again on April 12, 2004 with the Health and Human Services Committee. _ Health and Human Services Committee The Board directed Ms. Lutz to schedule a time for the Environment Board to meet with the Health and Human Services Committee. Several issues that should be . discussed include adoption of a municipal energy code within Evanston's building code, the environmental impact of the proposed marina, density of development issues in Evanston, the iEPA's Use Attainability Analysis study regarding the North Shore Canal,. the Environment Board's function and relationship to the HHSC, and how to be more effective In working with the City Council and City staff. The Environment Board will report on the progress that they have made on other certain issues. The Board agreed that the Board should present to the HHSC on a regularbasis. Announcements Combined Sewer overflow plan The, Board reviewed the announcement from the City of Evanston Public works _ Department on a public hearing March 31, 2004 to be held on the combined sewer overflow plan. Individuals are encouraged to register their opinions regarding the+ waterway, the permit public notification plan, and other related issues. Computer Recycling Mr. Levinson discussed computer recycling. The Board discussed whether computers can be placed in the City of Evanston recycling bins. Curbside recycling does not pay for itself. With the addition of computers to the recycle waste stream that perhaps the City's•cost of recycling can be reduced. Information on the contract with Groot needs to be verified and investigated. Ms. Lutz will forward information on computer recycling to Cathy Radek of the public works department. r Planning and Development Meeting Ms. Poole reported on the Planning and Development meeting. Ms. Poole has received suggestions to attend various meetings such as the2oning Board or SPAARC. Some issues with environmental impact start in these committees and the Board might be able to weigh in on issues in their developmental stages. The• Board encouraged Ms. Poole to attend the meetings she deems appropriate for Environment Board issues. Next Meeting The next meeting of the Environment Board will be Thursday, April 8th at 7:30 PM at the Ecolbgy Center,,2024 McCormick Boulevard. i DRAFT: for review Evanston Environment Board Meeting Minutes April 8, 2004 Members Present: Gladys Bryer Judy Freeman Janice Loughlin Steve Lupton Gwen Burton Poole Len Sciarra Derek Supple Members Absent: Tom Carey Dave Dankert Mardi Kim Iry Levinson Vicky McKinley Diane Willett Others Present: Staff Present: Linda Lutr, Ecology Center staff March 2004 Meeting Minutes Board reviewed the minutes and approved the minutes from the'March 11, 2004 Environment Board meeting. Hybrid Vehicles for Fleet Services Mr. Sclarra opened discussion regarding the fact sheet on cost benefit of hybrid vehicles. The Board agreed that information should be passed along to the City of Evanston. Information will be directed to Kathy Radek who is in charge of Fleet Services. The Board is in the loop regarding new technology and the Board could send along concise information. Information will be forwarded to Ms. Lutz and she will use a consistent format to send the information to the appropriate person. The Board approved a motion to follow this procedure with new information that could be of value to the City of Evanston. Earthday Community Visioning Event Series Mr. Supple discussed the Earthday community visioning events. City officials will be invited to participate. Currently there are 58 co-sponsors for the community event. Several hundred people are expected to turn out for the two events. Marina Ms. Loughlin gave an update on the marina. The Army Corps of Engineers was responsible for researching the feasibility of a marina as well as completing a needs assessment. The report is inconclusive. Ms. Loughlin will research this approval and keep the Board appraised. Ms. Loughlin Y411 get the report and circulate it to the Board. The original report is a reconnaissance report, which will be analyzed in more detail. If favorable the Army Corps would recommend that the initial study be followed by a more extensive feasibility study. The Board discussed issues such as who would the developer be, would this be a City of Evanston project. Generally two thirds of the funding would come from the federal government. No aftemative sites were looked at; the proposed area has little parking and the area is not an historic harbor. There are waiting lists for neighboring harbors in Wilmette and Chicago. Off water moorings are available. The Board agreed to keep updated on the issue and review the final report on the reconnaissance study to provide comment on environmental issues regarding the issue to the Human Services Committee and the City Council. Robert Crown Study No report or new information was available on this renovation project. Civic Center The current decision of the City Council is not to put more money into the Civic Center. The Board will follow the City's proceedings. There is no decision at this point whether a new civic center will be built on the current site or relocated to another site. The Board suggested considerations for a new site would include access by public transportation, parking availability, cost of land and other factors. Environmental Impact of Proposed Smoking Ban for Indoor Public Places Ms. Poole noted that she had compiled an extensive document on indoor air quality. The Human Services Committee will be meeting prior to the next Council meeting to address the issue. Ms. Poole will go to the meeting and gather more information in addition to making a statement for the Environment Board. The Board reviewed Ms. Poole's research. Ms. Freeman reported that she had discussed the issue with Don Zeigler who is one of the co-chairman for the Evanston Community Health Advisory Board. Mr. Zeigler expressed interest in coming to a Board meeting and discussing the initiative with the Board. One initial question regarding the smoking ban is the economic impact of banning smoking in downtown restaurants. Some studies have shown that there is rdtle if any economic impact on a smoking ban in an area such as Evanston. T .. The Board noted that smoking is an environmental issue as well as a public health 5. issue. The Board agreed that this stance is consistent with the Environment Board's . , charge. The Board empowered Ms. Poole to represent the Board in a public capacity The Environment Board supports an amendment to the City of Evanston's indoor dean air ordinance that would ban smoking in indoor work areas recognizing that smoking is known as both a health and environmental hazard. The Environment Board recommends this proposal. Ms. Freeman moved, seconded by Mr. Sciarra to approve the above position statement. The Board approved the motion. Energy Codes The Metropolitan Mayor's Caucus is giving a series of training programs. The Mayors Caucus is interested in maintaining home rule of building codes in Illinois. The Caucus received $40,000 from the Illinois Clean Energy Community Foundation to hold training sessions for local building officials throughout the metropolitan region on implementation and enforcement of the IECC (International Energy Conservation Code). Six Evanston planning and building department staff went to the training ' sessions including 3 to the commercial code session and 3 to the residential code training. Del Leppke of the Energy Commission also attended both sessions. The general consensus was that the training was good. The free software helps city officials determine if projects meet the code. General consensus by the inspectors was that the code would add a Bth visit to the 5 that they do now. Building inspectors discussed problems like an addition (whether just the addition or the whole house would need to meet the new codes is an issue). Exceptions can be made through ordinances or practices. Obstacles as presented were neutralized by communities that had the ordinances. As a result, members of the Energy Commission and the Environment Board would like to meet with Jim Wolinski and work in support for the new energy codes. Mr. Sciarra reported that he continues to work on getting support from both the local Democratic and Republican organizations for the Energy Code. Mr. Sclarra will follow up to get a letter of support from each party as well as one from the Evanston Chamber of Commerce. Meeting with the Mayor Ms. Freeman has an appointment with Mayor Morton to discuss how the Environment Board can be more effective in City government. Individual Board members will review their areas of expertise and this information will be put on a spreadsheet to demonstrate the depth of experience and skills represented on the Board. Ms. Bryer may attend also. Several areas to discuss include: There are very few requests for the Environment Board's service The Energy Code initiative was started by the Environment Board and is now the purview of the Energy Commission The Environment Board is concerned about the quality of life in Evanston; involved in r many different areas The Environment Board is here to help the City staff and elected officials The Board is available and is not being used to their full extent The City should more seriously use its Comprehensive General Plan as a guideline. Generally environmental decisions are already decided before the issues become known to the Board Offer the City and policy makes information to help make educatedfinformed decisions No director level staff appears to have an environmental interest Health and Human Services Committee Ms. Lutz has submitted a formal request to appear before the Health and Human Services Committee. The request is processed through Director of Parks/Forestry, Doug Gaynor. Ms. Lutz will let the Board know when a date is confirmed. Next Meeting . The next meeting of the Environment Board will be Thursday. May 13th,at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard, Evanston. DRAFT: for nevi ew► Evanston Environment Board Meeting Minutes May 13, 2004 Members Present: Dave Dankert Judy Freeman Mardi Klevs Iry Levinson Janice Loughlin Steve Lupton Gwen Burton Poole Len Sciarra Members Absent: Gladys Bryer Tom Carey Vicky McKinley Derek Supple Diane Willett Staff Present: Linda Lutz, Ecology Center staff Others Present: Richard Seaman, Steve Zucker April 2004 Meeting Minutes The Board reviewed the minutes of the April 2004 meeting minutes. Mr. Lupton moved, seconded by Ms. Freeman to approve the April 2004 minutes. The Board approved the minutes. Designing Evanston's Future Mr. Sciarra reported on the visioning event held in Evanston as part of Earth Day event series. The short term and long term visioning session included over 90 participants broken into 10 small groups. Ms. Klevs reported that there were several elementary aged children who worked as a group and generated very similar results to those of the attending adults. After the event, participants were invited to join a small group which has been meeting to distill ideas generated at the meeting into a report. The report will be a snap shot of the evening's thinking. Many of the ideas generated are relevant to the Environment Board. After seeking feedback and revisions from participants and co -sponsoring organizations, the final report will be distributed to the public in a variety of formats. Once the report is finalized, the ideas will be put forth in a document as the vision from the Network for Evanston's Future. This report will likely be available in September. Traffic Signals The City may consider using LED traffic lights. New traffic lights that use LED modules rather than incandescent bulbs are much more energy efficient. There is a grant available from the Illinois Clean Energy Community Foundation (ICECF) to cover approximately 60-80% of the equipment cost of converting to the new technology. The City would have to fund the remaining costs and labor for installation. It was reported that Wilmette and Evanston have some of the LED traffic lights (ie. Dempster & Elmwood). The deadline for grant applications is June 15'. Mr. Sciarra will write a letter supporting the use of LED traffic lights and that the City of Evanston apply for the ICECF grant for such an upgrade. Ms. Lutz will attach this letter to the minutes, which are distributed to City staff. The Board moved and seconded a motion to send Mr. Sciarra's letter as an attachment to the minutes. Information will be relevant to the Traffic Engineering Division of the City's Public Works Department. Student Sustainable Design Projects for the Ecology Center Ms. Lutz reported that the environmental engineering department of NU has a client - based program for freshman environmental engineers. A group of students Is researching possible energy efficiency and renewable energy options for the Ecology Center. The group is looking at wind generation, solar alternatives, geothermal, and simple lighting retrofits. A second student group is looking at the algae growth at Lovelace Pond. Both groups completed a mid-term review with final reports due at the end of the school year. IEPA Upper North Shore Channel - Use Attainability Analysis Study In Evanston on Monday, May 10th, the IEPA held the third public meeting in the metropolitan area concerned with water quality standards being developed for the Chicago Area Waterways System (CAWS). More specifically these meetings were intended to get public feedback on the proposed standards of use for these waterways being developed under the Use Attainability Analysis (UAA) study. The upper North Shore channel (UNSCh) consists of the channel from Howard Street to the locks at Wilmette. The current standard for the UNSCh is currently "General Use", which includes swimming. Although the new UAA proposed designation as "Limited Contact Recreation" is certainly justified by the current water quality due to undisinfected discharge of treated combined water/sewer overflow effluent, the board agreed many residents of Evanston would like to see an improvement of water quality in the UNSCh that would once again allow the channel to be designated as Whole Body Contact Recreation. There are combined water/sewer overflows that empty Into the canal several times a year. The City has to address CSO control and public notification in their CSO control plan. Although the City sent the Board the CSO notification plan, the Board is Interested in what the City's plan is to meet the other CSO permit requirements. Ms. Lutz will request that a knowledgeable person from the City's Public Works Department come to the Environment Board meeting and discuss the designated use of the canal and plans to meet the standard. There was some discussion that water quality standards won't be met until the TARP project is completed and the combined sewer outfalis to the channel are closed. However the Board would very much like to see a commitment and schedule for improving water quality in the UNSCh. Some alternatives for improving the water quality in the UNSCh may be disinfection and aeration. Disinfection can be through UV, oxygen ationlozonation, and/or chlorination (chlorine is a reactive chemical and there may now be some issues with homeland security). Mr. Lupton noted the State would like to look at getting more oxygen into the channel. They are looking at aeration, perhaps through wind generators, ultraviolet radiation, and disinfection. Bacterial counts are high and there may be a possibility of doing seasonal disinfection (generally the process is halted during some times of the year, this may be a questionable practice as bacterial counts increase during non - treatment times). Mr. Lupton noted that public input could be sought, during the process of developing the new water quality standards for each level of use designation. He reported that the standards proposed for "Limited Contact Recreation" for the CAWS is not as protective of health as those currently adopted by other Mid-Westem States. One of the problems associated with water quality standards for secondary contact recreation is that there is not a lot of epidemiological data to relate indicator levels with the types of illness likely to arise from activities on secondary contact water bodies. Mr. Lupton suggested that the UAA should be encouraged to adopt the Ohio standards, which are more stringent than those currently proposed. Mr. Lupton expressed interest in writing a position paper in favor of instituting the higher standards. States may set standards higher than the federal government but the standards must be enforced. The Board agreed that it would be helpful if Mr. Lupton developed a position paper that generally suggests that standards should be higher than what the UAA is proposing. Mr. Levinson and Ms. McKinley could help with the research. Ms. Freeman moved, seconded by Mr. Sciarra that Mr. Lupton chair a committee to develop a position paper to be presented to the City regarding water quality standards. The Board approved the motion (Ms. Klevs recused herself from the vote). Proposed Marina Ms. Loughlin reported on the current discussion regarding a proposed marina for south Evanston. Early research by the Army Corps of Engineers reported that Evanston residents were against the proposed marina. Boaters were in favor of a marina. One part of the study encompassed public opinion within a 30-mile radius and those responses were positive. Developments in engine technology will produce higher engine standards beginning in 2006 which will be less polluting in the long term. Regarding traffic issues, the proposed marina includes a parking lot for 350 cars, which would stretch out into the Lake. The marina report said that there would be little effect from the marina on general traffic patterns. The City Council voted 5 - 4 to continue discussing the marina and review the report provided by the Army Corps of Engineers. There was some discussion that information in the report was quite dated particularly in the area of traffic. Ms. Loughlin will investigate some issues of the report. The environmental section is quite limited (referring to issues such as clean boaters). data gaps seem apparent, and Information is limited. Ms. Loughlin will research this area particularly addressing the way environment issues were reviewed in the report. Ms. Freeman noted that with her work on development, she discovered that most reports say that development projects would not negatively affect traffic to the point where the lowest designation of traffic pattern occurs. The effect of multiple developments is not compounded when looking at traffic effects. The Board discussed how they should discuss the marina issue when the Environment Board meets with the Human Services Committee. Ms. Loughlin moved that the Environment Board should discuss with the HSC their serious concems regarding the treatment of the environmental issues in the proposed marina report. The motion was seconded and approved by the Board. Ms. Loughlin will attend the meeting and may need to express some concerns as an individual as the Board will not meet again to discuss the marina research until after the HSC meets. HSC Meeting The Board discussed the list of ideas as presented on the May 2004 agenda. Items Include: 1. Adoption of both the Commercial and Residential Sections of the iECC Review the Board's history on the issue; raise the question of where the City Building Department is on their analysis of the feasibility of Evanston adopting such a code. 2. Environmental Issues Regarding the Proposed Marina Study See above discussion. 3. tipper North Shore Channel UAA Study The Board is forming a sub -committee to look at the development of water quality standards as they apply to the upper North Shore channel, which should be used as a technical resource to help the City of Evanston develop a position on water quality standards. 4. Public Visioning Input from the Earth Month Event Series Note that the Environment Board was a central sponsor of the event and the Board will keep the Council informed on sustainability strategies. 5. Request feedback on how to Improve the effective of communication between the Environment Board, senior City staff, and the Human Services Committee/City Council Members. 6. Discuss the effects of density on the City of Evanston The Board would like to present information that works towards intelligent development and consideration of addressing cumulative effects of new developments. 7. Clear Air initiatives The Board continues to be concerned about air quality in Evanston. The Board continues to investigate local issues such as indoor air quality, diesel exhaust, and the burning of medical wastes in Evanston. 8. Green Building Design The Environment Board would like to start a dialogue with City staff regarding green building design especially as it relates to the proposed Evanston Civic Center and the Robert Crown Recreation Center. The Board discussed each numbered point made a motion on each of the eight points and approved each one. Ms. Lutz will find out where the Environment Board is on the HSC agenda for June 7"' and let the Board know what time they should expect to be there. Regional Energy Program Joel Freeman of the Energy Commission is interested in pursuing a grant from the Illinois Department of Commerce and Economic Opportunity to create a program in Evanston to help organizations reduce their energy costs and increase resource efficiency. Dennis Marino, staff to the Energy Commission, is helping to work on this initiative with Mr. Freeman. The grant funds, if successful, may be funneled through the Evanston Community Foundation and distributed to other groups. A maximum of $80,000 is available per community from DCEO for this initiative. Meeting with the Mayor Ms. Freeman reported that in discussing the effectiveness of the Environment Board, the Mayor suggested that the Board work more with the City Manager in order to be more effective with city initiatives. With the current search for a new city manager ongoing, the mayor suggested the Environment Board should be involved in the interview process for the new city manager. The mayor was very aware of the expertise on the current Environment Board. Old Business Ms. Poole noted that the City approved support for adopting a statewide ban on indoor smoking in public places. Announcements Ms. Freeman announced that the City Council voted to down zone the comer of Chicago Avenue and Main from B3 to CIA reducing the height of new buildings in the area. Mr. Sciarra reported that the state wide energy code passed the Illinois senate today. Mr. Sciarra also wondered if ti-.ere was any interest in having a mini-series of workshops on green building especially as it relates to the City of Evanston. Mr. Sciarra will be attending a meeting on the proposed energy code with Jim Wolinski, Joel Freeman, and Del Leppke. Mr. Sciarra will keep the Board informed. Next meeting The next meeting of the Environment Board will be Thursday, June 10�' at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Evanston Environment Board June 10, 2004 Members Present: Members Absent: Staff Present: Others Present: Gladys Bryer Mardi Klevs Janice Loughlin Iry Levinson Steve Lupton Gwen Burton Poole Len Sciarra Derek Supple Tom Carey Judy Freeman Ydry McKinley Len Sciasra Diane Willette Linda Lutz Steve Zucker May 2004 Meeting Minutes The Board moved to approve the minutes of the May 2004 meeting minutes. The Board approved the May 2004 minutes. Human Services Committee Meeting Mr. Lupton reported that at the HSC there were two major issues: indoor air quality as well as the incinerator at Evanston Hospital. The indoor air quality issue considered banning smoking in public places except at restaurants and bars. The proposal discussed how far away smoking would be allowed in front of a building; this was an extensive discussion. Some other ordinances had a clause that specifies the distance as that which would have an effect on those using the building (generally going in and out of the building). The fluent nature of smoke creates changes in the distance from buildings and its effect on the building making the proposed language of a regulation confusing. The Board discussed the ideas presented at the meeting reflecting the major points on both sides of the issue. The HSC maintained that no amendments would be made to the indoor air quality issue at this point in time. Mr. Supple and Mr. Sciarra graciously allowed the incinerator issue to be discussed prior to the Environment Board's presentation, as there were a large number of people present for the incinerator discussion. General Board Concerns on the proposed marina: If the marina process proceeds they would need a wetland permit (aftemative sites would have to be pursued); a landfill would be needed for parking A previous study (1966) indicated that it would be cheaper to build a marina at Clark or Lee Street beach, but it was indicated that the south Evanston site would meet the least resistance from citizens. How would sewage emissions be controlled; discharge facilities would not be available at the proposed marina which could realistically create additional problems for water quality USEPA guidelines for marinas require wake guidelines, the current marina proposal did not adhere to the USEPA suggested guideline Need to do a cumulative data study on all the marina development on Lake Michigan as the cumulative effect of marinas is compounded (this would necessitate public policy that crosses governmental territories) Two areas of Evanston have boat usage at NU and at Dempster Street Beach now; the proposed marina is for 300 boats as well as parking for 400 cars Mr. Levinson noted that the Environment Board should focus the Board's objections to the marina proposal to the major issues. Generally the Board agreed that a technical review of the marina proposal and the notation that the current proposal promised to follow the USEPA guidelines and that the current report does not reflect adherence to the guidelines. The Board defined the major issues as: 1. Validity of the traffic data 2. USEPA guideline adherence 3. Study of the cumulative effective of multiple marinas on Lake Michigan 4. Poor analysis of actual environmental issues Mr. Lupton will write up a short piece on the microbiological effect of the proposed marina and the boat populations that would be frequenting the marina. Ms. Loughlin will circulate comments on the marina as a draft position statement for the Environment Board. Members will send their comments and ideas to Ms. Loughlin by June 28 and she will refine for the July 2004 meeting. Water Quality Mr. Supple reported that Alderman Jean -Baptiste was most interested in the water quality of the upper north shore channel. Mr. Sciarra suggested that the Board write a one -page analysis of the issues involved in the UAA to clarify the issues. Several issues that should be covered include: Push for long term goal to bring the water quality classification to general use (swimming, fishing) when the combined sewer/deep tunnel project is completed The Board is forming a sub -committee to look at the development of water quality standards as they apply to the upper North Shore channel, which should be used as a technical resource to help the City of Evanston develop a position on water quality standards. 4. Public Visioning Input from the Earth Month Event Series Note that the Environment Board was a central sponsor of the event and the Board will keep the Council informed on sustainability strategies. 5. Request feedback on how to Improve the effective of communication between the Environment Board, senior City staff, and the Human Services Committee/City Council Members. 8. Discuss the effects of density on the City of Evanston The Board would like to present information that works towards intelligent development and consideration of addressing cumulative effects of new developments. 7. Clear Air Initiatives The Board continues to be concerned about air quality in Evanston. The Board continues to investigate local issues such as indoor air quality, diesel exhaust, and the buming of medical wastes in Evanston. 8. Green Building Design The Environment Board would like to start a dialogue with City staff regarding green building design especially as it relates to the proposed Evanston Civic Center and the Robert Crown Recreation Center. The Board discussed each numbered point made a motion on each of the eight points and approved each one. Ms. Lutz will find out where the Environment Board Is on the HSC agenda for June 7 h and let the Board know what time they should expect to be there. Regional Energy Program Joel Freeman of the Energy Commission is interested in pursuing a grant from the Illinois Department of Commerce and Economic Opportunity to create a program in Evanston to help organizations reduce their energy costs and increase resource efficiency. Dennis Marino, staff to the Energy Commission, is helping to work on this initiative with Mr. Freeman. The grant funds, if successful, may be funneled through the Evanston Community Foundation and distributed to other groups. A maximum of $80,000 is available per community from DCEO for this initiative. Meeting with the Mayor Ms. Freeman reported that in discussing the effectiveness of the Environment Board, the Mayor suggested that the Board work more with the City Manager in order to be more effective with city initiatives. With the current search for a new city manager ongoing, the mayor suggested the Environment Board should be involved in the Interview process for the new city manager. The mayor was very aware of the expertise on the current Environment Board. Old Business Ms. Poole noted that the City approved support for adopting a statewide ban on indoor smoking in public places. Announcements Ms. Freeman announced that the City Council voted to down zone the comer of Chicago Avenue and Main from B3 to C1A reducing the height of new buildings in the area. Mr. Sciarra reported that the state wide energy code passed the Illinois senate today. Mr. Sciarra also wondered if there was any interest in having a mini-series of workshops on green building especially as it relates to the City of Evanston. Mr. Sciarra will be attending a meeting on the proposed energy code with Jim Wolinski, Joel Freeman, and Del Leppke. Mr. Sciarra will keep the Board Informed. Next meeting The next meeting of the Environment Board will be Thursday, June 10"' at 7:30 PM at the Ecology Center, 2024 McCormick Boulevard. Evanston Environment Board June 10, 2004 Members Present: Members Absent: Staff Present: Others Present: Gladys Bryer Mardi Klevs Janice Loughlin Iry Levinson Steve Lupton Gwen Burton Poole Len Sciarra Derek Supple Tom Carey Judy Freeman Vicky McKinley Len Sciarra Diane Willette Linda Lutz Steve Zucker May 2004 Meeting Minutes The Board moved to approve the minutes of the May 20D4 meeting minutes. The Board approved the May 2004 minutes. Human Services Committee Meeting Mr. Lupton reported that at the HSC there were two major issues: indoor air quality as well as the incinerator at Evanston Hospital. The indoor air quality issue considered banning smoking in public places except at restaurants and bars. The proposal discussed how far away smoking would be allowed in front of a building; this was an extensive discussion. Some other ordinances had a clause that specifies the distance as that which would have an effect on those using the building (generally going in and, out of the building). The fluent nature of smoke creates changes in the distance from buildings and its effect on the building making the proposed language of a regulation confusing. The Board discussed the ideas presented at the meeting reflecting the major points on both sides of the issue. The HSC maintained that no amendments would be made to the indoor air quality issue at this point in time. Mr. Supple and Mr. Sciarra graciously allowed the incinerator issue to be discussed prior to the Environment Board's presentation, as there were a large number of people present for the incinerator discussion. (Ms. Wevs recused herself and left the room) The incinerator issue was discussed at length. It was indicated that Evanston Hospital would be shutting down their incinerator within 12 months. A series of negotiations had taken place among City alderman, neighborhood actMsts, and Evanston hospital regarding the incinerator. It was noted that the current incinerator operates within the guidelines/standards that the hospital is required to attain. (Ms. Wevs returned to the room when the discussion ended). Mr. Sciarra and Mr. Supple presented the written statement developed by the Board. The Human Services Committee noted that they would like to hear more from the Environment Board. The HSC suggested that Environment Board members would be welcome to the meetings any time, both at committee meetings and at the City Council meeting. The HSC noted that many environmental issues are now under consideration and the HSC would value the Environment Board's opinion. . Alderman encouraged the Board to make presentations on various issues and invite staff as well as alderman. Alderman Bernstein encouraged the Board to follow up with him as chair of the Committee by phone, in person or with correspondence. Persistence on the part of the Board is really required above and beyond receiving the Board meeting minutes on a monthly basis to make significant changes In policies and procedures. Indoor Air Quality Ms. Klevs moved that the Environment Board support ordinances that move in the direction of banning smoking in work and public places including restaurants and bars and supports the move to specifically clarify the language that protects work and public place entrances. Ms. Bryer seconded the motion. The Boas d passed the motion; Mr. Levinson abstained) Marina Mr. Supple noted that the marina issue will be addressed at the July 19, 2004 Human Services Committee. The Board discussed how they would like to address the marina. Many concerns regarding air and water quality were discussed. Ms. Loughlin noted that she had submitted her concerns to the Board. Several issues were not addressed including specifics on environmental concerns (a short section in the marina report noted several environmental concerns) and no data was presented on the economics of the marina operation. It has been suggested by outside sources that perhaps old data was presented on the traffic engineering studies, which should be investigated. Data on air quality was not specific nor was there any information on diesel motors and their emissions. This data needs to be specific in order to effectively analyze the marina proposal. General Board Concems on the proposed rnadna: If the marina process proceeds they would need a wetland permit (alternative sites would have to be pursued); a landfill would be needed for parking A previous study (1966) indicated that it would be cheaper to build a marina at Clark or Lee Street beach, but it was indicated that the south Evanston site would meet the least resistance from citizens. How would sewage emissions be controlled; discharge facilities would not be available at the proposed marina which could realistically create additional problems for water quality USEPA guidelines for marinas require wake guidelines, the current marina proposal did not adhere to the USEPA suggested guideline Need to do a cumulative data study on all the marina development on Lake Michigan as the cumulative effect of marinas is compounded (this would necessitate public policy that crosses governmental territories) Two areas of Evanston have boat usage at NU and at Dempster Street Beach now; the proposed marina is for 300 boats as well as parking for 400 cars Mr. Levinson noted that the Environment Board should focus the Board's objections to the manna proposal to the major issues. Generally the Board agreed that a technical review of the marina proposal and the notation that the current proposal promised to follow the USEPA guidelines and that the current report does not reflect adherence to the guidelines. The Board defined the major issues as: 1. Validity of the traffic data 2. USEPA guideline adherence 3. Study of the cumulative effective of multiple marinas on Lake Michigan 4. Poor analysis of actual environmental issues Mr. Lupton will write up a short piece on the microbiological effect of the proposed marina and the boat populations that would be frequenting the marina. Ms. Loughlin will circulate comments on the marina as a draft position statement for the Environment Board. Members will send their comments and ideas to Ms. Loughlin by June 28 and she will refine for the July 2004 meeting. Water Quality Mr. Supple reported that Alderman Jean -Baptiste was most interested in the water quality of the upper north shore channel. Mr. Sciarra suggested that the Board write a one -page analysis of the issues involved in the UAA to clarify the Issues. Several issues that should be covered include: Push for long term goal to bring the water quality classification to general use (swimming, fishing) when the combined sewer/deep tunnel project is completed The City of Evanston should formally endorse the long term classification What can the City do to increase the usage of the canal (much of the 2nd ward is along the canal) as a recreation and community resource MWRD has been willing to deed shoreline if a municipality is willing to accept responsibility for certain liabilities Canal access could be free and accessible (as opposed to the lakefront which can be pricey) Rob Sulski of the IEPA has offered to meet with the Environment Board to look at ways to improve water quality in the upper north shore channel (invite Alderman Jean - Baptiste and Alderman Moran who have both expressed interest in the waterway) Mr. Lupton will set up a meeting with Rob Sulski and inform Board members of the date and time. Implementation of the IECC Mr. Sciarra reported on his meeting with Jim Wolinski, Water Heller, Carolyn Brzezinski, and Dennis Marino to discuss The IECC. Del Leppke, Alrene Haas, and Joel Freeman all of the Energy Commission also attended. The state code has been passed by the legislature. Once the IECC is passed, then it will be easier to enforce the law locally. All commercial and residential buildings above 3 stories are included in the legislation. The law does not affect residential dwellings as it is written. The group discussed how this would affect building in Evanston. Last year only 25 permits were issued that fell into this category. The Board will work on addressing possible opposition to the code; affordable housing considerations are important to address. Generally less than 1% of the cost of housing would be the result of adherence to the IECC. City staff would like to wait on this issue until the Govemor signs the bill into law. Generally the Board considers this a good thing for the City and the citizens of Evanston. Mr. Danked noted that the Environment Board has basically recommended that the City of Evanston adopt the IECC 2003 version, which would automatically be complying with the new state energy code (provided this is passed by the state). Mr. Sciarra will Invite -- the alderman to the July 7, 2004 meeting (at 8:00 PM) and the Board will have positions In place on the IECC, as well as the marina. Green Building Mr. Supple reported that the Environment Board supports the position that the City of Evanston complies with the IECC as they develop city facilities (a new civic center and possibly Robert Crown). Mr. Sciarra and Mr. Dankert will prepare a presentation/ workshop on green building for city staff and alderman. City of Chicago staff involved in green building may also be invited to present. Mr. Sciarra will work on a date and time. City Manager Vacancy Mr. Supple reported that no job description for the vacant city manager has been posted. The Board will continue to look for the announcement. ENH Incinerator (Ms. Ktevs recused herself and left the room) Mr. Supple reviewed the incinerator discussion including some discussion of the politics involved In shutting down the hospital incinerator. A major issue is that no one is interested in having medical waste in their 'backyard'. The hospital has agreed to close the incinerator within 12 months; the citizen group would like to see it closed sooner. Mr. Supple noted that council members are interested in the Environment Board's researched opinion on the incinerator. The broader issue is that medical waste has to be disposed of properly; creating a solution to the medical waste disposal issue may involve waste reduction and deactivation of toxic materials. Mr. Levinson noted that if the material is not incinerated, the hazardous material will be moved and "disposed of" in another area that becomes an environmental issue for another geographic area outside Evanston. (Ms. Wevs returned to the room when the dfscussbn conduded) Leaf Blower Concern Mr. Supple brought up a comment from a citizen on a new leaf blower that may be appropriate to include in the regulation. The Board suggested that Mr. Supple respond to the citizen with a request for his suggested language to include in an amendment to the leaf blower ordinance. The Board also reviewed for new members the political history of this ordinance as well as the lack of enforcement by the local authorities. Idling Buses Ms. Klevs presented concerns regarding idling buses especially in schools, as the emissions are problematic. Information could be forwarded to school administrators as well as Northwestern, which uses shuttle and coach buses often. The Board will look at how to document and discuss at the July meeting. Next Meeting The next meeting of the Environment Board will on Wednesday, July 7, 2004 at 7:30 PM at the Evanston Ecology Center. Evanston Environment Board July 7, 2004 Members Present Gladys Bryer David Dankert Mardi Klevs Janice Loughlin Steve Lupton Vicky McKinley Len Sciarra Derek Supple Members Absent Tom Carey Judy Freeman Iry Levinson Diane Willette Staff Present Linda Lutz Others Present Nancy Schdna June 2004 Meeting Minutes The Board reviewed the minutes of the June 10, 2004 meeting. Mr. Lupton moved, and' Ms. Loughlin seconded the motion to approve the minutes. The Board approved the motion. Marina The Board reviewed several meetings where the proposed marina project was discussed. The Board reviewed Mr. Lupton's position paper that addressed 3 different waste disposal mechanisms used by boats. Several systems involved some mashing, and adding a little disinfectant. Boats at the proposed marina would most likely be smaller boats, which would have the lowest standards regarding waste disposal. The Board thought that Mr. Lupton's paper should be incorporated into a separate section of the draft statement prepared by Ms. Loughlin. Mr. Dankert moved to accept the draft position statement prepared by Ms. Loughlin and add the section prepared by Mr. Lupton; Ms. McKinley seconded the motion. The Board approved the motion. Ms. Lutz will send the final position paper to the Health and Human Services Committee. Mr. Supple reported on a meeting with the 49th ward in Rogers Park that is concerned about the development of the Evanston marina. A Rogers Park Board similar to Evanston's Environment Board is setting up a series of 9 charrettes that are designed to deal with comprehensive design of open space in the area. The plan is to Incorporate several wards that would be affected by the development of the lakeshore that would like to look at alternatives to proposed development. Several ideas included promoting kayaks, looking at some shared beachfronts (Evanston residents could use Rogers' Park beadles and vice versa), and consideration of a lakefront protection ordinance for Evanston. This would add another level of review for lakefront projects (a suggestion by the Lake Michigan Federation). A no wake zone is in effect at Dawes Beach and could be extended to other beaches. The Board liked this idea and will research and pursue a lakefront protection ordinance. Mr. Supple and Ms. Loughlin will present the Environment Board's position at the Human Services Committee meeting on September 20, 2004. Ms. Klevs moved, seconded by Ms. Loughlin that the position of the Board should be to abandon the marina study and not spend more resources to pursue a marina for Evanston. Ms. Bryer moved to amend the motion to oppose continuing any further study of the specific proposed marina at the Calgary location. Mr. Supple seconded this motion. , The Board approved the amendment to the motion with a 7 - 1 vote. The Board voted to approve the original motion as amended unanimously. Therefore, the Environment Board recommends abandonment of the marina study and the expenditure of any more resources to purse a marina at the Calgary site. Discussion included the position that the proposed location of the marina is the worst site in Evanston for a marina; it would require the most landfill of Lake Michigan and provide an additional source of pollution. The public has limited access to the lakefront currently and the public would have even less access to the Lake with the current marina proposal. The Board disaassed and agreed that any proposed lakefront development proposal should go through a comprehensive public process, discussion, and study noting that some residents suggested a comprehension lakefront protection ordinance be pursued. The Board also believes that any proposed development of the lakefront should involve a comprehensive review involving all potential uses and all interest groups. Mr. Sciarra moved. seconded by Ms. McKinley that the Environment Board support a comprehensive review process for any proposed lakefront development. The Board approved the motion. Evanston's lakefront is a community resource that could be developed In many different ways including recreational may be developed as much as it should be (it is a small stretch of lake that has enough use as it is). The question was raised on why It costs so much money to use the lakefront and wondered where the money goes. Idling Buses Ms. Klevs discussed the problem with idling trucks and buses in her neighborhood. This will take some involvement of the neighborhood as well as researching the issue in more detail. The Board tabled the discussion. Illinois Energy Efficient Building Act Mr. Sciarra relayed that the City is waiting for the State to act on the iECC before making any decisions involving local building codes. Upper North Shore Channel (Ms. Klevs recused herself and left the room) Mr. Lupton reviewed a draft document of the paper he prepared on the North Shore Channel to help the Board develop a position on the Channel. The goal is to deliver information to Alderman Jean Baptiste as well as setting up a meeting with Rob Sulski of the IEPA to discuss the channel in further detail. Mr. Lupton recommended that the document be presented to the Council so the Council looks at the North Shore Channel as a resource for the community. Improvement in water equality would have a very beneficial effect for the community encouraging more recreational opportunities such as swimming, boating, fishing and other possibilities. The IEPA is considering these options but the City of Evanston should encourage the IEPA and the MWRD to make these changes. Some ideas would include improved access through trails, small docks for fishing, improvement for wildlife habitat (cutting Into the banks) and making the area more accessible for study. The canal should be more than just the "other" waterfront in Evanston. The Canal could be a high ecological quality area for citizens, recreation, and wildlife. Eventually the information should be referred to the HHS committee and a plan for the City's position on the canal could be developed and sent to MWRD and IEPA. The Board should craft a specific position. A basic position could be suggested at a public comment section of a City Council meeting. information should be sent to Alderman Jean -Baptiste first. Mr. Lupton will work on a meeting date with Rob Sulski to discuss the Channel. Information can then be presented for discussion with Alderman Jean -Baptiste. Mr. Sciarra moved, seconded by Ms. McKinley, to approve the report on the Upper North Shore Channel as drafted by Mr. Lupton, which will be presented to Alderman Jean -Baptiste and will be presented at a public comment period at an upcoming crty council meeting. The board approved the motion. A copy of the final draft of this document is attached to these minutes. (Ms. Klevs returned) High Performance Building Presentation No planning of these educational sessions has yet been completed so this discussion was tabled. . I* Lsaf Bower Mr. Supple discussed the ieaf blower ordinance and suggestions presented by a citizen who would like gas -powered push behind leaf blowers to be included in the ordinance in addition to the back pack leaf blowers. Additional clarification included adding grass cuttings. or other debris. The Board thought it was a good idea to bring up that there has been a reference from a citizen regarding the leaf -blower ordinance that is aimed at accommodating changes in technology. The Board agreed to send a memo to the City Council that new technology has been developed that creates a loophole in the current ordinance. Mr. Dankert moved, seconded Ms. McKinley to send a memo to HHS. The Board approved the motion., EvarwWn's Energy Futuna Mr. Supple reported that the final report of the visioning event is available at www.evanstonfuture.net The current report is available at this site and anyone can go. In and edit the site. Mr. Supple encouraged the Board to go to the site and add their, suggestions or revisions to the community visioning report , Next i1MesUng The next meeting of the Evanston Environment Board is Thursday August,92, 2004 at 7:30 PM at the Ecology Center at 2024 McCormick Boulevard. �r =`:.iti C q1H Evanston Environment Board August 1Z 2004 Members Present: David Dankert Mardi Kievs Iry Levinson Janice Loughlin Steve Lupton Vicky McKinley Gwen Burton Poole Leonard Sciarra Derek Supple Members Absent: Gladys Bryer Tom Carey Judy Freeman Diane fillet Staff Present: Linda Lutz Others Present: Trisha Boyce, Tony Kelly, Francisca Stem, Hannah Stem, Louis Stem July 2004 Meeting Minutes The Board reviewed the minutes of the July 7, 2004. Mr. Sciarra moved to approve'the minutes and the motion was seconded. The Board approved the motion The Board introduced themselves as did the guests present. Evanston Hospital Incinerator (Ms. Kim recused herself and left the room) Mr. Supple reported briefly on the recent developments at the Human Services Committee regarding the recommended ordinance on medical waste Incineration. Mr. Lupton reviewed the Board's contact with members of Evanston's No Bum organization. Mr. Louis Stem's discussion focused on what he saw as Inconsistencies with the testing done by Evanston Hospital. Mr. Sciarra noted that the Board checked to see if the hospital was operating within the guidelines imposed by the EPA. Mr. Levinson reviewed for the group that when he came onto the Environment Board in 1998 he investigated both St. Francis and Evanston Hospital. St. Francis no longer had an incinerator and Mr. Levinson discussed with personnel at Evanston Hospital the operation of their incinerator. Mr. Levinson researched some of the compounds involved in the process and other matters that pertained to specific reactions, chemicals, etc. He noted that dioxin was produced as a gas and was generally carried away from the site by local winds. Carbon dioxide and carbon monoxide were emitted according to Mr. Levinson. At the time Mr. Levinson pointed out to hospital personnel that incineration was not the best way to dispose of waste materials and the hospital personnel noted that approximately 3 years in the future the hospital was planning to replace the incinerator. Mr. Levinson reviewed the data with other chemists and came to the determination that the hospital was operating within its guidelines and emissions did not pose a health crisis. Mr. Louis Stem noted that incinerators are being removed across the country with only 82 medical incinerators left in the country. He noted that prior to the formation and actions of the No Bum Evanston group, the Hospital did not have plans to remove the incinerator and was not moving in the direction of planning for the removal of the Incinerator. Now, Mr. Stem noted that the hospital is looking at a timetable for removal of the incinerator. Mr. Stem noted that dioxin is released over the Lake and is affecting marine life. He noted that 2,000 tons of soot is being added to the atmnsohere and the No Bum coalition would like to see that practice stop. He noted that the hospital has put their public relations personnel on the issue and have not sincerely addressed the issues. Mrs. Stem thinks that the hospital is just stalling; they have not done anything to put forth a schedule to remove the incinerator. No timeline for removal has been presented. Mrs. Stern noted that people with critical illnesses might be more at risk. Mr. Lupton noted that the hospital suggested several deadline dates. Mr. Supple added that nothing has been offered in writing and that the Human Services Committee has recommended an ordinance that the Hospital incinerator be shut down by October 15, 2004 but that extensions to that deadline may be up for discussion when the ordinance is discussed at the September 13, 2004 City Council Meeting. Mr. Lupton asked what the hospital plans to do with the waste as an alternative to incineration. Mr. Stem noted a variety of options available but noted that he had learned the plan may include shipping some of the medical waste to an incinerator in Wisconsin. Mr. Stem noted that the group has presented several non -incineration alternatives regarding responsible medical waste management practices. He also noted that the Hospital has an endowment of over 1 billion dollars and has the capital means to make this transition in the near term. Mrs. Stem noted that the actions of the hospital have been sluggish and that is why the group suggested an ordinance. He noted that many other incinerators have been shut down through similar municipal ordinances. The ordinance will be introduced to the City Council at the Monday August 16, 2004. This would allow the ordinance to be discussed and voted on at the September 13, 2004 meeting. The Board commended the citizen effort on the issue and noted that Evanston Hospital has now recently done some work. The Board noted that just moving the incineration to another locality reflects a "not in my backyard philosophy." Both the Board and guests present agreed that responsible waste remediation is a goal they can both support. Tony Kelly added that there are several commissions, including the Environment Board in Evanston that should have been more concerned and active with the medical Incinerator issue. He noted that both the 9/11 Commission and Evanston's proposed Incineration ordinance were the result of a group of concerned women who have rallied for change. He noted the importance of citizen efforts and concerns. Mr. Levinson commended the efforts of the No Bum group to bring the issue to the forefront. He noted the importance of researching and integrating scientific date into local efforts, Mr. Lupton noted that the Environment Board has previously submitted a statement early in the process that supported changing the methods of medical waste, from incineration. (Ms. Klevs retumed when the discussion was complete) Bus Emissions and Safe Routes to School Ms. Klevs noted that many students in Evanston take the bus to school. Walking is neither easy nor encouraged even though it has tremendous health reduces . auto -congestion, and could reduce the presence of idling school buses. Ms. Klevs ` noted that she wrote personally to a school principal regarding bussing who said that state law requires bussing when students must traverse busy roads. Mr. Sclarra noted that there are lots of emissions when the buses operate in lower gears such as when they are idling. Mr. Levinson noted that winter conditions have caused buses to idle to keep the engine warm. Local school buses are contracted by the school district, which does not own buses. Perhaps the school districts should be approached regarding idling buses especially on school sites. Ms. Klevs stated that anti -idling strategies have been successful elsewhere and should be stressed as a realistic opportunity for District 65 and District 202. One good step for the Environment Board to take might be to send a letter to the school districts regarding limiting bus emissions and encouraging children to walk to school. Ideas as to what could be suggested included: a safe walking routes to school program, use of natural gas or biodiesel vehicles, moving idling areas farther away from student congregation spaces, programs to reduce demand for buses. The Board noted that these programs should not just be left to the school districts but should be part of an entire community effort. Ms. Klevs will draft a letter that would include some of the Board suggestions and contact a representative from the USEPA office to speak to the Boar' _.`_ut these Issues at an upcoming meeting. Green Building Presentation Mr. Sciarra noted that the energy bill is not signed. However it will become law if not defeated by the end of the month. Mr. Sciarra will continue to follow up with Alderman Bernstein on potential green building workshops for City Staff and Alderman. The Board considers the issue important as new municipal buildings and renovations are soon to come and decisions and planning must be made early in the design process. The Environment Board would like green design, energy efficiency, and environmentally sound building to be a priority. Dutch Elm Mitigation Mr. Supple reported that TREE, the Dutch elm disease prevention g,u..r ; as been active this summer. They have presented a proposal to inoculate the remaining American Elm trees in Evanston. He reported that according to a recent Chicago Tribune article, in Evanston this year, 241 parkway American elms and 224 on private property have been or are slated to be removed while 106 are/were selectively trimmed. Evanston has about 3,000 American Elms. Ms. Poole and Mr. Levinson agreed to discuss the possibility of securing funds from Representative Schakowsky. Parks/Forestry and Recreation Director Doug Gaynor will have a report on Dutch Elm mitigation plan alternatives for the Administration and Public Works Committee Meeting on August 16th. Mr. Supple will attend the Council and Subcommittee meetings so that information can be relayed to the Board. The Board asked Ms. Lutz to request the report from Mr. Gaynor regarding his recommended Dutch Elm mitigation plan. Proposed Marina Mr. Supple noted that Ms. Loughlin will be representing the Board at the Human Services Committee on the marina issue at the September 20 meeting, if this time remains on the HS agenda. Board Credentials/Bios Judy Freeman is working on the spreadsheet with the Board's creds:.:'-':. Mr. Supple will send out a survey by email so that information for each Board member will be updated and completed. Household Hazardous Waste Collection The Board reviewed the household hazardous waste collection day process. The IEPA . or SWANCC has a website and you can find information on the collection sites. Mr. Supple suggested that the Board create an information piece for the City of Evanston website or highlights to help citizens with questions about waste disposal with linkis to the IEPA website. The Board will check the collection schedule. If no site is within a reasonable distance the Board may suggest that the City apply to host one. Evanston's Transportation Future Update The PACE North Shore Initiative consultant study and proposed bus route modifications were discussed. Routes changes will continue to be analyzed by PACE staff and may be implemented in early 2005. ETF was complemented profusely by PACE for their transportation plan as well as their input on the routes. The Environment Board agreed that new route proposals including a connection from Evanston to Northeastern Illinois University and the CTA Brown line Kimball terminus as well as a route from the Davis Street transportation center to the O'Hare airport Kiss n' Ride would likely provide better service coverage and increased PACE ridership. The Board emphasized the importance of quality public transit services to reduce increases in auto -related pollution and loss of natural resources. Mosquito Spraying Mr. Sciarra relayed a concern raised from people who had contacted him with questions about mosquito spraying. He stated that these people would like better notification and Identification what the chemicals used are. Mr. Supple reported that this notification is provided in the City's email newsletter and on the City web page. Ms. Lutz noted that these persons may also sign up to be notified on the call list of Northshore Mosquito Abatement. Coastal Management Program Mr. Supple reported that Illinois does not receive federal money grant funds through the coastal management program like many other states, because Illinois does not have drainage Into Lake Michigan. Lake Michigan Federation Is claiming Illinois is missing out on this funding and in encouraging State elected officials and the IDNR to pursue these funds. Coastal communities such as Evanston maybe asked to become involved. (Ms. Klevs left the meeting) North Shore Canal Mr. Lupton reported on the meeting Wednesday, August 11 with Rob Sulski, project manager for the Chicago Area Water System Use Attainability Analysis study. Those attending included Judy Aiello, interim City Manager; Lionel Jean -Baptiste, 2"d Ward Alderman; Rob Sulski, IEPA Engineer and Project manager for the UAA; and Ms. Lutz Representing the Environment Board were Mr. Lupton, Mr. Supple, and Ms. Bryer. Mr. Sulski gave an overview of the May 2004 presentation including +b^ analysis of the water equality, habitat, and current use of the upper north shore channel. Mr. Sulski noted that as part of the UAA letters were sent to municipalities and organizations attempting to find out what kind of plans were being developed that would impact the North Shore Channel. Mr. Sulski noted that a letter was sent to a number of municipalities and the City of Evanston had not responded. The group agreed that Evanston should contribute a document. Mr. Lupton and Ms. Lutz will draft a letter and forward to Judy Aiello to submit. 10 Ideas suggested during the meeting included: bike paths closer to the canal; vistas could be cut out for visual access; increased opportunities for boating, fishing, and limited contact recreation; general education and promotion of the canal and canal lands to change attitudes so that the Evanston community valued the canal as a resource (Skokie nas promoted it as a resource with Sculpture Park and pamphlets, etc) Parks Department should develop an overall plan as part of a system (there should be a focus on looking at the area as a whole); access points for docks for fishing and increased canoe and kayak use. Mr. Sciarra volunteered to request a map from the City's GIS division that would highlight the canal land area that Evanston is responsible for in order to begin wonting on potential plans for this area and the public education process. Mr. Supple noted that Mr. Sulski suggested that for proposed water quality improvement measures to be implemented (which would require significant levels of funding), the City of Evanston may have to become involved politically with the MWRD and the EPA regarding the canal land area. Mr. Lupton noted that Alderman Baptiste thought that Evanston needed to do a better, job of promoting the canal lands as a beneficial area of the city. Skokie has done a nice job in some respects in that capacity. Recreational opportunities include biking could be pursued with connections to bicycle paths around the City. an this note the Board reiterated its agreement that the City should continue and acWio,aie its efforts to implement the bike plan that the City of Evanston created with citizen participation in 2000. Next Meeting The next meeting of the Evanston Environment Board is Thursday September 9, 2004 at 7:30 PM at the Ecology Center at 2024 McCormick Boulevard. Evanston Environment Board September 9, 2004 Members Present: Tom Carey Judy Freeman David Dankert Iry Levinson Janice Loughlin Steve Lupton Vicky McKinley Gwen Burton Poole Leonard Sciarra Derek Supple Members Absent: Gladys Bryer Mardi Klevs Diane Willett Staff Present: Linda Lutz Guests : Paul D'Agostino, Superintendent of Parks/Forestry August 2004 Meeting Minutes The Board reviewed the minutes of the August 12, 2004 meeting. Mr. Lupton moved and Mr. Sciarra seconded to motion to approve the August minutes with one change moving Ms. Loughlin's name to the members absent section. The Board approved the motion. Dutch Elm Disease Mr. Supple, with assistance from Superintendent D'Agostino, reported: The City Council has directed the Parks/Forestry Division to survey American Elm trees on private property for Dutch Elm disease and to implement an inoculation program during September for stand-alone trees. American Elm trees slated for inoculation in the 2004 program must be large trees that isolated from diseased public trees and private Elm trees such that they would not be susceptible to the disease through a root graft. Current City practices include an extensive inspection and sanitation program in which parts of the tree that may be infected or have the potential to be infected are removed (if less than 5% of the crown shows signs of infection) or complete tree removal. The City of Evanston does not have a program to subsidize inoculation of private trees. A survey will be conducted to see how many American Elms are located on private, property. Data gathered from the survey will be input into the C!Vs GIS system. One hundred American Elms will be inoculated and all chosen have a diameter over 35 inches. The prediction is that 3,300 trees will be inoculated next year; however the number will most likely be closer to 2500. Inoculation would be done only on trees that are considered healthy and not in danger of infection from nearby diseased trees. The City Council has approved the survey as well as inoculation of up to 100 American Elms this year. The Board raised the question of what type of trees would replace American Elms that are removed. Ms, Burton Poole suggested that the cost of the long-term inoculation program should be included in the report in order to evaluate the report economically. Mr. Supple responded that, originally, City staffs strategy recommendations had 6 alternatives including differing percentages (0-100%) of Elms inoculated per year. The City Council determined as many stand alone trees or clusters should be inoculated this year and all America Elms inoculated next year. Tree removal is $2,000 per tree. Cost of Inoculation is approximately $325 per tree with new inoculations every 2 1/2 to 3 years. Mr. D'Agostino reported that current City practices has reduced American Elm loses to 3%, this year the loss is calculated at 7%. Adjacent communities with their American Elm populations are generally considered to have a negotiable effect on the tree population. Adjacent communities practice sanitation. Skokie has inoculated their entire public American Elms (about 80 trees). Areas of concern include the canal and railroad tracks where sapling American Elms could possibly overwinter the Dutch Elm beetle, which could present a problem. Mr. D'Agostino will be reviewing the selected American Elm trees with contractors to see how many of the 100 selected trees are still eligible as the weather gets cooler. Once the American Elm shows fall color inoculation is not recommended. Mr. D'Agostlno had presented a recommendation that the City subsidize a 50150 cost for private trees; however with the cost of all public tree inoculation funding is questionable. For reference, he suggested a medium American Elm would cost the average person $400. Inspections, cutouts, and removal of infected trees within 30 days will still continue to be the basis of the City's program. No one is sure why the disease is so devastating this year. Colder winters could inhibit the beetle population in years to come. The Board thanked Mr. D'Agostino for coming to clarify the Dutch Elm problem and the City's future plans for mitigation as directed by the City Council. North Shore Channel The Board reviewed a draft letter crafted by Mr. Lupton and edited by Mr. Carey to support water quality improvements to the North Shore channel. Mr. Levinson moved. seconded by Mr. Sciarra, to approve the letter. The Board approved the motion. Ms. Lutz will forward the approved letter. The Board suggested that the letter also be sent to the adjacent communities (such as Skokie, Wilmette, etc.) as well as to the City Council. Following up on some ideas for the canal land area included extending the bike path so that it would go underneath the bridges which would avoid crossing streets as well as allow riders to be a little closer to the waterways. Mr. Sciarra presented an example of a map that could be used as a presentation to visually show all improvements suggested along the canal lands area. The presentation could be in booklet and electronic formats. The canal lands area is the largest park area in Evanston. Long-term proposals could include linking City parks, Northwestern University lands, and the lakefront. Phase two of the project could include development of this plan. The Board noted that the plan could be adopted and incorporated into the City's next 4- year Capital Improvement Plan (CIP) and implemented as funding becomes available. Grants could be solicited for improvements. As the work progresses it would be Important to involve various parts of the community in the development of the plan (park neighbors, lakefront residents, etc.). Mr. Lupton will work on developing a proposal document that outlines the extent of the project. Ms. McKinley will work on some parts: Mr. Lupton will also draft a preliminary power point presentation for the Board to review at the next meeting. Ms. McKinley suggested perhaps having a forum that could get interested parties together to organize specific projects and activities. If the Board could come up with a plan that has obvious community support an advocacy group could do presentation to; City Council. Medical Waste Incinerator (Mr. Carey recused himself and left the room) The City Council is slated to vote on the proposed ordinance to ban potentlally hazardous medical waste incineration on Monday, September 13, 2004 meeting. The Board discussed the proposed ordinance noting that the Hospital has verbally agreed to close down the incinerator by March of 2005. The real issue Is the proposed compliance deadline of October 15, 2004 in the current ordinance. Generally the Board agreed that they supported the closing of the incinerator and that the City and Hospital need to agree on an appropriate timeline. The closing is a regulated and legal issue. Mr. Levinson moved, seconded by Mr. Lupton to support the proposed ordinance with a deadline date set as soon as is feasibly possible to ensure as legal, safe, and smart decommissioning process. The Board approved the motion with Ms. Freeman abstaining. The Board directed Mr. Supple to make this statement at the City Council meeting, along with a recommendation that the Hospital look at the most energy efficient and environmental responsible alternatives available to ensure compliance and their heat capacity requirement. (Mr. Carey returned when the discussion was completed) Proposed Marina Ms. Loughlin will represent the Environment Board at the Human Services meeting on October 4, 2004. The Board discussed the best format. The statement from the Environment Board has been forwarded to members of the Committee. In summary, the Environment Board's position, as voted upon at the August meeting, is to not pursue any further funding to study the feasibility of this marina project at the Calvary cemetery site. Green Building The Board discussed an outline for a green building presentation to City staff and City Council members at a Human Services Committee meeting. The Board discussed whether the City could invite builders and developers to attend the presentation. Discussion included what is being done with green development in other areas. Mr. Sciarra moved, seconded by Mr. Levinson to approve the letter as drafted regarding the green building presentation. The Board passed the motion unanimously. The first goal would be for the City to develop a green building policy for all new municipal buildings. Incentives (such as rebates, variances, streamlined review) to builders/developers could also be introduced. Additionally the Eoard discussed the Idea of rainwater collection, retention, and detention (to collect water that could be used for landscaping purposes) and how this would be an excellent alternative for the townhouse development at the old Shure brother site. The Board discussed how to make an impact in helping city development officials to promote sustainable building practices In the City. Bike Plan The Board discussed the latest bike plan. Ms. Lutz will request the latest plan which Ms. Poole and Ms. McKinley will review. Ms. McKinley will look at the plan to see how it might be incorporated with a linked park plan throughout the City. The International Energy Conservation Code (IECC) The Govemor signed the bill, which would go into effect a year after the time the Capital Development Board and the Dept. of Commerce and Economic Opportunity agree on the implementation and requirement specifics. The Board agreed it would continue working with the Energy Commission and Evanston's Energy Future to aid the City in adopting and implementing the commercial IECC. The long-term goal would be to adopt and implement the residential IECC as well. Northshore Mosquito Abatement District Spraying Mr. Supple reported his findings from the Northshore Mosquito Abatement District (NSMAD). He said they their program focuses on an integrated pest management strategy consisting mainly of source reduction and larviciding to reduce the mosquito breeding areas. Insect growth regulators are used, as well at Bt and Bs (both bacterial larvacides) in water collection areas. In addition, on a periodic basis, "adulticide" spraying is performed when necessary using a product called Smithurin. The City website notes the days and places where spraying will occur. Concerned citizens can register on an e-mail list that will notify them of spraying. Household Hazardous Waste Collection The fall schedule is out for statewide one -day collection sites. Naperville and Rockford have permanent sites. Site dates: DeVry October 9, Bnaokfield Zoo October 16, South Holland Sept 15, and Lake Forest. The Board discussed whether Evanston should apply and get in the rotation. The idea was suggested that the Board approach NU so that the City might host a collection at the Ryan field parking lot. Announcements The lighthouse Rotary group's study exchange program coordinators are looking for local environmental connections. Korean program members, coming to Evanston on November 2, are involved In environmental control Industries and would like to meet American peers in such fields. The next meeting of the Evanston Environment Board is Thursday October 14, 2004 at 7:30 PM at the Ecology Center at 2024 McCormick Boulevard. Evanston Environment Board October 14, 2004 Board Members Present: Judy Freeman Gwen Burton Poole Steve Lupton Mardi Klevs Leonard Sciarra Derek Supple Janice Loughlin Gladys Bryer Board Members Absent. Tom Carey Vicky McKinley Diane Willet Tom Carey Dave Dankert Staff Karen Taira, Evanston Ecology Center Guests: Sheila Batka, Environmental Scientist. US EPA Region 5 Office Mr. Supple called the meeting to order at 7:40PM Updates Mr. Supple provided updates including the City Council's decision to support the Human Services Committee's recommendation not to proceed with further feasibility study of the proposed marina as well as ENH's announcement that operation of the medical waste Incinerator had ceased within the October 15 compliance deadline. The Board discussed the potential extension of Lake Shore Drive and noted that they should continue to study this potential development and its effect on Evanston. September 2004 Minutes The Board reviewed the minutes of the September 9, 20D4 meeting. Upon motion by Mr. Lupton and second by Ms. Klevs, the Board unanimously approved the September minutes. Clean and Safe Transport to School Ms. Batka introduced herself to the Board and summarized a number of programs she is involved with at US EPA regarding this topic. The first program she discussed was the "Walk to School" program which was created to improve fitness, health, and reduce traffic congestion around schools. The environmental component I=: _ :,3^ a small part of the leverage for this program, but it is an important pare The barriers the program tries to address include community design, perceptions about safety and convenience. Some ideas that have been done in other communities include: kick-off educational events (especially tied in with October as Children's Health Month), assessment of how safe routes are to school, a once a week walking program (walking Wednesdays), walk - pooling or the walking school bus —especially if safety is an issue. Organizations of great resource are the Partnership for Walkable America, International Walk & Bike to School, & the Center for Disease Control, and the USEPA Office of Children's Health Protection. The Region 5 office has not done much locally on this campaign. Mr. Lupton asked what expertise resources might be available from USEPA. Ms. Batka replied that the local regional office doesn't provide any, and that this is a tangental Issue for their office as it is not a regulatory issue. Ms. Klevs suggested that the Board should partner with other local groups such as PTAs, other city commissions focused on public health, and school boards. Ms. Klevs also noted that her said it would be difficult to get kids to walk together. Mr. Sciarra suggested using the City's GIS system to create maps to present graphic examples of how close people are to schools and what routes are available. Mr. Lupton suggested we contact PTA groups after a bit more research and offer to make presentations. Ms. Klevs noted gym teachers might also be a good target. Ms. Batka then went on to summarize the Clean School Bus USA program, a voluntary public/private partnership program that was launched in April of 2003. The charge is to provide the cleanest possible transportation to school through idling reduction, teaching drivers smart driving practices, modernizing pollution control technology, and replacing old buses with new buses running on cleaner technologies. The EPA stated goal is to modemize 100% of the fleet by 2010. She noted that the majority of school buses, almost 400,000, are diesel powered. Mr. Lupton noted that the first strategy mentioned, idling reduction until buses depart, could cause the start-up (the dirtiest phase of the engine cycle) to occur in the school parking lot when all the students are present, increasing their exposure to particulate. Ms. Batka said this would be an important concern to consider, but mentioned studies show the greatest exposure to students occurs during buses carava.-n r..; to close together. Mr. Lupton noted that the driver education component of their strategy seemed to be the most cost effective of the three strategies in that there are no capital costs. Ms. Klevs noted that most grants currently are for upgrading catalytic converters. Ms. Batka noted that for those who upgrade filters alone, they must use low sulfur fuel. Mr. Lupton suggested the best strategy is to used combined catalytic oxidation converters with filters using a ceramic monolith. Ms. Klevs agreed but suggested that the cost for these new systems must be taken into account and that funds were not available to upgrade to the 'cadillac' of pollution reduction equipment. Lupton asked Ms. Batka to describe what grants are available for these upgrades. Ms. Batka summarized the grant program administered by Toyota as a Supplemental Environmental Project in lieu of paying fines for environmental infrac+'^- - +.hat the company had made. By administering the school bus upgrade program, they would use their own business strategies and innovations to improve environmental quality in an area related to their infraction. She also explained the pilot Clean School Bus USA grant program run by US EPA with funds it was allocated in 2003 ($5 million) and 2004 ($5 million). $10M is currently proposed for the FY2005 program. EPA funds have been used for 17-20 grants per year to demonstrated a variety of technology and fuel options including paying for the incremental costs of installation of oxidation catalytic converters, compressed natural gas engines, engines capable of running on biodiesel, etc. The only grants made here in the Chicago region were in 2003 to Bellwood School district for $20,000 for retrofitting 13 school buses and in 2004 to the City of Chicago. She went through the evaluation criteria for the EPA Clean School Bus USA grant program. Ms. Batka then went on to explain that the Illinois EPA had recently received funds through a SEP (Supplemental Environmental Project). IEPA has set up a clean school bus program and are encouraging all school districts to apply. The consensus amongst the Board was that none of these three grant programs would apply to Evanston districts because they don't own or lease their bus &-acts but rather, contract out the service. All of the grant programs seem to be intended to upgrade district owned fleets rather than those owned by private businesses. The Board agreed that they should look into possible exceptions to this requirement in all three programs. Mr. Sclarra asked the board how we could convince the school boards to make sure they include clean technology specifications into their specifications in future bid processes for school bus service providers. Mr. Lupton suggested we write a letter to the two school boards and superintendents with the hope of beginning conversations about including such specifications in their requirements. The Board also agreed that they should ask them to submit a letter of inquiry for the Toyota grant program, just in case it is a possibility for the Evanston districts. The Board should emphasize a demonstration in Evanston might be attractive because of the density Issues in Evanston as the buses don't travel far, but do travel slow (slower travel creates greater emissions for diesel engines). Ms. Batka suggested the Board research to see if the City Health department or the School Districts have any data on asthma rates or air quality issues as that information might be influential in getting the districts to apply and during the grant application's review. Ms. Batka suggested that because Evanston within a non -attainment area (Cook County), one potential source of funds to tap into is the State of Illinois's Congestion Mitigation and Air Quality (CMAQ) Improvement Program which funds transportation projects that reduce emissions. Normally a 50% match is required by the local public agency, but In -kind contributions can count for the school district's share. The City of Milwaukee used this strategy along with an "adopt a school bus program" to raise private funds in order to support their bus upgrade initiative. Ms. Batka the briefly explained the USEPA Region 5 oftjce's other activities on Indoor Air Quality for Schools, Integrated Pest Management, Environmental Preferable Purchasing, and other tools for schools. The Board thanks Ms. Batka for her very informative presentation. Ms. Batka then left the meeting. The Board further discussed what should be included in the letter to the school districts. Mr. Lupton agreed to call Toyota to find if Evanston could possibly apply. Mr. Lupton also emphasized that the Board should offer to help draft the letter of inquiry and eventually the full grant proposal. Mr. Sciarra agreed to call both districts to determine who the proper contact would be in the Superintendent's office. Upon motion by Ms. Freeman, seconded by Ms. Bryer, the Board unanimously voted to empower Mr. Lupton and Ms. Klevs to draft and send this letter. Upper North Shore Canal Mr. Lupton reported that he had drafted power point presentations intended for the North Shore Visitors Bureau and City Council in order to promote the channel as a natural resource in Evanston, encouraging its use to then encourage its higher water quality. The more it becomes a resource people want to use, the more potential there might be to fund projects to improve water quality. The presentation for the City Council Is Intended to request that some of these channel improvement ideas be incorporated Into the City's CIP (Capital Improvement Plan) and to present them with a number of potential funding sources (ie. safe crossings for bike paths under bridges or for projects for construction of wetlands for storm water treatment). Mr. Supple agreed to request to City Staff and Alderman Elizabeth Tisdahl that the Board have time allocated to present at a Human Services Committee meeting as soon as possible to present on this issue. The Board will do a dry run presentation at the next Board meeting and will invite Alderman Jean -Baptist and interim City Manager Judy Aiello to give them an opportunity to provide their suggestions on the presentation. Ms. Bryer moved, seconded by Ms. Klevs, that the Board unanimously approved the preliminary materials for presentations to the Human Services Committee and the North Shore Visitors Bureau. The Board thanked Mr. Lupton for all of his hard work on preparing this presentation and agreed to submit their comments for any revisions before a week prior to the next meeting. Ms. Burton Poole noted that we should try to incorporate our recommendations in terms of the bicycle improvement plan along the channel area and how they complement each other. She also distributed a list of potential grant opportunities for these types of improvements for the Board to review. Household Hazardous Waste Collection Dav Aaplicatlon Upon motion by Ms. Freeman, seconded by Ms. Bryer, the Board unanimously approved that the Chair, Mr. Supple, request the appropriate contact at the City's Department of Streets & Sanitation to submit an application to IEPAISWANCC for a household hazardous waste collection day with support from volunteer groups in Evanston and with a site provided by Northwestern University at the Ryan Parking lot. Mr. Supple will also ask alderman Tisdahl to endorse this request as the site would be located in her ward. Letter to District #202 Upon motion of Mr. Lupton, seconded by Mr. Loughlin, the Board unanimously empowered Ms. McKinley, who was not present, to write a send a letter of congratulations on behatf of the Evanston Environment Board to Biology Teacher Craig Smith, Superintendent Allan Alson, and the Board of School District #202 for a wonderful job in planning and executing the construction of the new ETHS Nature Center as well as the recently installed solar photovoltaic power generation system and monitoring system. Green Desion Presentation Mr. Sciarra updated the Board on his activities to continue to building a compelling case for the City Council to adopt the International Energy Conservation Code into the City's building code. Ms. Bryer suggested that the Board include some of these arguments into the planned presentation to the Human Services Committee about Green Design. Mr. Supple agreed that such arguments are important to reinforce, but that he thought the presentation should focus on convincing the City to use high performance, green building strategies for its future municipal building projects including a Robert Crown renovation/expansion and the new Civic Center buildings. Ms. Klevs agreed but also felt it was important to stress that these strategies should also be promoted for private developments in Evanston through the City's permitting, and site planning/appearance review processes. Network for Evanston's Future Visioning Document Mr. Supple reminded the Board that final revisions to the vision statement resulting from the April 290 community visioning charrette must be made prior to November 15, 2004. Mr. Sciarra suggested a number of edits to the energy section of the vision statement summary. Board members agreed to look over the document and suggest any changes by that date. There being no New Business or Old Business matters suggested for further discussion, upon motion by Ms. Freeman and second by Mr. Sciarra, trie Board adjourned the meeting at approximately 9:42PM. Evanston Environment Board November 11, 2004 Members Present: Members Absent: Gladys Bryer Judy Freeman Mardi Klevs Iry Levinson Janice Loughlin Steve Lupton Len Sclarra Derek Supple Tom Carey David Dankert Vicky McKinley Gwen Burton Poole Diane Willett DRAFT Elected Officials Present:7th Ward Alderman Elizabeth Tisdahl Staff Members Present: Douglas Gaynor, Director of Parks/Forestry & Recreation Linda Lutz, Ecology Center October 2004 Minutes The Board discussed the minutes of the October 14, 2004 meeting and approved the minutes. The Board introduced themselves and explained their areas of expertise and training. Presentation: Upper North Shore Channel Mr. Lupton reviewed background on the Upper North Shore Channel including a brief explanation of the UAA (Use Attainability Analysis) conducted by the IL EPA. Mr. Lupton explained that the Board's object is to promote the resource of the North Shore Channel which encompasses the largest green space in Evanston along its banks. The Board began investigating the Channel as part of the UAA. Mr. Lupton had prepared a PowerPoint presentation for the meeting which will also be present to the HS Committee In December as well as to the North Shore Visitors Bureau to promote as an attraction. Mr. Lupton suggested the Upper Northshore Channel is one of the last 'wild' places in Evanston. The area along the channel represents the largest natural area In Evanston. Generally the channel forms the western boundary of Evanston. The channel is a man- made feature- ironic that now it is the largest natural feature In town. The Channel was created in 1908. As well as a natural area the channel Is becoming used more for recreational boating such as canoeing and kayaking. Birds along the channel include 1 kingfishers (generally riparian dwellers) and at least four different kinds of herons. Who uses the channel? — Recreational use by the Ecology Center in their summer camp programs in addition to offering 3 season canoeing programs for the public and the high school. The Dammrich Rowing Center hosts 4 different crew teams: Loyola Academy, New Trier, Northwestern, and Woodlawn Academy. At Channelside Park, there are canoefkayak rentals, fishing from the dock and a rowing center with indoor training facilities. Evanston could develop a resource utilization plan that could be incorporated In the plan in the City CP. Funds could be solicited from State and Federal grants. The Environment Board would like to work with the City as well as the MWRD. The major goal is to promote the channel as a positive recreational facility for the City. Incorporating the proposed resource utilization plan into the City's capital improvement Plan would be a beginning. Evanston could include a canoeing facility that's accessible, fishing docks, viewing platforms for bird watching, and bike underpasses along busy intersections. The plan could include the development of a bike path on the eastern side of the channel with underpasses along the channel that would allow bikers to ride from Green Bay to Cakton without having to cross busy intersections. Easy access for the elderly and handicapped through ramp access would be a unique feature in Evanston. Ramp access could be in the vicinity of the Ecology Centerwith possible access from the current parking lot. The Upper Northshore Channel is one of the best places to view wildlife. Viewing platforms would greatly enhance observation of water birds and channel life. Harbert Park could be enhanced to incorporate a nature trail, with viewing and fishing platforms giving access to the channel. Wetland terraces at the head of the river would provide treated surface run-off from supplemental flow to the channel (from parking lots, etc.). There could be a series of catch basins that would improve water quality and add much needed flow to the channel. Most of the flow is from the treatment plant at Touhy. The Channel can not be flushed as water requirements for drinking water have increased tremendously. A possible engineering feat that the MWRD has promoted in the past is moving water from the treatment plant to the canal at Wilmette Harbor, creating a flow. Several of the proposed cascading wetlands would promote wildlife habitat, recreational use, as well as much needed flow to the Channel. Mr. Lupton proposed some initiatives. Gather support amongst the City Council members. Help the Parks/Forestry and Recreation Department to develop cost estimates for elements of the plan. Mr. Gaynor said that he supported the natural resource park Improvements that Mr. Lupton and the Board were suggesting. Help identify funding sources (including bike paths, nature trails, and canoe launches, 2 wetlands remediation). Poor water quality in the channel is a concern. MWRD does not disinfect before they discharge from their facilities adding water of poor quality to the channel. The dissolved oxygen levels of the channel should be improved for long term health. Mr. Levinson added that wind generators could be used to increase aeration in the channel. A combined system of bike paths could encircle the City adding a very useable recreational resource that could be used to promote healthy activities. Northwestern could be a resource especially in the area of expertise of environmental engineering. It is important to look at the channel In a new way as a community resource. From the UAA, recommendations Several recommendations were reached from discussion including the Importance of placing the Northshore Channel project in the C€P. Funding could be sought to produce the initial plan. Funds could be secured from US Senators (Dick Durban, Barak Obama) and Representative Jan Schakowsky. Several significant issues include the lack of disinfection of discharge by the MWRD. Evanston could apply pressure to show Increased use of the Northshore Channel and that improved water quality of the canal would be a major benefit to Evanston. Mr. Klevs noted that the draft of the UAA will be out in several weeks. It would be good to have City support for some of the issues raised in the UAA. City Council could pass a resolution supporting the plan as well. Support from the alderman as well as the disabled community In responding to the UAA's draft would be a good thing, A comprehensive plan for the channel that would include something like wetlands remediation and bank stabilization would increase the chances of some of the project being funded by the USEPA. The final plan would be more effective if the project was prioritized in phases. Any project on the site would require the permission of the MWRD. As the landowner, MWRD may have specific requirements and must give project approval. Funding may or may not be available from the MWRD. As a result of the UAA the MWRD may have to begin to spend money to meet some of the required recommendations. Mr. Gaynor offered the services of the Department grant writer in working with the Environment Board to solicit grant funding as well as assistance in other areas. The Board thanked Alderman Tisdahl and Mr. Gaynor for attending the presentation and providing useful comments. Alderman Tisdahl expressed her appreciation to the Environment Board for their initiatives on the North Shore Channel. She Indicated that she would be supportive of the proposed improvements to the channel and offered her 3 help to the Board. Presentation to the HSC The Board discussed what they would like to discuss with the HSC and the desired results from the meeting. A priority is to have City support for the UAA and its recommendations as they relate to the Northshore Channel. The draft plan will be discussed and a comment period designated. A sub -committee will meet to refine the presentation to HSC and request a resolution of support to take to the MWRD. Coastal Management Program Mr. Supple noted that Governor Blagojevich announced that Illinois Is joining NOAKs Coastal Management Program that will potentially net $2 million in federal grant funding for local communities to enhance and protect Illinois's Lake Michigan shoreline through comprehensive planning, redevelopment, preservation and restoration efforts. The Lake Michigan Federation has worked very hand for this initiative. The Board supports the efforts and will look forward to working to make sure Evanston becomes involved in the process. A resolution could be sent to elected representatives. McCormick Boulevard The McCormick Boulevard reconstniction project has been delayed until 2006. The major problem of flooding on McCormick and the way the plan addresses storm water runoff are major components of the program. Household Hazardous Waste The Board will discuss the idea of pursuing an application for Evanston to host a Household Hazardous Waste Collection Day. The Board agreed to discuss the issue_ with Public Works Director David Jennings. Recycling Initiative Ms. Freeman discussed a new recycling initiative that may be available. She will bring further information at the December meeting. Evanston Transportation Future Ms. Bryer reported on ETF. ETF was commended by PACE as an active group. ETF responded to PACE for setting up a bus schedule to O'Hare from Evanston. ETF noted disappointment at cuts in the Red Line service which brings employees to Evanston. ETF commended PACE for focusing on ridership In their decisions. ETF is working on pedestrian questions/issues for Evanston, looking at new urbanism initiatives. Issues to be covered at the December meeting January Networking Event Green Building Presentation to HS Committee Follow-up on North Shore Channel Presentation Potential New Recycling Initiative 4 •J". Coastal Zone Management Program Board Chair Election Next Meeting The next meeting of the Evanston Environment Board will be on Thursday, December 9, 2004 at 7:30 PM at the Evanston Ecology Center 2024 McCormick Boulevard. A Evanston Environment Board December 9, 2004 Members Present: Members Absent: Staff Members Present: David Dankert Judy Freeman Mardi Klevs Steve Lupton Gwen Burton Poole Len Sclarra Derek Supple Vicky McKinley Gladys Bryer Tom Carey Iry Levinson Janice Loughlin Diane Willett Linda Lutz, Ecology Center Nov. 04 Minutes Upon motion by Mrs. McKinley, and second by Mr. Lupton, the Board approved the minutes November 2004 meeting noting some spelling changes. January Networkinci Event Mr. Supple reminded the Board that they had talked about setting up an event for people interested in helping with particular environmental initiatives; encouraging citizens with environmental concerns in the community to come in and interact with the Board. The Board agreed to hold the event on Thursday, January 13th, 2005 at 7 PM with refreshments. Ms. Klevs suggested that Mr. Lupton give the presentation he developed about the Upper Northshore channel as part of the evening. Mr. Sciarra also agreed to have green building materials available. Mr. Supple said we would develop a flyer and send it out to the Board along with the list of invitees the Board had identified in its discussion. Invitations would primarily be distributed by e-mail. Board members will forward the announcement to others not on the list. The Board agreed that this event would likely be a good opportunity to brainstorm cooperative projects with those in attendance. Green Bulldlnq Presentation Mr. Sciarra is working on a presentation for City Council members and City staff to educate them about the costs and benefits of incorporating sustainable design strategies into potential new city buildings such as the Robert Crown Center renovation and the new Civic Center project, Mr. Supple noted that he would like to prepare a section of the presentation on grant opportunities for the City to pursue if they would like to pursue these strategies. The Board discussed presenting this at a Human Services meeting after it finally is able to give its North Shore channel presentation to the Committee. Upper Northshore Channel presentation Mr. Lupton reviewed the presentation given to David Jennings Director of Public Works, Dave Stoneback (chief of the sewer project) and Regina Lookis (chief of water operations). The HSC was cancelled for December. Mr. Sciarra received and presented to the Board a recent sewer map from the Public Works Department as he requested. Mr. Lupton reported that through discussions with City staff, he discovered the City already diverts a fair amount of storm water into the canal to enhance the flow in the canal when possible. He also noted that staff pointed out some difficulties with the unstable channel banks which may cause a problem for the proposed bike path. New bridges have areas around them that are stabilized. He went on to explaint that the wetlands idea would depend on the size of the area available. If the area suggested is in north Evanston the area affected would be the golf course and may be accommodated as a possible water feature in the golf course. The drainage area for terracing may be need to be fairly large. Lincoln Street outfall has a 12 inch pipe and might be a better area for a demonstration project. The wetlands demonstration area would require approval by the Council and require funding. The Board suggested there may be a different funding pool that would encompass a wetland project including a number of grants. The Water Division is at phase 9 of 10 phases with the current sewer project and it would be difficult to make a large change at this point in their plans. The timing may be appropriate for looking ahead and planning to incorporate these strategies in future sewer improvement projects. The Board suggested arranging a tour for the City of the SEPA project which may help City staff see potential strategies that could be replicated in Evanston. Ms. Klevs suggested that the Cpenlands Project or other non-profit organizations may be interested in cooperative grants that would accommodate some innovative ideas. Ms. Klevs also announced that MWRD has hired an engineer for the north shore channel. This is for implementing the aeration initiatives for the channel as well as meeting some of the goals in the UAA. Mr. Sciarra reiterated his surprise to learn that storm water is being diverted to the North Shore Channel when appropriate (surface runoff from streets and parking lots). At the time of large rainstorms, the combined storm sewer basically carries run off. The CSO starts to go into the deep tunnel. When the tunnel reaches a certain level the CSO goes right into the channel. Yet he noted that currently the release comes into the channel from below the water height minimizing the maximum aeration effect. Mr. Sciarra agreed to contact Conservatio Design Forum (CDF) to ask for educational resources and possible ideas for sustainable storm water management projects In Evanston. 2 Municipal Commercial Waste Franchise Ms. Freeman presented ideas on a program endorsed by SWANCC that does commercial refuse collection services. Skokie has initiated this project which provides for waste and recycling for all commercial buildings in the City. Mr. Supple suggested that a survey of the waste/recycling demands and costs incurred to local businesses could be completed by an organization such as the Chamber of Commerce to gauge the interest of business owners. The Board was supportive of the concept and discussed ways to progress. Backing for the program would need to come from the City Council as well as the Chamber of Commerce. Ms. Freeman emphasized that the program is financially beneficial to Loth municipalities (the municipality gets a franchise fee) and business owners (due to bulk purchasing economies of scale). Ms. Freeman will continue to investigate including making inquiries to see how the program is working in Skokie. Mr. Supple agreed to contact Jonathon Perman, executive director at the Evanston Chamber of Commerce. Coastal zone Management The Board discussed the positive effect for Evanston of receiving coastal zone management funds. The City Council may want to be politically active in thanking the State deciding to solicit funds through the Federal NOAA Coastal Zone Management Initiative because Evanston stands to benefit as a costal community. Ms. Klevs noted that the Board should attempt to put projects for the Upper North Shore Channel in consideration for funding through this program. Environment Board Chairman Ms. Freeman moved, seconded by Ms. McKinley to nominate Mr. Supple as Environment Board chairperson in 2005, as a result of his hard work and success leading the Board in 2004. The Board approved the motion and Mr. Supple will continue as chairman. New Business Environmental Award Mr. Lupton suggested that perhaps the Board should consider giving an annual award for environmental initiatives within Evanston. Potential recipients he suggested might include ETHS for the creation of its Nature Center and the installation of the Solar PV panels. The Board discussed soliciting ideas from the community through the media and other sources. The award presentation could coincide with Earth Day celebrations in 2005. Mr. Lupton suggested criteria; Mr. Supple will draft some ideas and a press release. Residential Enerav Code Mr. Sciarra announced that he has an "easy reference" laminated summary of the requirements of the residential chapter of the International Energy Conservation Code. He said he would suggest to the building permits office that they put this on display near 3 h"J}� the in their office to be seen by all that come in to apply for building permits. Next meetinq The next meeting of the Environment Board will be on Thursday, January 13, 2005. The EB will host the environmental social from 7 — 9 PM, at the Ecology Center, 2024 McCormick Boulevard. 4 Evanston Environmental Association Board Meeting Tuesday, January 4, 2005 Board Members Present: Board Members Absent: Staff Members Present: Jean Esch Irene Gregory Gordon Guth H. Zane Robbins Marti Bjornson Charles Smith Jan Weeks DRAFT Linda Lutz, Ecology Center December 2004 minutes The December 2004 Board meeting minutes were approved. Payment to the City of Evanston The Board agreed on the funds to be used to pay the City of Evanston $32,700 towards the construction loan plus interest held by the City of Evanston for the EEA. After this payment, two payments remain; one at the end of 2005 and the last at the end of 2006. Approximately $60,000 remains plus the interest charged by the City. The Board agreed that the majority of the funds should come from the Romano Brothers account as there is a fee charged for administrative costs. The remainder will come from the First Bank and Trust money market account. Remaining balances will leave flexibility for the organization to meet any anticipated requests for funding. Annual Appeal The EEA's annual appeal raised approximately $5,405.00 down from the last few years. Donations are smaller from general members and donors; larger donations came from three sources. Chicago Wilderness The Board discussed membership in the Chicago Wilderness Association. Many conservation, environmental, and stewardship organizations are members. The Board will review membership information at the February 2005 meeting. EEA Officers The board discussed officer positions with no new decisions reached. Fundraising Ms. Gregory suggested several ideas to the Board regarding possible events that could result In income for the EEA including a high profile party. Ms. Gregory has served on the Board for a number of years and suggested that she believes it is time for her to resign. The Board discussed rental income for the multi -purpose noting that room rental fees for the space go directly to the Ecology Center's budgeted revenues, Website The Board suggested adding a donation line on the website. Perhaps in the EEA application section that could include a donation to the building fund. Ms. Lutz will convey the request to the webmaster. Next Meeting The next meeting of the LAC will be Monday, February 7, 2005 at 7:00 PM at the Ecology Center 2024 McCormick Boulevard. DRAFT: for review Evanston Environment Board Meeting Minutes March 10, 2005 Members Present: Dave Dankert Mardi Klevs Iry Levinson Janice Loughlin Vicky McKinley Gwen Burton Poole Len Sclar a Derek Supple Members Absent: Gladys Bryer Tom Carey Judy Freeman Steve Lupton Diane Willett Others Present: Tim Ryan Staff Present: Linda Lutz, Ecology Center February 2005 Mr. Dankert moved, seconded by Ms. McKinley to approve the minutes of the February 2005 meeting. The Board approved the minutes. Coastal Zone Management Mr. Supple reviewed the community meeting on coastal zone management and the future of Evanston's lakefront planning. Mr. Supple distributed documents that he received at the meeting including an IDNR survey that asks questions on specific resource areas, specific geographic areas, setting boundaries, increasing accesslopportunities on the lakefront for the general public. There may be a possibility that the Northshore Channel could be included In the boundary area. Mr. Supple presented a motion by Mr. Lupton (in absentia) that would allow Mr. Lupton to develop a draft Environment Board response to the IDNR survey that would be circulated In the April Board packet for discussion. Ms. Loughlin seconded the motion which was approved by the Board. City staff should be Identified that would be associated with the Coastal Zone Management program. Dennis Marino (Planning) as well as Doug Gaynor (Parks/Forestry and Recreation) should be contacted. Surveys can be filled out individually by Board members as well. The process of developing the CZM boundary area will include small workshops with local governments and interest groups to help Identify areas of interest, and develop a process to Implement the grants program for coastal projects. The IDNR is seeking input through their survey as well as other comments and Ideas. Tammy Kwiatkoski is the contact for the IDNR. 1 d The Board would like to do the research to help the City of Evanston be aware of the process and potential. The Board discussed the definition of coastal as well as definition of watershed. The canal area which receives water from and at times discharges into Lake Michigan could potentially qualify In the boundary area. The Boards response should Include the general Lake area but be specific to Evanston. Included could be the ideas of creating wetland areas that would drain Into the canal. Evanston priorities should be identified. Green Building Presentation Mr. Supple reviewed developments in this area. City Manager, Julia Carroll, invited the Environment Board to make a green building presentation to the Civic Center Committee on Wednesday, March 30th. Ms. Carroll indicated that responsible City staff will be In attendance to hear the Board's presentation. Mr. Sciarra has begun a draft that has been reviewed by several Board members. Mr. Sciarra will distribute to the entire Board for their review. The basic outline Includes: • Review why Green Buildings are good; what they involve, global perspective • Introduction to the LEED system for new construction (Leadership in Environmental Energy Design) • Cost/benefit analysis of green buildings • Other cities/communities that are involved in green building initiatives • Present alternatives to City building construction that include considerations for fire stations, the Civic Center and Robert Crown Center • Developing base line LEED certification level (Silver certification takes some concession; Gold certification has definite parameters that generally require additional funding reflected as premium cost per square foot, lifecycie saving are generally offset the building costs) • Impacts for the private sector ask the planning commission to incorporate green building guidelines into City approved designs such as those that are reviewed by SPAARC (guidelines not mandatory requirements) Green Building benefit analysis is not a science and exact direct benefits can be subjective. New studies in the private sector show increased productivity as well as energy savings. LEED certification is good for 3 years. An additional facet could be training of the building staff in green practices as well as working with environmentally friendly items such as cleaning supplies The Board has 20 minutes to make the presentation. Grants are available for energy efficiency although there is no guarantee that the City of Evanston would qualify for funding. School initiatives Ms. Klevs spoke regarding the Ford company grants that would fund $100,000 to schools that are willing to take on green building initiatives. While no Evanston schools have applied for the Ford grants both Evanston school districts have applied for lighting grants through the Clean Energy Foundation. Earth Day Awards Ms. McKinley reported that she had sent the press release on the Environment Board's Earth 2 66 Day awards to troth the Roundtable and the Evanston Review. Applications will come in to the Ecology Center and will be discussed at the April Board meeting. Dutch Elm Tree Disease Ms. Poole distributed a handout on the Dutch Elm Disease situation in Evanston. The City of Evanston City Council endorsed an injection program for all the American Elm trees on public property at the February 28, 2005 Council meeting. Currently the City is doing a survey as well as a study to determine how the Elms will be injected, the process involved, and which trees will qualify for injection. Ms. Poole suggested that the City should consider the environmental hazards associated with the injection program including the chemicals that are proposed for use. As Ms. Poole has reviewed the literature she has found that most communities that have injected trees have done so in low numbers; that is not injecting their entire American Elm population. Long term studies suggest that long term injection may have detrimental effects. The City will continue to use the current sanitation program to address trees that are not good candidates for injection. The Board suggested that it is important to Identify what chemicals are being used as injecting so many trees can have a large effect on the ecosystem. Ms. Poole suggests that it may be in the City's best Interests to move slowly with the program. The Board Is not disagreeing with the injection program but would like to know more about the long term effects of extensive inoculation. Ms. McKinley will also look into finding out what are the active Ingredients In the inoculant. Ms. Poole will continue to research for the Board. Commercial Waste Franchise Mr. Supple distributed the SWANCC document on commercial waste franchising. The general Idea is that the City would aggregate garbage and recycling to all commercial buildings, businesses, and rental properties without recycling. The Idea of aggregation can be beneficial for businesses as costs are lower and the City would receive revenues. This contract would not be associated with residential garbage pick-up. Mr. Supple sent the Information to the Evanston Chamber of Commerce for review. This type of Idea would need to be initiated through the Chamber. The Board will continue study the issue. New Business Board Introduction to new City officials Mr. Levinson suggested that with the April elections there will be new members of City Council who will not be familiar with the Environment Board and the extent of the expertise that Board members bring to environmental issues. Mr. Supple will update the Board's roster for distribution to the Council and elected officials. Sustainable Evanston Forum Ms. McKinley distributed flyers for the Sustainable Evanston Forum which will address issues such as mobility, sidewalks, changing driver behavior, and new Evanston development. The forum Is March 23rd from 7 - 9 PM at the Evanston Public Library. Saving Energy during remodeling piece In Highlights The Board noted the current Highlights article that promotes energy efficiency and thought it was a good initiative. Northwestern currently has a student group working on a 50 Kw wind 3 turbine that could be erected on the NU landfill area. Students are working on other energy related issues. (Ms. )eJevs left the meeting) A Northshore Channel The draft report of the 1EPA Use Attainability Analysis (UAA) has been posted and Is on-line for review. Public hearings have not been set up. Mr. Lupton drafted a potential letter as well as comments on the UAA draft. The Board circulated Mr. Lupton's draft documents. Ms. McKinley noted that the UAA draft report seemed to focus exclusively on disinfection and noted the high levels of E.cofi. In reviewing the draft letter, initiatives that the Board deems desirable should be described first with comments on disinfection, aeration and flow augmentation to follow. Disinfection can be considered a short term solution. The Board would like to encourage more research and funding for the overall water quality not just disinfection (which will make it safer for recreational activities but not necessarily good for the general canal ecosystem). Aeration and flow augmentation could have long term positive effects on the canal ecosystem. Each strategy can be Identified in terms of positive and negative aspects. The Board's long range plan is to encourage more recreational activities as well as ecosystem Improvements along the canal and had sent comments to that effect that should have been Included in the UAA report. The Environment Board had crafted the City of Evanston's response to the IEPA last year. The Board is concerned about the bacterial count, overall ecosystem health, as well as encouraging recreational use. These ideas should be established at the beginning of the Board's response letter. Ms. Loughlin will review and incorporate the Board's comments into a revised draft, Mr. Sciarra will contribute sections on flow augmentation and aeration. A draft version should be done soon so it could be read at one of the public comment hearings which may occur in April. A revised copy will be circulated to the Board. Next Meeting The next meeting of the Evanston Environment Board will be Tuesday, April 14, 2005 at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. 4 DRAFT: For Review Evanston Environment Board Meeting Minutes April 14, 2005 Members Present: Dave Dankert Mardi Klevs Janice Loughlin Steve Lupton Vicky McKinley Gwen Burton Poole Len 5ciarra Derek Supple Members Absents Gladys Bryer Tom Carey Judy Freeman Iry Levinson Diane Willett Staff Present: Linda Lutz, Ecology Center March 2005 Board Minutes Upon motion by Mr. Dankert, seconded by Ms. McKinley, the Board approved the minutes of the March 10, 2005 Board meeting. IDNR Coastal Zone Management Program Survey Mr. Lupton presented a draft response to the IDNR's Illinois Lake Michigan Coastal Management Program questionnaire. The Board discussed arguments for the proposed area to be covered by the CZM (Coastal Zone Management) designation. There was some discussion that the boundary areas not be designated geographically as appropriate projects may cover a wide area (comprehensive watershed projects, run- off, etc.). An example of man-made barriers (such as rip rap) and their effect on shoreline was discussed. Ms. McKinley researched to see what other states are doing with CZM. She included Michigan, Ohio, Indiana, Wisconsin, Pennsylvania; in these states, projects funded have included natural areas acquisition, habitat and historic restoration (i.e. lighthouses), decreasing non -point source pollution, sediment reduction projects, focal planning efforts, and anything that increases public access to water resources. CZM funding does require a state or local government match of funds. Mr. Supple will make amendments to the draft as suggested by the Board. The completed questionnaire is attached to the minutes. Mr. Lupton volunteered to be the Board liaison to the City of Evanston and to any Illinois CZM workgroup that may form. Mr. Dankert moved that the Board approve the Environment Board proposed response as amended during this meeting to the IDNR CZM questionnaire. The motion was seconded by Ms. McKinley. The Board approved the motion. Mr. Supple will submit 1 the Board approved questionnaire to the IDNR. The Board discussed the dune area at the Lighthouse Beach. One suggestion was that a nature trail be established at the dunes. Ms. Lutz mentioned that a nature trail previously existed at the site. Signage from the trail is stored and staff could retrieve it and reinstall as a camp project this summer. Environment Board Earth Month Awards The Board discussed the Earth month awards. Several categories of awards were determined including group and individual awards. After discussion the Board determined the following awards recipients. Individual Environment Awards Craig Smith, Environmental Science program at ETHS Pat Cleveland, and Dewey School "Roots and Shoots" program Group Environment Awards "' District #65 and District #202 Installation of Solar Photovoltaic Panels The Board moved to approve all four awards. The Board agreed that Mr. Supple will contact Mayor Morton to determine a time to present the awards prior to a City Council meeting. Ms. McKinley will develop a press release on the award recipients. Mr. Sciarra and Ms. Lutz will work to produce the award plaques. Green Building Presentation to Civic Center The Board discussed the presentation that Mr. Sciarra and Mr. Supple gave to the Civic Center committee. A number of questions were asked from the audience at the presentation regarding potential use of the current Civic Center. The meeting generated significant interest and questions about green building from various city staff members. Mr. Supple followed up by sending a number of City staff copies of the Board's presentation along with other materials. Mr. Supple reported that Assistant Director of Facilities David Cook told him that the City did put LEED Into the RFQ for the Central Street Fire Station. (Mr. Sclonm and Mr. Dankert mcused themselves from the dlscusslon and left the mom) The Board discussed working with the City of Evanston to make sure that architects with green design experience would be on the pre -qualified architectural firm list maintained by the City. Mr. Supple reported that these firms are no longer hard to find and that there are over 750 LEED-accredited professionals within the Chicago region. The Chicago Chapter of the U.S. Green Building Council could serve as resource for the City in listing firms with green design experience. The Board approved that Mr. Supple to correspond with the City Manager regarding issue. (Mr. Sciana and Mr. Dankert mfumed to the meeting) E Illinois Energy Efficient Commercial Building Act The Board discussed the International Energy Conservation Code, which has not yet been adopted by the City of Evanston, and proposed the following statement to submit to the Illinois Capital Development Board: The Evanston Environment Board supports the Capital Development Board's (CDB) proposed rule for the Illinois Energy Conservation Code adopted at the CDB meeting of March 8th, 2005. We believe that the rule establishes appropriate energy efficient building standards for both state buildings and privately -funded commercial facilities throughout Illinois. It also includes adequate requirements that state and local jurisdictions can use to ensure compliance with the code. The provisions contained in the rule require meaningful enforcement of the code while allowing municipal discretion. The rule is drafted in a way that should provide ease of administration along with effective implementation. The Evanston Environment Board does not recommend any changes to the proposed rule and looks forward to Its adoption. Ms. McKinley moved, seconded by Mr. Dankert to approve the above statement. The. Board approved the motion and Mr. Supple will forward the Board comments to the appropriate persons at the Illinois Capital Development Board. Response to IEPA UAA Draft Report (Ms. fUevs recused herself and tell the room) The Board reviewed the newest draft of the response they had discussed at the previous meeting to the IEPA's Use Attainability Analysis draft report on which they are currently accepting public comment. The Human Services Committee in late 2004 had asked the Environment Board to draft a response for the City of Evanston upon the release of the UAA. The Board agreed to send the letter to Rob Sulski, the UAA Project Manager, addressed from the Environment Board. The Board will also send a draft response, as written for the City of Evanston, to the City Manager along with minutes from the appropriate Human Services Committee at which the Committee had requested the that the Environment Board draft a response. The City Manager and her staff could then edit the response as they see fit before sending it an behalf of the City to IEPA. Mr. Dankert moved to send the UAA letter as amended to Rob Sulski from the Environment Board, and to send a letter to the City Manager that drafts a response from the City of Evanston regarding the UAA as directed by the Human Services Committee. The motion was seconded by Mr. Lupton and the Board approved the motion. (Ms. lgevs retumed at the completion of the discussion) 3 MWRD Mr. Lupton reported on the Board's meeting with Richard Lanyon of the MWRD. Mr. Lanyon explained that the MWRD would probably prioritize flow augmentation ahead of disinfection for the North Shore Channel for cost reasons. He had summarized that currently MWRD's funding for these improvement projects is limited until completion of TARP. Ms. McKinley summarized Mr. Layon's comment that side stream aeration is possible but requires enough land space along the channel for this solution to work. Mr. Lanyon had also mentioned to the Board that New Trier High School may possibly build a launch along the Wilmette portion of the North Shore Channel. Mr. Lupton commented that the banks along the Channel are beginning to show the effects of erosion especially along the area of the Skokie launch which is heavily used by rowing teams from three area schools as well as their coaches motor boat. The Board discussed the current Comprehensive General Plan and noted that it can be used as a supportive document for environmental strategies. Dutch Elm Disease The Board discussed the outline of a potential Environment Board study and report that had been prepared by Ms. Burton Poole regarding the secondary environmental effects of the large scale fungicide inoculation program currently planned by the City to combat Dutch Elm Diesease within Evanston's elm tree population. Ms. Poole requested that the Board review and help her research the items listed in her tentative outline. Ms. McKinley reported that the active ingredient in Arbotect is a Thiabendazole, a fungicide. It's been approved by the EPA as relatively safe. According to material - safety data sheets, Arbotect has some toxicity in animals in very high doses that results in neurological problems. Ms. McKinley noted that the product is water soluable and is highly toxic to aquatic animals ranging from fish, to ducks, to micro-organisms. _ The research presents positive and negative effects. Other products Ms. McKinley investigated included a non -toxic protein that has to be injected every year; the product may be more costly and have other issues that result in its lower sales. Ms. McKinley will send information to Ms. Poole regarding the chemicals to insert Into the Board's report. Some additional issues yet to be addressed are chemical volatility and potential exposure pathways such as through ground water. Zoning Ordinance Regarding Solar panels The Board reviewed an initial draft of the application for a text amendment to the Evanston Zoning Ordinance regarding the use of solar panels (including solar thermal and solar photovoltaic technologies); the issue was generated by a recent Zoning Administrator ruling regarding the solar thermal installation on 1508 Colfax Street. Mr. Supple showed several photographs of the installation. The Board discussed the current ordinance and its requirements. The Environment Board's draft proposal separates the requirements for solar collectors or other silent energy generating facilities from other contexts such as air locks or shading screens. Mr. Supple had received information from Arthur Alterson of the Zoning division about the procedure of submitting its recommended text amendment to the Plan Commission for their consideration. The Board voted to grant authority to Mr. Supple, Mr. Dankert, & Mr. Sciarra to work to improve the current version of the Board's proposed zoning requirement language in order to best allow the appropriate use of solar panels while preserving the aesthetic intent of the original zoning requirement. Next Meeting The next meeting of the Evanston Environment Board will be Thursday, May 12, 2005 at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. 5 Evanston Environmental Association DRAFT Tuesday, May 3, 2005 Members Present: Marti Bjornson Gordon Guth Zane Robbins Charles Smith Dave Kaiser Members Absent: Jean Esch Jan Weeks Visitors Present: Alderman Elizabeth Tisdahl Alderman -elect Cheryl Wollin. Jessie Feldman, Executive Service Corps Project Team Emmanuel van Neirop Steve Finkelman Bob Siedenberg, Evanston Review Staff Present: • Linda Lutz, Ecology Center March 2005 Meeting Minutes The Board approved the minutes from the April 2005 meeting. Executive Service Corps (ESC) Ms. Feldman reported that the ESC is in the process of interviewing staff and board members as part of the Board Development project. The interview process is the first step of the Board Development process and the ESC project team currently in this phase. Chicago Wildemess Membership The membership application for the EEA (as a general member) in Chicago Wilderness was sent in and will be reviewed by the Executive Committee in June 2005. Garden Fair This year's Garden Fair is May 21 and 22. Wildflowers will be sold for the EEA. 2004 -- 2005 Tax preparation Tax documentation for the 2004 — 2005 year was sent in and should be completed with in the next 6 weeks. Payment to ESC Payment for the first half of the Executive Service contract was sent in: $1200 is payable now with the final $1200 due at the end of the project. Director's liability Insurance Mr. Guth moved, seconded by Mr. Robbins, to approve payment for this year's director's liability insurance ($939). The Board approved the motion. The Board has carried this insurance for approximately 8 years. Brick purchase for Rotary Club Friendship Circle Mr. Robbins moved, seconded by Ms. Bjornson to purchase a $500 brick in the EEA's name for the Rotary Friendship Circle which will be a stone circle in a Jens Jensen council ring style. The Board approved the motion. This is the 10Dth anniversary of Rotary International and the project is the centennial project for the Rotary Club of Evanston. Mr. Guth will develop proposed language and distribute to the Board for approval. Next Meeting The next meeting of the EEA will be on Tuesday, June 7, 2005 at 7:00 PM at the Evanston Ecology Center, 2024 McCormick. Boulevard. Evanston Environment Board Board Meeting May 12, 2005 Board Members Present: Board Members Absent: Staff Present: Gladys Bryer Dave Dankert Mardi Klevs Steve Lupton Gwen Burton Poole Len Sclarra Derek Supple Tom Carey Judy Freeman Iry Levinson Janice Loughlin Vicky McKinley Diane 1Alillett Linda Lutz, Ecology Center Wa�UM-ft April 2005 The Board reviewed the April 2005 meeting minutes. Mr. Lupton moved, seconded by Mr. Dankert, to approve the minutes of the April 2005 meeting. The Board approved the minutes. Awards Mr. Sciarra will design the signage for the Environment Board's awards that will be presented at a City Council meeting. The Board will aim for the first week in June if possible. An alternative would be to present the awards at a School District Board meeting. Mr. Supple will work with the City on presenting the awards in June. Dutch Elm Disease Ms. Poole reported that she had discussed the tree inventory with Parks Superintendent, Paul D'Agostino. Ms. Poole explained how the American Elm trees will be inoculated. She updated the Board on the actions of the City Council at their last meeting. Ms. Poole will be consolidating her notes into a report document for the Board. The Board reviewed the document prepared by Ms. McKinley which will be incorporated into the report. The inoculation cost is estimated at $9 per inch (above a 10 inch size) with an average 30 inches per tree making the average tree cost being approximately $270. Mr. Lupton noted that the fungicide is fairly toxic to aquatic life so care should be taken to avoid spillage or disposing of extra chemical in storm drainage. Ms. Poole noted that the City Council voted to inoculate all appropriate American Elm trees on public property; an estimated 3,100. The contractor will take about 2 months to complete the inoculation cycle for all the designated trees. Nothing is known on the odor of the fungicide. New Board members Mr. Supple reminded the Board that he will be leaving to pursue graduate studies in August. The Board will need to select a new chair person. The Board noted that it would be great to recruit another Northwestern University student or recent alumni for the Board. North Shore Channel The Board reviewed a recent article in the Chicago Sun -Times that focused on the North Shore Channnel indicating that canoeing was a reasonable activity where people could enjoy nature. The Board discussed what would be the best way to approach possible funding sources. Several ideas were State senators as well as Evanston's U.S. representative. Mr. Supple will contact Ra Joy of Jan Schakowsky's office. The Board will begin to present their ideas to elected officials regarding achieving the objectives that the Board has been promoting regarding the North Shore Channel as a community environmental resource. The Board also discussed the idea of coordinating an approach to the channel that will Incorporate all the communities along the North Shore channel. There is some indication that New Trier is interested in putting in a rowing facility along the channel. The Board indicated that objectives for the fall 2005 would be to do more outreach concerning interested groups and individuals that would be interested in the Channel. Ms. Bryer volunteered to begin to contact other organizations who may be interested in this initiative. Green Building Mr. Sciarra noted that the Board did get some leverage as a result of the Green Building presentation that the Board gave to the Civic Center Committee. He also mentioned that Design Evanston is putting together a panel that will discuss good design including green approaches. Mr. Supple reminded everyon that the Plan Commission is drafting a set of "design guidelines" for commercial development and noted that when he met with the chairs of the Plan Commission and the Energy Commission they assured him that input from the Environment Board would be welcome concerning promoting green design strategies and features within the guidelines. Mr. Supple will contact Mr. Widmayer, chair of the Plan Commission, to follow up. The Board noted that there is more general support in the building industry for green design that there was just four to five years ago. The Board discussed the pre -qualified list of architects. Mr. Sciarra will follow up with David Cook of the Facilities Management Department to determine what the process for updating that list is. Zoninq Code regardina Solar Collectors Mr. Sciarra, Mr. Dankert, Mr. Supple, Joel Freeman (Energy Commission), and Nathan Kipnis (green architect in Evanston) will be meeting regarding a potential minor text amendament & re -write of a Evanston's zoning code with regard to solar collector equipment such as rooftop solar photovoltaic or solar thermal systems. LIAA The Board discussed the City of Evanston's response to the Use Attainability Analysis. The minutes from the Health and Human Services Committee of January 2005 charged the Board with drafting the City response. The draft response was sent to Jay Terry, Doug Gaynor and City Manager Julia Carroll. Mr. Supple will follow up when he meets with Julia Carroll next week as to how the Board should proceed with the City's response to the UAA. Idlinq Buses Ms. Klevs discussed some initiatives regarding actions that can be taken to reduce the effects of the particulate matter in diesel fuel buses. Ms. Klevs discussed the Issue with District #65 Superintendent Hardy Murphy. Mr. Murphy referred Ms. Klevs to a contact for District #65. Network for Evanston's Enerqv Futures Ms. Bryer reported that the EEF will be meeting next week with City Manager Julia Carroll regarding initiatives that the group has advocated over time. A major issue that Ms. Bryer plans to address is the work that citizens have done and the difficulty in getting the information acted upon by City departments. They wiil discuss energy, transportation, and sustainabiiity. Illinois Department of Natural Resources Ms. Klevs moved, seconded by Mr. Dankert to appoint Ms. McKinley as the Environment Board's representative to the City of Evanston's request for a member of the Board to attend a meeting with the IDNR regarding Coastal Zone Management. The Board approved the motion. Next Meetinq The next meeting of the Evanston Environment Board is Thursday, June 9, 2005 at 7:30 PM at the Evanston Ecology Center, 2024 McCormick Boulevard. Evanston Environmental Association Tuesday, June 7, 2005 Members Present: Marti Bjornson Jean Esch Gordon Guth Dave Kaiser Elizabeth O'Connor Zane Robbins Charles Smith Jan Weeks DRAFT Visitors Present Jessie Feldman, Executive Service Corps Peter Sawers, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Meeting Date Change The Board noted that the LAC had changed their Board meeting time from the first Tuesday of the month to the 3rd Monday of the month. The Board will meet July 5t' and the change will begin with the August meeting which is scheduled for Monday, August 15. The EEA agreed to change their meeting schedule to coincide with the scheduled meetings EEA May 2005 Minutes The Board approved the minutes of the May 2005 meeting. ESC Mr. Sawers reported that almost all staff and Board members have been Interviewed. Ms. Esch and Ms. O'Connor will be interviewed soon. Mr. Vanden Bosch suggested that the ESC do a mini -retreat for an hour and a half focusing on the role of Board members on a non-profit Board. Responsibilities Include a focus on the mission statement as well the fiduciary responsibilities. The Board scheduled this meeting for Monday, .tune 13, 2005 at 5:30 PM. Garden Fair Ms. Taira and Ms. Lutz represented the EEA at the Garden Fair. Greenhouse plants, home-growns, baskets, garden stones, and other items. Approximately $770 was made for the building construction loan. Tax Preparation Tax information was submitted earlier this year. Ms. Lutz will follow up. Director's Liability Insurance The premium for the EEA's Director's liability insurance has been paid. Coverage is from May 2005 through May 2006. Financial Summary Review The Board reviewed the basic account holdings of the EEA. A contribution of $1500 was recently received from Elizabeth Tisdahl Foundation Mr. Robbins noted that the EEA still has a large balance ($60,000). Mr. Robbins suggested that until the loan is re -paid the Income from rental space should go to offset the loan and not go to the Ecology Center's income. American Community Garden Association Ms. Bjornson moved that the EEA join the American Community Garden Association. Membership is $100 a year. Benefits include Information on community gardening, reduced fees on conferences, publications, quarterty newsletter. The motion was seconded by Mr. Robbins. The Board approved the motion. Next meeting The next meeting of the LAC will be Tuesday, July 5 at 7 PM at the Evanston Ecology Center. Evanston Environmental Association Tuesday, July 5, 2005 8:00 PM Members Present: Jean Esch Dave Kaiser Elizabeth O'Connor Zane Robbins Charles Smith Jan Weeks Members Absent: Marti Bjornson Gordon Guth DRAFT Visitors Present Bob Vanden Bosch, Executive Service Corps Peter Sawers, Executive Service Corps Staff Present: Linda Lutz, Ecology Center June 2005 Meeting Minutes The Board reviewed the minutes and made 2 corrections: Mr. Vanden Bosch should be added as present at the meeting; and in the ESC section, and change fiduciary to governance. With those corrections, Ms. Weeks moved, seconded by Mr. Kaiser to approve the minutes. The Board approved the minutes. ESC Mr. Sawers reported that all interviews have been completed with the staff and Board. He passed out copies of the questionnaire to members. He noted that the questions were specific to the EEA. Mr. Sawers will provide copies to Ms. Lutz to distribute to Board members who are absent. Identical questionnaires will be distributed to staff members. Mr. Sawers passed out postcards that should be sent when the Board members have completed their questionnaire. He requested that the questionnaires be completed and returned by July 24th. The ESC project team will consolidate the information from the interviews and questionnaires and have the data available to the Board previous to the Board retreat that will be held in the fall. The ESC will help the Board distill the information down to a small number of issues. The Board discussed a time for the Board/staff retreat will be held off site. A good location would include several break-out spaces. Board and staff will be incorporated into the all day session. The Board selected Saturday, October 8th from approximately from 8:30 AM to 4:30 PM for the retreat. 2004 - 2005 Tax Retum Blockowicz & Tognocchi completed the EEA tax return for the fiscal year March 2004 through February 2005. The Board approved the bill for tax preparation of the 2004 Form 990 and Organizational Return for Illinois Charitable Organization Annual Report. 1 Mr. Kaiser moved seconded by Ms. O'Connor to pay the bill ($950). The Board approved the motion. Chicago Wilderness Mr. Smith reviewed the information session presented at the EEA orientation to Chicago Wilderness conducted earlier in the day by Michelle Uting, membership outreach coordinator, at Chicago Wilderness. Ms. Uting's information included access to member services such as data bases, membership website, network information, and guides to regional blodiversity issues and initiatives. The Board confirmed that Chicago Wilderness is a perfect match for the mission of the Ecology Center and will provide Ecology Center staff and Board members information that promotes the goals and initiatives of the Center. Outreach to EEA members regarding the opportunities available through Chicago Wilderness will become a benefd of EEA membership. Duck Race and Pluck Duck race costs are $10 a duck and purchasers will be able to keep their ducks. A Quack pack will be 3 ducks for $25. Mr. Smith will contact Irene Gregory to see if she would like to be involved. The Board will receive packets of ducks to sell at the August 15th meeting. Fundralsing Initiatives Dlrect Appeal Ms. Lutz noted that the EEA will have their next payment to the City of Evanston due at the end of December of approximately $30,000. Funds will need to be raised to meet the obligation. Annual Appeal The Board suggested that issuing an annual report that highlights the accomplishments of the EEA. An annual report could be an asset to the November annual appeal. Mr. Smith suggested contacting Bob Nagel to see if he would work with Mr. Robbins to create the report brochure. The Board requested a summary of the financial cost of producing the document. The format could be then conveyed to the website and other formats. The Board suggested avoiding binding costs. Mr. Smith and Mr. Robbins will have a report for the next meeting. The Board will develop a budget for the project. Open House The Board discussed having an open house for realtors and possibly party planners. The Board suggested setting a date. Ms. Esch will work with the staff to develop this idea. EEA Annual Meeting The Board discussed the annual meeting and set the date as Saturday, December 3rd, Mr. Smith will ask Steve Packard of Chicago Audubon to be the featured speaker. The . Board discussed the idea of presenting an award to the Chicago Wilderness for their efforts at regional blodiversity. 2 IBM EEA by-laws The Board discussed the fact that, as currently written, the Board of Directors of the EEA is the members of the LAC. The Board discussed the implications of such a direct connection between a municipality and a not -for -profit organization. The ESC project team suggested that perhaps the discussion of the by-laws and change be held until after the Board retreat when the Board will collectively address many of the issues that affect the direction of the Board. The Board agreed. Ideas and comments regarding the proposed by-laws should be directed to Mr. Robbins. Account financials Mr. Smith noted that the EEA Board consciously made a decision to use the Donald Fergusson funds for the mission of environmental education to provide the basic foundation of the funds for the building process. Money for the EEA comes In through donations, memberships and a limited amount of Investment income. Mission Statements The Board discussed the mission statement: The EEA is an organization whose objective is to foster appreciation of our natural resources and to promote conservation of these resources through environmental education in an urban context serving people of all ages in Evanston and the surrounding communities. Such purpose shall be accomplished in cooperation will all appropriate community agencies. The Board retreat will also work with the mission statement of the EEA to review its relevancy as the Board plans for the future. EEA chair Mr. Smith will remain chairman of the EEA. After the Board retreat the Board will review the position of chair. Organization Name Change Mr. Robbins moved, seconded by Ms. Esch to change the name of the EEA to the North Shore Environmental Association. Mr. Robbins explained that this name implies a larger geographic area and will be more appealing for fundraising opportunities to neighboring communities. Mr. Robbins noted that the LAC has attempted to change the name of the Ecology Center and been unsuccessful. The Board would like to make a commitment to working through the process and consider the name change. After discussion, the Board voted 4 (Smith, Esch, Robbins, Weeks) -2 (Kaiser, O'Connor) in favor of the name change. General Discussion Points included: • Name should flow from the mission • The Board may want to consider how a name change could affect the organization • Work on building a successful relationship with the City, check on whether an abrupt name change is appropriate at this time • Board retreat may work on the organization's viability as well as the Importance of a name change 3 • Agreements in the name of the EEA would have to be changed over the course of the re -naming process Building Revenues Ms. O'Connor, working with Ms. Bjornson, has drafted a proposal that addresses building room rentals. The Board will continue to consider the topic. Neat Meeting The next meeting of the EEA is Monday, August 15'h at 7 PM. The LAC changed its meeting time to the third Monday of the month beginning in August at the June 2005 meeting to accommodate member's schedules. The EEA's meeting schedule will' . change according to the LAC schedule. The next meeting of the EEA will be Tuesday, August 16 4 Evanston Environment Board Board Meeting July 19, 2006 Board Members Present Gladys Bryer Judy l:reeman Iry Levinson Vicky McKinley Len Sclarra Derek Supple Board Members Absent: Tom Caney Dave Dankert Mardi Klevs Janice Loughlin Steve Lupton Gwen Burton Poole visitors Present: Rennie Heath Staff Present: Paul WAgostino, Superintendent of Parke/Forestry Linda Lutz, Ecology Center No Quorum June 2005 Minutes No quorum was present. The June 2005 minutes will be held for approval until the August 11, 2005 meeting. Leaf Blower Issues The Board discussed the request to investigate a reference made from Alderman .lean Baptiste regarding the incorporation of new technology in the leaf blower ordinance. Several issues were raised including noise, other lawn care service equipment, what gas -powered back pack style only were included in the ordinance, and what new technology might include. . The Committee suggested that Mr. Levinson continue to investigate new technologies in leaf blower equipment. He will look at similar ordinances as well as investigating noise issues related to machines in addition to enforcement issues. The current ordinance is oriented towards noise. It might be a good idea to note that lawn mowers and other equipment that make as much noise as back pack style gas powered leaf blowers. It would be clearer to determine whether this is a noise issue or an ordinance that is just aimed at leaf blowers. It the ordinance is noise then a decibel meter measure may be appropriate. Mr. Levinson will investigate leaf blowers including new technologies, reasonable decibel issues, and similar ordinances from surrounding communities. Mr. Supple suggested noting who or why Alderman Jean Baptiste asked for the Investigation. Mr. Levinson will also consider the topic of public meeting. Mr. Levinson will contact Alderman Jean Baptiste for specifics and will have an interim report for the Board for the August meeting with a document that the Board can act on at the September meeting. Coastal Zone Manaaement Ms. McKinley suggested that the press release issued by the iDNR could be sent to the Roundtable as well as the Evanston Review. Ms. McKinley noted that originally that the City suggested all of Evanston be considered. The iDNR kicked that back and now the canal is separated with Sheridan Road the boundary as is being used by communities to the north and south of Evanston. Some have suggested using Chicago Avenue as it is a natural moraine. This has not been proposed as yet. The boundary issue is important as it defines the areas that would be eligible to be considered for grants in the future. It would also be suggested that the areas affected by the Lake be considered. Ridge Avenue could be an altemative border. The IDNR is willing to accept the area immediately surrounding the channel as part of the proposed area. The Board considered Ridge Avenue as it is the natural Lake watershed. Chicago Avenue would be the second preferred boundary based on geological features and natural boundaries. If the area was reduced back to Sheridan Road, that would be consistent with other communities. Ms. McKinley reported that Stephanie Levine from the City will attend the Loyola workshop; Ms. McKinley will not be able to go. Ms. Lutz will attend the north workshop in Highland Park. The workshop at Loyola will mostly involve Evanston. Ms. McKinley will contact Mr. Lupton to see if he can go and represent the Board. Ms. McKinley will give the list of names from the Board for the Technical Advisory Boards; these would be regional groups that represent the whole area. Mr. Supple suggested that everyone begin to think of opportunities that would form the basis of good projects. Grant amounts would be up to 2 million a year depending on how soon funds would be available which may not be for 2 - 3 years. Zoning Mr. Supple noted that 1508 Colfax was not addressed at the last Zoning Board meeting. That issue is a bit out of the scope of the EB project which was to suggest some minor revisions as a text amendment. Mr. Supple sent information to Mr. Alderson. Mr. Sciarra will send out additional information and at the August meeting the Environment Board could vote on a recommendation by the Board. Environmental Awards Mr. Supple noted that the Environment Board's Environmental Awards need to be completed. Ms. Supple noted that the Mayor's office was contacted regarding presenting the awards once the Board determines what should be considered. The Board suggested that the awards be presented at a City Council meeting in September. Mr. Sciarra will develop the award language and Ms. Lutz will complete the awards. Mavor's Climate Protection Aqreement Mr. Supple noted that at the Mayor's meeting held in Chicago had 148 mayors in 39 states support a resolution to meet the Kyoto Protocol standards for municipal operatic ns---Schaumberg, and two other municipalities will meet the standards. Several people approached Mr. Supple regarding participation by Evanston. The US conference of Mayors discussed the topic when they met In Chicago. Ms. Bryer noted that the Board could say could work on having Evanston participate. Sustainability Lecture Mr. Sciarra reported that he is trying to do a lecture on Curtiba, Brazil. Curtiba Is very progressive and the new mayor used social Justice principles to make the City more livable including mass transportation, and progressive planning for infrastructure that Is more livable and sustainable. A City of Chicago Department of planning employee, gave an excellent presentation to architects. Mr. Sciarra will contact sources to make this presentation available to the Board, as well as a list of participants from the Design Evanston group. Strategic Plannina Ms. Bryer attended a City sponsored session for the Environment Board. The group was divided into 10 working groups focusing on 5 basic ideas. Timing prevented closure to the planning process. The City consultant will put the information together. The five areas of focus were: = ' • SWOT (strengths, weaknesses, opportunities, threats, both positive and negative) • What issues the City should focus on • Trends and world issues affecting Evanston • Prioritizing City services • Planning City services for the future Ms. Bryer noted that environmental issues came up in all areas. Transportation and transportation needs focused on pedestrian issues, implementing the bike plan, improve public transportation, sidewalks (maintenance, narrow sidewalks, lack of snow shoveling, accessibility of sidewalks) and similar topics. The environment and engaging in positive environmental practices were mentioned repeatedly. The City needs to work on the environment. Sustainable issues included energy, green and sustainable issues, improvement to public transit, and accessible transportation. These issues were mentioned at every table and with every issue. Mr. Supple suggested that the purpose is to determine how the City services should function for the future. Evanston Community Foundation Ms. Bryer discussed the focus of the Community Foundation on their Grand Victoria Foundation grant. Mary Beth Schroeder of the Evanston Community Foundation will be invited to the next meeting which is August 11, 2005. An area of grant focus is land acquisition as well as the environmental practices. inter-reliaious Sustainabilitv Grout) Ms. Bryer discussed "The Natural Step for Communities", a book which focuses on a Swedish model to integrate services. Both the US and China are targeted by the Swedish effort to publicize this sustainability model. Enerav Commission Mr. Levinson has been working with the Energy Commission on a continuing basis. One thing that has come up is how to measure green-ness. The Commission is working on how to measure initiatives. The US Green Building Council initiatives would provide a basis framework for a green agenda. The Environment Board did present to Facilities Management on the new fire station. Mr. Sciarra will contact the commission concerning his LEED presentation. Farewell to Chairman Supple The Board expressed their thanks to Chairman Supple for his long commitment to the` Environment Board and his chairmanship over the last 2 years. The Board commended Mr. Supple's commitment and presented him with a plaque of appreciation. Next meatinq The Environment Board's next meeting will be Thursday, August I I'h at 7.30 PM at the - Evanston Ecology Center, 2024 McCormick Boulevard. Evanston Environment Board Draft Board Meeting August 11, 2005 Board Members Present: Gladys Bryer Dave Dankert Judy Freeman Janice Loughlin Steve Lupton Vicky McKinley Gwen Burton Poole Len Sciarra Board Members Absent: Tom Carey Mardi Klevs Iry Levinson Elected Officials Present: Alderman Eb Moran, 5th Ward Visitors Present: Cameron Davis, Alliance for the Great Lakes Mary Beth Schroeder, Evanston Community Foundation Don Gordon, Rogers Park Conservancy Staff Present: Doug Gaynor, Director Parke/Form" & Recreation Linda Lutz, Ecology Center June 2005 Minutes Ms. Freeman moved, seconded by Mr. Sciarra to approve the minutes of the .tune 2005 meeting. The Board approved the minutes. July 2006 Minutes Ms. Bryer moved, seconded by Mr. Sciarra to approve the minutes of the July 2005 minutes. The motion was approved by the Board. Lake Michigan Public Forum Mr. Lupton introduced Cameron Davis, executive director of the Alliance for the Great Lakes. Mr. Davis said that the State C2000 program allows for the IDNR to be advised about environmental decisions through the ecosystem partnership program. Currentfy the Alliance for the Great Lakes and the Rogers Park Conservancy are attempting to organize a lake Michigan Ecosystem Partnership under new regulations that allow the IDNR can recognize partnerships formed on the basis of watersheds. The IDNR Is organized to acknowledge the partnerships as stake holders. The forum provides a basis for partnership funding for activities within the designated watershed. The Des Plaines River as well as the Lake Calumet area already have ecosystem partnerships. There have been independent partnerships even though the state has not participated in the Coastal Management Program. If an ecosystem partnership can get up and running then an organization will be in place when Coastal Zone Management funds 1 arrive in Illinois. As part of the ground work in ecosystem education workshops and public forums can provide the education for the public. There is an application to become an ecosystem partnership. The membership is generally composed of different levels of organizations, municipalities, non -government organizations, private groups, etc. More and diverse groups can create a strong, representative partnership. The role of the ecosystem partnership is to guide the IDNR in the decisions the IDNR makes regarding the ecosystem in question. The ecosystem partnership is a recognized process by the IDNR. The partnership would be able to advise and make recommendations to the IDNR. Mr. Gaynor asked if there was a fee for partnership members or if the member organizations would be obligated to certain actions or providing funds. Mr. Davis initially replied no to both questions and will check to make sure this is correct. Mr. Davis asked the Board to help sponsor a public forum for input on the ecosystem partnership program. To get adequate attendance some kind of advertising would be advantageous. Mr. Davis indicated that he would like to host the forum towards the end of September. Mr. Gordon knows of a field house in Rogers Park. Other locations include the Evanston library meeting room. Close to public transportation is good as well as the availability of parking. Also the Jackson Park advisory council and the Grant Park Conservancy are being solicited for participation. Its a good idea to do the forum soon after Labor Day as people are still thinking about the Lake; interest declines in the Lake as winter sets in. The IDNR will need an indication that the ecosystem partnership represents the public. Mr. Davis will be able to provide help with publicizing the public forum. Mr. Davis indicated that once CMP is established the advisory process needs an ongoing mechanism addressing how the CMP will be managed by the IDNR. The ecosystem partnership program can help to provide a process. Ms. McKinley moved that the Environment Board participate in the ecosystem partnership by sponsoring a public forum with supporting groups including the Alliance for the Great Lakes and the Rogers Park Conservancy and that that City of Evanston staff should attend the forum. The motion seconded by Ms. Bryer; the Board approved the motion (6 for, 7 abstention). Ms. Lutz will coordinate room reservations for the public forum. Leaf Blowers — implications of new technology In Mr. Levinson's absence, Ms. Lutz reported that staff researched and compiled information on leaf blower ordinances and sent to Mr. Levinson for review. The Board recalled that Mr. Levinson will have a draft document to the Board for the September Board meeting. 2 Coastal Management Program workshops Ms. Lutz and Ms. Freeman reported on the IDNR workshops. The purpose of the workshops was for the iDNR to get feedback on the proposed boundary area of the CMP. The workshops provided opportunities to comment on the boundary areas as well as provide opportunities to sign up for technical advisory groups (TAG's) which focused on specific topics as well as geographic areas such as the north shore channel. The State is in the process of applying through the IDNR for the CMP program which is a federal program. The final application is anticipated to be ready for submittal by late 2006 or early 2007. Mr. Lupton volunteered to draft a response which advocates for the Inclusion of the north shore channel in the CZM boundary area. Mr. Lupton will work on this and distribute to the Board. UAA Mr. Moran asked about the UAA. Mr. Lupton noted that the IEPA has published a draft recommendation document. Mr. Lupton noted that increased recreational use of the canal merits improvements to water quality which will be beneficial to the canal system. Mr. Lupton noted that disinfection is important and thought the Board should advocate for this. Mr. Davis noted that on October 12, 2005, the MWRD will host a meeting where the MWRD will propose cost options for the disinfection. Alderman Moran agreed that Improvement of the water quality of the canal is important. - Zoning Mr. Sciarra will be asking for a one month extension on the Zoning Text Amendment. Mr. Sciarra noted that most of the solar collectors in town do not meet the zoning code. He and Mr. Supple reviewed amendments from around the country and are in the process of modifying the proposed language. Environmental Awards Mr. Sciarra will send the text for the awards to Ms. Lutz. Evanston Community Foundation Mary Beth Schroeder from the Evanston Community Foundation distributed information to the Board on the Foundation. The Foundation has been around for 20 years in Evanston. Through the Grand Victoria Foundation the Evanston Community Foundation was funded through a project called the Community Works program (Evanston is one of 18 communities to receive funding). The Foundation is developing a strategic process to determine community focuses, strengths, weaknesses, opportunities and the like to determine where can the Evanston Community Foundation can give some funding that will produce the most results. Right now the Evanston Community Foundation is gathering information to bring to the process of strategic planning for future grant making. They are interested in community 3 partnerships and collaborations. Three areas of concem are identified as funding priorities: early childhood issues, work force development, and land use and protection. Currently the Foundation funds a number of grants in town that address a wide variety of needs and issues. The Board noted that their current project is the north shore channel. Green building is another area that the Board is particularly interested in. The Foundation will also fund demonstration projects. Land use and the environment will be addressed in January by the Foundation through their information gathering process. The advisory committee of the Foundation will be determining how the Grand Victoria Funds will be dispersed and in what proportion. Mr. Sciarra noted that the Evanston Energy Futures project has some written material on sustainability. The Foundation advisory committee will hope to make decisions in May 2006 with the possible first round of grants to be dispersed in fall 2006. The Foundation's goal is to build an endowment of $2 million dollars. Alderman Moran noted that the Evanston Community Foundation has an uncanny ability to hone in on areas that are really important to the community. Alderman Moran endorsed any collaboration between the Environment Board and the Evanston Community Foundation. Mr. Davis noted that the Foundation has supported the adopt - a - beach program sponsored by the Alliance for the Great Lakes. The Board thanked Ms. Schroeder for her informative presentation Energv Commission Mr. Sciarra talked with the chair of the energy commission. Mr. Sclarra suggested that the Energy Commission, the Plan Commission, and the Environment Board chair meet as they have done in the past. Generally the three commission chairs would meet twice a year. Ms. Lutz will forward the names of the respective chairman to Mr. Sciarra. (Rudy Wolfson, Energy Commission, Larry Widemayer, Plan Commission). New Business Mr. Sclarra discussed the nature of TIF's and using some of the TIF funding to overlay a sustainability program so that issues like storm water management and utilities won't be built in the same way they have always been built and promote new ideas that promote principles of sustainability. Other communities have done green zones. Mr. Sclarra's idea is to propose a concept. Mr. Sciarra will photocopy ideas from a similar community in New York which will be distributed to the Board. Alderman Moran noted that the new TIF district will be interesting. There is no economic engine within the proposed TIF district. Moving towards the establishment of the TIF district will likely attract development that will provide the economic engines that' -� will drive this new venture. Green Buildings. Mr. Sciarra asked Alderman Moran advice on the best ways to have the City of Evanston address the concept of green buildings, energy standards, and sustainability. Alderman Moran suggested submitting a revision to the Comprehensive General Plan as well as demand a little more accountability in the Comprehensive General Plan. Ideas can be expressed in terms of the concepts and ideas expressed in the Comprehensive General Plan and how initiatives would meet the Plan's objectives. Discussions can address incremental costs of green building initiatives which is generally the first objection; costs are up front in the construction with savings occurring over time to the occupants. Mr. Sclarra noted that all green buildings are cost effective over time. Ms. Bryer noted the book 'The Natural Step" looks at the future and how costs and resources will be addressed in the future. She noted that environmental initiatives have attracted environmental technicians and industries. Mr. Sciarra gave an example of tenants in an industrial park where companies used each others waste products as part of their production. Job creation is also part of the sustainable vision as well as socially responsible practices. Mr. Sciarra gave other examples of sustainability in action. Mr. Sciarra is still working on a lecture on the Brazil city that is a model of sustainable development. Mr. Sciarra will start to write a letter regarding the TIF focusing on sustainability, transportation, and jobs. Alderman Moran suggested that the Environment Board work with Dennis Marino, Judy Aiello, and Morris Robinson. Report Chanaes In the Dutch Elm Disease Ms. Poole reviewed the changes and the order of information in the Board's review of the Dutch Elm Disease issue. Ms. Poole distributed a copy of the report and Ms. Luz will distribute to the Board. Mr. Gaynor noted that tomorrow the last of the 30 inch trees will be injected. There appears to be a decrease in the Dutch Elm Disease so far this year. Drought conditions such as those this summer will also retard the spread of the disease. EPA Fine Mr. Sciarra reported that he had seen that the City of Evanston water department was fined $6,000 by the EPA. He was curious about the situation. Mr. Gaynor will find out the information and distribute to the Board. Next Meeting The next meeting of the Environment Board will be on Thursday, September 8, 2005 at 7:30 PM at the Evanston Ecology Center. 5 Evanston Environmental Association DRAFT Tuesday, August t6. 2005 8:30 PM Members Present: Marti Bjornson Jean Esch Quorum present Elizabeth O'Connor Zane Robbins Charles Smith Jan Weeks Members Absent: Gordon Guth Dave Kaiser Elected Officials: Alderman Elizabeth Tisdahl, 7-" Ward Visitors Present Bob Van den Bosch, Executive Service Corps Jessie Feldman, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Julv 2005 Minutes The Board moved and seconded the motion to approve the minutes. Chicago Wilderness Ms. Esch noted that Chicago Wilderness has a suggested donation of $250 for members at the EEA membership level. This can be in the form of a payment or as an in -kind contribution. One advantage is being able to hold workshops on conservation and environmental Issues that can be open to the community. The EEA could host events for Chicago Wilderness. Both the Board and staff could be involved. The Board noted that involvement in Chicago Wilderness will be a benefit to the community. Ms. O'Connor moved, seconded by Ms. Weeks, to work with Chicago Wilderness to pursue In - kind donations to Chicago Wilderness in terms room rental and use. The Board approved the motion. Ms. Lutz will follow up with Chicago Wilderness Duck Race and Pluck The Board discussed the event and suggested that Ms. Gregory should be asked to MC the event. The Board can help to promote sale of the ducks, do some promotion of the Duck Race, help the day of, and solicit prizes. Ms. Weeks will get some soap products from Dr. Bronnees as well as energy bars. Direct Appeal Mr. Smith talked about inviting Bob and Emerson Nagel to the September Board meeting. Mr. Robbins has drafted an annual report which the Board can present. Mr. Nagel, a graphic designer, will be asked to reformat the annual report as a designed piece. Mr. Smith and Ms. Lutz will both call the Nagels and invite them to the September Board meeting. Annual reports can be expensive if printed in 4 colors. The annual report will be used In terms of soliciting funds and donations. 1 Ms. Tishdahl suggested that the report should reflect the goals of the organization. Using recycled paper and soy ink would be consistent with the mission of the organization. Mr. Robbins explained that this type of report could be used to solicit contributions from businesses and funding agencies. Ms. Bjornson noted that the costs of the report should be within the organizations budget. Ms. Bjornson and Mr. Robbins will work together on the final product, Annual Appeal The EEA is planning on putting out the annual appeal in November 2005. Amended Tax Return Mr. Robbins contacted the accountants and had the tax return amended to reflect the $62,000 owed to the City on the construction loan. Annual Meetinq Mr. Smith announced that Steve Packard will be the speaker at the annual meeting. The EEA may consider Mr. Packard as a candidate for the annual award. July Financial statements The Board reviewed the July statements. Mr. Robbins noted that $5.100 will be returned to the EEA. This money has been taken In by the Ecology Center's credit card transactions for EEA memberships or for the Duck Race/Pluck. Ms. Lutz will work with the City to get the check. Mr. Robbins has done a financial statement and sent to the accountant to see if it Is accurate. Mr. Smith has reviewed and is looking forward to the final product. Illinois NPO guidelines The Board discussed the organizational name change. Ms. Lutz provided some information on NPO guidelines in Illinois. The EEA will check to make sure that there are no legal regulations that need to be followed to change the organization's name or by-laws. The Board discussed various ideas regarding the name change. ESC Mr. Van den Bosch talked about the retreat and noted that at the Board retreat one of the Issues to tackle will be how the Board makes decisions. This discussion will Include the use of sub- committees. Ms. Feldman distributed tabulations from the questionnaires. The Board Is being asked to review and determine the major issues. At the September Board meeting the Issues can be distilled. Mr. Van den Bosch noted that Mr. Robbins had made a really good start on new by- laws. A small committee could work with Mr. Robbins to refine the by-laws so they could be discussed at the retreat. Ms. Feldman reviewed the documents in the packet which included a summary of questionnaire responses, EEA interview notes, Board of directorrs self -assessment and tabulations. Issues raised included EEA/City of Evanston relationship, the Board's involvement in the actual work In the organization, volunteers, tabulations on questionnaire results( staff and board were tallied separately) and the Board working with the membership. The Board identified the major Issues. Mr. Van den Bosch said future work will prioritize three Issues and review the newly proposed E by-laws. Ms. Bjornson and Ms. O'Connor volunteered to worts with Mr. Robbins on the by-laws. Ms. Feldman will be the ESC contact working on the by-laws. Next meeting of the EEA The EEA will meet at 5:30 PM on September 19, 2005 at the Ecology Center, 2024 McCormick Boulevard. 3 Evanston Environment Board QUORUM PRESENT September 8, 2005 Board Members Present: Gladys Bryer Dave Dankert Judy Freeman Marti Klevs (8:20 PM) Iry Levinson Janice Loughlin Steve Lupton Vicky McKinley Gwen Burton Poole Len Sciarra Board Members Absent Tom Carey Visitors Present: Richard Prinz Scott Schoeller Tom Klitzkie Staff present: Douglas Gaynor, Director of Parks/Forestry & Recreation Linda Lutz, Ecology Center August 2005 Minutes The Board reviewed the minutes of the August 2005 meeting making one addition to page five adding that Ms. Poole will have Parks/Forestry Superintendent, Paul D"Agostino review the Dutch Elm Disease report as the final step before issuing her final report. Ms. Loughlin moved, seconded by Ms. Poole to approve the minutes with the above change. The Board approved the minutes Ecosystem Partnership Mr. Lupton discussed with the Board ways of publishing information on the public forum concerning the formation of a Lake Michigan Ecosystem Partnership. Ms. Lutz will send to the libraries and Civic Center and see if the meeting can be posted on the City of Evanston's website. Mr. Levinson added that when he attended the Coastal Management Program meeting, there was some argument regarding what is the coast and what should be the delineation. Mr. Levinson, as well as Ms. Freeman, led the discussion for including the North Shore Channel in the Coastal Zone program. Mr. Gaynor discussed with the Board the various positions of groups toward the inclusion of the North Shore Canal in the CMP. From last month's discussion the Alliance for the Great Lakes was not in favor of supporting funding for the North Shore 1 Canal as part of the CMP. The Board realizes that the Ecosystem Partnership may or may not be supportive of the North Shore Channel. Board discussion indicated that the Board is very aware that they will be the advocates for the North Shore canal and make have some opposition with Partnership group members. Leaf Blower Ordinance Mr. Levinson noted that he had undertaken a large assignment with a large amount of research. Through his work he talked with Rick Prinz who agreed to come and speak to the Board this evening. Mr. Prinz thanked the Board for engaging in the discussion on leaf blowers. The original ordinance was enacted almost 10 years ago. Many things have changed since then. The City's ordinance only covers back -pack style gas powered leaf blowers. Current blowers have gone from 70 decibels to 65 decibels (the noise of a general office). The noise from the blower has been reduced about 50% in the time period. For scale a quiet library is 40 decibels, a large office 50 decibels, and a tractor 90 decibels. Pollution from the equipment has also been reduced. Current restrictions in Evanston begin May 15th and run through September 301h and additionally are in effect from December 15t' through March 30th. The remaining time allows for a spring and fall clean-up time period which allows for leaf blower use. The back pack style is convenient and economical for lawn care companies. Mr. Prinz noted that he would like to see the ban lifted. Daily time considerations could be Instituted such as starting times for leaf blower use. Part of the concern is that technology has reduced sound and pollution. Additionally lawn care service personnel are more skilled in their use and have been responsive to concerns as the use of leaf blowers has increased. Mr. Prinz offered a sample ordinance for the Board's review. Scott Schoeller, with Contour Lawncare services, noted that early in his business there were complaints about leaf blower noise as one aspect of urban noise. Back pack blowers hit a spotlight especially in earlier years where operators frequently operated the machines at full throttle. Skokie allows back pack style blower use from 9 AM to 8 PM Monday through Sunday, although he noted that 8 PM is rather late. Lawn care services would benefit from use M through Friday or Saturday. Generally mufflers are part of each blower. Leaf blowers usually last one season so most companies are using fairly current technology. Wilmette has an ordinance that Is quite generous. Winnetka has a noise ordinance as does Kenilworth. Generally hours coincide with construction hours. Ms. Freeman noted that generally changes would occur next season. Although the ban could be lifted by the December 14`h restrictive period. Mr. Levinson read the ordinance to the Board as follows: Banned December 15 - March 30 2 v1A Banned May 15 - September Allowed March 31 through May 14 Allowed October 1 through December 14 Hours of operation when allowed are Monday through Friday 7 AM to 9 PM, and Saturday & Sunday from 9 AM - 5 PM. The Board discussed other nearby communities. Winnetka Is the only community that bans summer use. Mr. Prinz distributed a sample ordinance that the Board may want to consider. Ms. McKinley noted that other equipment used by lawncare services is louder than leaf blowers (edgers, mowers, chain saws). Mr. Levinson noted that the Skokie orainance is very specific to particular equipment ranging from construction to noisy animals. Mr. Levinson noted that west coast leaf blower ordinances highlight the pollution aspects of leaf blowers and that is the main reason for the ban. Mr. Gaynor noted that home based business people can be bothered by chain saws as well as other construction equipment. Mr. Gaynor noted that the Human Services Committee is very interested in the Board's analysis and suggested that the information be to the Committee in October. If the Human Services Committee receives the Information then the legislative process may become effective to coordinate with the December ban. Mr. Sciarra asked exactly what the Human Services Committee was expecting. Discussion noted that the Alderman have received fewer complaints regarding leaf blowers and their noise. Generally lawncare service businesses have discussed relieving the ban with alderman. Perhaps doing away with the black out period and working on the time use per day seems reasonable. The Board agreed that the focus of the ordinance just on leaf blowers seemed a bit irrational. Mr. Gaynor noted that enforcement is part of the ordinance. The nature of leaf blowers is that the quick use of the leaf blower generally makes it hard to issue citations as the service is generally gone by the type enforcement arrives. Mr. Gaynor also noted that companies frequently do not have their names on trucks, which Is a state law. Some communities will cite unmarked trucks, Evanston generally does not. Noise can be an irritant; other equipment is much louder than leaf blowers and even lawn mowers can be more polluting. Some future environmental standards may move away from gas powered equipment. Mr. Levinson noted that the simplest ordinances seem to be the most effective. The black out period coincides with good weather when people have their windows open and tend to notice the noise more. Early considerations in the original ordinance focused on a few folks who worked out of their homes and had singled out leaf blowers which were a newer technology at the time. 3 Ms. McKinley read the model ordinance and moved that Mr. Levinson tweak the model ordinance (no black out period, only hours of operation) presented to the Environment Board and modify it with Evanston in mind and add a section on additional power equipment that would be included as far as operating hours are concerned. Ms. Loughlin seconded. The Board voted in favor or the motion (8 to 1 (Klevs). The Board agreed that ozone can still be an issue of concern. Future directions may include more use of electric leaf blowers. Coastal Management Program Mr. Lupton requested that the Board e-mail comments regarding incorporation of the North Shore channel in the Coastal Zone Management response. Board members should e-mail with any proposed changes and then Mr. Lupton will circulate the final document. The Board discussed the Great Lakes Watershed Restoration project The grant may focus more on recreation. The RFP will be out September 12 with proposals due November 15, 2005. The Board discussed whether or not the City should Ms. Klevs thought that perhaps some of the plans like a constructed wetland, or storm water outlet neat Lincoln street might be included. The amount of money is not substantial but may provide money for planning or design for one of the initiatives. Ms. McKinley noted that Mr. Gaynor had indicated he would be interested in investigating areas along the lakefront. Mr. Gaynor noted that the City is looking for a lake front plan that is inclusive. Mr. Gaynor will review and see what may be available. The City might be able to partner with Northwestern University and possibly include ETHS students. Mr. Gaynor asked for a list of priorities from the Board that could be divided Into smaller projects that might be a good focus for the proposed grant. Mr. Lupton will put together a prioritized list with help from Ms. McKinley. Matching funds may be required and may be noted in the RFP. The prioritized list may be helpful for a number of grant applications Environmental Awards Mr. Gaynor and Ms. Lutz will confirm a date with City Council for presentation of the awards. Ms. Lutz will notify the recipients. Mr. Gaynor asked what the Board would like. Both Mr. Lupton and Mr. Sciarra will present the awards. Ms. Lutz will prepare the awards including a script for the EB to read. Mr. Lupton noted that as many people as possible should attend. Energy Commission The Energy Commission's meeting was postponed. Mr. Levinson will report next month. Ms. McKinley suggested that Mr. Levinson convey to the Commission that due to the projected increase in natural gas prices, the Energy Commission should put out a piece on energy conservation. Fire Station Mr. Sciarra noted that the RFP for Fire Station #5 is considering having the completed building be LEED certified. The Board noted that Facilities Management should be congratulated for pushing for LEED standards. The Board suggested making a statement in favor of the LEED certification. Mr. Sciarra will draft a response and send out to the Board. Idling Motors Ms. Klevs noted there is lots of truck traffic in the Green Bay Road area, around the Dunkin Donuts and Dominick's. Perhaps these areas can be added to and discussed with the idling truck issue. Neighbors noted that the Jewel which is in Wilmette has signage that requests turning off motors and reducing idling. Ms. Klevs noted that a citizen will come to the Board's meeting in October to dismiss. Ms. Freeman will check out the Cook County Environmental Control for their regulations. Ms. Klevs will investigate aspects of idling trucks. IECC Ms. Bryer noted the history of the Board's position on the adoption of IECC as part of the City building code. In 2003 information was passed on to Jim Wolinski to consider. In Spring of 2005, the City Council adopted various codes (electrical, plumbing, etc.). Ms. Bryer noted that the Energy portion was not adopted as part of the City Building Code. The code was in 2 parts: 1.IECC for commercial buildings 2. IECC for residential (did adopt the energy portion of the code). This action surprised the Board as there was concern that the IECC code for energy will affect residents and the commercial codes will be subject to the state code which will take effect in early 2005. The state code did adopt the IECC for commercial buildings (including the 2002 energy portion, which will go into effect in 2006). The City will be subject to the State law; there is a window where commercial will not have to abide by the energy portion. Ms. Klevs moved that Ms. Bryer draft a letter to the Aldermen and City Manager regarding the fact that the energy portion of the commercial IECC code was not adopted, praise the adoption of the energy portion for residential and suggest that the energy portion be included to eliminate the window before the state code goes into effect in Spring 2005. The Board approved the motion. The ordinance numbered 5 - O - 05 was adopted 4 - 25 - 05. Sustainability in the Big City Mr. Sciarra discussed a lecture on Curitiba, Brazil. They have done a fantastic Job of planning for sustainability. read article Brazil thing, Mr. Sciarra will keep the Board apprised of lecture dates. 5 Tar like substance Sidewalks Ms. Poole noted that she has observed black tar like spots in downtown Evanston on the sidewalks and the streets which emits an odor. The tar substance can be removed by scraping. Ms. Poole suggested that the City do something. Ms. Poole noted that by Whole Foods, CVS, and Rotary International have lots of spots. Mr. Gaynor asked specifics and will check it out. Evanston's Transportation Futures Ms. Bryer reported that the current route 201 bus is problematic. The group has drafted a letter to Representative Julie Hamos. Now the 201 goes downs Sherman not Sheridan and then to Central street A second letter has been drafted to the City Manager to do something about Ridge as well as Sheridan Road suggesting that both streets be reduced from 4 lanes to 2 lane streets. Ridge especially as there are lots of accidents on Ridge. A third lane for turning would be recommended. When Ridge Road enters Chicago it is a 2 lane road. An additional suggestion by the Evanston Transportation Futures is that Sheridan Road should become 2 lanes with lanes for bikes as well as have a turn lane. The Board suggested that fewer lanes with more traffic may cause more pollution issues. Dutch Elm Disease Report Ms. Poole reported that Mr. D'Agostino reviewed the report and made suggestions. Ms. Poole noted that she did not agree with and asked for direction. Ms. Poole will send information to Mr. Lupton and McKinley to review and bring back to the Board. Next Meeting The Environment Board will meet on Thursday, October 13, at 7:30 PM at the Evanston Ecology Center. 6 Evanston Environment Board October 11, 2005 Boar! Members Present: Board Members Absent: Visltors Present: Staff present: QUORUM PRESENT Judy Freeman Marti Klevs Iry Levinson Janice Loughlin Steve Lupton Vicky McKinley Gwen Burton Poole Len Sclarra Gladys Bryer, Tom Carey, Dave Dankert Sarah Thillens Douglas Gaynor, Director of Parks/Forestry a Recreation Paul D'Agostino, Superintendent of Parks/Forestry Linda Lutz, Ecology Center September 2005 Minutes .. Ms. Bryer had submitted the following to the September 2005 minutes to be added to the section on the IECC: "In February 2003 the Environment Board made a lengthy presentation to the P&D Committee concerning the importance of the IECC. The P&D Committee directed the Building Department staff, by a motion that passed 4 - 0, to study the issue and provide them with detailed information. The state law will go into effect in the spring of 2006. The state law will be the 200 (as amended in 2001 ) version of the IECC for commercial buildings, as opposed to the 2003 version for commercial buildings which was deleted from the package of building codes enacted by the Council this spring." Correction to the section on -Dutch -EIm.Disease;._ Remove sentence 2 and insert. "Ms. Poole read the changes to the Board." _ _-__-Page 5: Idling Motors section, last word is discuss. The Board approved the October 11, 2005 minutes with the above changes. Great Lakes Ecosystem Partnership Program Mr. Lupton reported on the public forum at the Evanston Public Library that focused on . forming a Lake Michigan Ecosystem Partnership. Mr. Lupton noted that the Board supported the formation of the program. Issues regarding the take as well as issues such as storm water runoff/drainage, bike paths, constructed wetlands, conservation, 1 could be projects associated with the Lake Michigan ecosystem. Mr. Lupton suggested that under this program a constructed wetland along the north Share Channel near Lincoln would most likely qualify. Mr. Sciarra will confirm information on the constructed wetland with Dave Stoneback of the Water Department. Mr. Lupton supplied the Board with brochures from the meeting. He noted that the area of the ecosystem is generally considered the shoreline of Lake Michigan Funding for the Ecosystem partnership program comes from the IDNR. No funds were available last year. This year funds are available and have varied from $0 to $7 million. Projects are evaluated by the partnership then forwarded to the state. Regional IDNR staff review the proposals and work to support the priorities recommended by the Partnership. Mr. Lupton suggested that the City of Evanston could sign on as a partner. The process would involve the Board making a recommendation through staff which is forwarded to the Human Services Committee. The evening of the HSC meeting the Environment Board would need to be present to explain the program to the HSC. If the HSC is in agreement the proposal would go to the entire City Council at the following City Council meeting 2 weeks later. Ms. Klevs moved, seconded b y Mr. Sciarra to recommend that the City of Evanston join the Ecosystem partnership program. The Board discussed issues being raised in Chicago and Rogers Park including the extension of Lake Shore Drive north as well as the possibility of a marina. Mr. Gaynor noted that he is having the City's landscape architect, Stephanie Levine attend the upcoming meeting regarding these two issues in the Rogers Park area. Mr. Gaynor mentioned that Representative Jan Schakowsky had helped get federal funding for planning money previously that looked at the development of a marina. The new piece from Chicago is being promoted through the Chicago Park District. Mr. Gaynor will be following the issue and let the Board know how it progresses. Mr. Gaynor noted that $50 million had been set aside to clean up the Great Lakes. That money is not available. Outlook for future grants is guarded. Mr. Sciarra is interested in working with the City to get the City operation to be more ----- --environmental in general activities such as designing infra structure projects, repairing streets, paving alleys, working with parks issues. The Board will continue to push in these areas. Ms. McKinley noted that the Parks Division will be doing a master plan for the lakefront. Lovelace Park Sarah Thillens introduced herself as a resident who lives adjacent to Lovelace Park. Ms. Thillens was under the impression that with the redevelopment of Lovelace Park there is a possibility that the cap covering the former dump site would be pierced during VJ the reconstruction. She is concerned that the soil has not been adequately tested and she is uncertain of the quality of the materials being excavated at the redevelopment. Ms. Thillens relayed that an equipment operator was not using an air monitor check as soil was excavated. She has called the IL EPA and has filed a complaint with the IL EPA. Originally Ms. Thillens was told that the cap was 4 feet; in reality she said the cap is 18 inches. Ms. Thillens does not feel that her backyard is not safe for children; her backyard is adjacent to the Park. She does not feel the park is safe and she is currently taking her children to parks in other communities. She raised the question: Are her children safe in Lovelace Park? Construction was started in Lovelace Park in September 2005, Ms. Klevs noted that she had heard about Lovelace Park and had done some research regarding the old uses. Incinerator ash and an auto dump were located in the Lovelace Park. Ms. Klevs noted that dumps traditionally get illegal dumping and no one knows what is there at Lovelace until digging is actually done. Ms. Klevs was unsure of what was going on in the Park. Mr. D'Agostino noted that years ago the recommendation was that buildings should be built on slabs to "float" on the soil as the soil is unknown and may be unstable. Standards were not as demanding in the past as today. The field house is, and the 2 proposed picnic shelters are planned to be built on slabs. An environmental engineering firm (Camow Conibear) was hired to provide expertise in waste removal procedures as well as sample testing. The firm instructed staff to take representative samples of the area where construction was to take place. Auguring holes for the lamp posts are dug 7 feet into the ground. The holes were filled with concrete after the soil was removed. Some general material brought up for waste characterization was bagged and tested and was approved for deposition at the landfill where the Lovelace material was taken. The material in the first hole dug for the light pole footing was not bagged: however a second test was performed on that material. Mr. D'Agostino provided the test analysis to Ms. Freeman to review. Approximately 40 holes were dug for light poles. Mr. -Gaynor noted that the department is following the protocol recommended by the - engineering firm. Material around the pond is being scraped, so as not to penetrate the cap. Originally the pond was capped with Gay. Ms Thillens noted that the City's ----landscape architect told her that electrical connections will require 4 foot holes that wiH be dug on an angle. If the material brought up from the holes is dry. the City is required to wet down the sod.. Mr. Gaynor noted that most soil brought up is damp. Mr. Gaynor had observed the park and had not seen dry soil. Ms. Thillens disagreed and said she had photos of the dry soil. Ms. Kelvs and Ms. Thillens discussed the process through which Ms. Thillens had filed 3 a complaint with the IEPA. The light poles are being placed adjacent to the concrete path. Mr. Sciarra noted that keeping the soil wet, keeping the soil on plastic, and removing the questionable soil mix from the site are all the correct steps in construction on a landfill. Ms. Klevs asked where the water came from. Mr. D'Agostino noted that the contractor had a water truck. Mr. Levinson noted that generally 20% soil wetness is adequate. Mr. Klevs asked what precautions were being taken. Mr. D'Agostino noted that after the first one, all piles were placed on plastic, covered with plastic, and shipped as special waste. Mr. Levinson asked if a special vacuum could be used to "sweep" the area. Mr. Sciarra asked if the air meter readings were available in log format. Mr. D'Agostino will check with the contractor. Mr. Lupton explained the standard EPA method for testing for metals and organics. Ms. Freeman and Mr. Lupton reviewed the data. A TCLP test determines how you will. dispose of the material. Mr. D'Agostino noted that the first sample was tested. The material was then sent to the proper landfills. Ms. Thillens said that kids are still running around on the soil. Mr. Gaynor noted that this is material from the scraping. Mr. D'Agostino said all of the material from the holes Is gone. Ms. Thillens said that piles were removed and some of those piles had soil that dribbled off the backhoes and the trucks that were being loaded. Ms. Freeman noted that special waste is a special IL category that covers a broad spectrum but is not designated as hazardous waste. Ms. Freeman noted that the TCLP ' ' numbers were reasonable (referring to the test results distributed by Mr. D'Agostino). Ms. Thillens did not agree with the methodology used by the environmental engineers or the Parks/Forestry division. She did not like that fact that only one hole was tested. She thinks that the park is not safe because testing was not comprehensive. Ms. Thillens wants -to -know if the parts is safe for kids to play; specifically that general -- contact with the grass and soil is safe. She said surface soil can be tested and taken from a number of locations throughout the park. Methodology can be used to determine the concentration of soil components. Ms. Freeman noted that brown lurid money could be used to help defray the costs of testing (Mr. Lupton noted that testing can be expensive). Sites for retesting could be chosen that might have had the most exposure. Slabs for the electrical work require a 4 foot depth. Mr. D'Agostino noted that 4 feet to 18 inches of topsoil covers the cap. Lateral borings will be used for the four foot holes. Mr. Gaynor requested that requests for specific information from the Board and Ms. 4 Thillens be written down so the environmental engineer that was hired to work on the project can respond appropriately. Criteria in sampling are established and research will determine if testing and procedures were appropriate. The Board questioned the quality of the environmental analysis done by the Camow Conibear firm. Ms. Freeman noted that metal testing would be appropriate. Ms. McKinley noted that some heavy metal testing seems appropriate. A few general testing areas would be appropriate. If nothing significant surfaces, no further testing would be required. If levels are high, additional testing should be pursued. The Board agreed that this procedure would be an appropriate way to determine if there is a problem. Mr. Sciarra gave an additional suggestion to the construction of the slab and doing some additional borings in the shelter foundation area. Ms. Freeman noted that surface as well as sub -surface soil analysis may be appropriate. Ms. Freeman will e-mail Mr. D'Agostino with a recommendation on how the next set of soil samples should be done. If Ms. Freeman can get the information to City staff by Friday, meetings can be set up the following week with the contractor. The Board discussed working with the Parks/Forestry Division on creating a pro -active model for park development and working with the development of the Request foir' Proposals (RFP's) on park projects. Leaf Blower Ordinance Mr. Levinson recounted the previous work on the leaf blower ordinance proposal. He suggested that the City of Evanston currently regulates street cleaning equipment. And that the current banned period for leaf blowers follow the street cleaning regulations. Leaf blowers and street cleaning equipment could be used on the same' days. This would require rotation in various areas in the City. Ms. McKinley noted that street cleaning this year is on a 2 week cycle. Allocating particular days would rotate in several of areas of the City. Other discussion noted that limiting leaf blowers to one area may actually make more noise on leaf blower use day. Generally the Board agreed that simplification of -the ordinance would be easier -for ------- everyone to understand. Mr. D'Agostino noted that there are 3 different kinds of signs that regulate street cleaning. Mr. Lupton noted that in the model ordinance proposed by the landscape contractors, machines with 65 decibels or less are in compliance with manufacturing regulations. The idea of licensing business such as lawn care services would be a good education tool and could inform companies of current regulations. If licensing were required most likely licensing and regulation would perhaps involve staff and additional expenses. Mr. Sciarra reviewed the model ordinance with the Board. The model ordinance requires that the leaf blower in use have the manufactures label. 5 The voted down Mr. Levine's proposed ordinance that models street cleaning ordinance. Mr. Sciarra moved, that the Board recommend to the City Council that they adopt the model leaf blower ordinance, Ms. Freeman seconded the motion. The Board voted 6 in favor, 1 opposed, and 1 abstention. Model Ordinance language is as follows: (1) No person shall operate any leaf blower which does not bear an affixed manufacturer's label indicating the model number of the leaf blower and designating a noise level not in excess of sixty-five dBA when measured from a distance of fifty feet utilizing American National Standard Institute B 175.2 methodology. Any leaf blower which bears such a manufacturer's label shall be presumed to comply with any noise level limit of this chapter provided that it is operated with all mufflers and full extension tubes supplied by the manufacturer for that leaf blower. No person shall operate any leaf blower without attachment of all mufflers and full extension tubes supplied by the manufacturer for that leaf blower. (2) No person shall operate any leaf blowers within a residential zone except during the following hours: 9 AM to 6 PM Monday — Saturday and10 AM - 4 PM on Sunday and holidays. Ms. McKinley moved, seconded Mr. Lupton to suggest to the City Council that lawn care services be licensed. The Board defeated (2 - 6) the motion. The Board discussed hours of regulation. The Board discussed the hours of operation debating between BAM and 9 AM. The Board agreed on 9 AM to 6 PM Monday - Sat, (10 AM - 4 PM) on Sunday and holidays. Dutch Elm Report Ms. Poole discussed the Dutch Elm Report. The Board approved the report and +banked -Ms, -Poole for her hard work.- Copies of the final report will be sent to the - Alderman, Mayor, City Manager, Director of Parks/Forestry & Recreation and Superintendent of Parks/Forestry, as well as the Board. Zoning Text Amendment Mr. Sciarra will present this in November. Environmental Awards The first annual environmental stewardship awards will be presented at the City Council meeting on October 24 h. Mr. Gaynor will introduce the Board members and the mayor will help present the awards. Mr. Lupton will present Craig Smith and Pat Cleveland and Mr. Sciarra will make the presentations to the School Districts. 6 Energy Commission Mr. Sciarra reported that he made a presentation on green buildings to the Energy Commission. The Board discussed a meeting with the chairs of the Energy Commission, Plan Commission and Environment Board. Fire Station #3 Mr. Sciarra will e-mail Mr. Gaynor regarding information to get possible money for the green improvements for the Fire Station #5 project through the 1L Clean Energy Foundation. Idling Motors Noise and vibration ordinances are found at the County levels. Ms. Klevs will report further. IECC Mr. Sciarra presented the letter that Ms. Bryer proposed writing to the City Council. Unfortunately some members had left at this point and the Board did not have a quorum. Next Meeting The next meeting of the Evanston Environment Board will be on Thursday, November 10, at 7:30 PM at the Evanston Ecology Center. Evanston Environment Board November 10, 2005 Board Members Present: Gladys Bryer Dave Dankert Marti Klevs Steve Lupton Len Sciarra [-jPj.7'Tal NO QUORUM PRESENT Board Members Absent: Tom Carey, Judy Freeman Iry Levinson, Janice Loughlin, Vicky McKinley Gwen Burton Poole Visitors Present Jennifer Sudick Medill Journalism School Staff present: Douglas Gaynor, Director of Parks/Forestry & Rec. (left 8:30 PM) Linda Lutz, Ecology Center Schedule for 2006 The Environment Board will meet on the second Thursdays of each month for 2006. Ecosystem ParWershlo Mr. Lupton participated in the Ecosystem Partnership temporary board meeting on Tuesday, November 8. 2005 through a conference call. Temporary bylaws were set up. There was talk about a charter and a mission statement. The people from the City of Chicago were not going to commit to being a member of the Ecosystem partnership until goals etc. are established. Mr. Lupton noted that the Human Services Committee approved the initiative from the Environment Board to have the City of Evanston be a member of the Lake Michigan Ecosystem partnership. There is a partnership for the North Branch of the Chicago River. Chicago Wilderness also has a regional partnership. Mr. Lupton gave Mr. Gaynor information on grants given out last year. The list gives a wide range of grants that were funded. After Monday, November 14th, if the City Council passes the City's membership in the Ecosystem Partnership, the City will need to send a letter along with the meeting minutes that commit to the Lake Michigan partnership. The City could apply for planning grants through a number of the partnerships applying for planning, lakefront planning, outreach, resource economics, vision planning grants, restoration and support grants for the partnership activities. It is believed that grant money is available in 2006. Mr. Lupton suggested that the Environment Board could apply for grants through a number of partnerships. (North Branch or Chicago Wilderness). The focus right now is on getting incorporated and will need letters from the participating organizations. Once incorporated the impetus will be to establish the grant funding process. Mr. Lupton suggested asking for planning money for habitat restoration along the lakefront. The canal area could be funded through either the 1 North branch or Chicago Wilderness. Ms. Klevs suggested that different partnerships are in competition for the IDNR funds. It may be important to develop relationships with Board members or staff participating In the various partnerships. HSC Ecosystem Partnership will be on the agenda for the City Council on Monday. November 14th. Mr. Lupton will be at the meeting, as well as Ms. Lutz. Mr. Gaynor read an additional piece added after discussion with Dennis Nielson from the Police Department. Mr. Nielson suggested that the Police Department would need to purchase 12 decibel meters to determine if the 65dBA is met (should the equipment not be labeled). With this caveat there will be additional discussion at the City Council meeting. Most likely the Council will pull the Leaf Blower ordinance off the consent agenda and open it up for discussion among Council members. The IECC communication was pulled off the agenda by the City Manager. Ms. Carroll would like to research and investigate the matter including whether or not the commercial aspect of the IECC was adopted. Mr. Gaynor noted that the staff was working with the City Manager to adopt certain priorities in the strategic planning process. The strategic planning priorities would be overlaid with the Cib/s annual budget. Mr. Gaynor noted that the lake front plan, water quality on the canal, as well as recreational opportunities on the canal were listed as environmental Initiatives. Ms. Bryer asked about the vision statement. Ms. Lutz noted that the current statement, as written in the Evanston Review (11 - 10 - 05) is to make Evanston the most livable City in America. Mr. Gaynor noted that he has 4 Department staff attending a strategic planning meeting which will work on implementing priorities. Mr. Gaynor suggested that consultants would be hired to develop the plans. Ms. Bryer asked whether the environment will be included in all the priorities, including such initiatives public works, streets, energy conservation in facilities, and the like. Ms. Bryer would like to see environment run through a number of the priorities. Ms. Klevs noted that the City of Chicago has done a lot in this area and she would be able to get lists of consultants used by the City of Chicago. There may also be information on which consultants worked out better. 2 Lovelace Park Mr. Gaynor said 2 inspectors from the IEPA came out after the last Environment Board meeting, looked over the site and discussed what was done. The inspectors will get back to the City. The City is doing the testing recommended by Ms. Freeman and will report the results. Mr. Lupton asked for a copy of the results so the Board could discuss with Sarah Silins who is concemed about testing on the site. Mr. Gaynor reported that no more excavation will be done on the site. The day after the last Environment Board meeting Mr. Gaynor said that the excavation was 80% or more complete. Ms. Klevs noted that there should be systematic approach to future excavations. Ms. Klevs suggested that Ms. Freeman should be part of the discussion. Mr. Lupton suggested that perhaps the Board could develop a procedure document for the City that would include guidelines and approaches. IECC Mr. Gaynor suggested that the IECC is tentatively scheduled to go out with the Council packet for the November 28, 2005 meeting. Then the issue is tentatively scheduled for the Dec 12th P&D meeting. (8.30 Mr. Gaynor letl) Idlina Motors Ms. Klevs discussed idling bus/trucks. Alderman Tisdahl contacted Cook County and some alleys will be posted regarding regulations on idling trucks. Awards Presentation Mr. Sciarra reported on the Environmental Awards. He noted how successful the awards were. Students from Dewey School assembled their Peace Dove as part of the recognition for Pat Cleveland, Dewey school teacher. The Board decided that the awards should be an annual event. Award process should begin in February for presentation around Earth Day, April 22, 2006. Master Plan for the Ladd Arboretum The Ladd Arboretum Committee is doing master planning for the first time since the development of the Arboretum. The Environment Board agreed that a participant from the EEB would be great. It was suggested that Ms. McKinley be asked. Zonina Text amendment. Mr. Sciarra is waiting for a response for the Zoning Division. L Mr. Sciarra may email the City Manager regarding the IECC issue. The issue was pulled off the Council agenda. Coastal Management Plan Mr. Lupton will go to the next meeting in Highland Park as will Ms. Lutz. Mr. Lupton q reported that he sent a letter to the IDNR regarding inclusion of the North shore channel in the CMP. There was a favorable response from the IDNR. It was noted that critical waterfowl habitat lies along the channel Evanston Transportation Futures Mr. Bryer said there was an objection to the 201 bus going down Central Street. The CTA is doing a more careful ridership survey to help analyze the situation. Representative Julie Hamos suggested that new and old bus routes be reviewed. There are more providers than PACE and CTA; e.g. NU, ENH, and Levy Center, There is no coordination with the individual organization of private buses. lack of coordination of transportation services can cause more routes in some areas and less In others. Ms. Klevs suggested making use of NU students that are in the transportation school. Ms. Bryer noted there is a new committee of ETF on pedestrian transportation (bikes, wheelchairs, etc). Debbie Hillman is the chairman. The group is making a list of new comers that may need more signage. A survey Is going to be conducted to document the situation between pedestrians and vehicles at certain intersections. The police suggested that the ETF observers see the issue from the police point of view. As a result the group has been riding around with Evanston police and noting pedestrian pattems, ticketing of violators, and how police deal with particular areas. Next Meeting The next meeting of the Evanston Environment Board Will be on Thursday, December 8, at 7:30 PM at the Evanston Ecology Center. 4 --All Evanston Environmental Association Monday, December 12, 2005 8:00 PM Members Present: Marti Bjornson Gordon Guth ,tan Weeks Liz O'Connor Members Absent: .lean Esch, Dave Kaiser, Zane Robbins Visitors Present Peter Sawers, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Minutes Aoaroval The Board approved the minutes of the November 2005 meeting. EEA Annual A4eetinq The EEA Annual meeting went well. Debra Shore of Chicago Wilderness gave the keynote address focusing on sustainability, water, and what steps individuals can take. The silent auction brought in over $500. The Board suggested that in future years the auction should be highlighted as they are many unique items. Bid sheets could be put out early so people coming into the center could sign on. The silent auction could be promoted as an event of interesting and unusual items as well as advertised along with the annual meeting. Additional ideas included: • Send annual meeting notices to former Omohundro winners so they become a Club • Have an annual wreath sale • Work on ideas to get more people: Let's have the fireplace working and highlight that Line stories around the fire, maybe a story teller • Have events before the annual meeting: Maybe a Winterfest event for families The EEA requested that a thank you and membership to be sent to Debra Shore. Annual Appeal Last year's annual appeal brought in just over $5,000. As of today approximately $3,000 has been received. Contributions continue to come in but are decidedly smaller ($50 versus $100) than last year. World wide disaster funding has generally affected donations to non profits. The Board suggested keeping track of in -kind donations. The in -kind list should be just donors: other lists could include memberships, donations at EEA events and the like so that the EEA could have a complete list of who has contributed to the EEA in any way. The goal would be to have an inclusive list which would indicate the combined support for the EEA. This would include in kind contributions, prizes, donations as well as listing foundations and grants separately. The EEA will eventually have a Hoard member in charge of fundraising that will work with the Ecology Center staff to formulate a framework to keep track of donations. 1 Revenue Reimbursement The City of Evanston plus should be issuing a $6,300 check to the EEA as a reimbursement for membership and duck Race money which has been collected over the last 4 years. The City Manager and Department Director assured the EEA that the funds would be available to the EEA last July. The EEA suggested reducing the annual payment to the City of Evanston by the amount of the reimbursement. Ms. Lutz will Lind the memorandum on the reimbursement. Mr. Smith and Mr. Robbins will follow up with the City Manager and the Department Director if the check is not received prior to the end of the year. Ms. O'Connor moved, seconded by Mr. Guth that the EEA pay the City of Evanston $31, 800 as In the contract contingent on receiving the $6,300 from the City. The Board approved the motion. Ms. Lutz will make a list of the restricted funds for the Board ESC Ms. O'Connor reviewed the by-laws sub -committee proceedings. The Board indicated that the EEA by-laws should be written after everything else Is approved. By -taws The Board would like to re -address the name change as concerns have surfaced. A change of the current by-laws requires a 213 majority of the Board, not a majority. The change can not be approved at a meeting unless it is announced in advance. Previous name change discussion in the past concerned both the building and the organization. The Board should revisit the by- laws. The Board noted that e-mail suggestions were received but should not replace meeting discussion. Name Change The Board agreed that they should seriously discuss the name change. The organization should go through a process of considering a name change, do some research, and discuss what is in the best interest of the organization. The EEA should stabilize the organization, its mission, and develop a future plan prior to discussing a possible organizational name change. The Board requested that the name change issue be placed on the February EEA agenda. Work on Board structure, function, and mission should continue after which raising the question of whether or not to change the organization's name could be discussed. It is critical issue that should be undertaken conscientiously. This issue should be discussed at the annual meeting, do follow up on website, newsletters, possible membership voting, and most importantly proceed through an organized process. The Board agreed that it was important to get beyond the action/reaction and look at how to make the organization stronger. The Board needs to have the discussion and all the Board members need to think through all the implications and discuss. By-laws edify the organization. The by-law discussion should be held until those important Issues are settled. F, Board structure and City of Evanston relations The Board reviewed the Board structure document and made several changes. Mr. Guth moved, seconded by Ms. Weeks to accept the document with changes. The final document with changes was approved by the Board. The Board functions will also need to be in place to develop a set of by-laws that will reflect the organization and its positioning for the future. Mission Statement Ms. Bjornson read the committee's recommendation. Mission: The Evanston Environmental Association is a community -centered organization dedicated to learning and teaching about nature, people and the environment in an urban setting. EEA Objectives Fostering an appreciation of nature. Advancing prudent utilization of our natural resources. and promoting stewardship of our unique environment for today and tomorrow. The Board discussed the proposed mission statement and objectives. The Board did not vote on the mission statement because Mr. Smith, Mr. Robbins, Ms. Esch, and Mr. Kaiser did not have a chance to see the mission statement and the objectives prior to the meeting. This document will be distributed to all the Board members EEAlCOE Ms. O'Connor distributed the preliminary ideas. The document Is divided into formal meetings with city officials, forging new initiatives, City grants program (EEA would give grants as well as work with the City to get grants), and general categories. The next step is to take the document and create a task list It is important to develop relationships with City of Evanston officials and continue creating public private partnership Initiatives. The Board thought this was a good foundation that needs a time table for accomplishment. The Board reviewed the EEA Board tasks. Board membership Mr. Guth noted that we're doing a lot of worts and it's hard to bring someone in right now as so many issues are undefined. Perhaps some initial worts needs to be done and then the new board membership recruitment can move forward. Ms. Bjornson noted that her committee had discussed creating packets of information that address education, Board function. (everyone should bring in one Board member). The Board discussed membership software. Mr. Kaiser will continue to investigate and Ms. Bjornson noted that Susan Garza (who attended a previous meeting) will be looking into this also. Function of committees The Board discussed committee structure and function and indicated that a Board member 3 should ideally chair each committee. Suggestions such as a grant writer, a good solicitor (of items), a special events person, someone involved in corporate requests, and environmental knowledge would be beneficial. Committee membership should be knowledgeable about the EEA as well as the work of the particular committee. Information packets would be specific to committee responsibilities. The Board also suggested that they develop ideas on how to bring people into the Center such as specialized groups; e.g. realtor, bankers, etc. The Board agreed that a 1st date of February 1, 2006 would serve as a timeline for fuller delineation of job requirements for fundraising as well as other committees. Educational programs The EEA could begin to re -present programs. The EEA could sponsor a program maybe 6 times a year; this would be a program solicited by and if required, paid for by the EEA. The role and responsibility of the Board for each of the programs would be to interface with the Ecology Center staff in program planning. Strategic Planning The Board indicated that they would like a large calendar so the Board can work ahead. The EEA could do a monthly column on nature or similar feature for the EEA newsletter. Ms. Bjornson volunteered to be a contributor. The EEA should begin to assume responsibility for irs newsletter as well as solicit more EEA members to be involved activities, opportunities, etc. Ms. Bjornson will work up a task sheet for the Board Functioning task. After the beginning of the year we can identify people and the specific goal that that person fills on the Board. New Business Ms. Weeks moved, seconded by Mr. Guth to purchase the one (a triple image Purple Coneflower) of the photographic images in the recent exhibit by Ted Toudentes. The Board approved the purchase. Purchase price is $90. Next Meetina The next meeting of the EEA will be on Monday, February 6, 2006 at 7:00 PM at the Evanston Ecology Center. 4