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HomeMy WebLinkAboutMinutes 2006-2008, DRAFT The General fleeting Minutes DRAFT Small Business Development Advisory Committee For Minority, Women and Evanston Business Enterprise August 30, 2006 Members Present: Brian Harris, Joanna Goodson, Aldennan Lionel Jean -Baptiste Members Absent: Bennie Jones, Tracey Wallace, Jonell Nimock, Tiffany Farriss, Lisa James, Shayna Wade Guest: Dick Peach SUMMARY OF ACTIONS 1. Call to Order The meeting was called to order at 6:50 p.m. The first activity was to welcome Alderman Lionel Jean -Baptiste as a new Committee member. Alderman Baptiste is serving on the Committee as the representative of the City's Economic Development Committee. I1. Overview of Committee Activities, Former Chairman, Dick Peach Mr. Peach indicated that he would provide an episodic history of Advisory Committee activities beginning with his joining the Committee in the fall of 1999. Mr. Peach begin with the Church Street Plaza Redevelopment Project's (CSP) targeted group compliance issues that were continuously addressed with developers. One of the issues caused the Committee to revise the definition of an Evanston business. Mr. Peach addressed the provisions of the CSP agreement that were composed in a manner that made it difficult to monitor targeted group compliance. However, throughout the CSP the city did not make any unreasonable requests of developers or their contractors while tracking legitimate M/W/EBE participation. Mr. Peach indicated that the CSP project achieved targeted group participation of 12.3%. Mr. Shepard added that the Law Department and AHC's attorney arc discussing a settlement with AHC, its co -developers and their contractors for not achieving the M/W/EBE goal of 25940. Further, Mr, Shepard related that the Law Department has requested information for a training program to be introduced to AHC. This would ensure that AHC would know that any monetary settlement reached would be used in a viable training program as called for in the redevelopment agreement. Several of the Committee members expressed the opinion that the City should not have to negotiate with AHC regarding AHC's and its co -developers' failure to Draft — Not Approved M/W/EBE Advisory Committee Minutes August 30, 2006 Page 2 of 3 achieve targeted group participation of 25%. The Committee members agreed that the fine should be levied as prescribed in the redevelopment agreement with the failure rate of 12.7% prorated against the designated tine of S300,000. Mr. Peach added that the validity of the Committee was at stake if the CSP issue was not adequately prosecuted. Mr. Peach does not believe any developer will take the City's MAVIEBE program seriously if the City let's AHC off the hook. Additionally, Mr. Peach expressed that the City faced a serious issue with a minority and majority joint venture at Sherman Plaza. The minority owned company did not have any visible representation at the job site for any of the cast in place concrete work. However, the City's Law Department agreed with the Sherman Plaza attorney that the joint venture should receive MBE credit because the developer did not agree to any of the targeted group compliance provisions used in discrediting the joint venture, in particular Title 49, Part 26. Because of the omission of Title 49, Part 26 from the redevelopment agreement, the developer received $5 million in MBE credit. Mr. Peach believed that the City was not assertive enough in challenging the validity of the joint venture. Discussion then shined to the BristonVeis Apartment Building Project for Howard Street. The concern is whether Weis Builders will hire the eight Evanston residents that they agreed to hire when the project starts. Also, the developer agreed that not less than 25% of the total man hours of work required to complete the Initial Construction will be performed by minorities, women and Evanston residents in any combination of the three. Alderman Baptiste indicated that the Committee should look at how to obtain jobs for Evanston residents on projects not under the City's jurisdiction. For example, the Committee could implement procedures to negotiate with developers regarding hiring Evanston residents at the time developers negotiate with the City to approve plans for their development. Also, Alderman Baptiste recommended that the Committee discuss on an ongoing basis the 15 items outlined as Committee responsibilities in City Resolution 71-11- 97 and that the responsibilities outlined in the Resolution should frame what the Committee does in the future. 2 Draft — Not Approved RUWIEBE Advisory Committee Minutes August 30, 2006 Page 3 of 3 III. Staff Report Vendor Diversitv Conference The next discussion item was the 8`h Annual Small Business Diversity Conference to be held at the Hilton Garden Inn, October 12, 2006. Mr. Shepard in response to an inquiry from a Committee member explained that the conference provides an opportunity for Evanston businesses to market their products and services to a broad variety of public and private sector companies. So far there are 20 Buying Organizations registered to host tables. Emnlovmcnt and Trainine Proarams Mr. Shepard indicated that he had reviewed employment program models of Oakland, CA, Milwaukee, W1, Washington, D.C., Waterbury, CT, and Boston, MA. Mr. Shepard stated that the Oakland, CA, program was the best model. Further, that all models were very aggressive given that 50% of all jobs, craft -by - craft, must be filled by local residents. Mr. Shepard will mail all Committee members copies of the Oakland program. The Law Department determined that city funds or federal funds earmarked for economic development such as CDBG or UDAG funds could be appropriated to Employment Programs. However, the caveat is all programs must be narrowly tailored to comply with laws preventing discrimination against non -local residents. Alderman Baptiste indicated with regards to Training Programs, it will be necessary to determine the person within City Hall that has progressed most in developing research for a training program and use that research to develop a prototype to present to the City Council. Both Mr. Vince Jones and Miss Sheila McCorkle are working on training programs in collaboration with Mrs. Paula Hayes for the youth work program. The efforts to develop a training prototype must be centralized to one department. Mr. Jones will be requested to give a report on his progress in this area. As an aside, Mr. Shepard suggested that CDBG funds could possibly be used for a set aside program in the L411 housing rehab program. Mr. Shepard was instructed to invite Mr. Stan Janusz, CDBG Department, to the next meeting to discuss the probability of a set -aside. IV. Adjournment The meeting adjourned at 8:15 p.m. 3 a '-L The General Meeting Minutes Small Business Development Advisory Committee For, Minority, Women and Evanston Business Enterprise January 10, 2007 Members Present: Alderman Lionel Jean -Baptiste, Dick Peach, Lisa James, Tracy Wallace, Joanna Goodson Members Absent: Tiffany Farriss, Brian Harris, Bennie Jones, Jonell Nimock Staff Present: Lloyd Shepard SUMMARY OF ACTIONS 1. Call to Order The meeting was called to order by the Interim Chairman, Alderman Lionel Jean - Baptiste, at 6:30 p.m. Ih Chairman's Report Alderman Baptiste opened the meeting by informing the Committee that a letter should be sent to the City Manager requesting an ordinance to enact a City of Evanston Employment Program. The ordinance should be framed to aid the enforcement of the employment program. Additionally, Alderman Baptiste stated that a letter should be sent to the City Manager's office requesting an ordinance for an apprenticeship program. At this point, Alderman Baptiste left to attend another meeting turning the meeting over to Dick Peach to chair. Mr. Peach continued the dialogue regarding drafting an ordinance to enact an Employment Program. The members of the Committee, constituting a quorum, agreed that a letter should be sent to the City 4lanager, with a copy to the Legal Department, for an ordinance to be drafted for City Council consideration. Mr. Peach next opened dialogue regarding the Church Street Plaza (CSP) negotiations. Mr. Shepard informed the Committee, based upon an email from the Legal Department that Arthur Hill's attorney plans to set up a meeting with City staff for late January. Mr. Shepard added that he had been informed by the Legal Department that another CSP developer, Mesirow Stein, claimed that the City had not given them the amount of MANVEBE credit they reported. Mesirow claims submission of a final N-I/W/EBE Participation Report in February 2002 that would have increased their tit/W/EBE participation. However, Mesirow cannot locate the: report and has asked that the City check its records for the report. Mesirow's attorney indicated that Mesirow would also look for the February 2002 Report but they would need two weeks. Mr. Shepard indicated a KVIEBE Advisory Committee Minutes January 10, 2007 Page 2 of 3 that he does not believe a report %vas sent. All reports were acknowledged by a letter approving an increased level of M/W/E-BE participation or a letter requesting additional information to support claims for increased levels of M/W/EBE credit. Such a letter would have been sent to the developer's general contractor if additional documentation was needed. Therefore, Mr. Shepard does not believe such a report was ever received by the City since there is no record of the report or a response thereto. Mr. Peach next discussed the Apprenticeship Program developed by Mr. Shepard. Mr. Peach is concerned that there is also an Apprenticeship Program initiative for youth being constructed under the auspices of the Assistant City Manager's Office. Mr. Peach believes there should be more collaboration toward combining the MIWIEBE Program and the Assistant City Manager's Program into one. III. Staff Report Sewer Relief Proiects S82B — Contract i and S82B -- Contract 2 Sewer Relief Project S82B — Contract 1 has a requirement for an Evanston Residents' Training Program and Employment Program. The training program requires a minimum of 8 minority and/or female residents of Evanston that are economically disadvantaged, unemployed or underemployed. The training program will run for 160 hours. 4 weeks, and shall graduate a minimum of 4 enrollees. A minimum of 4 graduates of the training class shall be employed at the job site. The employment program requires a minimum of 8,000 labor hours. Sewer Relief Project, S82B — Contract 2 does not require a training program component; however, it does require an employment program of 4,000 labor hours for Evanston residents that are economically disadvantaged, unemployed or under employed. Applicants for the Contract 2 Employment Program will be those that graduated from a former Sewer Relief Project Training Program and subsequently gained practical experience by working at the project site. Howard Station Anartment Buildinu —TIF Proiect Weis Builders, the general contractor and co -developer of this project, is required by the redevelopment agreement to hire 8 Evanston residents. It is understood by Weis Builders and the City that Evanston residents hired by Weis or its subcontractors are to be hired by subcontractors that have a contract through at least one construction season (nine months). One Evanston resident is presently employed as a laborer for Concrete Structures. This company is also seeking to employ an Evanston resident that is a certified journeyman carpenter, dv MAVIEBE Advisory Committee Minutes January 10, 2007 Page 3 ot+ 3 Local Business Set -Aside Program A set -aside program for Evanston businesses would be based on incorporating the contracts being awarded under the CDBG's home rehabilitation program and the Health Department's lead abatement program. The premise for enacting a set. aside program rest within the purpose of CDBG and other federal funds that tyre earmarked for economically developing deprived areas and disadvantaged groups and distressed businesses within such areas. Mr. Dick Peach recornmended that a letter be sent to the Legal Department requesting a determination on whether a local set -aside program for Evanston small business could be enacted by using CDBG and other federal funds. Ouestionnaire to Assess the Needs of Evanston Businesses Mr. Peach spoke to Mr. Jonathan Penman regarding the Evanston Chamber of Commerce staff assisting in this assessment. Mr. Perman has not decided whether to lend the Chambers assistance to this effort. In the interim, Mr. Shepard spoke to Mr. Steve Rodgers, Professor of Entrepreneurship, Northwestern University, School of Management, regarding graduate students assisting the process of editing the original questionnaire, assisting in evaluating the results obtained from businesses, then servicing the reported needs of the businesses. Professor Rogers indicated that he could possibly help but would need to know exactly what we need. IV. Adjournment With no further business to discuss the meeting adjourned at 7:50 p.m. The General Meeting Minutes Small Business Development Advisory Committee For Minority, Women and Evanston Business Enterprise March 14, 2007 Members Present: Alderman Lionel Jean -Baptiste and Jonell Nimock Members Absent: Dick Peach, Brian l larris. Bennie Jones, Lisa James, Joanna Goodson. Tracy Wallace. Tiffany Farris Guest Present: Mary De Jong Staff Present: Lloyd W. Shepard SUMMARY OF ACTIONS I. Call to Order The meeting was called to order by the Alderman Lionel Jean -Baptiste, Interim Chairman, at 6:40 p.m. The Chairman opened the meeting by recapping the stated commitment from the last meeting to vigorously pursue an ordinance to enact a Local Employment Program and too inform the Mayor that the attendance of Advisory Committee members has precipitously declined; therefore, recruitment of new members is essential. The Chairman then called for the Staff Report. il. Staff Report Mr. Shepard opened with the Sherman Plaza Redevelopment Project. M/W/EBE participation was not reported in specific dollars but the percentages of participation were given for Ilia garage and the commercial space/Condominium tower. The close-out percentage for M/W/EBE participation for the Sherman Plaza Garage is 24.3%. The project -to -date M/VV/EBE participation for the commercial space/condominium tower is 14.2%. Therefore, the combined M/W/E13E participation is 19.25% which leaves a balance of5.75% still to be achieved, if it tine were levied against this level of not achieving the full 25% MIW/E13E goal, the tine would be $115,000. Mr. Shepard added that to -date Focus has not sent any documentation reflecting a good faith effort toward achieving the remaining 5.75�;, N1! V/E/ 131: participation. Mr. Shepard indir:ttcd that it Closes -out niecting with Focus would probably not take place until the last %%eek oi' April or the first week in 1Vlay and hopefully by then the participation would have increased. Mr. Shepard next reported on the Church Street Plaza (CSP) meeting. Tile meeting attendees included Aldermen Delores Holmes and Lionel Jean -Baptiste, Matt Grady, ill, Gavin W. Morgan, herb Hill and Brad Yatabe. Mr. Shepard :r: Mf%V/EBE Advisory Committee Minutes March 14, 2007 Page 2 of 3 indicated the meeting focused on how the City Attorneys, Alderman Baptiste and possibly Julia Carroll, City Manager, would negotiate a settlement with Author Hill & Company (AHC) representatives. Bruce Reed and Attorney Steve Engelman, for AHC not achieving M!W/EBE compliance for CSP. Mr. Shepard next reported on the City's push to establish a Local Employment Program. Mr. Shepard related that he was charged with contacting the other municipalities with established Local Employment Programs (LEP) to determine the level of compliance achieved. Mr. Shepard has received the ordinances enacted by these municipalities (Milwaukee, Boston, and Chicago) to legally enforce their LEDs and believes the M/WfEBE Program has enough material for the City's Legal Department to formulate an ordinance. Additionally, there is now enough LEP information from established programs to model a City of Evanston LEP. Mr. Shepard added that Apprenticeship programs are needed to bolster a LEP to produce the skilled Evanston residents that would be needed for positions when the City imposes a mandatory Evanston resident employment percentage on contractors. Mr. Shepard next reported on Weis Builders' (WB) Howard Station Apartment Project. Mr. Shepard indicated that W13 agreed to a City of Evanston mandatory Evanston resident employment requirement of eight Evanston residents. To -date, WB's subcontractor Concrete Structures has hired four Evanston residents: one was terminated, one is on temporary leave and two remain employed (L. Brothers and D. Starling). As other subcontractors start working, they will hire Evanston residents to make up a minimum total of eight. The next item discussed was the need for new Advisory Committee members. Mr. Shepard indicated that lie had informed Mayor Morton's secretary Darlene Francellno that the attendance for Committee meetings had taken a precipitous decline and that new members are needed posthaste. Mr. Shepard emailed Mrs. Francellno the attendance record of each member and recommended that a minimum of five new Committee members should be recruited. Mrs. Francellno indicated she would inform the Mayor to begin the recruiting process. In addition to the above, Alderman Baptiste instructed Mr. Shepard to send a formal letter to the Mayor requesting the recruitment of new members. r ,�:-, - r . . - •• o - _ , .:�:-, --'fir J';S- u;Z, ,..�, r rson.'f °.a�I"'? �� a i°!MUi.� H r a ' MIW/EDE Advisory Committee Minutes March 14, 2007 Page 3 of 3 Also, Alderman Baptiste instructed that the Committee needs to constantly refer back to Resolution 71-R-97 that reconstituted the Committee. There are f ftecn responsibilities outlined in the Resolution to guide the Committee's work as it moves the program forward. III. Adjournment With no further business to discuss, the meeting was adjourned at 7:55 p.m. The General Meeting Minutes Small Business Development Advisory Committee For Minority, Women and Evanston Business Enterprise October 10, 2007 Members Present: Alderman Lionel Jean -Baptiste, Dick Peach, Jonell Nimock and Lisa James Members Absent: Joanna Goodson and Tracy Wallace Staff Present: Jewell Jackson and Lloyd Shepard SUMMARY OF ACTIONS I. Call to Order The meeting %%as called to order by Interim Chairman, Alderman Lionel Jean - Baptiste. 11. Chairman's Report Alderman Baptiste opened by siting the need to get all outstanding minutes approved and to make them available to internal parties civic Center. 111. Staff Report Lloyd Shepard opened by reviewing the minutes of the committee's conference call of August 17, 2007 during which the Local Employment Program Ordinance 71-R-07 was voted on and approved contingent upon the Legal Department addressing two of their concerns: (1) changing the two week residency requirement to 30 days, if legal; and, (2) there should be concrete proof of residency. After revie%Ning the Committee's concerns the Legal Department left the Ordinance as originally stated. The Legal Department indicated that residency is established after the first day and; therefore, did not address adequate proof of residency. The definition of resident remained the same. Mr. Peach recommended that the requirement of two weeks for establishing residency be removed f-c%nt the Ordinance since legal residency only requires one day. The committed adopted the recommendation. The Ordinance will be returned to Legal to delete the two week residence requirement. The next area of discussion was the concerns of various Department Heads regarding the impact the LEP Ordinance would have on construction projects. M/NV/EBE Advisory Committee Minutes October 10, 2007 Page 2 of 3 Mr. Shepard opened this phase of the meeting with the concerns Department Heads had expressed to the City Manager. In response to the Department Head's recommendation that the City "should look at employee development or work force development initiatives to help Evanston residents advance their skills and increase their experience so they can work on projects throughout the area," the M/W/EBE Committee members expressed that it was their intent to have Evanston residents learn to be skilled trades persons in the construction industry earning a meaningful wage. it was not their intent to have Evanston residents train under workforce development for construction jobs. In keeping with their intent, the Committee wants the Legal Department in the WHEREAS section of the Ordinance to make it clear that their original intent was to have jobs in such categories as laborer, apprentice and tradesperson. If Evanston residents cannot fill such positions the Committee recommends meeting the hourly requirement percentage with clerical positions as an option in the Waivers section or pay a predetermined scholarship fee to the City's Apprenticeship Training Program. The next topic discussed was the department heads' concern with the "scope of applicable projects." The department heads' believe that the threshold of $100,000 is to low and should be a SI million or more because the larger projects have more capacity to support an employment program. The Committee was shown a list of the projects planned for F=Y 2008/09. Only 5 projects were S1 million or more. The majority of the projects, 65%, fell between $100,000 and $399,999. Also, the Committee considered the number of jobs that would be created based on 5% of the total project hours to be fulfilled by Evanston residents. Based on total project hours, job creation at the 5% threshold is very minimal as outlined below: + 10,000 firs X 5% = 500 hrs or (3 months and '/7 week of work) • 20,000 hrs X 5% = 1,000 hrs or (6 months and 1 week of work) • 30,000 hrs X 5% = 1,500 hrs or (9 months and 1-1/2 weeks of work) The Committee noted that a project of'30,000 hours would yield just 1,500 hours of work which is basically enough hours to carry one resident through a construction season from the beginning of March through November. It would take a project of 90,000 hours to employ 3 Evanston residents through one construction season. The Committee decided that the total number of hours per project should be evaluated in order to determine the number of jobs each project could yield for Evanston residents. 2 ,,�,� - •vim M/W/EBE Advisory Committee Minutes October 10, 2007 Page 3 of 3 IV. +J The last four concerns of the department heads' were: job safety issues; involvement of contractors; involvement of labor unions; and the inability of general contractors to develop work plans for subcontractors were viewed by Committee members as normal day-to-day issues. The inability of general contractors to develop work plans for their subcontractors is not the responsibility of the general contractor. The general contractor has the responsibility to infonn the subcontractor in writing that the subcontractor must comply with the requirements of the LEP Ordinance. Jewell Jackson recommended that a retention provision utilized in other employment programs be incorporated into the City's program. The provision would indicate that a contractor that hires an Evanston resident as a core employee and retains that employee --would not have to hire an Evanston resident as a core employee for its next Evanston project if the previously hired Evanston resident is still employed. This recommended provision would be part of Section 2 of the ordinance. Adjournment The meeting adjourned at 8:25 p.m. 3 The General Meeting Minutes Small Business Development Advison• Committee For Minority, Women and Evanston Business Enterprise ,June 11, 2008 Members Present: Alderman Lionel Jcan-Baptiste, Acting Chairperson, Jonell Nimock, Joanna Goodson, Bennie Jones Members Absent: Dick Peach, Tracey Wallace Staff Present: Jewell Jackson, Lloyd W. Shepard SUMMARY OF ACTIONS 1. Call to Order Alderman Lionel Jean -Baptiste, Acting Chairman, called the meeting to order at 6:40 p.m. 11, Staff Report Mr. Shepard opened by reporting on Sherman Plaza Redevelopment Project's (SPRP) close out M/W/EBE participation. The Sherman Plaza Garage constructed by W.E. O'Neil Construction had total M/W/EBE participation of 24.3%. The condominium and commercial space constructed by Focus Construction had total M/W/EBE participation of 14.6%. The combined M/W/EBE participation is 19.5% (24.3°' + 14.6% =38.9% 12 = 19.5%). SPRP fell 5.5% short or 22.0% (5.5%/25.0 = 22.0%). The overall fine for not achieving any percentage for the project is $500,000. The amount that the developer may owe the City is based on a prorated amount equaling $110,000. Shepard asked the Committee for instruction on how to proceed with first steps to pursue settling this issue. Alderman .lean -Baptiste on behalf of the Committee indicated that the issue requires a report to the City Manager's Office on the compliance findings and proceed on that basis. Shepard also reminded that the fine of 550.000 that had been negotiated for lack of compliance for the Church Street Plaza Project to his knowledge had not been collected. Alderman Jean -Baptiste indicated lie would inquire to the City Manager's office about the status. Shepard next reported on Steve & Barn•'s, a clothing store opening this summer in the Dempster/Dodge Plaza Shopping Center. Shepard visited the store and spoke to the Store Director, Brian Kaiser. Mr. Kaiser indicated the company had been accepting applications for at Ieast one month. As of today 300 applications have been taken and the 80 employees needed to open have been hired, Seventy- M/WIEDE Advisovy Committee Minutes June I I, 2008 Page 2 of two (72) are Evanston residents; six are Skokie and two Chicago. I talked to Mr. Kaiser regarding a Job Fair. He indicated that he would have to speak to Ms. Melanie Bradford, District Rlanager, regarding a fair. Ms. Bradford is located in Schaumburg, Illinois. He indicated 1 should follow up with him the following day for a response. Alderman Jean -Baptiste indicated that a Job Fair would not be feasible sense 72 Evanston residents had been hired for the 80 openings. AIderman Jean -Baptiste would like to have a list of the Evanston residents that were hired. Shepard next introduced an outline of the salient provisions of the LEPO for discussion. The discussion covered the following: Section 3.5 Automatic Expiration Alderman Baptiste asked why an expiration date is needed. Answer: Automatic Expiration was added so that the LEP could be assessed for its effectiveness. if the LEP is not providing favorable results a resolution to address the deficiencies must be developed. Alderman Baptiste suggested that the language of 3.5 be replaced with "an automatic evaluation after 2 years to determine whether or not the program is successful and to determine whether or not to make modifications." The language that states it "shall expire 12/31/2010 unless Council takes action to renew" does not ensure longevity. It is uncertain what the makeup of the Council will be in the future and if there is no support the Council's inaction would let it fall. The Committee members agreed that the LEP should be evaluated every 2 years to address any deficiencies. Bennie Jones provided a caveat to make certain that there is language in the ordinance clearly defining the targeted groups. Shepard suggested the language could address Low to Moderate Income residents in accordance with CDBG guidelines as well as 41 CFR Ch. 60-4.3 Subparagraph 9 that addresses the disproportionate hiring, of one targeted group in relation to others. . _ � � � � ,-, �, .,- '. '� •l. •.i. :rw.t+f -.9• .. "?x .�r. ilya?iSi 3]:�;t': �•'�+< 'Yj�� MAVIERE Advisory Committee Minutes .tune l 1, 2008 Page 3 of 3 Section 9. Penalty Alderman Baptiste recommended that it would be reasonable for the contractor to have 2 days to provide notice of a termination or resignation and have and additional 5 business days in collaboration with the Business Development Coordinator to find a replacement. Alderman Baptiste also recommends revisiting the fine of $200 per day for non - notification of a terminated or resigned employee. He believes the fine is too high. Bennie Jones indicated that if the terminated or resigned party was working in a position that would end in a fear days (kill date) would a fine still be addressed. Answer: No, the fine would be waived. There must be good judgment and flexibility in assessing fines. Alderman Jean -Baptiste closed the LEPO discussion by conveying that he would be meeting with the Rolanda Russell, Acting City Manager, the following day. He would address the recommended changes and concerns. Shepard informed the Committee that Howard Station Apartments will close out this month. The general contractor and subcontractors met the hiring requirement for eight Evanston residents. Additionally, M/W/EBE participation increased from a projected $1.9 million to $2.1 million. III. Adjournment The meeting adjourned at 7:37 p.m. « im • rr_'--`�.. � - ` �'� r' =`.HAS_ The General Meeting Minutes Small Business Development Advisory Committee For Minority, Women and Evanston Business Enterprise July 9, 2008 Members Present: Alderman Lionel Jean -Baptiste, Acting Chairperson, Dick Peach, Bennie Jones, Jonell Nimock, Joanna Goodson Members Absent: Tracey Wallace Staff Present: Jewell Jackson, Lloyd «'. Shepard SUMMARY OF ACTIONS I. Call to Order Alderman Lionel Jean -Baptiste, Acting Chairperson, called the meeting to order at 6:40 p.m. U. Review of the Local Employment Program Ordinance and Vote of Approval Lloyd Shepard gave and overview of the critique of the Local Employment Program Ordinance by the Department Heads of Public Works, Facilities Management and Parks and Forestry. The following criticisms/recommendations were made by the Department Heads: increase the threshold from $500,000 to $2 million; projects below $2 million would increase cost; should utilize the City's existing apprenticeship program; contractors' administrative cost will increase due to additional paperwork; and internal cost to administer the program will increase; and professional services contractors will be challenged to (tire qualified employees. Mr. Shepard indicated that the latter criticism regarding professional services is not germane to the Ordinance. The intent of the Ordinance is to hire laborers and trades persons for each project. Next, Chairperson Jean -Baptiste called for a motion to approve the Ordinance as written for the Cite Manager to forward it to the City Council. Dick Peach moved as a Committee the Ordinance be adopted as written and forward to the City Manager for adoption by the City Council. The vote to approve the Ordinance was unanimous. Next, Chairperson Jean -Baptist called for a vote to approve the minutes of June 11, 2008. The minutes were approved by unanimous vote. Next, Chairperson Jean -Baptiste reported to the Committee on meeting with Mrs. Rolanda Russell, Acting City Manager. Mrs. Russell indicated that she is prepared to advance the Ordinance to City Council. So the expectation is the M/W/EBE Advisor• Committee Minutes July 9, 2009 Page 2 of 2 Ordinance will go to A&PW Committee. Chairperson Jean -Baptist instructed Mr. Shepard to notify M/W/EBE Committee members as far in advance as possible of the date of the A&PW Committee meeting. III. Adjournment The meeting was adjourned at 7:04 p.m.