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Home My WebLink AboutMinutes 2008APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, January 9, 2008 / 7:00 p.m. Evanston Civic Center, Council Chambers PLAN COMMISSION MEMBERS PRESENT James Woods (Chair), Sharon Bowie, Coleen Burros, David Galloway, Sara McMurray, Johanna Nyden, Robin Schuldenfrei, Charles Staley 11EMBERS ABESENT Stuart Opdycke (Vice Chair) ASSOCIATE MEMBERS PRESENT (None) ASSOCIATE MEMBERS ABSENT Lawrence Widmayer, Albert Hunter PRESERVATION COMMISSION MEMBERS PRESENT Jordan Cramer (Chair), Emily Guthrie (Vice Chair), Betsy Holtman (Secretary), Ann Dicnner (Assistant Secretar),), Suzanne Farrand, Stanley Gerson, Susan Rundle MEMBERS ABESENT Thomas Prairie, Jon S. Pohl, Jon B. Willarson ASSOCIATE MEMBERS PRESENT Anne Earle ASSOCIATE MEMBERS ABESENT Barbara Gardner. liar%' McWilliams STAFF PRESENT Dennis Marino, Bill Dunkley. Arlova Jackson, Carlos Ruiz COURT REPORTER LeGrand Reporting 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. Evanston Plan Commission Minutes — January 9. 2009 Pace Two 11. DISCUSSION AND ADOPTION OF RULES FOR JOINT MEETINGS Following discussion of the proposed rules for joint meetings of the Preservation Commission and Plan Commission, both commissions voted unanimously to adopt the rules. 111. PROPOSED PLANNED DEVELOPMENT PUBLIC HEARING ZPC 07-06 PD&T / 07HIS-0000-0230 319-320 Dempster St. An application by Geoffrej- Bushor, properry ou-ner, for a Planned Development and amencbnents to the text of the Zoning Ordinance. The subject property commonly known as 318-3 20 Dempster is presently located within the R 1. Single Family Residential District. The applicant requests that the City grant a planned development as a form of special use including such development allowances. exceptions to development allowances, and other relief as ma'%- he nece:ssary to allow the condominium conversion of the property and redevelopment of"the former stable in the rear of the subject propery, for sale as a single fermi!►• detached &&-elling. General'., the proposed project has the follo►ving characteristics: a) The historic double house in the front of 31 S-3 20 Dempster is to remain as is. h) The fomier stable in the rear of the property is to he refurbished as a single famely dwelling is-ith coveredparking. The applicant asis for a te-rt amendment to Section 6-4-1-6 of the Zoning Ordinance to add the test: "Except is -lien authorized as part of a planned development approved pursuant to Section 6-3-6 "Planned Developments " and involving an Evanston Designated Landmark Stricture, " before the current teat, and to Section 6-8-1 - 100) 1(a) of the Zoning Ordinance to add the tart: "except when the planned development includes an Evanston Designated Landmark Structure, in which even the minimum area shall he seven thousand (7.000) squarefeet " following the existing rar1 to allow more than one principal use on such a property. Mr. Steve Engleman, attorney for the applicant, gave an intmductory statement about the proposal and directed Members' attention to various portions of the application. Mr. Geoffrey Bushor, owner, and Ms. Anne Earle. Preservation Commission Associate 'Member, provided an overview of the history of the site and its structures. Mr. Steve Knutson, architect, described the proposed architectural changes. Mr. Engleman and Mr. Bill Dunkley, Zoning Administrator. provided additional information about the zoning relief requested. Public comment was then heard, and members from both commissions discussed the proposal and standards for review. Following deliberation, Preservation Commission Member Holman motioned to grant a Certificate of Appropriateness for the project and read the standards into the record. The motion was seconded by Member Rundle and passed unanimous':. 'Member Rundle then motioned to recommend approval of the special use te, the Plan Comm -.;.lion. The motion was seconded by Member llohman and passed unanimously. 'Member Dierner motioned to recommend approval of the exemption that is part of the text amendment. The motion was seconded by \Member Rundle and passed unanimously. Plan Commission Member Schuldenfrei motioned to recommend approval of the text amendment and read the standards into the record. Member Burrus seconded. Member Evanston Plan Commission Minutes — January 9, 2008 Pace Three Galloway suggested an amendment relating to front and side yards, and Member Schuldenfrei accepted the amendment. The motion passed unanimously. Chair Woods then motioned to recommend approval of the planned development and read the standards into the record. The motion was seconded by Member Burris and passed unanimously. Plan Commission Chair Woods invited the Preservation Commission to offer comments on the draft downtown plan at the January 16 Plan Commission meeting. Preservation Commission Chair Cramer stated that a discussion of the dr311 downtown plan is on the agenda for the January 15 Preservation Commission meeting. and several members plan to attend the Plan Commission meeting on January 16. The Preservation Commission then adjourned, and the Plan Commission took a brief recess before continuing with the next agenda item. A verbatim transcript of the proceedings of this Plan Commission case is arallable froth the CIV of Evanston's web site. The proposal and transcripts can be viewed at the Downtown Libraty's P floor reference desk or at the Civic Center in the Planning Division or Zoning Division during business hours. IV. APPROVAL OF DECEMBER 12 AND DECEMBER 19 \MINUTES Member Nyden commented that the word 'ofrizc' should be removed from the description for 708 Church in both sets of minutes since there is no longer an office component to the project. Chair Woods agreed that it should be taken out Member Burrus stated that 'negative' findings should be changed to 'minority' findings in the December 19 minutes. Member McMurray noted that her name was misspelled as Murray. Member Burrus motioned to approve the amended minutes, and Member Schuldenfrei seconded. The motion passed unanimously. V. REPORT ON DECEMBER 12 EXECUTIVE CO.NMNMiTTEE ;%MEETING Chair Woods provided the report of the December 12 Executive Committee meeting. The Chair and Vice Chair of the Plan Commission met with staff on December 12 for the purpose of discussing whether they would like to continue as the Chair and Vice Chair and to review committee membership and associate membe-r•_.ltip. Member Nyden thought that the nominating os the Chair, Vice Chair, and Committee Chairs should have been done in a more open way w 1_7 the other members of the Plan Commission. She asked if this is normally the way things ar: done. Mr. Dennis Marino, Assistant Director for Planning, stated that the December 12 Executive Committee meeting was a public meeting. Historically, the purpose of the Executive Cor:-..•nittce meeting has been to prepare for a broader discussion of leadership for the next year and _ny other administrative issues at the next full Plan Commission meeting:. I ltc m :tin= npicaliy nas included the Chair. Vice Chair, immediate past Chair, and Committee Chairs. This,, ear. Jim %Voods is the Plan Commission Chair and "Zoning Committee Chair, and Stu ONycke is the Play. Commission Vice Chair and Rules Committee Chair. Al Hunter is the past Plan Commission Chair but is no longer on the Commission and therefore did not attend the Executive Commi=ee meeting. Larry Widmaycr is a past Plan Commission Chair, current Associate Member. and Downtown Plan Committee Chair, but he had a conflict with the Executive Committee meeting. Evanston Plan Commission Minutes -- January 9. 2008 Pace Four Member Nyden asked if the meeting was announced publicly. Mr. Marino stated that the agenda was posted in the Civic Center elevator two days before the meeting, per the City's requirement. ;Member Schuldenfrei noted that the Plan Commission members typically receive agendas for other meetings. She was concerned that Members did not receive an agenda for the Executive Committee meeting, especially since the meeting took place before the regular Plan Commission meeting the same night. Member Nyden also expressed frustration about this. Additionally, she was concerned about duplication of roles between Plan Commission Chair and Vice Chair and Committee Chairs. Member Schuldenfrei referred to the sections of the Plan Commission rules and City Code (Section 2-5-5-2) that apply to the Executive Committee meeting. She stated that she had contacted the Legal Department to confirm that there are no additional rules for the Executive Committee. She suggested that the Chair and Vice Chair should rotate from year to year depending on seniority. She thought that Coleen Burrus, the next most senior member after Member Opdycke, should have been nominated. Chair Woods stated that past Chairs have served for multiple years (e.g., Larry Widmayer). He stated that if Member Schuldenfrei or any other Member would like to nominate someone else, it can be done tonight. Member Burrus was concerned that the power structure had been consolidated to two people. She did not think that Jim Woods should be the Plan Commission Chair and Zoning Committee Chair, nor should Stu Opdyckc be the Vice Chair and Rules Committee Chair. Several members were concerned about this and about not being informed about the Executive Committee meeting. Member Schuldenfrei then nominated Stu Op-dycke as Chair, Coleen Burrus as Vice Chair, Jim Woods as Zoning Committee Chair, and Da%id Galloway as Rules Committee Chair. Member Nyden seconded. Member Staley did not disagree with the tenor but did disagree with the way things were being presented by some of the Members, specifically the undertone that Members Woods and Opdycke %were trying to keep themselves in this situation. He thought that Chair Woods has done a geld job and was glad that he wanted to continue because of his demeanor and experience. Several other Members agreed. Member Staley stated that he did not know about the Executive Committee meeting, but he did not feel 'aced out of anything' because no decisions,%ere made at that meeting, and in fa.t tonight is the opportunity to do so. Member Nyden thought that the leadership roles should rotate while those who had previously held the poiiiions are still on the Commission Member Schuldenfrei agreed. Member Galloway thought that Chair Woo ds should continue as :he Chair since a number of projects that started under his tenure are still pending. I le questio.wd.why there should be a ditTerent Chair when Chair Woods has done a good job, especially during recent controversies, and is willing to continue as the Chair. lie also thought Member Opdycke xvas a good Vice Chair. Member Bouie Lvas concerned about nominating Member Opdycke as Vice Chair when he was not pr:sent tonight to say 'yay' or 'nay.' She thought that Chair Woods has done a good job, has Evanston Plan Commission Minutes — January 9, 2008 Pa;ee Five been fair, and has sought out Member's opinions on wwious issues. Member Burrus thought it made sense to hold off on voting until all Members are present. She also stated that she wanted to hear the philosophy of anyone who Wants to be Chair or Vice Chair and how they plan to lead. Chair Woods suggested postponing a decision until the next meeting because Member Opdycke was not present. Member Staley stated that he will not be present at the next meeting and asked why there is a call to postpone the vote. fie reiterated his concern about the suggestion that Members Woods and Opdycke had somehow gotten together in a hidden meeting to perpetrate themselves, when he thought that nothing could be further from the truth. I le thought that Member Butnts wanted to put her o«n personal philosophy ahead of this commission. Chair Woods suggested throwing away the December 12 Executive Committee meeting minutes and having an open discussion at the next meeting where everyone is present about positions, nominations, chairmanships, committees, and anything else, Member Burros seconded. Members agreed that those who are not presently on a committee should give their recommendations to Chair Woods by the next meeting. VI. ZONING ORDINAiNCE NIAP A.NIENWMENT PUBLIC HEARING ZPC 08-01-tit 1829-1831 Simpson Street NIap Amendment An application h-v Flepspace, LLC, property owner. to consider an amendment to the neap of ilte Zoning Ordinance for the property located at 1829-1831 Simpson Street. The applicant requests that the Ciw remove the properly commonly referred to as 1829-31 Simpson front the R3 Two -Family Residential District and place it wholly within the B1 Business District. The Plan Commission will consider specific modifications and additions to the map of the Zoning Ordinance (end -or the City Coda) to rezone the subject properth- fronn the R3 Two-Fumil_►• Residential District to the BI Business District or another appropriate coning district within the Evanston Zoning Ordinance. The applicant, if successful xvirh the map amendment request. proposes to tttilice the existing building on the subject property .iar an artists studio. Referred to the Zoning Committee without discussion. Initial public hearing process to begin at the Zoning Committee meeting of February 13, 200S at 6pm in the Civic Center. A verbatim transcript of the proceedings of this Plan Commission case is aswilabte from the City of Eranston's 4yb site The proposal and transcripts can he hexed at the Dok'ntoKwn Library's r Jloor reference disk or at the Cis:c Center in the Planning Division or Zoning Division during business hours. VI1. CONTINUATION OF ZONING ORDINANCE TENT AMENDMENT PUBLIC HEARING ZPC 06-02-T Solar Panels To consider antendntents to Ci:-spzers 4, -General Provisions ". 18, "Definitions, " and anY other related sections of the Zoning Ordinance. to amend they tart of the Zoning Ordinance to affect those regulitions regarding passive energy and consen'ation devices, including though not limited to amending 6-4-6-2. GEA'ERZAL PROVISIONS FOR Evanston Plan Commission Minutes — January 9, 2008 Paee Six A CC£SSOR Y LSES AND STRUCTURES and §6-4-6-3:.3LLO1V4BLE ACCESSORY USESAAID STRUCTURES (DETACHED FROA[PRINCIPAL STRUCTURE). The Plan Commission will consider specific modifications and additions to the teat of the Zoning Ordinance to address the location, size, and appearance of solar panels and other passive enerD- dei -ices in efforts to ensure their compatihilin, with the principal structure and the surrounding neighhorhootl Ms. Ariova Jackson, Zoning Planner, summarized the history of the solar panels issue and proposed text amendment. Public comment was then heard from several audience members. Mr. Len Sciarrra, Chair of the Environment Board, and Mi. Ann Dienner, Associate Member of the Preservation Commission, also were present to provid: comments. Mr. Carlos Ruiz, Preservation Coordinator, clarified the issues for landmarks and properties in historic districts. When no one else wished to speak, the Plan Commission closed public comment. Fallowing discussion and deliberation, Member Butrus motioned to rrcommend approval of the proposed text amendment and read the standards into the record. %irmber Schuldenfrei seconded, and the motion passed unanimously. A verbatim transcript ofthe proceedings of this plan Commission case is aivilable from the City of Evanston's web site. The proposal and transcripts can be viewed at the Downtorw Libraty's 3" � floor reference desk or at the Chic Center in the planning Division or Zoning Division during basiness hours. Vill. ADJOURNMENT The Plan Commission adjourned at I I pm. A special meeting is scheduled for WEDNESDAY. JANUARY 16. 2008 at 7pm in the Civic Center. The next regular meeting is scheduled for WEDNESDAY. FEBRUARY 13. 2008 at 7pm in the Civic Center. Respectfully submitted. Tracy Norileet, Planning Division note: author was not present at the meeting due to illness but viewed the videotape of the proceedings in order to prepare the draft minutes) APPROVED MINUTES EVANSTON PLAIN COMMISSION Wednesday, January 16. 2008 / 7:00 p.m. Evanston Civic Center, Council Chambers MEMBERS PRESENT.................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burrus. David Galloway, Johanna ........................................................................Nyden, Robin Schuldenfrei MEMBERS ABSENT ...................................Sharon Bowie, Sara McMurray, Charles Staley ASSOCIATE MEMBERS PRESENT ........... Lawrence Widmayer STAFF PRESENT.........................................Dennis Marino, Carlos Ruiz, Tracy Nortleet COURT REPORTER............................LeGrand Reporting I. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. Il. OTHER BUSINESS Members discussed nominations for Plan Commission Chair, Vice -Chair, and Committee Chairs, and each member indicated the positions they would be interested in holding. Following discussion, Member Schuldenfrei motioned to proceed with voting. and Member Nyden seconded. The motion passed. Member Burrus motioned to nominate James Woods to continue as Chair, and Member Schuldenfrei seconded. The motion passed unanimously. Chair Woods motioned to nominate Stuart Opdycti:r to continue as Vice -Chair, and Member Galloway seconded. The motion passed unanimously. Chair Woods then motioned to nominate the following Committee Chairs: Coleen Burrus (Rules). Johanna Nyden (Zoning), Lawrence Widmayer (Do%vntown Plan), and Albert Hunter (Neighborhood). All motions were seconded and passed unanimously. Chair Woods then motioned to nominate the following to continue as Liaisons to other committed: Coleen Burrus (llousing & Community Development Act), David Galloway (Parking), and Johanna Nyden (Economic Development). Chair Woods also motioned to nominate Lawvnnce Nk'idmayer and Albert Hunter to continue as associate Members. All motions were seconded and passed unanimously. Evanston Plan Commission Minutes — January 16, 2008 Page Three III. CONTINUATION - DRAFT DOWNTOWN PLAN AND ZONING RECOliNIENDATIONS The Downtown Plan Committee of the Plan Commission has been leading a downtown planning process. Residents, businesses, institutions, and other propero. oK•ners have participated throughout the process and ha► a provided their ideas for the future of downtown. A draft downtown plan" has been prepared by Duncan Associates and their partners 77he Lakota Group, 180 Degrees Design Studio, Goodman 111illiams Group, and KLOA. The draft is nox• ready' jor Plan Commission consideration and citizen comment. The anticipated meeting format is below. A. Additional Comments / Questions B. Plan Commission Discussion * The draft plan and supplemental h formation are available online at +t�h^�e.citvofr►anstnn.nrtr�dnti�ntn» hr. Hard copies ojthe draft plan ma), be riexed at the following locations: Evanston Public Library; 1703 Orrington Arc'., lhirdyloor Reference Desk; North Branch Lihrary, 2026 Central St.; South Branch Library, 949 Chicago Ave. The plan can also be viewed between 8.30 a.m. to S p.m. at the City Clerk's Oyce, Room 1200. and in the Planning Division, Room 3900. Public comment resumed, beginning with comments from the Preservation Commission Chair and several Associate Members of the Preservation Commission. Additional comments were then heard from other audience members. When no one else wished to speak, public comment was closed. The consultant team provided a summary and closing statement, and the Plan Commission began discussing the draft plan. Due to lack of time, the matter was continued to Wednesday, February 13, 2008 at 7pm in the Civic Center. A verbatim transcript ofthe proceedings of this Plan Commission case is available front the City •f Eranstott's web site. The proposal and transcripts can be viewed at the Downtown Library's r floor rrferen" desk or at the Civic Center In the Planning Dirision or Zoning Division during business hours IN'. ADJOURNMENT The Plan Commission adjourned at I 1pm. The next regular meeting is scheduled for WEDNES1)AY MARCH 12. 2008 at 7pm in the Civic Center. Respectfully submitted. Tracv Nortlect Planning Division APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, February 13. 2008 / 7:00 p.m. Evanston Civic Center, Room 2404 MEMBERS PRESENT..................................Stuart Opdycke (Vice Chair), Coleen Burrus, David ........................................................................Galloway, Johanna Nvden, Robin Schuldenfrei ........................................................................Charles Staley. MEMBERS ABSENT ...................................James Woods (Chair), Sharon Bowie, Sara ........................................................................McMurray ASSOCIATE MEMBERS PRESENT ........... Lawrence Widmayer STAFF PRESENT.........................................Judith Aiello, Bill Dunkley, Arlova Jackson, Dennis ........................................................................Marino, Carlos Ruiz, Tracy Norfleet COURT REPORTER............................LeGrand Reporting I. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods was unable to attend the meeting, so Vice Chair Opdycke chaired the meeting. He determined that a quorum was present and began the meeting. If. APPROVAL OF JANUARY 9 AND JANUARY l6 \MEETING MINUTES Draft minutes from the January 9 meeting were held without action until the March 12 Plan Commission meting. The January 16 draft meeting minutes were approved unanimously. III. ELECTION OF OFFICERS Vice Chair Opdycke revic%ved the nominations that w ere [Wade at the January 16 Plan Commission meeting: • Chairs: Jim Woods (Chair). Stu Opdycke (Vice Chair). Colon Burrus (Rules Committee Chair). Johanna Nvden (Zoning Committee Chair►. Lam Widmaver (Downtown Plan Committee Chair). Al I1unt.r (Neighborhood Committee Chair) • Liaisons: Cohen Burrus (Housing and Community Development Act Committee), David Galloway (Parking Committee), Johanna Nvden 1 Economic Development Committee) Member Nvden added that Larry Widmayer and Al Hunter were nominated to continue as Associate Members. Member SWev then motioned approval, `)ember Schuldenfrei seconded, and the motion passed unanimously. Evanston Plan Commission Minutes — February 13, 2003 Page Two IV. ZONING ORDINANCE TEXT AINiENDINiENT PUBLIC HEARING ZPC 07-06-T BI District (SDecial Uses) To consider amendments to the tew of the Zoning Ordinance, Chapter 9. "Business Districts " (and am• other related sections), to affect those regntlations regarding the BI Business District, including, though not limited to, amending ti,6-9-3-3. SPECIAL USES. The Plan Commission will consider specific modifications and additions to the te'rt of the Zoning Ordinance land or the Cin, Code) to add the "single famih, residential " use to the list of allowable special uses in the BI Business District. The single-family residential use is not currently allowed in the BI district, either as a permitted use or as a special use. Special Uses are allowed by application and approval of the City Council. Ms. Arlova Jackson, Zoning Planner, summarized the history of the B I district proposed text amendment and directed Members' attention to various documents for this agenda item (e.g., transcript;. standards, etc). Them being no one in the audience who wished to speak on this issue, 'Members discussed and deliberated the issue. Member Nyden read into the record the findings and standards, and Member Staley then motioned to recommend approval. Member Galloway seconded, and the motion passed unanimously (6-0). A verbatim transcript of the proceedings of this Plan Commission case is available from the Cite of Esunston's wv6 site. The proposal and transcripts can be viewed at the Downtown Library's f4 Jtoor reference desk or at the Ciric Center in the Planning Division or Zoning Division during business hour. V. CONTINUATION- DRAFT DO%VNTO1VN PLAN AND ZONING RECOM.. MENDATIONS The Downtown Plan Committee of the Plan Commission has been leading a downtown planning process. Residents, businesses, institutions, and other property owners have participated throughout the process and have provided their ideas for t;ie future of dos-mlown. A draft downtown plan' has been prepared by Duncan Associates and their partners 77ee Lakota Group. 180 Degrees Design Studio, Goodman Williams Group, and KLOA. 77te draft is now rcaell- for Platt Commission consideration and citizen comment. The anticipated mee,Ing turniat is below. A. Additional Comments / Questions B. Plan Commission Discussion Toe draft plan and upplemental inTtrntation are available online at titz.:+'.Cin'otc'1'clnclr�r „r�� :�,�ttttotien. Hard copies of the draft plan may he viewed at the follow-ing locamins: Es-ar,+ton Public Library. 1-0-1 Orrington Atie, third floor Reference Desk:.%'orlh Brancr0 . Lihran% 26 Central St.: South Branch Lihran', 949 Chicago Ave. The plan can also he vir.eed between 8:30 u.nr. to i p.m. (it the Cie►• Clerk's Ofce. Room 1 0(i and in the PL:nning Division. Room 3900- The consultant team presented an electronic version of the master plan (Chapter 6 of the draft downtown plan) that showed the changes made at the last meeting. Members reviewed the Evanston Plan Commission Minutes — February 13. 2008 Pace Three changes made at the last meeting to the bullets under the vision, as well as the changes to objective 1 about economic development (pages 38-39)_ Mr. Carlos Ruiz, Preservation Coordinator, provided an update on the status of the new objective 2 about preservation'adaptive reuse, which had been referred to the Preservation Commission at the last meeting. lie distributed draft language, which %tembers then discussed. Member Sehuldenfrei noted the need for a glossary in the draft plan, which had been suggested by a citizen at a previous meeting. Members agreed and thought the glossary should address preservation'arehitectural terms, as well as zoning terms. Members commended the Preservation Commission for their work. Discussion followed about conservation districts. Members proceeded to discuss and revise the remaining objectives (pages 3941). Thee also discussed the proposed public space improvements (pages 55-61) and the development framework section of the master plan (pages 41-47). Refer to the transcript for the detailed discussion and wording of changes to the draft document. Due to lack of time, the matter was continued to Wednesday, March 12, 2008 at 7pm in the Civic Center. A rerbaiim transcript of thr procee&ngs of this Plan Commission tau is arailable frown the City of Emnstow's web sites The proposal and transcripts can be clewed at the DoKnto*nu Library's Jie Jloor reference desk or at the Chic Censer in the Planning Dirision or Zoning Dh7sion during business hours. V1. ADJOCPWIE\'T The Plan Commission adjourned at I Ipm. The next regular meeting is scheduled for WEDNESDAY, MARCH 12, 2008 at 7pm in the Civic Center. Respectfully submitted. Tracy Norf7eet Planning Division r - f APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, March 12, 2008 / 7. 0 p.m. Evanston Civic Center, Room 2404 MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Sharon Bowie, Colcen Burrus, David ........................................................................GaIloway, Sara McMurray, Johanna Nyden, Robin ...... .................................................................. Schuldenfrei, Ch iies Staley MEMBERS ABSENT ................................... None ASSOCIATE MEMBERS PRESENT ........... Lawrence Widmayer STAFF PRESENT.........................................Judith Aiello, Bill Dunkley, Dennis Marino, Tracy ........................................................................Norfleet COURT REPORTER............................LeGrand Reporting 'IILLi . ............., I. CALL TO ORDER 1 DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting, II. APPROVAL OF JANU ARY 9 AND FEBRUARI' 13 MEETING MINUTES Draft minutes from the Januan, 9 and February 13 meetings W em approved unanimously. III. RECOGNITION OF OUTGOING MEMBER—SHARON BOWIE The Plan Commission Chair and Members recognized outgoing Member Bowie and thanked her for her service on the Plan Commission. IV. ZONING ORDINANCE 11AP AMENDMENT PUBLIC HEARING ZPC 08-02-M 912-946 Pitner Avenue An application hr Josc ph Birgman, prope rn• ou ner of 920 Pitner Avenue, and Andy Spat_, property• owner of 940 Pitner Avenue and represertative of the property owners of 930 Pitner Avenue, it) consider an amendment to the rr.-::, of the Zoning Ordinance for the propern- located at 91 '-9-tf Pirner.4veraue. The appli'.-:-ts request that the Cin• remove the properiv commonh_ • rete rred to as 91 '-946 Pitner fr n the 12 Industrial District and place it it holh• vviihin the .tLVE .Wved C se Fmplt wrer._ District. Continued %,6ithout discussion to the Zoning Committee meeting on April 15 (Civic Center). A verbatim transcript of the proceedings of this Plan Commission agenda item is avallable from the Cite of Evanston's xYb site- The proposal and transcripts can be viewed at the Lk—wtown Library's .l'rfloor reference desk or at the Cirie Center in the Planning Division or Building do Zoning Division during business hours: Evanston Plan Commission Minutes - March 12. 2008 Paee Two V. CONTINUATION - DRAFT DONVI 70'%VN PLAN AND ZONING RECONi11ENDATIONS The Downioun Plan Committee of the Plan Commission has been leading a downtown planning process. Residents, businesses, institutions, and other property ouners have participated throughout the process and hate provided their ideas for the future of downtown. A draft downtown plan* has been prepared by Duncan rissociares and their partners The Lakota Group, 180 Degrees Design Studio, Goodman Williams Group, and KLOA. The draft is now readvfor Plan Commission consideration and citi<en comment. The anticipated meeting format is below. A. Additional Comments / Questions B. Plan Commission Discussion * The draft plan and supplemental information are available online at 11'l4 is',cinntetiansto,t.nr�� ifnHnrosrn. Hard copies of the draft plan may he v ess+ed at the following locations: Evanston Public Librar3; 170.3 Orrington Ave., third floor Reference Desk; North Branch Librar},, 2026 Central St.; South Branch Librar}: 949 Chicago Ave. The plan can also be Weis-edbens-een 8:30 a.m. to S p.m. at the Ciry Clerk's Office. Room 1200, and in the Planning Division, Room 3900. Chair Woods, who was absent at the last meeting, stated that he had read the transcript. The consultants then presented an electronic version of the draft do%%mto%vn plan that showed the changes made at the last meeting (e.g.. objectives and strategies, public space improvements, traditional areas, etc). Members re-*zewed and refined these changes. They then proceeded to discuss and revise the remaining portions of the development framework section of the master plan, including the trap (Figure 6A) and text pertaining to edge and core areas (pages 42-45). As agreed at the last meeting. Members held issues in which they did not reach consensus for further discussion at a future meeting. Refer to the transcript for the detailed discussion and wording of changes to the droll document. Due to lack of time, the matter %vas continued to Wodnesday. April 9, 2008 at -pm in the Civic Center. A rerbadm transcript of the proceedings of this Plan Commission agrnda irrm is available from the Chy of Evanston's k•eb site. The proposal and transcripts can be viewed at the DaWntown Library's t"t Jloor reference desk or at the Civic Center in the Planning Division or Building do Zoning Division during business houm N'I. ADJOURNME. T The Plan Commission adjourned at IQpm. The next regular meeting is scheduled for WEDNFSDAZ'. APRIL 4. 2008 at -pm in the Civic Center. Respectfully submitted, Tracy Norfleet Planning Division APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, April 4, 200817:00 p.m. Evanston Ci%ic Center, Room 2404 MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burrus, Seth Freeman, David ........................................................................Galloway, Johanna Nyden, Robin Schuldenfrei, ........................................................................Charles Staley. MEMBERS ABSENT ................................... None ASSOCIATE MEMMBERS PRESENT ........... Lawrence Widmaycr, Albert Hunter STAFF PRESENT'.........................................Steven Dmzncr. Dennis Marino, Carlos Ruiz, ........................................................................Tracy Norilect COURT REPORTER............................LeGrand Reporting 1. CALL TO ORDER 1 DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. II. APPROVAL OF MARCH 12 MEETING MINUTES Drab minutes from the March 12 meeting were approved unanimously. III. INTRODUCTION OF tiE%V .NIEMBER — SETH FREEMAN The Plan Commission Chair introduced neu- Member Seth Freeman, who grew up in Evanston where his father was Chairman of the Physics Department at Northwestern. He has a Bachelors degree in Business Administration from the University of Illinois Chicago and 25 years experience in busing insight,, intelligence and product management. lie moved back to Evanston with his fancily six Fears ago. IV. CON-17INU ATiON — DRAFT DO«"'%TON% N PLAN AND ZONING RECOMMENDATIONS The Downtv:,T Plan Committc e of the Plan Commission has been leading a downtown planning proce-ix. R� cide nts. businesses, irlstilulivrrs. tt►ui other prope�rt► otirtrers hate parricipated :rroughouy the process and have provided their ideas for the future of downtown. .4 draft downtown plan ` has been prepared kv Duncan Associates and their partners The Lakota Group, 180 Degrees Design Studio, Goodrnan li'illiams Group, and KLOA. The draft is now reacli• jar Plan Commission consideration and citizen comment. The anticipa:cd meeting format is below. Evanston flan Commission Minutes — Anril 9. 2008 Page Two A. Additional Comments 1 Questions B. Plan Commission Discussion * The draft plan and supplemental information are available online at �wtint citt'ojc� anstnn. nrt�/rlrn� nro►t,e. Hard copies of the draft plan may be vielved at the following locations. Evanston Public Library, 1703 Orrington Ave.. third floor Reference Desk, North Branch Libran•. 20'6 Central St.; South Branch Libras-. 949 Chicago Ave. The plan can also he viewed henveen 8:30 a.m. to S p.m. at the City Clerk's Office, Room 1200. and in the Planning Division. Roost 3900. Mr. John Kennedy. a representative of the Evanston Coalition for Responsible Development, gave a presentation titled "'Economic Implications of the Proposed Zoning of 42-50 Stories: Will Evanston BenefitT Discussion followed. Mr. Jordan Cramer. Preservation Commission Chair, and Mr. Carlos Ruiz, Preservation Coordinator, then presented the revisions to objective 2 of the draft dow-tttow-t plan. Background information about architectural character, the National Register's criteria for evaluation, and the Preservation Tax Credit Program was also provided. Discussion followed. The consultants then presented an electronic version of the draft downtown plan that showed the changes made to the map (Figure 6A) at the last meeting. Members reviewed and refined these changes. Chair Woods then summarized changes to the text from the last meeting. There being no further revisions. Members proceeded to discuss and revise Section 7, Zoning Critique and Recommendations (pages 63-69). As aged at the last meeting, Members held issues in which they did not reach consensus for further discussion at a future meeting. Refer to the transcript for the detailed discussion and wording of changes to the draft document. Due to lack of time, the matter was continued to Wednesday, May 14, 2008 at 7pm in the Civic Center. A tyrbatlm oanscripr of the procerdingi of this Plan Commission agenda itrm is arailable fnim the Chy of Emnston's sorb site. The proposal and tmnscripn can be viewed at the Downtown Libraq-'s r floor reference desk or at the Civic Center in the Planning Division at Building d Zoning Division during businns hours. V. ADJOURNMENT The Plan Commission adjourned at 11:1 .4pm. The next regular meeting; is scheduled for WEDNESDAY, NIAY 14, 2008 at 7pm in the Civic Center. Respectfully submitted. Tracy Norflect Planning; Division I APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, May 14, 2008 / 7:00 p.m. Evanston Ci%ic Center, Room 2404 MEMBERS PRESENT..................................Stuart Opdycke (Vice Chair), Coleen Burris, Seth ........................................................................Freeman, David Galloway, Johanna Nyden, Robin ........................................................................Schuldenfrei, Charles Staicy MEMBERS ABSENT ................................... lames Woods (Chair) ASSOCIATE MEMBERS PRESENT ........... Lawrence Widmayer STAFF PRESENT .........................................Dennis Marino, Carlos Ruiz, Bill Dunkley, Tracy ........................................................................Norfleet COURT REPORTER............................LeGrand Reporting 1. CALL TO ORDER / DECLXRaTION OF QUORUM As Chair Woods could not attend, Vicc Chair Opdycke chaired the meeting. Acting Chair Opdycke determined that a quorum was present and began the meeting. 1I. APPROVAL OF APRIL 9 MEETING MINUTES Draft minutes from the April 9 meeting were approved unanimously. III. PROPOSED PLANNED DE% ELOPMENT PUBLIC NEARING ZPC 0"3 PD&.%i 1031 Sherman Avenue An application hi•.11ichael Dalton. proper{►• ou-ner, for a Planned Development and Afap .amendment_ 77te subject prvperty. caninionly known as 1031 Sherman Avenue. is presentiv ftx atvd within the R3 and .11L'E Zoning Districts. The applicant requests that the City grant a map ament.'r nt to change the :owing designation of the entire proper!}' from the R3 Tivo-Family Residential district and MUE Transitional ,%fanufacturing — Emplot•ment district to the Cla Commercial3fixed U.se district or 10 another appropriate zoning district within the Ei,;rsron Zoning Ordinance, and to grant a planned development as a form ofslti•ei,tl use permit including such development allowances. exceptions to do-elopment ,:::c»tiarce •, and other relief as may he necessary to allo►v redevelopment of lt131 Sher nan .4venue as a tuulti fatted!, deyelopntent with accessory parking. Gcneralhv, the al+p: icjnt proposes to construct a new stnecture at 1031 Sherman to develop a multi.r«milli• residential building frith the follo+ving characteristics: a) Approximaiely 45 dtiti ellirg units; bl Approximalell, 1, 000 square fe et of lobby space on the ground floor: cl .{ derined gross3loor area of approxitnule1v 71.476 square feet, resulting in a floor area ratio of about 3.4: ell A six -stony building height of approximately 64 feet: and el Apprarimately 74 parking spaces (33 parking spaces on the Evanston Plan Commission Minutes — Mav 14. 2008 Paee Two ground floor and 41 in an underground garage). The applicant is requesting special use approval feu a planned det-elopment as required by Section 6-10-1-9(D) for a development that includes the construction of more than 24 nets, residential units. Howen•er. the applicant is requesting no site development allowances above what is permitted in the Cla district. Member Burrus motioned to continue 1031 Sherman without discussion to the next meeting on June 11 to allow time for deliberation on the downtown plan agenda item and so that the developer presentation and citizen comment for this project can occur at the same meeting. Member Schuldenfrei seconded, and the motion passed. Continued without discussion by the Members to Wednesday, June 11, 2008 at 7pm in the Civic Center. rt verbatim transcript of the proceedings of this Plan Commission agenda item is ar ailable froth the City of Esanston's w•eb site. The proposal and transcripts can be riewrd at the Downtown Library's 3"t floor refermer desk or at the Civic Center in the Planning Division or Building do zoning Division during business hours IV. ZONING ORDINANCE ,%tAP A.NiENDNIE\T PUBLIC HEARING ZPC 08-0I-M 1829-1831 Simpson Street M91D Amendment An application bt• Flepspace. LLC, property• owner, to consider an amendment 10 the map of the Zoning Ordinance for the propern• located at 1829-1831 Simpson Street. The applicant requests that the City remove the property commoniti' referred to as 1829-31 Simpson from the R3 Two-Famih, Residential District and place it wholh' Is'ithin the BI Business District. The Plan Commission %till consider specific modifications and additions to the map of the Zoning Ordinance (and/or the Cin, Code) to re --one the subject propern from the R3 Tiro -Family Residential District to the 81 Business District or another appropriate coning district within the Evanston Toning Ordinance. The applicant. ifsuccess/ul with the map amendment request, proposes to rttili_e the e-risting building on the subject property for an artists studio. Acting Chair Opdycke: suggested rescheduling this item since the Zoning Committee has not yet made a recommendation to the full Plan Commission, and %lember; agreed. A verbatim transcript of the proceedings of this Plan Commission agenda item is available from the City of Evanston's web site. The proposal and transcripts can be viewed at the Downtown Libraiy's -rd floor reference desk or at the Civic Center in the Planning Division or Building do Toning Division during business hours V. CONTINUATION — DRAFT D0«'1T0'WN PLANAND ZONING RECO'MME\ DATIONS The Doivia sn Plar. Cojnlnuttee u(the Plar. Conunissi4in has heen leading a downtown planning process. Residctnts, hntsinesses, it ctitnrtiotns. ,anti other propern- oti-ners have participated throughout the process and have provided their ideas for the ltture of downtown. .4 draft downtown plan' has h: en prepared by Duncan .Associates and their partners The Lakotu Group, 180 Degrees Design Studio. Goodman fi'illianu Group, and KLO9. The draft is now ready for Plan Commission consideration and citizen comment. The anticipated meeting format is below. Evanston Plan Commission Minutes — Mav 14. 2008 Paee Three A. Additional Comments / Questions B. Plan Commission Discussion " The draft plan and supplemental information are available online at itwttit•.citilofet•anston.ort;.'cloit•ttiotrn. Hurd copies of the draft plan may be vietived at the following locations: Evanston Public Library, 1703 Orrington Ave., third floor Reference Desk,- North Branch Libran•, 3026 Central St.: South Branch Library, 949 Chicago Ave. The plan can also he vicnved benveen 8:30 a.m. to S p.m. at the City Clerk's Office. Room 1200, and in the Planning Division. Room 3900. Acting Chair Opdycke stated that several citizens have requested the opportunity to make additional comments on the drag downtown plan at tonight's meeting. following discussion, Members agreed to let them speak briefly. after the public comment period, the consultants gave a presentation about Section 8 of the draft plan (form based code). Members then proceeded to discuss the text and make revisions as needed. After the meeting recess, Member Burrus motioned to limit debate among Plan Commission members to five minutes per member, and the motion was seconded. Acting Chair Opdycke stated that he was opposed, and discussion followed. Member Burros clarified her motion to specifically apply to Section 8 of the draft downtown plan and called the question. Prior to voting, Member Galloway asked if this would start with item 4 of Section 8 (downtown core district), which is «here the Members stopped at the recess. Member Burrus asked if he wanted to amend her motion, but he did not. Discussion followers. Robert's Rules were cited. The motion passed (4-3 ). Member Burrus then motioned that future motions be made in writing. Robert's Rules were cited. The motion was not seconded, and a vote .vas not taken. Member lyden motioned that the DC3 district be moved to the DC2 district, and DC3 be removed from the plan. No v. as . ote taken. and the meeting adjourned due to loss of a quorum. A serbadm transcript of the proceedings of this Plan Commission agenda item is available from the Cil) of Esanston's web site. The proposal and transcripn can be viewed at the Dow" town Library's 3'4floor reference desk or at the Civic Center in the Planning Division or Building A Zoning Division during business hours. VI. ADJOURNMENT The Plan Commission aUioumcd at 9:30prn. Tne next regular meeting is scheduled for WEDNESDAY, JUKE 11, 260� at 7pm in the Civic Center. Respectfully submitted. Tracy `orfleet Planning Division APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, June 11, 2008 / 7:00 p.m. Evanston Ci%ic Center, Council Chambers MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Buirus, Seth Freeman, Da-vid ........................................................................Galloway, Johanna Nyden, Robin Schuldenfrei, ........................................................................Charles Staley MEMBERS ABSENT ...................................None ASSOCIATE MEMBERS PRESENT ........... Lawrence Widmayer STAFF PRESENT .........................................Dennis Marino, Susan Guderley, Carlos Ruiz, Bill .......................................................................Dunkley, Tracy Norlleet COURT REPORTER............................LeGrand Reporting I. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. 11. APPROVAL OF MAY 14 MEETING MINUTES Draft minutes from the May 14 meeting were approved unanimously. I11. ZONING ORDINANCE MAP AMENDMENT PUBLIC HEARING ZPC 08-01-"%1 1829-1831 Simpson Street .'vIav Amendment An application h-v Flepspace, LLC. propern, owner, to consider an amendment to the map of the Zoning Ordinance for the propern- located at 1829-18.31 Simpson Street. The applicant requests that the City remove the property- commonli, referred to as 1829-31 Simpson from the R3 Tito-Fanrih• Residential District and place it wholh. %vithin the Bl Business District. The Plan Commission %vill consider specific modifications and additions to the map cif the Zoning Ordinance tundlor the City Code/ to re_one the subject property _from the R3 Two-Famihv Residential District to the BI Business District or another appropriate conin- district within the Evanston Zoning Ordinance. The applicant. if successtirl ►vith the map amendment request, proposes to urili_e the etristing building* on the subject prvpern•.1or an artist's studio. Zoning Committee Chair Nyden summarized the issue and Zoning Committee recommendation. She then motioned to recommend approval of the proposed map amendment to rezone the property from R3 WNW. Member Opdycke seconded, and Member Nyden read into the record the findings and standards. The motion passed v6ith Member Freeman abstaining (7-0-1). Evanston Plan Commission Minutes —June =1. 2008 Paee Two A wrbadm transcript of the proceedings of this Plan Commbston agenda item is available from the City of Evanston's weh site. The proposal and transcripts can be viewed at the Downtown Library's Jr floor reference desk or at the Civic Center in the Planning Division or Building A Zoning Division during business hours. IV. PROPOSED PLANNED DEVELOPMENT PUBLIC NEARING ZPC 0"3 PD&NI 1031 Sherman Avenue An appl.,-ation by 3fichael Dalton, propery, oit rrcr, for a Planned Development and Afop Amendment. 77te subject propery•. comnionh- kno%%-ii as I031 Slierntan Avenue, is present1v located within the R3 and AWE Zoning Districts. The applicant requests that they City grant a map amendment to change the =oning designation of the entire properly from the R3 T►vo-Family Residential district and AfUE Transitional Afanufacturing — Emplv%ment district to the Cla Commercial AAred Use district or to another appropriate zoning district within the Evanston Zoning Ordinance, and to grant a planned development as a form of special use permit including such development allowances, exceptions to development allowances, and other relief as niaj• he necessary to allow redevelopment of 1031 Sherman Averure as a multi fainilj- development with accessory parking_ Generally, the applicant proposes to construct a new structure at 1031 Sherman to develop a multi family residential lwilding with the following characteristics: a) Appr rimateN 45 divelling units; b) Appraximately 1,000 square feet of lobby space on the ground Poor; c) .4 defined gross floor ayv-a of approximately 71.476 square feet, resulting in a floor area ratio of about 3.4 d) .4 six -story huilding► height of appraranatel►• 64 feet: and e) Approximately 74 parking spaces (33 parking spaces on the ground- floor and 41 in an underground garage). The applicant is requestingspecial use appruiul jar a planned development as required by Section 6-10-1-9(D) for a development that inchides the construction of mare than 24 new residential units. Hoxycr, the applicant is requesting no site dt-velopment allolvances above foist is permit-ed in the Cla district. Mr. Dan Shapiro, attorney for the applicant, prodded an opening statement and introduced the development train. Mr. Steve Lew, planner and lan.+:cape architect, described the project context, site pisn. landscape plan, and results of the t:s:al impact study. Mr. John Mitchell, architect, descnbed the building design. materials, and floor plans. fir. Luay Aboona, traffic consultant, su-mmarized the findings of the traffic study. Mr. Frank Lorenz, real estate appraiser, provid.:d a market analysis. Following th;: presentation. ,NlernNn asked questiorL: and commented on the proposal. Several Members commended the applicant Ior the public benefits but generally, the Members did not think that the proposed height and density %vere right for this location. Members then asked the development :cam if they %%ishe i to continue the dim sssion to the next meeting to allow time to re%ise the pro-posal. fir. Shapiro asked that the Plan Commission make a recommendation tonight. PubEic comment was then heard. Following deliberation, Member Nyden then motioned to rzcommend denial of the map amendment and proposed planned development. Member Bur. -us seconded, and the motion passed unanimously (8-0). 4lember Nyden then read into the recorJ the findings and standards. Evanston Plan Commission Slinutes —June 11. 2008 Paee Three A verbatim transcript of the proceedings of this Plan Commission agenda item is aswilable from thr City of Erwssron's web site, The proposal and transcripts can be vie%W at the Downtown Library's 3 d floor reference "or at the Civic Center in the Planning Division or Building do Zoning Division during business hours. V. CONTINUATION —DRAFT DOWNTOWN PLAN AND ZONING RECO,NiNIENDATIONS The Downtown Plan Committee of the Plan Commission has N-en leading a downtown planning process. Residents. businesses. institutions, and wher properly owners have participated throughout the process and have provided their ideas for the future of downtown. .4 draft downtown plan • has been prepared by Duncan .4ssociales and their partners The Lakota Group. 180 Degrees Design Studio, Goodman Williams Group, and KLOA. lire draft is note readyfor Plan Commission consideration and citizen comment. The anticipated mee ing format is helot~•. A. Additional Comments / Questions B. Plan Commission Discussion * 71te draft plan and supplemental information are atwilable online at yvivtv.cittwfet•anrton.ore/dott-ttotvn. Hard copies of the draft plan may be vieived at the following locations: Evanston Public Libras}•, 1703 Orrington Ave., third floor Reference Desk; North Branch Librarv. 2026 Central St.: South Branch Library, 949 Chicago dve. The plan can also he viewed henveen 8:30 a.m. to 3 p.m. at the City Clerk's Office, Room 1200. and in the Planning Division, Room 3900. Members discussed the potential need for a special meeting in July to continue discussing the draft downtown plan and agreed that if such a meeting is needed, it would be held on July 16, 2008 at 7pm in Council Chambers. Members also discussed the special City Council meeting held on May 19, 200S. Members then reviewed changes erode to the draft downtown plan at the last meeting and Proceeded to discuss the text and nuke revisions as needed. Continued to the next regular meeting scheduled for Wednesday, July 9. 200S at -pm in the Council Chambers. .4 i-erbatim transcript of the proceeding: of this Plan Commission agenda item is available from the City of Etanston's web site. The proposal and tyunscripts can be viewed at the Downtown Library's 3"r floor reference drsk or at the Civic Center in the Planning Division or Building do zoning Division during business hour. NI. ADJOURNMENT The Plan Commission adjourned a; 10:50pm. The next regular meeting is scheduled for «T_DNFSDAY, JUI.1' 9, 2008 at 'gm in the Civic Center. A special meeting has been scheduled for \%'FDNFSDAI', ILLY 16, 200S at -pm in the Civic Center. Respectfully submitted, Tracy Nor[leet Planning Division APPROVED MINUTES EVANSTON PLAN CON11NIISSION Wednesday, July 9, 2008 / 7:00 p.m. Evanston Ci.ic Center, Council Chambers MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burrus, Seth Freeman, David ........................................................................Galloway. Johanna Nyden, Charles Staley MEMBERS ABSENT ...................................Robin Schuldenfrei ASSOCIATE MEMBERS PRESENT ........... La%vrence Widmayer, Albert Hunter STAFF PRESENT.........................................Dennis Marino, Susan Guderley, Carlos Ruiz, Bill .... .................................................................... Dunkley, Tracy Norfleet COURT REPORTER .................... ........ LeGrand Reporting 1. CALL TO ORDER 1 DECLARATION OF QUORU\1 Chair Woods determined that a quorum %-as present and began the meeting. It. APPROVAL OF JUNE II MEETING MINUTES Draft minutes from the June 1 I meetim= were approved unanimously. III. CONTINUATION - DRAIrT DO%t1-TO%N'N PLAN AND ZONING RECOMMENDATIONS The Downtown Plan Committee of the Plan Commission has been leading a downtown planning process. Residents, businesses, institutions, and other property owners have participated thruughout the prcct.-ss .:rd have provided their ideas for thefuture of downtown.: t draft dolvirtown p: to `has been prepared by Duncan Associates and their partners The L.:l ota Group, 1 o Degrees Design Studio. Goodman 11'illiams Group, and KLOA. The clra;t is now reads t'Or Plan Commission consideration and citizen comment. 77te anticipate,.] meeting► fr)rntat ;-< helm,.. A. Additional Commen:: Questions B. Plan Commission Di-_-uss:on * Tire draft plar. and .supplemen..:l in'-armation are available online at ++�+ti+.cih olcvctr__<in►�.r�rL► 'dn►ti nt� _ + n. Hard copies of the draft plan may be vieived at the following Iocanons: Evanston P`..hlic Library, 1703 Orrington Ave., third floor Reference Desk; North Branch Libran•, 6— 6 Central St., South Branch Library,, 949 Chicago Ave. 77te plan (-an also be viewed ber-w en S:30 a.m. to S p.m. at the Citp Clerk's Office, Room 1700. and in the Planning Division. Room 3900. Evanston Plan Commission Minutes — July 9. 2008 Pace Two Members discussed the changes [Wade to Section 8 of the draft downtown plan at the last meeting. Discussion then followed on the proposed public benefit bonuses (page 91 of the draft plan). Members refined the text for each bonus and voted (as needed) on various aspects of each bonus requirement, such as whether to require that a public benefit be provided onsite (e.g., affordable housing), whether to allow a contribution to be made toward providing the public benefit otlsite (e.g., parks/open space), etc. Members also voted on whether each bonus should remain on the list or become a requirement (e.g., green roof:, side►valk widening) or a prerequisite for asking for a bonus (e.b., LEED Silver as a prerequisite for any of the other bonuses). ~Members tabled discussion of fagade improvements and streetscape and alley improvements until the next meeting. Members also agreed to prioritize the revised list of bonuses prior to the next meeting so they can be discussed further and maximum bonus percentages can be assigned at the next meeting. Continued due to lack of time to a special meeting scheduled for Wednesday, July 16. 2008 at 7pm in the Council Chambers. .a 1,erbatim transcript of the procredings of this Plan Commission agenda item is available from the City of Evanston's web site. The proposal and transcripts can be WemW at the Downtown Library's r' floor reference desk or at the Ciric Center in the Planning Dirision or Building A Zoning Dir isiorr during business hours. IV. ADJOURNMENT The Plan Commission adjourned at 10:45pm. A special meeting is scheduled for WED`ESDAI'. JULY 16, 2008 at 7pm in the Civic Center. The next regular meeting is scheduled for WEDNESDAY. AUGUST 13. 2009 at 7pm in the Civic Center. Respectfully submitted, Tracy Norfleet Planning Division APPROVED MINUTES EVANSTON PLAN C0111MISSION Wednesday. July 16, 2008 / 7:00 p.m. Evanston Civic Center. Council Chambers MEMBERS PRESENT ..................................James Woods (Chair), Stuart Opdyckc (Vice ........................................................................Chair), Coleen Burrus, Seth Freeman, David ........................................................................Galloway, Johanna Nyden, Robin Schuldenfrci ........................................................................Charles Staley MEMBERS ABSENT ...................................None ASSOCIATE MEMBERS PRESENT ........... La►►Tcnce Widmayer, Albert Hunter STAFF PRESENT.........................................Dennis Marino, Susan Guderley, Carlos Ruiz, Bill ........................................................................Dunkley. Tracy N'orfleet COURT REPORTER............................LeGrand Reporting 1. CALL TO ORDER I DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. 11. APPROVAL OF DULY 9 MEETING .-*1I.N TES Draft minutes from the July 9 meeting were approved unanimously. 111. CONTINUATION — DRAFT DOti* NTO%N N PLAN AND ZONING RECOMMENDATIONS The Do►rntou-n Plan Committee of the Plan Commission has been leading a downtown planning process. Residents, husinesse;s. institutions, and other property- ois-ners have participated throughow the process and ha%c proricleal their icteas for fire future of downtown. .4 drerft downtown plan • has been prepared h►• Duncan Associates and their partners The Lakota Group. 180 Degrees Design Studio. Goodman Williams Group, and tiLOA. Citizens have provided comments on they draft plan at several Plan Commission meetings. and the Plar. Commission is nou discussing and deliberating the draft plan. Additional citi_en comments/questions mai- be heard at the Planning &- Development Committee, which is tnc next step gfrer the Plan Commission. Tire draft plan, supplemental in6jrmation. and transcripts front previous meetings are availahle online at dolt rrou-n. Hard copier of the draft plan ma-v he viewed tit the to11o►ring locations: Evanston Public Lihran,. 1703 Orrington Ave.. third floor Reference Desk: Worth Branch Libran•. 2026 Central St.: South Branch Libran•. 949 Chicago Ave. The plan can also he vicived benveen 8:30 a.m. to S p.m. at Evanston Plan Commission Minutes — July 16. 2008 Pace Two the Civic Center, 100 Ridge Ave, in the Cin• Clerk's 0 ice, Room 1200, and in the Planning Division, Room 3900. Members discussed the changes made to Section 8 of the draft downtown plan at the last meeting, including the proposed public benefit bonuses (page 91 of the draftl plan). Members refined the text for each bonus, prioritized them, and assigned maximum bonus percentages. Member then began discussing how the code would be administered. Continued due to lack of time to a special meeting scheduled for Wednesday. August 6, 2008 at 7prn in the Council Chambers_ A vtrbatim transcript of the proceedings of this Plan Commission agenda item is available from the Chy of Eswnstox's web sitr. The proposal and transcripts can be sieved at the Downtown Library's P floor reference desk or ar the Civic Center in the Planning Division or Building A Zoning Division during business hours. IN% ADJOUR-NMENT The Plan Commission adjourned at 10:30pm. A special meeting is scheduled for WEDNES DAY. AUGi1ST 6. 2008 at 7pm in the Civic Center. 17ie next regular meeting is scheduled for NN'FDNESDAY. AUGUST 13. 2008 at 7pm in the Civic Center. Respectfully submitted, Ttacv Norilcet Planning Division APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, August 6, 2008 1 7:00 p.m. Evanston Ci%ic Center, Council Chambers MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burros, Seth Freeman, Da%id ........................................................................Galloway, Johanna Nyden, Robin Schuldenfrei ........................................................................Charles Stale• MEMBERS ABSE\7 ...................................none ASSOCIATE MEMBERS PRESENT ........... Albert Hunter ASSOCIATE MEMBERS ABSENT ............La«•rence Widmayer STAFF PRESENT.........................................Dennis Marino, Susan Guderley, Carlos Ruiz, Bill ........................................................................Dunkley. Tracy Norfleet COURT REPORTER............................LeGrand Reporting 1 ..............L. ...................yy,... I. CALL TO ORDER 1 DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. I1. APPROVAL OF JULY 16 MEETI`G MV,4UTES Draft minutes from the July 16 meeting.. were appmved unanimously. III. CONTINUATION — DRAFT DO« STOWN PLAN AND ZON14 G RECOMMENDATIONS 77te Downrown Plan Committee if the Plar. Commission has been leading a downlown planning process. Residents. hu:inesse e. institutions, and other property owners have participated throughout the procc:.is and have provided their ideas far theInure of downtown. .3 draft dou-ntown p!.zn" has been prepared h.V Duncan .associates and their partners the Lakota Group, ISO Degrees De.5ign Studio. Goodman Williams Group, and KLOA. Citizens have provided comments on the draft plan at several Plan Commission meetings, and the Plan Corr rris<ion is raft discussing and deliberating the draft plan. Additional citi_e►t comments yu, shorts m:ti he heard at the Planning & Development Committee. which is the next step alie•r the Plan Commission. They draft plan, supplemental information, ar.d transcripts from previous meetings are available online at Hard copies ofthe draft plan may be viewed at 1he following locations: Evanston Public Libran•. 1703 Orrington Ave., third floor Reference Desk. North Branch Library. 2026 Central St.; South Branch Evanston Plan Commission Minutes — Aueust 6. 2008 Page Two Library. 949 Chicago Ave. The plan can also be ►'ie►ved ben►•een 8:30 a.m. to 5 p.m. at the Civic Center. 2100 Ridge A ve, in the Cite Clerk's Office, Room 1200. and in the Planning Division. Room 3900. Members discussed the changes made to the drag downto►\-n plan at the last meeting and relined the text accordingly. Members then di;; ussed the 'parking lot' issues, which arc those issues that they did not reach consensus on during previous discussions. \lembers also discussed next steps going fon%ard. Please refer to th; transcript for the details of the proceedings. Continued due to lack of time to the regular meeting scheduled for Wednesday, September 10, 2008 at 7pm in the Council Chambers. A verbatim transcript of the proceedings of LVI Plan Commission agenda item is erailable from the Ciro of Evanston's web site. The proposal and rramL7ipts can be viewed at the Downtown Libraty's 3 4 loor reftrence MA or at the Civic Center in the Planning Division or Building A Zoning Division during business hours. IV. ADJOURNMENT The Plan Commission adjourned at I ipm. The next regular meeting is scheduled for WEDNESDAY. AUGUST 13. 2008 at 7pm in the Civic Center. Respectfully submitted. Tracy Norfleet Planning Division APPROVED MINUTES EV_4NSTON PLAN COMMISSION Wednesday, august 13, 2008 / 7:00 p.m. Evanston Civic Center, Council Chambers MEMBERS PRESENT..................................Stuart Opdycke (Vice Chair), Coleen Butrus, Seth ........................................................................Freeman, David Galloway, Johanna Nyden, Charles ...................................................... I................. Staley. MEMBERS ABSENT ...................................James Woods (Chair), Robin Schuldenfrei ASSOCIATE MEMBERS PRESENT ........... Albert Hunter ASSOCIATE MEXIBE.RS ABSENT ............Law-renee Widmayer STAFF PRESENT .........................................Dennis Marino, Susan Guderlcy, Carlos Ruiz, Bill ... ........................................... .......................... Dunkley, Dominick Argumedo, Tracy Norilect COURT REPORTER............................LeGrand Reporting 1. CALL TO ORDER 1 DECLARATION OF QUORUSI Vice Chair Opdyckc chaired the meeting since Chair Woods was unable to attend. Vice Chair Opdycke determined that a quorum was present and began the meeting. 11. APPROVAL OF AUGUST 6 NIEETI`G .NIINUTES Draft minutes from the August 6 meeting were approved unanimously. III. PROPOSED PLANNED DEVELOPMENT PUBLIC HEARING 08PI- D•0093 631-749 Chlc2vo Avenue An application b' Et nstun De►ru. LLC as (wnlrac i p:,rchaser for the subjectproper4% for a PlannedDevelopment. The subject properiv. commonly known as 631-749 Chicago Avenue. is pre:senth' located within the Cl a Commerci.:l .VLred Use coning district. The applicant requests th,:t the Cin, grant a planned development as a form of special use permit including such. development alloy►'ance�,s, c_rceprons to development allowances. and other reliel'as m,:ti• he nece:ssan• it) allow redevelcPmeni of 631-749 Chicago Avenue as a mired -use de e'onrneni including multi.f'amilti re:s:.-1ntial, live -work, retail, and accessoryparking Generath'. the applicant pr(T' se:s to construct two new attached structures at 631- -sv Chici,go .-vents tc) develop a m.::ed-use development with the fallowing c•haructertstics: a) .-lpproximatel►' 232 dweh:ng writs. b) Approximately 8,400 square feat (�'retail c ominercial space on the ground t:oor, c) A grass floor area of approxintateh• 2'3.- 50 square feet, resulting in a floor area ratio of about 2.73, d) Two connected fu►•e-ston- buildings of appruximatel v 62f et t each, e) Approximately 329 parking spaces distributed both below and above ground within the two buildings. The Evanston Plan Commission Minutes - Au2ust 13. 200S Paee Two applicant is requesting special use approval for a planned development as required by Section 6-10-1-9(D)for a development that includes the construction of more than 24 neiv residential urit_s. The applicant is requesting no site development allowances abo►•e it -hat is permined .n the Cl a district. Vice Chair Opdycke optr-cd the public hearing by summarizing the project based on the public notice_ Mr. Bill Dunkley. Zoning Administrator, also provided information on the project and directed Members' attention to various items in their packet (e.g., staff report, minutes from the Site Plan and Appearance Review Committee). Mr. Steve Ross, developer, provided an opening statement and introduced the development team. Members of the development team then presented the elevations_ landscape plan, market analysis, fiscal impact analysis, traffic study-, and public benefits. Plan. Commission Members asked questions and commented on the proposal, The public carnment period was then opened. Continued due to lack of time to Wednesday, September 10. 2008 at 7pm in the Civic Center_ A verbatim transcript of the p"wredings of this Plan Commission agenda item is available from the City of Evanston's wYb site. The proposal and transcripts can be viewed at the Douvrotin Llbrary's rfloor refer et desk or at the Civic Censer in the Planning Division or Building do Zoning Dhislon during businm houm IV, CONIIIUNICATIONS • CO.NI.NIITTEE REPORTS Rules Committee Chair Burrus announced that a new City web page is available for citizcs to provide thoughts and suggestions for Plan Commission meetings: tistivti�:cine�tci ctnstnn.tart/ntlesct�nrnrittee. Zoning Committee Chair Nyden announced that the 'Zoning Committee will discuss the draft West Evanston plan at the next meeting on August 20 at 7pm. • DISCUSSION OF REFERRAL FROM THE PL-NNING S DEVELOPMENT CONUMITTEE The P1arming & Development Committee has made a referral to the Plan Commis -)on to study the issue of gun sale, per the recent Supreme Court ruling. • DISCUSSION OF DRAFT PROPOSAL FOR PLAN COMMISSION .NIE.NIBER ORIENTATION AND TRAINING Ms. Nor --eet, General Planner, provided a brief overview of the draft proposal for Plan Commission Member orientation and training, which was provided in the meetin- racket. Members discussed the proposal and provided feedback to staff. V. AD.IOURN.NtE_NT The Plan Commission a—ijourned at 10:30pm. The next regular meeting is scheduled for WEDNESDAY. SEPTENIBER 10. 2008 at 7pm in the Civic Center. Respectfully submitted_ Tracy Norfleet, Planni= Division APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, October 15, 2008 / 7:00 p.m. Evanston Civic Center, Council Chambers MEMBERS PRESENT .................................. James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burrus, Seth Freeman, David ........................................................................Galloway, Johanna Nvden, Robin Schuldenfrei, ........................................................................Charles Staley MEMBERS ABSENT ...................................None ASSOCIATE MEMBERS PRESENT ........... Lawrence Widmayer ASSOCIATE MEMBERS ABSENT ........... Albert Hunter STAFF PRESENT .........................................Dennis Marino, Susan Guderley, Carlos Ruiz, Bill .................. ...................................................... Dunkley, Tracy Norfleet COURT REPORTER............................LeGrand Reporting .....y....... ... •l.._t LiA..................M I. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. 11. APPROVAL OF AUGUST13MEETING.MINUTES Draft minutes from the August 13 meeting were approved unanimously. III. CONTINUATION OF PROPOSED ZONING ORDINANCE TEXT AMENDMENT PUBLIC HEARING 08PL\D-0098 Definitions: Retail Goods Establishment and Retail Services Establishment To specifically c•unsider, pursuant tcf a rLftrence frorr. the Planning and Development Committer of the Cin• Council and Ciry Cotle 9-8-3 ("No person, firm or corporation shall engage in the husinecs of a dealer in firearms or handgntns or ammunition in the cin•. including exchange.:oan, renta. ur other transt'r for consideration " t. proposed tirt amendments. Mr. Bill Dunkley. Zoning administrator, briefly summarized this agenda item. Member Galloway motioned to recommend approval, \Iemb-r Schuhlenfrui seconded, and the vote was unanimous (8-0). Member Gallo -way read the findings into the Nord, and members voted unanimously to approve the findings (8-0). Evanston Plan Commission Minutes —October 15, 200S Page Two f verbatim transcript of the proceedia3s of this Plan Commission agenda item is armilable from the City of Emission's web site. The proposal and transcripts can be viewed at the Downtown Libraq•'s r floor reference desk or at the Civic Center in the Planning Division or Building do Zoning Division during business hours. IN'. CONTINUATION OF ZONING ORDINANCE MAP AMENDMENT PUBLIC HEARING ZPC 08-02-Ni 912-946 Pitner Avenue An application hi -Joseph Birgman, property owner of 920 Pitner Avenue, and Ancly Spat_, property oimer of 940 Pitner Avenue and representative ofthe property owners of 930 Pitner Avenue. to consider an amendment to the map of the Zoning Ordinance for the property- located at 91 ?-946 Pitner A►•entie. The applicants request that the City remove the property commonly- referred to as 912-946 Pitnerfront the 12 Industrial District and place it it-holiv within the %L E JUred Use Entployment District. Member Burrus, who is not a member of the Zoning Committee, stated for the record that she has read the transcripts and attended several recent Zoning Committee meetings. Chair Woods noted that the findings were read at the Zoning Committee hearing. Member Freeman motioned to recommend approval, and Nfember Staley seconded. The motion passed with Members Nyden and Burris voting 'nay' 16-2). A wrbadin transcript of the proceedngs of this Plan Commission agenda Item is a►allable franc the City of Esmnston's web sett. The proposes! anal transcripts can be viewed at the Downtown Library's r Jloor reference desk or at the Civic Center in the Plan sing Division or Building & Zoning Division during business hours. V. CONTINUATION OF PROPOSED ZONING ORDINANCE TEXT & 1IAP AMENDMENT PUBLIC HEARING ZPC 07-03-N1&T %�'rtt Evanston Z.onina Changes To consider amendments :o Chapters 8, "Residential Districts, " 17, "Landscaping and Screening: " 18, "Deaini—ons: " i "Implementation and Athninistration: " 7, "Zoning Districts and .flap: " an4 .:nr other related sections of the Zoning Ordinance, to amend the map .:rd Me Ztjt ir,g Ordinance to affect the regulations of the Zoning Ordinance as applied it) :gat area of the Citv presently within the 11'est Evanston .1faster Plan .4reJ anal part r,fthe Canal -Green Bay RoatIlRi(ige :I venue-Cltttrch Street Stutli Area. This hearing mari- c lude�. antong other COnN�iderations, a prospective recommendation it) the C::v Council to place parts or all of the subject area within a different =nnimz dis:ric., -thin an overlay district not Yet established within the Evanston Zoning Ordinant c'. �•r �niti another appropriate oyerlav district (continuedfrom the - Mr. Bill Dunkle%, Zoning Admimstrator, briefly summarized this agenda item. his Susan Guderley, Interim Planning, Divi_,on Director, briefly summarized the history of this plan, including the planning process, for audience members and others uvho may be new to this issue. Chair Woods then summarized the process for tonight and next steps. Member Nyden then motioned to recommend appro%a?. and Member Staley seconded. Discussion followed about the Evanston Plan Commission Minutes — October 15, 2008 Paee Three status of public comment and next steps. Member Nyden then read the findings into the record. The motion passed with Member Freeman Voting `nay' (7-1). A verbatim transcript of the proceedings of this Plan Commission agenda item is available from the City of Evanston's web site. The proposal and transcripts can be viewed at the Downtown Library's rJloorreference desk or at the Civic Center in the Planning Division or Building A Zoning Division during business hours. VI. CONTINUATION -- DRAFT DONI'NTOWN PLAN AND ZONING RECOMMENDATIONS 7be Downtou-n Plan Committee of the Plan Commission has been leading a downtown planning process. Residents. husinesses, institutions, and other propern' ou-ners have participated throughout the process and hate provided their ideas for the future of d011'nh I$7r. .4 draft downtown plan" has been prepared by Duncan associates and their partners The Lakota Group, 180 Degrees Design Studio, Goodman Williams Group, and KLOA. Citizens have provided comments on the draft plan at stweral Plan Commission meetings, and the Plan Commission is now discussing and deliberating the draft plan. Additional citizen comunents/questions may be heard at the Planning ck De%-elopment Committee, which is the nart step after the Plan Commission. * The draft plan, supplemental information, and transcripts from previous meetings are available online at x-tvit,.cin,oftn-anstnrt.ori.,/dnis-ntrn.•n. !lard copies of the draft plan may be viei►tid at the following locations: Evanston Public Library. 1703 Orrington Ave., third floor Reference Desk; North Branch Library-, 2026 Central St.: South Branch Library. 949 Chicago Ave. The plan can also hk' viewed between 8:30 a.m. to S p.m. at the Civic Center, 2100 Ridge Ave, in the Ciro Clerks Office, Room 1200. and in the Planning Division. Roon13900. Mr. Tom Smith, consultant, directed Members' attention to the draft memo summarizing the Plan Commission's recommendation on the drab downtown plan. Members then discussed several additional change to the revised plan and stated a preference for these changes to be incorporated into the plan instead of listing them on ar. errata sheet or addendum. Continued to a special meeting on Monday. October 27. 2008 at 7pm in the Civic Center. A verbatim transcript of the proceedings of this Plan Commission agenda item is available from the C4 of Evanston's web site The proposal and transcripts can be viewed at the Downtown Library's PJloor reference desk or at the Civic Center in the Planning Division or Building d Zoning Division during business hours VII. PROPOSED PLANNED DEVELOPMENT PUBLIC HEARING 08PLND-0083 631-749 Chicago Avenue An application by Evanston Dei•co, LLC as contract purchaser for the subject property, for a Planned Development. The subject prororn•, c onrntonlE• kno}vr, as 631-749 Chicago Avenue, is rresenth• located within the Cl a Commercial Mixed Use zoning district. The applicant requests that the Cin• grant a planned development as a form of special use permit including such development allowances. exceptions to development allowances. Evanston Plan Commission Minutes — October 15.2008 Pape Four and other relief as may be necessur3• to allow redevelopment of 631-749 Chicago Avenue as a ni red -use dcn•elopment including multi farm!}' residential, live-st-Drk, retail, and accessory parking uses. Generalh: the applicant proposes to construct two new attached structures at 631-749 Chicago Avenue to develop a mired -use development ivith the follaiving characteristics: a) Approsimatel)- 232 dss-elling units' b) Approximately. 8,400 square feet of retail commercial space on they ground floor: c) A gross floor area of apprarimateli. 225.250 square feel. resulting in a floor area ratio of ahoul ?. 73; d) Two connected fire -stop• buildings of apprarimatel)- 62 feet each; e) Approrimatelr 329 parking spaces distributed hoth below and above ground within the fwo buildings. The applicant is requesting special use approval for a planned det-eloprnent as required by, Section 6-10-1-9(D) for a development that includes the construction of more than 24 ness, residential units. The applicant is requesting no site development allowances above st-hat is permitted in the Cla district. Members of the development team thanked the Plan Commission for their comments at the last meeting and summarized changes to the site plan, strcetseape, and elevations. Material samples Also were provided. There was no one in the audience who wished to provide public comment. Following deliberation. Member Burrus recommended approval, and Member Staley seconded. Discussion followed, particularly with rtgard to design and materials. Chair Woods amended the motion with a request that the development team continue studying design issues and materials. Member Burros seconded the motion as amended, and the vote for the amendment was unanimous (8-0). Member \ •den read the findings into the record, and the vote on the main motion and findings also was unanimous (8-0). A verbatim transcript of the proceedings of this Plan Commission agenda item is asnilable front the U0. of Evanston's web site. The proposal and trameripts can be viewed at the Downtown Library's 3 d floor reference desk or at the Civic Center in the Planning Disision or Building A Zoning Division during business hoots. YIII. ADJOURNMENT The Plan Commission adjourned at 11:15pm. A special meeting is scheduled far NIONDAY, OCTOBER 27. 200S at 7pm in the Ci%ic Center. The next regular meeting; is scheduled for WEDNESDAY. NO%'F\IBER 12. 2008 at 7pm in the Civic Center. Respectfully submitted. Tracy Norflect Planning Division APPROVED MINUTES EVANSTON PLAN COMMISSION Monday, October 27, 2008 / 7:00 p.m. Evanston Civic Center, Room 2200 MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burrus. Seth Freeman, David ......................................................................Galloway, Johanna Nyden, Robin Schuldenfrei, .......... ............... I .............................................. Charles Staley MEMBERS ABSENT ...................................None ASSOCIATE MEMBERS PRESEN7........... Lawrence Widmayer ASSOCIATE MEMBERS ABSENT ............ Albert Hunter STAFF PRESENT .........................................Susan Guderley, Carlos Ruiz, Bill Dunkley, Tracy ........................................................................Norflcet COURT REPORTER............................LeGrand Reporting e .. .lA•• •fsil t....-.11..Za1lJ• •l,l 1. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods determined that a quorum was present and began the meeting. It. APPROVAL OF OCTOBER 15 MEETING MINUTES Draft minutes from the October 15 meeting were approved unanimously. III. CONTINUATION — DR -AFT DOIN'.NTOW` PLAN AND ZONING RECOMME.NDATIO\S The Downtown Plan Comm rice of the Plan Commission has been leading a dotitnlown planning process. Residents. husire:sses, institutions. anti other prop rtv owners have Participated throughout the process and have provided their ideas for the future of downtown. .4 draft downro-wn plan' has been prepared by DuncanAssociates and their partners The Lakota Group. 180 Degrees Design Studio. Goodman Williams Group, and KLOA. Citizens have provi«ed conitnents on the draft plan at several Plan Commission meetings. and the Plan Coo. Misslf+n is nol+• discussing anti (leliherating the draft plan. .4dditional c•iti_en commcr.:: questions nun• be heard at the Plannirg ei Development Committee. which is the nem step gtiier the Plan Commission. * The drafi plan. supplemerial inh)rmation. and transcripts from previIous meetings are available online ar utii-i+ cirsnre%-anstnrr.oruleloieniols'n. Nard copies of the draft plan may be viewed at the follo%ing locations: Evanston Public Libran-. 1703 Orrington Ave.. Evanston Plan Commission Minutes — (X-tober 27. 2008 Paee Two third floor Reference Desk, North Branch Library', 2026 Central St.; South Branch Libran•. 949 Chicago Ave. 77te plan can also he viewed benveen 8:30a.m. to S p.m. at the Civic Center, 2100 Ridge Ave, in the City Clerk's Office, Room 1200, and in the Planning Division. Room 3900. Chair Woods directed Members' attention to the revised downtown plan in their meeting packets and asked if there were any additional comments and edits. Several additional changes were made to the revised plan. Chair Woods then moved that the Plan Commission recommends to Planning R Development of City Council the Do%%-ntown Evanston Plan as edited updated not only based on all the meetings for the last year but also the comments that have been made at tonight's meeting. Member Burrus seconded, and the motion passed unanimously (8-0). A rerbatim transcript of the proceedings of this Plan Commission agenda item is available from the 00- of Emnston's web sue. The proposal and transcripts can be viewed at the Do%wlown Library's 3'`Jtoor reference desk or at the Ciric Center in the Planning Division or Building & Zoning Dirislon during business hours. 1V. CONINIITTEE REPORTS The next Rules Committee meeting is scheduled for November 18, 2008 at 7pm in the Civic Center. V. ADJOUR.\1IENT The Plan Commission adjourned at 7:50pm. The next regular meeting is scheduled for WEDNESDAY. NOVEMBER 12. 2008 at 7pm in the Civic Center. A special Plan Commission meeting has been scheduled for TUESDAY. DECEMBER 2.2008 at 6:30pm in the Civic Center. Respectfully submitted, Tracy Norfleet Planning Di%lsion APPROVED MINUTES EVANSTON PLAN COMMISSION Wednesday, November 12, 2008 / 7:00 p.m. Evanston Civic Center, Council Chambers MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Tice ........................................................................Chair), Coleen Burrus, Seth Freernzu, Johanna ........................................................................Nyden. Robin Schuldenfrei, Charles Staley MEMBERS ABSENT ...................................David Galloway ASSOCIATE MEMBERS PRESENT ........... None ASSOCIATE MEMBERS ABSENT ............Albert Hunter, Lawrence Widmayer STAFF PRESENT.........................................Dennis Marino, Susan Guderley, Bill Dunkley, ........................................................................Tracy Nlorilect COURT REPORTER............................LeGtand Reporting I. CALL TO ORDER 1 DECLARATION OF QUORUINI Chair Woods determined that a quorum was present and began the meeting. H. APPROVAL OF OCTOBER 27 MEETING MINUTES Draft minutes from the October 27 meeting were approved unanimously. III. PROPOSED ZONING ORDINANCE NLAP AMENDMENT PUBLIC HEARING 08PLND-0119 222 Hartre►• Avenue An application hy.lchan Dachs Buis Yaakov School - Yeshivas Tifere.:s T61. Inc. ! iaakos, School Orthodox Center. for a map amen"Iment fur 222 Hartrey Street. The applicant requests that the Cin- remove the propern� commonit• referred to as 22 Har1re-11 Street front they 1' Industrial District and place it wholh• within the Cl Conuntercial District. The Plan Commission ssill consider specific mo-Jifications and additions to the map of the Zoning Ordinance tand'or the Cin• Code) :n re_onc the suhiect property from the 12 General Industrial District to the Cl Commercial District or another appropriate zoning district or overlay district within theEvar.:on Zoning Ordinance. $6-.I-4 contains they requirements. procedures. and standards dvr amendments tt) the Zoning Ordinance. including the rights of the applicant and neighhoring land users. §6-14-3 contains the allowances. requirements, standards and limitations within the 12 General Industrial District. §6-10-2 contains the allowances. requirements, standards and limitations within the CI Commercial District. Evanston Plan Commission ;Minutes — November 12, 2008 Pace Two NOTE: The entire application and associated documents are available for inspection at the Zoning Office at 2100 Ridge venue Room 3700 during office hours. For information, contact the Zoning Office at:nninkv r cirvoleva►trton.arcf, or (847) 866-2930. Office Hours are Mondai—Fridm-. 8:30am-3:00pm, closed holidays. For mobilin•-comntunications access. call (847) 448-8032 (771). bill Dunklev, Zoning Administrator. Bill Dunkley, Zoning Administrator, read the staff report for this case into the record and summarized the results of the Site Plan & Appearance Review Committee meeting. Discussion followed. Mr. James Murray, attorney for the applicant, provided an opening statement and introduced the development team. Members of the development team then provided information about the school and its operation and presented floor plans, elevations, and the results of the traffic study and market study. Members asked questions and requested additional information for the next meeting. including: • Directional signage for pathways to the priNposed school; • Whether the site has an environmental problem (phase I results and phase II, if any); • Results of Dept. of Public Works' review of the project; • Fiscal impact statement including consideration of payment in lieu of taxes, • Whether how the proposed adaptive reuse of the existing structure could be LEED- certified and to what level; • Whether bow the community can use the school's facilities. To allow time for the applicant to respond to the Members' requests for additional information, the hearing was continued to Wednesday. Decernher 10, 2008 at 7pm in the Civic Center. A verbatim transer4V of the proceedings of this Plan Co• mission agenda item is available from the City' of Evanston's web site. The proposal and transcripts can be riewed at the Downtown Libraly's rJloor rrferenet desk or at the Civic Center in the Planning Division or Banding A Zoning Division during business hours. IV. COMMITTEE REPORTS The next Rule Committee meeting is scheduled for November 18, 2008 at 7pm in the Civic Center. V. ADJOURNMENT The Plan Commission adjourned at 9:40pm, scheduled for %%*FDNFSDAN DFCEMBER Respectfully submitted. Tracy Nor eet Planning Division The next regular Plan Commission meeting is 10, 2008 at 7pm in the Civic Center. APPROVED MINUTES EVANSTON PLAIN COMMISSION Wednesday, December 10, 2008 / 7:00 p.m. Evanston Ci%ic Center, Council Chambers MEMBERS PRESENT..................................James Woods (Chair), Stuart Opdycke (Vice ........................................................................Chair), Coleen Burrus, Seth Freeman, Johanna ........................................................................Nyden, Robin Schuldenfrci, Charles Staley MEMBERS ABSENT ...................................David Galloway ASSOCIATE MEMBERS PRESENT ....... .... LawTcnce Widmaycr ASSOCL-\TE MEMBERS ABSENT ............Albert Hunter STAFF PRESENT .........................................Susan Guderley, Bill Dunkley COURT REPORTER............................LeGrand Reporting .....................................t I. CALL TO ORDER / DECLARATION OF QUORUM Chair Woods determined that a quorum %vas present and began the meeting. II. APPROVAL OF NOVEIMBER 12 MEETING MINUTES Draft minutes November 12 regular meeting were approved. Ill. ANNUAL ELECTIONS AND CO�►I'%IITTEE SIGN-UP Chair Woods noted that it is the nc%v practice of the Plan Commission to nominate and elect officers and select committee chairs at its regular December meeting. Member Staley nominated Stu Opdycke as Chair, who accepted. \t-nber Schuldenfrei seconded the nomination and Nir. Opdycke was approved by acclamation. Chair Woods nominated Johanna Nyden as Vice Chair, and she accepted. \Iemb; r Staley seconded the nomination and Ms. Nyden was approved by acclamation. As Mr. Opdycke is also a candidate for the Office of Mayor in the Spring elections, it was noted that the Plan Commission's Administrative Rules R Procedures state that Vice - Chair N}-den would succeed \1r. Opdyck, as Chairman, should he be elected, and a new Vice Chair would be elected. Committee Chairs and otter assignments %vere made as follows: Stu Opdycke Liason to Citizens Advisory Committee on Public Place Names Colleen Burrus Liason to Housing & Community Development Act Committee Seth Freeman Liason to Economic Development Committee David Galloway Liason to Parking Committee Jim Woods Chair, Zoning Committee Chuck Staley Chair, Rules Committee Evanston Plan Commission Minutes — December 10. 2008 Paee Two Appointment of the Chair for the Neighborhood Committee was tabled to allow time for staff to evaluate and report on the potential for future neighborhood planning initiatives and to hear from Member Hunter on his interest in continuing to serve as Chair for this committee. Chair Woods nominated Larry Widmayer and Al Hunter to continue to serve as Associate Members. Mr. Widmayer accepted his nomination, noting he wished to continue his work on completing and adopting an updated Downtown Plan. \Icmbe"r Nyden seconded the nominations and Mr. Widmayer and Mr. Hunter and they were approved by acclamation. IV, PROPOSED ZONING ORDINANCE titAP AMENDMENT PUBLIC HEARING 08PLND-0119 222 Hartrev Avenue .4n application b'V Joan Dachs Bais Iaakov School — Y c3hivas Tiferes Teti, Inc. I }uakov School Orthodox Center, for a map amendment jor 2,:_ 11artrev Street. The applicant requests that the City remove the properly commonh• r;C.ferred to as 222 Hartre , Street from the 12 Industrial District and place it wholly wit&n the Cl Commercial District. The Plan Commission will consider specific modifications and additions to the snap of the Zoning Ordinance (antt!or the City Code) to rezone the subject property front the 12 General Industrial District to the Cl Commercial Disrrct or another appropriale zoning district or overlay district within the Evanston Zoning Ordinance. ,��6-3-4 contains the requirements, procedures, and standards for amendmer_rs to the Zoning Ordinance, including the rights of the applicant and neighboring land users. §6-14-3 contains the allowances, requirements, standards and limitations % r, hin the 12 General Industrial District. §6-10- 2 contains the allowances. requiremen.r_c, standards and limitations within the Cl Commercial District. ,VOTE: The emire application and associated documer,s are available _Jor inspection at the Zoning Office tit ?i tip Ridge zl +venue Room 3700 du.-:ng office hours. For information. contact the Zoning Office at :oninetu rimc-evanston.ore, or (847) 866-2930. Office Hours arc .11onda,N—Friday. 8:30am-5: 00pm. cl,: ,Cd holidti.Vs. For ntobilir� �comrnrunicutiors access, call (SY 7) 448-S l? 2 1:71 j. Bill Dunkley. Zoning .-ldntinistralor. Mr. James Murray. anomey for the applicant, clarified tha: the _..Iplication for the map amendment did not include the adjacent %'incyard church propo!ny. He also introduced supplementary materials which included: the original trafflic rczizrt, a LEED consultation report, a tax impact study, a neighbor -,ckod interaction statement, a mem. d renderings, information on building materials suggested by the project's architect, project area photographs showing the correct street names, and an emir-onmental report associated wl::i a No Further Remediation (NFR) letter that wvas part of the property acquisition prods. Mr. Murray introduced project architect Richard Hedlin who discussed the new renderings which had been updated to better depict massing and building materials. Mr. Hedlin also discussed the LEED report, noting that the project's goal was to achieve a score of 47 on the 2007 LEED checklist which, if achieved, could put the project in the Gold category. Several Commissioners followed with questions related to the tiFR letter, specifically regarding the location and the typets) of hazardous materials on the site. The applicant fir. Weiss stated that the school will also make its facilities available to any community organization without charge, provided that it does not conflict with the operations of the school and that it conforms with the principles and context of the Faith of the Orthodox Jewish religion. For example, if any food was served it would have to be kosher food. Mr. Weiss also responded to questions from the Commissioners regarding the current and future prospects of industrial uses for the subject property and in the surrounding area. This was followed by presentations by consultants to the applicant responding to questions from the Commission related to the fiscal impact and traffic. Member Staley motioned to recommend approval provided the City Council is able to negotiate with the applicant for payments in lieu of real estate taxes that arc acceptable to both the applicant and City. Member Schuldenfrei proposed an amendment which would instead read "on -swing payments" and it was accepted by Member Staley. Member Freeman seconded the motion as amended. The motion failed to pass, with Members Burrus, Opdycke, Woods, and Nyden voting `nay' (3-4). Member Opdycke motioned to recommend denial and it was seconded by Member Burrus. The motion passed, with members Staley, Schuldenfrei, Freeman voting 'nay' (4-3). Member Opdycke read the findings into the record, and members voted to approve the findings, with members Staley. Schuldenfrei, Freeman voting `nay' (4-3). A verbatim transcript of the proceedings of this Plan Commission agenda item is available from the C4 of Evanstan's web site. The proposal and transcripts ran be viewed at the Downtown Library's rfloor reference desk or at the Chic Center in the Planning Division or Building h Zoning Division during business hours. IV. COAINIITTEE REPORTS There were no Committee Reports. V. ADJOURNMENT The Plan Commission adjourned at 10:57 pm. The next regular Plan Commission meeting is scheduled for WEDNESDAY. January 14. 2009 at 7pm in the Civic Center. Respectfully submitted, Susan GuderIey Planning Division