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HomeMy WebLinkAboutMinutes 2006F EVANSTON COMMISSION ON AGING Minutes of the January 7, 2006 Meeting Iis MEMBERS PRESENT Fran Seidman, Hazel Dixon; Mary Friedl, Kathyr:.; Hadden, Joan Hickman, Blair Laden, Eric Parker, Sandra Smith, Louis Weathers, Nancy Yalowitz GUESTS Ira Golan, Beth Lindley (Evanston/Skokie Valley Senior Services) STAFF Jay Terry, Nancy Flowers, Chris Ferraro CALL TO ORDER Chair Seidman called the meeting to'order at 9:40 a.m.' APPROVAL OF MINUTES The minutes of the meeting of December 3, 2005 were approved unanimously. COMMITTEE REPORTS !r1 Long Term Care Mr. Parker stated that the Committee met briefly in December to discuss seminar planning. Mr. Parker summarized the proposed expansion of the + ; Dobson Plaza day room and the potential benefits for the facility residents. Ms. Flowers stated that the facility had changed architects and noted that the project would be discussed at the January 17, 2006 meeting of the Zoning Board of Appeals. Ms. Flowers described the size of the existing day room and the impact of the size of the room on program activities. Commission members discussed the benefits to facility residents of expansion of the day room and of the planned outdoor area, and the potential impact of the project on the neighborhood. Commission members voted unanimously to support the proposed expansion of the day room, but requested that staff obtain a copy of the plans for their review. Housing Ms. Sideman stated that the committee met to discuss plans for a housing forum in the spring. She invited interested Commission members to participate in a planning meeting February 1, 2006 at 6:00 p.m. at the Civic Center. Committee members discussed interest in hosting a forum that would focus on ways to foster the development of affordable senior housing in Evanston. The planning meeting will include discussion on the purpose of the forum, identification of speakers, and the organizations and individuals to invite. Ms. Hickman expressed interest in discussing options for intergenerational housing and transportation options to enable building. residents to remain active in the community. Mr. Weathers stated that housing for seniors should be located in safe areas of the community. Ms.,,; - Laden discussed the need for affordable housing with additional services. . Ms. Flowers discussed the option of Supportive Living Facilities, a form of housing that provides assistance, meals and activities that is similar to an assisted living establishment but for persons with more limited incomes. Commission members discussed the need for integration of services into senior housing. Intergenerational Ms. Smith stated that the committee did not meet in January. Ms. Smith reviewed her research on intergenerational housing options and stressed the need for intergenerational activities in the lives of seniors. Ms. Hadden discussed Saddlebrook Farms in Grayslake which provides affordable housing but limits the amount of time that younger people can stay with residents. Ms. Laden stated that her dance company would be performing at the Gerontological Social Work Education Council conference on February j 15, 2006. Mr. Golan described volunteer opportunities with Campus Kitchens. REPORT ON THE 2005 WHITE HOUSE CONFERENCE ON AGING Ms. Flowers summarized her experience at the White House Conference on Aging including the selection of resolutions, the keynote addresses and the major issues discussed by delegates at the conference. Ms. Flowers discussed the handouts included in the Commission packet, including a listing of the top 50 resolutions selected by the delegates, a resolution from , the New York delegation and articles from various media outlets on the conference. Ms. Flowers stated that the four day conference occurs once every ten years.- 1,200 delegates were appointed by elected officials and others from throughout the country. Ms. Flowers was appointed by Governor Blagojevich and was one of 40 delegates representing Illinois. The first day of the conference included presentation by various staff of the,; Administration on Aging and the Department of Health and Human , Services. She stated that one speaker, the Comptroller General David 2 Walker, discussed the financial challenges the boomers will present to the country, stressed that we cannot afford to continue to provide services as ,we . presently do and discussed what needs to occur to meet these challenges...:: J The second full day focused on the development of implementation strategies for the top 50 resolutions. Delegates selected three sessions to attend, at which they would work with other delegates to develop o :` implementation strategies for the resolution the group was discussing. Ms.:., i Flowers participated in sessions that discussed Emergency Preparedness, the; Older Americans Act and Advocacy Across Settings. The third day i included summaries of the implementation strategies. Conference themes included the role of volunteerism and public/private . _ partnerships in service delivery, the need to reconsider the age of eligibility and other program eligibility guidelines, and a discussion of which entity should be the primary source of information for seniors. The need for a single point of information and entry to the Aging Network was repeatedly . stressed, with no agreement about what this meant or where this access point should be located. Other recommendations included maintenance of Social Security and : opposition to privatization, simplification of the Medicare Prescription Drug Program by reducing the number of drug plan options to one and allowing the government to negotiate drug costs as currently occurs with the VA drug program, and the recommendation that long term care facilities be reimbursed the cost of providing care for their residents. Commission members discussed the value of volunteerism to seniors and the agencies served as well as the importance of paid employment to many ; . seniors. LEVY SENIOR CENTER DISCUSSION Ms. Ferraro discussed the history of the center and the types of programming currently offered by the center. The center accepts members 55 years of age and above. The center has three groups that advise staff on Center and program development: a Life Enrichment Committee, the Levy Center Advisory Board and a Marketing Committee. She noted that while the f number of Center members is stable, participation rates have increased at the site. Ms. Ferraro discussed the recommendations from the focus groups that 3 were held in August 2005. Staff learned that while the group participants,.. knew where the Levy Center was located they did not know what programs. the center offered. Recommendations from these groups included increasing after hours programs and services, increasing the participation of minority seniors, increasing cultural programs, and targeting the 55-65 age group. Ms. Ferraro described some of the program changes that have occurred, including changes in the fee structure for membership and individual programs. She distributed copies of ads that will be in several of the Evanston papers. Ms. Ferraro described the outreach planned to community residents 55 and over and to religious organizations. She also described the working relationship with Northwestern University and the Osher Lifelong Learning Institute. The Osher Lifelong Learning Institute is holding one class at the Levy Center once a week for fifteen weeks on a trial basis. Ms. Ferraro stated the Center's marketing committee saw this partnership as a marketing opportunity for the Center, introducing class members who had never visited the Center to its programs. Ms. Ferraro stated that Sydney Zwick, the publisher of the Beacon, has described his opposition to Northwestern's use of the Center to the Center's Advisory Board, the Recreation Board and the Human Services Committee: He has written letters to the members of the Commission on Aging and to local newspapers expressing his opposition. Ms. Ferraro stated that the Human Services Committee requested the Center's fee policy for use of Center space. She stated that this policy has been sent to the members of the City Council. Commission members discussed additional ways of marketing the facility including the creation of a distinct web site. Other discussion included support in the fitness room. Ms. Seidman and Ms. Hadden discussed the need for additional instruction and ongoing support for use of the machines. Ms. Yalowitz asked if the Center coordinates planning for activities with the North Shore Senior Center. Ms. Ferraro stated that this has been occurring for some trips. Mr. Parker expressed his satisfaction with the range of activities at the Center. Ms. Seidman thanked Ms. Ferraro for her presentation. Commission members discussed the need to develop a presence on the Center's advisory board as Irene Ziaya and B.J. Jones, members of the Advisory Board, are no longer on the Commission. 4 CHA1R REPORT Ms. Seidman distributed information on the proposed elimination of federal-# funding for geriatric medical education. STAFF REPORT Director Mr. Terry discussed the City's Strategic Planning Process. He stated that the members of the City Council have received a copy of the Strategic Plan. On January 24, 2006 community members are invited to participate in a public'' presentation and discussion of the plan. He stated that the plan offers a vision of where the City is going. He noted that seniors are referenced in I ` several places in the plan. Mr. Terry stated that the City Manager presented a draft budget to the members of the City Council on 12/31/06. Proposed changes include a 10% cut to the agencies funded by the Mental Health Board and a $.50 per : ,_i coupon increase in the cost of the Subsidized Taxicab Program coupon. Mr. Terry stated that the City budget includes a proposed property tax increase: If the Council opposes an increase in property taxes, one alternate proposal includes the elimination of four programs, including the Subsidized Taxicab Program. Mr. Terry stated that budget hearings will be held through the end of February. Ms. Flowers clarified that the budget proposes a decrease in the City's share of the cost of the coupon to $2.50 from $3.00 and an increase in the rider's F_ share from $2.00 to $2.50. Mr. Parker requested that Commission members be alerted of any further changes or threats to the program. Mr. Terry stated that City staff is offering flu shots at the Civic Center to City residents, Monday through Friday, from 3-5 p.m. Ombudsman Ms. Flowers announced that three Medicare D Prescription Drug counseling sessions were scheduled for January. Two sessions will be held at the Levy Senior Center (January 11 `h and 24 ) and one at Fleetwood Jourdain (January 18'). City staff, and representatives and volunteers from W community organizations are providing information on the Medicare program and assisting with enrollment in the program. In addition Ms. Flowers, Levy staff and the staff of Evanston/Skokie Valley Senior Services,,. are assisting Medicare recipients with enrollment at other times. ;; Ms. Flowers stated that the proposed Mather Development would be. r . discussed at the January 23`d meeting of the Planning and Development Committee. OLD BUSINESS None NEW BUSINESS Ms. Friedl asked that the February meeting include a discussion of the recent Department of Justice ruling on Continuing Care Retirement Communities ; and senior housing buildings admission criteria related to the admission of,,.: persons with disabilities. Commission members discussed several scams including the El Gordo. and,'I Pay Pal scams. ADJOURNMENT The meeting was adjourned at 11:57 a.m. Submitted by Nancy Flowers The next meeting of the Commission on Aging will be held on February 4, 2006 at 9:30 a.m. The next meeting of the Long Term Care Committee will be held on February 8, 2006 at 7:00 p.m. A special meeting of the Housing. Committee will be held on February 1, 2006 at 6:00 p.m. 6 0 EVANSTON COMMISSION ON AGING Minutes of the March 4, 2006 Meeting MEMBERS PRESENT Fran Seidman, Gloria Bernard, Mary Friedl, Kathy Hadden, Joan Hickman, Carol Mullins, Eric Parker, Sandra Smith, Louis t Weathers, Nancy Yalowitz GUESTS Alderman Cheryl Wollin, Iwona Kowalska, Sheila Sullivan, Perlman Apartment residents (see attached) STAFF Nancy Flowers, Amanda Jones CALL TO ORDER/APPROVAL OF MINUTES Ms. Seidman called the meeting to order at 9:45 a.m. The minutes were approved unanimously. COMMITTEE REPORTS Long Term Care Mr. Parker summarized the February 8, 2006 meeting. Committee meinber'sf discussed the City's proposed Strategic Plan and a review of the Commission's comments on the draft plan. Additional items included an update on the proposed Mather LifeWays development, Medicare D prescription drug program outreach in Evanston and and of life care in long term care facilities. Alderman Wollin noted that members of the City Council are reviewing three alternate versions of an ordinance related to the ' Mather LifeWays proposed development. Members discussed the need to recruit additional members for the Long Term Care Committee and the Commission. Ms. Hickman asked fora clarification of the expectations of Commission members. Ms. Seidman discussed Commission structure, types of issues addressed by the Commission and staff support for Commission activities. Alderman Wollin expressed her appreciation for the Commission's comments on the Strategic Plan and stated that the plan did not pay enough attention to the needs of older persons and persons with special needs. She stated that the next discussion of the Strategic Plan was scheduled for March 18, 2006, from 9-12 p.m. at the Levy, Senior Center, I EVANSTON COMMISSION ON AGING Regular Meeting, April 1, 2006, 9:30 A.M. Civic Center, 2100 Ridge Avenue, Room 2402 AGENDA I -introduction of Guests x' II Approval of Minutes -March 4, 2006 III Committee Reports a Long Term Care b Housing c Intergenerational IV Review of Perlman Apartment Tenant Concerns from March ,4, 2006 Meeting of the Commission on Aging V Mather LifeWays and Three Crowns Park Updates VI Medicare D Prescription Drug Program Outreach,,.;,,.,...,,. • :.a; ; r ; VII Vice -Chair Report VIIIStaff Reports a Director b.. Long -Term Care Ombudsman , c Levy Senior Center Manager d Senior Crime Prevention Specialist VIII Old Business IX New Business NEXT MEETING —May 6, 2006 Please remember that Commission members are expected to attend all meetings... . Please contact Nancy Flowers, 847/866-2963, if you are unable to attend this. meeting. All meetings of the Evanston Commisslon on Aging are open to the Public. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Persons needing mobility or communication assistance should contact Jay Terry, Director, Department of Health and Human Services, at 847/866-2969 (Voice) or 847/448-8052 (TDD). Housing Ms. Seidman discussed the committee's ongoing planning for a community, r: forum on affordable senior housing. Ms. Seidman summarized the type of: information that would be presented, potential presenters and the target audience. Committee members will schedule a planning meeting for sometime in April. : Intergenerational No committee report. Ms. Seidman noted that she would be out of town on April 1, 2006, the date'�: of the next Commission meeting. After discussion, Commission members elected to meet on April 1, 2006 as scheduled. Vice -Chair Joan Hickman . will chair the meeting. PERLMAN APARTMENT TENANT DISCUSSION Ms. Flowers stated that Perlman Apartment tenants had contacted Commission staff to discuss concerns about building safety. Ms. Flowers met with Perlman Apartment building staff, representatives of the Housing Authority of Cook County and County Commissioner Suf-redin's office, Alderman Wollin and staff of the Evanston Police Department to discuss these concerns and options for addressing the concerns. She stated that issues included prostitution, drug use and intimidation of older residents by younger residents or building visitors. A number of tenants reported that non -tenants are readily able to enter the building by following other tenants into the building. Commission members discussed the importance of contacting the Evanston Y Police Department (EPD) to report crime. Several residents discussed fear of reprisal and a concern that the EPD would not respond to their concerns. Ms. Hickman noted that tenants do not need to identify themselves when contacting the EPD. Ms. Yalowitz requested clarification on admission criteria for the Perlman Apartments and other Housing Authority of Cook County buildings. Ms. Kowalska stated that applicants are reviewed based on age, disability and income and undergo a nation-wide criminal background check. Ms. Mullins questioned whether residents receive assistance with activities of daily living such as medication monitoring. Ms. Kowalska stated that while the building does not provide this service, residents may contract with other agencies to receive this level of support. 2 i Several tenants expressed their opinions that the building would be a safer place if it were an "all senior" building. Tenants noted that seniors and younger residents have different needs. Ms. Sullivan stated that representatives of the Housing Authority of Cook County met with tenants , of the suburban housing buildings to discuss the recommendation that all buildings become senior only. She noted that anyone under the age of 62 currently living in the buildings would be allowed to remain or offered Section 8 certificates for community housing if the resolution was passed, by... HUD. In response to a question from the Commission, Ms. Kowalska noted that less than 10% of the building residents are under the age of 62. Ms. Jones noted that residents should be aware of who they are letting into the building and stressed the importance of contacting the police to report any crimes or problems with visitors to the building. Alderman Wollin reported that funds had been donated to the City to r purchase a police dog. She noted that this was another level of protection available to citizens and discussed potential uses for and benefits of the dog.,; Alderman Wollin asked for clarification about Ms. Kowalska's hours and responsibilities. Ms. Kowalska stated that she divides her time between the, Perlman and Walchirk Apartments and also manages the community's scattered site housing. Jack McFarland, a building resident, described his experience living in the Perlman Apartments, stating that the building is a quiet one. He noted that there has been a significant increase in the number of younger residents in the building in the last year, but that they are not necessarily a problem for other neighbors. He stated that prostitution and drug use have become a problem in the building. Mr. McFadden noted that some of the building activities such as floor checks and the tenant council were no longer active. He discussed the need to educate residents about ways to be good neighbors and watch out for each other and to be alert to building problems. Ms. -Seidman asked if the building had a tenant council. Ms. Sullivan announced plans for a meeting on March 17, 2006, to which she invited the: EPD.and Ms. Flowers. Several tenants discussed that older residents were fearful of younger 3; residents and noted that several residents have moved out of the building due 3 to fear. One tenant noted that tenants allow people that they do not know into the building and that some of these visitors and some of the guests of building residents are responsible for some of the crime in the building. He questioned if the surveillance cameras can be used to monitor building activities more closely. Alderman Wollin asked who monitored the security cameras. Ms. Kowalska stated that she does, on a once a week basis. Ms. Kowalska stated that residents have been told only to allow people into the building that they know and have been encouraged to use the intercom in their apartments to verify the identity of visitors. Ms. Hickman questioned whether the building monitored which non- residents had keys to the building. Ms. Kowalska noted that management does not keep track of this. Ms. Hickman proposed the need to monitor this as well as to establish deterrents for giving keys to non-residents without the knowledge of building management. Ms. Yalowitz discussed her difficulty entering the building when visiting residents receiving hospice services after hours. Commission members invited residents to contact any member of the ­, I i Commission on Aging or Ms. Flowers to request assistance with building concerns. . CHAIR REPORT M& Seidman discussed the Public Hearings being held throughout the = ` ,] suburban area to discuss the Health• Care Justice Act and to identify the =' health care needs of area residents. STAFF REPORTS Ombudsman Ms. Flowers summarized the Subsidized Taxicab Program including the possibility of an increase in the cost to the rider of the cab coupon, from $2.00 to $2.50. She stated that all current program users would be asked to reapply to the program, so that staff can update program files and ensure that only eligible seniors and persons with disabilities are enrolled in the program. Ms. Flowers discussed the Medicare Prescription Drug Outreach occurring in the community. She stated that if Medicare recipients have received enrollment letters but have not received their program cards, their pharmacy 4 is able to pull up their program information on the store computer. Several building residents described difficulty obtaining their medications through the new prescription drug program. They were encouraged to contact Ms.: Flowers or Evanston/Skokie Valley Senior Services for additional assistance, Senior Crime Prevention Specialist Ms. Jones noted that the Social Security Administration is contacting seniors. to offer additional assistance with the Extra Help prescription drug program, but is requesting that seniors state their social security number as an identifier. Ms. Jones stated that she had received calls from seniors who were concerned that these calls might be part of a scam. Ms. Flowers stated that Social Security has been informed about the potential problems with this practice. Ms. Jones encouraged seniors to send this information by letter if :. they are uncomfortable sharing this information over the phone. Ms. Jones described the new voting machines that would be in use at the f primary and stated that she was working with the county to schedule training in the various senior housing buildings in Evanston. OLD BUSINESS None NEW BUSINESS Ms. Friedl asked Ms. Flowers to discuss the Medicare D Prescription Drug Program at the April 1, 2006 meeting of the Commission. Commission members discussed some of their questions about the program, their concerns about program effectiveness and barriers to program utilization. ADJOURNMENT Ms. Seidman thanked residents for inviting the Commission to the building: The meeting was adjourned at 11:40 a.m. The next meeting of the Commission on Aging will be held on April 1, 2006 at 9:30 a.m. at the Civic Center. The next meeting of the Long Term Care meeting will be held on April 5, 2006 at 7:00 p.m. Submitted by Nancy Flowers 5 EVANSTON COMMISSION ON AGING Meeting of April 1, 2006 i I Members present: Joan Hickman, Eric Parker, Carol Mullins, Mary Friedl, Louis Weathers, Nancy Yalowitz, Haul Dixon, Gloria Bernard ; E k'; ,- Staff Present: Jay Terry, Nancy Flowers, Amanda Jones, Beth Lindley CALL TO ORDER ; Acting Chair Joan Hickman called the meeting to order at 9:45 a.m. MINUTES The minutes of the meeting of March 4, 2006 were approved (8-0) with one correction' :; � = noted by Ms. Yalowitz that the phrase "after hours" should be deleted from page 4. , COMMITTEE REPORTS ' F Long Term Care Committee Chair Eric Parker noted the next meeting of the Long Term Care Committees', would be April 190 and he invited both new Commission members, and interested community members to join the committee. The Committee is still discussing possible speakers for its upcoming long term care seminar. Mayor Morton and State Representative Hamos are possibilities. The Committee also discussed a proposal to reduce the fines levied against long term care facilities by the Illinois Department of Public Health, if the cited facility does not appeal the citing. Mr. Parker noted the Committee's opposition to such a proposal and asked Ms. Flowers for the current status. Ms. Flowers responded the proposal had generated_ significant concern statewide and would not be implemented this year. Mr. Parker noted he had attended a presentation at the Illinois State Bar on elder abuse and noted how far ahead of other parts of the state Evanston was because of the close relationship between the Police Department and the senior service agencies. He thanked Amanda Jones for the work she does on those cases. Housing Ms. Hickman indicated the Housing Committee had not met. Ms. Flowers stated the Committee planned to meet in April but a date had not been set. 1 Intergenerational x 1 r`>?. '.( ,'� ; ; _ • , S 1`. f' i Ms. Hickman noted no members of the Intergenerational Committee were present so there would be no report FOLLOW-UP TO MARCH MEETING AT PERLMAN APARTMENTS Amanda Jones outlined actions she had taken regarding discussing the overnight key box with her supervisor, in response to the difficulty the staff of social service agencies experience accessing building residents. She also provided an update regarding the department's new canine program. She also stated that the County housing authority was proceeding with evictions. She expressed her frustration with the Housing Authority of Cook County position that a person who lied on their background check was still entitled to an appeal process. Ms. Bernard hoped the residents were kept aware of all of Ms. Jones' actions, and Ms. Jones responded that she plans to attend the recently formed Resident Council meetings. Ms. Yalowitx asked if staff had heard any feedback from the residents after the meeting. Ms. Flowers had heard from a number of residents that they were very pleased the Commission met in the building. Ms. Hickman noted the Commission used to have a regular practice of holding meeting at all of the senior buildings, and wondered if that practice should begin again. Mr. Terry indicated in his memory the Commission had met at Perlman, Walchirk, Primm, the Levy Center, North Shore Hotel, and the Georgian. The obvious gap in that list would be Jacob Blake Manor. After some discussion, Eric Parker moved that staff attempt to schedule a monthly Commission on Aging meeting at Jacob Hlakc as soon as practical. The motion passed 8-0. MATHERITHREE CROWNS UPDATE ` 3 Ms. Flowers reported the Mather is now empty. Its final residents were moved to the''' Wagner. She stated that many of the residents reported feeling sad about the move, as the majority had lived in the Mather for over 13 years. Regarding Three Crowns, construction meetings have been held with the City and the neighbors, and construction is imminent. MEDICARE PART D OUTREACH Ms. Flowers reported on all of the Medicare D Prescription Drug Program enrollment events held in Evanston with herself, Evanston Skokie Valley Senior Services, SHIP, and an organization called My Medicare Matters. Events have been held at Levy Center, Fleetwood Jourdain Center, North Shore Hotel, and ETHS. Ms. Flowers reminded the group that there is a May 15 deadline for enrolling, after which you can not enroll for six months. Nancy felt articles in the local press reminding seniors of the deadline would be ' helpful. 2 Ms. Yalowitz and Ms. Mullins asked for Nancy's overall impression of the enrollment. Ms. Flowers felt there still was a great deal of confusion and misunderstanding. The State prescription drug programs changed their names, but not their requirements as previously thought. Certain agencies are fearful of liability if they actually assist older persons in enrolling. There are forty three drug plans that have contracted with Medicare, in addition to the State plans. Professionals may receive multiple updates a day on program changes so staying current is a challenge. VICE CHAIR REPORT Ms. Hickman solicited Commission members' opinions of the voting process in the primary election. Ms. Yalowitz felt the paper ballot reduced a voter's privacy, especially as you handed it to a judge. Ms. Hickman stated ballot shields were supposed to be used. Ms. Hickman felt it was her impression was that the expectation was young persons would use the touch screen, and older persons the paper ballot, but she felt the reverse turned out to be the case. Commission members reported a wide variety of voting experiences, both positive and negative. STAFF REPORTS Director's Report Mr. Terry reported that the City Council had formally adopted the Strategic Plan. He. noted a 13'' goal related to human services was added to the plan. He reminded the Commission that the Human Services Committee would be meeting on April 3, 2006. The question of tighter smoking restrictions was again on the agenda. Staff were asked to review the question of smoking in nursing homes. Chicago did not exempt nursing homes, but there is a concem that a total ban on smoking could result in neighborhood issues around certain Evanston long term care facilities. Mr. Tent' reported on a virus which was going through long term care facilities in our area. Skokie first reported this virus, called a Noro-virus, and now Evanston and other north shore facilities were experiencing it. Health stair, along with Nancy were required to conduct a full scale disease investigation. The virus can be transmitted by either personal contact or food, and this experience highlights the potential for disease spread given the number of both food service personnel and care attendants who work at multiple facilities. Mr. Terry noted the City had been contacted by a group which serves older Christian Scientists that wished to open a group home in Evanston. Mr. Terry reported the Taxicab Board had been invited to appear before the City Council Administration and Public Works Committee. Apparently there is some discussion of a meter increase. The Taxicab Board had not met recently, and Mr. Terry reminded the Commission that one Board member was supposed to be a coupon user. Ombudsman Report Ms. Flowers reported that she had recently conducted a training on identifying and ; reporting financial exploitation, for the staff of Chase Bank. Ms. Flowers reported that a Glaucoma and Hearing Screening Day was scheduled for May 3"d, to be held at the Civic Center. This event is open to persons of all ages and is free to the public. She noted that Mayor Morton had expressed interest in providing screening and education about Glaucoma to Evanston residents. Ms. Flowers reported that the Aging Well conference would again be held at the King Home on May 5t', and would include opening remarks by Mayor Morton, keynote remarks by Bill Logan, former EPD Chief of Police, and closing remarks by !ay Terry. She noted that this year the film festival was being offered in partnership with ReelTime and would be held on May I Oh. Eric Parker asked about an article distributed to the COA on ex -cons in nursing homes. Ms. Flowers stated that the Attorney General's Office had taken a leadership role regarding legislation that would regulate the placement and care of parolees, including identified sex -offenders, placed in long term care facilities. Legislation includes requirements for screening all residents for criminal backgrounds and community notification of the presence of sex -offenders in long term care facilities. Senior Crime Prevention Specialist Ms. Tones noted there had been a significant increase in garage burglaries and she reminded everyone to keep their garage and car locked, even while in the garage, and ' remove all portable electronics or money from the car. She also noted there had been one' ruse entry attempt involving someone posing as a utility worker. She recommended always leaving your screen door locked. OLD BUSINESS f . None NEW BUSINESS Ms. Yalowitz stated there would be a benefit April 30'h at Reba Place Fellowship to support the activities of Senior Connections, Faith in Action and Friends in Christ, programs that provide home visits and other support to the frail elderly. Mr. Terry announced the City would be holding a gas can, gas lawn mower turn in day on May 2&, at the Recycling Center. Mr. Terry also announced he had met with the Evanston Food Policy Council, whic}i'is'a' , subgroup of the Network For Evanston's Future. One of the Food Council's policy 4 issues is expanding use of the Farmer's Market by older adults. Ms. Flower, will be working on this issue, but he encouraged any Commission member who is a regular user of the Farmer's Market to volunteer and help Ms. Flowers. The Commission voted to adjourn at 11:20 am. The next meeting of the Commission on Aging will be held on May 6, 2006 at 9:30 a.m. The next meeting of the Housing Committee will be held on May 17, 2006 at 5:00 p.m. and the next meeting of the Long Term Care Committee will be held on May 17, 2006 at 7:00 p.m. All of these meetings will be held at the Civic Center. Minutes taken by Jay Terry ;7 i EVANSTON COMMISSION ON AGING ; . . _ :: '. ' ? a � s r _..: , : , Minutes of the May 6, 2006 Meeting MEMBERS PRESENT: Fran Seidman, Gloria Bernard; Mary Friedl'� ; ,di Kathy Hadden, Joan Hickman, Blair Laden, Carol Mullins; Sandra Srnith;= i d i r Nancy Yalowitz GUESTS: Dr. Franklin Streifeld, Pam Thomas (Evanston/Skokie Valley; o Senior Services) STAFF: Jay Terry, Nancy Flowers, Chris Ferraro, Amanda Jones CALL TO ORDER The meeting was called to order by Ms. Seidman at 9:40 a.m. APPROVAL OF MINUTES Ms. Jones requested that the minutes be corrected to include the statement that the criminal background checks conducted by the Housing Authority of Cook County failed to turn up the criminal backgrounds of some residents. The minutes were unanimously approved with this correction. COMMITTEE REPORTS j r, 1 •r' Long Term Care There was no committee report due to Mr. Parker's absence. The next meeting will be held on May 17, 2006 at 7:00 p.m. , ...,..=� Housing Ms. Seidman stated that a special planning meeting was scheduled for May; 17, 2006, from 5:00-6:45 p.m. She stated that the meeting agendiincluded planning for an affordable senior housing seminar. She encouraged all interested Commission members to attend. Intergenerational Ms. Smith stated that the Committee proposed organizing an intergenerational lakefront walk. She stated that the committee has not discussed the logistics of such an event but wanted to raise the idea with the Commission to determine interest. Ms. Seidman asked what the purpose of the event would be. Ms. Smith stated that the goal would be to encourage interaction between the generations and to introduce the community to options for intergenerational activities. Seven of the Commission members expressed interest in further discussing hosting such an event. Commission members had a lengthy discussion about the merits of holding the event on the lakefront or the walking path along McCormick. Mr. Terry noted that this type of event would require a special events permit and discussed the process for obtaining this type of permit. Additional discussion included some of the details that would need to be considered before the Commission could pursue this proposal further. Ms. Yalowitz and Ms. Smith recommended that the committee members prepare to discuss some of the issues raised by Commission members at the June 3rd meeting of the Commission. Ms. Laden discussed the Galter Life Center's new health initiative for persons with cancer. She stated that she is teaching T'ai Chi for this E program. Ms. Mullins stated that she had read an article on brain changes and meditation. Ms. Laden reviewed several research studies that demonstrated the health benefits of T'ai Chi on hypertension, arthritis and other health conditions. SUBSIDIZED TAXICAB PROGRAM: PROGRAM UPDATES AND)—' STATUS OF REAPPLICATION PROCESS Ms. Flowers stated that staff had initiated the reapplication process for current program users to ensure that only income eligible seniors and persons with disabilities were registered with the program. She stated that seventeen hundred persons are currently registered with the program. Program staff sent out a revised program brochure, an application and a letter describing the program guidelines, the reapplication process and the fifty cent price increase in the cost of the program coupon to each person registered with the program. Once approved, income eligible applicants are sent new identification cards that enable them to purchase the $2.50 cab coupon. Program subscribers have been informed that they may continue to use coupons purchased prior to the price increase. Persons that are not eligible for the program are contacted by phone, and if interested, they are given information about other transportation options. Mr. Terry discussed the. program misuse identified by staff that had necessitated the program' g review and reapplication process. 2 Ms. Hickman described several issues related to the taxicab program including drivers that request additional funds or more than one coupon per trip. Ms. Flowers stated that drivers have been informed that they cannot solicit or accept more than one coupon per ride. Mr. Terry noted the link between economics and complaints about driver behavior. He noted that the value of the coupon has not increased since 2001, although the driver's costs, including the price of gas have increased. Mr. Terry anticipates that the value of the program coupon will be raised if the proposed increase to the taxi cab meter rate occurs. NOMINATING COMMITTEE AND PROCEDURE FOR NOMINATING SLATE OF OFFICERS Ms. Seidman stated that elections for the offices of Chair, Vice -Chair and Secretary would be held in September, with elected candidates assuming office in October. She stated that a nominating committee must be appointed which in turn would submit a slate of nominees to the Commission prior to the September meeting. Ms. Sideman requested volunteers for the nominating committee. Ms. Hadden, Ms. Laden and Ms. Smith volunteered to serve on this committee. Ms. Seidman asked that Ms. Smith chair the committee. The committee requested that Ms. Flowers provide them with an updated list of members and their terms as well as the Commission by-laws. COMMISSION ON AGING LIAISON TO THE LEVY CENTER ADVISORY BOARD At,the request of Ms. Seidman, Ms. Ferraro described the meeting schedule and composition of the Levy Center Advisory Board. She stated that a vacancy on the Board was recently filled. Ms. Ferraro stated that applications are made directly to the Advisory Board. She noted that previous Commission members (Irene Ziaya and B] Thomas) served as voting members on the Board. Mr. Terry stated that these two members identified strongly with the Levy Center Advisory Board and did not consistently share information with the Commission about Center activities. Ms. Yalowitz expressed her opinion that the liaison did not need to be a I.voting member but did need to convey information between the two entities.,'' Commission members discussed the benefits of establishing an ongoing .;. relationship between the two boards, with the Commission representative 3 serving in a non -voting capacity on the Advisory Board. it was, recommended that Ms. Seidman attend the dune 2006 meeting of the Levy N i Center Advisory Board to present the Commission's interest in developingf'! an ongoing relationship between the two groups. I - CHAIR REPORT Ms. Siedman summarized the objections to and the benefits of the proposed Church -Darrow affordable housing development. She noted that a subcommittee of members of the City Council was attempting to develop a workable compromise that would enable the development to move forward. Commission members discussed neighborhood concerns about applicant screening and rental vs. owner occupied units and the costs issues associated with each. Ms. Seidman noted that the subcommittee was meeting on May 9, 2006. STAFF REPORTS Ombudsman Ms. Flowers stated that the last day to enroll in the Medicare D Prescription Drug Program without penalty was May 15`h. She stated that Commission staff as well as those of the Levy Center and Evanston/Skokie Valley Senior Services continued to respond to questions about the program and assist with enrollment. Ms. Flowers stated that both local papers had included articles about the deadlines and information about local resources available to assist beneficiaries. An enrollment event will be held at St. Francis Hospital on May 10`h to assist anyone that has not yet enrolled in a plan or who has questions about the program. Ms. Flowers will be assisting with this event. Ms. Smith commended Ms. Flowers for her efforts with this program. Ms. Flowers stated that the Ombudsman grant request for funding was recently submitted to the Suburban Area Agency on Aging. Reapplication for the grant occurs every three years. Ms. Flowers stated that over 50 persons were screened at the May 3nd Glaucoma and Hearing screening sponsored by the Health and Human Services Department. She noted that a member of the Levy Center Advisory Board had expressed interest in scheduling a similar event at the Levy Center.: 4 The 8 h Annual Aging Well Conference was held on May 5`h at the King ' Home and attracted over 120 attendees. Key note and closing remarks were. made by William Logan and Jay Tent'. The conference's Film Festival will be held on May 10'' at Northwestem University's Bloch Gallery. Ms. Flowers stated that the Department was in the process of hiring a secretary to replace Joan Barott, who retired this spring. Ms. Flowers noted that the Three Crowns Park groundbreaking ceremony occurred on April 25ffi. Julia Carroll, the City Manager, as well as members of the facility's Board of Directors and Resident Council spoke. The facility has held meetings with residents and neighbors to describe the construction schedule and plans for parking in the neighborhood around the facility. Levy Senior Center Manager Ms. Ferraro provided a program update for the Commission. She stated that 225 persons received assistance with their income tax applications at the Center this year. She noted that the facility now has 35 fitness programs, all of which are well attended. A variety of new programs including Mahjong and Bridge, are being offered at the center. A wider array of recreational programs, including drop in volleyball and basketball games are being offered to attract people under the age of 60. Additional offerings include a class co -sponsored with the Jung Center, a bereavement group sponsored by ENH, a High Tea in June and a BBQ in July. On June 23d the Secretary of State's office will accept applications for State ID's and will offer a Rules of� the Road class. AAR.P's Defensive Driving Class will be offered on June 8'h and the 15'h at the Center. Ms. Ferraro stated that the Center is in the midst of a campaign for new members. Ms. Hickman noted that the Levy Center is discussing the possibility of offering a limited number of scholarships to members interested in attending fisher Lifelong Learning Institute classes. Senior Crime Prevention Specialist Ms. Jones described recent crimes against taxicab drivers and discussed the crime prevention training offered as a part of the City's taxicab training program. Ms. Jones noted an increase in garage burglaries and stated the need to lock garages and to use security lights to discourage thefts. Ms. Jones reported that she had recently won a national award honoring her work with seniors. Ms. Jones will receive her award in Washington this fall. 5 Ms. Mullins asked about the crimes on the 900-1100 blocks of Davis that appear to be targeting Northwestern students. Ms. Jones stated that the EPD: was working with the Northwestem Campus Police to investigate these crimes. Ms. Laden asked if the Levy Center would ever consider offering self defense classes and recommended Chimera, a self defense class for women. . Ms. Ferraro stated that the center offers a self defense class on an annual basis but would consider offering additional classes if the interest is there. OLD BUSINESS None t NEW BUSINESS Ms. Yalowitz discussed billing issues that can arise when Medicare eligible �. persons work past age 65. ADJOURNMENT The meeting was adjourned at,11:40 a.m. The next meeting of the Commission will be held on June 3, 2006 at 9:30 a.m. at the Civic Center., A.I 1 The next meeting of the Long Term Care Committee will be held on June •: { 14, 2006 at 7:00 p.m. Submitted by Nancy Flowers L 4 ' EVANSTON COMMISSION ON AGING - f Minutes of the June 3, 2006 Meeting MEMBERS PRESENT: Fran Seidman, Gloria Bernard,; Hazel `Dixon, r Mary Friedl, Kathy Hadden, Joan Hickman, Blaire Laden, Cam1.Mullins, t Eric Parker, Sandra Smith, Louis Weathers, Nancy Yaloi w' hz ' ' "Y'' GUESTS: Pam Thomas (Evanston/Skokie Valley Senior Services); `' Dr. Franklin Streifeld STAFF: Nancy Flowers CALL TO ORDER The meeting was called to order by Ms. Hickman at 9:45 a.m. APPROVAL OF MINUTES The minutes were approved unanimously." 11-'�! f;t F i V! COMMITTEE REPORTS Long Term Care Mr. Parker stated that topics discussed at the May 17th meeting included proposed state legislation that would allow the Illinois Department of Public' health to reduce the fines of long tern care facilities that did not appeal their' fines. Discussion also included a summary of local Medicare D enrollment . events and misperceptions that had caused some Illinois Cares RX eligibles ` to believe that they did not need to enroll in a Medicare D prescription drug program. The majority of the meeting was spent discussing a long term care* seminar to be held in the late summer/fall. The seminar will be divided into three parts: choosing a long term care facility and options for payment, advocating effectively for good care, and legal issues (Advance Directives, Guardianship). Mr. Parker stated that the committee had discussed inviting Mayor Morton to introduce the series. He stated that Committee members had discussed options for marketing the seminar and locations. Ms. Hadden recommended including discussion on selecting senior housing° and'Continuing Care Retirement Communities. Ms. Laden recommended including a discussion on financing and the costs of the various types of 1 EVANSTON COMMISSION ON AGING Regular Meeting, July 1, 2006, 9:30 A.M. Civic Center, 2100 Ridge Avenue, Roo_ m 2402 AGENDA ;; �, ast;►tif I Introduction of Guests U Introduction of New MembersAI , III Approval of Minutes -June 3, 2006 IV Committee Reports a Long Term Care b Housing c Intergenerational 01? IV Liaison to Levy Center Advisory Board V Report of the Nominating Committee;:. '. VI Chair Report VII Staff Reports a Director , E ;,T nu _I b Long -Term Care Ombudsman c Levy Senior Center Manager. d Senior Crime Prevention Specialist VIII.Old Business r M New Business NEXT MEETING --September 9, 2006 Please remember that Commission members are expected to attend all meetings. Pleiiie contact Nancy Flowers, 847/866-2963, or nflowers aO. citvofevanston.org if you are enable to attend this meeting. All meetings of the Evanston Commission on Aging are open to the Public. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Persons needing mobility or communication assistance should contact , Jay iTerry, Director, Department of Health and Human Services, at 847l866-2969, (Voice), 8471448-8052 (T DD) or iterry ancitvofevanston.org {email). housing and care facilities. Ms. Flowers described the definition, costs and admission processes of Continuing Care Retirement Communities. Mr. Weathers recommended including information on estate planning. Mr. - Parker stated that the option of estate planning would be mentioned but would not be addressed at great length. Ms. Hickman recommended including information on the types of asset transfers allowed by law and how Medicaid evaluates the use of an applicant's funds during the "look back . } period" prior to application. Ms. Flowers noted that this is an important area to include in the seminar due to the recent changes in Medicaid, including an increase in the length of the look back period. Mr. Parker discussed the complexity of financial planning for care and the importance of selecting a knowledgeable elder law attorney, Ms. Hickman expressed her concern that many Medicare recipients have not enrolled in a Medicare prescription drug plan and face penalties. She cited the confusion about whether persons eligible for the state programs needed to enroll in Medicare D as a reason that penalties for late enrollment should be eliminated. Ms. Flowers described the penalties and when they went into effect. Ms. Smith and Ms. Seidman recommended that the Commission write a letter to Senators Durbin and Obama and Congresswoman Schakowsky requesting that the penalties be eliminated. Ms. Hadden made a motion that the letter be sent to local papers as well as to the elected officials. Ms. Smith seconded the motion. The Commission voted unanimously in support of the:: motion. Housing Ms. Seidman stated that the May 17'' meeting focused on the format for a seminar on affordable senior housing to be held in the fall. She noted that she had attended the Suburban Area Agency on Aging Area Planning meeting on May 31' and that a lack of affordable housing was raised as a barrier for seniors who wish to remain in the community in this area, Mr. Weathers summarized some of the efforts being made to develop affordable housing in the 5`s Ward in Evanston, He stated that it was his understanding that the City was in the process of conducting a feasibility study for development of the area. 2 Commission members discussed at length affordable housing options , available in Evanston and surrounding communities, particularly Highland Park. The Ms. Seidman and Ms. Bernard noted that the option of home sharing is not an attractive one to many sensors, even though this option might allow more seniors to remain in their own homes or in Evanston. Intergenerational Ms. Smith discussed the committee's planning for the proposed "Stroll in the Park". Ms. Smith recommended that the event be held on the lakefront due to the availability of parking, bathrooms and the appeal of the lakefront. Discussion included whether the Commission should partner with other organizations to sponsor the event and the option of bus transportation to transport walkers back to their cars at the end of the event. Additional discussion included time of year for the event and activities to occur along the walking path. Commission members recommended that the event occur during the school year to allow for the involvement of Districts 65, 202 and Northwestern and recommended that the event be held in the Fall. Ms. Hadden recommended that the Committee draft a proposal for the event and bring it to the July I' Commission meeting. CHAIR REPORT Ms. Seidman summarized a League of Women Voter's publication that: --' included information on the importance of reauthorizing the Older Americans Act, and information about the Older Adult Services Act and the Positive Aging Act. The Older Adult Services Act has established steering committees and pilot projects to support the ability of older persons to remain in the community and a better balance between funding for community based and long term care. The Positive Aging Act supports coverage for mental health screening and treatment for seniors. Ms. Seidman stated that the next meeting of the Human Services Committee would be held on June 5, 2006 in City Council Chambers. K STAFF REPORTS' Ombudsman Ms. Flowers reviewed the Department on Aging's budget and the AgeOptions/Suburban Area Agency on Aging area plan for FY 2007. She highlighted the increases in funding to the Homemaker and Community Care Programs and the availability of funding for Emergency Response Systems and other in home supports. She noted that State funding for the Ombudsman program did not increase from FY 2006. Ms. Thomas stated that Evanston/Skokie Valley Senior Services has 1,300 clients. In response to a question from Mr. Weathers, Ms. Thomas stated that the agency has contracts with Addus Home Health, Help at Home, Council for Jewish Elderly, Assyrian Universal Alliance Federation and Metropolitan Asian Family Services for the provision of homemaker services. Ms. Thomas stated that the agency also provides Adult Day Services and described the benefits of those services. Mr. Weathers stated that the Illinois Department of Human Services has:a', Ir, program, the Star Foundation, which provides homemaker services for persons with brain injuries, including persons who have had strokes. Ms. Flowers summarized the number of persons assisted with Medicare D and Illinois Cares RX enrollments by Commission staff and also noted the assistance provided to Medicare recipients by the staffs of the Levy Center and Evanston/Skokie Valley Senior Services. She stated that she is now --"-` assisting persons that were approved for the state prescription drug program to obtain the wrap around coverage that covers the costs of Medicare - - - . 1 premiums and significantly lowers the co -pays for covered medications. OLD BUSINESS Ms. Seidman stated that she would not be able to attend the June 5, 2006 meeting of the Levy Center Advisory Board and asked for a volunteer to present the Commission's request to establish a liaison relationship with the Board. Ms. Hickman stated that she could attend the meeting. Commission members discussed their support for a stronger relationship between the two boards, with the goal of exchanging additional information on the activities of each entity. 4 Ms. Hickman asked for a discussion of the Commission Bylaws and, the Nominating Committee. She noted that the Bylaws prohibit an officer from serving on the Nominating Committee. She noted that Ms. Smith is the Secretary of the Commission and cannot serve on the Nominating Committee. She requested that the members of the Nominating Committee be replaced with new members. Ms. Yalowitz recommended that Ms. Seidman contact Commission members to determine their willingness to serve on the Committee prior to the next Commission meeting. Ms. Seidman stated that she would do so. Commission members discussed the , time frame for presentation of the slate of nominees prior to the election of officers at the September meeting. NEW BUSINESS Ms. Yalowitz stated that she recently experienced difficulty locating a Medicaid bed for a male hospice patient in Evanston. Ms. Flowers noted that she had been contacted by another hospice with a similar experience. She stated that she had been informed by local facilities of a recent shortage of male beds, requiring some applicants to consider placement in Chicago and other suburban nursing homes, Ms. Bernard asked when the Kidney Mobile would be at the Howard Street Police Outpost in June. Ms. Flowers stated that screenings would be held at", the Outpost on June 8, 2006 from 10:00 to 3:00 p,m. . ADJOURNMENT The meeting was adjourned at 12:00 a.m. The next meeting of the Commission on Aging will be held on July 1, 2006. The next Long Term - Care Committee will be held on July 12, 2006. Submitted by Nancy Flowers 5 EVANSTON COMMISSION ON AGING Minutes of the July 1, 20061Meeting Members Present: Joan Hickman, Gloria Bernard, Hazel Dixon, Mary Friedl, Kathy Hadden, Blaire Laden, Carol Mullins, Eric Parker, Victoria Pearlman, Fred Rakowsky, Nancy Yahovitz, Louis Weathers. Guests: Nancy Ethiel, Dr. Franklin Streifeld, Pam Thomas (Evanston Skokie Valley Senior Services), Staff: Jay Terry, Nancy Flowers, Christina Ferraro, Amanda Jones, Casey Solomon APPROVAL OF MINUTES The minutes of the June 3, 2006 meeting were approved, with the following corrections. Page 4: Ms Thomas noted that ESVSS has 1,300 CCP program clients and serves an additional 500 seniors. The agency does not directly provide adult day services, but assesses the need for this service, and refers clients to one of the approved adult day centers in the area. INTRODUCTION OF NEW COMMISSION MEMBERS Mr. Rakowsky moved with his wife into the Presbyterian Homes a few years ago. He is a retired chemist and is a member of a several boards. He is interested in the types and quality of services available to older persons in Evanston and the way that these services are delivered. Ms. Pearlman has been a resident of Evanston for over 20 years. She has worked as an occupational therapist for many years. Currently she is working in home health care. She has taught at the university level and has a strong background in gerontology. COMMITTEE REPORTS Long Term Care Mr. Parker stated that Committee members discussed the status of the Mather and Three Crowns Park developments. He stated that the Committee continued planning for a series of seminars on community based and long term care that will be held in October, in conjunction with Residents' Rights Week. Events will be held at either the Levy Center or the Library-- subject to availability. Topics include community -based services, selecting and paying for long term care, effective advocacy, and advance directives. Proposed speakers include Mayor Horton, Representative Julie Hamos, Ms. Flowers and Mr. Parker. Ms. Flowers stated that the seminar would also include a presentation by family members that have been through the process of selecting a long term care facility, and a discussion about the types of information and assistance that would have been useful to them at the time. Mr. Parker reminded the group that the Long -Term Care Committee meets on the second Wednesday of every month, and welcomed all to attend. Housing Committee The Committee did not meet in May and had no report. Intergenerational Due to Ms. Smith's absence there was no Committee report. Ms Laden discussed several wellness events sponsored by Swedish Covenant at which she has taught Tai Chi classes. She stated that the hospital's Galter Center has begun to offer Tai Chi classes for Cancer Patients. The dance company of which Ms. Laden is a member continues to perform at nursing homes in Chicago, sponsored by the Rothschild Foundation. A discussion of the importance of exercise for seniors included the benefits of mall walking. Mr. Rakowsky was curious whether either Evanston or St. Francis Hospital offer any type of community health or exercise programs. He stated his opinion that Northwestern University should offer some sort of community fatness program. Ms. Hickman reminded the group that the University sponsors Prime Time Fitness Program, which is a program designed to help residents over the age of 60 keep fit. She finds it to be very effective for her. LIAISON TO THE LEVY CENTER ADVISORY BOARD Ms Hickman stated that she had attended the June Levy Center Advisory Board meeting on behalf of the Commission to discuss the establishment of a liaison relationship between the two entities. She stated that the liaison would attend Levy Center Advisory Board meetings, share information about Commission activities and convey information from the Levy Center Advisory Board to the Commission. The monthly Advisory Board meetings 2 are held at the Levy Center on the first Monday of the month at 8:30, generally running an hour. Additional discussion was deferred to the Levy Center Manager's report. NOMINATING COMMITTEE The Committee plans to meet immediately after the Commission meeting. The proposed slate will be included in the Commission packet that will be distributed prior to the September meeting. CHAIR REPORT Ms. Hickman did not have an official report to make. She briefly discussed an article in The Evanston Review on affordable housing for the disabled. She stated that she is pleased with the continued focus on the need for affordable housing options for Evanston residents. STAFF REPORTS DIRECTOR Mr. Terry reminded Commission members that, as of midnight, all City work places were smoke free, with the exception of long-term care facilities. Mr. Terry noted that July I" is the first day that residents were permitted to place chairs on Central for the 4 h of July parade. Mr. Terry stated that the July 17`h Human Services Committee meeting agenda will include a discussion of beekeeping, youth services, and a recreation services needs assessment. As a part of the budget planning process, Mr. Terry stated that the City Council has created a Budget Policy Committee which will conduct an in- depth review of each City department. The Health and Human Services Department will be reviewed in October. Mr. Terry stated that the City's Strategic Plan includes a plan for a comprehensive review of all 34 Boards and Commissions. The review will be performed by a staff task force with the participation of members of the League of Women Voters. He noted that Ms. Flowers is part of that task force. The task force will be assessing the effectiveness of current Boards 3 and Commissions, specific requirements or qualifications for members, long term vacancies, the demands on members, and need for further boards---i.e. possible Commission on the Disabled. Commission members discussed the potential impact this review could have on existing Boards and Commissions. Discussion included options for recruiting and retaining potential Board and Commission members. Ms. Hadden mentioned The Evanston Review and Highlights as good places to post openings. Ms. Laden mentioned the Evanston Community Media Center as another option. Ms. Hickman asked if there was any discussion about establishing a Youth Commission. Mr. Terry stated that this was under consideration. Mr. Terry stated that the Evanston Health Department is administering two Emergency Preparedness grants. He noted that this is an important issue for local health care and long-term care facilities. Mr. Terry stated that the City had recently hosted a meeting with Evanston long term care facilities and congregate senior housing buildings to discuss the City's role in emergency planning. Mr. Terry referred to the article on Emergency Preparedness in Long Term Care included in the Commission packet. He stated that long term care facilities should have clear plans for responding to pandemics, chemical attacks and other crisis. Mr. Terry stated that in the Pall the Health and Human Services Department and Mather LifeWays plan to co-sponsor Emergency Preparedness training for long term care facilities and congregate housing buildings. He noted that Mather LifeWays received Federal grant funding to develop the PREPARE emergency planning training. Ms. Hickman asked about the City's plan for emergency preparation. Mr. Terry stated that each department knows its role in the event of an emergency and described some of the City-wide drills that have occurred. He stated that there was an article featured in Highlights last year that included measures citizens should take to prepare for a disaster. These included keeping copies of important documents and account information; keeping a supply of medications accessible; and keeping a supply of drinking water and food. Ms. Flowers described an article specific to seniors and emergency planning that she will include in the next Commission packet. k] k -- Mr. Terry stated that the City and Cook County are cosponsoring Dog micro -chipping on Tuesday, July 11, 10 a.m. — 3 p.m., at Pooch Park, for those concerned about tracking their pets. LONG TERM CARE OMBUDSMAN Ms. Flowers stated that the Commission office has received a significant number of requests from seniors for volunteer or low cost assistance with yard work. She noted that program staff is attempting to locate volunteers of all ages who can assist seniors throughout the summer and into the fall and winter. Ms. Flowers stated that she has identified at least one Boy Scout troop that is available to assist with lawn mowing and yard maintenance as well as other volunteers. Ms. Flowers stated that staff is attempting to schedule these services as quickly as possible. She noted the need to establish relationships with individuals and agencies that can make an ongoing commitment to assisting seniors with yard work. Commission members recommended that staff contact organizations such as Chicago Work Corp program and faith based agencies to seek volunteers. Ms. Flowers referred to the copy of the brochure for the 201h Annual Elder Rights Conference sponsored by the Illinois Department on Aging. The conference will be held 8/1-8/3/06, at the Holiday Inn Centre, 300 E. Ohio, Chicago. She noted that Ms. Jones is presenting at the conference. Ms. Flowers provided a copy of a memo issued by the Illinois Department on Aging regarding Long Term Care Ombudsman Program assistance to nursing home residents under the age of 60. The Illinois Department on Aging is requesting that regional programs discontinue serving persons under the age of 60 unless the advocacy requested would benefit persons over the age of 60 living in the same facility. She stated that three nursing homes in Evanston have a large number of residents under the age of 60 who regularly request assistance from program staff. She stated that there are no other organizations that provide individual advocacy for nursing home residents under the age of 60. Ms. Flowers stated that she has discussed her intent to continue to serve younger residents with the Illinois Department on Aging. She noted that the City of Chicago's program also plans to continue to serve nursing home residents under the age of 60. Ms. Flowers noted that the majority of the types of problems for which younger residents request assistance are similar to those that concern the older residents living in these facilities. Mr. Parker expressed his opinion that the State's ruling seemed short-sighted and requested that Ms. Flowers keep the Commission informed on this issue. LEVY CENTER Ms. Ferraro summarized the discussion at the Levy Center Advisory Board supporting the Commission's recommendation to establish a liaison between the Commission and the Levy Center Advisory Board meetings. She stated that the advisory board approved this request Ms. Hadden volunteered to serve as the liaison. Ms. Ferraro stated that the Levy Center's market test program was a success. Levy reached its enrollment goal of 100 new members, before deadline. She stated that the Roundtable featured an article on the Center. She noted that the Levy Center Newsletter has been redesigned to a more user friendly format. Ms. Ferraro described several center events including a High Tea and a planned beach front picnic scheduled for September 15`h. New center programs include Cooking for One on a Budget, Drawing, Mahjong and Milestone (memory documenting). Ms. Ferraro stated that at the recent Secretary of State Program at the Center 100 individuals applied for either State ID's or license renewals. She stated that the Center also assists persons 62 and over to obtain their RTA reduced Fair cards. SENIOR CRIME PREVENTION SPECIALIST Ms. Jones distributed new brochures highlighting the programs provided by the Evanston Police Department. Ms. Jones reported that she had recently traveled to Washington D.C. to receive a Senior Leadership award. Ms. Jones summarized some of the types of crimes occurring in the community, as well as crime prevention tips. Some of the crimes highlighted included breaking and entering vehicles, identify theft, financial exploitation, fraudulent loans, and purse snatching. She stressed that 2 z financial information, bank account information and social security numbers should never be given to individuals that have contacted an older person by phone. Ms. Jones noted that the File of Life has been translated into Russian and will be available in the near future. Ms. Jones recommended that individuals invest in a shredder to destroy personal documents to prevent identity theft. She noted that the Evanston Police Department and some businesses periodically offer mass shredding events. OLD BUSINESS No old business. NEW BUSINESS No new business. ADJOURNMENT The meeting was adjourned at 11:45 p.m. The next meeting of the Commission on Aging will be held on September 9, 2006 at 9:30 a.m. at the Civic Center. Please note that the Commission will not meet in August. Submitted by Casey Solomon 7 rW EVANSTON COMMISSION ON AGING Minutes of the September 9, 2006 Meeting Members Present: Frances Seidman (Chair), Joan Hickman, Gloria Bernard, Mary Fried[, Blair Laden, Eric Parker, Victoria Pearlman, Fred Rakowsky, Nancy Yalowitz Guests: Pam Thomas (Evanston/Skokie Valley Senior Services) Staff: Nancy Flowers, Jay Terry, Amanda Jones, Christina Ferraro Approval of liinutes The minutes for the July 1 meeting were approved with the following corrections. Page 1: the spelling of Ms. Laden's first name and Ms. Yalowitz's last. Also no reference was made that the Chair had not conducted the June meeting. Introduction Since she had not met Ms. Pearlman at the July meeting, Ms. Seidman asked her to introduce herself again. Ms. Pearlman has been a resident of Evanston for 20 years, Victoria is an Occupational Therapist who is currently working for a home health care agency and has a strong background in gerontology. Ms. Pearlman has worked as an occupational therapist for many years. COMMITTEE REPORTS Long Term Care Mr. Parker stated that committee members had a brief discussion about the current status of the Three Crowns Park and Mather LifeWays developments. The committee members also discussed the Illinois Department on Aging policy change directing regional ombudsmen programs to discontinue individual advocacy on behalf of persons under 60 years of age, unless addressing the resident's complaint would also benefit persons over the age of 60 living in the facility. Committee members agreed that this is not a sound decision and they intend to monitor any legislation that is introduced regarding this issue. Ms Flowers said that the Evanston ombudsman program will continue to serve residents of all ages living in local long term care facilities. She stated that there is nothing in federal law prohibiting ombudsmen programs from assisting residents under 60. She noted that the Illinois Act on Aging describes eligible clients as those 60 years and older. She noted that age guidelines vary for the Commission's programs. The Handyman Program serves persons 62--. The Taxicab Program serves income eligible persons 60+ or income eligible persons under the age of 60 with a disability that limits their ability to take public transportation. Mr. Rakowsky stated that in a recent meeting at the Presbyterian Homes, he discussed this policy change with Representative Beth Coulson, Mr. Parker discussed the four part series on Long Term Care planned for the Levy Senior Center for every Friday in October, from 10 a.m.-12 p.m. The four topics planned are Community Care, Advocacy, Selection of Nursing Homes, and Advanced Directives. Mr. Parker asks that everyone involved work to promote the programs. He noted that Ms. Minutes approved Flowers is working with Donna Stucker% to develop a flier and to publicize the seminars. She noted that Ms. Stuckert will include information on the seminars in the City's e-mail newsletter. Ms. Flowers explained that you can sign up to receive the e-mail newsletter and other email updates through the City's website, «,N«v.citvofevanston.ore. Housing Ms Seidman expects to be much more active in her role as chair of the Housing committee, after she steps down as Chair of the Commission. Ms Seidman invited people to become involved with the Housing Committee. Ms. Seidman stated that the Committee plans to host a seminar on affordable senior housing in November at the Levy Center. Mr. Weathers said he would be interested and mentioned that there are several affordable housing initiatives occuming in Evanston. He discussed Mayfair Triangle, located mostly in the 0 and 5`h Wards. This land is the old industrial property along the train tracks. The city is working with residents of those neighborhoods to plan the type of development that will occur —commercial, residential or mixed residential. Intergenerational Ms. Smith said she has been working on the intergencrational "stroll in the park". She stated that she envisions a small event that would hopefully blossom into a larger annual one. The event would include various activities that would occur along the walking path, such as Thai Chi classes. There was a debate regarding where and when to have the event. Suggestions included the lakefront and the park along McCormick, in either spring or autumn 2007. Mr. Rakowsky mentioned the importance of checking the schedule to make there is not a conflict with another event, such as the Alzheimer's Awareness walk. Parking and washroom accessibility are also important concerns. McCormick Park has parking available at the Ecology Center. Ms. Seidman thought the arboretum at McCormick was a good location and spring was a good time of year and suggested some sort of giveaway for the event. Ms Smith thought that a mile long walk was sufficient especially if there are several slops along the route. It was noted that the event could only occur on the portion of the route that is in Evanston, the area north of Emerson on McCormick along the Arboretum. Ms. Seidman asked if anyone else would like to work with Ms Smith on coordinating the event. Ms Pearlman volunteered to help her. Commission members recommended that the event occur in the spring. I'vtr. Terry mentioned that the City caps the number of events at the lakefront and that it may be easier to obtain approval for an event along McCormick. He also noted a lakefront event requires a more extensive review. Nominating Committee Report Ms. Friedl spoke on behalf of the nominating committee. She presented the proposed slate of officers which includes Ms. Hickman as the new chairperson, Carol Mullins as the Vice -Chair and Ms. Friedl as Secretary. Ms Smith made the motion that the OA Minutes approved Commission accept the slate of officers. Mr. Weather seconded this motion. Ms. Seidman put the nominations to a vote. The Commission voted unanimously to accept the proposed slate of officers. CHAIR REPORT Housing Options is having a meeting Wednesday (9/13/06) at the King Home. They will be discussing the Olmstead Act. She stated that the Act states that people with disabilities should be in the least restrictive environment possible. Ms. Seidman expressed her opinion that this Act enables facilities to discharge residents to less optimal settings. Ms. Friedl expressed her opinion that the Olmstead Act has benefited many in the disabled community. She said many would be stuck in nursing homes without the Act. Ms. Seidman said she felt there was a major distinction in the way Olmstead Act served developmentally and physically disabled communities. Both agreed that there is much room for debate on the matter. The Chair discussed a recent news item on WBEZ describing situations in which conservators had taken advantage of their elderly clients. The news program stated that the affected seniors sued the conservators but often found themselves responsible for the court fees incurred by the conservator as well as their own. Ms. Flowers described a local situation in which the attorney of a nursing home resident removed over S500,000 from her accounts. The attorney was eventually charged, sentenced to prison, and lost his law license. She noted that the facility cared for the resident till her death but was not able to recover the cost of the resident's care from the attorney. STAFF REPORT Director Mr. Terry stated that at the September 5, 2006 Human Services Committee the Committee received a status report on the city's Youth Engagement Project. The Committee also approved the new 5 year public health plan. He stated that the Committee spent the majority of the meeting discussing bce-keeping. The bee -keeping issue is scheduled to be discussed at the September 25, 2006 City Council meeting. Mr. Terry discussed the departmental budget review process and stated that the Health and Human Services Department is scheduled to present before the City Council on October 16, 2006. Mr. Tent' stated that Oakwood Terrace has been purchased by Yosef Mystel. He learned by Googling him that he is a former administrator of Emerald Park, an Evergreen Park nursing home that was closed by the Illinois Department of Public Health due to care issues, and the housing of ex -offenders. Mr. Terry stated that the new owner is applying for a new City license for the facility due to the change in ownership. Ms. Smith asked whether the Commission on Aging should attend the October 16`h City Council meeting to show support for the Health and Human Services Department. Mr. K Minutes approved Terry said that the Budget Policy meetings are designed to inform the City Council of department programs and not serve as an opportunity for advocacy. Anyone can attend but that their is no public comment. Ms. Smith asked whether an individual or consortium was actually purchasing Oakwood Terrace. Mr. Terry stated that he did not have this information, but that the facility was purchased under a corporate name. He stated that this information will be in the formal licensure application. Ms Flowers noted that Mr. MeysteI owned at least one other nursing home in the north suburban area. . Long -Term Care Ombudsman Ms. Flowers said that Oakwood Terrace is now operating under a new name, Evanston Nursing and Rehabilitation Center. She mentioned that she will be meeting with the administrator on Wednesday (9/13/06). She stated that she had briefly met with the new owner this past week. She stated that the administrator has not changed but there will be a new Nursing Director and possibly other new nursing staff. Ms. FIowers indicated that there have been other changes in local facilities within the past few weeks. Albany Care's Nursing Director is leaving due to retirement after 16- years. She noted that St. Francis Nursing and Rehabilitation Center's Nursing Director plans to remain with the facility, after announcing her resignation. St. Francis Nursing and Rehabilitation's 124 beds were recently approved for both Medicare and Medicaid certification. Previously, only the first and second floors were certified. She noted that this allows residents who have been hospitalized to return to their own room for rehabilitation following a hospital stay. Ms. Flowers noted that this expansion of Medicare beds coincides with the reduction that occurred at Mather Pavilion, which decreased its Medicare beds from 34 to 8 beds when they constructed their assisted living unit. Ms. Flowers said the Evanston Ombudsmen program recently received notification of a slight increase in funding from the Illinois Department on Aging and AgeOptions/Suburban Area Agency on Aging. The program will receive over S40,000 from four grants to support program operations and staff. Ms. Flowers discussed the Illinois Long Term Care Ombudsman Program's statewide initiative to raise the personal needs allowance (PNA), the amount residents on Medicaid are allowed to keep out of their monthly benefits checks, from S30 to S90. She stated that the PNA has not been raised since 1988. The proposed increase is the amount the allowance would be at with cost of living increases. The statewide program plans to present copies of the completed petitions to legislators during Nursing Home Resident Rights Week, the first week of October. Ms. Yalowitz was recently made aware that unspent personal needs allowance counts against benefit eligibility if the amount is over S2,000 limit. Ms. Flowers explained that for residents on Medicaid the PNA may be the only money residents have to purchase personal items such as grooming or incontinence products, participate in facility outings that have costs attached, or for cigarettes and coffee. She noted that some residents are 4 Minutes approved forced to rely on their annual benefit from the Circuit Breaker Program to buy clothes. An increase in the PNA would also allow residents to cover the cost of a personal phone, something that is cost prohibitive for many. Ms. Flowers distributed a flier for the Mental Health Board's Candidates forum. Ms. Flowers noted that Mather LifeWays has obtained commercial rental space in the downtown area for a marketing office for Phase 1 of their development. She noted that MLW will be working with current Georgian residents to select the apartment they will have in the new building, in the near.future. After this process is completed, MLW will approach the non-residents who put 51,000 down to allow them to select their apartments. Mr. Teary said that one of the conditions for the development approval is that MLW have 75% pre -sale before construction begins. Ms. Flowers mentioned that Mather LifeWays received a Federal Grant to develop and provide Emergency Preparedness training for long term care facilities and senior housing buildings. She noted that the City is co -sponsoring a training Oct 5 & 6 in the Civic Center for local facilities. Ms. Flowers will be doing a portion of the training. Levy Center Manager Ms. Ferraro reported that things arc going well at the Levy Center. The advisory board is in the process of re-evaluating the building's mission statement as it does every two - years, as well as working on 503-1-C3 status and devising a strategic plan for the Center. The Center recently purchased two new pieces of exercise equipment for the fitness mom. The room has been well utilized. The advisory board is in the process of recruiting new members; they have six applicants for the one current vacant post and several that will soon be open. Levy Center has changed the format of their newsletter and received compliments on the new lay -out. Levy is taking appointments for the free bone density screening it is offering on September 22nd between 12:30 p.m. — 2:30 p.m. The Levy Center will be taking a large role in Arts week in Evanston which is occurring the week of October 9`h. The Veterans Day breakfast will be held on November 11; veterans free, S5 for others. Ms. Friedl expressed concerns about the exercise equipment accessibility. She had visited the Center and noticed that many of the old machines were not accessible for persons with disabilities. Ms. Ferraro indicated that the new machines are treadmills. She stated that the Center has a piece called the Nautilus which has a removable seat, making it accessible for persons in wheelchairs. Senior Crime Prevention Specialist Ms. Jones spoke about recent break ins to garages and cars and stressed the importance of removing valuable items from vehicles. She recently learned about sensors that cats be installed in garages that emit a beep in the home when garage doors are opened. She stated that people have been known to walk the alleys trying to find automatic garage 5 Minutes approved doors that can open with another opener. She encouraged the members to be careful to lock their garage and other doors. Ms. Jones stated that there have been some armed robberies lately. The robberies have occurred primarily, but not exclusively, after night. She also described a new scam called spoofing where individuals use another organization's or person's legitimate caller ids when making calls for their scams. Ms. Jones discussed nursing home notification laws enacted within the past year, which require facilities to contact local police when a convict or sex -of ender moves or works in a nursing home. Ms. Flowers stated that two pieces of legislation passed within the past year. Facilities are now required to do a background check on all current and new residents to determine if any residents have criminal backgrounds. She also described the legislation that mandates the actions a facility must take if it accepts a resident who is a registered sex offender. Ms. Flowers described a recent situation in which a resident with a history of sexual assault self reported himself to the Evanston Police Department. The facility stated that it had not been aware of the resident's history. The resident had to relocate due to the facility's proximity to a park and playground. Ms. Jones stated that fall is a good time to review the information on File of Life cards. She stated that she has additional cards for interested persons. Ms. Friedl has a couple of comments regarding Amanda's presentation. She said that it really pays to know your neighbors regarding the garage issue. She also mentioned a new scam she had heard about, where people call to inform you that you missed jury duty. They say that you need to pay by credit card over the phone to satisfy the County Court. Ms. Jones assured the Commission that the County has specific procedures to contact jurors by mail and do not follow-up by phone. She stated that individuals should always be cautious in providing personal information —social security, credit card, or date of birth. Ms. Hickman reminded all to be careful of information that you share on- line. She had recently been asked to join a birthday club, but refused to give the year of her birth. Ms. Jones said we all become accustomed to giving the last four digits of our social security number. This is actually the most vulnerable of numbers as these are our own particular number and recommends challenging people that are asking for this information. The only 4vay to change this system is by questioning the information they require and how the data is stored and accessed. OLD BUSINESS Ms. Hickman asked about sending a letter of acknowledgement to Myrtle Wangerin who lost her husband of 60-years in July. Ms. Flowers said she had sent a letter due to her inability to attend the visitation and funeral, being out of town. Ms. Seidman is going to draft a letter on behalf of the Commission. Ms. Laden mentioned that she would be participating in the annual Around the Coyote Arts and Performing Arts Festival in Wicker Park. She is performing at 7 PM in Three- 6 Minutes approved Unfolding which is a dance that translates three stages of life. She is also going to be offering adult education classes through Evanston Township High School in Tai-Chi and Meditation; she hopes to get people of all ages involved. She offered to give Thai -chi pointers after the meeting for interested parties and talked about recent controlled studies showing the medical benefits of the art. Ms. Seidman noted that Levy Center is offering classes in Tai-Chi. Ms Hickman said Levy Center's class is more geared for younger participants. Ms. Seidman mentioned that there is a new class that just started for people with arthritis. She said the teacher is certified by the National Arthritis Board. NEW BUSINESS Ms Fried] asked about West Nile Vitus. Mr. Terry said there have been three cases thus far in Evanston; two were older adults and one a younger man. The mosquito abatement district has sprayed Evanston at least twice but will not be doing further now that temps have dropped. There are fewer mosquitos in cooler weather. Mr. Terry stated that individuals can take preventative measures such as wearing long -sleeves and spraying repellant on exposed areas of the body. Testing indicates that the infecting mosquitoes were found in areas around Perkins Woods, Peter Sans Golf Course and Calvary Cemetery. Adjournment The meeting adjourned at 11:25 a.m. The next meeting is scheduled for 9:30 a.m. on October 7, 2006 in room 2402. Respectfully submitted by Casey Solomon h EVANSTON COMMISSION ON AGING Minutes of the October 7, 2006 Meeting Members Present: loan Hickman(Chair), Gloria Bernard, Mary Friedl, Blair Laden, Fred Rakowsky, Frances Seidman, Nancy Yalo%%itz, Sandra Smith Guests: Pant Thomas (Evanston/Skokie Valley Senior Ser ices), Franklin Streitfeld, Nancy Pryor Staff: Nancy Flowers, Casey Solomon APPROVAL OF MINUTES The minutes for the September 9 meeting were approved with the following corrections. Page 1, the last sentence: Ms. Pearlman and not Ms. Seidman is an Occupational Therapist. Also, on page I the second from last line in the last paragraph should read, "The four topics planned are..." On page 7, the time for the next meeting should be 9:30 a.m., not 9 a.m. The minutes were accepted with the above changes. INTRODUCTIONS Ms. Hickman called the meeting to order. She said that, as Chair, she wants to make a concerted effort to start on -time. She asked that all guests introduce themselves to the Commission. Pam Thomas from Evanston/Skokie Valley Senior Services wished everyone a Happy Halloween. Franklin Streitfeld introduced himself as a retired Physician and long time resident of Evanston. Nancy Pryor introduced herself as a lifelong resident of Evanston. COMMITTEE REPORTS Housing Ms. Seidman discussed the affordable housing referendum. Ms. Seidman stated that the members of the City Council voted to place a Real Estate Transfer Tax referendum on the November 7, 2006 ballot. If approved, the City would increase its real estate transfer tax by $1 for every S 1,000 of property value in the sales price. Currently there is a S5 charge for every S1,000; if the ordinance passes, this amount will be raised to S6. The additional dollar will go toward a fund for affordable housing;. This would be a binding referendum. There has been much discussion whether this ordinance should be positioned before or after discussion on the inclusionary housing ordinance, which is being voted on in November. Ms. Seidman said she is conflicted on the issue. She is a major supporter of affordable housing, but secs this ordinance as a burden on home sellers. This is especially difficult for seniors who might have no assets besides their home. These seniors might be relying on the money they get from selling a home to relocate or afford a senior housing facility. She stated that many people see this as a band -aid, not a long term fix, to the affordable housing quandary. Ms. Seidman stated that it seems unfair to expect home sellers to foot Minutes submitted —approved the bill for an affordable housing fund. She stated that there are fears that this temporary remedy might replace consideration for a solution to the affordable housing crisis. Potentially, should this pass, no other solution might be sought. She stated that there has been much debate on how to handle the issue of affordable housing and expressed her opinion that this solution seems to have come from nowhere. Ms. Seidman noted that there has been discussion about asking developers to set aside money for the development of affordable units in new developments. This raises questions such as if you set aside apartments for low-income residents, will they be able to afford to maintain and pay expenses associated with them. She expressed her opinion that the proposal seems like a complicated and contorted fix. Nis. Hickman said it sounds like the community needs a campaign of voting no, until there is time to revisit and come up with a better solution. lntergenerational Ms. Smith said that the committee met briefly. It was decided that McCormick Park is the best place to host the intergenerational stroll, though there are still concerns about the washroom situation. She noted that it looks like there might be plans to add more art to the park; one has already been erected at the intersection of Green Bay and McCormick. The group discussed reaching out to others in planning this event. Ms. Smith stated that the committee hopes to make this an annual event. She stated that the stroll will include a few spots where people can stop and participate in activities like Tai Chi. Ms. Smith expressed concern about seating; there arc not many benches in the park. She noted that committee members will need to arrange for several port-o-pots and additional seating for the walk. Ms. Smith mentioned the possibility of having the event sponsored by local businesses such as Houghton Mifflin, Chase Bank or North Shore Hotel, with in -kind donations such as visors and port-o-pot rental. Several Commission members expressed concern about the use of corporate sponsors for this event, and referred to the City of Evanston Ethics Policy. Ms. Hickman requested that Ms. Flowers research the types of resources the Parks. Forestry and Recreation Department would provide for these types of events, such as bringing in portable washrooms and additional benches. It was also requested that Ms. Flowers research whether in kind donations are a possibility. Long Term Care Mr. Parker was not present to discuss long term care. Ms. Hickman asked whether anyone wanted to report on the Long Term Care 101: Staying at Home seminar on community services held Friday, October 5, at Levy Senior Center. This was the first of the four planned presentations being offered each Friday in October from 10 a.m.-l2 p.m. Ms. Yalowitz stated that the session was very well attended. Ms. Flowers, Beth Lindley and Danielle Clemens (Evanston/Skokie Valley Senior Services) presented. There were many good questions asked at the event. Ms. Seidman was very impressed because a solid response was provided to each of the issues raised by the audience. Ms. Yalowitz stated that interested persons can call the COA, at (847) 866 2919, to register in advance for future sessions. Walk-ins are also welcome. Future topics include 2 Minutes submitted —approved Selecting Senior Housing and Long Term Care Facilities (10/13), Advocacy: Getting Good Care (10120), and Advanced Planning: Healthcare and Financial Directives (10/27). As many people work during the day, Ms. Flowers stated that there has been discussion about repeating these sessions in the evening. COMMISSION ON AGING 2007-2008 PROPOSED BUDGET Nancy provided the proposed Commission budget for the 2007-2008 fiscal year. She summarized the City budget process including the Health and Human Services Department presentation on October 161h and the budget hearings beginning January 2007. She noted that the Subsidized Taxi Program is the largest program of the Commission on Aging. Last year the City paid out nearly S286,000 in reimbursements to the participating cab companies, with revenues of S98,000. 1t is anticipated that there will be a slight drop in expenditures this year, due to re -enrollment, enforcement of eligibility guidelines, and the S.50 increase in coupon cost to participants. Ms. Flowers is projecting 890 program registrants by the end of the fiscal year. Ms. Flowers stated that this is a difficult program to project expenses and revenues for. Income guidelines for the program are $30,000 for seniors and for younger persons with disabilities. Ms. Flowers described the possibility of creating a new process for approving applicants with short-term disabilities. She noted that there had been some discussion of raising the cost of the coupon to S3.00 from the current rate of S2.50. Ms. Smith suggested increasing the cost by a quarter, which would increase revenue by S13,000. Ms. Flowers stated that the number of complaints regarding cab increase proportionate with gas prices increases, which widens the gap between the price paid for the ride and the expense incurred by the taxi service. Ms. Flowers stated that the remainder of the Commission's budget includes staff salaries and other office and program expenses. She noted that grant funding has increased and currently covers approximately 37% of the overall budget for the division. There are several other factors affecting the Commission on Aging. One issue impacting the division is the increased number of isolated or at risk seniors referred for assistance to program staff. This has resulted in increased time demands on program staff. Ms. Flowers noted that these cases are complicated and may have more needs than can easily be met by community agencies. These cases are referred by neighbors, elected officials, other departments, other government and community agencies and businesses. She noted that these cases at times require collaboration with multiple agencies and consideration of the legal rights of home owners. neighbors and the City. Ms. Flowers is evaluating the best practices for these types of cases. Ms. Laden asked whether the division offered any technical computer assistance. Ms. Seidman said that Northwestern University has a program where a student will assist with computer problems. Though not free, the NU program costs a fraction of a retailer providing the service. Ms. Hickman reminded everyone that the Levy Center offers training to people who do not know how to use a computer but does not offer technical assistance. 3 Minutes submitted —approved ALTERNATE SITE FOR COMMISSION ON AGING MEETINGS There was discussion about having the November meeting at Jacob Blake Manor, located at 1615 Emerson. Ms. Flowers had spoken to the resident services manager who has expressed interest in hosting the meeting. Ms. Flowers and Mr. Solomon will provide details and directions, once the plans are solidified. CHAIR REPORT Ms. Hickman brought to the attention of all that this month's agenda was scheduled in time blocks. Board members are volunteering their time and all members have other obligations. She asked that everyone try to be as concise as possible and strive to be as organized and effective as possible in the meetings. She also wants to dispel the misperceptions that the Commission on Aging only pertains to seniors. There is an obvious overlap between the needs to the aging community and the community at large. One of her goals, as Chair, is to make the community more aware of what the Commission does. She asked the members to think about several issues: what can be done to make the Commission higher profile, what are the strengths, and what is lacking and needs work. To that end, Ms. Seidman asked if it would be possible to have someone from Pioneer Press at the Long Term Care 101. Ms. Flowers stated that press releases were sent to all of the local papers to inform them of the series. Ms. Seidman asked how the Commission on Aging was similar and varied from other city commissions and boards in terms of acquiring new members. Ms. Flowers described the process by which interested persons submit applications to specific boards and commissions, are appointed by the Mayor and approved by the City Council. Ms. Hickman feels that due to the amount of time wasted, membership may be perceived as less compelling. She thinks that superfluous conversation is a major issue. Ms. Flowers explained her membership on the committee reviewing the various City boards and commissions. The committee members are assigned specific boards and commissions to review. Members are reviewing enabling ordinances, recent minutes and actions, how often boards and commissions meet, frequency of meeting cancellations and the number of vacancies. Future recommendations from this group may include additional training so that staff and board members alike understand their respective roles and members know how to function as a member of a board or commission. Mr. Rakowsky suggested compiling a description of the role of the Commission and listing some of the major accomplishments. %,ls. Mullins said that she thought the brochures provided at the Long Term Care 101 did a good job of describing the etTorts and function of the COA. Ms. Flowers will include copies of that piece in the next COA mailing. Suggestions were made that the COA write a synopsis or editorial piece regarding the outcomes of Commission on Aging meetings, Ms Hickman suggested sending formal invitations to people in the community to try and get a pool of new members and strengthen community awareness of the COA. 4 Minutes submitted —approved STAFF REPORT Director Mr. Terry was not present but Ms. Flowers included department updates in her presentation. Long -Term Care Ombudsmen Ms Flowers stated that over the past two days she had participated in the Mather LifeWays PREPARE Emergency Preparedness Training offered to the staff of local long term care facilities and senior housing buildings. The training was supported by a federal grant; Mather LifeWays has recently received additional funding to offer this training in all 50 states. As a part of the training Ms. Flowers presented the role of City, including her role, in emergency response. tics. Flowers described a private organization, CHUG that, for a fee, will assist long term care facilities and senior housing buildings with emergency preparedness training and assistance with the development of disaster plans. This organization offers itself as an option in communities that may not have the resources available in a community like Evanston. Ms. Hickman talked about her role on the Community Emergency Response Team (CERT). She said that locally there are forty trained members for CERT. She said that she, for instance, would be the designated person to assist with the evacuation, extinguishing fires, evidence collection, and other needs of her neighborhood, in the event of catastrophe. Residents can contact the fire or police departments for evaluations of their living space and consultations to best prepare for an emergency situation. Both The City of Evanston and CERT are connected with the U.S. Department of Homeland Security. Ms. Flowers has summarized some of the local drills that the Department and the City have conducted. Ms. Mullins mentioned that many people are superstitious about being too prepared as they feel it affirms the possibility. Ms. Smith mentioned that her mother had been involved in emergency planning for Evanston in WWII Ms. Flowers noted that Life Services Network, a long term care facility membership organizations, is surveying; its members about their opinions on the use of medication technicians. She summarized the Medication Technician Bill that was introduced but did not pass during the last legislative session. She noted that the legislation was opposed by the Illinois Nurses Associations and the Illinois Long Tenn Care Ombudsman Association and other advocacy groups. Ms. Flowers stated that the Cite had scheduled flu clinics for the subsidized senior housing buildings and Over the Rainbow the week of October 8th. There will also be a clinic for all Evanston Residents. November 3, at Levy Senior Center. The cost for the vaccination is S25--Medicare Pan B is being accepted. The clinic will offer Pneumonia vaccine for S28—Medicare Part B coverage for this vaccination will be accepted. The Pneumonia vaccination is recommended as a once a decade immunization for those under 65, once for those over that age. 5 Minutes submitted —approved Medicare Part D enrollment is November 15 through December 31. People who missed the previous enrollment, or those interested in changing their plan can do so during this period. Newly eligible enrollees can sign-up at any time. There was an article in Highlights reminding folks about these important dates. The Commission on Aging, Levy Senior Center, and Evanston/Skokie Valley Senior Services are offering enrollment assistance. There are many changes taking place with the programs. Circuit Breaker participants, who missed Part D enrollment, will not suffer the penalties for late enrollment and can enroll at any time. All three organizations will provide information on the program and assistance with enrollment. Ms. Flowers will be attending a conference regarding recent and upcoming changes to Medicare programs mid -month. The Illinois Long Term Care Ombudsman Program initiative to increase the Personal Needs Allowance of nursing home residents on Medicaid from $30 to $90 monthly, gartered over 21,000 signatures statewide. She noted that this initiative has been repeatedly introduced in the State legislature. Several Commission members expressed how shocking it is that Illinois has the third lowest allowance, though it is one of the wealthier states. Ms. Flowers noted that the current PNA of S30 Iimits what residents can purchase for themselves including clothing, personal grooming items and phone service, among others. Ms. Flowers submitted a grant request for S 12,000 in Community Development Block Grant funds to sustain the Handyman program. Ms. FIowers will make her presentation to the review committee on November 1st. The program has been in place since the early 1980s and serves over 145 low income senior households, primarily in the 2"d and 5`h wards. The handyman assists with a variety of household chores ranging from installing/ removing air conditioners, making minor repairs and cleaning butters. OLD BUSINESS Ms. Flowers is going to draft and send the letter to Myrtle Wangerin discussed at last months meeting. NEW BUSINESS Mr. Rakowsky mentioned that Presbyterian Homes' Westminster Place is going to be expanding. They are proposing creating 24 new apartments on the campus. They will also start gradually replacing old cottages with newer ones that will include attached garages, starting in 2008. He said that he has heard that the units are priced to reflect the amenities. Mr. Rakowsky brought in a Wall Street Journal article regarding long-term living trends toward free standing residences. These facilities offer small cottages for residents and a central facility with all of the amenities. He stated this is a hot trend. Though many view this move toward independent living as a good thing, there are some concerns that this may lead to isolation problems. Several Commission members stated that this was for v Minutes submitted --approved the younger end of the senior population who will likely later opt for more traditional facility arrangements, Ms. Hickman stated that she knew someone who lived in this type of arrangement and isolated herself, though she had been capable of being more active when she moved in. Mr. Rakowsky mentioned some events sponsored by Presbyterian Homes to keep people socially and physically involved, to illustrate that this is often a consideration undertaken by facilities that offer independent living. Ms. Seidman shared a flyer that she recently received requesting volunteers for the Interfaith Housing Center. Basically, they are Iooking for volunteers to do housing checks for discriminatory housing practices. Interfaith trains volunteers how to contact landlords and evaluate them for issues of bias. Those interested can call Alice at (847) 501-5784, ext 407. Adjournment The meeting adjourned at 11:40. The next meeting is scheduled for 9:30 a.m. on November 4, 2006 in room 2402. Respectfully submitted by Casey Solomon i7 EVANSTON COMMISSION ON AGING Minutes of the November 4, 2006 Meeting Members Present: Joan Hickman (Chair), Mary Friedl (Secretary), Blair Laden, Fred Rakowsky, Nancy Yalowitz, Sandra Smith, Kathy Hadden, Louis Weathers, Victoria Pearlman, Eric Parker Guests: Jacqueline Cody, Frank Strcifeldt Staff: Nancy Flowers, Amanda Jones, Christine Ferraro, Casey Solomon APPROVAL OF MINUTES The minutes for the October 7 meeting were approved with the following corrections: On page 6, under new business, the second sentence should read: "They are proposing creating 24 new apartments on the campus." The last sentence in that paragraph should read, "The units are priced to reflect the amenities." In regards to the previous meeting's discussion on the Affordable Housing Referendum Ms. Hickman noted that the City's Ethics Ordinance prohibits Commission members from taking stances on issues or candidates for elected office during meetings. The minutes were accepted with the above amendments. INTRODUCTIONS Ms. Hickman called the meeting to order and asked that guests introduce themselves. Jacqueline Cody said that she has been a resident of Jacob Blake Manor for the past three years. Ms Hickman recognized that this is the last meeting for Commission on Aging meeting for Mr. Parker and Ms. Smith. She thanked them for their service to the Commission and the community. She stated that Nancy Yalowitz had agreed to replace Mr. Parker as Chair of the Long Term Care and Kathy Hadden has agreed to replace Ms. Smith as Chair of the Intergenerational Committee. COMMITTEE REPORTS Long Term Care At the last meeting, Ms. Flowers provided the Long Term Care committee with an update on Evanston long term care facilities. The Long Term Care 101 series, which was offered every Friday morning in October at Levy Center, went well. The audience seemed very pleased with the sessions and each of the four presentations attracted over thirty people per session. Mr. Parker thanked all of the Commission members who attended the LTC series. Mr. Rakowsky noticed a lot of geriatric professionals in tile audience as well as local seniors. Mr. Parker thought that it was a good sign to see that a Iot of professions attended as they can share the information with others. Ms. Hickman said that there was a lot of positive feedback from members of the community. The tricky part of promoting a series of this nature is that neither seniors nor their children want to think about these Minutes submitted —approved issues until they are forced to deal with them. She noted that it is unfortunate that there were not more children of seniors in attendance, because they are often the ones who need to make the arrangements for their parents. Ms. Flowers said that she received a call from the son of one of the couples who attended the series to schedule an appointment to discuss local resources. Ms. Yalowitz said that if the series assists even one resident, it will have been successful. Mrs. Yalowitz thought that it would be a good idea to offer the series again, this time in the evening. Ms. Flowers stated that she had been approached to offer an abbreviated version of the seminar at the Fleetwood Jourdain Center, possibly on a Saturday morning, which would include many of the topics covered during the four part series. Housing Ms. Flowers continues to work with Fran Seidman on an affordable housing forum that will be presented by local senior housing developers. Mr. Parker asked if the Housing Committee has discussed the affordable housing referendum currently on the ballot. The discussion seemed to indicate that many are fearful that this is viewed as a quick fix to a complicated issue. Ms Haden discussed a recent article in the Chicago Tribune on the referendum that was very comprehensive. Intergenerational Ms. Smith said Ms. Flowers provided the Committee with the City's Special Event application for the use of the Ladd Arboretum for the "Stroll in the Park". Committee members discussed the possibility of approaching local businesses for "in kind donations" and give a ways; the current plans include scheduling concurrent events such as crafts, story telling and movement classes. The committee plans to approach the High School as a possible pool of volunteers. Parking is still a concern but the group is hopeful that they can coordinate something. Ms. Yalowitz expressed her belief that the police have made special allowances for parking for past events. ALTERNATE SITE FOR COMMISSION ON AGING MEETINGS The current plan is to hold the January Commission meeting at Jacob Blake Manor. CHAIR REPORT Ms Hickman stated that she has asked tits. Friedl to serve as parliamentarian for the Commission. Ms. Hickman stressed the importance of developing emergency plans for senior housing buildings as well as for buildings with large groups of seniors living in them. She discussed the risks of hazardous materials and the need to have building evacuation plans. She asked if Ms. Flowers had any materials on the topic. Ms. Flowers discussed the 2 Minutes submitted —approved articles that had been included in the September Commission packet and the information included in the summer edition of Highlights. Ms. Hickman stated that the City is offering free smoke detectors for hearing impaired seniors with low income. Interested parties can contact Mr. Salomon or Ms. Flowers. She noted that most smoke detectors emit a sound that does not falls into the range perceived by most hearing impaired individuals. Ms. Hickman recently visited the Greater Chicago Food Repository. She was impressed by the shear size of their warehouses. During her visit she spoke to the directors about the problems experienced by seniors who are slightly above the cut-off for the program, but are unable to buy food due to medical costs, etc. She said that she is working with the repository to plan a program for seniors that fall within this "donut hole." Ms. Smith mentioned a program that is offered through Boys and Girls Club at the schools, which provides children with a back pack full of nutritious food. She was going to sec who supplied the food provided by Boys and Girls Club, to see if they might be interested in donating to seniors. STAFF REPORT Director Mr. Terry was not present. Ms. Flowers included department updates in her presentation. Long -Term Care Ombudsmen Ms. Flowers distributed several pieces of literature. The hand-outs included a summitry of the programs offered for seniors by the Commission on Aging and City of Evanston. In response to a request made at the October meeting, Ms. Flowers distributed past resolutions of the Commission, information on the Illinois Long Term Care Ombudsmen Program and information on the Handyman grant application recently presented to the Housing and Community Development Act Committee. Ms. Flowers made her Handyman grant presentation on November I51. Ms. Flowers explained that the City uses Community Development Block Grant funds to support City and local programs and agencies including such diverse programs as the City's Handyman Program, the Adaptive Device Program, the Rehab Loan Program, and the Senior Crime Prevention Specialist and the services of Evanston/Skokie Valley Senior Services. Ms. Flowers discussed the Rehab Loan Program and the kinds of assistance available through the program for older home owners. Ms. Flowers briefly discussed the Department on Aging and the Office of State Ombudsman's proposed 2007-2008 budgets. She noted that the Department on Aging's Illinois Long Term Care Council, which Ms. Flowers chairs, has recommended that the Council support an increase in funding for the statewide Ombudsman program to support the program's expanded role in assisted living and supportive living facilities, to replace 3 Minutes submitted —approved the anticipated loss of Civil Monetary Funds and to serve persons under the age of 60 living in long term care facilities. The Council has also voted to support an increase in the nursing home resident's personal needs allowance. Council representatives plan to meet with Department on Aging and Health Care and Family Services staff to discuss funding increases. Ms. Flowers will report on outcomes of these meetings at the December Commission on Aging meeting. Ms. Flowers stated that she anticipates that legislation will be introduced to change state law to allow ombudsmen throughout the state to serve persons under the age of 60 living in long term care facilities. Currently the Ombudsman programs in Chicago and Evanston serve residents under the age of 60. Ms. Flowers discussed plans to convene a follow-up meeting with Evanston long term care facilities and senior housing buildings to discuss mutual aid agreements and building emergency plans, as a follow-up to the Mather LifeWays' PREPARE TRAINING. Ms. Flowers stated that over 600 flu shots were given at the 11 /3/06 flu clinic at the Levy Senior Center. Ms. Flowers stated that Medicare Part D enrollment is open November 15 through December 31. People who missed the previous enrollment period, or those interested in changing their plan can do so during this period. Newly eligible enrollees can sign-up at any time. Medicare premiums will be increasing for higher income individuals. The Commission staff as well as the staff of the Levy Senior Center and Evanston/Skokie Valley Senior Services will be available to assist with enrollment starting November 15. Please call Mr. Solomon to schedule an appointment. Ms. Flowers provided a brief explanation of the various Medicare programs. The two graduate students (David Braden, Charlotte Kozlowsky) working with Ms. Flowers will assist with the planning and development of a city-wide Family Council for the family members of long term care facility residents. Ms. Flowers stated the City Manager will provide a budget presentation to the members of the City Council on November 61h. Levy Center The center will be hosting a Veterans Day Breakfast on Saturday, November I V . Veterans cat free, all others are S5. Levy will also be offering a Thanksgiving Luncheon and Fran Randall Concert on Thursday, November 171h. Levy Center was recently featured in an article in LIFE STYLES iVAGAZINE. The center won a visionary award for their Marketing Strategy. They will be honored at the National Council on Aging. 2 Minutes submitted --approved Levy Center is applying for national accreditation. Currently only 144 Senior Centers are accredited nationally. The application process can be very time consuming. The accreditation should help to further legitimize the perception of the center and hopefully garner additional donations. The center will need to apply for re -certification every five - years. The Levy Center Women's Horseshoe and Basketball teams qualified for the Senior Olympics and will be going to Kentucky for the Senior Olympics. Police Liaison Ms. Jones reminded everyone that there has been a spike in vehicle burglary and asked that everyone make certain that any service entrances are secured. She also reported that there have been a few reports of car repair fraud. Generally, these involve an individual approaching a person in a parking lot and offering to perform work on the auto for a relatively low cost. The suspect will generally ask for money up -front then fail to perform the work or performing poor quality work There has also been a trend of fire extinguisher scams. Someone shows up and claims that they are a representative of the landlord or another party and that they are visiting to check the fire extinguishers. While that party is busy pretending to inspect the extinguisher they will have another person distract the tenant so that they can rob them. With the holidays approaching and many people receiving mail order items, Ms. Jones reminded the group to be watchful for mail theft. She noted that one of the City's worst mail theft offenders was recently released from prison. She said that people should be diligent about bringing in or having a neighbor receive packages for them and leave a porch light on. REPORT FROM THE CHAIR Ms. Hickman read something recently regarding an FBI e-mail scam and asked that people be careful about giving information on the internet. Jackie Cody asked Ms. Hickman about organizing a hazmat information session for Jacob Blake Manor. She is willing to put flyers under resident's doors in order to encourage participation. She also asked to meet with Ms. Flowers to discuss how she can organize a tenant's council at Jacob Blake Manor. OLD BUSINESS Ms. Hickman reminded long standing members and informed newer members that December's meeting includes the annual holiday cookie exchange. Everyone is asked to bring two containers, one full of cookies to share and another to collect the cookies baked by others. The cookies should either be home baked or bakery purchased, not store bought. Ms. Flower sent a letter of condolence to Myrtle Wangerin from the Commission. 5 Minutes submitted --approved NEW BUSINESS Ms. Yalowitz asked if anyone from the City is approaching local building management to plan evacuation procedures. Ms. Flowers replied that she has been approached by several management companies for information on emergency planning. She stated that she has had some preliminary discussions with Emergency Management staff on options to respond to this request. Dr. Streifeldt said that a letter to the editor of the Pioneer Press is a good way to raise awareness of the need for managements companies to work with tenants on these important plans. Ms Hickman will address this issue with the head of emergency planning. Ms. Flowers stated that the Jane Addams Senior Caucus is looking for support to increase the number of hours of service available to seniors eligible for the Community Care Program. The Caucus hopes to increase the number of hours of service available to be comparable to the hours available to persons under the age of60. The group would like to meet with the Commission to discuss the issue and see if there are any ways that the two groups can work together on this and other issues. Ms. Yalowitz moved to meet with the Jane Addams Senior Caucus and Ms. Pearlman seconded. Ms. Fricdl asked to be seated in different spot at the next meeting. Adjournment The meeting adjourned at 11:30. Respectfully submitted by Casey Solomon rd EVANSTON COMMISSION ON AGING Minutes of the December 2, 2006 Meeting Members Present: Joan Hickman (Chair), Mary Friedl (Secretary), Gloria Bernard, Susan Cherco, Gloria Combs, Caryn Etkins, Kathy Hadden, Blair Laden, Victoria Pearlman, Fred Rakowsky, Francis Seidman, Frank Streitfeld, Louis Weathers, Nancy Yalowitx Guests: Jacqueline Cody, Sandra Smith Staff: Jay Terry. Nancy Flowers, Casey Solomon APPROVAL OF MINUTES The minutes for the November 3, 2006 meeting were approved with corrections. INTRODUCTIONS Ms. Hickman called the meeting to order and asked that audience members introduce themselves. Pam Thomas from Evanston Skokie Valley Senior Service Center introduced herself as a regular visitor. Ms. Hickman also asked the four newly appointed Commission members to introduce themselves including information about their backgrounds and interest in the Commission. Susan Cherco, a 29-year resident of Evanston, is very committed to the community, She has worked in elder care for eight years, working for several geriatric care management firms. Gloria Combs has lived in Evanston for two years. She is a retired State of Illinois Rehab Counselor. She wants to become more active in the community. Caryn Etkins has been an Evanston resident for five years. She has a doctorate from the University of Illinois in Public Health and Gerontology. Her research over the past ten years has focused on issues related to older adults, with a focus on family care giving and health promotion for older adults. She felt that the Commission was a perfect match with her professional interests. Frank Streitfeld is an 83 year old retired Doctor of Internal Medicine. He is trained in rehabilitation and has been engaged in consultation regarding patients with disabilities. He is a member of the Buehler Center on Aging Advisory Board. Ms. Hickman introduced the staff. Per Ms. Hickman's request the Commission members introduced themselves and provided a review of their backgrounds and interests. Mr. Streitfeld had attended the November meeting as a guest. At that time, he volunteered to write a letter to the editor of 77je Evanston Roundtable regarding the Minutes submitted ---approved importance of Emergency Preparedness. He will e-mail a copy of that letter to each member. COMMITTEE REPORTS Long Term Care Ms. Yalowitz stated that the Long Term Care Committee met on November 8, 2006. Committee members are in the process of evaluating the Long -Tenn Care 101 series presented in October. Commission members expressed their belief that the series was well received and discussed the benefit of offering an abridged version of the series for the adult children of local seniors. Commission members also recommended presenting the information included in the series on an Evanston Community Media Center program as another way to share this information with the community. Ms. Flowers stated that she will be offering a condensed version of the program to the Fleetwood-Jourdain Foster Club. Ms. Yalowitz stated that a future topic of the Long Term Care Committee is the cost and benefits of long-term care insurance. She noted that the Commission's two interns, David Braden and Charlotte Kozlowski, are working to organize a community -wide family counsel for families and friends of nursing home residents. They will present their plans to Committee members at a future meeting. The Committee discussed the importance of increasing the Personal Needs Allowance for nursing home residents on Medicaid. Committee members also discussed the Medicare D Prescription Drug Plan re -enrollment currently taking place. Ms. Yalowitz discussed the complexity of the enrollment process and described her experience working with one of her clients who received enrollment assistance from Evanston/Skokie Valley Senior Center. She noticed what a tedious and complicated process the enrollment process would be for seniors without assistance and what an important issue this is for seniors. The Long Term Care Committee plans to visit area long term care facilities beginning in January 2007. Ms. Yalowitz noted that on these visits committee members meet with facility staff and learn about the facility's programs. Ms. Yalowitz is very excited, as it will be her first time participating in the visits. She reminded COA members that the Long Term Care Committee meets on the second Wednesday of each month at 7 P.M. She stated that this month's meeting falls on 12/13; all are encouraged to attend. Ms. Ladcn asked if the Long Term Care Committee had any discussions on collaborative housing. Ms. Yalowitz said that they have not yet addressed that topic, but that they are interested in all types of long term living arrangements and wanted to work with the Housing Committee on that topic. Housing Ms. Seidman said that shared housing or collaborative housing is something that Interfaith Housing Center is involved with. Interfaith is an agency that works with the North Shore, including Evanston. Minutes submitted —approved Ms. Seidman stated that the Housing Committee is planning on hosting a seminar on affordable senior housing that would include a panel of representatives from agencies that sponsor affordable senior housing programs in the area. Ideally, the panel would assess the needs of the community and then develop a plan for meeting those needs. Ms. Seidman appealed to the group and asked that anyone who has an interest in senior housing issues join the committee. She already knows that Ms. Bernard and Ms. Hickman are interested and encourages any other members to participate. Intergenerational Ms. Hadden has begun working on the application to request the use of McCormick Park for the "Intergenerational Stroll in the Park". The Committee has discussed the possibility of soliciting "in -kind" donations from local businesses. The Committee is hoping to coordinate the walk for Spring 2007 but it may have to defer it until the fall. Ms. Smith stated that she had taken a walk down that park and is attempting to assess the logistics of benches and washrooms along the route. The walk will probably need to follow a route between Green Bay and Bridge (Grey St.) in order to assure that participants are close to the Ecology Center washrooms. Ms. Smith mentioned that Committee hopes to have Tai Chi, and a Story Telling booth. Committee members also discussed trying to get the Boy Scouts involved. She reminded the group that any sponsorships or donations will need to comply with the City's Ethics rules. Discussion included Commission members support for the event and for the location of the event at McCormick Park. ALTERNATE SITE FOR COMMISSION ON AGING MEETING Ms. Hickman announced that the January G, 2007 meeting of the Commission will be held at Jacob Blake Manor, 1615 Emerson. The meeting will be held in the building's Community Room at 9:30 a.m. CHAIR REPORT Ms. Hickman stated that low income seniors with hearing impairments may obtain free smoke detectors from the Evanston Fire Department. 30 detectors are available for distribution. So far, only two have been distributed. Ms. Hickman stated that she wanted to make certain to get the word out. She felt that there was not enough publicity of the availability of these devices at the subsidized housing facilities. Ms. Haddcn and Ms. Flowers offered to assist her in getting the word to residents of the residents of these buildings. Ms. Hickman is still working with the Greater Chicago Food Repository to coordinate a food distribution program for low-income Evanston seniors. Ms. Hickman stated that she recently attended a technology fair. Among the items of interest was a lap top that she thought would be ideal for use by members of CERT (Citizens Emergency Response Team). She said that the event had many unique gadgets for various interests. Many of the instruments were safety related. Mr. Rakowsky offered to bring to a future meeting a catalog that includes adaptive devices for seniors. Ms. Hadden described the Adaptive Device Fair sponsored by the Commission several years 3 Minutes submitted --approved ago, held at the Levy Senior Center. Ms. Hickman encouraged anyone interested in adaptive devices that might make life more convenient or safe to attend the Technology Fair. STAFF REPORT Director Mr. Terry stated that the Health and Human Services Department continues to offer flu vaccinations to the community. He reminded Commission members that the Department was offering a flu clinic at the Civic Center on December 2, 2006 from 10 a.m.-2 p.m. and would continue to offer them during the week as long as vaccine was available. On December 9, 2006 Congresswoman Schakowsky is sponsoring a Winter Weatherization event at the Civic Center that is open to the community. Wcatherization kits will be provided as will assistance with LIHEAP applications and information on low interest weatherization loans. Ms. Flowers and other department staff will be registering qualifying seniors for the City vehicle sticker senior discount. The program provides income eligible seniors age 65 and over with a 50% discount on their City vehicle sticker. Seniors can also register for the senior discount in Room 1700 weekdays, between 8:30 a.m. — 5:00 p.m. There will be a special City Council meeting on December 9, 2006 to discuss the issues of Police Services and Crime Fighting in the community. Staff recommendations for the City budget are in the final stages and due to Council by December 31, 2006. City Council will be reviewing the budget over the next several months. A year ago, Council established a budget policy committee to examine the activities of each department. The March 2007 — February 2008 fiscal budget has required a great deal of discussion, due to a sizeable funding shortfall. The budget that the City Manager will produce will reflect a number of the discussions, one of which involves a total reconfiguration of the services provided by the Health Department —for example this will probably be the last year the City will offer Flu shots. Ms Hickman recalled hearing that there had been discussion involving having local hospitals provide these services to the community. Mr. Terry said that there may be discussion on the City's role in providing flu vaccinations and other health services. Ultimately City Council will be examining a number of options. Due to the revenue shortfall, this budget may reflect staff and service reductions. The City Manager is also proposing an early retirement program. Long -Term Care Ombudsmen On Thursday November 30, 2006 Mather LifeWays held a meeting at the Civic Center to discuss the plans and timeframes for the demolition of its existing properties at 1615 Hinman and 422 Davis and the construction of the two buildings that will replace these structures. The Evanston Fire Department hopes to use the building for fire evacuation drills. Demolition on the 1615 Hinman building is anticipated to begin in March and work on the new construction is anticipated to begin in May. 4 Minutes submitted --approved Ms. Flowers stated that Medicare is encouraging beneficiaries to enroll in a Medicare D Prescription Drug Plan or change plans by December 8a' to ensure that their benefits go into effect by January 1, 2007. She noted that enrolled beneficiaries satisfied with their current plan do not need to re -enroll to remain in their plan —they will automatically be re -enrolled. tics. Flowers noted that Circuit Breaker eligible recipients are required to apply annually for this State program as well as for Extra Help through Social Security. The staff of the Commission on Aging is assisting Evanston residents with the enrollment process, as are Evanston Skokie Valley Senior Service Center and Levy Senior Center. Ms. Flowers is working with the City's Community Information Coordinator to distribute information on program deadlines and that help is available, in an effort to help residents avoid penalties for late enrollment. Penalties stop accruing once an individual enrolls. Ms. Flowers suggested that, even if Medicare recipients are remaining in the same plan, people check the drug plan details, as there have been changes relating to covered medications, "doughnut -hole" gaps in coverage, co -pays on medications and plan premiums. One much appreciated change to the Medicare website is a feature that enables participants to calculate when they will reach any gaps in coverage. Ms. Flowers stated that staff continues to recruit volunteers to shovel sidewalks and driveways for seniors and persons with disabilities. Ms. Flowers created the snow shoveling program in response to a severe blizzard that hit the area a number of years ago. There have been a lot of requests for the service and staff continues to recruit volunteers to respond to citizen requests for assistance. Mr. Teary informed Commission members that they were each provided with the City's new snow removal brochure. Coincidentally, the City held it's first cvcr community snow meeting on Thursday, November 30, 2006 just in time for Friday's heavy snow. Ms. Flowers summarized the Statewide Ombudsman Program Budget. The Illinois Department on Aging submits two budgets —one that includes a small "cost of living" increase for senior programs and one that includes its recommendations for program increases and additions. This latter budget includes a recommended increase in funding for the Ombudsman Program. Historically, one of the funding sources for the Ombudsmen program has been the Civil Monetary Penalty Funds, which are the penalty fines levied by the Department of Public Health. CMP funds arc used to fund activities that benefit long term care facility residents. Some of those funds have been directed to the Ombudsmen program, and are primarily used to fund staff. The City uses our portion of these funds to pay the salary of a part-time staff member. The Illinois Department of Public Health has informed the Department on Aging that those funds may not be available alter this next year. In order to avoid a large reduction in program staff across the state, the Illinois Association of Long Term Care Ombudsmen has been working with the Department on Aging to identify other funding sources to fill in the bap. OLD BUSINESS There were no outstanding issues. NEW BUSINESS Ms. Seidman attended the Human Services Committee meeting. This recent session was dedicated to the Youth Services Initiative. The Commission on Aging was mentioned several times during the discussion. This is not the first time that Evanston has attempted to establish a Youth Services Committee. Ms. Seidman feels that the Commission should 5 : +, r Minutes submitted --approved actively support the creation of such a Commission. She noted that the City Council is discussing creating a Youth Division of City government with a Youth Commission that parallels the Commission on Aging for youth concerns and a Youth Summit which would be a forum comprised of Evanston youth. There was a consensus amongst Commission members to support a Youth Initiative. All perceived a definite impact of the youth on the city and an importance of understanding the reciprocal relationship between the youth and elderly in our community. Mr. Terry expressed that there has been a longstanding complaint that there is a Commission discussing issues for older adults, which creates recommendations that go before City Council, while there is no such forum addressing youth issues. Any youth programs have historically been created under the umbrellas of arts councils and other committees. Many Commission members expressed that it is critical that any Youth Initiative involve the participation and support of the school district and that local agencies such as the YMCA are instrumental in ser%ices provided. Mr. Streitfeld made a motion that the Commission vote affirmatively to send a statement of encouragement and support to the Human Service Committee and it's commitment to youth. The motion was seconded and carried. Ms Hickman announced that First night Coupons arc available for low-income individuals. Please contact her for the application for the discounted coupons. The meeting fonnally adjourned at 11:34 a.m. The January meeting will be held 9:30 a.m. on January 6, 2007 at Jacob Blake Manor, located at 1615 Emerson. Adjournment Respectfully submitted by Casey Solomon 31