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Minutes 2000
X December 6, 2000 A regular meeting of the Board of. Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's Office. his. Tisdahl called the meeting to order. On roll call Ms. Walker, Ms. Colleton, Ms. Wilkerson and Ms. Tisdahl answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel, recording secretary, were also present. At 6:51 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open.Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Walker, Colleton, Wilkerson and Tisdahl voted aye: nays, none. Mr. Miller and Mr. Gilford arrived at 7:00 p.m. The Board returned to open session at 8:05 p.m. On roll call Ms. Walker, Mr. Lewis, Mr. Gifford, Ms. Wilkerson and Mr. Miller answered present. Absent: Ms. Lurie. Ms. Colleton arrived at 8:12 p.m. Ms. Tisdahl moved that the Board of Education approve the minutes of the regular meeting of November 27, 2000, the Special meeting of November 20. 2000 and the Finance meeting of April 12, 2000. Ms. Walker seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Report Teacher and student awards and accomplishments were mentioned as well as upcoming events. Pollina the Board and Committee Reports Ms. Wilkerson attended a dinner and Alumni Reception for the Unterman family to thank them for their generous donation of $250,000 to ETHS. She asked °card members to let her know if they do not want to sponsor a Teacher Appreciation day next year, Comments form the Public — There were no comments from the public. 2000 Enrollment. Proiection and FTE Report Mr. Taggart presented the report. Enrollment has been rising since 1996 and is projected to peak at 3,295 in five years. According to three projections, full-time teachers should reach 302.59 in 2006. Rising enrollment and increased staff will drive the need for additional classrooms. The current standard of one classroom for most teachers will be maintained, which will mean an increase of 21 classrooms by the year 2005-06. X r Levv Hearinq Mr. Miller called the hearing for the 2000 Levy for Evanston Township High School to order. The first order of business was to accept the Notice of Publication. Mr. Taggart stated that notice was published on November 23, 2000 in the Evanston Review and Skokie Life. Ms. Colleton moved that the Board of Education accept the Notice of Publication of the Levy Hearing. Ms. Walker seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Miller stated the purpose of the levy is to obtain funds necessary to support the 2001-2002 budget for Evanston Township High School. The 2000 levy is 2.7% higher than the 1999 extension because the high school is experiencing inflationary increases in costs that equal or exceed that percent. In addition to inflation, the school is experiencing increasing costs because of increasing enrollment, increasing energy costs and increasing labor costs. Mr. Miller called for comments from the public. There were none. Mr. Miller declared the hearing adjourned. Adoption of Levv Ms. Walker moved that the Board of Education approve the following items related to the Adoption of the 2000 Levy: RESOLUTION TO LEVY TAXES WHEREAS, the Board of Education of Evanston Township High School District No. 202 is authorized by Article 17 of the Illinois School Code 105 1LCS 5/17-1 et seq. to levy special taxes for various purposes; and WHEREAS, the Board of Education has determined to levy such taxes; NOW THEREFORE, be it resolved by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois as follows: 1. The following amounts of money, as indicated on the Certificate of Tax Levy attached hereto and made a part here shall be raised by special tax for the various purposes set forth below; x I . The sum of $32,794,432'for educational purposes, 2. The sum of $4,980,950 for operations & maintenance purposes; 3. The sum of $410,800 for transportation purposes; 4. The sum of $924,300 for Illinois Municipal Retirement purposes; 5. The sum of $821,600 for social security purposes; 6. The sum of $154,050 for tort immunity purposes; 7. The sum of $236,210 for special education purposes pursuant to Section 17.2.2a of the Illinois School Code. 2. The President and Secretary are hereby authorized and directed to sign the Certificate of Tax Levy attached hereto and made a part hereof and file or cause the same to be filed with the County Clerk of Cook County on or before the last Tuesday in December, 2000. RESOLUTION AUTHORIZING LEVY FOR SPECIAL EDUCATION PURPOSES WHEREAS, the General Assembly of the State of Illinois approved legislation effective November 1, 1983 authorizing the levy of a tax to be used for special education purposes at a rate not to exceed 0.02%; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District No. 202, Cook County, Illinois, that a tax levy of $236,210 be an the same is hereby made at a rate not exceeding 0.02% upon all of the taxable property of Evanston Township High School District 202 in Cook County, Illinois at the full fair cash value as equalized or assessed by the Department of Revenue, said levy to be made upon all taxable property in said school district for the year 2000 for the purpose of raising funds for special education purposes, and that this levy be the authority of the County Clerk of Cook County, Illinois to levy such tax. CERTIFICATE OF COMPLIANCE WITH THE TRUTH IN TAXATION ACT I, the undersigned, do hereby cvi iffy that I am President of the Board of Education of Evanston Township High School District 202, County of Cook, State of Illinois; and I do further certify that the levy resolution of Evanston Township High School District No. 202, a copy of which is attached hereto, was adopted in full compliance with the provisions of the "Cook County Truth in Taxation Law," 35 ILCS 200118-101.1 et. seq. RESOLUTION DIRECTING THE COOK COUNTY CLERK AS TO WHICH FUNDS TO ADJUST FOR THE 2000 LEVY x WHEREAS, the Board of Education of Evanston Township High School District 202 has been informed that the Cook County Clerk requires speck direction as to the manner in which to adjust the 2000 levy because of possible limits imposed by the Property Tax Extension Limitation Act PA 89- 01, NOW, THEREFORE, BE IT RESOLVED that should any money be required to be subtracted from the levy because of the limits imposed by PA 89-01, these funds should be subtracted from the Educational Fund, BE IT FURTHER RESOLVED that the Secretary of said District is directed to file this resolution with the Cook County Clerk. Ms. Wilkerson seconded -the motion. On roll call Walker, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Aaoroval of IRS Closinq Agreement for 403(8) Annuitv Program Audit Mr. Taggart said that the audit took longer than expected for several reasons. First, he asked the IRS to audit 1998 and 1999 to be sure that all problems were resolved. Second, the information sent by the IRS regarding individuals that had sheltered more than allowed by 403(b) guidelines raised several questions, which caused him to check all of the calculations done by the IRS. In doing so, he discovered that of the 41 individuals initially identified by the IRS as having over contributed, only 10 who are still employed at ETHS are actually in violation. The analysis uncovered a variety of errors and misinterpretations by the IRS on the remaining 31 staff members, which caused them to be removed from the audit. As a result of this audit, the final amount due to the IRS was reduced to $1, 300.00. Board members and Dr. Alson praised Mr. Taggart, his office and our law firm for the long and hard work put in on this project, which brought such good results. Ms. Wilkerson moved that the Board of Education adopt the IRS Closing Agreement for the 403(b) Annuity Program Audit (see Attachment Al. Ms. Tisdahl seconded the motion. On roll call Walker, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye: nays, none. Motion carried. Intent to Issue Workina Cash Fund Bond Resolution This resolution is the first step in the process required to sell the - bonds for $12,550,000 to fund the implementation of the Facilities Plan that the Board has reviewed and approved in concept earlier this year. Mr.- Gilford moved that the Board of Education approve the Resolution declaring the intention to avail of the provisions of Article 20 of the School Code of the State of Illinois, as amended, and to issue Working Cash Fund Bonds of Township High School District Number 202, Cook county. Illinois, and directing that notice of such intention be published in the manner provided by law. (See Attachment B.) Ms. Tisdahl seconded the motion. On roll call Walker, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Anoroval to Release for Public Information Certain Minutes of Executive Sessions Ms. Walker moved that the Board approve the list of meetings between 1982 and 2000, reviewed on_ December 6, 2000 designating minutes as closed or open. (Copy of list in the Business Office.) Ms. Colleton seconded the motion. All members votes aye; nays, none. Motion carried. Bills and Treasurer's Resort Bills for the period of November 17, 2000 through November 22, 2000 in the amount of two million, six hundred ninety-two thousand, four hundred twelve dollars and four cents ($2,692,412.04) were presented for ratification and payment. Ms. Wilkerson moved approval; Ms. Tisdahl seconded the motion and on roll call Walker, Colleton, Tisdahl, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Mr. Gifford moved approval of the Treasurer's Report for October 2000. Ms. Wilkerson seconded the motion. All members votes aye; nays, none. Motion carried. Consent Agenda Ms. Tisdahl moved approval of the Consent Agenda, which included: • Personnel Agenda Professional Staff -- Certificated Appointment to Staff - Extra -Curricular Change in Status - Educational Classified Staff Appointment to Staff - Custodial Appointment to Staff -- Special Staff • Approval to award a contract to Riddiford Roofing Company of Arlington Heights, Illinois, the lowest responsible bidder meeting specifications, in the amount of $556,330. ::.;:!�Ms: Colleton seconded the motion. On roll call Walker, Colleton, Tisdahl, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carried. At 9:00 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Colleton seconded a motion to adjourn. All members voted aye, nays, none. Meeting adjourned. The next meeting will be held on January 16, 2001. Attachment A EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT 202 IRS CLOSING AGREEMENT FOR 4 403(b) ANNUITY PROGRAM AUDIT Under § 7121 of the Internal Revenue Code ("Code'). the Evanston Township High School District 202 (the "District"). 1600 Dodge Avenue, Evanston. Illinois, 6021)1. E1N #36-6004393, and the Commissioner of Internal Revenue. on behalf of the Secretary of the Treasury, make the following closing agreement (the "Agreement"}, in order to, correct certain operational defects that were discovered in an audit of the District's Cade § 403(b) tax-sheltered artnuity program for the tax years 1997-1999, pursuant to the guidance provided by Revrnue Procedure 2000-16, IRB 1. WHEREAS, the District made a Code § 403(b) tax-sheltered annuity prograrr>t ("Program") available to eligible employees for the tax years 1997-1999: WHEREAS, it was the District's intent that the Program satisfy the applicable provisions of Code § 403(b) and the regulations issued thereunder. including the limitations on amount of salary reduction contributions that may be made by a participant: WHEREAS, participants made salary reduction contributions to the Program for the tax years 1997-1999; WHEREAS. the Internal Revenue Service ("IRS") conducted an audit of the Program for the lax years 1997-1999, WHEREAS, during such audit, the IRS discovered that certain participants made salary reduction contributions to the Program in excess of the Code § 403(b) limitations for the tax years 1997-1999 (hereinafter referred to as "Excess Amounts"). including the Code § 403(b)(2) maximum exclusion :allowance, the Code ti 402(g) annual dollar limitalion.:and the Code ; 415 lama tin annual .additions: WHEREAS, the District has determined that the Agreement %.ith the Internal Revenue Commissioner. as set forth herein, is in the best interest of the District, in order to avoid the disqualification of its Program and other tax consequences resulting from the failure to withhold incuna: tax from such Excess Amounts: and WIIEREAS, the Secretary of the Treasury and the IRS, through their authorized representatives, have determined that said Agreement is also in their respective best interests. $:473a,; NOW IT IS HEREBY DETERMINED AND AGREED THAT FOR FEhEPAL TAX PURPOSES: I. The District agrees to correct the Excess Amounts through the foilowimg methods. in the manner described in Section 6.02 of Revenue Proccdunz 2000-16: (a) For actively employed participants who have contributed amouna in excess of the Code § 402(g) annual dollar limitation in effect f0c 1997, 1998, and/or 1999, by directing its Program providers to: 09 distribute the Excess Amount (as adjusted for earnings through the date of distribution), (it) report such Excess Amounts to the IRS and the affected participant as a taxable distribution on a Form 1099-R; and (iii) to inform such participants that such distributed amounts arc not eligible rollover distributions within the meaning of Code § 403(b)(8): 4 (b) For actively employed participants who have -contributed amounts in excess of the Code § 415 limitation on annual additions, by: (i) reducing such participants' Code § 415 limitation on annual additions by the Excess Amount (as adjusted for earnings throu.0h the date of correction) for the tax year 2000 (and future tax years) until the Excess Amount is eliminated; and 00 requiring that employees provide the District with a maximum exclusion alto»ante calculation that treats such Excess Amounts (as adjusted for camings through the date of correction) as "amount previously excludable" under Code § 403(b)(2)(A)(ii). beginning with the tax year following tlic tax year of correction; (c) For actively employed participants who have contributed amounts in excess of the Code § 403(b)(2)(A) maximum exclusion allowance. il' any, b% requiring that employees provide the District with a maxIMUm exclusion allowance calculation that treats such Excess Amounts (as adjusted I -or eamings through the date of correction) as "amount previously excludable" under Code § 403(h)(2)(A)00. beginning with the tax year following the tax year of cormclion: and (d) For retired or terminated participants who havc contributed an Excess Amount o) any kind. b% maintaining a record of such Excess Amount so that appropriate adjustments may be made in the event any of such retired or terminated pat•ttcipants are reemployed by the District following the execution of this Au,rcement. X2473hO Y it x,a716 z 2. The total amount due to the United States Treasury under this Agreement is $1,300. This amount shall be paid by the District to the IRS by ccrtifzd or cashier's check prior to, or contemporaneously with. the execution of this Agreement by a duly authorized representative of the IRS. 3. The District will not attempt, for federal income tax purposes, to amortizac. deduct or recover any portion of the payment described in paragraph 2 from the IRS or receive any federal tax benefit on account of such payment. 4. For the tax years I997, 1998, and 1999. subject to the conditions set forth in this Agreement, the IRS will treat the Program as a plan described in Code § 403(b)(7). S. The IRS will not hold affected participants liable for the amount of income taxes attributableloihe Excess Amounts that affected participants failed to pay for the tax years 1997, 1998 or 1999. including any interest or penalties that may otherwise apply in the absence of.this Agreement, nor will individual participants be required to file amended tax returns for these years. G. The Service will not hold the District liable for the amount of income tax that the District failed to withhold from the Excess Amounts for the tax years 1997, 1998 and 1999, including any interest or penalties that may otherwise apply in the absence of this Agreement. 7. No portion of the payment described in paragraph 2 shall be considered as taxable income to any employee or former employee of the District or beneficiary under the Program. and participants and their beneficiaries will not recei%c a tax basis as a result of such payment. 8. This Agreement constitutes a resolution under the Code of specific matters discussed herein. No inference shall be made with respe, t to whether this resolution satisfies other federal laws. 9. If the Drstnct fails to satisfy the conditions of paragraphs 1, 2, or 3 of this Agreement, this Agreement shall be considered null and void. 10. This Agrcemcnt is final, binding and conclusive with respect to the District. the IRS. and Program participants. except: (a) The matter it relates to may be reopened in the event of fraud, malfeasance, or misreprescntation of a material fact: (h) It is subject to the Code sections that expressly p.ovide that effect be given to their provisions notwithstanding anv other law or rule of law except Code § 7122: and 3 (c) If it relates to any taxable period ending after the date of this Agreement, it is subject to any law enacted after the Agreermnt date that applies to that taxable period. 11. The Agreement, and any information obtained or received by the IRS as part of its audit of the Program. shall remain confidential and not subject to public disclosure, pursuant to Code § 6103. The District may voluntarily disclose the terms of this Agreement in its sole discretion. By signing this Agreement, the above parties certify that they have read and agreed to the terms of this document. IN WITNESS WHEREOF, the District's Board of Education hereby adopts the Agreement, upon motion duly made, seconded, and carried: AYES: '6 NAYES: 0 ABSENT: I Dated this day of Oee-em )xw, , 2000. r President, Bo of E ucation ATTEST: IN WITNESS WHEREOF. the Secretary of the Treasury, through its duly authorized representative, hereby assents to this Agreement: Title: X2471M. Dated this day of , 2000. 4 x -I . 9 r Attachme l� S 0 MINUTES of a wgular public mrrting of the Hoard of Edtwation tit' Township High School District lumber 1-02. Cook County. Illinois, held in Room North 112 at the Evanston Township High School, 1600 Dodge Avenue. Evanston. Illinois, in said School District at bs 50 o'clock P.M.. On the (nth day of Decemtcr.:IXXI. The President raped the meeting to order and directed the Secretary to rill the ro16_ Upon the roll being called. yr. Miller the president. and the following members at said location answered prescnt: Ms. Walker, Ms. Colleton, `is. Wilcierson, Ms. Tisdahl, Mr. Cilford The following members were absent from the meeting: Ms. Lurie The President announced that in view of the current financial condition of the District. the Board of Education would consider the adoption of a resolution declaring its intention to issue µorking cash fund bonds pursuant to Article 20 of the School Code and directing that notice of such intention lie published. Whereupon Member Tisdahl presented and the Secretary read in full a resolution a.-, follows: r x RESOLUTION declaring the intent -son to .avail of the provisions of Article 20 of the School Code of the Sr a of Illinois, as amended, and to issue Working Cash Fund Bonds of Township High School District Number 202. Cook County. 6Blinois, and directing. that notice of such intention be published in the manner provided by law. WHEREAS, pursuant to the provisions of article 20 of the School Code of the State of Illinois, and all laws amendatory thereof and supplementary thereto (the "Code"), a fund to be known as a Working Cash Fund (the "Fund") tnay be created, maintained, administered and operated in and for Township High School District Number 202, Cook County, Illinois (the "Disrrier"), in the manner prescribed in the Code, for the purpose of enabling the District to have in its treasury at all time sufficient money to meet dmands thereon for ordinary and necessary expenditures for corporate purposes. and WHEREAS, the District has heretofore created, maintained, administered and operated such Fund in the manner prescribed by the Code: and WIIEREAS, under the provisions of the Code, the Board of Education of the District (the -Bmird"") is authorized to incur an indebtedness ;end issue bond.-, as evidence thereof (the "IlmnA-") fui the purpose of increasing the Fund: ind WHEREAS, the Board has determined and does hereby determine that it is advisable, necessary and in the best interests of the District that the Fund be increased and that the District incur an indebtedness and issue Bonds as evidence thereof in the amount of $12,551),() X) for said Purpose: and WHEREAS, before such Bolin. may be issue; for said purpose. the Board iltu,.t adopt a resolution declaring its intention to issue such Bona, for said purpose and direct that notice of such intention be published as provided by law: K .4 , NOW, THEREFORE, Be It and It is Hereby Resol%vd by the Board of E dtictation of To%mship High School District Number 202, Cook County, Illinois a., tallow-s-, Section 1. lncornaratio.t of Preambles. The Board hereby finds that all cNf the recitals contained in the preambles to this Resolution are full, true, wid cou-cet ami does incorporate them into this Resolution by this reference. Section 2. Declaration af11ttent. The Board hereby declares its imcntion to avail of the provisions of the Code_ and to issue Bonds in the amount of S 12.550.000 fos the purpose of increasing the Fund and enabling the District to have in its treasury at all time sufficient money to meet demands thereon for ordinary and necessary expenditures for the corporate purposes. Section 3. lllotice of Intent. In accordance with the provisions of Section 5 of the Lbcal Government Debt Reform Act of the State of Illinois, as amended, notice of said intention to avail of the provisions of Article 20 of the Code and to issue Bonds for the purpose of increasing the Fund shall be given by publication of such notice at least once in the Evan.str111 Re vic tit and Skokie Re riesr. the same being newspapers of general circulation in the District. Section 4. 1•01-111 oI MINI[-v The notice of intention to issue the Bonds shall be in substantially the following: (orm- -2- x NOTICE OF INuENTlt)N OF TOWNSim, Himi Sctio trl. DISTRICT NUMBER 202 GENIE,: C:(IUNMY, ILLINOIS TO ISSUE $12,550,000 WORKING CASH FUND BONDS PUBLIC NOTICE is hereby given that on the hth day of December, 20M. the Board of Education of Township High School District Number 202. Cook County, Illinois, adopted a resolution declaring its intention and determination to issue bonds in the aggregate amount of $12.550AX) for the purpose of increasing the Working Cash Fund of said School District. and it is the intention of said Board of Education to avail of the provisions of :article 20 of the School Code of the State of Illinois, and all laws amendatory thereof and supplementary thereto. and to issue said bonds for the purpose of increasing said Working Cash Fund. Said Working Cash Fund is to be maintained. administered and operated in accordance with the provisions of said Article and shall be used for the purpose of enabling said School District to have in i % treasury at all time sufficient money to meet demands thereon for ordinary and necessary expenditures for corporate purposes. A petition may be filed with the Secretary of the Board of Education of Township High School District Number 202. Cook County. Illinois, within thirty (30) days after the date of publication of this notice, signet) by not less than 4320 voters of said School District, said - member of voters being equal it) tell per cent ( 1014) of the registered voters of said School District, requesting that the proposition to issue said bonds as authorized by the provisions of said Article 20 be submitted to the voter% of said School District. If such petition is filed with the Secretary of said Board of Education %%lihin thirty (30) days after the date of publi;:itinn of this notice and not later than the 1 1th da% nt December. 2000. an election oil the proposition to i-oue said bonds shall be held on the 27th day of February, 2001, unless no voters of ,aid School District are scheduled to cast votes for any candidates for nomination for. election to or retention in public office, in which case said election on +aid proposition sliall be held oil the 1rd clay of -;- r x April. 2(X)1. If such petition is filed with said Secretary within .aid thirty (jtl) day period, but after the I Ith day of December. 2060. said election on said proposition shall Iv held on the 3rd day of April, 2000. The Circuit Court may declare that an emergency referrmium should be held prior to either of said election dates pursuant to the provisions of Section 2A- IA of the Election Code of the State of Illinois, as amended. If no such petition is filed within said thirty (30) day period, then said School District shall thereafter be authorized to issue said 1}onds for the purpose hereinabove provided. By order of the Board of Education of Township High School District Number 202, Cook County, Illinois. DATED this 6th day of Decentber,'2000. Jeffrey Taggart Willie J. Miller, Jr. Secretary, Board of Education, President, Board of Education, Township High School District Number 202, Township High School District Conk County, Illinois Number 202. Cool: County, Illinois Node lot PISI)II01CF. I'leaw IV vV11.111) 111:11 Ibl. nnU.v .gllrar* n+cY ilk nanlcs of 11k i§4'.id4nl :IIILI S&XIrlaty ul OIC Rl+:ml. -4- x See -limy ?. Further Prl)cee lingii. if no petition signed by the reclui.ite ttumber of voters is filed with the Secretary of the Bonn! within thirty (30) days after the date of the publication of such notice of intention to issue the Bonds. the Board shall. by appropriate proceedings to be hereafter takers, fix the details concerning the issue of the Bonds and provide for the levy of a direct annual tax to pay the principal and interest on the same. Sccrion h. Srvrrnhility. if any section, paragraph. clause or provision of this Resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforccability of such section, paragraph or provision shall not affect any of the remaining provisions of this Resolution. Section 7. Repealrr- and Effective Darr. All resolutions and parts of resolutions in conflict hereµwith be and the same arc hereby repealed and that this Resolution be in full force and effect forthwith upon its adoption. Adopted Decernber h, 2(HK). -5- President, l3fardof ducati x Member Gflford moved and Mettthrr Tisdhhl seconded the motion that said resolution as read Iv ado}plod. After a full and complete discussion theyeof, the F4rsid:nt dirrcttNi the Secretary to call the roll for a vote upon the motion to adopt said resolution. Upon roll call, the following members toted AYE: Walker.-Colleton, Tisdahl, Gilford, Wilkerson and Miller The following members voted NAY: None Whereupon the President declared the motion carried and said resolution adopted, and in open meeting approved and signed said resolution and directed the Secretary to record the same in full in the records of the Board of Education of Township High School District Number 202, Cook County, Illinois, which was done. Outer busittess not pertinent to the adoplion of said resolution was duly transacted at said mec ting. tll,on motion duly Illade, Wcollded and carried, the meeting was adjourned. r X STATE OF ILLINOIS } SS COUNTY OF COOK ) CERTIFICATION OF MINUTES 1, the undersigned, do hereby cerriify that l am the duly qualified and acting Secr=ry of the Board of Education of Township High School District Number 202, Cook County, Illinois (the "Bnurd"), and that as such official i --m the keeper of the records and files of the Board. I do further certify that the foregoing constitutes a full, true and complete transcript of the minutes of the meeting of the Board held on the Nth day of December, 2000, insofar as same relates to the adoption of a resolution entitled: RESOLUTION declaring the intention to avail of the provision` of Article 20 of the School Code of the State of Illinois, as amended, and to issue Working Cash Fund Bonds of Township High School District Number 202, Cook County, Illinois, and directing that notice of such intention tc published in the spanner provided by law. a true, correct and complete copy of which said resolution as adopted at said meeting appears in the foregoing transcript of the ininutes of said meeting. I (to further certify that the delib -rations of the Board on the adoption of said resolution were conducted openly, that tiles vote on the adoption of said resolution was taken openly, that sail meeting was held at a specified tirnr and place convenient to the public, that notice of said meeting was duly given to all of tits ncwmedia reeluesting such notice, that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Board at least al; hours in advance of r'rr holding of said meeting, that said meeting was called and held in strict compliance with the provisions of the Open Meeting, Act of the State of Illinois, as amended, and with the pro- isions of the School Code of the State of Illinois, as amended, and that the Board has coinp.)ed with all of the provisions of said Act and said Code and with all of the procedural rules of the Board in the conduct of said n}ecting and in the adoption of ~aid resolution. 2000. IN WITNESS WHEREOF, I hereunto affix my official signature, this Nth day of December, Pa. i y MOW, _+!�4 u id 0 STATE OF ILLINOIS ) SS COUNTY OF COOK } No i'I•TITION C:ERTIFtI'ATF: 1, the undersigned, do hereby c-rrtify that 1 am the duly qualified and acting Sr=et Ty of the Board of Education (the "Board') of Township High School District Number'_t(12.. Cook County, Illinois (the "District"), and as such official I do further certify that pursuant to a resolution entitled: RESOLUTION declaring the intention to avail of the provisions of Article 20 of the School Code of the State of Illinois, as amended, and to issue Working Cash Fund Bonds of Township High School District Number 202. Cook County, Illinois, and directing that notice of such intention be published in the manner provided by law. duly adopted by the Board on the 6th day of December, 2000, notice of intention of the District to issue $12,550,000 Working Cash Fund Bonds was published on the 7th day of December, 2000. in the Eiwnsion Review. the same being a newspaper of general circulation in the District, and was not posted electronically on the District's World Wide Web pages. I do further certify that no petition has ever been filed in my office as Secretary of the Board or has ever been presented to me as such official requesting that the proposition to issue -said boncts be submitted to the voter of the District, but that i provided a petition form regarding the same to every individual requesting one. IN WITNESS WHEREOF. I hereunto affix my official signature, this lt}th day of January , 21101. r November 27, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent`s Office. fir. Miller called the meeting to order. On roll call Ms. Lurie, Ms. Walker, Ms. Ce.leton, Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and his_ Engel, recording secretary, were also present. At 6:51 p.m., under Sections �C(1) and 2C(21) of the Open Meetings Act, Mr. Miller made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Lurie, Walker, Colleton, Wilkerson and Miller voted aye: nays, none. Mr. Gilford arrived at 7:00 p.m. The Board returned to open session at 7:30 p.m. On roll call Ms. Lurie, Ms. Walker, Mr. Lewis, Ms. Colleton, for. Gifford, Ms. Wilkerson and Mr. Miller answered present. Absent: Ms. Tisdahl. Ms. Wilkerson left at the end of the report on Senior Studies and English Electives. Reception for National Merit, National Achievement and National Hispanic Scholars Dr. Alson welcomed and congratulated the National Merit, National Achievement and National Hispanic scholars and their parents. The College and Career Coordinator, Denise Brown, introduced each student and Board members congratulated them and presented each student with the Board's award of excellence pin. At 7:50 p.m. Mr. Miller called a recess to meet with the students and their parents. The meeting resumed at 8:05 p.m. On roll call Ms. Lurie, Ms. Walker, Mr. Lewis, Ms. Colleton. Mr. Gilford, Ms. Wilkerson and Nir. Miller answered present. Absent: Ms. Tisdahl. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of November 13, 2000. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report Dr. Alson announced that a donation of $250,000 has been received from the Unterman family. These funds will be used to support, facilitate or enrich the educational experience of needy students while they are at ETHS. He also informed the Board of administrative, staff and student awards and honors as well as upcoming and recent events. In response to an earlier question from the Board about class rank, Dr. Alson said that this issue should be kept alive. Since this item is not one of the Board goals for this year it would be better to study it at a later date. Pollina the Board and Committee Reports Ms. Wilkerson attended the Curriculum Forum. Ms. Colleton announced the winners of the Safety Task Force essay contest, the winning entries were published in the Roundtable. Mr. Lewis is working with Mr. Romain on a student surve,; about the Student Center. He has also been talking with students aboLn their thoughts on class rank. Most students are not concerned with class rank, however, some do think it is important for college admission. Comments forth the Public — There were no comments from the public. Evaluation of=nriched Math Proqram Mr. William Corrin and Ms. Gena Brelias presented the Evaluation of the Enriched Mathematics Programs. In 1993 the Math Department launched an enrichment program. The program aimed at better preparing students for college by ensuring that they completed a strong academic program in math. Research strongly suggested that for many students, completing algebra in one year with an extra support period was preferable to a two-year sequence. Based on standardized test scores, teacher recommendations, and attendance records, a group of students was invited to enroll in a double -period algebra course in 1993-94. The next year double -period geometry was offered for these students. An evaluation of the enriched math programs began at the end of the 1998-99 school year. The key findings were: • Over the past three years algebra enriched students have earned grades equivalent to those of the non -enrichment students by second semester. • Every semester over the past three years geometry enriched students have earned lower grades than those of the non - enrichment students. The followin_ recommendations were made by the Math Department: • Continue to offer the broad -based Algebra Enriched program. • Offer Geometry Enriched as an elective on a more limited basis. Provide more information about other Geometry options, and better identify and recommend students for this program. • Gather additional information about the enriched math classes to strengthen the overall program. 2 Teachers Date Leibforth, Rich Kaplan and Ron Sellke described activities in the enriched classes. Board members asked questions about support tzr students outside the classroom; homework; curriculum; progression of classes and whether there is a difference in performance based on gentler. Resort on Senior Studies and Senior Electives in English Ms. Lounsbury gave an overview of the five semester courses for seniors and one interdisciplinary, year -long course, Senior Studies developed recently. Three of the courses, Critical Thinking in the Modern Age, Expository and Critical Writing, and Senior Studies have grown. Ethnic American Literature has held its own and Nineteenth Century Literature and World Literature were cancelled for the 2000-01 year due to low enrollment. Teachers Emily Stamos, Jennifer McCue, Scott Sullivan, David Allen and Stave Newman gave an overview of their classes. A student enrolled in Senior Studies, Casey Phillipsborn, spoke actively about the class. Board members expressed concern that the popular Senior Studies class is at the maximum size. They asked if more sessions could be offered. Proposals for New Courses, Course Chanaes and Course Deletions Following is a list of the proposed new courses, course changes and course deletions for the 2001-02 school year. • Changes in curriculum content to reflect new technologies and curricular shifts in 1 Auto Mechanics, Graphic Design and Graphic Communication. • Addition of an honors level to Human Services Practicum, Business Law and Jazz Studies • Semesterization of the following yearlong courses: 2 Experimental Electronics divided into Telecommunications and LAN and Internet Communications and Pre -Algebra extended to a second semester for a small number of students. • Changes in the number of periods of Geoscience and the Envirnoment and AP Environmental Science Course Deletions • 4 English Repeat • 4 English Survey • Art History/H • 2 Jewelry Design New Courses • 2 Algebra Enriched • Prep 2 Algebra 11 • 1 Swahili 4 Japanese/4 Japanese H Following a Board discussion Mr. Gilford moved that the Proposals for New Courses, Course Changes and Course Deletions be moved to the Action Agenda. Ms. Walker seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Gilford moved that the Board approve the Proposals for New Courses, Course Changes and Course Deletions presented. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Bills Bills for the period of November 3, 2000 through November 10, 2000 in the amount of seven hundred fifty-seven thousand, eight hundred five dollars and eleven cents ($757,805.11) were presented for ratification and payment. Ms. Walker moved approval; Ms. Colleton seconded tine motion and on roll call Walker, Colleton, Lurie, Gilford and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Ms. Lurie moved approval of the Personnel Agenda, which included: Professional Staff - Certificated • Teacher Appointments to Staff Classified Staff • Teacher Aide Appointment to Staff • Teacher Aide Resignation • Secretarial Appointment to Staff Addendum Professional Staff • Appointments to Staff - Extra -curricular • Resignation, Extra -curricular Non -Certificated Staff • Appoint to Staff Ms. Walker seconded the motion. On roll call Lurie, Walker, Gilford and Miller voted aye; Colleton, nay. Motion carried. At 10:10 p.m., there being no further business to come before the Board, Ms. Lurie moved and Ms. Colleton seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on December 6, 2000. November 20, 2000 A special meeting of the Board of Education of Evanston Township High School was convened at 6:20 p.m. in the Superintendent's office. Mr. Miller called the meeting to order. On roll call Lurie, Walker, Colleton, Tisdahl, Gilford, Wilkerson and Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, Ms. Whitten, attorney and Kirn Engel, recording secretary were also present. At 6:21 p.m., under Sections 2C G27 of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Lurie seconded the motion. The Board returned to open session at 8:42 p.m. At 8:44 p.m. there being no further business to come before the Board, Ms. Tisdahl moved and Ms. Walker seconded a motion to adjourn. All members voted aye; nays, none. Motion carried. x November 13. 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m, in the Superintendent's Office. his. Lurie cglied the meeting to order. On roll call Ms. Walker, Ms. Colleton, Ms. Wil; erson and Ms. Lurie answered present. Dr. Alson, Superintendent, Mr. Taggart., Business Manager, Ms. Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent, and Kim Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Walker seconded the motion. On roll call Walker, Colleton, Wilkerson and Lurie voted aye: nays, none. Mr. Gilford arrived at 6:55 p.m. and Mr. Miller at 7:00 p.m. The Board retumed to open session at 7:40 p.m. On roll call Mr. Miller, Ms. Walker, Mr. Lewis, Ms. Colleton, Ms. Lurie, Mr. Giiford, and Ms. Wilkerson answered present. Ms. Wilkerson left the meeting following the Organization of the Board. Ms. Tisdahl arrived at 9:05 p.m. Ms. Wilkerson moved that the Board of Education approve the minutes of the regular meeting of October 23, 2000 and the Finance meeting of November 1, 2000. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Superintendent's Report Congratulations were extended to math teacher John Benson who is the. Midwestern Regional winner of the Siemens Teacher Awards for Advanced Placement and to eleven ETHS teachers who received special recognition at the first Teacher Appreciation Day celebration. Other extra curricular activities that teacher's participated in were mentioned. LifeSource Blood Services presented ETHS with a $2,500 scholarship for being a second -place winner in blood donors during i 999-2000. Student awards and athletic achievements were reported as well as recent and upcoming events. Palling the Board and Committee Reports Ms. Wilkerson attended "Keeping Current", the program was good and attendance was high, over 100 students participated. She also attended Open House. Ms. Lurie praised Ms. Wilkerson for the wonderful Teacher Appreciation Day program. She also attended the public meeting held to answer questions about the proposed Nature Center. Even though only a few neighbors attended the meeting they had very good questions, which we are investigating. After meeting with students, Mr. Lewis asked about the policy which does not allow students to be in the hall during their free xi periods. Dr. Alson said that students are encouraged to try to reach their destination during passing periods to keep the hallways quiet during classes. However, he asked that individual students bring their concems to Mr. Romain, Associate Principal for Grades 11-12. Mr. Miller stated that Mr. Gilford recently attended his 30-year ETHS reunion. Ms. Colleton suggested that we switch from having bagpipes lead our students into graduation to African Drums. Dr. Alson stated that options other than bagpipes are being considered. Comments form the Public — There were no comments from the public. Adiournment of Retirino Board and Oroanization of the New Board Ms. Colleton moved adjournment of the retiring board sine die. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Taggart presided as the temporary chairman for the purpose of electing a president. On roll call Miller, Walker, Colleton, Lurie, Gilford and Wilkerson answered present. Mr. Taggart declared that nominations for the office of President of the Board of Education for a one-year term were in order. Ms. Wilkerson nominated Willie Miller for a one-year term as President. Ms. Lurie seconded the motion. No additional nominations were made. Mr. Taggart declared the nominations closed. All members present voted aye; nays, none; Mr. Miller was declared President of the District 202 Board of Education for a one-year term. Mr. Miller assumed the chair. Ms. Wilkerson nominated Ms. Lurie for a one-year term as Vice -President. Ms. Colleton seconded the nomination. No additional nominations were made. Mr. Miller declared nominations closed. All members present voted aye; nays, none. Ms. Lurie was declared Vice -President of the Board of Education for a one-year term. Ms. Colleton nominated Jeffrey Taggart for a one-year term as Secretary. Ms. Lurie seconded the nomination. No additional nominations were made. Mr. Miller declared the nominations closed. All members present voted aye; nays, none. Mr. Taggart was declared Secretary for the District 202 Board of Education for a one-year term. Ms. Colleton moved that Mr. Jeffrey Taggart be appointed for a one-year terra as School Treasurer, his compensation for said duties will be $1,000 added to his base salary for 2000-01. Ms. Walker seconded the motion_ All x -r members present voted aye; nays, none. Motion carried. Mr. Taggart was declared School Treasurer for ETHS District 202 for a one-year term. RESOLUTION RATIFYING ACTS, CONTRACTS. POLICIES AND BY-LAWS Ms. Colleton moved that the Board approve the following resolution. RESOLVED that the Board of Education, District 202, County of Cook. State of Illinois ratify all acts and contracts which remain incomplete or unexecuted, whole or in part; BE IT FURTHER RESOLVED that the policies and by-laws of the Board of Education, District 202, County of Cook, State of Illinois be adopted by this Board of Education. Ms. Lurie seconded the motion. On roll call Walker, Colleton, Lurie, Gifford, Wilkerson and Miller voted aye; nays, none. Motion carved. RESOLUTION DESIGNATING SIGNATORY Ms. Colleton moved that the Board of Education approve the following resolution: WHEREAS; the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois desires to designatee-a signatory to deposit and withdraw funds of School District Number 202, and to sign checks, drafts, orders for the payment of money on deposit on behalf of School District Number 202; NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois that the following designated individual and no other is hereby the authorized signatory for Evanston Township High School District Number 202 upon checks, drafts, and orders for the payment of money in the capacity shown. Ms. Walker seconded the motion. On roil call Walker, Colleton, Lurie, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. RESOLUTION REGARDING CHECK SIGNATURES Ms. Walker moved that the Board of Education approve the following resolution: RESOLVED by the Board of Education, District 202, County of Cook, State of Illinois that 4 All checks drawn on the accounts of School District 202 are to bear the signature of the School Treasurer. All checks drawn on the Petty Cash Account of School District #202 are to bear the signature of the School Treasurer. Authorization for the School Treasurer to sign checks will be a check register signed by the Board Secretary or the President in the absence of the Secretary. This resolution to be in effect as of this date and continues for such time as the present officers hold their respective offices or until modified by the , Board of Education. Notice of any change in signatory must be given to the School Treasurer, Ms. Colleton seconded the motion. On roll call Walker, Colleton, Lurie, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Mr. Gilford moved that the Board approve the following three resolutions: RESOLUTION ESTABLISHING REGULAR MEETING DATES AND PLACE RESOLVED that the -regular meeting dates of the Board of Education, -District, 202, County of Cook, State of Illinois, be held as listed on the attached,_ Schedule of Board of Education Meetinqs 2000-01. EVANSTON TOWNSHIP HIGH SCHOOL SCHEDULE OF BOARD OF EDUCATION MEETINGS 2000-2001 DAY DATE TIME LOCATION MON 10-JUL-2000 6:30 P.M. N-1 12 MON 21-AUG-2000 6:30 P.M. N-112 MON 11-SEP-2000 6:30 P.M. N-112 MON 25-SEP-2000 6:30 P.M. N-1 12 TUE 10-OCT-2000 6:30 P.M. N-112 MON 23-OCT-2000 6:30 P.M. N-112 MON 13-NOV-2000 6:30 P.M. N-112 MON 27-NOV-200CF 6:30 P.M. N-112 t WED 06-DEC-2000 6:30. P.M. N-1 12 .; TUE--;* • - 16-JAN-2001 6:30 P.M. N-112 , ,,, ,, ,,,,,;,; ,.,• MON 22-JAN-2001 6:30 P.M. N-1.12 TUE 13-FEB-2001 6:30 P.M. N-1 12 MON 26-FEB-2001 6:30 P.M. N-112 MON 12-MAR-2001 6:30 P.M. N-112 MON 26-MAR-2001 6:30 P.M. N-112 MON 23-APR-2001 6:30 P.M. N-112 MON 14-MAY-2001 6:30 P.M. N-1 12 TUE 29-MAY-2001 6:30 P.M. N-112 , MON 11-JUN-2001 6:30 P.M. N-112 MON 18-JUN-2001 6:30 P.M. N-112 RESOLUTION ESTABLISHING DATES TO REVIEW CLOSED SESSION MINUTES - WHEREAS the Open Meetings Act states that "Each public body shall periodically, but no less than semi-annually, meet to review minutes of all closed meetings sessions;" BE IT RESOLVED that the Board of Education of Evanston Township High School District #202 will review closed session minutes in accordance with the requirements of the Open Meetings Act during the regular board meeting in December and the second regular board meeting in June. RESOLUTION DESIGNATING SELF WORKERS COMPENSATION POOL REPRESENTATIVE AND ALTERNATE WHEREAS, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois is required to by Article V of the CONTRACT AND BY-LAWS SCHOOL EMPLOYEES LOSS FUND to appoint (1) person to represent that body on the Board of Directors along with another person to serve as an alternate representative when the initial representative is unable to carry out that representative's duties, �I r NOW, THEREFORE, BE IT RESOLVED by the Board of Education of Evanston . Township High School District Number 202, Cook County. Illinois that the following designated individuals and no others are hereby appointed as representative and altemate to the Board of Directors for the School Employees Loss Fund. Jeffrey Taggart Representative Claudia Miller Alternate Representative Ms. Colleton seconded the motion. On roll call Walker, Colleton, Lurie, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. Test Score Report Director of Research, Evaluation and Assessment, William Corrin made a presentation to the Board about the performance of ETHS students on the ACT test package and AP exams. The highlights of his report included: • The number of students participating in the AP program has increased to 14.8 percent. Consistently over the past six years students have taken an average of two AP exams each year. • The percentage of graduating seniors taking the ACT was 80.9% in 2000. This is the"highest percentage of ACT test -takers for any graduating class over at least the past ten years. The ETHS score. continues to be higher than state and national averages. • The average scores of eighth grade students taking the EXPLORE test and tenth graders taking the PLAN test are higher than the national averages. Mr. Corrin provided tables disaggregated by race and discussed implications of the results. The results are promising, the scores for all students, including minority stijdpnts are increasing. The test score gap between white and minority students decreased in 2000. Mr. Miller indicated that the Board is happy to see improvement in test results and indicated that there is still significant work to be done. Fiscal Year 2000 Audit Report There were no questions about the Fiscal Year 2000 Audit Report. Proclamation of Literacy Awareness Week Ms. Boldridge-Brawn invited the Board to attend the Literacy Open House. Activities will include visiting classes, viewing exhibits and a family reading MA 4 night. -Dr. Alson read the proclamation. Mr. Gilford moved that the Board of Education declare the week of November 13-17, 2000 Literacy Awareness Week. Ms. Tisdahl seconded the motion. All members present voted aye; nays, none; Absent, one. Motion approved, Bills Bills for the period of October 20, 2000 through October 27, 2000 in the amount of six hundred twenty-eight thousand, four hundred fifty-three dollars and forty- nine cents ($628,453.49) were presented for ratification and payment. Mr. Gilford moved approval; Ms. Tisdahl seconded the motion and on roll call Walker, Colleton, Lurie, Gilford, Tisdahl and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Ms. Lurie moved approval of the Treasurer's Report for September 2000. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the following Truth in Taxation Law Resolution: Whereas, the Board of Education of Evanston Township High School District Number 202, Cook County, Illinois, pursuant to the Cook County Truth in Taxation law, 35 ILCS200/18-101.1 et seq., is required to hold a public hearing if it is the Board's intention to adopt a levy in an amount which is more than the extension, exclusive of election costs and levies for debt service and public building commission leases and plus any amount abated by the School District, for the year 1999; NOW THEREFORE, Be it Resolved by the Board of Education of Evanston Township High School District number 202, Cook County, Illinois, as follows: Section 1: That the proposed estimated aggregate levy for the year 2000 is more than the taxes extended for the year 19:719. Section 2: That the Secretary of the Board is hereby authorized and directed to publish or cause to be published a legal notice of public hearing, in the form of Exhibit A attached hereto, in accordance with the Truth in Taxation Law. Section 3: That a public hearing on the proposed tax levy shall be held, on December 6, 2000, in accordance with the provisions of the Truth and Taxation Law and as described in Exhibit A. Section 4: This Resolution shall be in full force and effect upon its adoption. k a Ms. Lurie seconded the motion. On roll call Walker, Colleton, Lurie, Gilford. Tisdahl and Miller voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the fotlowiing Consent Agenda: Consent Acienda a. Authorization to Award Contract for Kitchen Elevator Remodeling in the Arts Wing to Anderson Elevator Company of Cicero, Illinois, the lowest responsible bidder meeting specifications in the amount of $139,708. b. Authorization to Award Contract for Asbestos Abatement in the corridors of Bacon and Boltwood schools to Asbestos Control, Inc., of Arlington Heights, IL, we lowest responsible bidder meeting specifications, in the amount of $188,400, which includes the Base Bid, and Alternate Bids 3, 4 and 5. c. Personnel Professional Staff - Certificated • Appointments to Staff • Appointment of Extra -Curricular Positions • Request for Maternity Leave • Resignation, Coaching Classified Staff • Change of Position - Teacher Aide • Change of Position - Special Staff Ms. Walker seconded the motion. On roll call, Walker, Colleton, Lurie, Gilford, Tisdahl and Miller voted aye; nays, none. Motion carved. At 9:15 p.m., there being no further business to come before the Board, Ms. Tisdahl moved and Ms. Lurie seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on November 27, 2000. It. October 23, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's office. Ms. Tisdahl called the; meeting to order. On roll call Walker, Colleton, Lurie, Wilkerson and Tisdahl answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, NT's- Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, Mr. Steve Grbavac, Interim Director of Operations and Purchasing, and Kim Engel, recording secretary were also present. At 6:46 p.m_„ under Sections 2C (1) and 2C(21 ) of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Lurie seconded the motion. Mr. Gilford arrived at 7:00 p.m. and Mr. Miller at 7:15 p.m. The Board returned to open session at 7:45 p.m. On roll call Mr. Miller, Ms. Walker, Mr. Lewis, Ms. Colleton, Ms. Lurie, Mr. Gilford, Ms. Wilkerson, and Ms. Tisdahl answered present. Ms. Colleton moved approval of the minutes of the regular meeting of October 10, 2000 as amended and the Finance Committee minutes of September 27, 2000. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed to the Board. Superintendent's Report Dr. Alson was privileged to join the football team at a private screening of the movie "Remember the Titans" arranged by Football Coach Tony Johnson. In spite of a not so great season the football players are very close to Coach Johnson. ETHS senior Helen Whitmore has been awarded a Lieutenant Governor's Award for Youth Excellence in the area of Civic Responsibility. Recent and upcoming events were reviewed. The Evanston community will honor teachers at a special Teacher Appreciation Day program on November 12' Mary Wilkerson is the chair of the committee planning the activities as well as the person with the original idea. Homecoming was incident free and the pep rally was very well attended. Corrections to the Opening School Report were discussed as well as explanations regarding some of the statistics. Report by Students of the Minority Student Achievement Student Conference Five students from ETHS joined 80 students of color from the other network schools for the first Student Conference of the Minority Student Achievement Network held in Cleveland Heights on October 54"'. Malykke Bacon accompanied Erica Douglas, Kaleema Meggs, Vicky Miner, Cesar Mendoza and Rhonda Dennison. ETHS graduates Shanti Hubbard and Maya Evans, the two students who founded QUE and suggested that the student conference be held, were also able to attend the meeting. Students from each district shared information about programs in thei+ s �_' 'E{YL'►bIV �0 r of `FS G, Zo V schools and brainstormed new ideas to promote minority student ayhievement. The following three themes emerged from the conference; mentoring of older students with young students, concern about biases or self-fullfilling cycles from f{ow expectations, and negative peer pressure. Mr. Bacon observed that our students were better informed that the other students and we have the only program developed by students. Mr. Bacon stated that this is the best conference he has ever attended. Pollina the Board/Committee Reports Ms. Wilkerson attended the homecoming game and was impressed with how well behaved the students were. She inquired about guidelines for homework and whether a student could actually have 6-8 hours of homework in one night_ Homework guidelines were discussed. Mr. Gilford attended conferences and saw some great teachers. He also enjoyed YAMO and talked with Mr. Siewerth at on of the performances. He suggested that Mr. Siewerth be asked to look at the plans for the Upstairs Theatre. After attending the Technology Committee meeting Ms. Lurie believes that there are complex problems regarding our Website. She also attended a Stipend Committee meeting and the Those Who Excel banquet. Mr. Lewis reported that after talking with many students he can say that a new student directory would be appreciated. Ms. Colleton attended the Technology Committee meeting and the Gun Turn -in Program sponsored by the Evanston Police Department, 70 guns were turned - in. Ms. Walker thanked Hecky Powell for recognizing our students and encouraged parents to attend the Open House. Mr. Miller said that it is very important for parents to attend ParentlTeacher conferences. He thought YAMO was great. He also stated that it is important that we have social security numbers for all students in order to report their test scores to colleges. Ms. Tisdahl inquired about the procedure to notify parents about our new telephone services for non-English speakers. Comments from the Public — Byrdie Brovmridge-Tucker, a parent, expressed appreciation for sending the students to the MSAN Student Conference. Fiscal Year 2000 Audit Report Mr. Taggart reported that the audit firm of William F. Gurrie and Company gave the District an unqualified opinion. The District is in excellent financial condition and retained the Moody's AA1 Bond rating. Excellent and adequate fund balances exist in all funds totalling S35,490.281. Of that amount, $22,542,667 is cash on hand in the ED, OM and WC funds and constitutes an Adequate Reserve Fura of six months of budgeted expenditures. The district is in compliance with all Life Safety requirements. Andy Mace, from the audit firm, cited the Board's fiscal responsibtity in adhering to a consistent financial plan and the cooperation and thoroughness of the Business Office staff in assisting with the audit. Board members inquired about the investment of budget surpluses and bank account reconciliation. V Ms. Colleton made a motion to move the acceptance of the Fiscal Year 2000 Audit Report to the action agenda. Mr. Gilford seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Wilkerson moved that the Board of Education accept the Fiscal Year 2000 Audit Report. Ms. Lurie seconded the motion. All Board members voted aye; nays, none. Motion carried. PE/Health Evaluation During the 1997-98 school year the Board of Education decided that ETHS students should have more exposure to health -related topics. Prior to that students had one health class during their sophomore year. The PE department was instructed to design a curriculum to introduce health -related topics during the freshman year. The curriculum was developed by John Willson, Diane Ragalie, Julie Colwell, John Brinkworth, Deborah Hansen and Deborah Kopplemao with the assistance of Dr. Cooper. The program was first presented to students in 1999-2000. John Brinkworth, John Willson, Vicky Munch and Wilbur Borrero preserted the report. The program is in the second year and is receiving more positive responses. Civility issues are taught along with emotional health, nutrition, substance abuse including smoking, decision - making issues related to puberty, relationships and sexually transmitted diseases, and community health resources. Following a discussion. Dr. Alson thanked the members of the committee and Dr. Cooper for their effort in developing this program. Superintendent's Annual Report Ms. Wilkerson requested that an Executive Summary be added to the report to highlight the significant results and list the major accomplishments of the year. Aooroval of Truth -in -Taxation Resolution Mr. Miller moved approval of the following Truth -in -Taxation Resolution. Ms. Colleton seconded the motion. On roll call, Miller. Walker, Colleton, Lurie, Gifford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. RESOLUTION REGARDING THE ESTIMATED AMOUNTS jVECESSARY TO BE LEVIED FOR TIIE TEAR 2000 WHEREAS, the Cook Countv Truth in Taxation Act requires that all taxing districts in Cook County determine the amounts of money estimated to be necessary to be raised by taxation not less than thirty f 30) days prior to the official adoption of the aggregate tax levy of the district; and WHEREAS, it is hereby determined that the estimated aggregate amount of taxes to be levied for the year 2000 is as follows: x� - Educational Purposes $ 32,794,432.00 - Operations & Maintenance Purposes 4,980,950.00 - Transportation Purposes 410,800.00 - Illinois Municipal Retirement Purposes 924,300.00 - Social Security Purposes 821,600.00 - Tort Immunity Purposes 154,050.00 - Special Education Purposes 236,210.00 - Debt Service Purposes 2,316,317.00 $ 42,638,659.00 NOW. THEREFORE BE IT RESOLVED by the Board of Education of Evanston Township High School, District #202, County of Cook, State of Illinois as follows: Section 1: The aggregate amount of taxes estimated to be levied for the year 2000 is $ 42,638,659.00. Section 2: This resolution shall be in full force and effect forthwith upon its passage. Adopted by the Board of Education of Evanston Township High School in regular meeting on October 23, 2000. Acceotance of School Resort Card Dr. Alson thanked William Corrin for preparing an informative report comparing the data from this year with that from last year. Following questions from the Board Mr. Miller moved that the Board accept the School Report Card for 2000. Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Change in Dates of Board of Education Meetinas Mr. Taggart recommended that, in order to meet the new Cook County Truth in Taxation regulation that requires school boards of high school districts to hold a levy hearing on the first Wednesday in December, the tentatively scheduled meeting of December 11 "' be changed to Wednesday, December 6"' at 6:30 p.m. He also recommended that the meeting scheduled for January 29" be cancelled and a joint Board meeting with Districts 65 and 202 be scheduled for January 22nd. No other changes to the dates suggested in the spring were requested. Ms_ Lurie moved that the Board of Education approve the changes mentioned above to the Board of Education meeting dates and times as proposed in Option A. Ms. Wilkerson seconded the motion. All members present voted aye; nays, none. Motion carried. This modified schedule will be presented, as required by Board policy, during the Organization of the Board at the November 13, 2000 Board of Education meeting. i r Bills Ms. Lurie moved approval of the bills in the amount of one million, ten thousand, four hundred ninety-nine dollars and eighty-seven cents ($1,010,499.87) for the period of October 13, 2000 through October 16, 2000. Ms. Walker seconded the motion. On roil call Miller, Walker, Colleton, Lurie, Gifford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Consent Agenda Ms. Lurie moved approval of the Consent Agenda which included: a. Approval to Submit Four Applications for School Maintenance Grants (for roof replacement, door replacement, asbestos removal and electrical repairs) to the: State Board of Education, each in the amount of $50,000. b. Personnel Professional Staff - Certificated • Extra -curricular Appointments • Added Duties • Change of Position • Resignation, Coach Classified • Teacher Aide Resignation Addendum Professional Staff - Certificated • Appointments to Staff, Extra -Curricular • Resignation Ms. Wilkerson seconded the motion. On roll call Miller, Walker, Colleton, Lurie, Wilkerson and Tisdahl votes aye, nays, none; Mr. Gilford abstained. At 10.20 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on November 13, 2000. Distributed 1111312000 I October 10, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's Office. Ms. Tisdahl called the meeting to order. On roll call Ms. Lurie, Ms. Colleton, Ms. Wilkerson and Ms. Tisdahl answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Kim Engel, recording secretary, were also present. At 6:46 p.m.. under Sections 2C(1), 2C(5) and 2C(21) of the Open Meetings Act, Ms. Colleton made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Lurie, Colleton. Wilkerson and Tisdahl voted aye: nays, none. Ms. Walker arrived at 6:55 p.m. and Mr. Giifurd at 7:20 p.m. Mr. Miller attended frow 7:15 p.m. to 7:30 p.m., and then returned at 9:00 p.m. The Board returned to open session at 7:30 p.m. On roll call Ms. Walker, Mr. Lewis, Ms. Colleton, Ms. Lurie, Mr. Gilford, Ms. Wilkerson, and Ms. Tisdahl answered present. Ms. Walker moved that the Board of Education approve the minutes of the regular meeting of September 25, 2000. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated. Suoerintendent's Report Glen Hill, Janet Irons, Martha Mitchell and Kathy Wideman were awarded the Support Staff Spirit Award this year. "Those Who Excel" Awards went to parent, Marva Berger, teacher Mephie-Mbuya Ngoi and the ETHS Health Center Staff. History teacher Kelly McKee applied for and received a grant for $5,000 from the Chicago Japanese Chamber of Commerce and Industry to create a Zen Buddhist Meditation Garden in memory of Kevin Richards, an ETHS student who died suddenly last year. Students Molly Lunn, Lily Llamzon and Miki Barjaktarevic have been named Achievement Award Winners by the National Council of Teachers of English. Hecky Powell, an alumni and owner of Hecky's Bar-BQ, will feature ETHS juniors who are in the AVID program on the restaurant's carry -out bags. Upcoming events were announced. The first Student Conference of the Minority Student Achievement Network was held in Cleveland Heights, Ohio. In addition to a team of five students chaperoned by Malykke Bacon, ETHS graduates and founders of QUEST Shanti Hubbard and Maya Evans also attended the meeting. The Minority Student Achievement Network has been awarded $100,000 grants from both the Gund and Annenberg Foundations. I Polling the Board and Committee Reports Ms. Wilkerson attended the PTSA meeting and YAMO. Mr. Gifford is hearing complaints from students that substitutes are not trained in the area in which they are teaching. Ms. Jones confirmed this, it is a nationwide problem. Whenever possible they try to assign substitutes to an area that they are trained in, however, some days it is all they can do to find a substitute to simply be in the classroom. Matt Lewis asked about offering Fine Arts study halls. Many students are involved in long rehearsals and have difficulty keeping up with their homework. A discussion followed regarding the PE exemption for students participating in a sport or band. At the direction of the Board, Dr. Alson will prepare a memo to the Board indicating how such a waiver would impact class size and FTE. Matt also asked why PE grades are not included in the GPA when they do count in calculating for honor -roll. Dr. Alson indicated that this has been the practice for a long time and the reason behind it is unclear. He will investigate the matter. Ms. Walker requested that the Student Directory be resurrected. Ms. Colleton attended the Professional Growth Committee meeting and noted that many, staff members are participating in Staff Development opportunities. She also attended the School Improvement Team, and the Anti -Handgun march. Ms. Colleton also received calls from students asking what is happening with the investigation of whether to offer Swahili at ETHS. A survey is currently being conducted to determine how many students are interested in taking Swahili. The recommendation will be made to the Board in November. Ms. Tisdahl requested that the administration notify the organizers of the Anti - Handgun march to ask that it be moved to a weekend so that students can participate. Ms. Tisdahl also attended the Ed -Red meeting. Comments form the Public — There were no comments from the public. Onenina School Report Mr. Vince Julian, Director of Information Services, presented the Opening School Report. While the total enrollment for day school has risen to 3033, evening school enrollment is at its lowest, 87, since 1997-98. Ethnic distribution in both programs remains consistent. Board discussion related to the reasons for the decline in the number of students taking Fine Arts, Reading and Community Service; the Bilingual program, the increase in Career Pathways internships and Pentarnation problems. Superintendent's Annual Report Dr. Alson reminded the Board that this is the last year the Superintendent's Annual report will be presented in this form since the number of district goals has been reduced. The goals will be more focused and will allow for more focused analysis with more data -based indictors of change. Board members asked about student feedback to teachers; the attendance policy (not being able to drop a class after 10 absences); Homebase phone lists; the EXPLORE test; increase in ACT scores and number of students taking the test; and internships with companies. The Annual Report wUl be an information item as the next two Board meetings. Aooroval of Coals for 2000.01 Dr. Alson presented the proposed goals for the 2000-01 school year which were modified based on comments from the Board at the last meeting., Fallowing a discussion by the Board, Mr. Miller moved approval of the Goals for 2000-01 as presented, Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Bills Bills for the period of September 22, 2000 through September 29, 2000 in the amount of nine hundred ninety- five thousand, four hundred sixty-four dollars and sixty-one cents ($995,464.61) were presented for ratification and payment. Mr. Miller moved approval; Ms. Lurie seconded the motion and on roll call Miller, Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays. none. Motion carried. (List of bills approved is on file in the Business Office.) Ms. Wilkerson moved approval of the Treasurer's Report for July and August 2000. Mr. Gifford seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Walker moved approval of the following Consent Agenda: Consent Agenda a. Approval to award contract for Dairy Products to Bob's Dairy Service of Chicago. Illinois the lowest responsible bidder meeting specifications in a total of S11,366.40. b. Approval to award a contract for Baking Products to Gonnella Baking Company of Chicago, Illinois the lowest responsible bidder meeting specifications in a total of $30,530.75. c. Personnel Agenda Professional Staff - Certificated • Extra -Curricular Appointments • Substitute Cadre Appointments • Teacher Change in Status • Teacher Request for Matemity Leave r Classified i; Teacher Aide Change of Position i' Secretarial Retirement Cdstadial Change of Position • Special Staff Resignation Addendum Professional Staff — Certificated • Appointments to Staff • Adjustment Mr. Miller seconded the motion. On roll call, Miller, Walker, Colleton, Lurie, .riffnrd, Wilkerson snd 7isdahl voted aye; nays, none. Motion carried. At 9:30 p.m., there being no further business to come before the Board, Mr.. Gifford moved and Ms. Wilkerson seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting M111 be held on October 23, 2000. t September 11, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in room N112. Ms. Tisdahl called the meeting to order. On roll call Ms. Lurie, Ms. Walker, Ms. Wilkerson and Ms. Tisdahl answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent, Dr. Cooper, Assistant Superintendent. Ms.. Jones, Director of Personnel, and Kim Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), 2C(2) and 2C(21) of the Open Meetings Act, Ms. Walker made a motion to close the meeting. h1s. Lurie seconded the motion. On roll call Lurie, Walker, Wilkerson and Tisdahl voted aye: nays, none. Ms. Colleton arrived at 6:50 and Mr. Miller at 6:55 p.m. The Board returned to open session at 7:50 p.m. On roll call Mr. Miller, Ms. Colleton, Ms. Lurie, Ms. Wilkerson, and Ms. Tisdahl answered present. Oath of Office. Student Board Representative The Oath of Office for Student Board Representative Matthew Lewis was administered. Matthew will serve through June of 2001. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of August 21, 2000. Ms. Wilkerson seconded the motion. Ali members voted aye; nays, none. Motion carried. There were no written communications. Superintendent's Report Congratulations to Richard Rukin who was awarded the Alfred Klfus Founders Award by the American Region Mathematics League and to Ron Selike who was awarded the Edyth May Sliffe Award for distinguished high school math teaching by the Mathematical Association of America. Kathy Miehls and Alumni President Jeanne Zimmer have raised over $40,000 for the Cunningham Scholarship Fund. Twenty-one students have been names as semifinalists by the National Merit Corporation in its merit Scholarship Program. Northwestern University has given a $10,000 grant to fund the new "Keeping Current" seminar series. Upcoming events were announced - Polling the Board and Committee Reports Mr. Lewis inquired about the policy regarding student use of the courtyards. Several students have asked if they are allowed to use the courtyards during the day. Dr. Alson stated that the Junior and Senior Courtyard are open during periods other than lunch to upperclassmen as long as they remain quiet. The acoustics in the other courtyards are terrible; noise is amplified ' and disrupts the classes surrounding the small courtyards. Ms. Colleton attended the School Improvement Team and the Safety Task Force meetings. After reviewing the Staff Development booklet Ms. Colleton expressed concern because the goal of minority student achievement is not addressed in the offerings. Dr. Alson said that the primary district goal is to improve student achievement, particularly that of minority students. The district goals, which will be presented to the Board at the next meeting, clearly state that this is the main district goal. These goals were stated in both his opening day talk and welcome back letter sent to staff. Dr. Cooper indicated that while the content of our staff development program is focused on student achievement it was not specifically addressed in the booklet as a separate topic. Staff development programs support classroom level efforts to improve instruction for minority students. tAs. Tisdahl asked everyone to encourage people to run for the school board. People will be able to circulate papers in October. Ed Red is having a large number of meetings on tax reform. Ms. Tisdahl will be speaking at the Chamber of Commerce on Wednesday. Comments form the Public — There were no comments from the public. Park School Budget Mr. Steve Strauss, Principal of Park School, reported that four students graduated last year, and enrollment has increased to 76 this year. Because more parents are electing to keep their students in the public school system they have developed new programs to handle the profoundly challenged students. More ETHS Senior Leaders and Community Service students are volunteering at Park. Park School staff are also working closely with our teachers to provide job training services for students in our Developmental Learning Program. After a discussion period, Ms. Lurie moved that the approval of the Park School budget be placed on the action agenda for tonight's meeting. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Lurie moved that the Park School budget for 2000-01 be approved. Mr. Miller seconded the motion. On roll call Miller, Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Budget Hearing 2000-01 Ms. Lurie moved that the Board accept the following Resolution to Accept Certification of Publication of the meeting notice: 1, Jeffrey Taggart, Secretary of the Board of Education of -Evanston Township High School District No. 202, County of Cook, State of Illinois, do hereby certify that on July 29, 2000 1 caused to be published, notice of a public hearing to be held on September t 1„ 2000, said notice being in words and figures as follows: "NOTICE OF PUBLIC HEARING - NOTICE IS HEREBY GIVEN BY THE BOARD OF EDUCATION of School District No. 202 in the County of Cook, State of Illinois, that a Tentative Budget of said school district for the fiscal year beginning July 1, 2000, will be on file and conveniently available to public inspection at the Evanston Township High School Business office from and after 8:00 A.M. on July 28, 2000, at 1600 Dodge Avenue, Evanston, Illinois in this School District No. 202. NOTICE IS HEREBY FURTHER GIVEN that a public hearing on said budget will be held at 7:30 P.M. on September 11, 2000, in room N 1 12 at Evanston Township High School, 1600 Dodge Avenue, Evanston, Illinois in this School District No. 202. Mr. Miller seconded the motion. Ail members voted aye; nays, none. Motion carried. Dr. Aison thanked Mr. Taggart and the staff of the Business Office for building the budget. The Board's goal of a balanced budget was achieved by only $1409. The total budget for 2000-01 is $55,417,583, an increase of 5.31 % from last year. Budget expenses in our operating funds will rise from $44,373,974 to $47,053,790 an increase of 6.03%. The increase in local taxes is estimated to be 1.2%. Public Budget Hearina Ms. Tisdahl declared the Budget Hearing open for public comments. There were no comments. Ms. Tisdahl declared the Budget Hearing closed. Questions and Comments from the ETHS Board of Education Board questions focused on the minimal federal and state funding. Ms. Tisdahl reminded the administration that they should notify local legislators when grants are submitted. The facilities plan, in the amount of $12.6 million, will be funded by a bond sale. These funds cannot be used for education and are only available for capital improvements. Bills Bills for the period of August 11, 2000 through September 1, 2000 in the amount of one million, five hundred fifty thousand, seven hundred thirty-five dollars and ninety-five cents (S1,550,735.95) were presented for ratification and payment. Ms. Lurie moved approval; Mr. Miller seconded the motion and on roll call Miller, Colleton, Lurie and Tisdahl voted aye; nays, none: Motion carried. (List of bills approved is on file in the Bussiness Office.) _ Mr. Miller moved approval of the Consent Agenda as follows::: Consent Agenda a. Approval to Submit Life Safety Statement of Compliance- b. Approval to Submit Life Safety Extension of Time c. Approval of Final Budget Amendments for 1999.2000, July to August 2000 d. Approval of Food Service Agreement with Faith Christian Academy for the 2000-01 school year in the amount of approximately 30 meals per day, for an annual revenue of approximately $8,000. e. Approval to award contract for purchase of Student Desks through CMS State Contract to Virco Manufacturing of Lisle, 11, the current state contract holder, in the amount of $19,031,25. f. Personnel Professional Staff - Certificated • Appointments to Staff • Change in Status - Educational • Added Duties - Overloads • Stipends - Extra -Curricular • Request for lAaternity Leave Non -certificated Staff • Change of Status - Teacher Aide • Change of Position - Teacher Aide • Resignation - Teacher Aide • Change of Position - Secretarial • Retirement - Secretarial • Appointments to Staff - Food Service • Appointment to Staff - Special Staff Addendum • Request for Maternity Leave - Teacher • Change of Duties - Secretarial • Change of Dudes - Special Staff Ms. Lurie seconded the motion. On roll call, Miller, Colleton, Lurie and Tisdahl voted aye; nays, none. Motion carried. At 9:7 0 p.m., there being no further business to come before the Board, Ms. Lurie moved and Mr. Miller seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on September 25, 2000. x - August 21.2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's office. Ms. Tisdahl culled the meeting to order. On roll calf Colleton, Lurie. Gilford, Wilkerson and Tisdahl answered present. At 6:46 p.m., under Sections 2C (1 ) and 2C(21) of the ©pen Meetings Act, his. Tisdahl made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Colleton, Lurie, Gifford, Wilkerson and Tisdahl voted aye; nays, none. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin. Assistant Superintendent, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Kim Engel, recording secretary were also present. The Board returned to open session at 7:45 p.m. On roll call Ms. Colleton, Ms. Lurie, Mr. Gilford, Ms. Wilkerson, and Ms. Tisdahl answered present. Ms. Colleton moved approval of the minutes of the regular meeting of June 19, 2000 and July 10, 2000 and the special meeting of July S, 2000, Ms. Wilkerson seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed to the Board. Suaerintendent's Report Dr. Alson welcomed new staff members. Teachers return on August 29, 2000 and students begin on August 31. The next City/School Board meeting will be held on September 21", at the City. Dr. Alson will be speaking at thelr Presbyterian Church of Evanston on September 241. The first PTSA meeting of the year will be held on September 28'', Dr. Alson and members of the administrative team will be speak. Pollina the Board/Committee Reoorts Liz Tisdahl reported that the Resolutions Committee of the Illinois Association of School Boards did not approve our resolution addressing the issue of student poverty counts and the best method of determining the number of low-income students (passed at the June 12, 2000 Board of Education meeting). They did amend their Position Statement 2.09, Chapter I Eligible to read: The Illinois Association of School Boards shall support legislation to revise the current method of calculating meter---i povertv eligible students in the school aid formula with a more accurate method of determining the number of students coming from disadvantaged backgrounds. We could appeal the decision of the committee, however, Ms. Tisdahl indicated that she will not be appealing the recommendation. Comments from the Public — There were no comments from the public, Dates for Finance Meetinas for the 2000-01 School Year Mr. Taggart presented the tentative dates for Finance mootings for tha 00"l school year. Board members were asked to contact him if any of the dates neied to be changed. Bills Mr. Gilford moved approval of the bills in the amount of one -million seven hundred - seventy -eight thousand, five hundred eighty-seven dollars and fifty cents ($1,778,587.50) for the period of July 7, 2000 through August a. 2000. Ms. Lurie seconded the motion. On roll call Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nags, none. Motion carried. Treasurer's Resort Ms. Lurie moved approval of the Treasurer's reports for the months of May and .tune 2000. Ms. Wilkerson seconded the motion. Ail members voted aye; nays, none. Motion carried. Consent Aaenda Mr. Miller moved approval of the Consent Agenda which included: a. Approval of Loan Resolutions to Transfer funds from Working Cash Fund to Educational Fund WHEREAS, funds amounting to $2,000,000 are needed in the Educational Fund of School District Number 202, Cook County, Illinois to meet ordinary and necessary disbursements for salaries and other school purposes; and WHEREAS, such transfer to the Educational Fund is in anticipation of the taxes levied for the Educational Fund for the year 1999; and WHEREAS, the Board of Education estimates that $31,711,424 will be extended for the year 1999 by the County Clerk of Cook County for the Educational Fund; and WHEREAS, the Board of Education has issued no warrants in anticipation of the collection of taxes for the year 1999; and WHEREAS, the Board of Education has heretofore transferred $0.00 to the Educational Fund in anticipation of collection of taxes for the year 1999: NOW THEREFORE BE IT RESOLVED, by the Board of Education of School District 202, Cook County, Illinois that the School Treasurer be directed to transfer as a loan an amount not to exceed $2,000,000 from the Working Cash Fund to the Educational Fund in anticipation of taxes levied for the Educational Fund for the year 1999, and said School Treasurer be directed to repay such transfer to the Working Cash Fund as and when said School Treasurer receives 1999 tax collections from the County Treasurer. b. Approval of Interest Transfer Resolutions 0 MONEY EARNED AS INTEREST IN THE FIRE PREVENTION FUND x WHEREAS, the School Code of Illinois provides that the board shall determine by resolution whether the interest earned on proceeds from the sale of bonds for fire prevention, life safety, and energy conservation is to be used for the purposes for which the bonds were issued or for payment of principal indebtednoss and interes, on those bonds; and WHEREAS, the Board of Education has determined that the earned interest on such bond proceeds shall be used for the purposes for which the bonds %v ere issued. NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to retain the earned interest of $96,397.93 in the Fire Prevention Fund for Fiscal Year 2000. • TRANSFER OF MONEY EARNED AS INTEREST IN THE WORKING CASH FUND WHEREAS, the School Code of Illinois provides that moneys earned as interest from the investment of the Working Cash Fund shall be transferred to the Educational Fund, Transportation Fund, or the Operations and Maintenance Fund upon the authority of the school board by separate resolution directing the school treasurer to make such transfer; and WHEREAS, the Board of Education has determined that the earned interest shall be transferred to the Educational Fund of Evanston Township High School District #202 to meet ordinary and necessary disbursements for salaries and other school purposes; NOW THEREFORE BE IT RESOLVED, by the Board of Education of Evanston Township High School District #202, Cook County, Illinois that the School Treasurer is directed to transfer earned interest of $3,966.35 from the Working Cash Fund to the Educational Fund. c. Approval to Award Contract for Vending Machine Supplies to Chicago Vendor Supply of Chicago, 11, the lowest responsible bidder meeting specifications in a total of $52,774.30 d. Approval to Award Contract forAsbestos Abatement in the boiler room of the Power Plant to Universal Asbestos Removal of Romeoville, 11, the lowest responsible bidder meeting specifications in a total base bid of $18,900. e. Approval to Award a 3-year Copier Lease Agreement in the amount of $29,161.68 per year for the duration of the agreement which includes the cost of monthly maintenance, a 2-million copy per year copy allowance and network connectivity to Imagetec of Des Plaines, II. f. Approval to Award Contract for Mobile Serving Modules for use by the Food Service Department to Fox River Food, Inc. of Montgomery, IL, the lowest responsible bidder meeting specifications in a total base bid of $32,850. g. Personnel :Certificated Administrative Appointment to Staff Teacher Appointments Request for Specialized Instruction Teacher Changes in Status Teacher Added Duties Teacher Change of Duties Teacher Resignations Classified Teacher Aide Appointments to Staff Teacher Aide Retirement Teacher Aide Resignation Secretarial Appointment to Staff Secretarial Retirement Department of Safety Appointment Department of Safety Resignation Addendum Professional Appointments to Staff Added Duties Resignations Nan -Certificated Staff Resignations Ms. Lurie seconded the motion. On roll call Colleton, Lurie, Gilford, Wilkerson and Tisdahl . - votes aye; nays, none. At 8:00 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Colieton seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on September 11, 2000. E Itex, September 25, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's office. Ms. Tisdahl called the meeting to order. On roll call Walker, Colleton, Lurie, Wilkerson and Tisdahl answered present. Dr. Alson, Superintendent. Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel and Kim Engel, recording secretary were also present. At 6.41 p.m., under Sections 2C (1) and 2C(21) of the Open Meetings Act, Ms. T-isdahl made a motion to close the meeting. Ms. Walker seconded the motion. The Board returned to open session at 7:35 p.m. On roll ccl! Mr. Mi!ler, Ms. Walker, Ms. Colleton, Ms. Lurie, Mr. Gilford, Ms. Wilkerson, and Ms. Tisdahl answered present. Mr. Miller moved approval of the minutes of the regular meeting of September 11, 2000. Ms. Walker seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were passed to the Board. Superintendent's Report Richard Bowers was commended for his contribution to the State Board of Education's Performance Standards Project for Fine Arts. State Senator Carol Ronan has secured S75,000 in state funds for ETHS to purchase additional laptop computers and to use in the AVID and Bilingual Education Programs. Congratulations to 28 ETHS seniors who have been named either Finalists or Semifinalists in the National Hispanic, National Merit and National Achievement programs sponsored by the College Board and National Merit Corporation. ETHS senior, Jerusalem Singleton is one of 14 winners of the writing contest sponsored by the Illinois Council Against Handgun Violence. Upcoming meetings were announced. Roilimi thu Ecj6i ll.Giiii'iiiiiEc Ravc1a Board members attended the following meetings: Curriculum Forum, Keeping Current, City/School Liaison and Stipend. Matt Lewis is soliciting student opinions regarding the Facility Plan. Students do not want to lose the Beardsley Student Center. The month of October has been declared Peace Month by the City of Evanston. The Safety Task Force is sponsoring an essay contest and the Evanston Police Department/Evanston City Council are sponsoring a Gun Buy Back program, for both real and toy guns. Ms. Tisdahl spoke at a Chamber of Commerce meeting about more state and federal funds for ETHS. Comments from the Public — There were no comments from the public. Goals and Obiectives for 2000-01 In an effort to develop fewer goals with greater focus and an emphasis on accountability, the process for developing goals and objectives has been changed. The proposed goals were developed through input from the following documents and discussions: School Improvement Plan, Critical Friends' visit and report and feedback from that report, discussion at the Leadership Retreat, Input and discussion from the July Board of Education Retreat, input from the School Improvement Team and Curriculum Council. Every group emphatically reaffirmed the commitment to improving student achievement, particularly minority student achievement. In. addition, every group felt there needed to be fewer goals with greater focus, and an emphasis on accountability. In the future goal proposals will be presented to the Board of Education in .tune. The goals alone with specified data about student achievement and school climate will form the basis for the Superintendent's Annual Report. Once the goals are adopted they will be published along with a set of questions to guide the development of individual, departmental and school -wide action plans to realize the goals. Board comments included a request for quarterly reports, disaggregated by gender and race, on as many indicatrs as possible; a stronger emphasis on career education and ways to measure Career Pathways strand completion and linkages to post -secondary careers; discussion on whether graduation requirements should be increased to reflect the "core curriculum" set by colleges for admission; whether aligning the assessment program to department standards means even more Institutional testing and a request for adding timelines to the goals. Report on Summer Curriculum and School Improvement Protects The projects completed this year reflect the following priorities set by the Curriculum Council: • The implementation of K-12 standards and assessments. • The improvement of minority student achievement. • Inteyrdtiun of ieuiinuiuyies ii Stu curs oculum, instnuction, and asaessi:-.ant. Four teachers were asked to report on two summer projects. Janice Jenkins and Paul Pryma described the ACT -SAT Support Curriculum podect. Phil Hiller and Mephie Ngoi described the project they worked on which investigated whether or not the clustering orf minority students in Biology H classes let to improving their academic achievement. Board members questioned how it is decided that work should be done during the summer rather than during the school year. x Dates of Board Meetinas Mr. Taggart reported that the some of our Board of Education meeting dates must be adjusted to accommodate the Cook County requidrements for adopting tax levies and canvassing election results. The changes will be proposed at the next Board of Education meeting. Anoroval of 2000-2001 Budoet Ms. Wilkerson moved that the following resolution be approved: Whereas, the Board of Education of Evanston Township High School School District 202,. County of Cook; State of Illinois, caused to be prepared in tentative form a budget. and the Secretary of this Board has made the same conveniently available to public inspection for at least thirty days prior to final action thereon; And Whereas a public hearing was held as to such budget on the 11' day of September 2000, notice of said hearing was given at least thirty days prior thereto as required by law, and all other legal requirements have been complied with; Now, Therefore, Be it resolved by the Board of Education of said district as follows: Section 1: That the fiscal year of this School District be and the same hereby is fixed and declared to be beginning July 1, 2000 and ending June 30, 2001_ Section 2: That the following budget containing an estimate of amounts available in each Fund, separately, and of expenditures from each be and the same is hereby, adopted as the budget of this school district for said fiscal year. Ms. Lurie seconded the motion. On roll call Miller, Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Mr. Gilford moved approval of the bills in the amount of seven hundred -sixty-six thousand, six hundred forty-six dollars and ninety-seven cents ($766.646.97) for the period of September 8, 2000 through September 16, 2000. Ms. Wilkerson seconded the motion. On roll call Miller, Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Consent Agenda Ms. Lurie moved approval of the Consent Agenda which included: a. Approval of Rental Rates for 2000-2001. Rates will be increased by 5% across all categories. Long-term contracts will not be affected during their contract term. b. 2000-2001 Application for Recognition of Schools c. Approval to Award Telephone Maintenance Contract in the amount of S36,150 per year for five years. d. Personnel Professional Staff • Appointments to Staff • Added Duties Extra -curricular Classified Staff • Appointment to Staff, Teacher Aide • Retirement • Appointment to Staff, Special Staff Addendum Professional Staff • Appointments to Staff Classified Staff • Appointment to Staff Ms. Walker seconded the motion. On roll call Miller, Walker, Colieton, Lurie, Wilkerson and Tisdahl votes aye; nays, none; abstain, one. At 10:00 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on October 10, 2000. I July 10; 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in room N112. Ms. Tisdahl called the meeting to order. On roll call Ms. Colleton, Ms. Lurie, Ms. Wilkerson and Ms. Tisdahl answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Ms. Martin, Assistant Superintendent, Ms. Jones, Director of Personnel, and Kim Engel, recording secretary, were also present. At 6:46 p.m., under Sections 2C(1), 2C(5), 2C(6), 2C(11) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Colleton, Lurie. Wilkerson and Tisdahl voted aye: nays, none. Mr. Miller arrived at 7:10 p.m. The Board returned to open session at 8:30 p.m. On roll call Mr. Miller, Ms. Colleton, Ms. Lurie, Ms. Wilkerson, and Ms. Tisdahl answered present Ms. Tisdahl reported that Board of Education rrw-tuber Helen Walker is having surgery today and will be out for an extended period of time. We all wish her well. Mr. Miller moved that the Board of Education approve the minutes of the regular meeting of June 12, 2000. Ms. Colletan seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. There was no Superintendent's Report. Pollina the Board and Committee Reports Ms. Tisdahl asked the Board members to carefully review the 6-month agenda and make any suggestions for change to Dr. Alson. Ms. Wilkerson would like to see a review of graduation requirements. Ms. Colleton reported that the main topic of the Leadership Retreat was to streamline the school goals. She also attended the Minority Student Achievement Network Conference in Virginia. Board members from other districts also attended and she found it very interesting to interact with them. Ms. Tisdahl was asked by Ed Red to testify at the Senate Appropriations Subcommittee on Education regarding how we count kids. Comments form the Public -- Anny Heydemann expressed her support for the mandate waiver on substitute teachers. Ms. Lurie made the motion that the order of the agenda be changed. moving the Public Hearing on Mandate Waivers — Substitute Teachers to the next position. Ms. Wilkerson seconded the motion. All members voted aye, nays, none. Motion carried. x Public Hearina. Mandate Waivers - Substitute Teachers Ms. Tisdahl called the public hearing on Mandate Waivers - Substitute Teachers to order. The application was reviewed. The School Code limits they number of days a person can substitute in a district to 90 days. We hope to be able to allow substitutes to sign up exclusively with ETHS for the entire year. Dr. Alson indicated that we can and should do more to train and support substitute teachers. Ms. Colleton moved that the Board approve the Mandate Waiver for Substitute Teachers. Ms. Lurie seconded the motion. On roll call. Miller. Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Ms. Tisdahl closed the public hearing. Acceptance of Tentative Budget The tentative budget will be on display from July 25, 2000 until it is approved. Mr. Miller moved acceptance of the tentative budget. Ms. Colleton seconded the motion. On roll call, Miller, Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Consent Agenda Ms. Wilkerson moved approval of the consent agenda, which included: a. Agreement to Furnish Food Services to District 65 for the 2000- 01 school year. Based on an anticipated participation rate of approximately 2200 meals per day, the estimated revenue to be generated by this agreement is $418,000. b. Approval of Date of Budget Hearing on September 11, 2000 and Authorization to Publish Legal Notice on July 27, 2000 C. Approval ED-RED Membership for 2000-01 and annual dues of $3,617. d. Approval North Central Association Membership for 2000-01 and payment of annual dues of $475. e. Approval Business Travel Accident Insurance CAN Policy #83073038 and payment of premium of $750. For the period July 2, 2000 to June 30, 2001 f. Approval Foreign Liability Insurance Policy PHF051527 and payment of the premium of $2,300. g. Approval to Award Contract for Automotive Training Equipment to Aidex Corporation of Morris, Illinois, the lowest responsible bidder meeting specifications in a total base bid of $45,455. h. Personnel Professional Staff - Certificated • Teacher Appointments to Staff • Coaching Appointments • Extra -curricular Appointments • Summer School Adjustments • Salary Adjustment • Teacher Requests for Specialized Instruction • Changes in Status Educational • Resignations Classified Staff + Teacher Aide Retirement • Secretarial Appointment to Staff Secretarial Added Duties • Secretarial Change of Position • Secretarial Reclassifications + Operations Appointment to Staff • Special Staff Retirements • Special Staff Release • Department of Safety Resignation Addendum Professional • Administrative Appointment • Teachers, Appointment • Change in Status — Educational • Added Duties • Change in Duties Classified Staff • Authorization to Create a Position Ms. Lurie seconded the motion. On roll call Miller, Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Bills Bills for the period of June 12, 2000 through June 30, 2000 in the amount of one million, one hundred twenty-four thousand, sixty-nine dollars and thirty-six cents ($1,124,069.36) were presented for ratification and payment. Ms. Lurie moved approval; Mr. Miller seconded the motion and on roll call Miller, Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) At 9:30 p.m., there being no further business to come before the Board, Ms. Lurie moved and Ms. Wilkerson seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on August 21 "t. x May 22, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:50 p.m. in the Superintendent's office. Ms. Tisdahl called the meeting to order. On roll call Walker, Colleton, Lurie, Wilkerson and Tisdahl answered present At 6:51 p.m., under Sections 2C (1) and 2C(21) of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Colleton seconded the motion. On roll calll Walker, Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent; Mr. Edgecombe, Assistant Superintendent, Ms. Jones, Director of Personnel, and Mzi, Engel recording secretary were also present. Mr. Miller and Mr. Gilford arrived at 8:30 p.m. The Board returned to open session at 7:45 p.m. The Boa;u'lronui-c-i Julia Greenberg, a freshrnan l4, Mr. hiiiEri'S BiUlUgy Honof-d cidss Who received first place in the NASA Student Involvement Program competition. On roll call Walker, Colleton, Lurie, Wilkerson and Tisdahl answered present. Ms. Colleton moved that a resolution to allow school districts to use the census count method to determine funding for each school district be added to the information agenda. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting of May 8.2000. Ms. Colleton seconded the motion. All members present voted aye; nays, none. Motion carried. Written communications were passed to the Board. Superintendent's Report Faculty and student awards and honors and upcoming events were announced. Dr. Alson informed the Board that the number of students of color in the STAE program has decreased from 42% to under 31 %. This merrits cardful ieview to determine the reason for the drop in enrollment. The Board will be informed of the results of the investigation. The second June Board meeting will be held on June 191, not June 261h. Polling the Board/Committee Reports Board members attended various departmental awards presentation, the NAACP Youth Awards, the Justin Wynn Awards Ceremony and the Discipline Committee meeting. Comments from the Public — Junior, Michelle Detolla-Hunt detailed the problems encountered by students when a storm forced the close of Great America during a Physics field trip. Anny Heydemann made suggestions about transportation for field trips. Resolution to Illinois Association of School Boards Mr. Taggart will prepare a resolution for approval at the June 121 Board of Educaiton meeting. Minoritv Student Achievement Efforts 1999-2000 Mr. Edgecombe reviewed the work accomplished related to minority student achievement during the 1999-2000 school year. The areas addressed were: ACT Test Preparation Advancement Via Individual Determination —AVID Enriched Mathematics Programs Lation Initiatives Minority Student Achievement Emphasis Week Summer School Programs ACT Test Preparation — Twenty-nine students participated in the program conducted by TestWatch Research Institute. Twelve of the students scored at or above the upper limits of their projected score based on their PLAN results. In addition, -five students sconce at . or above the ETHS core curriculum average of 24.1. Twelve students will take the ACT in early June. AVID — This program has gained full acceptance by parents of incoming freshmen students. This year more than two hundred students were identified as potential candidates, 98 were interviewed for the 75 available slots. With the addition of the new students the program will grow to 142 students. One AVID teacher and one counselor will also be added to the program. A detailed report on program activities and performance will be presented to the Board in the fall. Enriched Mathematics Programs — This is the third year of the program, which offers Pre - Algebra, Algebra Enriched and Geometry Enriched in double periods. During the current school year enrollment dropped in all programs. A complete review of the program will be conducted next year. Latino Initiatives — The first day of the Minority Student Achievement Emphasis Week was devoted to a Hispanic Forum which focused on academic and socialization issues. Tha activities were coordinated by Abraham Mora and Stella Gonzalez. A Latino motivational speaker presented a program to over sixty-five parents. The program was a combined effort between YOU, District 65 and 202. d Minority Student Achievement Emphasis Week —This year activities were coordinated -by.. Akllah Rogers. The program was very successful. - A Summer School — Two new courses to better prepare students for academically challenging work in high school will be offered this year. They are, Becoming a Better Student: Study Skills and Test Taking and Geometry Complete — Special. Ms. Wilkerson asked that the Board prioritize their requests for data. set specific goals as well as the action that should be taken to reach the goals. Following a Board discussion on goals it was decided that a Board Retreat should be held to set goals. Ms. Colleton would like to see STAE statistics included in this report. Schorj,' Iriurovu,,iertTeam Co -Chairs Amy Verbrick and Linda Williams reported on the activities of the School Improvement Team. This year the school improvement process connecting the internal process and the processes required by NCA and ISBE were formalized. The design and formalization of the Critical Friends process was the primary focus, they also dealt with alternative scheduling, student planning, and civility and personalization. Ms. Williams will be stepping down this year and Betsy Engelman will be the new co-chair. Two Board members expressed their disappointment that an alternative schedule had not been proposed while one Board member stated agreement that it should be off the docket. The relationship of the School Improvement Team to the School Board was discussed. Board members requested better communication from IMPS in the future. Critical Friends Report We just completed the first year of a five-year cycle aimed at finding and implementing strategies to increase student achievement. In February the 20-member Critical Friends Team visited ETHS for the first time. Board members were invited to attend the Leadership Retreat planned for June 13-14 to discuss the recommendations from the Critical Friends Team. In the discussion that followed disappoiritment was expressed for not being given more notice of the Retreat. A Board member stated that the recommendations should be considered, but not necessarily acted on. Staff Development Report Dr. Cooper and Renee DeWald reported on the Staff Development activities for the year and presented a booklet listing summer activities and plans for next year. Teacher Evaluation Plan x 11 Ms. Wilkerson moved that the Teacher Evaluation Plan be moved to the Action Agenda. Ms: Lurie seconded the motion. All members voted aye; nays, none. Motion canted. Ms. Wilkerson moved that the Board accept the Teacher Evaluation Plan. Ms. Lurie seconded the motion. Six Board members voted aye: Mr. Gilford abstained. Motion carried. Review of Securitv Cameras Bill Logan, LaPlace Sallis and Herb Stevens reviewed the status of the security cameras during the first year of installation. The Department of Safety records reflect an approximate 75% reduction in acts of graffiti, locker thefts and general acts of vandalism. Recommendations included establishing quidelines for when it is appropriate to review a reported incident; installing better ventillation in the room where the recording occurs and additional cameras for Beardsley Gyro, thu Field House and the Loading Dock ConsentAaenda Mr. Miller moved approval of the Consent Agenda which included: a. Resolution Designating Business Manager to Prepare 2000-01 Budget WHEREAS, Section 17-1 of the Illinois School Code requires that "The board of education of each school district under 500.000 inhabitants shall. within or before the first quarter of each fiscal year, adopt an annual budget" and "Such budget shall be prepared in tentative form by some person or persons designated by the board," NOW THEREFORE be it resolved that the Business Manager, Jeff Taggart, - is appointed to prepare a Tentative Budget for the 2000-01 School Year and present this document at a regularly convened meeting of the Evanston Township High School Board of Education not later than July 31, 2000. b. Personnel Professional Statt 'Certificated • Appointments to Staff • Summer School Appointments • Coaching/Extra Curricular Appointments • Teacher Resignations c. Approval to issue a contract to Champion Environmental of Gilbert. Illinois, the lowest responsible bidder meeting specifications, in the amount of $265,000 for Base Bid A. d. Approval to award a contract for the Deaerator Replacement to Independent Mechanical Industries of Chicago, Illinois, the lowest responsible bidder meeting specifications, in the amount of $119,500. e. Approval to award a contract to AMS Mechanical System of Burr Ridge, Illinois, in the amount of $63,450 for miscellaneous mechanical work including the piping for the science labs in E-312 and S-319. including the installation of fume hoods. f. Approval to award a roofing contract to CSR Roofing of Oak Park, Illinois, the lowest responsible bidder meeting specifications, in the amount of $108,600. g. Approval to award a Power Distribution Contract to Aldridge Electric Company of Libertyville, Illinois, the lowest responsible bidder meeting specifications, in the amount of $100,500. h. Approval to award a contract for High Voltage Feeder services to Aldridge Electric of Libertyville. Illinois, the lowest responsible bidder meeting specifications, in the amount of $153,500. i. Approval to award i, cortirdui nor P.A. and Intercom Upgrades to First Security Systems Inc., of Naperville, Illinois, the only bidder, in the amount of $127,164. j. Approval to award a contract to construct a Climbing Wall in the Ropes Gym to Cliffs and Cables Inc., in the amount of $14,730. k. Approval to submit application for Building Permit to the Regional Superintendent 1. Approval of the 2000-Olmembership in the Illinois association of School Boards and the payment of annual dues of $5,094. M. Ms. Wilkerson seconded the motion. On roll call Miller, Walker, Lurie.Gilford, Wilkerson and Tisdahl votes aye; nays, none. (Ms. Colleton departed prior to the vote.) Mr. Miller moved approval of the bills in the amount of two hundred -ninety-four thousand, two hundred eighty dollars and six cents ($294,280.06). Ms. Wilkerson seconded the motion. On roll call Miller, Walker, Lurie, Gilford. Wilkerson and Tisdahl voted aye; nays, none. Motion carried. At 10:40 p.m. Under Section 2C (1) of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Lurie seconded the motion. On roll call Miller, Walker, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. The Board returned to public session at 10:55 p.m. At 10:56 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on June 12, 2000. x May S, 2000 A regular meeting of the Board of Education of Evanston T6%,nship High School was convened at 6:40 p.m, in room N112. Ms. Tisdahl ca4ed tho meeting to order. On roll call Ms. Walker, his. Colleton, Ms. Lurie, 11ts. Wilkerson and Ms. T"rsdahl answered present. Dr. Alson, Superintendent, h1r, Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Ms. Jones, Director of Personnel, and Kim Engel, recording secretary, were also present. At 6:41 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Ms. Wilkerson made a motion to close the meeting. Ms. Walker seconded the motion. On roll call Walker, Colleton, Lurie, Wilkerson, and Tisdahl voted a\e: nays, none. Mr. Miller arrived at 7:00 p.m. and Mr. Gilford at 7:25 p.m. The Board returned to open session at 8:50 p.m. On roll call Mr. Miller, Ms. Walker, Mr. Bahr, Ms. Colleton, Ms. Lurie, Mr. Gifford, Ms. Wilkerson and Ms. Tisdahl answered present. Mr. Miller moved that the Board of Education approve the nfinutes of the regular meeting of April 17, 2000. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. There were no written communications. SuQerintendent's Report Awards and honors of faculty, staff and students and upcoming activities were . . announced. Polling the Board and Committee Reports Board members attended the Teachers' Council Retirement dinner, the Booster Club Monte Carlo Night, the NAACP Annual dinner, Aquettes, and various department award programs. Committee meetings included the Participation ComsiiriiL-a, Ed R%Vd, .3rhjoGi-3&3ad 1"{cafth Center. Crafessi-_nal Groloh Committee, and Partnering For Success. Steve Gilford was impressed with the quality of the department awards ceremonies. Ms. Lurie reported from the Partnering for Success event that local employers are concerned about students' attitude and attendance. She was happy to report that 1,789 students are enrolled in the School Based Health Center. Ms. Walker encouraged everyone to attend the Million Mom March. Ms. Tisdahl stated that the number of minority students participating in extracurricular activities remains tow. They hope to get a focus group of students who do not participate to determine the reasons. She also reported that Ed -Red and Joint Legislative Task Force are asking the legislature for alternatives to the census for determining poverty funding for schools. X Comments form the Public Theresa Cameron and Jay Walsh spoke on behalf of offering Swalhili at ETHS. Anny Heydemann offered suggestions for the Participation Committee. . Teacher Evaluation Dr. Alson thanked the many teachers and administrators who served on the committee, which was chaired by Charlie Davis. The new evaluation program will be implemented next fall. Dr. Alson said a common teacher complaint about evaluation was that it does not contribute to the growth of tenured teachers. ETHS wanted a plan that was more rigorous for non -tenured teachers and which also included growth in instruction and addressed district goals for tenurcd toachcrs. The new plan is aligned with state ccrtification goals. Another major reason for change was the amount of evaluations required since new teachers must undergo a four-year evaluation program. Also, District 65 adopted this model last year. Anny Heydemann talked about the cooperative nature of the discussions the committee held to develop the plan. Charlie Davis explained the scope and philosophical underpinnings of the new evaluation plan. The ETHS Framework for Professional Practice evaluates teachers in four domains: planning and preparation, classroom environment, instruction, and professional responsibilities. However, within each domain, there are areas which have been adapted to reflect components that ETHS values (e.g., demonstrating knowledge of content and pedagogy). The new system should foster professional growth and staff development, and still be manageable enough to administer. It addresses three distinct groups of teachers: probationary teachers, tenured teachers in good standing, and teachers in need of assistance. The first two groups will begin evaluation next year. The third group will be addressed in Fall 2001 after a quality program has been developed. Until then, the old remediation system will be used. Nlaiykke Bacon gave an overview of how probationary teachers will be evaluated over their four-year cycle. Observations, which in the past have been perfunctory, will now be more in-depth and meaningful. Support and collegiality are an important component of the plan, as well as the connection to the staff development and mentoring programs. Charlie Davis described the plan as it affects tenured teachers as well as the new recertification requirement by the state. It is a continuously repeating three- year cycle, which includes a self -reflection year. Perfunctory observations will be decreased, substituted instead with collegial observation opportunities for professional development which are linked to improving student achievement. Teacher Professional Development Plans will be aligned with the requirements for recertification. Board comments focused on how parent and student input is solicited and used (and whether this issue falls within or outside of contract negotiations); how to quickly identify, evaluate and rigorously intervene with teachers who are not performing well; how to identify and recognize the work of exceptional teachers; and how to ascertain how a student learns without resorting to stereotyping. Board members asked for more information about systematic levels of evaluating tenured teachers. More information will be presented at the next Board meeting. African Lanauaae Consideration Ms. Pino has conducted an investigation into the possibility of offering an African language at ETHS. The questions that she researched were: • Which.African language should be taught • Where will the school find resources (materials and teachers) • How many years should be offered • Are there other schools with similar programs Research indicated that the two languages to be considered for adoption would be Swahili or Yoruba. Although she was only able to identify one other school (Berkeley) that is currently teaching an African language she does feel that we would be able to locate materials, however, finding a qualified teacher could be very difficult. Pros and cons were discussed. The next steps will be to learn more about the Berkeley program; to survey students and parents in District 66 to determine the level of interest; meet with African language specialists from the University of Wisconsin and Northwestern regarding support. There will be a report to the Board in October on the results of this investigation. Technolociv Update Jeff Taggart reported that ETHS is entering the last year of a three-year Technology Plan. The next phase will be very different from the hardware, infrastructure, software focus that has already occurred. The key question that should drive the new plan is "How should the school structure be designed to take advantage of the unique information access and communication capabilities of modern technology?" In the fall of 2000 a design for planning and decision making process will be brought to the Board that will address the following: • Access to Information • Communicating Information • Curriculum Development • Staffing A Jack Rubin, Vince Julian and Ginny Ayers discussed the many areas that must be addressed. There are many legal and ethical considerations to be considered. In the fall of 2000 the Techndogy Committee will present a design for planning and a decision -making process for Board review. Margaret Lurie and ,lane Colleton would like to serve on the committee. Three staff developers are working to integrate technology into the curriculum. In an attempt to address improving minority achievement AVID. Bilingual and Biology classes will be added to the TREE classrooms. More staff development will be needed. Discussions are taking place on the possibility of allowing the public to view some databases. Resolution Declarina Results of Election Ms. Wilkerson moved that the following resolution be adopted: BE IT RESOLVED by the Board of Education, District 202, County of Cook., State of Illinois that the returns from the student election held on the 27 and 28"' days of April, 2000 in said high school district for the purpose of electing one student member and one student alternate member of the Board of Education of said district to serve from September 1, 2000 to June 30, 2001, are as follows: Candidates Name Matthew Lewis Gordon Arlen Jake Samuels Votes Received Ballots=263 143 71 49 THEREFORE, the Board of Education finds and declares that the following are duly elected student members, with the offices as specified below, of the Board of Education, to serve from September 1, 2000 to June 30. 2001. Matthew Lewis Cordon Arlenes Student Member Board of Education Aftarnetp meniber Boord of Educztion Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Approval of Summer Curriculum Reoorts Mr. Gilford made the motion that the Board approve 51 Summer Curriculum Projects for 2000 in the amount of SS117,260. Mr. Miller seconded the motion. On roll call, Miller, Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. April 17, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:40 p.m. in the Superintendent's office. Ms. Tisdahl called the meeting to order. On roil call Walker, Colleton, Lurie, Wilkerson and Tsdahl answered present At 6.41 p.m., under Sections 2C (1) and 2C(21) of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Walker seconded the motion. On roll call Walker, Colleton, Lurie, Wilkerson and Tisdahl voted aye; nays, none. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent; Mr. Edgecombe, Assistant Superintendent, Ms. Jones, Director of Personnel, and Ms. Engel recording secretary were also present. Mr. Miller and Mr. Gilford arrived at 7:26 p.m. The Board returned to open session at 8:16 p.m. On roll call Walker, Miller, Colleton, Lurie, Gilford, Wilkerson and Tisdahl answered present. The Board honored the ETHS Chess Team who recently won the state chess championship and their coach Ken Lewandowski. Mr. Miller moved that the Board of Education approve the minutes of the regular meeting of April 17, 2000. Ms. Walker seconded the motion. All members present voted aye, nays, none. Motion carried. There were no written communications. Superintendent's Reoort Faculty and student awards and honors and upcoming events were announced.- The number of requests for schedule changes for incoming 914 grade students was lower in all departments this year. Ms. Martin will prepare a letter to send to 81 grade parents in the future explaining the scheduling process. Polling the Board/Committee Reoorts Board members attended many school related events. Ms. Wilkerson reported concern regarding the number of students at various street comers during school hours. She inquired about the policy that students must make up gym classes when they are not required to make up other classes. Ms. Colleton said that the Safety Task Force is examining the issue of alternative activities for students who have been suspended. She stated that students dressed -up for the National Honor Society ceremony and looked very good. There was also a larger number of minority students and many more mates inducted into the NHS than in previous years. Nick Bahr said that the water polo team won their first game. Ms. Walker attended the Jazz Cabaret brunch and was impressed with the level of talent of our students. Ms. Walker commended Ms. Wilkerson for the excellent Board Community Outreach program she organized. Ms. Lurie will share a copy of the Land Use Proposal for an ETHS Natural Area with the Northwestern landscaper V2 architect. Ms. Tisdahl thanked the entire Evanston community for support she has received. Ms. Tisdahl will write a letter encouraging the legislature to support census sampling. Comments from the Public — There were no comments from the public. Report on the Changes in the Readinq and Writinq Program Members of the English Department reported on their efforts to incorporate the best current thinking about teaching our students who struggle with reading and writing. They are constantly looking for new approaches to engage our struggling students, to enable them to "catch up" with their peers, and gain the knowledge and skills they need to be confident learners. Liz Holding and Jamie Kowalczyk, presented changes in the 2 English course and amy McCann reported on the changes in Reading in the Content Area Staff Development. Summer Curriculum Proposals Dr. Cooper presented the summer curriculum proposals. They are requesting support for $117,260 to conduct fifty-one projects to support the following three interrelated priorities: • Improving minority student achievement • Implementing K-12 standards • Integrating technoligies into the curriculum There are three new courses (independent Living, 2 American Sign Language and Jazz Studies). Some projects focus on new and revised courses; some are projects to improve curriculum, instruction, and assessment; and some focus on professional development. Board members asked questions related to the proposals and were asked to call ahead if they have any more questions. Review of Security Cameras Ms. Lurie moved that this item to postponed. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Foundation Meetinq Ms. Colleton moved to adjourn the regular meeting. Ms. Walker seconded the motion. All members voted aye; nays, none. Motion carried. A meeting of the ETHS Foundation was held. Ms. Wilkerson moved to adjourn the Foundation meeting. Ms. Colleton seconded the motion. All members voted aye; nays, none. Motion carried. Mr. Miller moved to reconvene the regular meeting. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Proposed School Calendars for 2000-2001.2001-2002. 2002-2003 There was a discussion about the possibility of celebrating President's Day instead of Lincoln's Birthday in the future. This will be discussed vkh District 65. Mr. Gilford expressed his displeasure with the calendar for 2000-01. The start date is very early. Lona Range Facilities Plan Mr. Taggart asked that the Board direct the administration to continue with the development of the Long Range Facilities Plan, with at lust three detailed progress reports prior to final approval in the spring of 2001. Ms. Wilkerson moved that the Board of Education approve the Long Range Facilities Plan. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Aooroval of Sale of 2000 Fire Prevention and Safetv Bonds Mr. Taggart announced that Moody's has assigned a Aal rating to ETHS to this 2.5 million General Obligation Limited Tax School Bonds, Series 2000. Ms. Tisdahl announced that bids had been received for the purchase of the District's general obligation school fire prevention and safety bonds to be issued by the District pursuant to Section 17-2.11 of the School Code and that the Board of Edcuation would consider the adoption of a resolution providing for the issue of said bonds and the levy of a direct annual tax to pay the principal and interest thereon. Mr. Miller moved approval of the resolution providing for the issue of S2,500.000 General Obligation Limited Tax School Bonds, Series 2000, of Township High School District Number 202, Cook County, Illinois, and for the levy of a direct annual tax to pay the principal and interest on said bonds. Ms. Colleton seconded the motion. On roll call Miller, Walker, Colleton, Lurie, Gifford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Anoroval of Accounts, Release, Discharge and Indemnification of the Oliver Batv Cunninaham Memorial Fund Trust Ms. Wilkerson moved that the Approval of Accounts, Release, Discharge and Indemnification of the Oliver Baty Cunningham Memorial Fund Trust be tabeled. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Approval of Automated Library Software License and Hardware Sales Agreement and Addendum Mr. Miller moved that the Automated Library Software License and Hardware Sales Agreement with Sirsi UnicornECOLE in the amount of $55,220 with an annual maintenance of $2,448 and the addendum be approved. On roll call Miller, Walker, Colleton, Lurie, Gifford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Consent Agenda Mr. Gilford moved approval of the Consent Agenda which included: • Illinois Association of School Boards Unemployment Insurance Loss Control Program for 1998-99 and direct the Business Manager to pay the control fee of $1029. • Approval to award the contract for Carpeting to Central Rug & Carpet Company of Evanston, Illinois the lowest responsible bidder meeting specifications in a total base bid of S 18,920. • Approval to award the contract for Painting to JPC Construction Services, of Chicago, Illinois the lowest responsible bidder meeting specifications in a total of $35.510. Including alternates #1 and #2. • Approval to award a contract for Air Duct Cleaning to Airways Systems Inc., of Skokie, Illinois the lowest responsible bidder meeting specifications in a total base bid of $24,995. • Approval to award a contract for replacement of corridor lockers to Storage Services, Inc. of Addison, Illinois the lowest responsible bidder meeting specification in a total base bid of $40,221. • Approval to purchase vehicles for the Safety and Grounds Departments. • Approval of Amended Calendar for 1999-2000 • Accept the bond, SB0056727 and direct the Business manager to pay the premimum of $1303 to Arthur J. Gallager Risk Management • Approval of Bills for the period of March 24.2000 through March 31, 2000 in the amount of 5623,980.36 • Approval of the Treasurer's Report for the month of February 2000 • Personnel Agenda Professional Staff a. Appointments to Staff b. Re -appointment to Staff c. Change in Status d. Retirement e. Resignations Addendum a. Appointment to Staff Ms. Wilkerson seconded the motion. On roll call Miller, Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. At 10:20 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Gilford seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on May 8, 2000. x March 27. 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's office. Ms. Lurie called the meeting to order. On roll call Walker, Lurie, Gilford, and Wilkerson answered present. At 6:46 p-m., under Sections 2C (1) and 2C(21) of the Open Meetings Act, Ms. Lurie made a motion to close the meeting. Ms. Wilkerson seconded the motion. On roll call Walker, Lurie, Gilford and Wilkerson voted aye; nays, none. Mr. Taggart. Business Manager, Mr. Edgecombe, Assistant Superintendent, Ms. Jones, Director of Personnel, Ms. Johnson. Director of Special Education and Ms. Engel recording secretary were also present. Mr. Miller and Ms. Colleton arrived at 6:55 p.m.. Dr. Cooper at 6:50 p.m. and Dr. Alson at 7:10 p.m. The Board returned to open session at 8:15 p.m. On roll call Walker, Colleton, Lurie, Gifford, Wilkerson and Miller answered present Kelvin Gilchrist introduced members of the ETHS Robotics team who recently placed first and fourth in the International Student Robotic Challenge 2000. Over 120 universities and high schools participated in the events. Ms. Colleton moved that the Board of Education approve the minutes of the regular meeting of March 13, 2000. Ms. Lurie seconded the motion. All members present voted aye: nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Report Faculty and student awards and honors and upcoming events were announced. Pollinq the Board/Committee Reports Board members attended the African American and Hispanic Honor Roll Breakfasts, Brigadoon, the ETHS Talent Show, and the Annual Family Focus dinner. Brigadoon was excellent. The Talent Show was a remarkable event that showcased our students. Steve Gilford asked that more research go into extendng the performances of the musical to more than two. Even a Sunday afternoon performance would be helpful. Dr. Alson and Mr. Edgecombe will go over the fee structure with Mr. Bowers to see if we can have more than two performances. Eighth grade parents are beginning to call Board members to inquire how the Explore test will be used related to placement. Mr. Gifford asked the administration to prepare a letter to parents explaining the selection process. Ms. Lurie asked about the high number of freshmen girls who were cut from tennis. Dr. Alson indicated that a coach has been added to the program. X Comments from the Public — Susan B. Johnson, a parent, addressed the Board about her son's graduation from ETHS. Sheila Hebein, spoke on behalf of a Special Education.. student. I Applied Sciences and Technolooles Summer Camp Programs Dr. Gilchrist reported on the Applied Sciences and Technologies Summer Camp Programs. Last summer was the fourth year that we have participated in the summer camp program. The program continues to introduce students to challenging careers, give them an opportunity to explore a variety of related career options, provide them with a realistic perspective about the skills needed for success in the workplace and to emphasize the connection between school experiences and the business world. Enrollment has grown to 113 students from five districts. Students visited 20 private employers around the region and participated in activities at DeVry Institute of Technology, ETHS and Niles North High School. The following three new camps were instituted over the summer of 1999: a Careers in manufacturing, Electronics & Engineering • Health Care Careers • The Junior MBS Dr. Gilchrist believes more students would participate if we could offer transportation. Dr. Alson indicated that he will study the transportation costs to see if we can cover the expense. Lona Range Facilities Plan Projected enrollment increases will require changes to our facility. Mr. Taggart outlined the components of the Long Range Facilities Plan. In October 1998 an ETHS administrative team began consideration of a this plan. During this period staff have been surveyed, department chairpersons and administrators consulted, and plans have been discussed with the Board at three Finance Committee meetings. Changes are being recommended in the following areas: • Cafeterias a Classrooms a Multipurpose Technology Rooms a Theater Parking and Access — Exterior The three-year renovation would cost approximately $9.7 million and would be funded with a Bond sale in the spring of 2001. k Mr. Gifford expressed concern about voting on this issue at this meeting. He would like to wait until the April meeting to insure adequate time for the public to address the Board on this issue. Mr. Gifford moved to remove this item from the action item and bring it back in April. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Wilkerson left at 9:40 p.m. Bills Bills for the period of March 10, 2000 through March 17, 2000 in the amount of five hunded sixty-three thousand, two hundred eighty dollars and fourteen cents ($563,280.14) were presented for ratification and payment. Ms. Colleton moved approval; Ms. Walker seconded the motion and on roll call Walker, Colleton, Lurie, Gifford. and Miller voted aye; nays, none. Motion carried. Aoaroval of Policv Mr. Edgecombe presented the following policies for approval: • Park School Agreement — 750-5 • District Residence — 810 • Foreign Exchange Students -- 810-1 Ms. Lurie moved approval of the policies. Ms. Walker seconded the motion. All members present voted aye; nays, none. Motion carried. Personnel Agenda Mr. Gilford moved that the Board approve the Personnel Agenda and amended addendum: Professional Staff a) Resolution Authorizing Release of Part -Year, and Part-time Non -Tenured Teachers b) Resolution Authorizing Release of First Year Non -Tenured Teachers c) Resolution Authorizing Release of a Second -Year Non -Tenured Teacher d) Resolution Authorizing Re -Appointment of Part-time Non -Tenured Teachers e) Resolution Authorizing Re -Appointment of Part-time Non -Tenured Teachers as Full-time Non -Tenured Teachers f) Resolution Authorizing Re -Appointment of First -Year Non -Tenured Teachers gl Resolution Authorizing Re -Appointment of Second -Year Non -Tenured Teachers h) Teacher Appointments to Staff i) Teacher Change of Duties j) Teacher Resignations �41 Classified Staff a) Special Staff Resignation b) Department of Safety Appointment to Staff Addendum Professional Staff a) Appointments to Staff b) Request for Maternity Leave Professional Staff— Non -Certificated in Education a) Appointment to Staff Ms. Colleton seconded the motion. On roll call Walker, Colleton. Lurie, Gilford and Miller voted aye; nays, none. Motion carried. Consent Agenda Mr. Gilford moved approval of the Consent Agenda which included: • Approval to Award contract for Door Replacement to Vee See Construction Company of Oak Lawn, Illinois the lowest responsible bidder meeting specifications in a total base bid of $176,000. • Approval to Award Contract for Floor Tile Replacement to Intemational Flooring Covering, Inc. of Arlington Heights, Illinois the lowest responsible bidder meeting specifications in a total base bid of $161,600. Ms. Walker seconded the motion. On roll call Walker, Colleton, Lurie, Gilford and Miller voted aye; nays, none. Motion carried. At 10:15 p.m., there being no further business to come before the Board, Ms. Colleton moved and Ms. Walker seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on April 17, 2000. March 13, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:35 p.m. in room N112. Mr. Miller called the meeting to order. On roll call Ms. Walker, his. Colleton, his. Lurie, Mr. Gifford. Ms. Wilkerson and Mr. Miller answered present. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Mr. Edgecombe, Assistant Superintendent, Ms. Jones, Director of Personnel, and Kim Engel, recording secretary, were also present. At 6:36 p.m., under Sections 2C(1), and 2C(21) of the Open Meetings Act, Ms. Wilkerson made a motion to close the meting. Ms. Walker seconded the motion. On roll call Walker. Colleton. Lurie. G4ford, Wilkerson, and Miller voted aye: nays, none. The Board returned to open session at 8:05 p.m. On roll call Ms. Walker, Mr. Bahr, Ms. Colleton, Ms. Lurie, Mr. Gifford, Ms. Wilkerson and Mr. Miller answered present. Mr. Gifford moved that the Board of Education approve the minutes of the regular meeting of February 28, 2000. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Written communications were circulated to the Board. t Comments from the Public Ms. Ronnie Sokol invited Board members to attend the Holocaust Remembrance activities planned for the week of April 11. Superintendents Report The ETHS community mourns the death of Al Tisdahl, husband of Board president Elizabeth Tisdahl. Our deepest sympathy is extended to Ms. Tisdahl and her children. Alyson Miller, daughter of Willie Miller, .vas recently named to the All -Ivy League Women's Basketball Second Team. She is a junior at Yale. The ETHS Jets academic team is the state champion. David Geisler won the Siemens -Westinghouse state competition. Kai Stinchcombe is a national semifinalist for the U.S. Physics Olympics Team. Fifteen DECA members qualified for nationals. Other awards, honors and activities of faculty, staff and students and upcoming activities were announced. Pollin4 the Board and Committee Reports Mary Wilkerson appreciated receiving copies of student newspapers. Mr. Gifford encouraged everyone to attend Brigadoon. Ms. Lurie asked if the City/School Liaison Committee will meet this week. Ms. Colleton will attend a breakfast meeting with the University of Illinois president. Nick Bahr was accepted to college at Cal Arts. PTSA Annual Resort Co -Presidents Kate Todd and Marva Berger reported on the ac tivi#ies of the PTSA. New initiatives include the PTSA Web page (which is linked to the ETHS Web page) and a more extensive Family University. This year they have 1,000 dues paying members. They highlighted distribution of their funds. The largest project funded is After Midnight. Attracting chaperones has become more difficult and they will be looking into new methods. The PTSA and Boosters Club are beginning to collaborate on events. Policy The following policies: Park School Agreement, District Residence and Foreign Exchange Students were reviewed. These policies have been revised to comply with state law. They will be an action item at the next meeting. Bills for the period February 25, 2000 through March 3.2000 in the amount of six hundred two thousand, two dollars and fifteen cents ($602,002.15) were presented for ratification and payment. Ms. Wilkerson moved approval; Ms. Walker seconded the motion and on roll call, Walker, Colleton, Lurie, Gilford, Wilkerson and Miller voted aye; nays, none. Motion carried. (List of bills approved is on file in the Business Office.) Public Hearina 2000 Bond Issue Mr. Miller stated that a public hearing to receive public comments on the proposal to sell $2,500,000 Limited Tax School Fire Prevention and Safety Bonds for the purpose of conforming the existing facilities of the District that house students to the building code promulgated by the State Board of Education of the State of Illinois, by altering, reconstructing and repairing said facilities and having equipment purchased and installed therin. All person desiring to be heard will have an opportunity to present written and oral testimony. The Bonds are being sold to fund Life Safety Amendment 945. These projects are required to be completed as approved and ordered by the State Superintendent of Schools and the Suburban Cook County Regional Superintendent of Schools. There were no comments from the Board, no written comments from the public and no oral testimony. All persons desiring to be heard were given the opportunity to present oral and written testimony. Ms. Walker moved that the Public Hearing be adjourned. Ms. Lurie seconded the motion. On roll call, Walker, Coaetom. Lurie, Gilford, Wilkerson and Miller voted aye; nays, none. kk barn carried. Resolution and Policv 403(b) Plan - 565 Mr. Gilford moved that the Board approve the procedures and Policy 403(b) Plan - 565 regarding the formulation of an approved list of providers which are permitted to offer tax-sheltered annuities and/or custodial accounts to District employees as part of the District's 403(b) program. Ms. Lurie seconded the motion. All members present voted aye; nays, none. Motion carried. Ms. Colleton moved approval of the Personnel Agenda, which included: Personnel Agenda Professional Staff - Certificated • Appointment to Staff - Teacher • Extracurricular Appointment to Staff Ms. Walker seconded the motion. On roll call Walker, Colleton, Lurie, Gilford, Wilkerson and Miller voted aye; nays, none. Mot5on carried. At 9:10 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Ms. Lurie seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on March 27, 2000. February 28, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's office. Ms. Tisdahl called the meeting to order. On roll call Walker, Colleton, Lurie, Wilkerson, and Tisdahl answered present. Al 6:46 p.m., under Sections 2C (1) and 2C(21) of the Open Meetings Act. Ms. Tisdahl made a motion to close the meeting. Ms. Colleton seconded the motion. On roll call Walker, Colleton, Lurie, Wilkerson and Tisdahl voted aye. nays, none. Dr. Alson, Superintendent, Mr. Taggart. Business Manager, Dr. Cooper, Assistant Superintended,. Mr. Edgecombe, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel recording secretary were also present. Mr. Gilford at 6:55 p.m. The Board returned to open session at 7:45 p.m. On roll call Walker, Bahr, Lurie, Gilford, Wilkerson and Tisdahl answered present. Ms. Colleton arrived at 7:50 p.m. Mr. Gilford moved that the Board of Education approve the minutes of the regular meeting of February 14, 2000. Ms. Walker seconded the motion. All members present voted aye: nays, none. Motion carried. Written communications were circulated to the Board. Superintendent's Report Faculty and student awards and honors and upcoming events were announced. Pollino the Board/Committee Resorts Ms. Wilkerson thanked Dr. Bowers for arranging for students to provide music at the recent African American Youth Achievement Awards banquet. The Evanston Review did an excellent job of reporting on the Sociology class on Class, Gender and Race. Several Board members attended ESANDE and reported that they enjoyed the performance and were delighted with the large attendance. Ms. Colleton noted that having the Jazz Band play between dances was a nice addition. She also enjoyed conversations with members of the Critical Friends team. Nick Bahr discussed class rank at a recent Student Council meeting. Many students feel class rank is not necessary. Nick will continue to collect information through Student Council. A discussion on Class Rank followed. The Board requested that the administration continue the investigation of class rank so that a decision can be made in a timely manner on this issue. Dr. Alson asked that Board members send him any questions or comments that they have regarding the issue. The earliest that any change could be phased in would be the fall of 2001. Helen Walker was impressed with the African American Youth Achievement Awards banquet which was conceived by Mary Wilkerson. Ms. Tisdahl asked that Waiver requests be added to the six-month Board agenda. She attended a meeting held by James Houlihan where a plan to lower property taxes in Cook County on some commercial and industrial property was presented. If enacted, this change would initially increase taxes paid by homeowners and decrease taxes paid by businesses. She asked Board members to lobby against the plan. Ms. Tisdahl is working with World Language chair Kathy Pino to provide census letters translated In several languages for parents during Parent Conferences. Comments from the Public — There were no comments from the public. I -ARTS Report I -ARTS is a new arts -in -education organization that fosters collaboration among the Evanston's art community, higher education, u^d teachers in School Districts 65 and 202 to integrate the arts into the total public school curriculum. In 1998, Dr. Alson began the process by hosting a meeting of this group. The advisory board has grown to over 50 people and I -ARTS has become a not -far -profit organization. David Mickenberg (Executive Director of the Block Museum at Northwestern) is the chair and Nancy Seeger is the administrative coordinator. Three initial programs have been developed: • A four week teacher -training institute • A mini-series of arts workshops in Evanston for teachers • A collaborative forum for teachers and Evanston arts community members to discuss mutual interests and projects Through this program artists in Evanston have come together for the first time. This is an exciting program off to a very good start. Alumni Association Report Ms. Miehls presented the Alumni Association report. Because we have 2,000 dues paying members, the association has become financially self-sufficient. Funds are used to underwrite programs initiated by the association and to print and mail the semiannual newsletter. A goal of the Advisory Board is to increase its "active" membership. Plans are underway for an alumni -giving program to attract tax-exempt donations for scholarships for graduating seniors as well as for unrestricted projects. Resolution and Policv 4038 Plan Jeff Taggart presented a policy in response to the IRS audit that ETHS participated in last year. The key item is that the District will require any providers to sign a service provider agreement, as a condition of participating in its program as an approved provider. If any current providers refuse to sign the agreement they will be dropped at the end of the year. Faculty and staff will be kept informed as changes are made. M., Textbook Adoption/Deletion Pr000sals Dr. Cooper recommended that the Board approve only one (intermediate Alaebra, Gracjhs and Models) of the pilot textbooks requested by the Mathematics Department. Sta'.V Gilford moved that the Board approve the adoption of the texts, workbooks supplententail texts as presented (with the exception of Focus on Advanced Aloebral in an amount not to exceed $118,641.45. Ms. Wilkerson seconded the motion. On roll call Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Policv: Familv Medical Leave Ms. Walker moved that the Family and Medical C'eave policy 416-6, approved on'January 10, 2000, be amended as follows (under Purpose of Leave, item 1, Medical Leave): 1. Medical Leave. To care for the employee's family member (family member is defined as: spouse; parents; spouse's parents; children, including adopted children, and their spouses; brothers and sisters, and their spouses; and any other individual related by blood or affinity whose close association with an employee is the equivalent of a family relationship), with a serious health condition or if the employee is unable to perform the essential functions of his or her job because of the employee's own serious health condition. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carved. Bills for the period of February 4 through February 17, 2000 in the amount of five hunded seventy-five thousand, two hundred eighty-one dollars and fifty cents (5575,281.50) were presented for ratification and payment. Ms. Colleton moved approval; Ms. Lurie seconded the motion and on roll call Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Treasurer's Report. November and Decernber1999 Ms. Colleton moved that the Board of Education approve the Treasurer's Report for November and December 1999. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. to Consent Agenda Ms. Colleton moved that the Board of Education approve the Consent Agenda, which included: Personnel Agenda Professional Staff - Certificated • Coaching Appointments • Request for Part-time Teaching Classified Staff • Appointment to Staff - Teacher Aide • Appointment to Staff - S3cret3rial • Change of Duties - Engineer • Salary Adjustment - Special Staff Mr. Gifford seconded the motion. On roll call Walker. Colleton, Lurie, Gifford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Dr. Alson announced that Mr. Franz Calixte has been appointed Head Boys Soccer Coach effective for the 2000-2001 school year. At 8:50 p.m., there being no further business to come before the Board, Ms. Wilkerson moved and Mr. Gifford seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on March 13, 2000. JanvaTy 10, 2000 A regular meeting of the Board of Education of Evanston Township High School was convened at 6:45 p.m. in the Superintendent's office. Ms. Tisdahl called the meeting to order. On roll call Walker, Colleton, Lurie, Wilkerson, and Tisdaht ans%vered present. At 6:46 p.m., under Sections 2C (1) and 2C(21) of the Open Meetings Act, Ms. Tisdahl made a motion to close the meeting. Ms. Collaton seconded the motion. On full call Walker, Colleton, Lurie, Wilkerson ar+d Tisdnhi voted aye: nays, rune. Dr. Alson, Superintendent, Mr. Taggart, Business Manager, Dr. Cooper, Assistant Superintendent, Mr. Edgecombe, Assistant Superintendent, Ms. Jones, Director of Personnel and Ms. Engel recording secretary were also present. Mr. Gilford at 7:35 p.m. The Board returned to open session at 7:40 p.m. On roll call Walker, Bahr, Colleton, Gilford, Wilkerson and Tisdahl answered present. Ms.., Lurie arrived at 7:50 p.m. Mr. Miller arrived at 8:15 p.m. Mr. Ken Lewandowski introduced two members of the ETHS Senior Chess Team, Matt Pullin and Ben Schwartz. The third member, Woojae Sung was not able to attend the meeting. They are members of the Senior National Champion Chess Team and placed first in national competition. The Board congratulated the students and their parents and awarded them the Award of Excellence. Ms. Lurie moved that the Board of Education approve the minutes of the regular meeting:. of December 13, 1999. Ms. Colleton seconded the motion. All members present voted,: aye; nays, none. Motion carried. Written communications were circulated to the Board. Suoprintendent's Report Retired English teacher Barbara Panwitt (1955-73) passed away in December. The English Cepartment is setting up a memorial fund in her honor. Dr. Alson recognized .0iriPnts and staff for their accomplishments and informed the Boad of upcoming events. Dr. Alsui, prupuscu the foilovring coange to the S:1!3du'e ut hoard of Educatioi, Mcetitigs for 1999-2000: Cancel the January 24, 2000 meeting Cancel the April 10'h and April 24" and replace with one meeting on April 17, 2000 Ms. Colleton made the motion to approve these changes to the 1999-2000 Board of Education Schedule of Meetings. Ms. Lurie seconded the motion. All members voted aye; nays, none. Motion carried. Motion carried. r At the last School Board meeting the Board voted not to administer the ISAT this year. The Prairie State Achievement Exam will be administered to all jun5ors. The State Superintendent notified us today that there is a possiblity of losing i ftle I funding if we do not administer a test which will show accountability for the Illinois Learning Standards. - We will be working with the State Superintendent's office to determine if the PLAN _test_. administered to sophomores will be acceptable, Pallina the Board/Committee Reports ; .. Ms. Wilkerson and Ms. Walker attended an informative Special Education briefing conducted by Dr. Alson and Ms. Johnson. Ms. Wilkerson requested that a Board of Education committee on Educational Outreach be formed to provide information about our programs to community groups. Ms. Colleton said that the murals painted by our students on Church Street are wonderful, Ms. Colleton and his. T"isdahl attended the gun control press conference held at ETHS during the winter break. Hazel Lauck, the Illinois Deputy Governor for Education attended the meeting to discuss gun control. Ms. Walker reported that the PTA Council has established an award to honor outstanding PTA volunteers. The first recipient was Phyllis Ganser, who passed away this week. Comments from the Public — There were no comments from the public. Homebase Evaluation Mr. William Corrin presented the results of the first year of a five-year evaluation of . Homebase. Applied Research consultants, Inc. (ARC) was hired to conduct the evaluation. They began the evaluation in the spring of 1998 by collecting baseline data form students about personalization and community belongingness, as well as some data about civility, or interpersonal respect. Data was also collected at the end of the first year, in the spring of 1999. Results snow that freshmen UL(scured other classes in terms of community belongingness, personalization, amount learned in Homebase, and socializatin and friendships with fellow Homebase members. While white students scored high in belongingness, minority students scored the highest in terms of personalization, amount of infonrd'ion Ieuiiied in I lamahase, havi:ig rune friendships, and doh,g mure soc:alizir.g with fellow Homebase students. Facilitators' positive feelings about Homebase correlated with students' positive responses. When facilitators spent more time building positive relationships, their students felt more positive about Homebase; more time spent communicating school business correlated with negative student feelings. Overall, facilitators gave moderate marks to Homebase. According to facilitators, Homebase time was best spent building teacher -student relationships and taking a break from the daily academic push. Homebase Coordinators, Bob Roth and Gay Berardi shared their impressions about Homebase. They feel that the grogram is more successful than was originally anticipated. 1 The facilitator's attitude seems to dictate how his or hpr students feel about thn program. Some teachers who initially were neutral about the program seem to now be In favor. There was a discussion regarding why 900 students did not fill out the survey. One reason might be that the evaluators may have droppers the scones of students who did not complete the entire survey. Identification of weak Homebase facilitators and problem Homebases were also discussed. Board members suggested that rve investigate development of a student directory to facilitate stvdens rRhvnrking. 1999 Enrollment. Proiection and FTE Report Jeffrey Taggart reported that enrollment will reach 3,322 students in 2005-06. This information enables the administration to anticipate future staffing and space needs. Based on the increase in enrollment he estimates that we will add 18.2 teacher positions by the 2002-03 school year and 19 new classrooms by 2004-5. Summer School Report Jason Edgecombe reported that 35 students took advantage of summer school offerings to fulfill graduation requirements. A total of 1,216 students enrolled in the summer school program, which is an increase of 145 students from the year before. The deficit for 1999 is $87,492.39, a decrease of $4,007.04 from the 1998 program. A recommendation was made to increase the summer school fee from $100 to $110. This would be the first increase in two years, and ETHS would stilt have one of the lower fees on the North Shore. Following a discussion Mr. Miller moved that the fee for Summer School be increased from $100 to $110. Ms. Lurie seconded the motion. On Roll Call Miller, Walker, Colleton, Lurie, Wilkerson and Tisdahl voted aye; Gilford nay. Motion carried. Board discussions related to fee waivers, course offerings, Honors classes, and Applied Sciences and Technology courses. Pohuv -- Faniily 10,--d:ccl i _edv-. It 1 ii-6. Mr. Edgecombe presented the the Family Medical Leave policy for questions. Following a discussion it was decided that employees will not be permitted to use Family Medical Leave to care for a sibling. A Board member questioned whether same -sex partners should be added. It was decided that we will follow the federal guidelines on this matter, and not add same -sex partners to the list. Mr. Gilford made the motion to move Family Medical Leave Policy - 416-6 to the action agenda. Ms. Lurie seconded the motion. All members voted aye; Nays none, Motion carried. Mr. Miller moved approval of the Family Medical Leave Policy — 416-6. with the following changes: Purpose of Leave o Remove sibling from item 1. Emalovment Status a 2.d. Add: may upnn Board approval be denied lob restoration... Ms. Lurie seconded the motion. Six Board members voted aye; one (Walker) voted nay._ Motion carried. Aooroval of Policies Ms. Wilkerson moved that the Board of Education approve the following policies: o Student School Board Member, 206 o Homebase, 600-3 Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Bills Bills for the period of December 10,1999 through December 17, 1999 in the amount of seven hunded fifty thousand, seven hundred eighty-one dollars and six cents - . ($750,781.06) were presented for ratification and payment. Mr. Miller moved approval; Ms. Lurie seconded the motion and on roll call Miller, Walker, Colleton, Lurie, Gilford. Wilkerson and Tisdahl voted aye; nays, none. Motion carried. Treasurer's Reoort, October 1999 Ms. Wilkerson moved that the Board of Education approva the Treasurer's Report for October 1999. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Auuj(-,,al of i-aL!ru.)vor,)merLtal Ac,reemcnt net rreun the City of Evz:nAon and D;st+;cts 65 and 202 Ms. Lurie moved approval of the attached Intergovernmental Agreement, which would allow the city to share with Districts 65 and 202 the tax revenue generated by TIF projects during the lifetime of a TIF. Mr. Miller seconded the motion. All members voted aye; nays, none. Motion carried. Ms. Tisdahl congratulated the city for understanding the impact of TIFs on the school districts. • � _ate,' ��Js.}�` . ..�� .'M1 s .. .. - .. . a , . � ° - H Memorandum of Understandina Between Districts 65 and 202, Mr. Miller moved approval of the attached Memorandum of Understanding Between Districts 65 and 202. Ms. Lurie seconded the motion. Six members voted aye; one (Wilkerson) voted nay. Motion carried. Consent Aaenda Ms. Colleton moved that the Board of Education approve the Consent Agenda, which included: Budget Amendments, July 199-December 1999 Personnel Agenda Professional Staff— Certificated ❑ Teacher Appointment to Staff o Coaching Appointment ❑ Teacher Resignation — Evening High School Classified Staff ❑ Teacher Aide Resignation o Authorization to Create a Position ❑ Special Staff Reclassifications a Special Staff Resignation Addendum: Professional Staff ❑ Resignation — Extra -Curricular Coach Mr. Miller seconded the motion. On roil call Miller, Walker, Colleton, Lurie, Gilford, Wilkerson and Tisdahl voted aye; nays, none. Motion carried. At 10:40 p.m., there being no further business to come before the Board, Mr. Miller moved and Mr. Gilford seconded a motion to adjourn. All members voted aye; nays, none. Meeting adjourned. The next meeting will be held on February 14, 2000.