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HomeMy WebLinkAboutMinutes 2006-2008Ladd Arboretum Committee QUORUM Monday, April 3, 2006 7:00 PM Members Present: Jean Esch Gordon Guth Dave Kaiser _ .. . Liz O'Connor Members Absent: Jan Weeks, Zane Robbins, Visitors Present Paul Friesema, Northminster Church Peter Sawers, Executive Service Corps Jessie Feldman, Executive Service Corps Bob Vanden Bosch, Executive Service Corps Staff Present Linda Lutz, Ecology Center Paul D'Agostino, Superintendent Parks/Forestry McCormick Boulevard Mr. D'Agostino reported that either he or the City Arborist has provided daily supervision for the contractors regarding tree issues such as root pruning. Three additional elms will be taken down due to storm damage, another was hit at the base by a vehicle resulting in 60% of the base being destroyed, and a third showed 80% deterioration through use of a resitograph. A substantial fence about 4 four high will be placed along the Boulevard as well as fencing on either side of the 3 outfall areas; two located in the southern section of the Arboretum, and one adjacent to the bird sanctuary area. Silver Winas Silver Wings will be installed soon on a concrete slab in the triangle area adjacent to Green Bay Road. It will be installed by the firm that constructed it. The area will be landscaped. Bird Sanctuary The Board discussed the redevelopment of the Bird Sanctuary. The water line to the Bird Sanctuary is operational. There is still a question regarding an operational RPZ valve for back flow protection. The proposed plan requires electricity which is not currently available at the site. Research needs to be done to provide power for the proposed re -circulating pump as well as costs associated with putting in an electrical line. Research will also be done on alternative sources of energy to the site to power the re -circulating water. An appropriate alternative source would be right in line with environmental ethics. Ms. Esch reported that the Bird Sanctuary looks very good. Work is progressing with the design of the water feature as well as soil movement to create slope and berms and plant placement. One bench has been relocated. Board 1 members were encouraged to take a look at the Bird Sanctuary when the area dries out a little from the recent rain. The Board acknowledged and accepted the donation with appreciation to the Frank family for their commitment to the Ladd Arboretum. Mr. Kaiser moved seconded by Ms. Esch to officially accept the plan for the redevelopment of the Bird Sanctuary. The project will be financed through the Evanston Environmental Association. The Board noted that there should be a plaque or feature that will identify the donation. Mr. Kaiser moved seconded by Ms. Esch to accept the financing of the project through the Evanston Environmental Association. The Board approved the motion. Mr. Guth expressed disappointment regarding the length of the water feature; he noted that he had been hopeful that the water feature could have been carried a little further (about 4 feet) to increase the auditory effect of the water. Mr. Guth had discussed alternative designs and suggestions with Mr. Smith. Ms. Esch noted that a lower section of the water feature had an added drop for an additional waterfall effect. Work has progressed quite rapidly; ahead of the normal landscape construction season which generally starts April 1, 2006. Arboretum Support Mr. Guth reported that he had talked with Alderman Tisdahl about the letter that the LAC had sent to City Manager Julia Carroll regarding comments and suggestions for the City of Evanston strategic plan. Alderman Tisdahl noted her appreciation of the Boards' ideas and has placed the Arboretum on an action program for next year after the McCormick Boulevard. Arboretum Master Plan The Request for Proposals (RFP) for the master plan for the Ladd Arboretum has been . released and is available for potential bidders. The pre -proposal meeting will be on April 13th at the Ecology Center. Board members are welcome to attend The Board said they were very pleased with the process of the master plan. Next Meeting The next meeting of the Ladd Arboretum Committee will be in May. Ms. Lutz will survey the Board to find a date when most members can attend. 2 Ladd Arboretum Committee Monday, May 8, 2006 7:00 PM Members Present: Jean Esch Gordon Guth Dave Kaiser Liz O'Connor Zane Robbins QUORUM Members Absent: Jan Weeks (resignation tendered) Visitors Present Paul Friesema, Northminster Church Peter Sawers, Executive Service Corps Jessie Feldman, Executive Service Corps Bob Vanden Bosch, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Paul D'Agostino, Superintendent Parks/Forestry RFP's for the Ladd Arboretum Master Plan The Committee reviewed the B RFP's for the Ladd Arboretum master plan and asked questions of Parks Superintendent Paul D'Agostino. Dave Kaiser volunteered to serve on the interview committee as the LAC representative along with selected City staff. The LAC noted that several firms were proposing using non -local consultants and subcontracted firms. The Board expressed a preference for firms that would already have employees on staff that could do the work. In general the LAC was disappointed in the level of RFP's generally determining that all appeared boiler plate and did not address the specifics of the Ladd Arboretum and the vision, natural diversity, and Chicago Wilderness principles the Board advocated. Mr. D'Agosiino suggested that the firms that responded be requested to specifically address several sections In the RFP. Mr. D'Agostino indicated that if no firm met the LAC's basic principles, the RFP could be reissued with a broader distribution of firms. Generally in the interview process, the main firm comes and may bring some of their consultants. The firm will do a 45 minute presentation and then leave 45 minutes for questions and answers. Generally a series of 3 public meetings will be held where EEA members and community members can be a part of the conversation. Different from other park development projects, the Ladd Arboretum will be a public arboretum as well as a public space for interaction with nature. The public will not be able to change this vision but can add ideas that are aligned with the specific purpose of this park. The Board discussed what we would like to see in a plan for the i" Arboretum. The Arboretum is a park for all of Evanston that has an opportunity to provide a unique habitat and experiences. Mr. Robbins suggested that the RFP responses weren't at all specific such as discussions regarding improvement to the trail system, wind generator or other issues. This information would be of interest to the LAC In making a selection. Some of this information could be asked in the interviews or may not be determined until the firm meets with the Board, staff and citizens. When Mr. D'Agostino receives the addendums to the proposals, Ms. Lutz will send out to the LAC for comments. City of Evanston Stratenic Plan Ms. Lutz reviewed with the LAC the environmental components of the strategic plan. The City is committed to creating a sustainable Evanston. They Included the master plan for the Ladd Arboretum as well as addressing the north shore channel. Larger parts of the action plan included a survey of green practices currently being done by City of Evanston Departments. The Board received copies of the abbreviated strategic plan. Summer Como Summer camp planning is well underway. Most camps are tilled. All camp directors have been hired and the staff will consist of many returning counselors. Ladd Arboretum Bird Sanctuary The Bird Sanctuary area is virtually complete. Shrub and tree planting is completed. Several berms were created to reduce street noise, a bench repositioned, and stonework in place. The 2 remaining pieces of the project are the power source for the pump as well as the dedication stone. Work should be completed by June 1, 2006 with the area being dedicated September 3, 2006. Proposal from the Rotary Club of Evanston Mr. Guth reported that the Rotary Club of Evanston is interested in adding a global sculpture to the Rotary Friendship Garden area. It is an open structure that represents the focus of the International Friendship Garden. A formal proposal will be presented by the Rotary Club of Evanston to the Ladd Arboretum Committee at a later date. Board vacanev Jan Weeks resigned from the Board citing health reasons. She has been on the Board for approximately 3 years, Ms. O'Connor suggested that the Board recognize Ms. Weeks at the annual meeting. Mr. Kaiser moved, seconded by Mr. Guth to authorize a $50 gift certificate for Ms. Weeks. The Board approved the motion. Text Meelina The next meeting of the LAC will be on Monday, July 10th at 7,00 PM at the Ecology Center. City of Evanston 2100 Ridge Avenue Evanston, Illinois 6020I.2798 T 947.328.2100 M 847.328.4080 www.cityofcvanston.org Ladd Arboretum Committee Meeting of Monday, May 8, 2006 Members Present: Jean Esch, Gordon Guth, David Kaiser Liz O'Connor, Zane Robbins Members Absent: Jan Weeks (resignation tendered) Visitors Present Jessie Feldman, Executive Service Corps Peter Sewers, Executive Service Corps Bob Van den Bosch, Executive Service Corps Staff Present: Linda Lutz, Ecology Center Paul D'Agostino, Parks/Forestry ctions Items. - Requested that Paul D'Agostino request that each firm responding to the RFP for master planning services add additional information on how they would address section 2 and 3 which deal specifically with the environmental diversity and vision Issues. Discussion Items • Reviewed 6 responses to the RFP for the master plan for the Ladd Arboretum. Generally the LAC felt that the proposals were "boilerplate" and did not address the Ladd Arboretum specifically enough. • Voted brick preference for driveway • Summer camp status report • Bird Sanctuary construction complete except for dedication stone and power source for pump. Dedication set for September 3. • Reviewed environmental components of the strategic plan • Next Board meeting date Monday, July 10. Next Scheduled Meeting: swab"&& May 2006 7:00 PM Ecology Center; date to be determined Ladd Arboretum Committee Monday, July 10, 2006 7:00 PM Members Present: Jean Esch Dave Kaiser Liz O'Connor Zane Robbins Members Absent: Gordon Guth QUORUM Visitors Present Paul Friesema, Northminster Church Paul Giddings, Rotary Club of Evanston Staff Present: Linda Lutz, Ecology Center Mav 2006 minutes Mr. Robbins moved, seconded by Mr. Kaiser to approve the minutes of the May 9, 2005 meeting. The Board approved the minutes. Rotary Friendship Garden statue reauest Paul Giddings from the Rotary Club of Evanston discussed with the Board, the placement of a 3 foot stainless steel globe statue in the Rotary Friendship Garden as the culminating feature of the Rotary Club of Evanston's International Friendship Garden begun in 1960. The open globe highlights the international nature of the garden, the international aspect of the Rotary organization, as well as ties together two major elements of the garden; the stone Friendship Circle near the base of Independence Knoll, and the perennial Friendship Garden. Mr. Giddings noted that the globe would cap off the international aspect of the garden as well as encompassing the spirit of the Friendship Garden. The statue Is quite strong, will have a 10 foot concrete base, planted with low growing juniper (4 inches), and a dedication plaque. The project cost is $10,000 to $12,000. The Board stated that they are not interested in setting a precedent for approving statues in the Arboretum after their experience with Silver Wings. The Board had no objection to the statue, thought it was quite attractive, as well as being a visual representation of the spirit of the garden. The LAC understood that the statue is a completion of the Friendship Garden. The LAC clearly stated that they believed the statue was integrated in the garden, diminutive, and appropriate for the setting. The Board does not anticipate further statues in the arboretum Ms. O'Connor moved, seconded by Mr. Kaiser to accept the Rotary Club of Evanston's proposal to complete work in the Friendship Garden with a three foot in diameter stainless steel globe. The Board unanimously approved the motion. Mr. Giddings thanked the Board and said the dedication of the globe Is set for August 24'". Ladd Arboretum Master Plan Mr. Kaiser reported on the three interviews for the master plan consultant. Bauer Latosa, the unanimous choice of the committee, was the only firm to really get the mission of the Arboretum and the vision the Board has for the future. A highlight was the inclusion of Davey Tree company which would do a comprehensive tree inventory of the arboretum including tree status, identification and projection for replacement. Bauer Latosa suggested ideas to incorporate more nature, tie together existing areas with vegetation, and use Chicago Wilderness principles. The other 2 consultants did not match the professional credentials and personnel. Mr. Kaiser noted that the interview committee was pleased with what they anticipated Bauer Latoss would do. The City Council will be voting on the contract at tonight's City Council meeting. After the presumed approval the Purchasing Director will work with Stephanie Levine to develop the contract language and agreements. Ladd Arboretum Bird Sanctuary The Bird Sanctuary dedication will be held on Sunday, September 3, 2006 at 3:00 PM. The event will be open to the public and their will be family activities that focus on birds as well as a dedication speaker. The electricity needs to be connected by ComEd but everything else is In place. McCormick Boulevard oroiect The Board discussed the McCormick Boulevard construction noting that the construction piles of concrete and asphalt at Green Bay have `buried' a number of trees that were not anticipated to be affected by the construction. The Board indicated that they thought the trees should be replaced, not from a specified list, but from what is appropriate for the Arboretum and in accordance with the master plan. This may mean that the replacement would take place after the master plan determines what should be placed in the area. The Board noted this is especially important at the Green Bay end of the Arboretum as the Board looks at the area as an entrance to the Arboretum. Arboretum Prairie Mr. Freisma told the Board that the Northminster Church is interested in adopting the prairie area of the Arboretum. He said he is working with a boy scout who may be interested in pursuing the initial replanting of the area. Mr. Freesma has talked with Sat Nagar as well as the construction manager for the McCormick Boulevard project concerning the replanting of the area. Mr. Freisma will be doing some additional research. Next Meetlna The next meeting of the LAC will be on Monday, September 11 th at 7:00 PM at the Ecology Canter. Ladd Arboretum Committee NO QUORUM Monday, September 18, 2006 7:00 PM Members Present; Jean Esch, Gordon Guth, Dave Kaiser Members Absent: Liz O'Connor, Zane Robbins Visitors Present: Marti Bjornson, Al Bjomson, Tom Bobowski, Barbara Caplin, Libby Hill, Jim LaRochelle, Vicky McKinley, Charles Smith, Wayne Svoboda, Jan Weeks Consultants Present: JoAnn Bauer, Christa Lazarz, BauerLatosa Studio Ken Christiansen, Josh Behounek, Davey Resource Group Mark Wagstaff, MWH Americans, Inc. Staff Present:: Linda Lutz, Karen Taira, Ecology Center Paul D'Agostino, Parks/Forestry Superintendent Stephanie Levine, City of Evanston Landscape Architect LAC Meetina Minutes Meeting minutes were held for the November meeting. Ladd Arboretum Master Plan Christa Lazarz, project manager for the Ladd Arboretum Master Plan, introduced a basic presentation on the master plan goals, as well as the representatives from the consulting firms that will be participating in the project. The master plan process for the Arboretum will be completed by the end of April 2007. Phase 1 of the plan focuses on data collection, research, and vision shaping. 7rges Ms. Lazarz reported that a land survey was completed by Gewaldt, An Arboretum tree survey and channel vegetation evaluation will be conducted by the Davey Resource Group. Approximately 2500 trees will be inventoried using hand held devices tied into a GPS to locate and inventory each tree. Each tree will have age dating, health analysis, and evaluation, noting the tags numbers as well as the memorial trees. Davey will also complete a brief analysis of the stream way looking at the ecosystem aspect. Data will be Incorporated Into a formal management plan to be included in the management plan. The City will receive the computerized tree inventory and will be able to search by tree type, maintenance issues, age, memorial designation and other parameters. Davey will not be doing soil borings or soil testing. Davey will note some soil conditions based on tree growth and health of trees. They will look across the species board in particular areas and note a broad paint brush picture of the soil. P.�..Qllc Meetinaa, Three public meetings are being set up. The first mooting Is Sol for October 14, This meeting will be looking at visioning and education. The second will be a prnllminary prosentation of Ideas and the 3"' mooting will be a maslar plan and recommandations. HIM General Considerations Ms. Lazarz noted that the process will be geared at thinking green, using green products, and using sustainable design practices. Native plants and local materials lend themselves more towards habitat improvement as well as a way of connecting what's here with Interspersed habitats. Elements of a good plan would include: • Unify the physical elements of the Arboretum • Heighten user's experience ■ Establish maintenance.'management program ■ Increase biodiversity • Enhance habitat opportunity ■ Create a comprehensive signage plan that unifies the physical elements of the Arboretum Ideas and Comments from attendees The following are comments and Ideas generated through discussion with all attendees. Some are grouped In categories, when Ideas were on a similar topic. • Prairie section, burned 2001, established 25 + years ago through volunteer efforts ■ The water is not accessible, need a place to observe wildlife, the channel ■ Bird Sanctuary is a spiritual home for many Arboretum users; saw 2 deer; very excited to be able see them • Green emphasis is important • Lighting generated mixed feelings, ■ Historically this area was wet prairie. Now a spoil pile remaining from the digging of the canal. Look at the site as it was In the past. ■ Highlight the wildlife. ■ Unifying physical elements: as free of hard elements as it can be. As much as possible minimize hardscape; it's all around us already. • Take the area we have: an urban wilderness bound by where we are it's educational in many kinds of ways. Use the work that we're doing to teach Individual citizens, goal to get the very best from what we have. ■ Don't want it to see it dramatically changed. So much research to what an advantage it is to have a green space to walk through, whether to work or for recreation. We have a fabulous start and we should enhance. • Like to see a brochure that has a walking tour. Flora, fauna, mention some of the resources that are here. We do need a map. • We're in good shape for the shape we're in. Historical Context Need to respect what is here from the past, as it tells the story of the community over time. For example, Washington National is not here now but they made a contribution to the community over a long period of time Pathways Textured pathways --- path way at Independence Knoll is currently a problem for wheel chairs. Trails that work for wheel chairs would be great; fine limestone screenings work Small stones are a problem and so Is mud for the residents going back into Hill Arboretum Apartments, need drainage on the paths. improve the pathways. Preference Is limestone screening, needs to be walkable. 33 resident in wheel chairs across the street at Hill Arboretum Apartments. 2 Wind Generator The wind generator Is an historical demonstration project; It honors the education past, A new generator is not needed. The original wind generator worked for a few days. The original generator was made in Mexico and early volunteers tried diligently to get it to work and it never worked well. Wind is not really a steady source of reliable energy production at this location. It's sentimental. It's not a good example as it doesn't work. The wind isn't here. A bat condominium is an alternative to the wind generator. 'free selection Elm and Ash trees will be lost over time. Trees will have to be replaced. The plan should achieve diversity and habitat. Exhibit some of the examples of trees that could be selected as street trees. Not all trees are natives. Natives have a hard time coming back after foreign insects infestations. The Arboretum should be a demonstration area for the community. Specifics might be addressed like combination plantings and good plantings for under wires. Look at diversity in plantings. Suggested species will be part of the management plans. Sustainability; the soil is really bad. You might need to look at soil remediation. Arboretum is laid out really well. Full canopy Is important; arboretum is well laid out. Can do better mulching to help out trees. The arboretum is very well kept, well planned. Preservation Rate of urbanization in the north shore area is dramatic. Look at preserving an example of native diversity, as well as understanding the dynamics of ecosystems. Open areas become shaded. Look at the map of the canal. The Arboretum side Is wild and free compared to the other side of the channel which Is grass and paved paths. This area can be different. We're losing the opportunity for people to be in a wild environment. Look at creating a buffer between McCormick Boulevard. The master plan should project 20 years ahead. Do this safely and preserve diversity. Evaluate tree canopy and open areas, Bird -watching and other activities should be promoted. Look at an area where nature is happening. It's important to be cognitive of Invasive species. We don't want the Arboretum to be like every other park. Enhance the area, keep it kind of wild. Go for the idea of nature. It should be different. See lots of neat things at the canal level. Like the naturalized setting. This should not be a manicured place. Hold on to what you have/. Don't need to design specifically for wildlife. Ecoloav Center Buildinq Get naturalized plantings around this building. It's a handsome building that needs some plantings to enhance the beauty of the building. Get close to the canal. Access through decent walkways. Volunteem Need volunteers, publicly recruiting volunteers, clean of litter. Remove debris, clear Invasive plants. Pruning and damaged trees removed. Some kind of weather, vandal resistant signage. Develop an Arboretum maintenance oriented volunteer program sIgnage Looking for a map of the Arboretum. Could be a computer version. Also signs might have an Interactive mechanism. Signage for the trees is important, there is a problem with more permanent signage. Braille and large print on the signage Is a consideration. Need a replacement program for the signage Parking Parking: possible access at more than one point. Needs a bike rack. Parking Is mid way. Successful habitat is not Interrupted; habitat fragment. There are plenty of places for people In Evanston. Uninterrupted habitat Is the unifying element of pieces. That's a good thing. Canoe Launch Discussed the engineering aspect of a canoe launch. A large facility like Skokie requires more land. Set a slope back, have to give up some land too. Too much hard surface at Skokie. Ecology programs have 1000 people a year; a mini -scale dock is more the thought. Discussed the engineering aspect of a canoe launch. Try locating in the parking lot area it already has a parking lot. An accessible canoe launch. Next Meetinq The next meeting of the Ladd Arboretum Committee will be Monday, November 20 at 7:00 PM 4 Evanston Environmental Association NO QUORUM Monday, October 16, 2006 7:00 PM Members Present: Gordon Guth, Liz O'Connor, Members Absent: Jean Esch, Dave Kaiser, Zane Robbins, Marti Bjornson Visitors Present Peter Sawers Staff Present: Karen Taira, Ecology Center Potential Board members: The Board discussed the need for interested Board members and discussed several names. The Board would like a list of EEA members. In the future the results of the member survey could also be used. Mr. Sawers reminded the Board that each current Board member should have 1 — 2 potential Board members in mind. Some initial challenges have Included getting the Board to focus on committee assignments. Ecology staff could also help identify prospective Board members who have a community commitment to the Ecology Center programs and services. Ads could be placed in publications, but word of mouth can be the most effective. Mr. Sawers noted the Board must place a priority on this as well as making it a commitment to serve on committees. Mr. Guth thought the new Board members packets were good and should be given to prospective members. Ms. O'Connor noted that formal recognition of the final payment to the City of Evanston on the building addition loan should be publicized. Esc Mr. Sawers reported that the final report on the EEA Board development work was sent out. Mr. Sawers was checking to see how the Board was doing on recruitment Duck Race and Pluck Ms. Taira reported on the event. Over 200 people attended. She noted that some funds were spent on prizes (S100). This was offset some because there was no live music and the PA system was borrowed from the Levy Center Instead of renting one. The previous trumpeter and the PA system rental were over $100. The event raised $1300. Gradv Bird Sanctuary Dedication Over 70 people attended the dedication. Pat and Jerry Frank and their families were delighted with the event. The Frank's contributed $49,046 In funds to the EEA for the restoration of the Bird Sanctuary. Ms. Bjornson represented the Board at the dedication. Meetin Minutes The meeting minutes from July, June, and October will be held until the next meeting in December as there was not a quorum EEA Goats 200E-2007 No discussion Fundralsina Committee No discussion Board Affairs Committee: No discussion rve From the previous meeting these were the issues to be addressed In the survey. • What we need to know about the membership • Members tend to be program participants, is Sending the survey out in the next couple of months Annual Meeting The EEA's annual meeting is scheduled for Saturday, December 2"d al 1 PM. Richard Lanyon, General Superintendent of the MWRD will be the featured speaker. Mr. Lanyon has been in charge of Research and Development for a number of years before being appointed to the top position at MWRD earlier this year. NEXT MEETING The next meeting of the EEA will be on Saturday, December 2 at 11:30 AM at the Ecology Center. This Board meeting will precede the EEA annual meeting which starts at 1:00 PM 2 Ladd Arboretum Committee NO QUORUM Monday, November 13. 2006 7:00 PM Members Present: Jean Esch, Dave Kaiser, Zane Robbins Members Absent: Gordon Guth, Liz O'Connor Staff Present: Linda Lutz, Ecology Center JWyr 2006 minutes September 2006 The Board reviewed the minutes of the July 2006 and September 2006 minutes and approved the minutes. Ladd Arbaret rn Master Pan Ms. Lutz reported that Thursday, October 19 the first public meeting was held regarding the master plan process for the Ladd Arboretum. Over 20 people were in attendance. The session was divided into work groups with each group doing a presentation on areas, ideas, and issues that should be Incorporated into the master plan. BauerLatosa Studio was hired as the consultant for the project. They have hired sub- contractors Including Davey Resource group which has done a GPS survey of the Ladd Arboretum. Each tree has been identified, its condition noted, suggested maintenance and other features recorded. All the information is entered in a database and a copy has been given to the Paul D'Agostino for review. The database Is able to be searched by tree type, location, pruning requirements, etc. BauerLatosa developed a questionnaire that was distributed at the public meeting; additional questionnaires will be given out at the Ecology Center as well as to specific groups like the Parks/Forestry Division, garden clubs, and Ecology Center visitors. The next public meeting will be on Wednesdav, January 24 at 7:00 PM at the Ecology Center. BauerLatosa will be presenting 3 concepts to the public as well as the Board for their reactions. Ladd Arboretum Bird Sanctuarv: Prenarations for MpjnAenance Fund Ms. Lutz reported that Ms. Frank has supplied the Center with a matching funds application from the Pfizer Corporation for an endowment for the Bird Sanctuary. The grant funding level is $12,000 which, if received, will be given to the Evanston Environmental Association. The idea would be to use the interest from the restricted fund for yearly maintenance. 2007-2006 Ciby_af Evanston Budgd The Ecology Center budget was submitted. Several reductions were noted (summer camp staffing levels were reduced and transferred to other departments). No l � - NI'cCormick Boulevard Uudabe The general construction of McCormick Boulevard has been completed. Tree planting is being done; trees and placement were determined by the Parks/Forestry superintendent. IDOT supplied 600 prairie plant plugs which were planted by 2 volunteer groups. Parking place striping was completed in the Ecology Center circle area. Sculpture Dedications Silver wings were dedicated on Sunday, October 15 by the Public Arts Committee. Landscaping around the statue has not been developed. The LAC can work with the Public Arts Committee for ideas. Ideas generated through the master plan should be considered with the landscaping plan. The Rotary Club of Evanston dedicated a sculptural globe on November 2nd. The globe highlights the International aspect of Rotary. The Rotary Club of Evanston made a presentation to the Board at the July meeting. The Board discussed position vacandes and strategies for filling positions. 2007 Meetlna Schedule The Board agreed to meet on the third Thursdays of the month. LAC meetings will be: January 8 March 19 May 21 July 16 September 17 November 19 Lahefront visionina prod The lakefront visioning process will be taking place from November 2006 to February 2007. A public meeting will be held January 23, 2007. Public Input can also be done through a website that is accessible from the City of Evanston's website. Next Scheduled Meeting: The next scheduled meeting of the LAC will be January 8. at 7:00 PM at the Evanston Ecology Center 2 Ladd Arboretum Committee NO QUORUM Monday, January 8, 2007 7:00 PM Members Present: Jean Esch, Gordon Guth, Elizabeth O'Connor, Don Opltz, Zane Robbins Members Absent: David Kaiser Visitors Present Jan Weeks Staff Present: Linda Lutz, Ecology Center November 2008 Minutes The Board approved the meeting minutes from the November 2006 meeting. Ladd Aftretuin Master Plan: uudate Ms. Lutz discussed the progress of the master plan for the Ladd Arboretum. The consultants, BauerLatosa Studio, have made initial preparations for the next public meeting on January 24, 2007 at 7:00 PM at the Ecology Center. Board members should plan on attending to note public opinion as well as determining whether the plan as proposed Is consistent with the Board's goals for the Arboretum. Board positions The Board welcomed new member Don Opitz and noted that Hal Oates is being introduced for appointment to the LAC at tonight's City Council meeting. City of Evanston Ms. Lutz discussed City of Evanston budgeting, layoffs, and early retirement proposals. These three processes are part of a three year plan to reorganize City government. The City Council will begin to consider these proposal as the budgeting process develops to meet the February 28. 2007 deadline. The Ecology Center budget is essentially the same as In the previous year. Some funding was eliminated for summer camp which is a cause for concern, However these funds were placed in another budget element and should be made available to the Ecology Center so staff can provide the same level of service for summer camp. Gradv Bird Sanctuary The Grady Bird sanctuary has been completed. Some items were brought in for the winter. The pond will be evaluated in the spring to determine if the construction needs to be adapted based on winter use of the area as well as any visitor related problemsrssues. A small amount of remaining funds will be used to provide suing maintenance. EEA Final Pavment The EEA will be presenting the final payment to the City of Evanston at tonight's City Council meeting for the Ecology Center addition. The last $30,900 of the almost $800.000 will mark the end of the largest public private partnership with the City of Evanston. k acv funding EEA throuah the Archer/Patterson Family Foundation: educational opaorturildes The Ecatogy Center staff is working on a proposal for the Archer Patterson family foundation focusing on environmental education, The Archer Patterson foundation has given funds to the EEA for a number of years. In December Jim Patterson presented an opportunity for the EEA to receive a legacy gift. Ecology Center staff will be preparing 3 rive -year concept plans to the Archer Patterson Foundation for them to evaluate in March 2007. 207 Meetinq 5ghedule January 8 March 19 May 21 July 16 September 17 November 19 Next Scheduled Meeting: March 19, 2007 7:00 PM .. ! _ .. � - .. � ��'>. �ti.,.��..,�Y'.. :.j: rNF�:.�l: �_4id�s[sa:a::G �: �'•T•�`ut�;- rr Ladd Arboretum Committee QUORUM Monday, March 19, 2007 7:00 PM Members Present: Jean Esch, Gordon Guth, David Kaiser, Hal Oates, Don Opitz, Zane Robbins Members Absent: Elizabeth O'Connor Staff Present Unda Lutz, Ecology Center Paul D'Agostino, ParksfForestry Superintendent January 2007 Minutes The Board noted that a quorum existed at the January 2007 meeting, With that change the Board approved the meeting minutes from the January 2007 meeting. Ladj&borelturn Master Plan: uRdate Mr. D'Agostino reviewed the 50% master planning document provided by BauerLatosa, The 50% document highlights the information from the previous public meetings. Mr. D'Agostino said that he expects the 75% documents soon. These plans will be presented at a public meeting on Wednesday, April 25 at 7 PM at the Ecology Center. This Is the final public meeting of the project. The Board reinforced that they supported a pathway that blended with the natural setting of the Arboretum, No one was in favor of asphalt or concrete. The smallest acceptable width of the pathway is considered to be optimal by the Board. Everyone agreed that a durable, flat surface would be great for accessibility, wheelchairs, bikes, and walkers. The Board discussed the boat launch area. A possibility of being able to fish, do water sampling, or observe the canal the Board would consider a benefit. The Board cautioned that a platform in the water In the past has been vandalized, so the platform would need to be well thought out. Other considerations Included: ■ A walking trail near the embankment ■ Parking lot (other accessibility other than at the Ecology Center) • Labels on trees ■ PV panels on the roof that would incorporate solar energy Into the energy grid of the Ecology Center ■ Retire the wind generator as an exhibit as its non-functioning • Good signage at the entrance • Gazebo options should be re -thought • Memorial Tree programs should be Integrated for easy of keeping track of trees and donors, as well as best practices for upkeep of records, maintenance. der Name Chang Mr. Robbins discussed a name change for the Ecology Center building noting that the Board had discussed and voted on the Issue previously. Mr. Robbins is concerned as no action has been taken by the Board or the City. The Board agreed that the following information would be provided for the May 21 meeting: ■ Information on the name change procedure would be presented ■ history of Ecology Center name to be presented ■ Compilation of proposed names • Name change to be item on May LAC agenda Ms. Lutz will compile the information and have for the LAC in April so there is plenty of time to review before the May 21s' meeting. As part of the process, the Board would develop rationale regarding the Ecology Center building name. C tv of Evanston Budggt Ms. Lutz discussed the City of Evanston budget. As part of a three year reorganization plan the City instituted layoffs in December (37 positions), passed an early retirement proposal and has Instituted a budget management system. The Ecology Center budget is essentially the same with some funds reduced for summer camp counselor positions (However these funds were placed in another budget element and should be made available to the Ecology Center so staff can provide the same level of service for summer camp). Additions to the individual budget include a series of costs (pension, Medicare, IMRF) that were previously in another department's budget. The funds have now been outsourced to the individual division budget, so the Ecology Center budget has about S40,000 more than ever before Gradv Bird Sanctuary The Grady Bird sanctuary suffered some winter damage with the stonework. Some stones were thrown into the pond. Spring maintenance will focus on solidifying the stones, reviewing plant material, and restarting the water system. Arboretum Tree Trimming Mr. Guth noticed the tree trimming that occurred and asked if the current trimming was a result of the recommendations proposed in the Davey tree survey. Mr. D'Agostino said that Parks crews did safety pruning and may have removed dead trees. When the final Davey report Is completed, data on the trees and tree practices of the ParkslForestry Division will be logged into the data base so the data base reflects the current status of the Arboretum trees. Mr. D'Agoslino thought the final Davey report would be coming with the 75% plans. The Board discussed generated a piece of literature on the Arboretum, especially when the master plan is completed and some strategies for the future are presented. Summer Camo Undate Most summer camps are either full or close to being filled. It is uncertain where the EcoQuest camp will be located. A move to south Evanston several years ago, virtually eliminated the half day EcoQuest program. Full day is doing fine. Staff would like to move the camp around to make good use of the Forest Preserve at Perkins Woods. However, the School District #65 determines school sites that can be used. We anticipate a great camp season. Atomic Clock The EEA has purchased an atomic clock for the center which is powered by photovoltaic cells. 2 :�U, � ., .. .. .. --r• �.y,u.5-'a.lati,•, <x•,p,,�+.: {�i ••..��..: ��. ,._�r.a- "'c'ii?�.i••. �t6�1.,;.i�1"?g'. !"� 3r 7t �: 1, CIP funding Mr. D'Agostino reported that $50,000 is available in CIP funds that may be able to be used as a match of an Arboretum project. Mr. D'Agosbno will keep the Hoard apprised of funding available as well as opportunities to use the funding for a matching grant program. Milwaukee's Urban Ecoloav Center Ms. Lutz distributed photos and Information from the Urban Ecology Center in Milwaukee. This non-profit has built a green building, has sustainable programs, and works closely with municipal and county government. The Board was interested in taking a field trip to see the Center. On Wednesday mornings, free tours are given. Ms. Lutz will arrange a May date before the next meeting of the LAC for the LAC to tour the Urban Ecology Center. Archer Patterson Leaacv Gift Ms. Lutz reported that the Archer Patterson family foundation has given the Evanston Environmental Association a legacy gift. The gift, which will extend over 5 — B years, will provide for environmental education outreach efforts. Ecology Center staff as well as community members interested in environmental educalion initiatives will be involved In developing the final action plan that will be reviewed by the Archer Patterson Foundation. Next Scheduled Meeting: May 21, 2007 7:00 PM nQ7 Meetina Schedule January 8 March 19 May 21 July 16 September 17 November 19 Ladd Arboretum Committee QUORUM Monday, May 21, 2007 7:00 PM Members Present: Jean Esch. Gordon Guth, Hal Oates, Elizabeth O'Connor, Don Opitz, Zone Robbins Members Absent: David Kaiser Others present: Fred Schneider. EEA Staff Present: Linda Lutz. Ecology Center March 2007 Minutes Ms. O'Connor moved, seconded by Ms. Esch to approve the minutes of the March 19, 2007 Board meeting. The Board approved the meeting minutes from the January 2007 meeting. Ladd Arboretum Master Plan The draft final copy of the Ladd Arboretum Master Plan is due this week. This Is a 100% draft copy of the master plan. Ms. Lutz will notify the Board when the copies come In members can review. Comments have to be received by June 1, 2007. Mr. Guth noted the ideas from the March meeting should be incorporated. Bird Sanctuary There is a break in the water main at the east end of the Arboretum. This should be fixed as of today. The break affects the water to the Bird Sanctuary. The pool in the Bird Sanctuary was filled and should be set for the season. Maintenance work has been done by Habitat Landscaping. Positive comments continue to come in regarding the Bird Sanctuary; citizens enjoy the quiet serenity and especially the pond. Matching Pfizer Foundation funds were received based on Pat Frank's contribution of $50,000 for the Grady Bird Sanctuary. The $12,000 gift will be used for maintenance at the Bird Sanctuary. Pat Frank will help establish guidelines for the fund with the EEA's help as the funds were received by the EEA. Ecolopv Center Summer Camn The Ecology Center summer camp program is ready for the summer season. Most camps are full and staff is hired. The following camps reflect the location, director (and length of employment) as well as camper status. Revenues for this season are projected at $180,000. The increase in the minimum wage was not budgeted for last year and staff will be curtailing expenses to pay personnel costs. Additionally bus costs last year were far higher than anticipated. The City has initiated a cost control system. Wildflower: Ecology Center, Sherry Iverson, 2 years i 1 Kinglet: Lovelace Park, Vince McCollum, 5 years Limited availabiltly EcoQuest: Jellca Badaktarevic, 4 years, Lincolnwood 1 sessions very limited .s } _ .... � � .. � _ _ .. .. < � - . � 'ice. ++T F 7���i1%r'n,'�k ;•' ,�' EcoExplorer: Claire Alden, 5 years Lighthouse Ed Summer Summit: Ecology Center, Lighthouse EA CIT program: Ecology Center 1 In ace £cotoav Center Name chance History Ms. Lutz prepared a draft history of the LAC, EEA , Lighthouse Nature Center and Ecology Center programming to highlight the purposes and programming since the original Ecology Center was built.(follows the minutes). The Board discussion covered many issues including: • EEA should redefine it's purpose (based on Articles of Incorporation) ■ Nature Center may be restrictive and narrow at this point in time • EEA mission has been expanding, maybe environmental in name is better ■ On a more global scale, the Center name has to relate to audiences. • If the facility serves more than Evanston, Evanston in the title maybe restrictive • Fundraising as well as EEA directors from the outside. ■ Perhaps do a survey of other local nature centers for names, purposes, programming-- Understand the differences of a nature center versus an environmental center ■ Ecology Center is a City of Evanston building • EEA survey reflected membership like the Evanston Environmental Association name ■ EEA is a 501 c3 and needs to raise money. ■ Ecology does not seem like summer camps, etc. • Current camp names seem beyond nature, • Expand programs to adults, environmentaUecology Is broader than nature center includes the built environment and how we interact with It. The Board agreed that it Is a rapidly changing environment out there and it is important to use language that will resonate with the public. Language connects with people and It's important to choose the right words to create the connection. The mission and objectives and the EEA and the LAC should speak in language that makes connections. The mission statement has to define the scope of the organization. The Board thought that by examining the purpose of LAC and purpose of EEA Information could be determined that should help direct the organizations and the Center as well as influence and direct the programs. The Board discussed the current transition to sustainability. Now global warming has become a threat and there is a now a larger global conversation about the environment that is being discussed at many levels. This is a crossroads time; the energy is there (regarding the environment) and the Board needs to determine how we can tap into that energy. The Board would like to invite the City's new Sustainability Coordinator to the next meeting of either the EEA or the LAC. 2 Archer Patterson arant Ecology Center staff is working to elaborate on the Archer Patterson opportunity. In June Ecology center staff will be talking about partnerships with the Evanston Community Foundation. The first step is to define the outreach possibilities Now is a totally different world around us. Trio to the Urban Ecoloov Center The board checked dates for a trip to the Urban Ecology Center in Milwaukee. Plans are tentatively set for either May 30 or June 6. Mission statement for the LAC and the EEA The Board will take up the examination of the mission statements and purposes at the next meeting. Next Meetinq The next meeting of the LAC will the Ecology Center. be Monday, July 9, at 7:00 PM at 3 , ,- _ .. � ,. - :i � - .� �� ,. ., :'fs• �,;i_ ., i'i•.=�s:�,'� L•aad+��si_.f,!..'}m,�;a��;y _• .'f'�:��'It�P•�s� Ecology Center May 21, 2007 Building Name History 1957 Establishment of Committee to develop the Ladd Arboretum and raise funds for the Ladd Arboretum 1967 Ladd Arboretum Committee created, appointed by City Council; raise funds for the remaining sections of the Ladd Arboretum 1973 LAC developed to include, 15 members, including City, school districts, Garden Council, Alderman, City Manager representative, Junior League representative, Lighthouse Nature Center representative, 7 at large members. Oversight for the Ecology Center Is listed 1974 The Ecology Center was built In 1974 with private funding Name based on Ecology from the Greek oikos = household, logos = knowledge, the scientific study of the distribution and abundance of living organisms and how the distribution and abundance area affected by interactions between the organisms and their environment Programs were designed to be all things ecological, covering broad relationships In the natural world as well as how human beings relate to the natural world Oversight by the Ladd Arboretum Committee, working with Director of Parks and Recreation 1976 EEA Is formed: EEA Purpose as listed in the Articles of Incorporation: generally to foster appreciation of our natural resources and to promote conservation of these resources through environmental education, more specifically, to make the parks and forest preserves in the area of the City of Evanston more meaningful as natural resources; to provide laboratory and field experience for the enrichment of the science and social studies curricula and the stimulation of scientific curiosity by first hand study experience in the outdoors; to provide services and facilities for the training of teachers and volunteer leaders in natural history, conservation and environmental education; to advise and consult with officials of the City of Evanston with respect to the development, maintenance promotion, and use of the Ladd Arboretum, the Ecology Center, and the Lighthouse Nature Center; to raise and seek gifts for the development and maintenance of the Ladd Arboretum, the Ecology Center, and the Lighthouse Nature Center and to promote their use by adults, school children, and community groups; to take other 4 appropriate actions relating to the development maintenance, promotion and use of the Ladd Arboretum, the Ecology Center, Lighthouse Nature Center, and such other physical resources as the organization may use to cant' out its program. Early program included ■ Retrofit of the Ecology Center, to demonstrate and promote the use of alternative energy • Formation of Epoch B, a citizen's committee, to become a working demonstration of efficient and alternate energy usage ■ Built solar collectors, passive solar greenhouse, solar water heater, 2 wind generators Issues addressed: energy, water quality, stewardship of the earth and food production. Classes in diverse topics for diverse ages (natural history, energy, retro fitting, gardening, natural crafts 1980 --1990 programs Lighthouse Nature Center Saturday and camp programs Restoration efforts for the Lighthouse site including the tower and 2 foghouses Voyageur canoeing programs; including historical, cultural, and environmental aspects of regional natural resources and human interaction with the environment Dried Flower Sale Summer Solstice Celebration; voyageur history at Haven Energy Coordinator, energy efficiency programs/sales Wildflower summer camp begins Dune restoration Prairie demonstration area develops Tours of Lighthouse weekends, school programs Restoration of the Lighthouse Greenhouse Environmental summer programs for young people including Art in Nature, middle school environmental camp (includes water, plant, air, flight) 1990 — 2000 Development of Summer Camp programs Development of extensive school programs Loss of site use at the Lighthouse Keeper's Ouarters Development of canoe, canal program Greenhouse use as plant production Foghouses, deteriorate Solar greenhouse deteriorating Loan Box program developed Halloween program begins 1998 Beginning of the Ecology Center building addition 5 2000 - 2007 Cooperative programs with District #65, KEB (includes Science Power, Urban Forestry, Millennium program), home school program begin Extensive programs with City of Evanston, Fleetwood-Jourdain, Robert Crown, and Special Recreation Camp programs grow to 11 weeks, 800 children, income $180,000 Revenue based programs promoted Public use of the addition increases to include university, private, non-profit, municipal, and public uses Use Attainability Analysis of the North Shore channel Completion of funding of the Ecology Center addition ($800,000) Ladd Arboretum Master planning process, completed .tune 2007 Rotary Garden adds Friendship Circle, watering system, flower bed renovation Bird Sanctuary renovated 2006, $50,000 grant 6 • .. -. � � ..-. .. _ - .. - .. .-. �.!•,"-r; •: r,.- •sJS :t.it„ rsv:.<:`�`�k•'�.r-::�-!7�cw�iy'-'",%�'i'S.Y�I,. �::,�Fs �rrt,,-aw .�„rL`,,1" ! r June 5, 2003 TO: Douglas Gaynor, Director Parks/Forestry and Recreation FROM: The Ladd Arboretum Committee RE: Name Change for the Ecology Center After much thought and deliberation, the Ladd Arboretum Committee is recommending a name change for the Ecology Center. The Committee has agreed that the name should be changed from the Ecology Center to the Northshore Nature Center. The word "ecology" does not bring to mind the mission or reality of the Center. In the programs, classes, and facilities nature center is more appropriate to the mission as well as the day to day operations of the facility. The Committee additionally believes that the service area needs to be extended beyond Evanston. Northshore indicates that the service area is broader than the Evanston Community. The Ladd Arboretum Committee voted on the name change to Northshore Nature Center at the Beard meeting on May 6, 2003. Attached are the minutes of the meeting, which attests to the vote. It is our understanding that by making a formal request to you as the Director of Parks/Forestry and Recreation you will proceed with the formalized City of Evanston policy and initiate the proper paperwork. Should you have questions or require further clarification the spokesperson for the Ladd Arboretum Committee on this matter is Virginia Esch. Thank you for your prompt attention to our request. In an urban environment we needed to look at all components, June 1, meeting attendees: Charles Smith, Jean Esch, Zane Robbins (Alderman Tisdahl) Seotember 2. 2003 Doug Gaynor outlined the name change process January sr 2004 Board discusses Melin Nature Center as possible name for the building. Or North Shore nature Center with Melin as attachment. August 3, 2004 Discussed forwarding letter of 2003 to Doug Gaynor Members attending: Jean Esch, Zane Robbins 7 Ladd Arboretum Committee QUORUM Monday, November 19, 2007 7:00 PM Members Present_ Jean Esch, Hal Oates, Dan Pyne, Zane Robbins Members Absent: Elizabeth O'Connor, Don Opitz, Staff Present: Linda Lutz, Ecology Center September 2007 Minutes The minutes of the September 2007 Board meeting were discussed and approved by the Board. Ladd Arboretum Master Plan The Board discussed the interviews for the consultant for the Ladd Arboretum Master Plan. Interviews were held on November 110 and 1e. Both Ecology Center staff and the Board participated. Initially the result of the process was to recommend the hiring of Land Design Collaborative to provide services. Stefanie Levine of the Parks Division is the project manager and will work on the details. Initial meetings will be held after the Council approves the consultant's contract. Ladd Arboretum Bird Sanctuary. Vandalism continues with the waterfall stonework. Repairs have been made and the system shut down for the winter. Some loose rocks were concreted in. A bulletin board needs to be placed in the area, most likely in the spring. 2008 Meeting Schedule The Board determined the following meeting schedule for the Ladd Arboretum Committee in 2008: January 14 March 17 May 19 July 21 September 15 November 17 Meetings will continue to be held at 7:00 PM at the Ecology Center. Green Living Festival Date for 2008 A proposed date of Saturday October 49' is the date staff suggest for the Green Living Festival, The date does not conflict with NU homecoming. Work on the Festival will begin after the first of the year. Archer Patterson Grant Ecology Center staff as well as EEA Board member Erred Schneider met with Jim Patterson and Pru Lake. Sara Shastock from the Evanston Community Foundation joined the discussion and was able to answer all the questions related to the financial responsibility of the Foundation for setting up the Elizabeth Archer Patterson Environmental Education project. The project will be housed under the Evanston Environmental Association fund within the Evanston Community Foundation. One of the first projects the Ecology Center staff would like to undertake is doing a community wide bio-blitz of the parks and natural areas of Evanston. The first deposit to the account should take place In December. Project plans will be completed by February 2008, Ecolo v Center budget 2008 - 2009 The Ecology Center submitted a budget for 2008 -- 2009 In September. Budget deliberations will take place through November and the City Council will receive a proposed budget in December. Website updates Emerson Nagel has updated the website. The leaves are now interactive and If you click on the leaves you'll learn the type of tree as well as other information. The EEA has paid for the website through the 3rd quarter of 2007. EEA annual appeal Mr. Robbins volunteered to write the EEA annual appeal which will be sent out In November. The appeal will focus on the success of the Green Living festival and future programs for the EEA and Ecology Center. Board terms The Board discussed membership. Mr. Guth's term on the Board is complete. Ms. Lutz will check on Board member's terms to verify the dates. Next Scheduled Meeting: January 14, 7:00 PM, Ecology Center. Ladd Arboretum Committee NO QUORUM Monday, January 14, 2008 7:00 PM Members Present: Jean Esch, Elizabeth O'Connor, Dan Pyne, Members Absent: Hal Oates, Don Opitz, EEA members present: Gordon Guth, Zane Robbins Staff Present: Linda Lutz, Ecology Center November 2007 Minutes The minutes of the November 2008 Board meeting were discussed and reviewed by the Board. Ladd Arboretum Master Plan The first meeting with the consultants for phase one of the master plan, Land Design Collaborative, was held on Friday, January 18, at 1:30 PM at the Ecology Center. City staff and members of the Board discussed priorities of the work. Emphasis will be on landscaping the 4 corner area of McCormick Boulevard, a concept for the visitor parking lot, perhaps some signage, as well as initial landscaping for the Ecology Center. Work will continue over the next few months. Ladd Arboretum Bird Sanctuary The Bird Sanctuary has been the highlight of many visitors to the Arboretum. Vandalism to the site is predominantly displacing rocks. Smaller rocks are used to break larger ones. Some have been concreted and plans are to work with Charles Smith on a plan to deter this type of action. Pat Frank provided an additional $5,000 donation for the Bird Sanctuary, which was matched by the Pfizer Foundation. Funds will be used to endow maintenance. Board Vacancies The Board reviewed current LAC membership noting that the terms of several Board members expire in the spring leaving the LAC with 4 members; a Board development committee will review the situation. Ecoloav Center Vision for 2008: Archer Patterson tyrant Ecology Center staff would like to work on a summer camp carbon footprint program as well as a bio-blitz pilot program; both are initiatives that would be done through the Archer Patterson grant. The initial payment on the grant was done in December 2007. Ecology Center staff will report back with other initiatives. A major focus is to encourage programming where people can become citizen scientists such as participation in bird counts, natural history inventories, and participation in national initiatives. Spring classes will focus on sustainability. Green Living Festival The Green Living Festival is set for October 4, 2008. Over the next several months planning will begin. Fred Schneider will be the EEA chair of the Festival. 2008 — 2009 Ecoloav Center Budget There continues to be a budget deficient in the City of Evanston 2008 — 2009 budget. Parks and Forestry suggested some cuts like the elm tree injection program as well as - '. ,- •,1 ",,r- -. •,<•-^.t„.,y, .:., cXi_...^:;:� .'-*;.SQL the tree replacement program. The budget hearings have begun; the City Council must adopt a budget prior to March 1, 2008. M The EEA's annual appeal raised $5,270. The EEA paid several purchases for the Ecology Center and will be reimbursed prior to the end of the budget year. The Northwest Passage summer trips and an earth day program were paid by the EEA. Ms. O'Connor talked about the EEA organization. EEA and LAC need separate boards that work on the major issues relevant to both boards. The LAC needs to build the membership on the Board. A maximum of 4 members overlap: that is the EEA will have a maximum of 4 members that are LAC members. The Ecology Center, City of Evanston, and EEA will be best served by 2 dynamic boards that overlap on projects and initiatives but remain separate. Work in this area will aim at making the relationship between the LAC and EEA clear and understandable. New Business The Board reviewed several planting plans for Silver Wings as presented by the Public Art Committee. Ann Ziegelmeier of Northwest developed 2 concepts. The Board liked Plan A especially because it provides some parking for people to have easy access to the sculpture. Next Meeting: The next meeting of the Ladd Arboretum Committee will be March 17, 2008 at 7:00 PM at the Evanston Ecology Center. 2 QUORUM May 19. 2008 Ladd Arboretum Committee Monday, May 19, 2008 Members Present: Jean Esch, Don Opitz, Dan Pyne, Fred Schneider Members Absent: Elizabeth O'Connor Staff Present: Linda Lutz, Ecology Center Paul D`Agostino, Parks/Forestry January 2008 Board minutes Mr. Schneider moved, seconded by Mr. Opitz to approve the minutes of the January 2008 meeting. The Board approved the minutes. Ladd Arboretum Master Plan Mr. D'Agostino discussed the master plan for the Arboretum, noting that this phase of the master plan is working with the landscaping directly around the Ecology Center. The consultant on the project is Land Design Collaborative. Currently plans are at about 80%. A stretch of the pathway by the Ecology Center and along McCormick Boulevard will be reconstructed to form an 8 foot path that is consistent with standard bike paths. The new path will be more direct and have increased space from the building as well as from the road. The path will be crushed stone (decomposed granite which is finely compacted, accessible and good for water removal). Water should not accumulate on the path. Phase one entails $150,000 The Board discussed the Green Living Festival slated for Saturday October 4, 2008. The Festival is the largest event the Ecology Center does. It is important for the Ecology Center to look and be at its best for the festival. As a result it may be necessary for the actual construction to start in 2009. Mr. D'Agostino will evaluate after meeting with the consultants on May 21. The Parks crews will put up tree protection prior to the contractor beginning work. It is hard to say what stage the contractor would be in the development process at the time of the Green Living Festival. All work will be contracted to a general contractor. There will be a fair amount of maintenance during the first couple of years after which the areas should be relatively self- sufficient. Upcoming phases of the Ladd Arboretum master plan will include a variety of trees as well as tree identification system that visitors can learn the names of the trees. Planting beds will be amended with soil to encourage better plant growth. The Arboretum soil has a high clay component. Evanston Green Livinia Festival Mr. Schneider talked about the Green Living Festival in Chicago over the weekend. Mr. Schneider, Ms. Lutz and Karen Taira attended. Mr. Schneider reported on a number of the speakers and topics. A number of the people would be good presenters for the Evanston Green Living Festival. Mr. Schneider reviewed the progress of the Green Living Festival planning. Partners will be EEA, City of Evanston and Keep Evanston Beautiful. The goal is to have 50 vendors. Suggestions include extending the festival to Bridge Street. Mr. Schneider has secured a key note speaker and has good leads on the 5 other speakers. The keynote speaker may give a presentation to the Chamber of Commerce on how small businesses can reduce their footprint. This would be sponsored by the EEA and Rubloff, Inc. This year we will be trying to expand beyond Evanston, looking to make that a little broader to Chicago and beyond. This should help to provide other points of view. Marketing efforts could consider having a booth at the Farmer's Market at some points in the summer, perhaps look at the month before or a couple of weeks before. Another addition could be a book seller get who will sell green oriented books. The Board discussed hosting a website on the Festival. For comparison check out Go Green Wilmette. Mr. Pyne will check out a blog site as well as possible website options. Mr. Schneider suggested a possible website developer. Gradv Bird Sanctuarir The Bird sanctuary has received a spring cleaning. The water feature was cleaned and the water is Flowing. Approximately 10 new shrubs were added to create more coverage surrounding the bird sanctuary with shrubs that provide cover and food for birds. A bulletin board will Installed this spring. The bulletin board will highlight birds sighted in the area. LAC Board Ceveloement Terms for current Board members Jean Esch (6 years of service) and Elizabeth O'Connor (3 years) concluded this month. Two potential board members have submitted applications to the Mayor for appointment to the LAC. The Board designated Dan Dyne to be the acting chairperson. New committee members should be in place by the July Board meeting and the Board can elect a chair. Archer Patterson Grant The Elizabeth Archer Patterson environmental education project will initiate their first project this summer. A summer camp curriculum that focuses on understanding what is a carbon footprint and how campers can affect their personal environmental choices. Campers will take a pre and post test to see how effective the activities were in helping the campers understand the concept of carbon footprints. This project coincides well with the City's Climate Action Plan initiative. Mr. Opitz can help write a good survey tool that can be compiled easily. Citv budget and reorganization The Ecology Center's budget was reduced by $10,000 in programming costs while a number of overhead costs were transferred to the Ecology Center budget. Generally the effect should be a continuation of the current level of the programming. Rolanda Russell was promoted to Interim City Manager, effective May 12, at the resignation of former City Manager Julia Carroll. The expected search for a new City Manager Is expected to take 4 — 6 months. 2 The Talking Farm A non-profit organization, The Talking Farm, will be participating in the Community Garden program at the Twiggs community garden site. Talking Farm volunteers have brought in truck loads of soil and have spent a great deal of time and effort creating a usable garden space out of some non -rentable sections of the garden area. Ecologv Center Summer camas Summer camps going well. Great directors and all are anticipated to have a great summer. Community Gardens The community gardening program has the largest waiting list that can be remembered. Generally between 30 and 40 spots are available each year. This year people on the waiting list will be considered for 2009 vacancies Issues to consider at the June EEA meeting • How to get on the EEA Board? • Who's on the EEA Board • Differences in the EEA and LAC • Are there term limits to the EEA Board? • Maximum number of current LAC members on the EEA Board NEXT MEETING The next meeting of the LAC Is July 21, 2008 at 7 PM at the Evanston Ecology Center. 3 NO QUORUM November 17, 2008 Ladd Arboretum Committee Monday, November 17, 2008 Members Present: Jim LaRochelle Members Absent: Tracy Hubbard, Donald Optiz, Dan Pyne, Fred Schneider Staff Present: Paul D'Agostino, Parks/Forestry Stefanie Levine, Parks/Forestry, Recreation Cathryn Steinbuck, Parks/Forestry Guests: Virginia Beatty, Evanston Resident Mav 2008 Board minutes No quorum was available; therefore there was no motion made to approve the minutes. Ladd Arboretum Master Plan Ms. Levine discussed the master plan for the Arboretum, noting that the consultant for the project had collapsed and has been removed from the project. The plans have been repackaged to be bid out by the end of the year. Currently plans are about 95% complete. The demolition plan has the path behind the Ecology Center to be realigned, allowing this area to not be disturbed during a future larger long term plan to reconstruct the entire length of the facility. The limestone will be removed from the path, replacing it with a crushed stone that will not hinder the growth of plant material and create a solid surface for pathway users. Funding from the State requires that certain aspects and improved grading be attained. Other areas of the demolition project concern stone removal, the brick paving at the rear and side entrances, removal of some trees and shrubs, and the relocation of some site amenities (bike rack and bench). The proposed layout for the hardscape of the project is smoother. A pedestrian pathway off the south-east comer of the parking area will connect to the path behind the building and will be A.D.A accessible. A maintenancelstorage yard will be located behind the building to house compost and recycling containers. it will be enclosed by a fence made from a recycled product that has never been used by the City of Evanston. It is made specifically for fencing from a high density plastic and wheat straw with a simulated wood appearance, but with a longer life. The fence will be a visible element in the style of opposing wood slats that would allow privacy from direct viewing, but partial visibility from off -set viewing. Alternate items are on the plan bids can be accepted depending on bid pricing. Such items on the altemate plan list are site furnishings, bike racks, benches, decorative boulders, container stock, and plantings in the alternate planting plan. if funding is not sufficient now, these items can go to the next phase and then the plans will already accommodate these items, so there will be no need to tear areas up again to implement. Areas can be enhanced as funding permits. Grading plans were shown to have proper drainage and be A.D.A. accessible. There will be two (2) planting plans submitted for bidding. A base bid plan and also an alternate plan. Plans include grasses, flowering plants, shrubs, ferns & ground covers. Costs for container stock versus seed stock were discussed, along with the viability of the plantings available in smaller or larger containers. Container sizes and prices were reviewed, weighing the cost of NEW maintenance and mortality rate versus cost. It was felt that container stock would not be affordable. There is more control but less variety available with container stock, whereas the seed mix has about 20 varieties, but less control. Variety of seed mixes of prairie grasses grown in varying heights would create a view of interest. Though it would have Initial definition, the grasses would grow and evolve similar to the ones in the park across the street. This has shown to be successful, well established, and requires very low maintenance. A suggestion was raised by a resident that grasses tend to overwhelm other plantings, so Ms. Levine will investigate some wildflower mixes that don't include grasses, Many species have been selected by Linda Lutz and Ecology Center staff with the consultation by the maintenance staff. Grape hyacinths were removed from the plan. Suggestions for plantings that may not work well along with varieties that should be included will need to be stipulated within the next few weeks to be included in the bidding process. Ms. Levine also pointed out that the species can be changed even after the bid is accepted. They can work with the contractor and some selections can be made later. However, if nothing is chosen and the bid process is delayed, then funding could potentially be lost. Contractors are not required to buy locally in Illinois, but the prices to purchase out of state may increase the bid price due to shipping costs. A request was made by a resident to have more non-native plantings near the entrance to the Ecology Center for educational purposes. The committee will take it under advisement. Mr. LaRochelle requested information on what percentage of the plantings are currently on site, and how many will be introduced to the Arboretum. Most of the plantings are not currently on site and will be newly introduced, with the exception of a few varieties along the embankment, Mr. D'Agostino stated that the current Ecology Center sign at the comer of the property wilt remain for the foreseeable future. He also commented that bidding needs to go out before the end of the year to give contractors enough time to secure plantings while they are available and plentiful. Work is to commence as soon as possible in early spring after the snow melts. Evanston Green Living Festival Mr. LaRochelle attended the festival and thought that it went very well. The speakers and presentations were very relevant. There were picnic tables, vendors, tents, and food prepared by Boo Coo. Attendance was almost double that of last year. Concern over available parking was raised by the resident present at the meeting. Next years festival Is scheduled for October 3, 2009, Citv budoet chances The Director's position (formerly held by Linda Lutz) will not be replaced. The Educator's position that has recently been vacated will be replaced so that there will be two (2) educators back on staff. The job posting is to be listed as soon as possible so that the position can hopefully be in place before the summer camp sign up begins. NEXT MEETING The next meeting of the LAC is January 19, 2009 at 7 PM at the Evanston Ecology Center. tj