HomeMy WebLinkAboutMinutes 2008EVANSTON HUSIAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE, EVANSTON, IL. 60201
Wtdnesday —January 23, 2008
7:00 p.m. — Room 2402
APPROVED
COMMISSIONERS PRESENT: Commissioner Sullivan: Commissioner Gitelson, Commissioner Levin,
Commissioner Pham, Commissioner Rodger and Commissioner Raisner
CO�INIISSIONERS EXCUSED: Co -Chair Katten and Commissioner Stockton
CO-MMISSIONERS ABSENT: Co -Chair Hilton
STAFF PRESENT: Evonda Thomas, Cam Herth. Rafaet Molinary and Dorothy Thrower
I. Call To Order -- Declaration Of A Quorum
Co -hairs Katten and Hilton were not in attendance, therefore Commissioner Sulllivan who is the senior Commissioner,
conducted the meeting and called it to order at 7:08 p.m.
II. Introduction Of Guests And Visitors
There %%•ere no guests or sisitors present.
III. Approval of November 28, 2007 �Ilnutes
There ivas a delay to vote for approval of the minutes since a quorum was not available.
W. Discussion/Action
on Items
A. Summer Youth Employment Program
(DiscussUctitify Prospective Businesses)
In response to the Commissioners request at the November 28, 2007 meeting, Mr. Herth provided them with a packet
of information which included a script and a spread sheet that contained the names and phone numbers of ten or
eleven private sector businesses that he identified per sheet for each Commissioner to call. The information will be
used to aide them in their solicitation efforts on behalf of the Summer Youth Employment Program (SYEP), for
2008. Also included was an SYEP "Frequently Asked Questions" page. that would provide them with responses
should any of the questions he listed arise. Mr. Herth took some time to explain the purpose of each document and
how to use it to rccord the information that he will need to follow, up with those businesses who may require
additional information regarding their participation in the SS'EP or other information regarding the program, and the
information they will need to participate in the Mayor's upcoming Job Fair.
A brief discussion took place and Mr. Hearth responded to numerous questions, concerns and comments regarding
the materials that the Commissioners received. A few minor language changes were recommended relative to the
script and in recording information regarding the number of phone calls that are made to the businesses. fie stated
that tht types of jobs in the past have ranged from clerical, sales, web design, landscaping, etc. Commissioner
Raisner indicated that she unuld be willing to take an extra list of business names and hopefully it would contain
some businesses where she shops.
Mr. Herth stated that he would like to have the solicitation information returned to him by Tuesday — February 50', so
that he %%ill have enouch time to send the appropriate information to the businesses who will be participating in the
Job Fair. A couple of the Commissioners stated they would contact Mr. Herth if they were successful in completing
their lists and have more time to get another one.
Follo►sing are the numbers that were on each Commissioner's list:
Commissioner Roger - #6 Commissioner Levin - #2 Commissioner Sullivan - #3
Commissioner Raisner - #5 Commissioner Gitelson - #1 Commissioner Pham -#7
(including the list of 53-72)
Human Relations Commission Minutes
January 23, 2008
Page 2 of
B. SYEP Job Fair — April 2008
Mr. Hearth informed the Commissioners that the Mayor's Annual Job pair will take place on Saturday, April 19,
2008, beginning at 8:30 a-rrL and ending at 3:00 p.m.
Acting Chair Sulli4mn indicated that a quorum %%w available and approval of the November 28, 2007 minutes
could take place. Commissioner Rodger moved to approve the minutes. The motion was seconded by
Commissioner Levin. Commissioner Raisner stated that Ron Strong -- EPD, should be included on Page l
under Guests. There being no other corrections, the minutes were unanimously approved with the noted
correction.
Mr. Herth informed the Commissioners that the Human Relations Division has been relocated to the
Department of Health and Human Services. Staff is now located in Section G220 on the garden level of
the building. He invited the Commissioners to %isit staff in their new location at their convenience.
V. A D J 0 U RLNN I ENT
There being no further business, Commissioner Gitelson moved that the meeting adjourn at 9:45 p.m. The motion was
seconded by Commissioner SWIM=rind unanimously approved.
Respectfully submitted by:
Date.
Dorothy Thrower, Executive Secretary
I, -
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE-EVANSTON, IL. 60201
Wednesday -- February 27, 2008
7:00 p.m. - Room 2402
APPROVED
CONIMISSiONT-RS PRESENT: Co -Chair Katten; Co -Chair Hilton; Commissioner Sullivan; Commissioner
Raisner and Commissioner Stockton
COMMISSIONERS EXCISED: Commissioners Gitelson, Lein and Rodger
COMMISSIONERS ABSENT: Commissioner Pham
STAFF PRESENT: Dorothy Thrower and Cam Herth
I. Call To Order - Declaration Of A Quorum
Co -Chair Katten called the meeting to order at 7:10 p.m. and declared a quorum rsas present.
11. Introduction of Guests and Visitors
There were no guests or %isitors present.
III. Approval of Minutes -January 23, 2008
Commissioner Stockton moved to approve the minutes which was seconded by Co -Chair Hilton. The minutes were
unanimously approved as submitted.
IV. Action Item
A. Election of New Human Relations Commission Officers
Co -Chair Katten stated that a Nominating Committee needed to be appointed for the election of new officers.
Commissioner Lc%in, although not in attendance, has volunteered to be a member of that Committee; Commissioner
Sullivan also volunteered to be a member. Co -Chair Katten stated that she would let the nominated slate decide whether
they preferred to be ChaidVice-Chair or Co -Chairs and the vote will take place on Wednesday - March 26's.
V. Discussion Items
A. Summer Youth Employment Program
(Identify business who were successfully solicited)
Mr. Herth stated that of the one hundred and twelve businesses (112) identified for the Commissioners to contact
regarding their possible participation in the Summer Youth Employment Program (SYEP), ninety percent had been
completed. There were ten left and he was going to make those calls. He stated that all of the businesses who participated
in the proer..n last year are doing so again this year and some businesses that he contacted have indicated they will
consider participating. Mr. llerth reminded the Commissioners that the Job Fair is going to take place on Saturday - April
19`s and he «ill do follow-up with those individuals who would like to participate regarding things that are taking place
that day and the areas where volunteers are needed.
Mr. Herth spoke briefly regarding the financial benefits of the 50'50 program for those businesses who have participated
in the pro_matrt in the past and for those who would be willing to participate this year. He stated that for any employers
who attended the Job Fair last year and the years before and did not hire any one because there was some confusion as to
whether they had to hire someone or not, particularly if none of the youth met their expectations, perhaps staff needs to
follow- up with them to determine if something specific needs to be addressed with them.
B. \orthem Illinois University Shooting - Citizen's Request Received by Mr. Herth
Mr. Herth stated that he received a phone Call a few days ago from fir. John Harmon, an Evanston resident, informing
him that he has been troubled by recent the school shootings and felt moved to try to speak with certain individuals who
led him to the Human Relations Division. Mr. Harmon indicated that he has talked to an aide to Representative Julie
Hamos, Richard Durbin and has attempted to speak with a staff person for Senator Obama. He was told by the individuals
that he spoke to. that they wanted to know what was happening locally and they would let him know how they could assist
him. Mr. Hannon wanted to present his concerns to the Commission at this meeting but he had a senior care commitment
but felt comfortable with Mr. Herth conveying his concerns to the Commission.
Human Relations Commission Minutes
February 27, 2008
Page 2 of 4
Mr. Herth stated that Mr. Harmon expressed an interest in the Commission possibly hosting a town hall meeting so that
the Northern Illinois shootings could be discussed with the Evanston Police Department and other affiliated
departmentslagencics.
A discussion ensued regarding the lack of gun control, questions of safety for Evanston's schools/universitics and
security for the employees at the Civic Center. The question was asked if the city has an internal system in place for
employees who are responsible for contacting the police if an emergency occurs.
ACTION: Commissioner Sullivan moved that someone from Facilities Manaeement attend the March 26`* meetim, and
make a presentation res,,ardinq the internal safety of the Civic Center. and. that the Commission sunnort a town ball
meetine regardinv the issuer of min control in eeneral because it is a tnaior issue. narlicularls, since dehates have heen
takirw place relative to one eroun that is advocatine for students to he allm+•ed to care, r.�tuts to protect themselves in the
classrooms. "
After a brief discussion regarding how the Commission should respond to Mr. Ilarmon's concern, Commissioner Sullivan
amended her motion to include: " T1te Commission should irn*e Frank Kaminski or somenne from ETAS to address the
issue ofsafery and securim "
Brief comments were made regarding Kingsley School where a loaded gun was found in the girls' bathroom last year by
a second grade student that belonged to the janitor. There was a policy in place that was not followed which caused an
uproar from the citizens. This prompted the District 65 administrators to implement a policy that resulted in all of the
school's doors being locked so that individuals have to buzz to gain access and sign in at the front door.
Commissioner Sullivan amended her motion for a third time to also include: "Instead of the Commission orvani ine a
forum to talk ahnut these conce>rrzs. they could take a Pre- emotive step hi, ruim-, one of its renular meetinm to inform the
pubic about issues within the cnmmunin- Thev could unite individuals from Districts 65. 202. someone from the Civic
Center and the Police Department. to erPlain hoes, the cin, is nrotectinv their children in accordance with school Policiets
and. to address is -hat security measures are in nlace to nrotect staff at rim hall. She requested that staff rtrn cuts in the
news naners, announcing t+•hen such a meeting t+'ill take place. " The motion was seconded h+- Comunissioner Stockton
and unaninrnttgv an roved.
Commissioner Stockton requested that each speaker will be allotted a time limit of fifteen minutes to make their
presentation and that no more than live minutes will be allow ed to answer questions.
It was determined that Mr. Ilerth will prepare a letter to Mr. Harmon, informing him that the Commission appreciated him
bringing his concern to them which was discussed in lmgnh. The Commission feels it is appropriate to have further
discussions regarding this matter and that imitations will be extended to the Superintendents of Districts 65 and 202, to
attend a human Relations Commission meeting either in March or April, so that someone can review their policies and
practices relating to security. As soon as a date has been confirmed he will be notified. The letter should also state that
some time in the future, there is a possibility that someone from North% estern University might b - invited to attend a
meeting to review their current security policies.
There was some discussion to determine w hat media outlets and other sources the Commission could use to address the
shootings, to express their sympathy regarding the tragedies and to disseminate information regarding a meeting to
infotm'address citizens concerns. The Commissioners stated that they want to be pro -active by arranging to hear from the
various school systems and what they are doing to prevcr,t more tragedies. Co -Chair Katten asked Commissioner
Sullivan if statYprepares a first draft for a press release, would she be able to review it and convert it into an appropriate
document to be released? Commissioner Sullivan indicated that she would be willing to do so.
Co -Chair Hilton stated that she would assume responsibility- for contacting the Superintendents of Districts 65 and 202
and David Cook with the City's Facilities Management Division.
Human Relations Commission Minutes
February 27, 2008
Page 3 of
C. Review First Quarter of the Commission's 2 Year Activity Plan
(Possibly move some items to the Second Quarter that have not been completed)
The Commissioners and staff reviewed the I' Quarter Activities for 2008 and the following determinations were made to
the specific Arenas:
Special Population /seniors)
(*First Quarter Accomplishment)
Comments: The Commissioners felt that the information Nancy Flowers (Ombudsman for the Commission on Aging)
and Christina Ferraro (Manager of the Levy Center), provided at the October 24, 20w Commission meeting, gave them a
very broad view of the services that are available to seniors in Evanston. There is a possibility that these individuals could
be invited to another meeting this year to see if there has been an expansion of services or any changesloccurrences that
arc affecting seniors.
Commissioner Sullivan asked Co -Chair Hilton (who is a Realtor), if seniors are being unusually hard hit by foreclosures
in Evanston and are they losing their homes? Co -Chair stilton response %-as "yes" and that some seniors are losing their
homes because they have gotten reverse mortgages and some of the companies arc not being fair to the seniors. Because
of the practices by some companies, she has reported a number of incidents to the State Attorney General's Office. Some
seniors have been abused by a family member or by a lender who have gotten them into a reverse mortgage. Co -Chair
I lilton cave an example of how a reverse mortgage can work against a senior if the property is in need of serious repairs
or other issues are involved. Commissioner Sullivan stated that she would like to imow if Mr. INolinary has received any
complaintstconcerns regarding this matter, which he can discuss at the March meeting.
Youth (S1 EP)
Bullet 1:
(Continuing as a Second Quarter Activity)
Comments: Mr. Herth stated that he is working with Sol Anderson, Youth Coordinator, Lloyd Shepard, M WlEBE
Coordinator and Sarah Flax. CDBG staff person, regarding a bridge from the SYEP being an entry way into employment
beyond the age of 18. They have formed a partnership through Disabled Services and are looking at a grant through the
Evanston Community Foundation to focus on youth with disabilities to increase their representation in the SYEP. In
addition to youth, Brian Bames who is the Disabled Services Specialist for the city, works with adults who are included in
this bridge to address employ mcnt and training for older individuals with disabilities. Mr. Shepard's involvement in this
initiative has to do %with internships for adults and the trades and unions relative to this being a comprehensive matter. Mr.
Iierth stated that they have had conversations with Superintendents Witherspoon and Harvey concerning the different
programs trades at ETHS and how they are gearing their curriculum to assist individuals in post high school endeavors.
Mr. I Berth stated that he also talked with staff at the Youth Job Center whose area of focus is also with the group beyond
eighteen years of age.
Bullet 2:
(*First Quarter accomplishment)
Commems: Mr. Herth stated that he and Mr. Barnes have applied for grant funds to offset the youth program costs and
they should hear something from the foundation by March 140' , stating whether they were successful in getting these
funds to hire more youth, particularly those with disabilities.
Bullet 3:
Comments: Mr. Hcrth stated that he will follow the same statistical process used in 2007 to provide information regarding
the SYEP for 2008.
Housing
Bullet 1:
Mr. Molinary and Herth will provide housing information at the March 26'h meeting.
Bullet 2:
Comments: Invite a member(s) of the Housing Commission (if available), to give the Human Relations Commission an
Human Relations Commission Minutes
February 27, 2008
Page 4 of
over view of their Commission, i.e., its responsibilities and some of the issues/concerns that they receive from citizens
and to provide an update regarding current matters they may be addressing. Ms. Thrower stated that she %%ill assume the
responsibility of contacting a member of this Commission to see if someone is available to attend the March 2e meeting.
Bullet 3:
(*2007 - 4a' Quarter Accomplishment)
Comments: Mr. Herth stated that he and Sir.'tiolinary conducted three workshops during the past year which were:
- (1) November 13.2007: Landlord Tenant Training at Fleetwood-Jourdain Community Cotter,
(2) December I2.2007: Follow-up Training at Fleetwood-Jourdain, and,
(3) December 19, 2007: Fair I iousing/Landlord-Tenant Training at the Civic Center for Wilmette Realty)
Bullet 3:
(*2008 — V Quarter Accomplishment/Continuing as an ongoing Quarterly Activity)
Comments: Mr. Herth stated that he and Mr. \tolinary conducted the following workshop:
- January 31, 2008: Landlord/Tenant Training at the request of Alderman Raining (8 h Yard), at the Police
Outpost on Howard Street;
- Upcoming workshops scheduled for:
' April 30, 2008: Landlord/Tenant Training at the Ci%ic Center
• May 14, 200S: Landlord/Tenant Training at the Ci%ie Center
Bullet 4:
Coumtents. Staff suggested that the Commissioners discuss this matter with Evonda Thomas, Director of Health and
Human Services to determine what the contents of that report should be.
Bullet 5:
(Continuing as an ongoing Quarterly Activity)
Comments: Some of the ways for the Commission to raise visibility is to prepare an annual report and present it to City
Council as soon as possible. Mr. Herth and Mr. Molinary should continue with their training workshops and the
Commission should invite individuals from different areas of the community to address/provide information that citizens
need to be aware of or that may be of interest to them.
Race Relations
Comments: This Area was identified because the Commissioners vented to have further discussions to determine if they
felt the CommUNITY Picnic accomplished A -hat the city/staffs intent ups by hosting it annually at the Civic Center. Ms.
Thrower indicated that during the past few years, the contributions received from a very few businesses and residents have
not been impressive amounts to significantly help offset the total cost of the picnic, which Iefl Human Relations to pick up
the bulk of the cost. She stated that a lack of volunteers to assist staff in all of the areas where help is needed is also a
problem, because it creates longer work houus for staff and can bz %ery stressful. She also stated that several summer
}youth participants volunteer each year to help with the picnic. They are paid the minimum wage for the hours they work
but without their time and effort. this event could not take place.
It was determined that further discussions should take place before the Commission makes a decision to support the
continuation of the picnic. Ms. Thrower indicated that she would pur together a total cost of the picnic. etc., and have that
information available for them to review, discuss and make a decision in the 2": Quarter.
There beine no further business. Commissioner Raisner moved to adjourn the meeting aI 8:55 p-m. The motion was
seconded and unanimously approved.
Staff informed the Commissioners that the lease agreement has been amended, edited and printed in a larger font and that
the Ordinance was also amended and re -printed.
Respectfully submitted by
Dorothy Thrower, Executive Secretary Date:
r EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE-EVANSTON, II- 60201
Wednesday — March 26, 2009
7:00 p.tn -- Room 2402
APPROVED
CONUMISSIONERS PRESENT: Co -Chair Katten; Co -Chair Hilton; Commissioner Sullivan; Commissioner
Raisner, Commissioner Stockton, Commissioner Levin and Commissioner
Rodeer
COMMISSIONERS EXCISED: Commissioners Gitelson
COMMISSIONERS ABSENT: Commissioner Pham
STAFF PRESENT: Evonda Thomas, Dorothy Thrower, Cam Herth and Rafael Molinary
1. Call To Order- Declaration Of Quorum
Co -Chair Katten called the meeting to order at 7:50 p.m. and declared a quorum was present. Ms. Thrower stated that
Commissioner Gitclson would not be able to attend the meeting because he is out of the country.
li. Introduction of Guests and Visitors
There were no guests or visitors present.
111. Approval of Minutes - Febmary 27, 2008
Commissioner Sullivan moved to approver the minutes which was seconded by Commissioner Stockton. The minutes were
unanimously approved as submitted.
IV. Action Item
,t. Election of New Human Relations Commission Officers
Co -Chair Katten requested that the Nominating Committee who were Commissioners Sullivan and Lean, present the
slate of Commissioners Rodger and Raisner who were nominated and accepted the positions of Co -Chairs. Since there
were no nominations from the floor. Co -Chair Katten moved that the Commission accept the slate presented Tice motion
was seconded by Commissioner Stockton and unanimously approved. Commissioners Rodger and Raisner were
immediately seated as the new officers for 2008.
The Commissioners thanked outgoing Co -Chairs Hilton and Katten for their leadership and commitment to
the Commission during the past two years.
V. Discussion Items
A. flowing R,77orls - (31r. Molinazr. Mr. Hertlt)
Mr. Molinary stated that he and Mr. Henh sec Human Relations Specialist «tithin the Human Relations
Division and they address housing issues. However, from approximately January through the end of
August each ycar, Mr. Hcrth is the Manager of the Summer Youth Employment Program and is committed
to the operation of its activities.
Mr. Molinary explained that the housing issues they address involve landlordltenant and fair housing work
and occasionally the two are closely related and actually meet and interact with each other or cross over.
Following are specific areas that he addressed during his presentation. He responded to
questions./comments during that time.
I.andlord/Tenant:
The Residential Landlord and Tenant Ordinance is a document that frames the rights and responsibilities of
the tenant or landlord without being overly oppressive.
• Leases - Can be oral or written with limits of six months up to two years.
• Often times tenants have a misunderstanding regarding the landlord's responsibility of returning a deposit
that was given towards securing an apartment_ This depends on whether a document was sighed and stated
that it was an application fee or if there were instructions stating the deposit would be returned under
certain conditions.
Human Relations Commission Minutes
March 26, 2008
Page 2 of 5
- The new law now states that a contract between the landlord and tenant has to be in writing. The Legal
Department is in the process of determining the results if there is no written contract.
Commissioner Levin asked about the new registration fee that will be required from landlords. Ms.
Thomas stated that the registration fee is required of the owner of the building and not the tenant who may
be renting a room in their unit to someone else. The registration fee is per building and not for each unit in
a building. The justification for adopting this fee is to incur the cost of additional inspections that the
inspectors conduct
- Security Deposits -- Are held for 21 days by the landlord; if the tease expires and is not renewed but
tenant remains in unit, the landlord continues to hold the amount.
Mr. Molinary stated that they now receive ninety to one hundred inquiries a month which includes
telephone calls and complaints. This reflects a reduction in previous visits and phone calls that they
received prior to staff moving to the ground level of the building.
VI. Old Business
A. imitations to Attend .-lprii 1008 Afeeting
(1) Status of invitations to Superintendents of Districts 65 and 202 & Dave Cook/Facilities
Management Co -Chair Hilton stated that she was unable to contact either of the Superintendents to see if they
would be able to attend the May meeting to discuss the schools security policies but would continue her efforts.
She was unable to contact Mr. Cook.
(?) Status of Invitation to Mennhers(s) of Housing Commission
Ms. Thrower stated that she has not contacted anyone from the Housing Commission requesting their
attendance at the April meeting to address issues regarding housing. Currently the Mayor is appointing
new members and re -appointing current members. Once the appointments have become effective she will
find out who the Chairperson is and address the Commission's invitation. She also stated that she e-mailed
David Cook, Supervisor of Facilities Management to see if he could attend a Commission meeting to
provide information regarding the Civic Center's security policy; he indicated that he would more than
happy to attend.
As a means of clarification, Ms. Thomas stated that Max Rubin, Emergency Management staff person for
the city is the person who can address the safetylsecurity of the employees/visitors in the Civic Center. For
example, if a shooting tool: place at the Civic Center, there is an emergency operation plan in place for
citizens and employees which is different from the responsibilities of Facility Management. Drills are
conducted at twice a year to practice evacuation and mobilization for safety measures. The city is required
by law through grant funding, to conduct drills for its citizens, hospitals and the high school. his. Thomas
stated that David Cook can provide information regarding the infrastructure i.e., "Where is the safe haven
in the building; is there a panic button; are there security cameras, etc.?" Ms. Thomas stated that the library
is an entity of the city and it would be covered under the emergency preparedness plan.
ACTION: It was requested of Ms. Thomas to contact fir. Rubin and \ir. Cook to see if their
schedules would allow them to attend the April meeting to provide information regarding their
respective roles with the city. i.e.. security/preparedness.
Co -Chair Raisner wanted to know how does the Housing Commission involve itself with the Human
Relations Commission regarding housing issues? Ms -Thrower stated the activities of the two Commissions
are not necessarily related unless the Housing Commission is addressing housing issues relative to what
Human Relations Commission Minutes
March 26, ?008
Page 3 of 5
Mr. Molinary and Mr. Hersh are involved. She stated that it was her understanding that the purpose for
inviting someone from the Housing Commission is to provide information regarding the things they do and
the kinds of issues they are addressing.
Mr. Molinary added that the Human Relations staff has been receiving calls from the public regarding
Presidential Candidate Obama's call for racial healing. Callers want to know when is the Human Relations
Commission going to address this issue. Co -Chair Rodger indicated that the discussions would remain
with the current agenda items and that this issue could be discussed further under New Business.
B. Update Re. St EP Preparations for ,Lfavor's Jab Fair —April 19, 2008
Mr. Herth thanked the Commissioners who assisted in soliciting businesses to participate in the upcoming
Job Fair. For those who were unable to assist in this effort, he passed around a volunteer sign up sheet to
help at the job in the areas needed. He stated that in addition to the city's job fair activities, there will also
be a mini -youth agency expo for other agencies who also serve youth. Mr. Herth stated that he is working
with Chief Sam Hunter who works for the City's Fire Department, to conduct a can food drive the day of
the Job Fair, items will be donated to Belize community. He stated that two or three days will be set aside
for staff to attend the high school and middle schools to conduct pre -registration prior to the Job Fair so that
less youth will have to register on the day of the Job Fair. He stated that this year's marketing material
(brochures/posters). have been translated into Spanish. Mr. Herth also stated that he will be working with
Brian Barnes who is the Inclusive Specialist for the city, in making an effort to reach out to disabled youth
in the community. Lastly, ',Jr. Herth stated that Sol Anderson who is the Youth Coordinator for the city,
will be hosting a Youth Summit on May 3`d with the topic being "Segregation and Integration In
Evanston". He indicated to Mr. Anderson that he though the Human Relations Commission might be
interested in having a role in this event.
ACTION: Co -Chair Rodger will contact INIr. Anderson re ag rdinQ the uucorning Youth Summit to
see if he and one of the Youth Commission members are able to attend the April meeting and talk
briefly about the summit and what it is they are planning to do and how then might see the
Commission sunnorting and helping them in this effort.
C. Preparations fvr.4nnuul Rcport
Ms. Thrower gave the Commissioners copies of annual reports from the Illinois Human Rights
Commission and some information from another commission's annual report, to review and use as guides
to determine the kinds of information they want to include in their report. She informed the Commissioners
that the last annual report submitted to Council from the Commission was approximately 1990 or 1991 and,
as soon as this project can start, the better. especially since budgets talks will begin in the next few months.
She reminded the Commissioners that Council is suppose to receive an annual report from this body yearly.
After some discussion it teas determined that the Commission could refer to the 2007 Action Plan that Ms.
Russell assisted them in putting together to capture their accomplishments which could also include their
goals/plan for 2008. Ms. Thomas also suggested that they review past minutes for 2007 to see if there were
any accomplishments not recorded on the Plan. She Also suggested that in addition to the two report
samples, they could go on the internet and look at other human relations commissions or boards annual
reports, set a deadline for format and then a deadline for content.
ACTION: Co -Chair Raisner suggested that the Commissioners review the minutes for 2007 and each
one of them will extract information they feel should be in the report and e-mail it to the Co -Chairs
who will in turn. Qenerate that information into a structured format and e-mail it back to them for
Human Relations Commission Minutes
March 26, 2008
Page 4 of 5
discussion at the April meeting. Ms. Thrower stated that she will e-mail all of the minutes for 2007 to
the Commissioners.
Clarification was made that the actual writing/production of the annual report will be the Commission's
responsibility. Co -Chair Rodger stated that at least an hour's discussion should be allowed at the April
meeting to discuss what has been recommended for the report.
Ms. Thrower reminded the Commissioners about the rules relative to the "Open Meetings Act" and gave
them an example of how specific communication between them could be a violation of those rules.
Ms. Thomas emphasized the fact that this annual report should truly represent who the Commission is and
what they want to do, therefore getting this project completed as soon as possible should be a priority. She
suggested that the April's agenda items consist only of the annual report and Sol Anderson. Commissioner
Hilton reminded the Commissioners that she has to contum whether individuals from Districts 65 and 202
are able to appear before the Commission before they can be placed on an agenda.
For the record it titers determined that hfs. Thomas does not ha-.w to contact Mr. Rubin and Mr. Cook at this
time.
V1I. New Business
A. Possible Relocation of April's Commission Meeting to Council Chambers
Ms. Thrower stated that this item was placed on the agenda if there was confirmation that individuals from
Districts 65 and 202 were going to be invited. Since this was not the case the meeting %%ill take place in the
usual meeting room.
Commissioner Sullivan referred back to Mr. Molinary's precious comments regarding Obama's call for
racial healing. Mr. Molinary stated that the consensus from several callers who are acknowledging that
there is division between the races in this city and that animosity does exist and, that the Commission is
enabled or assigned to address such issues. Perhaps the Commission could persuade the community to
share their concemslopinions in an open forum to address their concerns. He also shared information
regarding a Black Female who had a relations with a White dale boyfriend back east and since she moved
to Illinois, she alleges that she is being stalked by the Klu Klux Klan or an associate group. The
Commissioners told Mr. Molinary to inform the individual that the Commission has invited her to address
her concerns to them but there is no guarantee that they will be able to provide the assistance she is seeking.
Commissioner Katten stater] that a discussion still needs to take place regarding the CommUNNITY should
continue to take place since it is listed under Race Relations on their 2008 Action Plan.. Ms. Thomas stated
that the Picnic will not take place in the manner that is has because it was not included in the Health and
Human budget. She stated that if one does take place it will have to be a collaborative effort between
several entities. The item will also be placed on the April agenda as a brief discussion, i.e. what they
would like to achieve with a picnic or other form of gathering and who would be potential allies.
There being no further business, Commissioner Raisner moved to adjourn the meeting at 8:55 p.m. The motion v.-as
seconded and unanimously approved.
Respectfully submitted by:
Dorothy Thrower, Executive Secretary Date:
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE - EVANSTON, IL. 60201
Wednesday - AprH 23, 2008
7:00 p,m- — Room 2402
APPROVED
COMNIISSIOtiERS PRESEiI'T: Co -Chair Rodger, Co -Chair Raisner, Gitelson, Sullivan, Stockton and Pham
CONIIiISSiO\ERS EXCUSED: Commissioners Hilton, Levin and Katten
STAFF PRESEINT: Evonda Thomas, Dorothy Thrower, Rafael Molinary and Cam Herth
GUESTS PRESE\'T: Sol Anderson-COE Youth Coordinator and Sarah Pitt -Member of the Youth
Council
1. Call to Order -- Declaration of a Quorum
Co Chair Rodger called the meeting to order at 7.05 p.m. and declared a quorum was present. Co -Chair Raisner stated
that she and Co -Chair Rodger decided that beginning with this meeting, each Commissioner/staff will have the option
of sharing information or an experience that occurred with them since the last meeting, that is of a human relations
nature. The Commissioncrs/stafftook a few minutes to share their information.
11. Introduction of Guests & %isitors
Mr. Anderson and Nis. Pitt introduced themselves.
III. Approval of Minutes --,`larch 26, 20081iinutes
Commissioner Rodger called for a motion to approve the minutes. Commissioner Sullivan moved to approve the
minutes and second by Commissioner Stockton. Nis. Thomas requested that the minutes reflect she was
present on page 1 under "Stab' Present". Since there were no other corrections, the minutes were
unanimously approved with the noted correction.
IV. Discussion Items
A. Youth Summit — (Sol Anderson)
NIn Anderson thanked the Commission for inviting him and Nis. Pitt to the meeting and passed out flyers regarding the
upcoming Youth Summit. which will take place on Saturday — May 3, 2008. He stated that any admiration for tackling
anything related to the Youth Summit should go to Ms. Pin and the other Youth Council members. Last year, Sheila
McCorkle (former Youth Coordinator), conducted a survey of issues that were important to youth in the community.
"Segregation and integration" was the primary issue they identified as being important to them and their peers. A fete
months ago, he and the council began looking at issues they wanted to address and once again they identified
"segregation and integration" as the issue they wanted to address at the Youth Summit. Mr. Anderson talked about the
many facets of segregation and the impact it has on both youths and adults i.e., religion, interracial dating, sexuality,
immigration and other issues regarding how people di%ide themselves within the community. He stated that with a
week and a half left before the summit takes place. he and the council members are trying to recruit volunteers to help
set/clean-up, adults'coilege students to assist the youth in facilitating groups and writing down their ideas. The goal is
to have an action driven summit not only by talking ataiut issues but also ways to solve them, i.e., what kinds of
programs can be developed to change the problems. The guest speaker at the summit will be Mr. Mawi Asgedom,
who is an MBA student at Northwestern University. He 't•: s also .%Titten a book entitled: "Of Bealles and angels ", and
Evanston high school and middle school students are reading his book as part of the Evanston Rcads Programs.
Ms. Pitt stated that the upcoming summit is not only important to her but to all of the Youth Council members and they
have been working very hard and for the past month. they have had two hour meetings every Wednesday. They have
been Visiting businesses in the community for donations. conducting research, making flyers and also making a movie.
She stated that they have been talking to the press during the making of the move; talking to people at the high school
regarding how they view segregation and everyone has sited that it is a problem in schools and that it is apparent al
ETHS. She stated that they have been discussing all of the sub categories under segregation and are U}ring to include
them in the summit.
Human Relations Commission Minutes
April 23, 2008
Page 2 of 3
Mr. Anderson stated that ETHS has given five thousand dollars towards the summit which will cover the cost of the
speaker and DJ, and they are very appreciative to Pat Vance for that donation.
Mr. Anderson stated that he is reaching out to the community:business to make gift contributions (i.e.. gill cards, etc.),
to reward the students at the end of the summit to reward their efforts. He thanked the Commission in advance for any
support they arc willing to offer. He stated if any one is interested in volunteering at the summit, his e-mail address is
on the dyer regarding the areas where people are needed. With regard to incentives, he stated that any gift cards
received from local stores or merchants ail) be appreciated.
Mr. Anderson and Ms. Pitt responded to several questions and comments. The Commissioners thanked them for
attending the meeting to provide information regarding the Youth Summit. The Co -Chairs stated that individuals who
intend to volunteer for the Youth Summit will contact him by e-mail.
B. Brief Overview of the Summer Youth Employment Program's (SYEP) Job Fair (Cam Herth)
Mr. Herth stated that he was pleased with the numbers of youth, employers and volunteers who attended and
participated in the Job Fair and was tremendously appreciati%v of the Commissioners who were there all day. Three
hundred and forty-four youth attended the event and 48 volunteers which included city staff, He stated that Dave
Davis from Congresswoman Schakow•siy's Office was present to address the youth and ring the bell to begin the
employer/youth interviewing process. Mayor Morton spoke to everyone regarding the SYEP and thanked them for
their attendance and or participation in the Job Fair. He expressed appreciation for all of the agencies who participated
in the Youth Expo, which was a new component of the Job Fair, there was one hundred percent support from the
agencies that he sent information regarding the Job Fair
The Commissioners expressed their appreciation for being asked to volunteer at the Job Fair, their excitement in
working with the youth and how well the entire process vms organized. Commissioner Gitelson again complimented
Mr. Henh regarding how organized the event was but cxprc: sed his disappointment regarding the tack of involvement
from the private sector businesses. Etc stated that when he looked at the small group of business who did participate in
the Job Fair, he became very anc y and felt that individuals who are doing contractual work in Evanston should "put
up" or "shut up" and, shame on them. He stated that as one of the Commissioners who volunteered to call
approximately 70 or 80 busine:sts. he has been motivated to talk to his Alderman regarding guidelines that would
require contractors to hire some Evanston residents.
Mr. Herth responded to a variety of questions and comments regarding the Job Fair and the processes that occur to
hire youth after the Job Fair.
At this time in the meeting. Ms. Thomas stated that she would have to leave the meeting at 8:30 p.m., for another
appointment. She stated contran, to the announcement that she made at the April meeting, the CommUNITY Picnic
will take place after all - in A;:zust - ho«cver, a date has not been determined but she will be able to provide more
information after a coordinate; plan takes place. Staff has been asked to coordinate this effort with another agency
because there is no funding set aside in the budect.
C. Annual Repor;
Co -Chair Rodger stated that she and Co -Chair Raisner e-rnailed a template to all of the Commissioner and staff to
prepare notes regarding the activities and projects that the Commission has been involved in or completed during FY
2007, which could be included in the Annual Report that is process of being developed by the Co -Chairs. Co -Chair
Rodger used a flip than to record discussion information regarding the Commission's accomplishments from March
2007 through February 2008
An in-depth discussion focu_:ed on the HRC's acti-ities in which they supported, investigated, coordinated or
Human Relations Commission Minutes
April 23, 2008
Page 3 of 3
participated in the identified areas that will be used to determine what information will make up the Annual Report.
The identified areas were: Special Population (Seniors); Youth; Housing; and Race. During the discussion and as a
mea.-:s of clarification in identifying what is the Commission's responsibilities versus staff role and responsibilities,
Ms_ Thomas indicated that the Commission should set the mission and goals for themselves and staffs goal is to
support them in their efforts. Last year Ms. Russell (currently Interim City Managcr), led them in a process of fact
finding which is now resulting in them accomplishing their goals for 2007 and looking towards 2008.
Co -Chair Rodger asked Ms. Thrower would it be a violation of the Open Meetings Act if the Co -Chairs send a
namative report electronically to the Commissioners for them to review for accuracy. Ms. Thrower stated that once the
e-mail has been circulated, the Commissioners can respond with their edits but there can not be any discussion back
and forth between the Co -Chairs and the Cormissioners. Co -Chair Rodger stated that the goal of the Co -Chairs is to
have a draft document available for the May meeting.
At the conclusion of the discussion, Co -Chair Rodger indicated that she and Co -Chair Raisner will review the
information on the flip chart and prepare a draft document and e-mail it to the Commissioners for them to review prior
to the May meeting.
N% Old Business
A. Schools Districts 65 and 202 Update (Cherylette Hilton)
Co -Chair Rodger stated that Commissioner Hilton said she would not be able to attend this meeting but she has issued
an invitation to the Superintendents from Districts 65 and 202 and has not heard anything from them. The purpose of
this invitation was to have them address school safety. There was a brief discussion as to whether the invitation should
be rttcinded and whether the Commission should be addressing safety in the schools.
ACTION: Cornnrissioner Stockton moved Air the Commission nostnnne the invitation to the Superintendents of
Districts 65 and 202 but. revisit this issue to understand the voal of im7tine the individuals.
There was agreement that the Commissioners would like to know the outcome of the Youth Summit on May 3". where
the issuc of race relations vvms the topic of discussion, to sec what the youth arc thinking and planning.
After further discussion regarding this item, CAN -Chair Rodger stated that she and Co -Chair Raisncr suggested that the
Conti ,issioners and staff as they are able, find a meeting date in June. for a planning session (not a deciding session),
to der.--rmine where the Commission can add value and make a difference! What are the three or four things they can
actuaiiy do next year that will make a differenct? The suggested meeting dates/timc agreed upon were either June 10,
11, and 21 from 9:00 a.m. to 12:00 p.m. The Co -Chairs will e-mail the dates to all of the Commissioners and the most
agreeable date will be identified at the May meeting or it will be e-mailed.
Co-Raisner stated that she and Co -Chair Rodger decided that at the conclusion of future meetings, the identification of
any task to be followed upon will be re -stated.
Adjournment
There being no further business. Commissioner Gitelson moved to adjourn the meeting at 8:50 p.m. The motion was
sccon3rd by Commissioner Sullivan.
Respn-zfuIly submitted by:
Date:
Dorothy Thrower, Executive Secretary
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE-EVANSTON, IL. 60201
Wednesday — May 28, 2008
7:00 p.m. — Room 2402
APPROVED
COMMISSIONERS PRESEIT: Co -Chair -Rodger; Co -Chair Raisner; Commissioner Gitclson; Commissioner
Lean; Commissioner Hilton; and Commissioner Katten
COMMISSIONERS EXCUSED: Commissioners Stockton, Commissioner Sullivan and Pham
STAFF PRESENT: Evonda Thomas, Alisa Dean. Dorothy Thrower, Cam Herth and Rafacl Molinary
1. Call To Order -- Declaration Of A Quorum
Co -Chair Rodger called the meeting to order at 7:05 p.m. and declared a quorum was present. Co -Chair Raisner
presented an option to the Commissioners, to share information that may be of a human relations nature that they
experienced since the April meeting.
The fallotrirtg continents are iircJurlerl in the minutes because theo are related specifically to the actions of Human
Relations Commission (HRC) or the NRCstaf:
In addition to the information shared by some Commissioners, leis. Thomas introduced Alisa Dean who is the newly
appointed Division Manager for the Community Relations Division of Health and Human Scr%ices. This area
encompasses Human Relations staff, an Outreach Specialist, Human Relations Specialists and a new community
engagement component. Nis. Thomas stated that prior to this meeting, she and Ms. Dean spoke briefly with Alderman
Jean -Baptiste and he asked her (Nis. Thomas), what is the Human Relations Commission doing and proceeded to share
with her his thoughts, as he did with the past City Manager, Julia Carroll and the Interim City ;Manager, Rolanda Russell.
She stated that the information that he shared with her and his. Dean, was consistent with what she envisioned the Human
Relations Commission to be based on - its Mission Statement. She stated that when she became staff support for the
Commission, she assumed that this body would be addressing race relations, discrimination and fair housing issues, and
the HRC would be a conduit or a pass through kind of organization to funneled to the appropriate individuals. Alderman
Jean -Baptiste wanted to latow why the HRC does not address that race rclatedldiscrimination, housing, cte. Ms. Thomas
stated that she could not provide a response to him due to the way she has been interacting with the Commission and,
because her thought was that the Commission's mission is exactly as he believes it to be. She stated that since the
Commission has completed its fact finding mission and is compiling its annual report regarding its accomplishments for
2007, she would like to sce the goals revisited and develop a plan that addresses its mission.
Mr. ilMolinary announced that he will be retiring from the city. effeinive .tune 27. 2008. He stated that he has enjoyed the
eight and a half years working with the city but he going to engage himself once again in the private practice of law once
and work in the area of civil rights which he has done for over twenty-five years. He stated that he cherishes what the
Commission is about and thanked the past and current individuals of this body who have supported him.
II. Introduction of Guests and Visitors
There were no guests or %isitors present.
111. Approval of Minutes - April 23. 2008
Commissioner Giteison moved to approve the minutes which v.-as seconded by Commissioner Katten. Co -Chair Raisner
requested the following corrections to the minutes: Page 1, (Guests.Afisitors), include Ms. Pitt's name. On Page 2,
(Annual Report), last sentence should read: "...from March 2007 through February 2008. On Page 3. (Annual Report. 1st
para., language should also include and edited to read: - The discussion focused on the I1RC's activities in which they
supported, investigated, coordinated or participated in the identified areas." Continuing with next sentence: "The
identified areas were: Special Population (Seniors); ........... " The minutes were unanimously approved with the noted
corrections/addition.
IV. Discussion items
A. Youth Summit at ETHS on May 3, 2009 - (Commissioner Gitelson)
Human Relations Commission Minutes
May 28, 200S
Page 2 of 6
Commissioner Gitelson reported that the City of Evanston co -sponsored the 2008 Youth Summit on May 3, 2009; Nir.
Herth was very active in this event as a representative from the city. He stated that it was a wonderful experience and
facilitated a group with their discussions which included asking there to identify ways they might be discriminating or
stereotyping other youth at the high school; they came up with some very interesting responses. He thinks the discussions
were very positive and would participate in this type of event again and the issues of race and discrimination s something
that will require a great deal of work and could include broader participation. Commissioner Gitelson stated that he
believes there could have been greater participation from the students and there needs to be more White students
participating in events such as this one. Several parents also acted as facilitators which he thought was a good idea but he
also this was a time of separation for the youth and their parents. Having adult facilitators at events such as this are a good
idea, however. he believes fewer adults and more student activity would have created different content during the
discussions.
Nis. Thomas expressed concern regarding the reason so many adults attended this event. Was it because they felt they
needed to help the youth manage their "hot buttons" since the discussions were based on segregation and stereotyping and
prejudice? She determined that the youth would be able to engage in the discussions because they make decisions
everyday, re-arding whom they want to associate or eat lunch with on a daily basis.
The Commissioners who attended, participated or donated to this event were Gitelson, Pham and Sullivan. Commissioner
Gitelson stated that he is certain that Air. Anderson, Coordinator of the Youth Program, will evaluate and assess the event
to determine what changes or improvement arc needed to make the next summit even greater. Commissioner Stockton
stated that she made a brief appearance at the Youth Summit that took place on May P at Evanston Township
High School (ETHS), however she had to leave shortly after due to a family matter that took place. She did
donate a few items for that event.
B. Interfaith Housing Center of the Northern Suburbs — (Co -Chair Raisner)
Co -Chair Raisner stated that she attended the Interfaith Housing Ccnter's {IHC} Fair Housing 40`s Anniversary
Celebration on April 30'h at the Wilmette Public Library, tmm 6:30 — 8:30 p.m. Local northern suburb commission
were invited to attend this event. She stated that predatory housing practices and the results were the focus of the
meeting. She stated that someone from the Woodstock Institute provided statistics regarding housing issues. There
was someone from HUD who spoke and also provided information. Obviously there is a section of Evanston that is
in trouble and is perhaps the most immediate troubled area in the northern suburbs in terms of foreclosures and
predatory loan practices. She stated that it is hard for her to believe that everyone in this area of Evanston could only
qualify for a second rate mortgage and, that there is evidence people are being steered. However, the 111C staff will
conduct housing tests to determine if differential treatment has occurred regarding the individual's race, even though
the economic and financial information or credit history is the same or similar. She stated that people who have
been threatened or arc in foreclosure should contact the 111C because they do have housing counselors who have been
able to reverse some of the most egregious situations. Co -Chair Raisner passed out information that she brought from
the meetine.
Ms. Thorns wanted to know for the people who come together and do this kind of work, how does this information
get out to the people that it affects impacts and. what wuu:d be the Commission's role now that they are aware of this
information? Ms. Raisner stated that her thought is to ropy the information and mail it to all of the churches in
Evanston and pasting it at the "N"' or placing it under hornrow•ners doors.
Co -Chair Rodger intervened and requested rather than attempt to try and solve this matter but rather, put a plan in
place to address this further. She asked staff, how don the city work with the IHC? Mr. Molinary responded that
historically the IHC has worked on its own however, wren NIs. Havnes was the Director of Human Relations, she
contracted,with 1HC to conduct housing tests. IHC serve some communities on the north shore but not Evanston and
if they receive a housing complaint they give it a first assessment and referred it to HUD or Cook County. These are
agencies who have jurisdiction.
Human Relations Commission Minutes
May 28, 2008
Page 3 of
Co -Chair Rodger stated that hopefully by having the three hour planning meeting on Wednesday -- June I Ph, the
Commission and staff will have an opportunity to determine something they can do effectively in this area. She
stated that this matter will be placed on the planning retreat.
C. Condo Board Officer Training — (Commissioner Rodger)
Co -Chair Rodger stated that she attended a condo board'ofi;cer training session, where she had a conversation with
Donna Spicuzza from the Planning Division of the Community Development Department. Af3cr the training was
completed. she asked Ms. Spicuzza if she thought that in addition to these training sessions, would the inclusion of
conflict resolution help people. Ms. Spicuzza stated that she thought it was a great idea.
D. Community Response to Gunshot Incident In Southeast Evanston — (Commissioner Stockon)
Commissioner Stockton was not in attendance to address this item.
E_ HRC 2007 Annual Report
Co -Chair Rodger stated that the Commissioners were e-mailed a draft copy of the Annual Report, inviting their
comments. She thanked Commissioner Levin for her response and tried to incorporate them into the draft The
Commissioners and staff took a few minutes to review the working draft of the Annual Report,
Commissioner Gitelsnn mated to approve the document as written, The motion was seconded by Comnt :tsinrter
Levin.
Folloning are questions and edits trade to the document.
• Page 3 — Question presented regarding language in last the paragraph; 2"4 sentence.
Edited to read: "We are honored to serve the City of Evanston as members of the Human Relations Commission
and seek to "Create the Most Livable City in America".
• Page l —Question from Ms. Thomas regarding language in Y4 paragraph, T4 sentence.
Response from Co -Chair Rodger. She is confused about the relationship between the Commission and the staff.
Her understanding is that the Annual Report will be submitted to the Human Services Committee and the City
Council. She does not know if there is a staff accomplishments report that goes someplace or if the Commission
and staff are suppose to be working together, a unified report seems to make sure.
Nis. Thomas stated that her understanding is that the Annual Report represents the Commission's
accomplishments. There is an inherent assumption that it has staff's support; that there is some type of alignment
with staff who is the Commission's liaison to the city's organizations. The end of the report should indicate their
future plans. She therefore suggested that the language: "The planned closer cooperation with the staff should
enable us to pro vide a combined report at this time next year', be omitted because the Commission does have
statFs support.
Commissioner Gitelson suggested that perhaps sometime in future reports, it could be indicated whether the
relationship and impact between the Commissioners is working out. fie also stated that at the beginning of the
rcpoct, which could be considered rather broad and general, there was no mention of the transition that the
Commission went through at the beginning of the year and would like to have a couple of sentences included i.e.:
"The Commission went through extensive transition which included in effect, restructuring of city staff and also
considerable additions to the Commission itself : ....................(words inaudible)".
There wmas some discussion regarding the placement of language related to the "transition"; should it be placed at
the end of the report?
Ms- Thomas suggested that the "transition" language should not be included at the end of the report under
"Looking Ahead". She stated that the report could say: "This is our mission and history (the transition), and this
is what has been accomplished and this is where we are going." She also suggested that on Page 1, last
Human Relations Commission Minutes
May 28, 2008
Page 4 of G
paragraph, last sentence, "A planning retreat this year uill be more focused on actions and strategics", could be
move under "Looking Ahead". She stated that when someone looks at this document, it should: Identify the
Commission, address it's history and accomplishments and, indicate what it's future plans are.
Co -Chair Rodger suggested that Commission decide whether to accept the changes discussed in the report.
Commissioner Gitleson moved to accent the chances that had been sueeested. The motion it -as seconded by
Commissioner Hilton.
Since Commissioner Katten suggested that on Page 1. last paragraph, second sentence: "As this was the first plan
the Commission had created......", should be removed. She felt that because there have been a turn over in new
Commissioners, the language sounded as if this was the first plan that has ever been developed. Commissioner
Gitelson withdrew his motion.
After a brief discussion it was determined that the report should also include the following language: "This report
covers Fiscal Year 2007/2008' ; if there are months omitted, an explanation can be provided.
Commissioner Gitelson moved that the Commission accept the changes that rvere recommender. The motion
stus seconded by Co -Chair Raisner. The motion rips unanimously -approved.
Co -Chair asked if the Commissioners wanted to see the changes that werr recommended for the Annual Report
incorporated and review the document again in June or, did they want the document to be submitted to the
Human Service Committee and Council and cc'd to them?
After some brief comments, Co -Chair Rodger stated that she %%111 incorporate the suggested changes and e-mail
them to the Commissioners and staff, with a twenty-four hour turn around. If she does not hear from anyone she
will then go ahead and send the report to Nis. Russell with a short cover letter. Ms. Thomas stated that she will
also send the document to the Human Services Committee as a communication.
At this time in the meeting, Commissioner Gitelson had to lease the meeting and stated that lie will not be able to
attend the meeting on June I I"' because he uill be out ortown.
V. New Business
A. Planning for the June 11, 2008 Retreat
Co -Chair Rodger passed out a document to everyone entitled "Planning The Plan — Steps We Might Take", which
was prepared to guide them at meeting on June I I" to review their legal responsibilities and the Commission's
charge; to understand the context of its wort- where it is in relation to other parts of the Evanston city structure; and
the work of other groups. These issues are important so they can be incorporated to understand what it means to be
effective.
There v6w a brief discussion regarding the needs of the Commission that are necessary for the meeting, i.e., reserving
a room. cot3ee set-up and posting the notification of the meeting.
Co -Chair stated that she would like staff to be in attendance to provide informntion. As a new member she could use
an oveniew of Nvhcre the HRC stands in terms of the other city Commissions and what their missions are. She stated
that this information could be given to the Commissioners prior to the retreat. The goal of the retreat is to develop a
work plan for the coming year. She stated that she envisions for the coming year, for the Commission to tic in for
years after, in terms of strategies or goals and how they fit into the long-term process. She would like to see the plan
come out of the Commission's planning retreat; she would like for the Commission to determine what can it
realistically do, where and who is going to do it; how will this lead them to a long-term strategy for a sense of its
mission. In doing that, she en%ision the Commission looking carefully at the four focused areas that have been
identified to see if they arc being addressed in this community.
Human Relations Commission Minutes
May 28, 2008
Page 5 of G
Commissioner Lein stated that she feels it would be helpful if his. `thrower and Mr. Mobnary could attend the
meeting and pro►ide information since they have worked with the Commission for many years. She stated that staff
could provide information i.e., what the Commission has done in the past that has been effective, what projects were
identified but not followed through; this type of information would be helpful in future planning and good directional
information.
Co -Chair Rodger requested that Ms. Thomas provide the Commission with the appropriate resource material to
understand its legal responsibilities. She asked the Commissioners if there other things they would like to
accomplish at the retreat?
In response to Co -Chair Rodger's question, Commissioner Katten identified number seven; Co -Chair Raisner stated
that she would like to review the four area under "Consider the Results of Prior Planning".
Ms. Thomas encouraged the Commission to use the retreat to look at their responsibilities and services that the
Commission is provide and see if that guides them in how they manage the retreat. She stated that her role as staff to
the Commission is make sure they are certain of their mission. Co -Chair Rodger stated that the Commission has two
missions: one that is drawn from their notebook and the anginal mission outlining why the Commission was created,
which does not have some of the material that is their current notebook.
Co -Chair Raisner requested that prior to the meeting, leis. Thomas pro,,ide them with any information regarding the
context (i.e., #21. in terms of other scr►ice and providers/commissions that the city relies on.
Commissioner Unin suggested that the Commission look: at how does its mission feed into working with seniors,
etc., and find out if that concern is being covered by someone else rather than getting ha►ing information relative to
what everyone else is doing; the Commission can determine what it can do based on its mission and thin touch base
with other groups to determine how they are addressing issues or is there a role for the Commission.
Co -Chair Rodsm7 stated that that one of items in the document which concerns her is "to develop a shamd sense of
what it means for the Commission to be effective". She wanted to meow what is a strategy for reducing predatory
loans and what role might the Commission have in this matter, what is the strategy for inercasing/understunding
between races - between classes - between new comers and old comers in Evanston? She would like the
Commission to consider this at the meeting.
Co -Chair Raisrcr requested that the minutes are transcribed and available to the Commissioners prior to the June i V
meeting.
Ms. Thomas passed out information that Ms. Thrower obtained from the Legal Department regarding "The Open
Meetings Act-. She also stated that Daryl Shannon Pickett (football captain), was killed by gun violence last year
and a scholars: ip was created in his honor and the rtni recipient (an ETHS football player), was a%%arded a one
thousand dolls: scholarship to attend the University of Milwaukee School of Engineering. She wanted to make the
Commission aware of this because it was a human relat1kins incident. The scholarship organization is siven through
ETHS.
Ms. Thomas a~� reminded the Co -Chairs that when the meeting is called to order and if there is a quorum, they
should identify absent commissioner and if there was rationale for their absence. Co -Chair Raisner stated for the
record, that exz-zscd Commissioners were Sullivan, Stock. -ion and Pham.
As a task remLndcr, Co -Chair Rodger ►►ill make the chzngcs to the report and send them to the everyone and if she
does not hear team anyone within twenty-four hours it will be sent to Ms. Russell with a short transmittal notice.
Staff will be responsible for the meeting notice and the coffee set-up. Also Commissioner should come with concrete
ideas to discuss at the retreat.
Human Relations Commission Minutes
May 28, 2008
Page 6 of 6
There being no other business, Commissioner Katten tnoved to adjourn the meeting at 8:50 p.m. and seconded by
Commissioner Hilton. The meeting was unanimously adjourned.
Respectfully submitted by:
Dorothy Thrower, Executive Secretary Date:
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE, EVANSTON, IL. 60201
Wednesday, .tune 25, 2008
7:00 p.m. — Room 2402
APPROVED
COMMISSIONERS PRESENT: Co -Chair Rodger; Co -Chair Raisner; Commissioner Sulli%an; Commissioner Levin;
Commissioner L.e%in and Commissioner Stockton
COMMISSIONER(S) EXCUSED: Commissioner Gitelson and Commissioner Kattcn
COMMISSIONERS(S) ABSENT: Commissioner Hilton and Commissioner Pham
STAFF PRESENT: Evonda Thomas. Alisa Dean and Dorothy Thrower
I. DECLARATION OF QUORUM
Co -Chair Rodger called the meeting to order at 7.11 p.m. and declared a quorum was present.
11. INTRODUCTION OF GUESTS AND VISITORS
There %%vre no guest or visitors in attendance.
III. APPROVAL OF'IINUTES —MAY 28, 2008
Co -Chair Rodger called for approval of the minutes. Commissioner Stockton moved to approve the minutes
and seconded by Commissioner Levin. She requested that the minutes reflect that she made a brief
appearance at the Youth Summit that took place on May 3'd at Evanston Township High School (ETHS),
however, she had to leave shortly after it began due to a family matter that took place. She did donate a few
items for that event. There were no other corrections and the minutes were unanimously approved with the
noted correction.
IV. DISCUSSION ITEMS
A. Encounters with HRC issues (Individual quick reports from Commissioners and Staff)
Commissioner Sullivan stated that she recently returned from a trip in May from the Congo and urged the
Commissioners to watch a program the following night on Channel 7 at 9:00 p.m., on the Democratic
Republic of The Congo regarding the humanitarian crisis there. She stated that in a sense, the US and all
western nations are funding the crisis that is going on which is resulting in the death of a.4 million people.
Over six hundred thousand women have been raped and US citizens are paying for these crimes titrough the
purcf--se of cell phones, computers and other things that utilize a mineral called Coltan. Coltan is the
colloquial African name for columbite-tantalite, a metallic ore used to produce the elements niobium and
tantalum. \Mineral concentrates containing tantalum are usually referred to as'tantalite'. Ln appearance, Coltan
is a dull black mineral. Tantalum from Coltan is used in consumer electronics products such as cell phones,
DVD players, and computers. Export of Coltan has been blamed for fuelling war in the Congo.
Commissioner Sullivan provided additional information regarding this subject and responded to questions and
comments.
Corm-nissioner Levin informed the Commissioners of a meeting that took on Monday night, June 23'd at the
Public Library, which was hosted by a group called the "Commons", and they are trying to form an
HUMAN RELATIONS COMMISSION MINUTES
.tune 25, 2008
Page 2 of 6
organization to support seniors who want to stay in their homes. The organization ~trill have an executive
director and any senior can call that individual to assist them with their needs for different services.
Commissioner Sullivan also attend that meeting and stated that she thinks this concept is good because it
helps seniors keep costs down so that they maybe able to remain in their homes. The group negotiate special
rates on in -home care and discount rates for seniors on certain things if they are part of this organization; this
also includes long-term care at a specific rate. She believes some communities have worked out ways so that
low income people can join at a lower rate so they can receive the benefits.
Commissioner Stockton stated that at the retreat in June, the Commissioners talked brieflyabout its visibility,
its purposelmission and connecting with other groups within the community. Recently she became aware of
Leadership Evanston, a program that provides training for ten months. She submitted her application on June
24th, the interview process takes place in July with an orientation in September and the actual session begins
in September. She stated that the training will allow her to gain leadership experience and skills and feels it
would benefit the Commissioners and she will keep them up to date on her progress.
Co -Chair Rodgers stated that being on the Commission makes her walk through the community differently
and she pay attention to things and views the community as all her parish now; she feels a connection to many
people that she does not brow yet.
Co -Chair Raisner stated that she attended the Custer Street Fair over the week end and she saw husband wife
realtors and a broker team with a fair housing banner. She thought that in terms of the Commission having a
presence and visibility in the community, perhaps they should work on getting a booth at this event as well as
some of the other events that take place during the year. Ms. Dean suggested that the Commissioners think
about having a presence at the Farmer's Market which she manages every Saturday through November 1st.
Ms. Thomas stated that on Friday, May June 27a' is Mr. Molinary's last day of employment with the city. At
10:00 a.m. on that day, he will be presenting a workshop in Room 2403 for all of the organizations who are
involved in landlord and tenant issues, relative to landlord/tenant and mediation issues that he has had to
address during the past eight and a half years. There is an urgency- in this community with the foreclosure
rates being high and staff is being challenged with more with landlorditenant issues. Site stated that she is
uncertain whether Mr. Molinary's position will be refilled and since the budget kick off will begin July 15'h ,
management has to evaluate whether there are any other providers in the community that address fair housing
concerns or mediation services. ifs. Thomas provided information regarding some organizational changes that
have taken place in Health and Human Services; identified former positions that have been eliminated from
the budget and staff who have been hired and positions that will be filled. She stated that Ms. Dean will
replace her as the Commission's staff support of ective as of the July 23"' meeting.
Commissioner Stockton thanked .Nls. Thomas for her support to the Commissioners because she has provided
them with some insight and getting them on target in defining who they are, assisting with the preparation of
the annual report and helping them understand what they need and want to do.
Co -Chair Rodger asked Ms. Thomas if the Commission should decide to write a letter to encourage the re-
filling of Mr. Molinary's position, who should that correspondence be addressed? Ms. Thomas stated that it
should be directed to Ms. Russell, the Interim City Manager, who is responsible for presenting the budget to
the City Council who, decides whether a positions(s) should be filled. She stated that the Commission can
send a copy of that correspondence to her.
HUMAN RELATIONS COMMISSION MINUTES
June 25, 2008
Page 3 of ti
Commissioner Sullivan asked Ms. Thomas if there has been any discussion or consideration regarding the
Human Relations Division being eliminated from the budget? Ms. Thomas stated that with the re-
organization of the Health Department, Human Relations is no longer a division and is now a program within
Community Relations which is a new division. Commissioner Sullivan stated that if they decide to write a
letter, ma}fie it should support all of the services under Human Relations that might be at risk and substantiate
why those services are still needed. She stated that with the elimination of several health department positions
last year, the premises was that the hospitals or sonic other health agencies would pick up those services and
perhaps the same philosophy could be perceived about the youth services programs this year. She further
stated that it seams as though the city has moved away from direct human services and appears to be moving
in the direction of only providing administrative functions and this is of great concern to her. She stated that
the letter may need to address more than the loss of Mr. Molinary's position; it needs to articulate some
change in the feelings about the direction of the community in general, specifically as it relates to human
relations and, it is the mission of the Human Relations Commission to insure that this connection remains.
Commissioner Sullivan agreed that the letter should not only be addressed to the administrators but it should
also go to the City Council and it may need to be accompanied by testimonies from some or all of the
Commissioners. She stated that she believes a letter should be prepared prior to budget process beginning
July 15`h.
Commissioner Sullivan stated the letter could be put in the Evanston Roundrahle and 711e Review, indicating
why it is being formulated and citizen input is welcomed. People will be invited to attend the meeting on July
23" to pro►-ide input to the letter if they choose to do so.
As a result of the discussion that took place, the Commissioners decided a motion would be appropriate.
Commissioner Sullivan moved that the Commission compose a letter to address concern about the
direction that the Citv seems to he taking a►vav from primary focus on serving the human needs of the
community and placing in a higher priority. the budget. The feeling is that the people establishing the
budget for this coming ►•ear. should have a serious discussion about the nhilosoph►• of the city and the
q&et ►gill cunnort the nhilosonhy of the city. Commissioner Sullivan stated that Elie letter would also
Indicate what service positions they feel would contribute to the continuation of human services for the
cit►• and sunnort the idea of those services being kept in place so that the cir• does not completely lose its
capacity to sera the human needs of the city. The motion was seconded by Co -Chair Raisner and
unanimously approved.
Commissioner Sullivan stated that she will draft and c-mail the letter and seek feed back from the
Commissionrs and any they have preliminary information or ideas and she will incorporate them in the
letter.
Ms. Thomas asked how will the Commission assure that feedback from the public will be incorporated in the
letter? Commissioner Sullivan responded that the letter will not be sent until after June 15`i'. Co -Chair
Rodger stated that the letter; -ill be approved or modified at the July 23`d Human Relations meeting.
Ms. Thomas stated that since she is the staff support for the Human Services Committee on which five
Aldermen se-.ve, and if the Commissioners want to prepare a public notice to receive input, they might also
consider having a public notice for testimonials; and if so, she will get this matter placed on the HSC agenda.
The next HSC is scheduled for July 7`h and the next one is August &h. She stated that she works with
HUMAN RELATIONS COMMISSION MINUTES
,tune 25, 2008
Page 4 of 6
Alderman Jean -Baptiste in preparing that agenda and if the Commission wants this item to appear on the
August 4" meeting, she will make sure it happens. She also stated that the HSC is the body that Human
Relations Commission utilizes to address their concerns and if the letter is not prepared byJuly 15'', there will
be other times for them to present their issues.
After a brief discussion the follo«-ing action took place.
Commissioner Sullivan suggested that the minutes be amended to the motion to address the
Commission's concern about the henvv weight that is failing on the remaining emolovees and that the
city needs to take into consideration the human toll that this may take on employees unless there is
adequate support. -
Co -Chair Rodger stated that since the previous motion had already been approved and passed, it could not be
amended however, a new motion could be made that could include the aforementioned comments and some
additional comments.
Commissioner Sullivan moved that her arevious comments will be considered as part of this new
motion. including the above comments and will further state: That the letter will also inform the public
of the opportunity for anyone at the next Human Relations Commission meeting, to speak to the
philosophy and direction of the city in relation to human care and that the letter that is being written
would incorporate a third element which is: that the Commission is concerned about the toll that the
loss of current positions is taking on current staff and that it wants to sunnort adequate support for
staff so that they make a transition. The motion was seconded and unanimously approved.
There was no further discussion regarding this matter.
B. Presentation and Discussion of Report from Planning Retreat
Co -Chair Rodger referred to the document that was developed by Co -Chair Raisner after the Commission's
Planning Retreat that took place on Wednesday, June 11 Lh. The document identified items for consideration
by the Commissioners present and directionsfareas they believed this body begin to focus on to enhance its
visibility and performance within the community. She stated that all of the areas identified could not be
addressed in one meeting and %Mould therefore be addressed individually at the next meetings and that the
Commission should have a short and long-term plan by the end of the September meeting.
Co -Chair Raisner provided an over ylcw regarding how the Commissioners at the retreat arrived at the three
areas identified in the document_ She stated that they were looking at everything that they were aware of
regarding the Commission's actiVities in the past. The main thing that emerged from the discussion ( relative
to the planning in past years and how it was decided in certain areas). was agreement that the Commissioners
should re -commit themselves to its tasks each year and, «•hat is discussed at meetings will be carried out,
whether they are initiated by the Commissioners or guests bringing their agendas to the meetings. The
discussion included the issue of race relations; individual and organized violence and how can this body
present a face of support against violence and for more harmonious relations between all of Evanston's
citizens. She talked about the future direction they would like the Commission to move towards and areas
they would like to focus on.
Commissioner Stockton stated that the retreat time was very worthwhile to her since she is new to the
HUMAN RELATIONS COMMISSION MINUTES
June 25, 2008
Page 5 of 6
Commission and each time there is a meeting, it is a learning experience for her. She stated that she left the
retreat feeling very energized and optimistic regarding the Commission's plan to accomplish their goals and
commitments in the future. She stated that the meeting addressed not just one specific population in Evanston
but the community as a whole because this is who the Commission was created to serve. She reiterated that
hopefully by September, some type of plan will be in place to celebrate the Commission's successes in order
to establish who it is and gain some c7sibility and have a strong voice in the Community. Commissioner
Stockton stated that the primary focus at the meeting was for the Commission to: define specifically the
Commission's goal and what it means to serve as a member, have a plan to work towards and take an active
role in the community.
Co -Chair Rodger took a few minutes to identify the three areas that were identified as the primary concern that
the Commission wants to focus its attention on and strengthen while working towards its accomplishments.
She stated that one of the three items could be explored at this meeting and discussion of theothertwo could
take place at the July meeting. She suggested that since Commissioner Sullivan opened up the area of the
Commission being the stewards of the human side of Evanston i.e., the budget, perhaps item C (Strengthen
Evanstonians' Capacities to Grow As A Civil. Respectful, Inclusive Cin) could be explored at this meeting
and opened up the floor for comments.
Before the discussion began relative to item C, Commissioner Sullivan referred to item B (Strengthen the
HRC s Capachy to Provide the Legally Atandaled Ste►vardship of Fair Housing Matters In Evanston), stating
that based on the current foreclosure issues which the Commission's mandate does not necessarily cover, and
asked if there is something this body can do to address the matter, i.e., putting on a forum or workshop, to give
individuals who are experiencing this dilemma, an opportunity to speak? She wanted to know if the city is
receiving such complaints, what capacity does it or the Commission have to address these issues? Ms.
Thomas responded that management is brainstorming now because they know that one department or one
person cannot absorb the impact therefore, Property Standards is working with Health and Human Services
to see (with the available limited resources), how can this government cam address this issue for its
constituents. She stated that the Civil Enforcement Team meets every Friday and this is one of the concerns
they are addressing. There are other agencies, i.e., ECDC, Housing Options, ctc., who are conducting
predatory lending, toreclosure workshops and she encouraged the Commissioners to know that they cannot
address this matter by themselves but rather work with these other groups. lots. Thomas assured the
Commissioner that %with the absence of Mr. Molinary, the current level of services in addressing housing
matters will remain the same.
Ms. Dean explained that for individuals who come to Human Services seeking assistance if they are going
through foreclosure or being displaced from their homes, her program provides them with the resources to
relocate to another dwelling. She stated that this can also be a difficult situation for some people who are
faced with the issue of time and her thinking is "wouldn't it be great if the banks would give these
individuals a little more time instead of locking them out of their homes?"
The discussion continued relative to item B, addressing the issues regarding fair housing. An in-depth
discussion took place that revolved around the Commission's responsibility to conduct hearings and making a
suggestion to management whether the Commission should have the authority to appoint a hearing officer. It
was determined that the Commissioners need fair housing training and that this should take place every
time a new Commissioner is appointed. It was requested that Ms. Thomas pursue the possibility of having
someone conduct a fair housing training session for the Commissioners so that they will have a clear
understanding of the fair housing rules and regulations and the process that takes place if they are required to
HUMAN RELATIONS CONINIISSION 11IINUTES
June 25, 2008
Page 6 of 6
hear a fair housing complaint. The training %%ill take place at the September meeting if possible.
Co -Chair Raisner provided a re -cap of the discussions regarding Item B were: (1) The Commission developed
some strategies for becoming knowledgeable and capable; a training session will take place at the September
meeting which will be put together by Ms. Thomas. The strategy will include establishing rules and any
procedures that happen before appearing and understanding the differences between the Commission's and
staff roles and, (3) When the Commission is able to respond, they will address any complaints regarding fair
housing.
As a means of clarification regarding the areas 2 and 3 discussed under Item B the following motion «-as
made:
Commission Levin moved that the Commission adouted for focus. the three areas under Item B and
added a deep concern for a role it could vlov in the relation to the housing foreclosure crisis in
Evanston. The motion was seconded by Commissioner Stockton and unanimousiv approved.
V. NEW BUSINESS
There was no new business
VI. OTHER
There was no other information.
VII. ADJOURNMENT
There being no further business, Co -Chair Rodger adjourn the meeting at 9:10 p.m. The motion was seconded by
Commissioner Sullivan and unanimously approved.
Respectfully submitted by.
Date:
Dorothy Thrower, Executive Secretary
2100 RIDGE AVENUE-EVANSTON, IL. 60201
Wednesday - July 23, 2009
7:00 p.m — Room 2402
APPROVF-D
CONIMiSSiONERS PRESENT: Co -Chair -Rodger; Co -Chair Raisner; Commissioner Levin; Commissioner
Hilton; Commissioner Stockton and Commissioner Pham
COMMISSIONERS EXCUSED: Commissioner Sullivan; Commissioner Gitelson and Commissioner Katten
STAFF PRESENT: Alisa Dean and Dorothy Thrower
GUEST(S) PRESENT-, Alderman Lionel Jean -Baptiste and Rolanda Russell, Interim City Manager
1. Call To Order — Declaration Of A Quorum
Co -Chair Rodger called the meeting to order at 7:05 p.m. and declared a quorum was present- She welcomed Alderman
Jean -Baptiste who attended the meeting to talk about home foreclosures in Evanston.
11. Introduction of Guests & Visitors
A. Alderman Lionel Jean -Baptiste, 'i° Jidrd -- Foreclosure Crisis
Alderman Jcan-Baptiste stated that the interim City Manager, Roland Russell, suggested that he bring the home
foreclosure issue to this body. IIe stated that the country is in the mist of a major crisis and the Housing Commission or
the staff people who are addressing housing needs are missing the mark. People are presenting ideas but they are not
consistent with the current crisis which indicates that for this year, closures have increased by one hundred and fifty per
cent; last year it was over one hundred and twenty-five percent. He stated that the Evanston Review reported that on the
west side of town there has been a significant increase in foreclosures and where mortgages are more expensive than any
other area of the city. Alderman Jean -Baptiste stated that Atamie Smith is the former Director of Fleetwood-Jourdain
Community Center and camel her master in the study of Evanston approximately three years ago. Isis. Smith made an
assessment that on the west side of Evanston and found that people had more equity in their property than other areas of
the city. The predatory lending crisis has dug deeply into the pockets of that community and some of the current stable
homeowners are elderly people. In light of the crisis, a number of individuals have been approaching the chief judge of
the circuit court. He also talked to this judge and told him that the legal system needs to be as proactive in this situation as
it is when someone files a petition to be appointed as guardian of the disabled. in instances such as this, the court will
appoint a Guardian ad Lethem to be the eyes and ears of the court to make visits and assess whether or not someone is
being defrauded and, to extend as much protection as possible to that individual. Ile stated that the reason lie asked the
judge to extend the system that far is because the minute a foreclosure complaint is filed against an individual, the sheriff
serves a 30 days notice for a person to file for appearance or answer the complaint. if this does not happen, the lenders
have a number of lawyers ready to close on a property, bringing with them a motion to default (a judgment to appoint a
possible receiver), to get a sales date. The system allows up to one, three or four months before a judicial sale can be
effectuated; this allows an individual to re -instate the loan. luny people who are victims of foreclosure (the defendants),
are not that savvy regarding court systems and when foreclosure is upon them. in many cases it is too late and their home
is lost. Alderman Jean -Baptiste stated that a number of people who are in foreclosure have equity in their homes which
can be lost if they do not snow what to do. Accounting errors can also be a cause for foreclosure because their payment
was not properly recorded. He stated that it is possible that loans can be re -negotiated if for example, there was an illness
that cost a significant ar;xitint of money. unemployment or other issues that caused a person to fall behind in their
mortgage payment. Shou!3 this occur. people nev-d someone who can buy some time for them and they need to know how
to maneuver. Unless people know these options they can be victimized.
Alderman Jean -Baptiste stated that he expressed his frustration to the city's housing staff person regarding the "go slow"
attitude that was manifested towards the housing: crisis and that an assessment was not made of the current situation. His
goal now is for the city to become pro -active in terms of educating the general community in knowing their rights and
ghat services are available to them. The housing staff person gave the Aldermen a three sheet document which some of
them had difficulty unde standing. Therefore, they felt the need for palm cards that simply outline the steps to take if
someone is facing possible foreclosure. This information could be mailed to residents with their water bills, request
churches post this informtion on their bulletin boards or place a notice in the Evanston Reniew or the Roundtable with
contact information for people who are facing foreclosure. He stated that the circuit court has made some modifications
now where there is a help desk and the last time he spoke with the chiefjudge, he was amenable to having someone visit
the various municipalities to address what the tours are doing and what are the safe guards regarding foreclosures. lie is
Human Relations Commission Minutes
July 23, 2008
Page 2 of 5
concerned about destabilizing communities and people not getting an opportunity to maintain their homes. If the leaders
are concerned about the fabric or balance of Evanston, i.e., diversity and other things, they have to look at some of the
fundamental ways it is being impacted.
Alderman Jean -Baptiste stated that some of the serti7ces that individuals who are facing foreclosure can contact are the
Legal Assistance Foundation, Housing Opportunity Development Corporation (HODC) and some of the housing agencies
that the city fund who conduct seminars on foreclosures. He is requesting that the city take a pro -active stance on this
issue by utilizing housing staff. He stated that he will be available to discuss this issue in the future and he does provide
pro bono work but he would not want to be the point person in this effort. Every year the city receives a grant from the
Community Development Block Grant (CDBG), and this money is distributed to some of the entities who say they
provide this kind of service, therefore, some of the people needs should be channeled to them.
Alderman Jean -Baptiste responded to several questions and comntcrtts from the Commissioners. Commissioner Hilton
who is an Evanston Realtor and has been for over thirty years, prodded input regarding her experiences with people who
are facing foreclosures.
Co -Chair Rodger asked Alderman Jean -Baptiste what would be the most useful way that that Commission could move
ahead in addressing this issue. Alderman Jean-Baptiste's first suggestion was that the Commission should go to the
circuit court at the Daley Center and try to get an appointment with the judge who is appointed to provide the help desk,
and is the lead person also assigned by the chief judge, to tun interference to the fullest extent possible. This would
familiarize the Commission with what takes place in the court system. Secondly, Sarah Flax who is the CDBG
Coordinator }stow the agencies that have received CDBG funding and say they provide the kind of service needed to help
individuals with this issue, lie stated that Dennis Marino who is the Interim Director of Community Development, is also
knowledgeable regarding this issue and would be able to give the Commission additional information as to who is
available to assist them in their effort. As a third alternative, Alderman Jean -Baptiste suggested that they could contact
Gavin Morgan who is the Assistant to the City Manager and could act as a trouble shooter to get them the information
they need from various entities.
In Summary, Alderman Jean -Baptiste stated that phase one of the Commission's effort should be getting its information
lined up and phase two is contacting the churches and interfacing with the local media to place re -occurring foreclosure
information. He stated that the information that he pm%hded and discussed is not intended to resolve peoples financial
problems but rather, provide them with options relative to foreclosures. Mite city has a First Time Home Buyers and
Down Payment Programs who may be able to work on some relief for people facing foreclosure but everyone has to go
through a qualification process.
Co -Chair Raisner stated that it would be useful to know whether the City Council has formulated any action plan around
this issue so that the Commission does not duplicate one another but form a partnership to address this issue. It seem as
though the largest piece of this effort is collecting educational information and getting it to the appropriate places.
Alderman Jean -Baptiste stated that what he is specifically talking about is connecting people who are in a foreclosure
situation with sources of relief, and, this does not necessarily mean that every case can helped. He stated that the
Commission would have to determine how they want to disseminate this information. Alderman Jean -Baptiste stated that
the Planning and Development Committee meets every other week on the same day as Council, however, it is agenda
driven. He again urged the Commission to contact Donna Spicuzxa who is the Housing Commission's staff person and
the City Manager's Assistant for help them in this effort.
At this time in the meeting, Alderman Jean -Baptiste had to leave the meeting and the Co -Commissioners thanked him for
his attendance and the information that he gave them.
Commissioner Milton stated she is a member of the Evanston Ministerial Alliance Group which has started a program to
begin addressing the issue of foreclosure. She stated that the group is open to working with other entities.
Nis. Russell introduced herself for the benefit of the Commissioner who did not know her. She stated that when Alderman
Jean -Baptiste began talking about the foreclosure issue at the Council meeting, she was sitting in the audience and
Human Relations Commission Minutes
July 23, 2008
Page 3 of 5
immediately thought about the Human Relations Commission. She stated that when one thinks of some of the trends that
Evanston experiences such as the homeless, foreclosures, etc., she thought about this body hosting informational meetings
and sessions or workshops; not as a problem solver, but as a convener and gatherer of information. She thought this was a
great opportunity for Commission to start working on.
The Commissioner thanked her for asking Alderman Jean -Baptiste to attend the meeting to share his concerns regarding
the issue of foreclosures and her presence.
III. Discussion Items
A. Brief Check -ins Re Herman Relations Concerns and Contacts
A couple of Commissioners took a few minutes to share some of their personal experiences that have taken place since the
last meeting that were human relations related. Co -Chair Rodger stated that she was planning on attending the briefing
regarding the CDBG on Thursday morning, July 24t' to see if money is available to this body regarding things that they
care about.
B. Report from "Hones of Black Folk" Conference fit NU— Conmtiss•ionner Hilton
Commissioner Hilton reported there were approximately one hundred people at the conference who were seeking
information regarding foreclosure but there was no solution. People from different agencies attended the event and asked
many questions but there were no answers. She stated that the foreclosure issue is much larger than what is imagined.
There were three state Representatives'Congressmen in attendance who indicated they were taking what was discussed
back to Washington, DC for further discussion. She stated that it is hard for some people who have lost their jobs to help
a family member(s) who arc experiencing foreclosure. Foreclosure arc not only a crisis in Evanston and across Illinois,
but all over the country. Commissioner Hilton stated that she thinks the Commission should establish some type of
organization or group that will be advocates for them. She also suggested that the Commission work with members of the
legislature to present something to Washington regarding this matter.
C. ContnnUNITYPicnic
Ms. Dean reported that the CommUNIIY Picnic %%iIl take place on Sunday — August 24`h from Noon until 5,00 p.m., on
the Civic Center grounds. She and GIs. Thrower have been working/meeting with people from the Police Department
towards this effort and she has started to receive some con tributions/donations. Ms. Dean has asked the
Directors/Managers of the city to participate in the event and invited the Commissioners to participate/voluntecr their
services in various areas where help "ill be needed. She stated that if they know someone who would like to volunteer
their musical skills they can contact her and she well place them on the entertainment schedule.
A. September Commissioner Training for Fair Noosing ,clatters
Commissioner Rodger stated that this is a carryover item from June's meeting and that Ms. Thomas is coordinating this
effort, which offers knowledge of the fair housing laws in Evanston and the training that would be required for the
Commissioners to hear fair housing cases.
IV. Approval of Minutes —.tune 25. 2008 Minutes
Co -Chair Rodger called for approval of the minutes. Commissioner Stockton moved to approve the minutes which was
seconded by Commissioner Hilton. There «-ere no corrections to the minutes and they were unanimously approved as
submitted.
V. Old Business
A. Letter from Commission Re. StajT Positions in City, Budget — Commissioner Sullivan
Since Commissioner Sullivan was not at the meeting to present the letter that she prepared reggarding staff/budget
concerns, the item could not be discussed.
B. Continuing Consideration of Planning Retreat Recommendations. "Focus and Strengthen the (fork of
The Human Relations Commission " — Commissioner Stockton
This agenda item (A), was one of three that the Commission developed at the June Planning retreat that had not been fully
discussed since that time. Commissioner Stockton was present at the retreat and agreed to lead the discussion by
Human Relations Commission Minutes
July 23, 2008
Page 4 of 5
addressing each of the sub categories. Follo%%ing are the items and a summation of her comments: (1) Mission and
context for our work; (2) Identify and build appropriate relationships/partnerships; (3) Increase the visibility of the HR
Commission; and (4) Increase the vitality of our commitment to this important work.
Sumunar), of Commissioner Stockton's: Staff can assist the Commission by utilizing their skills and abilities in their
efforts to address human relations issues; Update the Commission's By -Laws this year that will reflect and guide the
current direction of this body; All populations will be included in the focus of the Commission's future goals; Alderman
Jean -Baptiste attendance at this meeting to address the foreclosure issue and Co -Chair Rodger's meetings with the Chair
of the Housing Commission and the Interim City Manager. indicates that the Commission is moving towards building
relationships with other groups�agencies; Commissioner Hilton is also utilizing her position as a Commissioner and
Realtor in Evanston to stay connected to the community; Continue to use various avenues to increase the visibility of the
Commission's presence; and continue to be mindful of the Commission's commitment to the important issues that need
to be addressed in the community; Each Commissioner should identify a group of other commission to attend their
meetings to become of aware of what role and function they play though out the community and to form partnerships.
Lastly, each Commissioner should be Willing to serve his/her entire term and re -commit to the work of the Commission's
goalslobjcctive to help the people of Evanston and to each other.
A brief discussion followed relative to Commissioner's Stockton comments that received support and basically reiterated
many of her comments.
Co -Chair Rodger stated that the Commission's next step is to try and update the By -Laws by November of this year. In
addition to the fair housing training that is suppose to take place in September, the Commission will discuss Item C.
Strengthen E varrstonia»_s' capacities to grow as a civil, rcW,.crful inclusive city. another one of the three items developed
for consideration during the June retreat.
Co -Chair Rodger suggested that someone make a motion to include all of the items addressed under "A" as pan of the
plan for the year so that they can be scheduled and implemented.
Commission Stockton moved that all ofthe items listed under Item "A': be adonted in order for the CominbrTion to
move forward for nlannine. The motion was seconded and unanimouslr approved.
Co -Chair Rodger moved that at the September meeting, each Commissioner should be prepared to commit to being a
listening liaison with some other eroun in the rin• that has somethine to do with the Commission's mission and know
which one it Is. Commissioner Stockton seconded the motion which was unanimously approved
U. New Business
A. Request for 2009 Rending for Corrmrissioner Training - Commissioner Rodger
Co -Chair Rodger stated that when she talked to the Interim City Manager. Rolanda Russell, she asked if there was any
money available for the Commission to get itself trained, to attend a conference and learn new things to establish
networks with other human relations rights commissions v ithin the state. %Is Russell told her there is no money available
but this is the time, in terms of the budget, that the Commission could request funding. After a brief discussion regarding
the amount of monies that should be requested the following motion was made;
Co -Chair moved that the Commission respectfully reauest a sum of rive -thousand dollars in the FY 2009 cirr budget,,
for Commissioner training and ewrended narticination in mission related events. The motion was seconded br
Commissioner Hilton and unanimously annro+-ed.
B. Mediation Services Capacin, - Commissioner Levin
Commissioner Levin stated that she reacted to this item because based on the information regarding budget cut backs and
that Nlr. Molinary's position as Human Relations Specialist, might not be tilled. She stated that perhaps this could be an
area where the Commissioners might be able to supplement the work of staff and might address Item "C" of the June
retreat plan. Her though was that the Commission could try to develop some kind of mediation service where the
Commission could be available to mediate landlord/tenant or other kinds of disputes or even foreclosure issues. She
Human Relations Commission Minutes
July 23, 2008
Page 5 of 5
stated that this could also be an area where problems of race relations could be discussed at a forum. This seems to be an
area where the Commission could playa vital role and gain visibility in the community. Availability of days and hours to
provide this service could be determined for those Commissioners who would be willing to volunteer their time. Ms. Dean
stated that in her position as a city staff, she receives several calls weekly from residents regarding landlord1tenant issues
who would like to have someone hear their disputes and agreed that there is a tremendous need for this type of
intervention.
Co -Chair Raisncr suggested that Commission establish sub -committees and one of them should be "Mediation
Initiatives", and she would be willing to be a member. Sire suggested that Commissioner Sullivan be contacted to
information her of this suggestion since she is a trained mediator and perhaps the three trained mediators could work on
this effort before the September meeting. She also suggested that a report regarding mediation should be generated and
available at the September meeting for discussion. It was determined that the members of this sub -committee are: Co -
Chair Raisner and Commissioners Levin and Sullivan.
C. Foreclosure Formers?
Co -Chair Raisncr suggested that the Commission establish a subcommittee for "Foreclosures". This subcommittee will
return to the September meeting with a plan, identih, partners and a direction. Commissioner Levin stated that since time
is such an important factor for people who are Lacing foreclosures, the Commission should follow the suggestions
presented earlier in the meeting by Alderman Lionel Jean -Baptiste, i.e., creating palm cards, contacting the circuit court
judge's help desk and Donna Spicuzza, who is staff person to the Housing Committee, to put something in motion. Ms.
Dean was requested to talk to Donna Spicuzza to see if she could develop a notice that could be placed on the city's web
regarding foreclosures with contact information. Ms. Dean stated that when she worked in Chicago, at her request,
law students volunteered their services to help individuals fill out paperwork for their specific need. By providing
this scmice, the students enjoyed the work and gained experience. She suggested that the Commission consider
contacting Northwestern University's law department to see if they would be willing allow some law students to provide
pro bono service to the residents who arc experiencing forcclosures.
Co -Chair Rodger suggested that the Commission collaborate with the Housing Commission, city staff, the Ministerial
Alliance and other agencies, and sponsor a community -wide foreclosure forum in August. Information will be available
to help people and allow them to tell their stories: perhaps this could take place at the Library, at the Levy Center or a
neural place. She requested that Commissioner Hilton work with her towards this effort. Co -Chair Raisncr suggested that
Commissioner Ghelson be contacted to see if he would be welling to serve on this sub -committee since he is a former
member of the Housing Committee.
It was determined that the Commission will not meet in August since the picnic will take place on the 20 and
Commissioners will be participating.
D. New Business
There was no new business.
J Y. Other
None
There being no other business, Co -Chair Rodger moved to adjourn the meeting at 9.10 p.m. The motion vvas
seconded by Commissioner Hilton. The meeting was unanimously adjourned.
Respectfully submitted by:
Dorothy Thrower, Executive Secretary Date:
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE-EVANSTON, IL. 60201
Wednesday - September 24, 2008
7:00 p.m. — Room 2402
APPROVF.D
CONINIISSIONERS PRESET T: Co -Chair -Rodger, Co -Chair Raisner, Commissioner Lein; Commissioner
Hilton; Commissioner Sullivan; Commissioner Katten
COM11ISSIONERS EXCUSED: Commissioner Gitelson; Commissioner Stockton and Commissioner Pham
STAFF PRESENT: Dorothy Thrower and Cam Herth
I. Call To Order — Declaration Of A Quorum
Co -Chair Rodger called the meeting to order at 7:05 p.m. and declared a quorum was present,
II. Introduction of Guests & Visitors
There were no guests or visitors
111. Approval of Minutes — July 23, 2008 11,sinutes
Co -Chair Rodger called for approval of the minutes. Co -Chair Raisner moved to approved the minutes. The
motion ,%as seconded by Commissioner Levin and the minutes were unanimously approved as submitted.
IV. Discussion Items
A. Staff Reports - SYEP, CommUNITY Picnic and current structurelstaffing of office)
Co -Chair Rodger stated that the structure/staffing of the Community Relations Division is a question that has arisen
among the Commissioners, i.e., who are the players and their responsibilities.
Mr. Herth stated that in addition to prodding staff support at the picnic, he took some photos and e-mailed them to
staff and the Commissioners with highlights of some activities that took place, provided by Evonda Thomas
(Director of Health and Human Sen-ices). Some of the city administrators who participated in this event were:
Rolanda Russell, Interim City Manager, Police Chief Eddington; David Rose; and Officer Whitchead. For the third
year, several members of the Kiwanis Club of Evanston volunteered their services by cooking the hamburgers
(donated by the Lighthouse Rotary Club of Evanston), sausages (donated by Leon's Sausage Company of Chicago),
and by providing other food items. Several Evanston restaurants prepared and donated a variety of food items from
their restaurants. The Jessie White Tumblers performed. There were games to be played, a variety of entertainment
was available, entertainers performed. and a number of other activities took place. Some of the city1community
service agencies in attendance were the Evanston Police and Fire Departments, some participants and supervisors
of the Summer Youth Employment Program, the Salvation Army and School District 65. Ms. Thrower stated that
based on the food count, according to the KiNvanis, approximately two thousand people attended the picnic
including Commissioner Gitelson.
Co -Chair Raisner stated that during the short time that she has been on the Commission, the picnic has generated
some concerns regarding whether it should continue to t_kc place. who should do it and whether staff has the time
to commit to it. She suggested that early in the next fiscal year the Commission should determine whether it should
take place again and if so, who, how, what can be added and how can this body be move involved. Since this is
part of their slate of obligations, she would like staff to provide some recommendations for the future. Co -Chair
Rodger requested that staff provide a background report for the November agenda meeting regarding the
CommLTN'RY Picnic which would include the workload implications, an understanding of the mission and its
purpose. The Commissioners can then make a recommendation whether this event is worth the cost, i.e., staffs
time and energy.
B. Summer Youth Employment Program (SYEP)
Mr. Herth stated that the SYEP was very successful this season and following are some highlights:
• The SYEP Job Fair (Saturday — April 19`') attracted 333 6 registrants;
Human Relations Commission Minutes
September 24, 2008
Page 2 of 4
• Prior to the Job Fair, staff conducted the inter%ie%&irng process/pre-roistering at Evanston Township High
School (E114S); conducted 9 work shops with approximately 80-100 youth participating in interviews and
approximately 50 youth pre -registered;
• Relationship with ETHS administrators allowed staff to market the job fair and educate youth/educators
regarding the process;
• Ninety percent of the youth at the job fair were from ETHS and the other percentage from District 65;
• The first Youth Expo was introduced at this yc--x's job fair, ten youth services were available to provide
youth with information regarding job opportunities, including his. AIisa Dean who oversees the Farmer's
Market;
• Quality supervisors were hired, including Michael Redmond (SYEP) Coordinator, who is a seasoned
employee and has worked for the program for lb yvam
• Bulk pick-up was not part of the program activities this year (i.e.. furniture, ctc.), which increased shrubbery
tonnage increase from 35 tons last summer to 55 tons this year;
• Forty-five youth were hired as part of the Community Service Team: 165 total youth were hired in the
program ,. hick was an increase of approximately 9y o increase from Iast year (150);
• The public sector (City of Evanston) hired 118 youth (an increase by 130,0);
• The private sector hired 54 youth compared to 36 the previous year (an increase by 33%). The participants
were: Century 12 Theatres, McGaw YMCA, The Salvation Army, Evanston Northshore Hospital , The Actors
Gyttnnasium, Northwestern University, The Bahai National Center and Carepoint; and
• The Teens &: Technology Progmm(T&T), was added as new component with the SYEP; Mr. Herth
explained how it operates.
The Commissioners and Mr. Herth briefly discu_srcd the idea of recognizing and presenting some type of
award to each of the private businesses who participated in the SYEP. It was determined that Co -Chair
Rodger and Mr. Herth will begin working on drafting a resolution of appreciation to all of the businesses who
participated in the SYEP and will be available at tfx October meeting for review. Mr. Hcrth also stated that if
the Commissioners want to volunteer main to solicit the list of private employers they did last year to
participate in the 2009 SYEP, now is the time to begin and perhaps they will be able to recruit additional
employers.
Co -Chair Roger requested that Mr. Ilerth explain or demonstrate on the blackboard, the current staff of the
office. \ir. Herth provided a diagram of all :he programs and staff assigned to each area within the
Department of Health and Human Services. including a brief description of each program's responsibilities.
Co -Chair Raisner asked who is going to be the staff liaison that meets with the Commission. fir. Herth stated
that Nis. Thomas turned that responsibility over to ?his. Dean. Co -Chair Raisner asked the Commissioners if
there were specific reports they would like to =eivc in the following months ahead? Commissioner Lein
stated that she would like staff to provide reminder, s relative to the SYEP, about efforts they could be involved
with to increase the number of private employers_ Co -Chair Rodger stated that staff could look long term and
remind the Commissioners when their roles r igh: be appropriate or helpful. Co -Chair Raisner stated that she
would like the Commissioners to have a similar L p_ of report in writing from Ms. Dean that Mr. Hearth gave
regarding the SYEP. She would like to know tf r number of phone calls received and the numbers and kinds
of requests that staff receives every month from :he public. She state that this information would be most
beneficial in order for his. Dean to receive the Delp that she needs and for the Commission to be able to
advocate for her. The information provided would relate to housing and community related issues that arc
within the Commission's charge. She also stared that if the request would place a burden upon staff to
assemble, then perhaps the Commissioners coul3 visit the office once a month and compile the information
from the daily intake logs.
B. Sub -Committee Reports
(1) Foreclosure
Co -Chair Rodger stated that everything the Famlosure Sub -committee had planned to do regarding this issue is
already being done. Housing foreclosure workshops are being conducted and the Planning and Development
Human Relations Commission Minutes
September 24, 2008
Page 3 of 4
Committee announced a foreclosure task force that has been created. At the July meeting that Alderman Jean -
Baptiste attended, the Commission indicated their willingness to be supportive in this effort and now believe that is
an agenda they can forego. Susan Monroe who is the chair of the flowing Commission stated they are working on
this issue. Co -Chair Rodger stated that she wants the Human Relations Commission to be very careful about turf
issues. She stated there is a foreclosure workshop at the Library on Saturday, September 27" and his. Thrower gave
the Commissioner copies of some other housing training that is coming up.
(2) Mediation Initiatives
Co -Chair Raisner gave the Commissioners a copy of the final application that was prepared and submitted for
CDBG funding that she and Ms. Dean worked prepared. During the time that she spent with Ms. Dean, they
discussed a way to join her need with the Commission's goal setting around mediation and re-establishing those
serices in the community. She stated the Commission's mandate insures that dispute resolution services are
available in the community and prior to Mr. Molinary's retirement from the city in June, he provided those services.
Co -Chair Raisner stated that the CDBG grant is requesting a staff position within Community Relations who
would, in addition to some other duties, coordinate and assist activities that the Commission might have in building
the mediation services. She stated that she and some of the other Commissioners who are trained mediators may be
willing to try a few mediation cases in advance of when the funding would actually begin in March 2009.
I'resentations to the funding committee will take place on Tuesday, October 28" and Ms. Dean has requested that
she male the presentation for the Commission. She again stated the importance of having monthly reports which
supports the actual activities and numbers of clients as indicated in the CDBG grant. Notification of grant awards
will be known on November 12'".
C. Ratification of Action Taken in Submitting CDBG Grant Application
Based an the precious discussion that took place regarding the application for CDBG funds, the following motion
was made: Commissioner Sullivan moved to ratite, the decision to submit the application since the deadline}
happened hefnre the Commission was able to nteet. 7be rantion isws seconded hr Commissinner Leti7n and
unanimoush, approved.
Co -Chair Rodger asked if anyone on the mediation task force had information they wanted to share. Commissioner
Levin stated that she is going to contact the Interfaith Housing Center for input since they have a mediation
program regarding that service. Co -Chair Raisner stated that Co -Chair Rodger and the mediation initiative group
met a week and a half ago and talked about follow-up and researching what other activities are happening in and
around the community. She stated that Ms. Dean and Ms. Thrower i-.ave been in contact with the Chicago human
Relations Commission to see what arc their mediation services and structure; Commissioner Sullivan received
mediation training several years ago through the Neighborhood Jus: ice Center, and, she is going to contact the
Center for Conflict Resolution in Chicago. Commissioner Sullivan stated that the task force met and discussed a
number of regulations and a variety of things that have to be worked out before the program is initiated. Co -Chair
Rodger requested that the mediation task force have some preliminary guidelines regarding qualifications and
program structure for the November mecting. Co -Chair Raisner str:ed the task force will have a report prepared
that will reflect they arc working towards this ciiort. Commissioner Kaitcn stated that she will contact the
Department of EEOC and request their guidelines.
Co -Chair Raisner stated that she would like all of the Commissioners who arc able, to attend the CDBG
presentation on October 28`" at 5:00 p.m. in Room 3900 at the Civic Center. She also reminded staff to have data
available at the October 22`u meeting that can be presented at the CDBG meeting.
V. Old Business
A. Look Ahead from Staff (What's ahead in terms of staff work, events, issues, ctc.)
Mr. Herth stated that Ms. Dean is requesting additional information regarding the SYEP and there is a request to
look at making it a year round program. She has also requested that he wort: with Zollie Webb in developing some
Human Relations Commission Minutes
September 24, 2408
Page 4 of 4
type of young men youth discussionldialogue group because there seems to be a void for young men vs. youth
women. Mr. Herth stated that based on this meeting, he will be putting together a calendar of events and objectives
that will define how the Commission can assist staff. He stated that in addition to the aforementioned projects he
%,.till continue to recruit for the SYEP and how it can improved.
Ms. Thrower stated that her job responsibilities are varied but her primary responsibility is addressing
landlord/tenant issues and other progmm assignments from tits. Dean. Currently she is still assisting the City
Manager's Office with the preparation of the Aldermanic Requests and the Hills Lists for the Aldermen on Council
Mondays. Ms. Thrower stated the Commissioners are always welcomed to visit staff at their offices whenever their
schedules allow them to do so spend an hour or so observing the intake process and the types of services that are
available for the residents.
Co -Chair Rodger stated that one of the things that the Commissioners said they would do this month was that each
would make a commitment to be a listening liaison to some other community group that works with some aspect of
the Commission's sphere responsibility, that will be conducted with civility and a respective behavior, regardless
of race, creed, national origin, etc.
Commissioner Lc%in stated that her plan with regard to mediation, is to contact the Interfaith Housing Center and to
find out more about their forums.
It %vas agreed that as refresher objectives, there was agreement that the Commissioners would work to increase their
visibility and commit to going to Aldernutrt Holmes' monthly meetings.
Co -Chair Rodger stated that Item C of the Planning Agenda Retreat will be discussed at the October 22'4 meeting.
VI. New Business
There was no new business
V11. Other
VILI. ADJOURNMENT
There being no other business, Co -Chair Rodger moved to adjourn the meeting at 8:50 p.m. The motion was
seconded by Commissioner Hilton and the meeting was unanimously adjourned.
Respectfully submitted by:
Dorothy Thrower, Executive Secretary Date:
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE-EVANSTON, IL. 60201
Wednesday — October 22, 2009
7:00 p.m. — Room 2402
APPROVED
CO�INIISSIONERS PRESENT: Co -Chair -Rodger, Co -Chair Raisner, Commissioner Levin, Commissioner
Hilton, Commissioner Katten, Commissioners Stockton, and Commissioner
Pham
COl1li1SSIONERS EXCUSED: Commissioners Sullivan and Gitelson
STAFF PRESENT: Alisa Dean and Dorothy Thrower
1. Call To Order — Declaration Of A Quorum
Co -Chair Rodger called the meeting to order at 7:05 p.m., declared a quorum was present and announced the
Commissioners who were present and excused.
Ms. Thrower informed the Commissioners that Nls. Dean would be a few minutes late attending the meeting because she
had to attend a Lead Workshop at the Levy Center at 6:00 p.m. and at 6:30 p.m., make a brief appearance at a social
function that w-is related to the upcoming ending of the Farmers Market for this year.
11. Introduction of GuestsNisitors
There were no guests or visitors present.
111. Discussion Items
A. The Long look Ahead ... Stab' Calendar of Major Events
Ms. Thrower stated that the calendar was not prepared due to staffs workload..
B. Update from Mediation Task Force Re. Training, Guidelines, etc.
Co -Chair Raisner stated that she and Commissioner Kasten contacted an individual at the Center for Conflict Resolution
in Chicago who stated she would send them some material regarding the mediation process but which has not been
received. Commissioner Levin is going to check on some other possibilities. Co -Chair Raisner stated that the CDBG
presentations will take place on October 28`s and she will be providing a five minute presentation regarding the
Commission's submission for funds. She requested that Commissioners who arc able, attend this presentation.
C. Commissioners Community Liaison Commitments
Co -Chair Rodger requested that the Commissioners provide some information relative to any action they have taken.
Commissioner Milton stated that she is scheduled to meet with Alderman Delores Homes regarding the tax situation on
the west side of Evanston on Friday — October 240s. She invited Sharon Fckersol who is the tax assessor to talk with the
people in that area and inform they hove they can appeal those taxes.
Commissioner Levin stated that she contacted Interfaith housing Center (111C) and found out they do not conduct or
provide mediation services. She informed the gentleman that she tallied to that the Commission was discussing the
possibility of starting a mediation program and he thought it was a wonderful idea and stated that the IHC would like to
cork with the Commission once the program begins.
Co -Chair Raisner stated that while she and Co -Chair Rodger were waiting to meet with Ms. Dean on Tuesday — October
21 ' , they had an opportunity to talk with Sol Anderson who is the Coordinator for the city's Youth Initiative Program
(YIP). During their brief conversation, the Co-f'hairs invited him to the November meeting to provide the Commission
with an update regarding the Youth Initiative Program..
Commissioner Milton announced that RIC is conducting a seminar on Sunday — October 26h from 3 — 5 p.m. at
Hemenway United Methodist Church.
D. Training Session Re. Fair Housing Appeals ....41isa Dean
Co -Chair Rodger stated that one of the Commission's mandate is to act as a hearing forum in fair housing complaints for
Human Relations Commission Minutes
October 22, 2008
Page 2 of
individuals who elect to have th.m do so and in order to assume this responsibility, they should have the appropriate
training and have requested such from their support staff. Ms. Dean stated that when tits. Thomas (Director/Dept. of
Health & Human Services), w-as staff support for the Commission a few months ago, they informed her that they wanted
to receive fair housing training. Nis. Thomas contacted the legal department to determine if they could provide such
training. When Nis. Dean assumed the responsibility of support staff for the Commission. she started looking into other
community agencies who could provide this training. After some time, the Legal Department informed staff that they
have never provided this type of training to the Commission or any other entity in Evanston, howevcr, they will assist the
Commission towards this effort but would not provide the training. Ms. Dean stated that she contacted someone in Oaf:
Park, an individual who works with the tenants rights organization in Uptown and someone at IIIC regarding fair housing
training. The individual from I1:IC indicated he would look into providing fair housing training and the individuals from
Oak Park and Uptown stated there would be a fee for training. Mier looking at these options, she decided talk to the Co -
Chairs regarding the availability of CDBG monics, that could possibly provide funding for fair housing training. She
stated that if the monics are received, the Commissioners could receive the appropriate training they need because it will
take more than a few hours. She stated that as an option, the Commission can decide if they want to proceed with iIIC to
conduct some training.
An in-depth discussion took place regarding ways to provide continuous training for new Commissioners and reficsher
training after a period of months. It was finally determined that Commissioner Levin will attempt to get a set of rules
from the Chicago Human Relations Commission and a set of rules from the agency where she is employed. She indicated
that perhaps someone could also attempt to get rules from the State Department of Human Rights regarding fair housing.
If possible, the information should be brought to the November meeting. Co -Chair Roger stated that around the first part
of November, the Commission should know if it received any CDBG monics.
W. Approval of September 24, 200811inutes
Co -Chair Rodger tailed for a motion to approve the minutes. Commissioner Levin moved that the minutes be approved
which was seconded by Commissioner Kattcn. There were no corrections to the minutes and they were unanimously
approved as submitted. Co -Chair Raisincr extended a thank you to Ms. Thrower for the extensive information that she
continually includes in the minutes which serves as a good source of history and reference. As an example, Co -Chair
Rodger stated that the minutes reminded her that there was a suggestion by the Commission to send a letter to the Summer
Youth Employment Program (SYEP), private/public sector employees, thanking them for their participation in the
program. She stated that Mr. Herth who is the SVEP Manager, drafted a letter from the Commissioners which was
provided for their review- at this meeting. Co -Chair Raisner stated that she also e-mailed a reminder for Mr. llcrth to
prepare a certificate that would be included in each letter which he admow•ledged would be done.
V. Old Business
A. Consideration of Section C of The Report from The Planning Retreat: "Strengthen Evantonians'
Capacities to Grow As A Civil. Respectful and Inclusive City"
There was an in-depth discussion and following are comments as they related to each item.
(1) Develop strategies to de-velop civil. respectful relationships among Evar_ctonidns, with particular attention to
relationships henreen persons of all races. colors, creetis. national origins. sexes, ages, familial status, marital
status. religion, phisicalftnental disabilities, sL ual orientation and educational leveh cis specified in City! Resolution
'-5-4 in 1998. To consider adding "source of income " to the statue.
oCo-Chair Raisner stated that the discussion included the inclusion of source of income and immigration status
but she did not remember wheffier it was accepted by the Commissioners..
(2) As Commissioners, to become aware of race -based tensions in our tiny and of hate crimes, and to take
appropriate actions.
•Hate crimes should be reported; there should be a police liaison; provide educational programs.
*Place bannem'siens in areas of city where violence.'crime is most identifiable, calling for "peace", etc.
*Host forums or check with the Police to determine how much of the violence is race -based.
*The Evanston comrrr amity has to acknowledge that race is an issue and express concern to the Police that
Human Relations Commission Minutes
October 22, 2008
Page 3 of 4
crimes related to hate should be identified as such, regardless of the areas where such acts are committed.
•Residents should address their dissatisfactions with their Alderman or with the Commission and
particularly with Commissioner Hilton who is a member of the Police Advisory Committee.
*Bring BIacks and Whites together to address their concerns so as to bring about solutions and unity;
•In.ite someone from the Police Department to a meeting to address violence amongst youth.
At this point during the discussion, Co -Chair Rodger stated she and Co -Chair Raisner met with Sol Anderson
(preciously mentioned), on Tuesday - October 21" during their wait to meet with Ms Dean, and he talked to them
about a number of things the YIP is doing including Restorative Justice initiatives at the High School which is
working very well and they are now introducing it in the Middle Schools. She stated that maybe the Commission
should invite him to the November meeting so that he can tell them what the Y IP is doing with Evanston youth and
how this body can find ways to work with Mr. Anderson and others to help them get grant money or to provide
recognition for Restorative Justice so they can make a video for Evanston schools.
Co -Chair Rodger stated that if the Commission is a body who's mandate is to get things done, they have to know
enough to find the openings and know enough to find the strategies that %ill be helpful, such as working with Ms.
Dean to write the proposal for CDBG funding. She stated that Mr. Anderson is a staff person who would be helpful
to the Commission in figuring out how to support the development of a civil, respectful and inclusive city.
Nis. Dean asked why invite Mr. Anderson to the meeting and not Mr. Herth? She stated that although Mr. Anderson
is the Coordinator of the YIP, Mr. Herth has been working all summer with young people who have been sentenced
to community work through the court. These individuals arc allowed to perform their community work with the
Health Department and staff reports back to the court whether their responsibilities have been completed and, that
Nir. Herth has been subpoenaed a couple of times to appear in court for one or more of the individuals. She stated
that at the age of 17, a person can receive a Class X Felony issued against him(hcr. Approximately two weeks ago,
Cecilia Smith who is the Director of the Youth Job Center (YJC), called and informed her that she has information
regarding a grant to help young people ages 14 -17, to aide them in getting employment once they have been
sentenced to community service. Since Ms. Smith has decided to partner with the city towards this effort, Ms. Dean
introduced her to �1r. Herth to assist in writing the grant. If funding becomes available, the City1YJC can contact the
court system and ask that the individual be sent to them for do their community service, his Dean stated that she is
not aw-.-re whether Mr. Anderson's program provides this type of service.
Co -Chair Rodger stated that she believes both Nir. Anderson and Mr. Herth can be invited to the meeting and both of
them should think of ways that the Commission can add value to the work they are doing or make a difference.
*Conduct visits at the High SchootAtiddle Schools through the appropriate administrators and begin
meeting with the students to get informationlfcedback regarding issues that concern them. Sponsor programs
regarding hate,hate crimes, bigotry, prejudice, etc.
•There was agreement that placing the focus on youth helps the Commission limit their scope and if it can
make some in roads and experience some successes, they can capitalize on them and identify ways to expand.
(.I) .4s Commissioners. to become aware of steps taken h_v non -profits and cinv department that encourage respectful
and inclusi%v behaviors.
*To meet their goals, the Commission should link up with organ izati ons/cffbns that are already in place.
(4) Beli-ring that violence is often caused by un-resilient people being subjected to acts or circutn.stances of
tie disrespect and humiliation , a it -ill seek opportunities to contribute to the resilience of Evanstonians, and to their
skills in creative conflict resolution.
*Focus on putting a mediation process in place.
(3) We sill arplore the possible ramifications of adding attention to "human rights " as well as human relations in
our rcork.
•The Commission should think about presenting an award to an individual/agency who deserve recognition.
Human Relations Commission Minutes
October 22, 2008
Page 4 of 4
•A Commissioner should begin anending the Human Services Committee meetings every month.
Co -Chair stated hat Mr. Anderson will be invited to attend the November meeting and Mr. Berth be invited to attend
an early meeting in 2009; award presentations will be placed on the November agenda for discussion; and, goal
setting will begin in January 2009.
Ms. Thrower reminded the Co -Chairs that they should put together a Nominating Committee at this meeting so that a
slate can be presented at the November meeting and hold the election. The new officers will assume their positions
in January 2009.
Commissioners Levin and Hilton volunteered to be on the Nominating Committee.
VI. New Business
A. Date for Next meeting
The next Commission meeting will take place on November 19`s because of the Thanksgiving Holiday.
B. Commissioners Attendance at Meetings
Co -Chair Rodger stated that Ms. Thrower sent an a -mail to all the Commissioner regarding meeting attendance, asking
them to let Mayor Morton know right away if anyone believes they cannot faithfully attend the meetings for the duration
of their terms. If this is the case she is asking for a letter of resignation right away because there are other individuals who
would like to serve on the Commission.
Commissioner Levin requested that Mr. Herth once again provide the Commissioners with the list of private business
from last year so that it can be divided amongst them in early 2009 regarding their participating in the SYEP. They can
also discuss any suggestions they might have for contacting these or additional businesses.
With regard to whether the Commission feels the CommL NI TY Picnic should take place in 2009, CO -Chair Rodger asked
Ms. Dean what role did she see for the Commissioners in this event? tits. Dean spent a few minutes detailing the roles
that she and her current staff played in putting the picnic together this year and the amount of time involved this year. She
stated that money has been allocated for next year's budget and it can be discussed in early 2009.
Co -Chair Rodger announced that she will be submitting a Ictter of resignation to Mayor Morton effective January 1, 2009.
She is taking a sabbatical from all organizational responsibilities to do some writing next year.
A discussion regarding the Commissioners holiday gathering will take place at the November meeting.
There being no other business. Co -Chair Rodger called for a motion to adjourn. Commissioner Stockton moved to
adjourn the meeting at 8:55 p.m. which was seconded by Commissioner Katten. The meeting was unanimously
adjourned.
Respectfully submitted by:
Dorothy Thrower, Executive Secretary Date:
EVANSTON HUMAN RELATIONS COMMISSION MINUTES
2100 RIDGE AVENUE-EVANSTON, IL. 60201
Wednesday — November 19, 2008
7:00 p.m. — Room 2404
APPROVED
COMMISSIONERS PRESFi-T: Co -Chair -Rodger, Cc -Chair Raisncr, Commissioner Levin, Commissioner
Hilton, Commissioners Stockton, Commissioner Sullivan, Commissioner
Gitelson and Commissioner Pham
COMMISSIONERS) EXCUSED: Commissioner Katten
CO1*iMISSi0NER(S) ABSENT: Commissioner Stockton
STAFF PRESENT: Dorothy Thrower and Cam 1-Icrth
GIJESTS/VISiTORS: Sol Anderson, Coordinator -Youth Services Initiative and Arica Barton. EPD
Youth Services Bureau
1. Call To Order— Declaration Of A Quorum
Co -Chair Rodger called the meeting to order at 7:02 p.m., declared a quorum was present and announced the
Commissioners who were present and excused. She asked if there «•ere additional items that needed to be added to the
agenda. Co -Chair Raisncr requested that the agenda include a report from Ms. Thrower which will be placed under
"Other' and under "Old Business', an item B. should include: "An update and money for training"; an item C should
include: "The look ahead". She asked for the Commission's agreement to postpone the discussion regarding the
Coninju in, Picnic under "Discussion Items", until the January 2009 meeting, for the sake to time. The Commissioners
agreed to the changes.
11. Introduction of Guests and Visitors
A. City Manager's Office — Sol Anderson, Coordinator, Youth Initiative Program
Presentation: Restorative Justice Program in Evanston's Schools and,
Arica Barton -- EPD Youth Services Bureau
,fr. Anderson and Ms. Barton gave an hour's presentation regarding Restorative Justice (RJ), which is detailed in the
documents they gave to the Commissioners and staff. Due to the lengthiness of the information, the following
information is provided as a means of defining RJ and how it is used to resolve conflicts.
2\4r. Anderson stated that he became of RJ because Evanston To►vnship }High School has a Peer Jury Program which is
based on Restorative Justice and he attended that training a few months ago. lie has found RJ to be a very effective tool
when addressing different types of conflicts and it does a better job in getting to the heart of the matter instead of
punishing people. Ile stated that he works with Ms. Barton quite often to address youth issues but studies have shown that
RJ is more effective with adults than youth. Rather than punishing an offender, RJ treats an offense more than just as an
individual who did something; that affects the entire community. It is that individual and the community's responsibility
to make it whole ainin by finding ways to build the connection between what ..as done and how it impacts the
community. It is also necessary to continually have effective methods of addressing issues and making the community
accountable for insuring that the individual has the necessary support for effective accomplishment.
Nis. Barton stated that in order for one to understand how RJ works, a person has to be part of circle to see hot% effective
it can be and currently she has a group of individuals being trained for her program. She stated that RJ is a way of
working with the offending individual and the law enforcement. Her program likes to refer to RJ as people who have
done harm (rather then offenders), and victims who have been harmed. The link between the two is the community,
which is the only wav to restore justice by getting; people invested in their own neighborhoods, streets and blocks.
Restorative Justice hu- been around for a long and was not called such. it was created in many indigenous cultures such as
the Native Americans and in Africa. Their way of resolving conflicts or issues was to have the community members sit
down in a circle and talk about how they were affected by the perpetrator. After the discussions took place, the individual
was not sent to a prison or elsewhere but rather, settled on agreed upon reparations.
.Mr. Anderson stated that the circle is a very important part of RJ's philosophy because there is no front, back or corners. It
makes everyone equal, which is very important and, it is a part of defeating the crime and punishment motto. He stated
that in terms of RJ practices within the community now, the current RJ Committee is made up of Ms. Barton, other
Human Relations Commission Minutes
November 19, 2008
Page 2 of 4
representatives from different community service agencies in Evanston and himself. He stated that the general Justice
Department in Chicago also has a RJ Committee whose membership consists of individuals throughout the area.
Ms. Barton stated that also within the philosophy of RJ, is the Peer Jury Program, Community Accountability and her
program at the Police Department which is the Family Group Conferencing. This program is a form of %ictim/offender
mediation. There are many differences regarding how these groups work but the big difference with her program is the
community members. She provided a detailed step by step example of how the process works. She stated that since RJ is
a diversion program, the majority of their referrals come from the State Attorney or the Police.
Mr. Anderson stated that through RJ, a Peer Jury Program was started this year at Haven Middle School; staff is working
with District 65 in fitting this effort within their discipline codes and hopefully Nichols and Chute will consider bring the
program into their schools. He stated that a RJ Ordinance has been created so that the Community Accountability Board
will be part of the City Codes and will be presented to the Human Services Committee in January 2009. Co -Chair Rodger
asked if it would be helpful if the Human Relations Commission wrote a letter of support to the Human Services
Committee, that would help when it appears before that body. Mr. Anderson stated that he would appreciate a letter from
the Commission and that he will send a draft of the Ordinance to the Co -Chairs for them to review. There was unanimous
agreement from the Commissioners for a letter to be written.
There was some discussion regarding whether the Commission's Mediation Task Force would be a tool that could have
some role in resolving some RJ issues. Mr. Anderson stated that some of the mediation issues that the Commission
addresses is often time enough for some people who try to live their lives conflict free. lie knows that mediation is a
viable tool and addressing landlord/tenant or neighbor issues are different cases because they are not addressing issues
that involve youth, who are again, referred through the Stale Attorney or a Juvenile Officer. Co -Chair Raisner stated that
mediation offers the chance to reduce conflict, restore a relationship that maybe on -going and resolve the conflict in a way
where there is more understanding and can avoid costly and antagonistic future dealings.
Co -Chair Rodger stated that she thinks both tools. RJ and mediation, operational wise, respect the community and since
the Commission is in the human relations business, it behooves them to understand this because they may know a youth or
the parent of a youth who might want to take advantage of this service. Both methods arc ways to prevent or reduce
violence in this community, although they are slightly different and involve different clientele.
Mr. Anderson and his. Barton responded to questions'comments. The Co -Chair and Commissioner thanked the guests for
attending the meeting and providing very thorough information regarding RJ.
111. Discussion Items
A. Update from the Mediation Task Force
Co -Chair Raisner stated that she was the only Commissioner who attended the first Funding Allocations Meeting to
present the grant application for CDBG savant and the last meeting to determine if the Commission received funding. She
reported that the Commission was the only group who applied for CDBG funds and did not receive any. She took it upon
herself to interrupt the proceedings towards the end and point that out she though this was appalling and that the
community could live with one less paved alley in the community, if there was a tvay to create ci%ility and inclusiveness
among the citizens. She stated [Chat :alderman Rainey told her that the Legal Department had been contacted and she
(Alderman Rainey), was told by staff, that that a mediator could take care of mediation requests. Co -Chair Raisner stated
that in her follow up regarding these comments, she could not find anyone in the Legal Department who would confirm
that there was someone who was prepared to conduct mediation. Since the budget had already been submitted, monies
could not be included for the Commission's use. She stated that she was not satisfied with the decision and believes the
Commission has to go forth. She does not understand why CDBG is paving alleys or boarding up services in the city
where ever needed or why this is a priority and cuts are being made where minority kids gather. There are no new roofs
for a field house or an elevator for accessibility or new walkways: the funds cut were all west side oriented. She stated
that she and some of the other Commissioners are going to meet and also talk to the Interim City Manager because the
Commission did not have anyone to advocate for the funding on their behalf and to try and get some understanding as to
why they did not. Co -Chair Raisner stated there was no staff person from Health and iluman Services who advocated for
funding, relative to staff being over whelmed by the number of phone calls and office visits for sen-ice. The Director of
Human Relations Commission Siinutes
November 19, 2008
Page 3 of
the Department and the Community Relations Division Manager did not provide any supportive comments. She stated
that her impression was that the city treated the request for funding and the overload on staff in trying to meet citizens
complaints, the same way they treated all of the clinics in the Health Department when they were closed a couple of years
ago.
Ms. Thrower requested permission to comment regarding Co -Chair Raisner's previous comments, stating she was the
only Commissioner present at the CDBG (Funding Allocation) meetings. She stated that prior to the grant application
being submitted, the Co -Chain requested that all of the Commissioners attend the meetings if their schedules allowed
them to do so, however no one came to support Co -Chair Raisner and the request for funding. Ms. Thrower further stated
that since this is a collective body working for the same causes, perhaps if the Aldermen or members of the CDBG
Committee had seen u show of solidarim, from the Commissioners, the outcome might have been different. Commissioner
Gitelson stated that he supported his. Thrower's comments and that it was important for the Commissioners to identify
their constituency regarding this issue and have them present. He stated that he believes it was important for the Co-
Chairs/Commissioners to make contact with one or more Council members prior to the submission of the grant so that
they would at least be aware of it being submitted and had some background information for consideration. Attempts
could have been made in advance to contact certain individual to try and make a case as to why the funding is needed. Ile
also stated that since the budget is very tight this year, several good programs will not receive funding. Commissioner
Levin stated that she cannot understand why the Health Department does not have permission to refer some of the
mediation cases to the appropriate person to handle some of the caseload.
ACTION: It u•as determined that the Vediation Tick Force ~rill return rrith are alternative Plan to address this matter at
the Januan, 2009 meetingCommissioner Levin sumvested their Dirk Salem who workv at the De_artment oUltstice and
Patricirt Deer herauve then are ►vri, rrrk rienced in other kinds ofconunutnin, mediation.
Ms. 'thrower stated that before the Commission considers inviting anyone to the January 2009 meeting, she wanted to
pass along some information from his. Dean who was unable to attend the meeting because she went to Springfield, IL to
attend the Illinois Municipal Human Rights Association Annual Conference. First, Ms. Dean wanted to express
appreciation to Co -Chair Raisner for working with her in filling out the CDBG Grant application. Only she and Co -Chair
attended the second budget meeting to find out if the Commission had received any grant funds. It was very disappointing
to find out the outcome and now the Commission has to investigate other ways of getting the fair housing training it
needs; (2) It is very important for the Commission to seriously begin looking at how it can restructure and strengthen itself
and increase its ►isibility within the community. his. Dean stated that while she was at the conference, she talked to the
Director of the Human Rights Department in Chicago, who is willing to have someone train the Commissioners relative to
what are their roles.'responsibilities; and (3) The newly elected Co -Chairs should make appointments or request volunteers
to sit on the current existing Standing Comminees that are named in the By -Laws. She also suggested that the
Commissioner rr►iew their By -haws at the January 2009 meeting so they can understand how the Commission should
operate. She gave the Commissioners information that Ms. Dean faxed earlier in the day regarding upcoming training in
December 2008 by the Illinois Department of Human Rights.
B. Human Relations Commission and the CommUN1TY Picnic
The discussion of this agenda item wa< postponed until the January 2009 meeting.
C. SYEP List of Potential Employers
Mr. Herth stated that he duplicated the same list of Evanston businesses that he gave the Commissioners to contact in
2008, to see if they are interested in taking part in the 2009 Summer Youth Employment Program. The Commissioners
had requested that they receive the list earlier than last year so they would have more time to conduct their solicitation.
The Commissioners decided that if there is a particular page that they wanted to use again from last year, they would
E-mail Sir. Hearth and by early to mid -December he would make the assignments so that calls can start early January
2009. }le will also include the script that was prc%iously given to them.
D. Commissiory Staff Check-ln Reports
Commissioner Hilton reported that she met with Sharon Eckersall who is the Tax Assessor for Evanston Township
regarding the high tax bill that Evanston residents received in October. She will be meeting with her on a consistent
Human Relations Commission Minutes
November 19, 2008
Page 4 of 4
basis, including individuals from the Cook County Tax Assessor's Office to evaluate the appeals. A general meeting will
take place on Thursday, November 20`s at the Civic Center. With regard to the Hemenway Seminar at Interfaith Housing,
no solutions were presented regarding homeowners who are in foreclosures other than being referred to HUD.
Commissioner Levin stated that she intended to brine fair housing procedures from the agency that she works for but will
make copies and send them to the Commissioners.
Commissioner Katten was not in attendance but stated at the October meeting she would contact someone that she knows
at the Center for Contact Resolution to get their procedures. She can have that information at the January 2009 meeting.
IV. Approval of Minutes — October 22, 2008 Minutes
Commissioner Rodger called for a motion to approve the minutes. Co -Chair Raiser moved to approve the minutes and
seconded by Commissioner Hilton. There were no changes to the minutes and they were unanimously approved.
V. Old Business
A. Awards from the Human Relations Commission
(1) Criteria
(2) Marketing Plan
(3) Suggestions for Initial Recipients
ACTION: The Aferiirrrinrr Task Force xill meet and discuss and prepare the data for this neettda item and present it at
the Januan, 2009 meeting.
N7. Action Items
A. Acceptance of Nomination List for New Officers
The Nominating Committee submitted the names of Co -Chair Rainier and Commissioner Hilton for new officers with the
same titles. The nominees were unanimously accepted.
B. Voting for Nominated Officers to Be Seated In January 2009
The Commissioners unanimously agreed to the appointment of Co -Chairs Rainier and Hilton as the new officers for 2009,
C. Holiday Luncheon (date, time and place)
After some discussion there was agreement by the Commissioners in attendance, that the annual Human Relations
Commission Holiday Luncheon will take place at Siam Pasta in Skokie on Wednesday 1T", at 5:30 p.m.
%I. Adjournment
There being no further business, Co -Chair Rodger moved to adjourn the meeting at 9:15 p.m. The motion was seconded
by Co -Chair I Tilton.
Respectfully submitted by:
Dorothy Thrower, Executive Secrctary
1
Date: