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HomeMy WebLinkAboutMinutes 2000"Draft -- Not approved" Note: mutes are not verbatim Minutes Evanston Arts Council Tuesday, November 14, 2000 COUNCIL MEMBERS PRESENT: Mr. David htickenberg, Chairman Ms. Genevieve Costello Ms. Bonnie Zak Ms. Elena Kaiser COUNCIL MEMBERS ABSENT: Mr. Tony Kelly Ms. Amy Seidman Ms. Bobbie Saltzman STAFF PRESENT: TvIs_ Michelle Brodsky Ms. Pamela Blevins Ms_ Virginia Roeder Ms_ Andrea Leland Ms_ Sandra Hill Mr. Robert Dorneker, Superintendent of Recreation Ms. Oneka Davis, Secretary II OTHERS PERSENT: Mr. Tony Adler, Noyes Resident Artist Ms. Elizabeth Passman, Noyes Resident Artist Mr. Lara Teeter, Light Opera Works The meeting was called to order at 7:15 p.m. APPROVAL OF ART COUNCIL MINUTES Minutes of the September 12, 2000, meeting were approved and seconded. The minutes of the October 17, 2000 meeting were not available due to a computer virus experienced by the City of Evanston, they will be submitted at the January] 6 meeting. Midwav Presentation -Light Opera Works — On behalf of Light Opera Works, Mr. Lara Teeter thanked the Arts Council for the contribution given to their project at the Martin Luther King Laboratory School. With the donation to the company, they were able to help students and their families receive discounted tickets to performances. An art exchange program has been established with an artist from Light Opera Works and the school choir. And the Cat from Tintypes will perform at the fall assembly. Ms. Brodsky asked Mr. Teeter to speak briefly on content of Tintypes. Tintypes is a review that was written in the early 80s by Mary Type and Gary Crow. It's collection of forty songs from the turn of the century by a number of composers. The characters are historical figures from the time periods of the songs. Mr. Mickenberg and Ms. Brodsky briefly explained the purpose of the Midway Presentations to the new council members. The Arts Council and City Staff introduced themselves to Mr. Teeter. Mr. Dorneker informed the council members that Midway Presentations have been scheduled for January, February and March of 2001. Chair Report — Mr. Mickenberg discussed the letter from Roger Crum regarding the process of hiring a Director for the Noyes Cultural Arts Center. The same process will be used involving members of the Arts Council and City of Evanston Staff. Ms. Kasier, Ms. Feldman and Mr. Mickenberg will represent the Arts Council when interviewing candidates. There are currently five candidates to be interviewed. Mr. Mickenberg requested information on all of the candidates that have been pre-screened for the position. Mr. Dorneker suggested that Mr. Mickenberg contact Judy Witt, Director of Human Resources. Mr. Mickenberg has a scheduled meeting with Roger Crum to discuss the relationship between the City of Evanston and the Arts Council. The letter to the Human Services Committee as to where Arts Council stands on the issue of meeting with the City and what the issues are, is currently being edited. 2 David asked for a volunteer to represent the Arts Council on the I -Arts committee. Ms. Kasier, Ms. Blevins and Ms. Roeder all expressed an interest in representing the Arts Council. There was a brief discussion about the history of I -Arts. David will check on the number of positions available for Arts Council representatives. David request the names of all of the members aldermen, he is interested in going around and talking to aldermen in Evanston. He will begin by talking to Alderman Ed Moran this week. Tony Kelly has offered to setup an appointment with Ann Raney. Public Art Committee Report — Ms. Virginia Roeder stated that the Levy Center Committee has met on two occasions to discuss the types of artwork could be displayed at the Center. At the first meeting the architect presented the plans for the new building. Suggestions were made on different ways to spend the money (sculpture, indoor murals, benches, a fountain etc.). The Levy Center is scheduled to be completed, November 2001. A suggestion was made to divide the money to purchase more than one piece of art. The committee will meet again in December. Mr. Mickenberg suggested the committee involve a member of the community. The designs have been accepted and a contractor has been chosen. David asked if anyone had suggested hiring a landscape artist? Ms. Roeder said that the idea of hiring a landscape artist did come up. Noves Center Committee Report — The committee discussed the upcoming leases and the possible 4.5% rent increase. The rent collect at Noyes is part of the Noyes Overall Budget for the center, which is part of the General Fund of the City. There was a discussion about the Noyes Center Budget and the justification of the 4.5% rent increase. Ms. Brodsky requested a detailed report to justify the increase. Mr. Mickenberg asked, where the building stood on the million -dollar budget? The proposed repair plans from the architect for the Noyes Center was discussed. Ms. Brodsky stated that, one quarter of the million -dollars has already been spent on boilers and other up grades. Mr. Domeker briefly spoke about the Noyes Center Budget that has been established which will be use for general repairs to the building. 3 There was a discussion about the future of the Noyes Center and whether or not the current location would be sufficient in the future. Also discussed were two-year leases and community service. David requested information on whether or not Noyes is subsidized space. Staff Report — Mr. Dorenker spoke briefly about the resignation of Cindy Reed as Senior Program Coordinator. A request was made for an Arts Council member to be in attendance at the Art Exchange on November 15. Bonnie Zak volunteered to attend. Budget — The budget report was unavailable due to a computer virus experienced by the City of Evanston. The requested changes to the budget have been made, and will be reflected in the next packet. Program Report — The initiative date for the Black History Month program at the Noyes Center is February 17, 2001. A number of volunteers have signed up. The committee is open for ideas for the Black History Month program. The 2001 Festival information will soon be available. A Request for Proposal (RFP) for the Lakeshore Festival will also be made available. Mr. Mickenbere made a motion to the council to thank and recognize Cindy Reid for everything that she has done, and wish her well. ADJOURNMENT The meeting adjourned at 9:02 p.m. The neat scheduled meeting of the Evanston Arts Council is Monday, December 11, 2000 Noyes Cultural Arts Center 7:00 p.m. 4 "Draft — Not approved - Mote: minutes are not verbatim Minutes Evanston Arts Council Tuesday, October 17, 2000 COUNCIL MEMBERS PRESENT: Mr. David Mickenberg, Chairman Ms. Bobbie Saltzman Ms. Bonnie Zak Ms. Elena Kaiser COUNCIL MEMBERS ABSENT: Mr. Tony Kelly Ms. Amy Seidman STAFF PRESENT: Mr. Robert Dorneker, Superintendent of Recreation Ms. Kathy Whyte, Clerk Typist I1 Ms. Oneka Davis, Secretary 11 OTHERS PRESENT: Mr. Tony Adlcr, Noyes Resident Artist Ms. Elizabeth Passman, Noyes Resident Artist The meeting was called to order at 7:12 p.m. Nis. Michelle Brodsky Nis. Pamela Blevins Ms. Virginia Roeder Ms. Andrea Leland Nis. Genevieve Costello Nis. Sandra Hill APPROVAL OF ART COUNCIL MINUTES Minutes of the August 15, 2000, meeting were approved and seconded. Minutes of the September 12, 2000, meeting were not approved and will be resubmitted at the November EAC meeting. Introduction of EAC Members — New and current council members introduced themselves. Public Art Committee Renort — Mr. Mickenberg spoke with Laura Sm iano about the Debra Butterfield Sculpture and how far it had come in conservation? Mr. Mickenberg said he would go and take a look at the sculpture. The City of Evanston commissioned the Public Art Committee, to select artwork for the new Levy Senior Center. The new Levy Senior Center will be located in James Park at Mulford and Dodee Ave. The amount allocated for the project is $60.000. A Selection Committee «Ill be formed. and a representative from the Arts Council will serve on this committee. Ms. Roeder volunteered to be the Arts Council representative and Mr, Jack Lerman. a Notes resident artist. will also serve on the Selection Committee. Several issues were raised regarding the selection process used Church Street garage project. Because of these concerns, the rulestregulations and guidelines will be reviewed by Mr. Mickenberg and its. Saviano to ensure that everyone is treated fairly. Any changes/recommendations to the current procedures will be discussed at the November EAC meeting. Noves Center Committee Renort — Nir. Nlickenberg asked for volunteers to serve on Noyes Center Arts Committee. This committee is not functioning properly and needs to revisit its mission. Ms. Saltzman asked how many Arts Council members are needed to serve on this committee. Mr. Mickenberg responded that 3-4 people are needed that can meet on a regular basis to review tenantibuilding concerns and safety issues. This committee should establish Goals and Objeefives and try to accomplish them. The committee will also determine which issues have already been addressed. and which issues still need to be addressed and have ongoing communication with the tenants. Nis. Leland asked who will be the City's representative on this committee. Mr. Gaynor or Mr. Domeker. Mr. Domcker responded that.\1r. Kevin Wallin and his. Toni McKinley will attend all NCAC meetings. He further stated that Ms. McKinley is still the Building Manager at Noyes. %vl o is assisting Mr. Wallin to improve the day-to-day operations at Noyes. Mr. Wallin has been assigned to Noyes on a temporary basis. Tenants can go directly to Mr. Wallin with concerns or Ms. McKinley, if Mr. Wallin is not available. Mr. Nfickenberg asked the tenant representatives if they have seen any changes (positive or negative) in the building because of this reorganization? Ms. Passman responded that there is less tension, the office runs smoothly, and everyone is friendly and cooperative. Nis. Leland stated that the NCAC could not function properly because of the tension with Mr. Gaynor. EAC members would like to meet Mr. Wallin. 2 Mr. Mickenberg explained to new EAC members that a letter was sent to the City, Council that expressed their desire to separate from Parks/Forestny and Recreation. Mr. 'Mickenberg also updated new members on the cturent problems; between Parks/Forestry and Recreation and EAC, and further staed this is the reason several letters have been written to the Evanston Review. The decision for separation between Parks/Forestry and Recreation is still pending until another meeting is scheduled between EAC and the Human Services Committee. Ms. Brodsky, Ms. Saltzman and Ms. Roeder volunteered to serve an the NCAC committee. M s. Brodsky- will be the chairman. but requested the meeting time be: changed. Ms. Kaiser asked what the former NCAC members had worked oa and what issues need to be addressed by the new committrov? Mr. Mickenberg responded that a Mission Statement for the Noyes Center Arts Committee has already been established. As of right now there is some confusion regarding Noyes Cultural Art Center's purpose within the City of Evanston. Mr. Mickenbcrrg further stated that the tenants of Noyes should have a means of bringing issues to the Boor and become more involved with the future of Arts Council and Noyes. Cultural Fund Committee — The Cultural Fund Applications for 2001 are being printed. The deadline to turn in an application is January 26, 2001. The application will also be posted on the Internet. The grant applications were divided into three categories: Stability, Organizations and Individual Grants. A separate budget was developed for the Individual Grants. Director Search — Resumes for the Director's position has been assembled. Mr. Crum will send a letter to the Human Services Committee and the City Council to update them on the status of the Director's search. The EAC, Mr. Gmmor and the City Manager will assist with the hiring process. Mr. Mickenberg informed the new council members that Noyes has been without a director for eighteen months_ Mr. Mickenberg further stated that the director's search has been tied up with Parks/Forestry & Recreation issues. He further stated that he is beginning to question the role of the EAC's role within the Parks/Forestry and Recreation's organization. He feels that the Arts Council should be in charge of the director's search. Mr. Dorneker stated that only one candidates was recommended by the Arts Council, who later removed herself from the process. Two other candidates were interviewed, but Arts Council wasn't impressed with these candidates. Mr. Dorneker said that the City has tried hard to get candidates. Ms. Leland stated that it would be hard for a director to step in because of the tension between the City and EAC. Mr. Mickenberg stated that the problems between EAC and Parks Forestry and Recreation would not exist if EAC members could get along «ith the Dirttitor of Parks/Forestry and Recreation. He feels that the director's search is a lxlw r control issue. Because of the absence of a director for so long. many important issues aren't being addressed. There is no excuse why is taking so long to hire a director. Mr. Mickenberg is waiting on a call from Mr. Crum ahaut tire status of the director's search. A compromise on the separation issue bet -weep EAC and Parks/Forestry and Recreation needs to be established. Therefor_. Mr. Crum stated he willappointthree people. and Mr. Mickenberg will appoint three people to sit down and come up with a middle ground on this issue. The Arts Council %%ill also write a letter to the Human Services Committee and ask them why they have never received a response to this request. Undate on Human Services Committee — The Human Services chairman will determine if the separation of EAC from Parks/Forestry and ReLTeation will be put back on the agenda. Arts Council Retreat Budget — The Arts Council Retreat has a S6,000-$7,000 budget. Half of the money %~till be allocated by Parks/Forestry and Recreation and the other half by the Block Museum. The retreat probably will trot cost that much, so the remainder will be put back into the 1791 account, not the 1793 account. Mr. INtickenberg will contact the Mr. Ron Mrowiec, the business manager regarding the accounts. A copy of the current budget was distributed and discussed. EAC members will go through expenditures by the end of October and come in with flat budget. The Budget Office «ill make adjustments to the new budget, which must be in place by March 1, 2001. Mr. Mickenberg questioned how the current budget was established with EAC's input. He further stated that the way the current budget reads, EAC will only be in charge of the Cultural Fund, and nothing else. Mr. Dorneker stated that there %vili be a 3% rent increase for Noes tenants in 2001. A budget meeting %vas scheduled for EAC of November 9:' at 4:30p.m. Ms. Davis will check to see if a room is available at Noyes. Council members e-mail addresses will be added to the current membership list. Mr. Dorneker and Ms. Davis' names will also be added to the list ADJOURNMENT The meeting adjourned at 9:30p.m. The next scheduled meeting of the Evanston Arts Council is Tuesday, November 14, 2000 Noyes Cultural Arts Center, Studio 106 7:00 p.m. Minutes Evanston Arts Council Tuesday, September 12, 2000 COUNCIL MEMBERS PRESENT: Mr. David Mickenberg, Chairman Ms. Michelle Brodsky Mr. John Wertmyer Ms. Bobbie Saltzman COUNCIL MEMBERS ABSENT: Ms. Andrea Swan Ms. Andrea Leland STAFF PRESENT: "Draft — Not Approved" Note: minutes are not verbatim \Is. Amy Seidman \ir. Tony Kelly \is. Eleana Kaiser \'Is. Naomi Feldman Mr. Douglas J. Gaynor, Director of Parks/Forestry and Recreation Robert Dorneker, Superintendent of Recreation Cynthia Reid, Senior Program Coordinator Kathy Whyte, Clerk T) pist I1 Oneka Davis, Secretary 1I OTHERS PRESENT: Mr. Tony Adler, Noyes Resident Artist Ms. Liz Passman, Noyes Resident Artist Mr. Paul Giddings, Parking Committee Ms. Laura Saviano, Co -Chair, Public Art Committee Mr. Jerry Hausman, Public Art Committee Ms. Cease Giddings, Public Art Committee Ms. Chic Curley, Public Art Committee Ms. Buche Jones, Public Art Committee Ms. Elizabeth Ockwell, Public Art Committee Ms. Barbara Goldsmith, Associate Member, Public Art Committee Ms. Gail Struve, Associate Member, Public Art Committee Ms. Cheryl Wolin Ms. Bo Kim Mr. Jim Parks Mr. Tom Skamskee The meeting was called to order m 7:15 p.m. APPROVAL OF ARTS COUNCIL MINUTES Minutes of the August 15. 2000. meeting were not approved and will be resubmitted at the October EAC meetings. OLD BUSINESS Church St. Garage Artwork Update — Several council members received letters from Ms. Jin Soo Kim, one of the finalists for the garage project. Nts. Kim stated in her letter that she received a phone call from Ms. Saviano, co-chair of PAC committee. informing her that another piece was selected as the finalist. Ms. Kim expressed her disappointment about not being selected and contacted council members with her concerns, which \%,ere discussed at the joint PAC and EAC meeting on September 12, 2000. Because of these concerns, some council members questioned whether all policies/guidelines where followed to select the artwork for the Church St. Garage. Mr. Tom Skamskee and Ms. Boo Kim also spoke on behalf of Jin Soo Kim. They also questioned whether Ms. Kim had been treated fairly, and asked if she could schedule an additional meeting to answer any questions that weren't asked by the selection committee previously. Mr. Skamskee further asked if Ms. Kim received the •3me amount of time to make her presentation further as the other finalist did. Committee members explained that she was given equal time to answer specific questions asked by the committee. Mr. Miekenberg stated that the selection process was done fairly and the final selection had been made. Mr. Mickenberg recommended that the artist (Lincoln Shatz) be invited to the ' October EAC meeting to review his maquette, educate the council about his project, and answer additional questions that council may have. Mr. Kelly stated that Mr. Shatz would make a presentation to the Parking Committee on September 27'h, if anyone would like to attend. Inviting Mr. Shatz to the October EAC meeting w611 give council members a chance to ask him specific questions and clear up any misconceptions about his selection. Mr. Wertymer expressed his disappointment in the final selection. He felt committee members could have come up -vith a better selection for the S 170.000 the City is spending. Ile also felt t that members should have selected artwork that would create positive growth in the community and attract more people to Evanston. Council members shouldn't be forced to choose something they reall% don't support. Ms. Feldman stated that when she went to view the maquettes, they weren't all there. There may have been some confusion as to the dates the { maquettes would be on display. i Ms. Jones stated that she had received Ms. Kim's letter in the mail and had concerns of her own. As a new committee member, she wanted to know %vhat procedures were used to select the finalist. Ms. Saviano explained that the artists made presentation. to the; selection committee on two separate occasions. The five finalists made the firs: presentation with their maquettes. Artists were given a half-hour for their presentations. Then the two finalists were invited to give additional presentations, also a half-hour each. to answer additional questions. At the final presentation, one artist answered all tltc questions and did a rigormis and concise job and the other one didn't. These items did influence the final selection. Mach artist did have an equal opportunity to present, prepare, and :uiNiver the questions. fir. I lautitnan qurmioned if Mr. Shatz understood that he hasn't been fiinnally selected as the finalist until he is a; -proved by the City Council. Mr. Hausman's comments stemmed fmnt a letter that was recei\-rd by the selection committee from Mr. Shatz expressing Iris thanks for being selected. Mr. Giddings explained that the Parking Committee commissioned the prt}lect by ordL-ar►ce. The committee's objective was to put a piece of artwork on the garage that would enh-once it and make it more than just a place to park, but rather an important part of the entire development of downtown Evanston. The committee also wanted artwork that people would see and notice; that would be risible and attractive at night. that would be maintenance free; and that would last for a Iong period of time. Mr. Giddings further explained that engineers reviewed Mr. Shatz's artwork and stated that the Plexiglas pieces would not lose their color for 30 vears. The concerns regarding An Soo Kim's piece were its weight and the lighting issues - Mr. Giddings stated that the selection committee did a very thorough job of investigating all artist proposals. In Mr. Giddings opinion, the selection committee did their best to provide the citizens of Evanston with a great piece of work and everybody will be happy when they look at the garage. Mr. Torn Skamskee spoke on behalf of Jin Soo Kim who wanted to offer additional information for the selection process. Mr. Skaysee spoke about some of the other concerns with the selection process earlier in the evening, and he wanted to know where the Call for Artists was advertised since it only generated 33 responses. Ms. Curley responded the PAC wanted to advertise the Call for Artists earlier in the year. but had to wait for funding, which didn't happen until February. After the funding amount was established, PAC had to move quickly to recruit artists. Therefore, several PAC members went to the Chicago Public An office and went through their files and slides, selecting artists that would be appropriate to send letters to. The list consisted of artists who previously had made artwork for facades on buildings. The Call for Artists was also advertised on the Internet under the Sculpture Magazine website and at Chicago Public Art galleries. Several Evanston artists were sent information. In order to get the Call for Artists advertised in magazines. the information needed to be available 2-3 months in advance. PAC decided that putting the Call for Artists on the Internet and sending out invitations should bring in enough qualified artists. The selection committee was very pleased with the responses. Mr. Hausman read the policy/procedures and guidelines for selecting the finalist. Mr. Hausman asked why some of the procedures in the guidelines weren't followed. Mr. Kelly responded that because of time constraints and transporting of the maquettes, some of the guidelines were altered. The maquettes were placed in the Recreation Department, at the Civic Center, for review by committee membets who were urged to submit comments. Mr. Kelly further explained that there wasn't enough time between the review of the maquettes and the selection. to set up separate meetings for each committee as stated in the guidelines/procedures. Letters were sent out to notify all committee members (EAC & PAC) that the maquettes were available for review. Mr. Hausman responded that he didn't receive the letter. Mr. Hausman stated that the selection committee altered the spirit of the selection, but also acknowledged that it is their right to do so. Mr. Wertmyer asked why the timeframe to review- 3 the maquettes was such an i<�-ue. Air. Kelly r sixinded that twevause ol'stnictural conco ns and the engineering required to gnat the piece up, a final decision vk us ttetiessa ry beforc the completion of the garage in case stnicturul changes were nettis• fry. A motion to create a task fork to look at rvlicics and procetilutza related to Public Art commissioned to make reconimendations. heviev., the process attd make recommendations to the City as a formal process, of investigates dhe issues. The motion w:ts seconded turd approved. The task force will be a join: collaboration htween FAC and PAC. Mr. hliekenbcrg and Ms. Saviano will meet to discuss how to proceed. in the future, %vhen communicating with artists/grant recipients, formal letters will tie` used, instead of phone calls. Mural Proposals — Mr. Jiro Parks presented a mural proposal for Main and Chicago Ave. His proposal is for the east (CTA) and west (Union Pacific/Nletrt) walls and stairways just east of the post office along Main Street. Council members believe Mr. Parks' proposal would be great for the area and the Main Street merchants, but questioned how the proposal would be financed. Mr. Parks stated that he hoped Main Street merchants would help with his own fundraising. Mr. Parks was asked to submit a written proposal and budget along with his proposal to be discussed at the October PAC meeting. Several PAC members volunteered to meet with Main Street Merchants regarding sponsorship for a mural campaign in that neighborhood. There is some confusion regarding the approval of the Graffiti Artists mural on Greenleaf and � Chicago Ave. PAC committee members think the mural is nice, but it was done without ' approval. Ms. Ockwell will contact the Graffiti Artists to inform them that a written proposal is needed. PAC members will set up a meeting with CTA and Union Pacific to determine what can be done to get the mural approved. Because of the increased interest in painting murals in Evanston, Ms. Ockwell asked for EAC's input for a general policy. Butterfield Sculpture —fir. Barry Tinsley has been hired to clean up the sculpture. The City will keep track of the cleaning schedule in the future. Cultural Fund - The Cultural I and grants were approved at the September 18L EAC meeting. Eleven Project Applicants and three Stability Grant applicants were recommended for funding. Several artists complained that the grant application was hard to read. The type used for the 2001 applications will be changed to make the forms easier to read. The applications for 2001 grants will go out the first week of November. Staff' Report — The budget process for 2001 has started. A meeting for EAC members to look over the budget will be scheduled. Program reports for summer 2000 programs are being finalized and will be distributed at the October EAC meeting. NEW BUSINESS 4 z The Piven Theatre w-as approved to rent studio #107 at the Noyes Cultural Arts Center. Several members questioned -.,.,by the Piven Tbeatm was approved to rent this space when the= were requests from other artists to rent the space. Council members were also wondering w-by this item was approved «zthout their approval. Council members wHI be at 6:30 p.m. before the October EAC meeting for anyone that may be interested in serving on the NCAC Committee. The committee is not working properly and new members may be needed to get it back on track. Mr. Mickenberg and Mr. Werty-mer will meet to discuss this issue before the NCAC September 14`h meeting. ADJOURNMENT The meeting adjourned at 9:02 p.m. 5 Minutes Evanston Arts Council Tuesday, August 15, 2000 COUNCIL MEMBERS PRESENT: Mr. David Mickenberg, Chairman Ms. Michelle Brodsky Mr. John Wertmyer COUNCIL MEMBERS ABSENT: Ms. Andrea Swan Ms. Andrea Leland STAFF PRESENT: Robert Dorneker, Superintendent of Recreation Cynthia Reid, Senior Program Coordinator Kathy Whyte, Clerk Typist I1 OTHERS PRESENT: REVISED "Draft — Not Approved" Note: minutes are nut verbatim Ms. Amy Seidman Mr. Tony Kelly Ms. Bobbie Saltzman Ms. Naomi Feldman Mr. Tony Alder, Noyes Resident Artist Ms. Tensley Garris, Evanston Convention Visitor's Bureau The meeting was called to order at 7:I0 p.m. APPROVAL OF ARTS COUNCIL MINUTES Minutes of June 20, 2000 were approved and seconded NEW BUSINESS Presentation by Tenslev Garris — Ms. Garris, Executive Director, Evanston Convention Visitors Bureau, spoke about a partnership between her organization and the EAC. Evanston Convention Visitors Bureau is a 2-If2) year old organization, which is a division of the Chamber of Commence. Funding is available thro T1 public/privne partnerships. which include the City of Evanston, Illinois Bureau of Telarism, E•.-anston businesses and Northwestern University. Their mission is to brim economic bewfiis to Evanston by promoting the City as a destination for both busintn"s and leisure trzvel. Four priman• marketing objectives are used to accomplish their =fission: I. Create Awareness of Evanston throughout cir Midwesi 2. Maintain a Pro -Active Sales Procram 3. Provide Informational Resources 4. Provide Support Services to Businesses The Evanston Convention Visitors Bureau would Fr, -)mote and provide accessibility to the Arts. The Evanston Convention Visitors Bureau could IiI-t to work with the Evanston Arts Council to become more aware of public events that can be promoted to visitors and help produce resource tools that can be used by business travetzrs.. Mr. Mickenbcrg asked how the Arts Council and the Evanston Visitors Bureau can c xch",aige information on an ongoing basis. The Evanston Visitors Bureau meets the fourth Friday oc the month for lunch meetings, which a member of the Arts Council can attend. The meetins: is alwa%s started with an introduction of individual s/organizations and informational exchan --s. Ms. GarriS also volunteered to attend EAC meetings to keep up-to-date on art events in Evanston. Mr. Slickenberg also suggested that a sub -committee be farmed to work with the Evanston Community Foundation. EAC could put together an events calendar that a staff person can take to the monthly lunch meeting. Ms. Reid and Mr. Adler will supply lists of Arts Organizwions in Evanston to Ms. Seidman, who it will coordinate both lists and forward the final produti.n to Ms. Garris. These organizations will be contacted before the Evanston Convention Visitors Bureau's quarterly media newsletter is I sent out. All information must be submitted to the E- anston Convention Visitors Bureau six months in advance. Ms. Reid will start attending the monthly Convention meetings and �I report information back to the Arts Council. „ OLD BUSINESS Cultural Fund Update — Two selection committee panels met on Jule 25 (non -performing) and July 27 (Music. Dance and Theatre). Eleven Project Applicants and three Stability Grant Applicants were recommended for funding. The Project Applicants are: Family Focus. Music, $2, I 60.00; Evanston Neighborhood Conference, Film. S2,160.00: Art Encounter, Visual, $1,550.00; Invest Museum Alliance, Multi -arts, $I,550.00; Dewey Elementary School, Literature, S1,000.00; First Night Evanston_ Multi -arts. S1,000.00; Kids Can Dance Inc., Dance, $1,000.00; Actor's Gymnasium, Theatre, S800.00; Rhino. The Poetry Journal. Literature, S600.00; Light Opera Works. "Music, $600-00. and the Evanston Art Center, Visual, $600.00. The three Stability Applicants are: Music Inz-aitute of Chicago. Music, $4,500.00; Shanti Foundation, Multi -arts, $4,500.00, and Evanston Symphony Orchestra, Music, $2,000.00. All Cultural Fund recipient applications will be reviewed to make sure all diversity and community service requirements have been met. Funding will not be held up while the applications are being reviewed, but if problems do arise, EAC will meet to assess each one problem on an individual basis. 2 A motion to accept the Cultural Fund Committee m-cmintendatiott• for funding %v= seconded and approved. A second motion w-as placed on the table to a cccpt the wetintmcndations ofiho Cultural Fund Committee under two conditions: I. After checking to make sure there isn't any overlapping m6th community %nice requirements for Noyes tenants, and if them is any overlapping, a special ntrecting of the Cultural Fund Committee %gill be called to discuss these applications on an individual basis. 2. These grants were issued under conditional acceptance in collaboration with the Arts Council in meeting cultural diversity requirements: and the recommendations of the council to accept further actions per individual applications. This motion was approved and seconded. After reviewing all the conditions stated in the above two motions, a memo will be sent to the Arts Council to let members know the outcome of the community service/cultural diversity investigation. A packet will be put together for the City Council informing them of the entire process, changes that were made, and things that need to be addressed for the Cultural Fund in 2001. These items will also be put on the September Arts Council agenda. Committee Renort - Ms. Reid reported that on Friday, August 18'i% from 6-8 p.m. the ArtSkills Photography students will hold a reception for 20 of the top pieces (which will be mounted to the walls for display), a slide show of their work, and a portfolio for each of the 20 students with artist statements. Everyone is invited to attend. Two additional Starlight Concerts are scheduled for this summer. At the September EAC meeting, a report overview on the summer programs (Arts Camp. Starlight Concerts, ArtSkills, etc.) will be distributed. Mr. Mickenberg requested that the September Arts Council meeting be moved from September 19'h to September 12't. The Public Arts Council will be asked to move their meeting from September 12 to September 5'h The artwork for the Church Street Plaza Garage has been narrowed down to two artists: Lincoln Shatz and An Soo Kim. There are still technical issues that need to be worked out on both projects. 3 The E-Site sculpture is up. After final approval, the City %%ill place a second sculpture an Dempster St. in front of a new art gallery that represents Bill B.-va. tiller limul appawal- The Public Art Committee would like to expand its membership from t> to 15. The festival update and City budget for 2000-01 %%ill be reviewed at the September EAC meeting. rA motion to accept a sub -lease request by Gail Struve was approved and second,4 Ms. Brodsky questioned the request from Mr. Gaynor that Noyes tenant lewses be extended for three years. She is very angry that this recommendation was made since the future of the Evanston Arts Council hasn't been determined. Ms. Brodsky also feels that this issue a political move and is very upset at the request. Council members feel that this is a blatant attempt to suggest the Arts Council is not needed, an attempt to anger the council, alienate the council, or an act of administrative stupidity. This move is certainly not in the spirit of cooperation that the EAC is trying to establish. Mr. Kelly requested a list of the tenants, how long they have been at Noyes, where they live, who their students are if they are teachers and what their public service is. Every Council member will be e-mailed this information by Mr. Mickenberg. Mr. Mickenberg stated that he had spoken with several Aldermen since the July Human Services Meetings about the separation of the Evanston Arts Council from ParksTorestry and Recreation. After also meeting %%ith ,\ir. Crum, he feels the City Council is split 50150 on the issue and would like to come up %kith a compromise. Mr. Crum told Mr. Mickenberg that he would meet with Ms. Aiello about Council's perception of the separation and get back to him regarding a compromise. Mr. Mickenberg hasn't heard anything from Mr. Crum yet, but he will call him. Mr. Mickenberg would like to keep these issues above board and out of the press. Mr. Mickenberg also stated that Mr. Crum didn't think the problems were associated with a structural issue within the City, but a couple of personalities on his staff that don't work well together at times. There is a request that EAC come before the Human Services Committee again in September. After Mr. Mickenberg meets with Mr. Crum again, he % ili respond to this request. EAC committee members will meet the last week in August to discuss whether to attend the Human Services Committee meeting on September 51h. Director's Search — The search for a new Director at Noyes has resumed. The Arts Council mill continue to be involved in the process. Mr. Dorneker reported that Kevin Wallin, current manager at Chandler -Newberger Community Center, has been appointed interim building manager at Noyes. Mr. Wallin will replace Ms. McKinley on a temporary basis. Ms. McKinley will report to Mr. Wallin and they will take a new approach at running some of the functions at Noyes. All tenants received information on the change. Mr. Wallin will be at Noyes every day and he will attend the tenant meetings and meet with all tenants on an individual basis also. 4 ADJOURNMENT The meeting adjoumed at 8.54 p.m. The next scheduled meeting of the Evanston Arts Council is Tuesday, September 12 at 7:00 p.m. in Room 106, at Noyes Cultural Arts Center .0 5 S, Minutes Evanston Arts Council Tuesday, June 20, 2000 COUNCIL MEMBERS PRESENT: Mr. David Mickenberg, Chairman Ms. Michelle Brodsky Mr. Tony Kelly Ms. Andrea Leland Ms. Bobbie Saltzman COUNCIL MEMBERS ABSENT: Ms. Andrea Swan STAFF PRESENT: "Draft —Not Approved" Note: minutes are not verbatim Ms. Amy Seidman Ms. Andrea Leland Mr. John Wertymer Ms. Naomi Feldman Robert Dorneker, Superintendent of Recreation Cynthia Reid, Senior Program Coordinator Kathy Whyte, Clerk Typist II OTHERS PRESENT: Ms. Liz Passman, Noyes Resident Artist Mr. Dick Peach, Evanston Small Business Association The meeting was called to order at 7:12 p.m. APPROVAL OF ARTS COUNCIL MINUTES Minutes of May 18, 2000 were approved with amendments. OLD BUSINESS Chair Renort -- There was a brief discussion regarding a letter sent to Roger Crum from Piven Theatre Workshop about the management and separation of Noyes Cultural Arts Center from Parks/Forestry and Recreation. Attached to that letter was a memo from Stacey Duncan, Director of Production for Piven Theatre Workshop, regarding a bat mitzvah held on June 10 at Noyes during their theatre performance. The Arts Council questioned who approved the bat mitzvah. After further discussion it was determined that parties are not allowed at Noyes. Noyes Cultural Arts Center siaould only be used for arts programming and community use. Mr. Mickenberg recommended that a letter of apology be sent to Piven Theatre from Mr. Gaynor and Ms. McKinley that reaYEnns the policy and explains that this will not happen again. Mr. Mickenberg met with the Roger Crum. City Manager, about the separation of Noyes Cultural Art Center from Parks,Forestry and Recreation. Mr. Crum was very helpful and remains neutral about the separation. Mr. Crum agreed that a building survey for Noyes is needed. The job descriptions for staff structure, comparisons of other organizations with similar situations, and a budget are still being developed. Mr. Mickenberg will contact Mr. Mroweic, Business Manager, for assistance on a 12-month budget for Noyes. Mickenberg recommended that EAC meet with City Council members to discuss their recommendations that will be presented at the Human Service meeting within tb-- next 2 weeks. Ms. Feldman, Ms. Brodsky and Ms. Seidman volunteered to accompany Mr. NUckenberg to the meeting with the AIderman. Each EAC member will meet with respective aldermen. The committee working on the presentation to Human Services, will meet once morn to finalize its presentation before the July 17ei meeting with Human Services, 7:30 p.m. at the Evanston Civic Center. The Mayor for recommended Mr. Dick Peach, Chairman of Evanston Small Business Association, for membership on the Arts Council. Mr. Peach attended the EAC meeting to speak about a partnership between the Arts Council/Arts community and the bness community. It was suggested that someone from EAC sit on the Board of the Cumber of Commerce; and someone from the Chamber of Commerce join the Arts Council- If this occurs, there would be a cross flow of information between the Arts Council and the Chamber of Commerce. The Evanston Small Business Association represents five merchant groups across the City: Central St.; Main St./Chicago Ave.; Dempster St./Chicago Ave; Downtown Evanston; and Dempster/Dodge. The Dempster/Dodge businesses plan to develop a merchant group within the next 60-90 days. This will be the first merchants group to include two community groups as part of the business group. Placing art shows in empty storefronts was one su-ggestion as a way for the art community/business community to come together. This will al-.;,) give Evanston artists a chance to display their work. Storcowners are very interested and are trying to develop ways to make this happen. The Rotary Club is looking for ways to help raise money for projects that will improve the community. This is an excellent opportunity for the arts to get involved. Mr. Peach is also trying to put together a summit meeting for merchant groups. It was suggested that EAC members could attend merchant meetings on a rotating basis so everyone will familiarize themselves with each other. Mr. Mickenberg thinks only one person should go on a consistent basis, but anyone else that would like to go along is welcome. The Evanston Review publishes the merchant meeting dates and times, as does the Chamber of Commerce in their monthly newsletter. EAC member names will be added to the- mailing list. F Committee Repors — Mr. Kelly reported on a new condominium building being built at Chicago AveJ Main St. The owner may be interested in putting up a sculpture in front of his building. One million dollars has been allocated by the Union Pacific/Government to rcfurbish the old station house between the CTA and Atctra stations on Chicago Ave. and Main St. This building will have space for performing arts. Ms. Curely reported that five finalists have been selected to create maquettes for the Church St. Plaza garage. They are An Soo Kim; I-lubertus von der Goltz, Thomas Scarff• Lincoln Schatz; and John Henry. Mrs. Kim's design is a large flat green piece with 2000 street signs in various sizes. Mr. Henry's design is an aluminum piece etched in neon. Hubertus von der Goltz's piece has black metal cutouts of people on tight ropes. Tom Scarff is a neon artist, and Lincoln Schatz's design is acrylic oval shape. The artists will be paid S 1.000 each for their maquettes. Thirty- three applications were received in total. The garage is scheduled to open on November I", and it would be really nice to have the artwork in place. The deadline for the maquettes is July 240'. Mr. Mickenberg commented that the selection committee was well organized and worked well together. The submissions were nice and of high quality. Ms. Saltzman asked about the costs of the project. Ms. Curley responded that the amount allocated was up to S 170,000. Included in the $170,000 is the cost for design, delivery and installation; 5130,000 was allocated from the City and $50,000 from Arthur Hill & Co, for a total of $180,000. Five thousand dollars will be used for maquettes and $5,000 for miscellaneous expenses. Arthur Hill & Co. will allocate additional funds for interior artwork at elevator stops for each floor. The amount is not yet determined, but PAC was asked to prepare a budget and find artists to work on the project. Mr. Mickenberg thanked PAC for doing such a good job on their projects Mural Update- The YMCA painted over the old mural at Lake St. and Sherman Ave. Mr. Kelly reported on calls he received regarding the mural at Greenleaf and Chicago Ave. Some people in the neighborhood felt the way the artist represented some of the people on the mural was racially demeaning. After Mr. Kelly and several individuals reviewed the mural, it was determined that the artist had needed to make some modifications; which have already been made. Mr. htickenberg stated that there is a relationship between the Arts Council and PAC and some items should come before EAC for approval after PAC approves them. Another mural that was not approved by PAC was also put in the same area of Greenleaf and Chicago Ave. Debra Butterfield Sculpture — The Butterfield Sculpture is turning green and deteriorating from pigeon droppings and acid. It hasn't been properly maintained. It needs to be cleaned and recoated/re%%axed every year. Ms. Curley will contact Barry Tinsley regarding maintenance and determine when the work can be done. Staff Reports — The Ethnic Festival is July 15"' and 10h. Program Update — Ms. Reid reported that one-third of the Cultural Fund, $13,300, was granted to individual artists. Twenty-eight applications were received from organizations; 21 for projects and 7 for Stability Grants. The Organization Grants %till be paneled on July 26 and 27. The panels have been divided into 2 groups. One group is for visual, literary and films; and the second group is for dance, theatre and music. The Illinois Arts Council report 3 outlining ,AIW has been administered to date was submitted to Joanne Vena. Forty-eight applications were received this year versus the 30 that were received last year. The Arts Camp and the Young Arts Camps are doing very well, but ArtSkills has gotten off to a rocky start because the students are in high school and had problems getting work permits. Membership increase Pronosal for the Public Art Committee -Mr. Kelly reported that Ms. Curley and lir. Hausman recently completed their one-year terms as co-chairs. Mr. Kelly and Nis. Saviano are the new co-chairs for the Public Art Committee. Because the amount of work has increased; additional members are needed. Busche Jones submined an application to the Mayor's office for membership to PAC. JA motion to expand PAC membership from 9 to 15 members was approved and seconded. Strateeic Plan — A meeting was scheduled to listen to comments.'recommendations on the strategic plan. which includes information on Noyes and Tallmadge Park. Ms. Feldman asked if there is a priority list for recommendations_ Mr. Dorneker responded that information is being collected and additional information will be added from the comments�recommendations. After all the information is compiled, a dollar amount will be added and the strategic plan will be submitted to the City Council. Mr. Mickenberg asked if the comments on the strategic plan regarding Noyes would be submitted to the tenants. Mr. Domeker responded that Mr. Gaynor, while doing his walk-through received comments from the architect. Mr. Mickenberg recommended that the Arts Council and Noyes tenants review the strategic plan and make recommendations. Mr. Domeker will provide a copy of the strategic plan and a list of comments from the tenants at the next EAC meeting. Director's Search — Mr. Mickenberg reported on a letter he %Tote to Mr. Crum about the director position.. He asked Mr. Crum if the position could be held in abeyance until after the July 17`h Human Services meeting. Mr. Mickenberg would also like an explanation of the status of the interviews for second and third choices for the director position. He was unable to get a response to this question. Mr. Mickenberg asked Mr. Domeker to contact the appropriate parties to get an answer. Mr. Mickenberg feels that Judy Witt. who is in charge of the search for the director. should contact the selection committee and inform them of the status of this position. Nis. Passman stated that Mr. Gaynor mentioned at a Noyes building1tenant meeting that a headhunter might be hired for the search. Mr. Mickenberg asked Mr. Domeker to inform Ms. Witt that the EAC is concerned about the status of the search and would like her to keep the committee informed. Ms. Witt is leading the search committee and any recommendations will be forwarded to Mr. Gaynor. Mr. Wertymer reported that Next Theatre stopped their current production on June 17'h because it interfered with Arts Camp at Noyes. He feels the Arts Camp could have been relocated. Mr. Domeker responded that at this time of the year, the theatre is not being used on a regular basis and is available for Arts Camp use. AD3OURMENT The meeting adjourned at 8:50 p.m. 4 REVISED "Draft — Not Approved" Note: minutes are not verbatim Minutes Evanston Arts Council Tuesday, May 181, 2000 COUNCIL MEMBERS PRESENT: Mr. David Mickenberg, Chairman Ms. Amy Seidman Ms. Michelle Brodsky Ms. Andrea Leland Mr. Tony Kelly COUNCIL MEMBERS ABSENT: Ms. Naomi Feldman Ms. Bobbie Saltzman Ms. Andrea Swan Mr. John Wertymer STAFF PRESENT: Robert Domcker, Superintendent of Recreation Cynthia Reid, Senior Program Coordinator OTHERS PRESENT: Mr. Tony Adler, Noyes Resident Artist Ms. Liz Passman, Noyes Resident Artist The meeting was called to order at 7:00 p.m. APPROVAL OF ARTS COUNCIL MINUTES Minutes of May 18, 2000 were not approved and will be resubmitted at the June Evanston Arts Council meeting. OLD BUSINESS Cultural Fund Update — The panel met on Tuesday, May 16,18 Individual Artist Grants were awarded Three categories were used to determine their scores: artistic excellence, community involvement and community support. The grants were rated on a score of 1-10. The amount allocated for funding is S13..100. one third of the Cultural Fund budget of S40,000. The other two thirds of the fund is allocated for Project Grants aural Stability Grants. The deadline for Project/Stability Grtnts is June %Ih. 'ilie► ►►ill K, p uide d in July. Grants ►vcre awarded to the follo►►ing individuals. Dina lileiakx►gen. 1.iteratur—S 1.000; l3arKtrt Sykqc:r, Film- $1,100; Nancy Flannery, Film-S1,000. Bob Ur., cules. Film- $1.7 0. Salome Chasnof. film-S l 7/50; Joan Lee, Visual-$1,100; Louise Cutl<T. Visual-Sl.5tkl; Morris Robinson. Multi -AM S2,000; Shawn Decker, Multi -Arts (Visual)-S I.000; and Christina {rust. D.uitt-S l,100. A motion to accept the recommendations of the Cultural Fund Commit tee ►ver• aapproveJ and seconded. Two individual applications were received fior the same pm jjcct from Steve Rashid and Christina Ernst. Mr. Rahhid and Nis. Ernst may also submit an application for an Organizational Grant. If this happen& they will be asked to make a choice to accept the $ ),100 individual grant and become iol-ligible for the organization grant or decline the individual grant and take their chance with the organization grant. If Ms. Ernst decides not to accept the individual grant, the other alplicants could receive additional funding. Program and Committee Renorts- A Public Art Committee meeting to review proposals for the Church St. Garage Plaza was in session at the same time as the Evanston Arts Council meeting. A meeting to select the finalists is scheduled during the I' week of June. Director's Search — The search committee narrowed down the field of candidates to three. One candidate, whom everyone agreed -A-as the strongest out of the three, withdrew her application. Therefore, the other two candidates were invited back for second interviews. Mr. Mickenberg will write a letter to Roger Crum requesting the position be held vacant because the strongest candidate ► withdrew, and until after EAC makes its presentation to the Human Services Committee to determine the future of the Arts Council. OTHER BUSINESS Placement of Arts Council within Parks/Forestry and Recreation — A strategic plan was discussed regarding the placement of the Arts Council within the City. The Arts Council would like to remove themselves from Parks/Forestry and Recreation, and be placed somewhere else within the City. Council members feel that the change is necessary and it is not a personality issue. There is a historical precedence that the Arts Council should report directly to the City Manager. This will allow EAC more independence and less confusion regarding programming issues. It was also recommended that Arts Camp be returned to Parks/Forestry and Recreation since these programs were inherited when the Arts Council was placed within Parks/Forestry and Recreation. The .arts Council would like to get back to the business of supporting artists and art organizations within the City of Evanston and this cannot be done with limited staff and limited budgets. The Library conducts a Fund for Excellence which has serve as a model for the Arts Council to use while putting its presentation together for the Human Services Committee. Ms. Seidman will get information and documentation on the Fund for Excellence prom=. 2 The strategic plan was broken do«n by three-year increments: Year One • Reorganize Cultural Fund Development • Increase its Monetary Amounts aw=raing grants • Place ArtSkills as art theme within the Cultural Fund • Increase Community Involvement • Increase the members on the Evanston Arts Council and Sub -Committees Year Two • Form a Evanston Arts Council Foundation • Write a Mission Statement for ArumW Contributions • Act on the Noyes Engineering Surrey Year Three • Continue Foundation Development- Noyes Strategic Implementation • Continue Cultural Fund Development • Resolve Technology Issues • Incorporate Festivals The items listed above will be presented at the Special Human Services meeting on June I9 or July 17'"- Five Aldermen are on the Human Services Committee: Aldermen Moran, Aldermen Kent, Aldermen Rainey, Aldermen Ne-Amman and Aldermen Feldman. There will be a lot of questions asked about these items, so everyone is encouraged to attend. The items EAC is currently working: • Staff issues • Project Budgets • Establishing a new organization Associates Members of the Evanston Arts Council were eliminated. The Next Theatre Company would like to reduce the amount of office space they are current using at Noyes. They may also reduce their yearly performances. Mr. Dorneker reported that there is no provision in Next Theatre Company's lease regarding membership on a committee. There was a discussion regarding how EAC can help organizations in financial trouble. Mr. Dorneker distributed updated information on EAC Committee and sub -committees, including purpose, terms and expiration dates. M A current tenant directory for Noyes residents was distributed. There was a suggestion to put a copy of the tenants' directory in all tenant mailboxes for corrections. ADJOURNMENT The meeting adjourned at 8:40 p.m. Revised "Draft — Nim droved" Now minutcs fur ra.-t %=batim Minutes Evanston Arts Council Tuesday, April 18, 2000 COUNCIL MEMBERS PRESENT: Mr. David Mickenberg, Chairman Mr. John Wertymer Ms. Michelle Brodsky Ms. Andrea Swan Mr. Tony Kelly COUNCIL MEMBERS ABSENT: Ms. Naomi Feldman Ms. Bobbie Saltzman Ms. Andrea Leland STAFF PRESENT: Robert Dorneker, Superintendent of Recreation Cynthia Reid, Senior Program Coordinator OTHERS PRESENT: Mr. Jerry Hausman, Public Art Co -Chair The meeting was called to order at 7:08 p.m. APPROVAL OF ARTS COUNCIL MINUTES Revised minutes of January 18, February 15 and March 15, 2000, meetings were approved. Minutes for the April 11, 2000, meeting were approved. OLD BUSINESS Chair Renort Mr. Mickenberg thanked everyone who attended the Human Service Committee meeting on April l 7'h. In the future, he hopes proper notification is received. Cultural Fund Update Ms. Reid reported that applications have been placed all over Evanston and ads have been placed in the RoundTahle and the Evanston Review. There is an on-line problem at the Library that is ongoing and grant applications are not easily accessible. The Cultural Grant workshop was very successful. There was a suggestion to have an individual artist work -shop separate from the organization workshop. The panel committee has met and selected May 15t' as the projected date for individual applicants. This will allow a week for staff review of the applicants for technical consistencies and forwarding of applications to panel members. The panel will consist of 8 individual artists (2 visual, 2 dance/theatre. 2 music/literature and 2 adult/multi). Each person representing their discipline will become the expert for applicants in those areas. The panel will convene on Tuesday, Mav 16, from 6-10 p.m. and have discussions. The panel should be able to make their decision on this day and «Ill attend the June EAC meeting for final approval. A report \vill be given to the Illinois Art Council on June l' that %till serve as the application for funding in 2001. The panel committee is in the process of trying to convene panels for organizations. This will eliminate the need to have panels for every discipline. There was a suggestion to have 2 separate panels meet on 2 separate evenings. One panel will consist of visual arts, film and literature. The other panel will consist of performing arts, dance. theatre and music. There was a discussion about what is considered art (videos, pictures, etc.). The subcommittee will discuss this issue at their next meeting and report their decision at the next EAC meeting. There also need to be some clarification between individual versus organization grants. This will be determined on a case -by -case basis. The Cultural Fund committee will meet again on Monday, May 24`s at 10:00 a.m. at Noyes. Several organizations received new ongoing status in 1999: Evanston Arts Center, Next Theatre, Family Focus, Invest, Symphony 11, Music Institute, North Shore Chorale Society, Light Opera Works and Fiven Theatre Workshop. Mr. Mickenberg received a letter from Jeanine Lard of Northlight Theatre, who is interested in a Cultural Fund Application to create a play on World War IL Would it be better for her to apply as literature or development reading? It was mentioned that Northlight is not an Evanston organization. Funding is only available to Evanston organizations. If the individual lives in Evanston, they can apple as stipulated on the Cultural Fund Application. But in this case, Northlight is ineligible far funding. There was a lengthy discussion about the continuation of the ongoing category and whether people who have already received ongoing grants should continue. and how the EAC should handle them. Ms. Reid stated that when people reapply for the ongoing status. they were never guaranteed automatic funding from year to year. Ongoing means that the organizations don't have to submit the full application. Mr. Mickenberg clarified that no one is guaranteed funding until the City Council allocates funding to the project. But once that funding is in place, the EAC has a moral obligation to give those ongoing grants as pledged- 2 If the City Council takes the money away, that's another issue. The EAC has committed to issuing these funds. The restructure of the Cultural Fund was made on the belief that S4,600 had already been obligated. There is no way to restructure the Cultural Fund and meet the obligations of the arts community if the obligation is $16,000 or S18,000. This could be embarrassing to the Council since the community was informed that money is available, but it really isn't. Ms. Brodsky questioned if the dollar amounts can be adjusted. The only way to get around this mistake is for the Arts Council and Parks/Forestry and Recreation to take responsibility and find additional money to cover the Cultural Fund. The committee will look at each letter that was sent out and determine if ongoing status was offered. The Legal Department «ill be made aware of the situation and determine what options are available. Based on the letters and recommendations from the Legal Department, a decision will be made on how to proceed. This must be done quickly to determine how much money is available for funding. In the future, all applications will be followed up after issuance and a spreadsheet %%ill be developed with all the corresponding information on it. Director's Search — The search committee met «-ith the first candidate and the interview went well. The field of candidates has been narrowed down to 7 or 8. Interview-s are ongoing. Technopolis Report — Mr. Charles Smith reporters Technopolis was created to support broadband high-speed Internet access for the community and attract more computer information technology businesses. It is also geared toward having a workforce prepared to take the jobs these businesses offer. Northwestern University and Evanston Township High School help students by supplying computers for them to use. One objective for Technopolis is to manage the way technology takes over the Evanston community to make sure everyone can benefit from its use. Another goal for Technopolis is to make computer training available and affordable. Mr. Kelly questioned who is Technopolis? Technopolis started as a group of volunteer's (taskforce) trying to get computer access availability in all homes in Evanston without government involvement or taxpayer money. Evanston lnventure became the instrument. Evanston Inventure is the group made up of the largest employers in Evanston and been involved in community economic planning with Northwestern. City of Evanston and other major employers since 1983. There was a proposal from a group called the Performance Group, which have been involved, in designing energy systems and communication systems for major institutions such as schools/universities and large corporations. They found the Technopolis idea very interesting. and asked how they could help. Out of this relationship came a structure where there is a for - profit, e- Tropolis Partners, that is able to raise money, franchise the program and sell it to other cities. Another organization xas formed called c-Tropolis Evanston that will respond to the needs of the community. A non profit, Tropolis Evanston will provide guidance and oversight to the for -profit to make sure whatever relations is struck always benefits the community. e- Tropolis partners have met with other communities to offer services for a fee and a portion of the royalties comes back to Evanston to fund the non-profit. E-Tropolis Evanston is an independent organization. 3 Mr. Smith's job within this organization is to provide education, training and commuri y resources to Evanston citizens. The for -profit, e-Tropolis_ will be located at 827 Noyes zad will begin operating soon. It w•iIl generate funds by selling DSL service to the community ai an affordable rate. As part of the DSL package. Evanston will be featured. %EIien a person subscribes, the first thing to appear on screen will be the e-Tropolis Evanston home pa_e screen, which provides a direct link to Evanston institutions and businesses. The Evanmoa screen is free to everyone. Using c-Tropolis, the Arts Council could create their own web page: Internet presence coulid be a vehicle to communicate with the arts organizations/community. This will allow faster access and the Arts Council can be more selective with whom thzv are dealing. The installation process is in 2 stages. One is an outside hook-up that runs from a pole to your residence. The next stage is to hook up the computer from the outside wall. The cost of these services will be $44.954 49.95. Mr. Mickenbere asked how much of the business community is already connected. Arrangements have been made to have every business in Evanston have access to this service. What would be the cost for the Arts Council to have space for the arts in Evanston, promoted through e-Tropolis? The Evanston Arts Council will be treated like a business with free hook-up that will receive a brief advertisement on the web page. There will be an additional charge for more space. The Arts Council will need someone to create the web page. This service can be provided through e-Tropolis or someone else. Access to the sorer equipment is also needed to maintain the web site. The Arts Council will need to determine what they would like to put on the web page and what process will be used to put the information together (digital camera, videos, etc.). The Arts Council doesn't have to subscribe through e-Tropolis to be a part of the City of Evanston web site. Mr. Kelly questioned if there is a proposal currently in place on how to reach people that normally wouldn't be able to afford this technology. Mr. Smith stated that it would run primarily through the schools. The training centers for this Internet accesses are Faith Temple, Family Focus, Reba Fellowship and Youth Job Center. These programs are designed to help individuals enter the workplace right out to School. Northwestern offers train to the general public at night. Oakton Community College also offers good training. Mr. Mickenberg suggested e-Tropolis partner with a performing art organization such as Next. Actors and Piven. If Mr. Smith would like to have a meeting in the future regarding partnerships, this can be arranged. Mr. Smith offered his service again in the future. Nominatina Committee — Several names were nominated to serve on this committee: Cleo Alexander, Karen Chavers (she will not be able to serve at this time, but will participate in some subcommittees); Jay Lytle (who will not serve this year, but will consider serving next year; Alexie Wally of the Field Museum; Adrienne Hirsh. former Executive Director of the Illinois Arts Council; Lorelie McClure; Sarah Salatora (who will not serve); Brandy Alexander. Andria Johnson; Mary Rollo; Harvey Acranian; and Lori Seinswaba. The list consists of 14 people and 1 /3 of the list consists of people of color for diversity. The names listed above sill be submitted to the Mayor. Amy Lee Seidman was nominated to serve on the Evanston Arts Council. Her appointment will be approved on April 24`h. After her appointment, the Mayor will release her background information and Mr. Dorneker will forward the information to Council members. 4 NEW BUSINESS The ordinance to change the number of Arts Council members from 9 to 15 has been apprm-ed. When the fast 3 members are appointed, they •will serve 3-year term. When the next 3 members are appointed, they will serve a 2-year term. This will allow the terms to be stagged and all six memberships %vill not expire at the same time. 'Ms. Seidennan «ill replace Dapbme Hach -Cunningham, and she will serve the remainder of Ms. Hoch-Cunningham's term (1-1 n years). A list of the current members and their terms will be distributed at the May Arts Council meeting. Mr. Hausman's and Ms. Curley's terms have expired, but both will remain on the Public An Committee. A lists of Evanston organizations were passed out. The Evanston Arts Council may want to contact these organizations regarding changes in the Cultural Fund and offer them an open invitation to apply. Mr. Mickenberg asked for volunteers to contact organizations. Mr. Mickenberg will contact Art Encounter, Evanston Arts Center, the Slavic Department at Northwestern and visual organizations. his. Swan and Ms. Brodsky will contact the music organizations. Mr. Wertymer will contact the theatre organizations. Ms. Brodsky asked whether there should be a meeting of if they could make phone calls. A cheat sheet will be developed for Arts Council members to take with them to their meetings. It may not be possible to contact all organizations on the list; therefore, each organization will receive a reminder letter that these grants are available. The applications were sent out the end of March, and the deadline to submit applications is June 5 '. Next Theatre's lease needs to be reviewed to determine if they are entitled to a position on the Arts Council. Mr. Domeker will check to see if this is accurate. Noves Committee Report —Mr. Gaynor, Ms. McKinley, Mr. Wertymer, Mr. Adler and his. Passman attended the April Noyes Committee meeting. Ms. McKinley sent out a letter to tenants that stated if the Artist Rummage Sales scheduled for April 29h, spills out into the hallway, it will need to be closed down. Ms. McKinley is concerned about fire safety. Everyone was encouraged to attend. Mr. Adler went to his attorney regarding his current lease and made reasonable suggestions, which were passed on to the City's Legal Department. There were mysterious changes made afterward to the leases, which were not approved by NCAC. The tenants signed the leases the first part ofMarch. After it was agreed that Kids Can Dance will receive a least extension until November 2001; Mr. Gaynor extended it to May 2002, at the end of the school year. Kids Can Dance was told at the beginning of their lease that the lease would be for 3 years only. Any changes to the leases are supposed to be approved by the committee. Piven Theatre %wanted to rent a studio space that has been vacant for a while, but was turned down. The tenant committee feels things are really out of their hands. Mr. Wertymer stated that it would be more efficient if the leases were issued July to July instead of March to March. This will also allow more time to get recommendations/suggestions resolved. Mr. Domeker clarified that KCD and other artist leases would be extended for an additional year. These extensions would alrow time for staff to review the uses/tenants for the center. Mr. Mickenberg suggested that EAC be informed about all lease changes. The Mission Statement of the Arts Council needs to finalized and redefined. This will determine where the Arts Council should be placed in the City government. The commidee will meet again to make sure this is really what EAC wants. Ms. Leland has agreed to chair a committee relating to Noyes. These two committees will meet within the next 2 weeks. Mr. Wertymer suggesting has a To«n Meeting before EAC goes before the City Council. Mr. Mickenberg suggested that every member on EAC serve on a committee (the mission statement committee, or the Noyes committee). After each committee meets call a special meeting~ if necessary to review these decisions. Mr. Hausman, Ms. Leland and Mr. Wertymer will serve on the Noyes Committee. Ms. Brodsky, Mr. Adler, Ms. Feldman and Ms. Saltzman will serve on the Mission Statement Committee. The Mission Committee will meet on Friday, April 28`s at 4:30 p.m. Because the Cultural Fund panel will meet on Tuesday, May 16`h, the Arts Council was asked to change the May meeting to the third Tuesday in May, on the 23`° instead of the 16'h, or Wednesday, May I7th. The Art Council meeting is scheduled for Monday, May 22d. Mr. Domeker stated that the Arts Council a subcommittee meeting need to published and posted at the Civic Center. The meetings will be posted through the City Manager and City Clerk" offices. He will take care of the posting for the Arts Council meetings. ADJOURMENT The meeting adjourned at 9:46 p.m. T