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HomeMy WebLinkAboutMinutes 2006-2008The Parking Committee .4 Sub-Conunittee of the Cin• Council of Evanston, Illinois Minutes from the Meeting On Sentember 27.2006 DRAFT Members Present: Aid. Melissa Wynne, Aid. Eb Moran, Mary Lou Smith, Vera Chatz, and Jonathan Perman (6:30 p.m.) Members Absent: Aid. Steve Bernstein Associate Members Present: Paul Giddings and David Reynolds Staff Present: Da%id Jennings, John Burke, and Jean Baucom Visitors: Dan Rachi (CPS Parking), Lazar Milanov (CPS Parking), Tyler Sapien, Travis Marlatte, Bill Smith (Roundtable), and Bob Seidenberg (Evanston Review) Alderman Wynne opened the meeting at 6:10 P.M. without a quorum. David Jennings began updating the Committee on items which do not require actions. 1) Sherman Plaza Self Park — Centralized Valet Onerations Mr. Jennings advised that the Committee had asked staff to investigate the use of the 25 parking spaces outside of the exit sate in the Sherman Plaza for valet parking and possibly establishing a centralized valet program. John Burke advised that current valet operations in Evanston have sufficient off-street parking closer to their venues than the garage; therefore, none expressed an interest in having a central valet program or using the spaces in the Sherman Plaza for their parking needs. Nir. Burke advised he had researched centralized valet stations and found these tend to exist in cities where there is an extreme parking shortage on -street and off-street. Further, these operations are self-supporting because of the market's demand for parking. He noted that Evanston has a supply of parking on -street and off-street and that there does not appear to be a market for centralized valet stations. The general consensus was that there is no need at this time to pursue centralized valet stations nor dedicate the 25 spaces in the garage for valet use. Vera Chatz asked who.,bow valet permits are issued and how many spaces can they have, especially in one block. She noted she had observed 4 consecutive valet spaces on Church Street near Carmen's, which has off-street parking. David Jennings explained there is a program established wherein a business riles an application and can obtain 2 parking spaces for its operations. Jean Baucom advised in the past there had been 2 restaurants in this block with permits. Staff will investigate the matter to see if both permits are still valid and take appropriate steps. Tyler Sapien commented from the audience that it appears the City is missing coordinated efforts in valet parking and meter hooding. He expressed frustration with the number of metered spaces on the 600 block of Davis, which have been covered recently for dumpsters and workmen and why. Aid. Wynne responded that the City covers meters to provide parking to deliver materials for reconstruction and for dumpsters for safety when there is no other location for these vehicles. Mr. Sapien noted there had been passenger vehicles parking in some of the spaces. Jean Baucom advised she is familiar with the problems on this block, that there have been several buildings under rehab and reconstruction and that spaces had been reserved for dumpsters, delivery of materials and for some tradesmen's vehicles, which had more than 1 ladder rack as these vehicles are too tall to use any of the City garages. She said the Parking Enforcement Officers had spoken to several of the tradesmen who were parking smaller vehicles and cars in these reserved space and had advised them the spaces must be kept open for the delivery vehicles. Ms. Baucom added that the various contractors have been told that they will be denied further use of the spaces if they are not properly used. Tradesmen who are parking in the meters are being ticketed for overtime parking; however, if they move to a different space, tickets cannot be issued. Jonathan Perman arrived at 6:30 p.m., which made a quorum. Minutes from Previous Meeting The minutes from the previous meeting were approved «rithout any changes. RFP for undeveloped retail space in Maple Self Park David Jennings advised the City Manager's Office has asked if the Committee has any preferences as to the specific types of businesses which should be solicited for developing and leasing the remaining vacant retail space in the Maple Self Park. Aid. Moran asked if the City has the right to approve the use via the lease; and Mr. Jennings said that the lease will be between the City and the lessee, so the use would be approved or denied by the Council. The consensus of the Committee was to leave the type of use open and see what responses are received. Chicago Avenue -South Boulevard -Custer Area Mr. Jennings and Mr. Burke updated the Committee that requests have been received by Aid. Wynne and Aid. Hansen about changing unregulated onstrect parking to some kind of residential district or time -limited parking because of use of on -street spaces by commuters taking the CTA from its South Boulevard and Chicago Ave. station. They advised an additional parking study is planned to cover these 2 adjacent areas and results will be forthcoming at a future meeting. Brief discussion followed that some residents in the Dubin condos don't want commuters parking; in front of their townhomes even though they have 2 off-street parking spaces per unit. Reauest to remove a street from Residential District 4 Jean Baucom advised that a petition had been received from some residents on the 1400 block of Darrow (south of Lake Street) asking to have the residential parking restrictions removed from this block. She said a survey has just been sent to the residences on this block to determine the interest and a report will be brought back to the next meeting. Ald. Moran asked why the residents wanted the district removed, and Ms. Baucom said the petition did not provide any reason. No Parking before 10AM in Sherman Plaza on Lower Level David Jennings reported that the area selected to be designated for no parking prior to 10 a.m. will be the 43 spaces between the entrance gates up to the garage office. Signs will be made and affixed as soon as they are available. Jonathan Perman said he believes additional signage is needed to let pedestrians know the Sherman Avenue entrance is available. He has observed some people using the pay stations, but feels most do not know the entrance is now open. Mr. Jennings stated that signage is planned and being fabricated, including a large kiosk. Jean Baucom advised that technically the Sherman entrance is not open; however, the doors have been unlocked for the construction people doing the build -outs and the public had just started using them. She said the pay -stations had been activated, because the garage manager had been receiving so many complaints. Mr. Perman said he felt the Sherman Plaza retail tenants should be informed on the progress of the signage and when the entrance is really open so they can tell their customers. Traininp, for Parkine Enforcement Officers Jean Baucom advised that parking enforcement customer service training will be conducted on October I O'h by Rina Cutler. Emnlovee Parkins Abuse at meters in the Downtown John Burke advised that parking studies have been conducted in the downtown area to identify parkers, who are parking longer than 2 hours, and employees, who may be moving their vehicles from one metered space to another to avoid the time restriction. This data will be brought back to the committee at the next meeting. Paul Giddings questioned whether data had been collected until 9pm, as some believe there is still abuse in the evening hours. Jean Baucom advised data had been collected during daytime only, but agreed to do additional study to include evening hours. She advised most of the tickets issued during the evenings are for expired meters and that the Parking Enforcement Officers have advised there is good turnover in the spaces. Lot 4 — Central St. & Stewart Ave. John Burke advised that staff has met with Alderman Tisdahl to discuss redesigning this parking lot to address traffic problems in the area. The alderman will be discussing changes at an upcoming Ward meeting. Mr. Burke said that this matter will be brought back to the Parking Committee as the design phase progresses. • - .. .. :r-. ': "`S�'_• _iwC :l..AV�.�4?i.%'_.�`,Z.',Y:liY:i.'�I ,l_ ioya Lot 64 — Rvan Field west lot: David Jennings advised that the Parking Committee had requested him to change the signage at the entrance to this parking lot to indicate longer hours of use; however, the agreement restricts the City use to the hours posted. He said he would try to get the signage replaced to remove wording about the theater usage after 3PM. Parking Garages Activities Dan Rachi, who is the Area Manager from CPS Parking for the three City garages, introduced Lazar Milanov as the new Operations Manager for CPS Parking in the Chicago Area. Mr. Milanov replaces Paul Pirhoffer, whom the Committee had previously met. Mr. Rachi distributed a handout showing the usage of parking in the garages, which showed that there is good usage in all of the garages. Jean Baucom advised that the Sherman Plaza Self Park is doing very well and many vehicles from the Church St, Self Park and the Maple Ave. Self Park now use this new facility, because of its central location in the downtown. She noted that changes at Northwestern also play into this, noting that the Traffic Institute has been moved from Chicago & Clark over to Maple & Clark. She said that Mr. Rachi has exhausted the waiting list which existed the last few years for monthly parking at the Church St. Self Park and that currently there are no garages with waiting lists. Jon Perman said this information is very good to see and it would be helpful to see a comparison of revenues to the expenses and the debt service. Staff noted that it is too early to being making such comparisons, that the two newer garages are part of TIF projects and have other sources of revenues to off -set the debt services, and that historically the parking meters have subsidized the debt service for garages and new lots. The question was raised about the comparison of budget for operating expenses compared to actual expenses. information will be provided to the Committee on a regular basis about revenues and expenses. Policv for Removal of Parking Meters for Private Construction John Burke summarized the situation created at Central St. & Reese Ave. where the Harris Bank is converting an existing building into a branch office with drive -through service. The plan agreed upon by the Cit}, the developer, and the neighborhood will result in one metered parking space being eliminated. 4ir. Burke advised that the City usually charges an annual fee for lost revenues and asked the Parking Committee's position on this method versus charging a one-time fee. Discussion followed about life of a building, present value of the revenues versus future value that could be expected, costs for constructing off-street parking, definition of "in perpetuity", what is in the City's best interest, and finally what practices have been used in the past. Jean Baucom advised there are only a few situations like this: Burger King on On ington; Autobarn on Chicago Ave., and a medical office on Howard St. The Committee's decision was to offer a one-time fee based on the projected revenues discounted back to the current year over a 54-year period, which represented the life of the building. r' Armenian Church Request for Disabled Person's On -Street Parkina Soace: Jean Baucom advised shl- has received a request from the priest at St. James Armenian on the 800 block of Clark Street for the City to remove one metered space in front of their church and replace it with a permanent Disabled Person's space. The priest indicates they have disabled person's coming to the church daily and are having difficulty finding parking close by due to all of the other activities. After a brief discussion, the Committee approved the request to remove I metered space. Public Art for Sherman Plaza Paul Giddings advised that the Public Art Committee has narrowed the proposals from 154 down to 5 and that they will be interviewing the artists on October 10a'. Beginning October 11 `h, the proposals will be on display for viewing and can be viewed on-line. A selection will be made on October 18a'. Mr. Giddings encouraged members of the Parking Committee to view the proposals. Free Parkins for Sour) Kitchen Jean Baucom asked the Committee to consider whether it wants to continue a practice established by a former Police Chief which allowed volunteers cooking and serving at the Second Baptist Church Soup Kitchen to display a placard and be exempted from parking meter fees and time limits. She noted the closure of spaces on Benson Ave. has resulted in these volunteers parking in other areas and that she believes this practice needs to be reviewed by the Parking Committee as the City has turned down others who have asked for free parking based on being a volunteer or not -far -profit organization serving the Evanston Community. Ms. Baucom will prepare a memo for the committee for the next meeting to use in discussing whether to endorse or continue such parking arrangements. The meeting was adjourned at 7:30 pm. Respectfully submitted, Jean Baucom Parking System Manager The Parking Committee A Sub-Comnriuee of the Chj, Council of Evanston. Illinois Minutes from the Meeting of December 13.2006 DRAFT Members Present: Aid. Melissa Wynne, Aid. Eb Moran, Aid. Steve Bernstein, Jonathan Perman, Mary Lou Smith, Vera Chatz Members Absent: David Galloway Associate Members Present: David Reynolds and Paul Giddings Staff Present: David Jennings, John Burke and Rick Voss from Public Works; Jeff Cory from Parks, Forestry, and Recreation Visitors: Dan Rachi (CPS Parking), Lazar Milanov (CPS Parking), Gerry Macsai (Public Art Committee) Alderman Wynne opened the meeting at 6:05 P.M. 1) Minutes of October 25.2006 Meeting The minutes were passed with unanimous support. ADDED AGENDA ITEM: Reauest for Endorsement of Sherman Plaza public art recommendation Gerry Macsai, Past Chairperson of the Public Art Committee, presented the Committee's recommendation on a work of public art to be installed at the northwest corner of Sherman Avenue and Davis Street, in conjunction with the new Sherman Avenue Parking Garage and development. The Public Art Committee appointed a Sherman Plaza Public Art Subcommittee that spent many meetings considering proposals from more than 150 artists from 33 states and 11 different countries and territories. The subcommittee consisted of members of the Public Art Committee, the Evanston Arts Council, the City Council, the Parking Committee, the design architects of the Sherman Plaza development, the Sherman Plaza streetscape, artists, and members of the public. 155 applications were submitted in response to the Request for Proposal and the selection committee narrowed the field to rive finalists who were invited to create a maquette (small model) of their design, and visited Evanston in October for individual interviews with the subcommittee and a public forum hold at the Evanston Public Library. The maquettes were on public display at the library for 10 days in October and also online through the City's web site. The public was invited to share their comments and close to 400 people responded with their thoughts on the proposals. By strong consensus the subcommittee selected "The Sea of the Ear -Ring" by Takashi Soga. The recommendation was approved by both the Public Art Committee and the Evanston Arts Council at their respective November meetings. A maquette of the artwork was displayed for the Parking Committee members. Alderman Moran lauded the excellent process for making the recommendation on Mr. Soga's work. He noted that he participated in some of the meetings and it was a very exciting process. Several Committee members asked questions regarding how the artwork would be installed and also about the not -to -exceed cost of 5300,000. The Committee unanimously approved the recommendation of the artwork selection as proposed. 2) ParkinQ Studies in the Vicinitv of the South Boulevard CTA Station Rick Voss provided a brief overview of the onstreet parking study conducted for the South Boulevard - Chicago Avenue -- Custer Avenue area near the CTA train station. The study showed that the unregulated onstreet parking supply in these study areas remained at or below 70% utilization for virtually all of the time periods studied. While a good percentage of the license plates surveyed indicated out-of-state and out -of -Evanston residents, there is still ample parking available through the study periods to keep the parking unregulated and open. Staff recommended doing these studies periodically to monitor whether conditions change requiring regulation. The Committee accepted the report. Alderman Bernstein asked staff to take a look at adding a couple of parking spaces to a corner clearance area on the south side of South Boulevard just east of Chicago Avenue. John Burke stated that he would take a look at 4 and get back to the Alderman. 3) 2100 Greenwood Develonment — SPAARC Referral John Burke reviewed plans for a proposed 28-unit residential development project at 2100 Greenwood. He noted that it was a SPAARC referral based on the developer's proposal to convert parallel parking along the frontage of the development to angle parking to match the angle parking that already exists in front of the business, Spartech. John stated that the City's traffic engineer reviewed the street width and found the proposal acceptable. He noted that by continuing the angle parking on this side of Greenwood from Spartech all the way down to Hartrey, the City would pick up over 10 parking spaces. Alderman Moran noted that he is familiar with the area presented and lie believes it will work for angle parking. The Committee approved moving forward with the angle parking. It was determined that no Ordinance would be required. Jonathan Perman asked if we had ever modified the existing parking to help out Spartech as discussed earlier in the year. John Burke stated that he would research this and get back to Mr. Perman. 4) Updates: > Increasing expired meter fine from $10 to SI5 — David Jennings noted that this was not part of the City Manager's budget and it was not being pursued at this time. Increasing street cleaning fine for streets with parking on one side from $25 to S75 -- David Jennings noted that the Council had approved the increase with the elimination of towing for street sweeping. He noted that along with switching to daytime sweeping, the change in enforcement should improve the overall program. He added that staff will be reporting back on progress to the City Council mid year. i► Recap of snow clearing/parking from recent storm — David Jennings provided an overview of the snow clearing efforts of first snowfall of the year. The Committee expressed concerns with the number of people ticketed and towed — primarily the ones who were ticketed and towed after the initial snowfall and clearing. The general comments of the Committee were that if the Snow Emergency involves the two-step process of moving vehicles to 1. clear the road during the storm and 2. complete clean up and snow removal following the storm — it is the second part that people forget about. People generally are aware of the snow emergency during the storm but are often ticketed or towed because as the whether improves they forget that the emergency is still on. Several committee members stated that the City needs to do a better job at educating folks in this regard. David Jennings noted the many ways in which the City already provides this information to the public. He was asked to find out whether the snow emergency horn (eliminated post 9-11) could be re -instated. David agreed to find out what restrictions may or may not exist on this. ➢ Garage Utilization Report — Dan Rachi of CPS provided handouts and an update on utilization and revenue at the three garages. He noted that the facilities are doing well but that a recent announcement from Northwestern Healthcare to move some of their business services division to Skokie would result in a loss of approximately 200 monthly parkers at Church Street. John Burke noted that in just six months since Sherman opened, Maple and Church are getting close to the same level of revenue that they generated for the same six month period last year — which is a very positive outcome. Jonathan Perman stated that it would be good to provide the City's budgeted revenue numbers for each garage in this monthly report as well to see how they are doing versus the forecasted budget. Alderman Wynne directed staff to provide this at the next meeting. > Housing Options Request for onstreet space for the disabled — following up on the actions taken at the previous Parking Committee meeting, David Jennings stated that Housing Options had received their grant funding for 818 Crain. Letters Sent to Overtime Violators — Following up from last Parking Committee meeting, letters were sent to the "meter feeders" identified in the parking survey completed by City staff in the fall. > NO PARKING 8 a.m. to 10 a.m. in Sherman Plaza - Signs were installed as directed. Dan Rachi of CPS stated that people are complying fairly well with the restriction aimed at providing more convenient space in the garage to shoppers. There was no further business and the Committee voted to adjourn at approximately 7:25 pm. Respectfully submitted, John Burke, Transportation Director The Parking Committee A Sub -Committee ojthe 00, Council of Evanston, Illinois Minutes from the Meeting of.ianuary 24.2007 DRAFT Members Present: Aid. Melissa Wynne, Aid. Eb Moran, Aid. Steve Bernstein, Jonathan Perman, Mary Lou Smith Members Absent: Vera Chatz Associate Members Present: David Reynolds Staff Present: David Jennings, John Burke and Rick Voss from Public Works Alderman Wynne opened the meeting at 6:05 P.M. 1. Minutes of December 13.2006 Parkine Committee Meeting — the minutes were approved by the Committee. 2. Snartech Reauest for 2-hour Parkins Snaces David Jennings stated that he sent out an e-mail regarding the company's request to convert 3 unregulated angle parking spaces on Greenwood to 2-hour spaces. Spartech is having a hard time getting visitors into their business because high school students are taking the spaces all day. David Jennings noted that this could be implemented on a trial basis for 3 months and if there were no issues brought back as an Ordinance. The Committee concurred. 3. 1722 Central Street Development — Pronosed Chanees to Onstreet Parking David Jennings noted that the proposed development is before the Planning and Development Committee for consideration. Staff thought it important to bring the developer's recommendation for street parking changes to the Parking Committee for review. Bob Horne, representing the development, noted that there would be a 2-space reduction on Eastwood Avenue to allow- for a drive entrance to the development, but there would be a 2-space addition to metered parking on Central Street. Alderman Moran asked for clarification on the existing loading area on Central Street. Mr. Horne noted that there would be a loading zone at the new building's entrance and the No Parking/Bus Zone would remain. He added that this is their recommendation but whatever the City decides for the onstreet parking component is fine. Aldermen Moran and Bernstein asked if a vote on the street parking is premature given that the project is currently before P&D. David Jennings noted that staff felt it was important to bring the parking aspects of the proposal to the Parking Committee to get everyone up to speed. l Marge Anderson, Evanston resident, asked if the proposed loading zone on Central Street would provide for all deliveries. Bob Home answered yes. Mary Therese Staub, Evanston resident, questioned whether the City's 8-foot set back requirement for parking from driveways would mean that 3 spaces and not 2 spaces on Eastwood Avenue would be removed. Bob Horne did not believe this was the case. Ms. Staub noted that the folks on Eastwood Avenue cannot afford to lose those spaces. She thanked John Burke for adding a crossing guard to CentrallGreen Bay. She noted that the bus stop hinders sight lines for vehicles existing Eastwood onto Central. She inquired about pedestrian safety in the area with the added traffic. John Burke noted that the City has conducted preliminary traffic studies on this section of Central Street and that the study findings will be considered in the Central Strcetscape Study. Jonathan Penman noted that this development is providing all of the parking required for the proposed retail — unlike today — therefore there is a net increase to area parking. The Committee did not take action. 4. Zin Car Scott Mullen from Zip Car handed out a brochure on the company's mission and community impact. He noted that Zip Car would like to lease 4 parking spaces in Evanston Parking Facilities for their shared -car program. Scott was asked how Zip Car differs from I -GO who is already in town. Scott noted that Zip Car is a for- profit company while [-GO is a non-profit. Zip Car offers a larger car selection to its customers including BMW's, Ford Escapes and Prius — to reach a wider market. He added that they are not looking for a price break on the monthly garage fee. David Jennings suggested that they lease 2 spaces at the Maple Garage and 2 at Sherman Plaza. The Committee was very supportive of the initiative. 5. Review of 20-Minute Meter Locations John Burke reviewed three locations where businesses have moved in front of existing 20-minute mcter locations: • 500 block of Kedzie • 500 block of Main • 500 block of Dempster The only staff recommended locations for changing out the 20-minute meters to 2-hour meters was on the 500 block of Main Street where the White Hen Pantry has moved out. There arc seven 20- minute meters on the south side of Main and there was some discussion that the 20-minute meters should be converted to 2-hour meters with three or four 2-hour meters on the north side of Main in front of Starbucks converted to 20-minute meters. + .. •�: lift Jonathan Penman offered to conduct a survey of the Main Street businesses on their wishes and report back. 6. Bike Parkins at Sherman David Jennings updated the Committee on staffs recommendation to install bike racks around Sherman Plaza and on the second floor of the Sherman Plaza Garage. The inside storage will be accomplished by automating the entry doors and utilizing the elevators at the Davis/Benson stair tower. The Committee was very supportive of the initiative. Alderman Wynne asked that the remaining items including those items under Agenda Item #6 "UPDATES" be tabled to the February meeting. The meeting was adjourned at 7:00p.m. Respectfully submitted, John Burke Transportation Division Director 3 . wie II rl The Parking Committee DRAFT A Sub -Committee of the City Council of Evanston. Illinois Minutes from the Meeting of March 28. 2007 Members Present: Aid. Melissa Wynne, Aid. Steve Bernstein, Jonathan Perman, Mary Lou Smith, David Galloway Members Absent: Vera Chatz, Ald. Eb Moran Associate Members Present: David Reynolds and Paul Giddings Staff Present: Judy Aiello, City Manager's Office John Burke and Rick Voss from the Division of Transportation Dan Rachi, CPS Alderman Wynne opened the meeting at 6:08 P.M. 1. Minutes ofJanuary 24.2007 Parkine Committee Meeting — motion by Mary Lou Smith, seconded by David Galloway to approve the minutes. Motion passed. 2. Zincar reouest for 2 car locations within Lot 60 John Burke handed out a letter from Zipcar requesting 2 spaces in Lot 60. John noted that the spaces in the public parking garage are currently 2-hour spaces at no charge but the plan has always been to install metered parking in the facility — which will likely occur later this summer. Rick Voss provided a one day occupancy study of the 31 spaces and 2 disabled parking spaces in the facility showing that the max occupancy during the week was about 38% indicating that there is sufficient vacancy in the facility to allow the request. The Committee approved of the request and asked that the spaces be installed at the far end of the garage and the fee be set at S80/month to match the City's monthly charge for unlimited parking garage use. Alderman Bernstein noted that the request for Zipcar signage outside of Evanston parking garages needs more thought as Zipcar is a for profit business asking to post their sign on a public facility. Judy Aiello agreed and suggested that this come back for more policy discussion in the future. 3. RFP for Retail Snace at 1800 Manle Avenue Garaue Judy Aiello stated that now Enterprise Rent a Car is in Maple, the City is ready to go out with an RFP for the remaining space in the facility. She asked if the Committee would want to place any limitations on the typcs of uses/businesses that would go into the garage. Aid. Bernstein asked about the size of the space. Judy said there was a little space next to Enterprise and the valet area space not being used — about 2,000 s.f. Ald. Bernstein stated that he had an idea for using the space for an Evanston Retail/Tourist Iocation. Jonathan Ferman stated that Oak Park has this type of facility as a jumping off point for a Frank Lloyd Wright exhibit. Aid. Bernstein noted that Evanston too has many tourist locations including the Dawes Mansion. Jonathan Perman suggested that the question is would it be self service or staffed -- and if staffed, how do you pay for it. Aid. Bernstein suggested it may need to be privately run. Judy Aiello stated that one likely use for the space — would be a service business like a dry cleaners, etc. She stated that if the Committee was o.k. keeping the RFP broadly written, we would go out with the RFP and see what comes in. Then return to the Committee with the results. The Committee agreed. 4. Downtown Valet Program Rick Voss handed out a list of 12 restaurants in Evanston currently operating valet under permit by the City. Rick noted that the Division was working on streamlining and improving the valet process and discussed the process of permitting and regulating the valet. Aid. Wynne asked what the City requires from with the valet application — and if valid driver's licenses are checked. Rick discussed the general liability policy requirements of the valet operator and the insurance companies would require the licenses. Aid. Wynne referenced an incident about a year ago where a constituent notified her that a valet driver hit a bicyclist. There was also concern that property damage insurance may be needed. Paul Giddings asked if the valet would have a reporting requirement to the City for any incident. John Burke thought a formal reporting requirement was a good idea and %vill follow up vvith the City's legal department on these questions and report back. Jonathan Perman stated that this was a productive discussion and noted the importance of the listed restaurants to the downtown and that there is a balance between the need for regulation and providing an efficient service. Aid. Bernstein stated that everything that has been suggested or discussed so far is in an effort to find a safe service. Staff will be sectioning off areas for valet in each facility to continue the tightening on program controls. S. FY2006-2007 Parking Garage Revenues John Burke reviewed the finance department's projected budgeted revenue vs. actual revenue for each of the three garages — Church, Sherman and Maple. The revenue was from daily tickets (transient cash payers) and monthly invoices from passholders. He noted that the projection for Sherman was based on it being open the full year and it was only open for 2/3 of the fiscal year. He noted that the actual revenue for Sherman had it been open the full year would have been fairly close to projection. He noted that the use of Church and Maple declined somewhat as one would expect as some people in those facilities shifted over to Sherman. Dan Rachi noted that the use of Sherman continues to grow and we are filling to the 11 `h floor daily, He noted that the proximity to the train line is evident with folks driving in from other municipalities to park and ride. He added that Church lost a substantial number of monthly passholders with ENH moving about 200 workers and passholders to Skokie. Jonathan Perman asked how many monthly passholders there were in each facility. Dan stated there are 328 in Church, 872 in Maple and 896 in Sherman. Jonathan asked what the monthly numbers were before Sherman opened and the projected budgeted revenues for each facility for the coming year. John Burke stated these numbers can be provided at the next meeting. 6. Updates New 20 min, meters on Main Street — John Burke noted that following Jonathan Perman's survey of businesses on Main Street, staff reduced the existing 7 20-min. meters on Main between Chicago and Hinman to 4, with 2 in front of Starbucks and 2 in front of Lucky Platter. He has not received any complaints. Ald. Wynne stated that she has received a complaint that the 20-min. meters do not take quarters. Rick Voss noted that they only take nickels and dimes. The meters are posted that way. Staff will look into the costs and issue associated with upgrading these to take quarters. Timeline for Bike Parking at Sherman Plaza Garage — John Burke noted that the bike racks have been ordered and staff is ready for signing and automating the Davis Stair tower doors. The lead time on the bike racks is about 6 weeks so implementation will be in late May. Paul Giddings asked about getting bike racks in other areas. John noted that there is a broader bike rack study being conducted with the assistance of the Chicago Bike Federation (CBF) being spearheaded by Rajcev Dahal in coordination with Judy Aiello. CBF and staff will be meeting with merchants to get feedback on locations. Parking Access and Revenue Control Software (PARCS) Proposal — John Burke noted that this proposal to upgrade PARCS equipment at Church and Maple to match what was recently installed in Sherman will be brought back to the April Parking Committee meeting. He said this upgrade will reduce maintenance costs, allow for a one -pass system and for the automation and pay on foot at Church Street. David Galloway said that this is a very important project. Church Street Lighting Upgrade — Dan Rachi and John Burke discussed with the Committee an ongoing study of lighting alternatives to the old high pressure sodium fixtures at Church Street. John noted that with electricity costs rising, there could be a substantial annual savings by converting from the older fixtures to a brighter, more energy efficient fluorescent or related fixture. This would potentially be a longer term capital project considered with the interior painting of Church Street. Alderman Wynne and David Galloway discussed the need for considering 3-hour metered parking in certain areas instead of 2 hour to better serve restaurant uses. Paul Giddings asked to put back on the table the consideration of peeling back the metered enforcement hours from 9 p.m. to 8 p.m. He suggested that during the peak of the restaurant use people have to go out and feed the meter. By moving the enforcement time back one hour this would not be an issue. Some members stated that this would be a budget issue. Alderman Wynne asked staff to bring back information on what the cost of this action might be. The meeting was adjourned at 7:20p.m. Respectfully submitted, John Burke Transportation Division Director The Parking Committee DRAFT A Sub -Committee of the City Council of Evanston, Illinois Minutes from the Meeting of April 25, 2007 Members Present: Aid. Melissa Wynne, Aid. Steve Bernstein, Mary Lou Smith, David Galloway, Vera Chatz Members Absent: Vera Chatz, Aid. Eb Moran Associate Members Present: David Reynolds and Paul Giddings Staff Present: Judy Aiello, City Manager's Office David Jennings, PW Director John Burke, PW/Division of Transportation Rick Voss, PWIDivision of Transportation Other Presenters: Dan Rachi, CPS John Hammerschlag, City Parking Consultant Alderman Wynne opened the meeting at 6:00 P.M. 1. Minutes of March 28.2007 Parkins Committee Meeting — Minutes approved unanimously without correction. 2. Proposed Parkins Access and Revenue Control Svstems (PARCS) improvements for the Church Street. Maple Avenue and Sherman Plaza Parkins Facilities David Jennings noted that the City has been looking at the feasibility of putting all 3 garages on the same revenue control platform for some time. He noted that the cost for maintaining the 17-year old equipment at Church Street is skyrocketing. The Zeag equipment at Maple is 7 years old. When the City was designing the Sherman Plaza garage, a thorough review of revenue control equipment was undertaken with the assistance of Parking Consultant John Hammerschlag. The Zeag equipment was also reviewed for use — but ultimately, DataPark was chosen as the software of choice and was installed last year. CPS is pleased with the performance of this equipment. David stated that the City has again asked Mr. Hammerschlag to assist the City in getting all of the ,garages on a single platform. John Hammerschlag noted that since it was introduced in Chicago 7 years ago, automated garages have been accepted as the way to go for efficient garage operations. 7 years ago, Zeag was the state- of-the-art industry equipment, but today — a firm must keep up in the market from a technology standpoint and have solid systems support — which DataPark has. Mr. Hammerschlag noted that all equipment has an audio and video component -- so if the equipment has a problem and people need assistant there will be someone there to help. He noted that a primary benefit of the project will be to fully automate the Church Street facility Iike Sherman. From an economic standpoint, there is a reduction in CPS person hours and cost. At Sherman there will be a built in capability to handle Maple and Church remotely during off -hours. Manpower can decrease when there is very little business. Aid. Steve Bernstein asked how to avoid the sole source vendor. Mr. Hatnmerschlag responded that you cannot integrate all three garages to one system without using one of the three vendors in the city — which requires the sole source. Also, the City went through a competitive process to select Datapark, which was installed last year. David Reynolds asked if the proposal included nesting. David Jennings noted that we have this built in capability at Sherman and Maple has the ability to be upgraded to nesting. John Hatttmerschlag noted that by going to one platform the City would be able to offer a premium pass good at all three facilities. He noted that it would also allow validations to occur universally at all three garages. It also allows for electronic monitoring of spaces at each garage and future posting of such information for customers entering the downtown so that they can choose which facility to park in. John outlined the cash flow analysis and noted that the payback on the project was just 2.5 years. Alderman Steve Bernstein made a motion to recommend proceeding with the proposal. The motion was seconded by David Galloway. Motion passed. There was discussion that the parking signs restricted parking on lower floors of Sherman until after 10 a.m. are not completely working as students end up taking these spaces as soon as they are open — shutting out would be customers from using them. The Committee asked staff to look at some options for 1 hour parking at Sherman like we have at Maple. 3. UA Fitness Rcauest for Time Chance to Onstrect Parking Jarvis Mueller of UA Fitness addressed the Committee and requested that parking restrictions be peeled back from G a.m. to 4:30 a.m. on the 1600 block of Sherman so that UA Fitness members arriving early in the morning could park there. He noted that EAC customers are allowed to park on Benson at 5 a.m. He noted that his customers are requesting it. David Galloway asked why the City should do it since the club is in the same building as the parking garage. Mr. Mueller noted convenience and the fact that customers work out for over an hour and must pay. Paul Giddings asked what type of usage he thought he would get. Mr. Mueller thought it would be well used since customers keep bringing it up. Vera Chatz asked how many people are in the club between 4:30 a.m. and 6 a.m. Mr. Mueller responded that there would be about 100. Alderman Wynne stated that the cleanliness of the downtown is of paramount importance and should be our highest priority. The limits are in place due in part to street sweeping needs of the downtown. David Jennings noted that street sweeping and Police security were major issues for keeping the streets clear downtown until b a.m. He noted that he would pull together a meeting with Streets & Sanitation and the Police Department and report back on the proposal. The meeting was closed at 7:05 p.m. It was agreed that the remaining agenda items would be placed on the next Committee meeting agenda. Respectfully submitted, John Burke Transportation Division Director The Parking Committee DRAFT A SubXommhiee of the Qj, Council of Evanston. Illinois Minutes from the Meeting of June 27.2007 Members Present: Ald. Melissa Wynne, Chair, Ald. Steve Bernstein, Aid. Eb Moran, Mary Lou Smith, David Galloway, Vera Chatz, Jared Davis Members Absent: Dave Galloway and Jonathan Perman Associate Members Absent: David Reynolds and Paul Giddings Staff Present: David Jennings, PW Director John Burke, Transportation Division Director Rick Voss, Parking Enforcement Supervisor Matt Grady, Finance Director Alderman Wynne opened the meeting at 6:00 P.M. 1. Minutes of Mav 23.2007 Parkine Committee Meeting — Minutes were unavailable and will be approved at the next Parking Committee Meeting. 2. Request for Resident Permit Parkins Chanees 1400 Block of Rosalie — Rick Voss noted that the resident request for resident permit parking came following the street cleaning changes. A study will be conducted and recommendations brought back at the July meeting. 800 Block of Sherman — Rick Voss noted Alderman Hansen's request to consider adding this block to District D. Lori Martin -Beauchamp, a resident of 809 Sherman addressed the Committee and reported that the proximity to the commuter train and businesses means that the street is completely filled between 7 a.m. and 6 p.m. and residents cannot get a spot. Rick Voss will complete a utilization study and report back at the July meeting. 1800 Block of Ridge — Request to expand the "M" District — David Jennings noted that a trial to include 1834 Ridge already occurred and staff believes that the additional buildings up to 1800 Ridge can be added to the existing trial. John Burke noted that this expansion in the trial would include all buildings on the west side of Ridge from Emerson up to Lyons. The Committee agreed to allow the trial with a report back at the end of the trial period. 1400 Block of Darrow — John Burke reported that residents of the 1400 Block of Darrow had conducted a survey where the vast majority of residents were in favor of removing the resident parking restriction on the street. The complaints were that many guests to the homes on the blocks were receiving tickets and the feeling is that the resident permit is unnecessary. It was recommended that the restriction be removed on a trial basis and committed to Ordinance if successful. Alderman Jean -Baptiste is in support of the trial. The Committee agreed to proceed. 1000 Block of Brown12000 Block of Lee — John Burke circulated a petition of residents and businesses on the 1000 and 2000 Blocks of Brown and Lee, respectively that would exempt those blocks from the City's blanket NO COMMERCIAL VEHICLE PARKING OVERNIGHT Ordinance. There are three businesses there that comprise more than 50% of the blocks, which means that commercial vehicles can currently park on these blocks. However, while the businesses located there do not use the onstreet parking, taxis and other commercial vehicles from other areas are coming to these blocks to park leaving very few available spaces. The petition had most residents living on the blocks and all three businesses supporting the exemption. John noted that Alderman Jean -Baptiste supported bringing an Ordinance forward. The Committee voted unanimously to support bring an exemption to the Ordinance to the City Council to restrict overnight commercial parking. 3. Pr000sed Pav-By-Space Multi -Space Parkins Meter Demo John Burke reported that Digital Parking Meters has offered the City use of a solar powered, multi - space parking meter to demo for 3 months at no cost to the City. John noted that staff is proposing to install the multi -meter in Lot 24 on Main Street, which has 32, 2-hour parking spaces. Under the proposal, the multi -space meter would be installed near the entrance to the lot and be used as a pay - by -space parking meter. The meter would take coin and bills and possibly credit cards. The single space meters would be hooded and each parking space would be indicated on the hood. Vera Chatz noted that snow can be an issue when the space numbers get covered in snow. John noted that the numbers would be up high on the meter bags. Alderman Wynne asked how the customer would be alerted to the new meter set up. John noted that signage was key - but that Parking Enforcement officers would be used as "greeters" to assist people with using the machines during the early stages of the trial. Members of the Committee discussed that these meters are becoming more and more common so people are starting to know what to expect. The Committee was very supportive of the demo and endorsed the trial. 4. CTA Lease Pr000saI for "Ivy Court" Park init Lot David Jennings stated that the City has been trying to get CTA to improve the condition of Ivy Court lot between Elgin and University Place for several years. In recent past it has been a real eyesore. The City provided CTA with a conceptual design and cost estimate to upgrade the lot to a 17-space parking lot with pavement, drainage and landscaping. The estimated cost is S183,000. CTA has responded with a proposed 10-year lease agreement — leasing the lot to the City for S15,3001year but waiving payment of the first 5 years. This would result in S76,500 in payments to CTA over the 10-year period. To recoup the lease payments, the City could permit the spaces in the lot. Based on current demand staff believes all of the permits would be sold out. At S50/month for each permit, and assuming no increase in the permit fee over 10 years. the City would still bring in S96,000. Aid. Bernstein asked if the City would be reimbursed for the capital expenses of upgrading the lot if CTA took the lot back early in the 10-year period. David noted that this was a staff concern as well. Aid. Bernstein noted that the lease would have to include such a provision. Aid. Moran asked if the S50,000 budget for landscaping was high. John Burke noted that the design cost estimate was an order of magnitude concept design and could probably be value engineered down somewhat. Alderman Wynne stated that staff should wort: on value engineering the project and work with CTA on the stated concerns relative with termination of the agreement related to reimbursement of capital costs. Staff will return to a future meeting with a report back. 5. Car Sharints Parkinu Fees - David Jennings noted that he and John Burke checked with the Legal Dept. on whether the City could charge differential parking rates for a private vs, non -for - profit company. The companies in question are Zip Car and I -GO, respectively. The City Attorney was clear that the City cannot charge differential rates. Therefore, future [-GO parking spaces will be charged at the full city rate just as ZipCar is paying. The Committee concurred. Jared Davis asked if there wasn't some justification for charging a reduced rate for environmentally conscious companies to promote or support this activity. Aid. Bernstein stated that you could probably provide some across-the-board break on rate for say, hybrid vehicles — but I -GO does not have hybrids. Mary Lou Smith noted that the rate is already reasonable and there is nothing wrong with charging all users the going rate. Alderman Wynne stated that the Legal Dept. has ruled and staff should notify IGO that new spaces would be charged at the full rate. G. Preliminary Discussion of Parkine Fund Analvsis and Renort David Jennings reviewed a study done by staff for the Parking Committee over two years ago relative to the need for increasing parking rates on a regular and consistent basis to keep up with inflation and to ensure that the Parking Enterprise fund is solvent. He noted the report was approved by the Parking Committee and City Council. It recommended regular rate increases to reverse the trending toward a deficit condition that could make the parking fund insolvent. He noted the report recommended increasing meter fees and space rentals every 5 years and garage rates every 2 years. He noted that Matt Grady is currently doing 5-year revenue projections on 10 different funds — one being parking. Matt Grady stated that he is working with David and John to complete the parking revenue projections. He noted that he just received the TIF reports and numbers and will be merging this information with the parking revenue numbers to report back to the Parking Committee at the July meeting. Alderman Wynne asked Matt if the Committee could get the report one week in advance given the amount of information it will likely contain. Matt stated that he believed that could be done. 7. UPDATES Parking Access & Revenue Control Equipment Improvements in Downtown Parking Garages — John Burke noted that some minor conduit work had begun on automating the Church Street garage. He stated that all work would be completed by the end of September. He will be sending out an implementation plan schedule to the Committee next week. He noted that a communications plan for customers and dovmtown merchants would also be kicked off next week. AIderman Bernstein recognized John Burke for achieving his Certification as an Administrator of Public Parking. The meeting was closed at 7:10 p.m. Respectfully submitted, John Burke Transportation Division Director The Parking Committee DRAFT A Sub -Committee of the City Council ofEvanstan. Illinois Minutes from the Meeting of Julv 25, 2007 Members Present: Ald. Steve Bernstein, Mary Lou Smith, Vera Chatz Members Absent: Ald. Melissa Wynne, Aid. Eb Moran, Dave Galloway, Jared Davis and Jonathan Perman Associate Members Absent: David Reynolds and Paul Giddings Staff Present: David Jennings, PW Director John Burke, Transportation Division Director Rick Voss, Parking Enforcement Supervisor Alderman Bernstein opened the meeting at 6:00 P.M. and declared that there was not a quorum. 1. Minutes of June 27.2007 Parkins Committee Meeting — With no quorum, the minutes were held over for approval at the next meeting. David Jennings noted that Item #4 would be taken off the Agenda as the Parking Fund Analysis and Report were not ready. He noted that Matt Grady would be at the August Parking Committee meeting to make the presentation. Alderman Bernstein requested taking ltem#3 out of order as there was a visitor from the Cradle Foundation present to address the Committee. 3. New Reauests for Parking Resulation Modifications — (taken out of order) Cradle Foundation, 2049 Ridge Avenue request to eliminate 2-hour parking restriction in certain areas — Stefanie Dziedzic, Director of Fund Development addressed the Committee. She provided an overview of the Cradle's adoption and counseling services. She noted that during adoption and counseling sessions, their customers would often have to get up in the middle of the sessions and move their car to prevent being ticketed. She asked the Committee for consideration of eliminating the 2-hour restriction on Ridge Ave. south of Simpson. Several Committee members noted that if the 2-hour restriction were removed, the parking spaces would be filled up by all day parkers — either NU students or staff. Ald. Bernstein asked how many off-street parking spaces the Cradle had and how many staffers they had. Stefanie noted 25 to 30 spaces and a staff of about 50. It was suggested that the NU parking lot at Foster may be a good spot for the staff long-term parkers freeing up spaces in the Cradle's lot for customers. Stefanie noted that some staffers already use the NU lot — and the Cradle pays for this space. Alderman Bernstein suggested that staff work with the Cradle looking at the parking and use information provided and report back on the findings at the next meeting. YMCA-- Request to eliminate overnight parking restriction (I I p.m. to 5 a.m.) in Lot #47 at 1000 Grove Street - John Burke noted that there had been several requests for the overnight s parking restriction in this lot to be lifted and staff concurs it should happen. Alderman Bernstein agreed that there was a need for using the overnight parking from the adjacent condo. He requested an Ordinance be drafted and brought to the next meeting for approval. 2400 Block of Prairie — Request to extend 7 a.m. to 9 a.m, parking restrictions t o 7 a.m. to 10 a.m. — John Burke noted this resident request to extend the District parking restriction by an hour. The complaint was that employees of the area wait until 9 a.m. and then move their vehicles onto the block taking the spaces in full from resident use during the day. John recommended that there are several private development projects and a city resurfacing project currently impacting parking on the street — he suggested that a study be done when the parking conditions revert back to normal. He noted Ald. Tisdahl was supportive of this approach. The Committee also considered a request from a Central St. business to add 2 20-min. parking meters on Prairie just north of Central that serve several establishments that would benefit including a bank (ATM), post office and take out food restaurant. The Committee was in favor of this action. 2. Resident Permit Parkine Requests 1400 Block of Rosalie — Rick Voss noted that the resident request for resident permit parking came following the street cleaning changes. A parking study was conducted showing that the block met the bare minimum requirements for occupancy for it to be eligible to be added to the existing resident district in the area. He noted that Rosalie is separated by one street from the existing parking district — namely, by Jackson. He advised that he would now survey Jackson and return at the next meeting with a recommendation. 800 Block of Sherman — Rick Voss noted Alderman Hansen's request to consider adding this block to District D. A resident of Sherman addressed the Committee last time reporting that the proximity of the block to the commuter train and businesses means that the street is completely filled between 7 a.m. and 6 p.m, and residents cannot get a spot. The parking study backed up this assertion as parking was near non-existent through the day and meeting the district designation requirements by City Code. He recommended District D be extended from Main Street to Madison Street to include the 800 Block of Sherman. 2000 Block of Brown — Rick noted that a study would be done in August and the results would be brought to the next Parking Committee meeting. Alderman Moran joined the meeting. UPDATES — David Jennings and John Burke provided updates on the parking lot resurfacing projects, the Church Street Automation project and the planned multi -modal demo in Lot 24 on Main Street. The meeting was closed at 7:25 p.m. Respectfully submitted, John Burke Transportation Division Director The Parking Committee DRAFT A Sub -Committee of the City Council of Evanston, Illinois Minutes from the Meeting of August 29.2007 Members Present: Ald. Melissa Wynne, Ald. Steve Bernstein, Mary Lou Smith, Vera Chatz, Jared Davis, Dave Galloway, Jonathan Perman, David Reynolds (Assoc. Member) Members Absent: Ald. Eb Moran, Paul Giddings (Assoc. Member) Staff Present: David Jennings, PW Director John Burke, Transportation Division Director Rick Voss, Parking Enforcement Super%isor Matt Grady, Finance Director Kevin Lookis, City Collector Alderman Wynne opened the meeting at 6:00 P.M. and declared a quorum. 1. Minutes of June 27, 2007 Parking Committee Meeting —approved without change. 2. Minutes of Julv 25, 2007 Parking Committee Meeting — approved without change. 3. Resident Permit Parking Reaucsts - 1400 Block of Rosalie - Rick Voss briefly summarized the presentation provided at the 7/25 Committee meeting. He discussed that the block minimally met the criteria for establishing a neighborhood district and the next step would be to do a post card survey of residents to determine interest in its creation. Jonathan Perman cautioned that anything that discourages transit ridership is doing the community a disservice. He noted that there have been numerous street sweeping complaints since street sweeping went from night to day and that perhaps we should be looking at street sweeping changes rather than residential districts. Alderman Wynne and Alderman Bernstein stated that they too had received complaints on the daytime street sweeping impacts. Alderman Wynne asked for staff to put this on the agenda at the next meeting and have staff discuss places where street sweeping has created similar problems. She asked that staff also meet with Alderman Tisdahl to review the study results and discuss whether it would be better to adjust street sweeping enfbrcement than create a residential district in this case. 800 Block of Sherman — Rick briefly summarized the presentation provided at the 7125 Parking Committee meeting noting that this block was well over the threshold necessary to create a residential district, Alderman Bernstein agreed that this block given its proximity to Chicago Ave. and the rail station is a good candidate. Rick noted that the next step is the post -card survey of residents to determine interest before moving; forward. Alderman Wynne questioned when we would hear back on the Hinman/S. Blvd. Lot RFP. David Jennings and Judy Aiello reported that they would bring back information at the next meeting. 2000 Block of Brown — Rick Voss noted that the block did not even come close to occupancy levels required of the Ordinance to create a district. The Alderman and residents would be notified of the suney results. 4. New Reauests for Parkine Reeulation Modifications YMCA Lot 47 — John Burke provided a draft Ordinance that would remove the overnight restriction for parking as requested by the YMCA to allow YMCA and area residents park in the metered lot overnight. Alderman Bernstein spoke in favor of the recommended Ordinance change and the Committee recommended approval. An Ordinance will be prepared for the second September City Council Meeting. Lot 960 — a local business owner requested that employee permit parking be allowed in the lot. Alderman Wynne requested that this item be held over to the next meeting so that Paul Giddings would be present to speak to it. Request to add additional onstreet parking on Church St. just cast of Darrow — John Burke notified the Committee that staff had attended a walk with local property o«mers and Alderman Jean Baptiste to review potential onstreet parking that could be added on Church Street just east of Darrow. John handed out a map showing 10 parking spaces that could be added to the street — 4 on the north side and 6 on the south side. On the north side, a loading zone could be converted to 4 parking spaces — where the abutting businesses do not require the loading zone. On the south side, six parking spaces could be added — some where parking was prohibited back when there use to be a viaduct over Church Street - and you couldn't park under the viaduct. The Committee recommended approval of the 10 parking spaces. 5. Parkine Fund Analvsis & Renort — Matt Grady and Kevin Lookis of the Finance Department provided a presentation on an overview of the parking fund system with a rate increase proposal. Matt detailed the 3 funds in parking: Sherman Plaza, Maple Avenue and the Parking Fund, which includes the Church Street Garage. He explained existing and projected expenditures and revenues as well as assumptions related to existing TIFs. Matt discussed a 2005 report and policy approved by the Parking Committee and Council that called for regular rate increases in the garages and on street to ensure that the parking fund remained able to meet its obligations. He noted that it was time for the first adjustment of rates. The recommendation is to increase onstreet metered parking from 50 cents/hour to 75 cents/hour and increase monthly parking garage rates from S80/month to S85/month. He then reviewed how those rate increases would positively affect fund balance and the overall program. David Jennings noted that onstreet parking downtown is at a premium and that there are several blocks that are at 100% utilization. David noted that ideally there is at least 15% capacity or more onstreet to allow visitors the ability to park and to reduce circling of vehicles. He added that when the cost to park in the garages is higher than onstreet. it does not provide incentive for people to park in the garages. Jahn Burke noted the inequity of someone parking on the 121h floor of Sherman Avenue for two hours pays S2 to park but if they park directly at the front door of the business they are going to they only pay S 1. In this case, the most convenient space is priced highest. r Jonathan Perman asked if Finance could provide 04-05 as well as 05-06 actual costs. He also asked how the operations budget in the Parking System fund could go from S245k to S651k in one year. Staff responded that they would report back on these issues. David Reynolds asked if we protect depreciation, which is to be used for renewal and replacement of the garages from other budget needs. He recalled that in past years these funds were diverted for other purposes. Matt Grady responded that they would be protected and set up as a renewal and replacement fund. Alderman Wynne noted that there would be concern regarding the rate increase. She noted that we hear from people about parking free alternatives already in Wilmette. Jonathan Perman stated that he is glad we are finally looking at travel demand responsive parking that he has been calling for. Flat rate charging is inefficient that some cities are looking at rates that are variable and change with the time of day and demand. Some of the committee members voiced concern that without established rates the customer might not know what they are paying when they come to town. David Galloway noted that we have to adjust people's behavior and the pricing should reflect the policies of the City. Alderman Wynne noted that staff should provide additional information that was requested tonight at the September Parking Committee meeting. Jonathan Perman stated that he would not be prepared to take any action tonight on the recommendation and that additional information will be needed. & UPDATES John Burke reported back on the Cradle Foundation's parking needs. He will be working with them on offstrcet parking options. He noted that the resurfacing projects of four parking lots had been completed and handed out photos of the completed lots. He noted the automation of Church St. and DataPark access control conversion at Church and Maple is underway. He updated the Committee on the multi -meter demo project scheduled for the week of Sept. 24`' and noted that all City of Evanston permit lot vacancies are now posted on the website and that the areas around these lots will be flyered in the near future to inform the public. The meeting was closed at 7:30 p.m. Respectfully submitted, John Burke Transportation Division Director The Parking Committee A Sub-Coinni ttee ojthe City Council of Evanston. Illinois Minutes from the Meeting of October 24, 2007 Members Present: Aid. Melissa Wynne, Aid. Steve Bernstein, Aid. Eb Moran, Mary Lou Smith, Vera Chatz, Jared Davis, Dave Galloway, Jonathan Perman, David Reynolds (Assoc. Member), Paul Giddings (Assoc. Member) Members Absent: None Staff Present: David Jennings, Public Works Director John Burke, Transportation Division Director Rick Voss, Parking Enforcement Supervisor Matt Grady, Finance Director Kevin Lookis, City Collector DECLARATION OF OUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:13 p.m. ITEMS FOR CONSIDERATION Chair Wynne changed the order of the agenda to accommodate Aid. Tisdahl to address the Ryan Field parking violation fine case. 1. Minutes of Sentember 26. 2007 Parkinu Committee Meeting — approved with the correction that both Alderman Eb Moran and Paul Giddings were present at the meeting. 2. Recommended Purchase of Parking Citation Processinu and Collection Services — Kevin Lookis submitted a contract proposal to replace the city's current PowerPark citation processing sofhvare from T2 Systems with an outsourced citation management and payment system supplied by Duncan Solutions. Mr. Lookis noted that the support for our current PowerPark system expires in February 2008 and that because of its web based software, outstanding handhelds, and flexible payment options, outsourcing the parking ticket management and payment processing functions to Duncan Solutions would benefit the city by streamlining the process and improving customer service. Paul Giddings inquired as to where the funding for the Duncan Solutions proposal would come from. Mr. Lookis responded that the project would be funded out of the General Fund. Mr. Lookis also went on to explain that funding for Duncan Solutions would be on a per item or citation basis with an estimated annual fee of S188,212.00. Mr. Lookis also pointed out that the theory is that Duncan Solutions will collect 85% of all citations with no in house costs and will produce all notices, which include an average of48,000 Notice To Appeaes and 20,000 35-Day Notices. The City's current collection rate on violations is approximately 72%. It was also pointed out that there would be no eliminating or reassigning of positions until a successful relationship with Duncan Solutions had been established. The recommendation to send the proposal to City Council was unanimously approved. 3. Pronosal to Increase Parkine Violation Fines in the Area of Rvan Field During Events -- Alderman Elizabeth Tisdahl suggested that due to the fact that the current parking fine amount isn't discouraging parking on game days, that fines be increased to S 100.00 per violation to help deter game day parking offenders. Alderman Tisdahl also inquired as to the possibility of increasing the fine for non-residents and the possibility of a major study of game day parking due to the hundreds of complaints she receives. Rick Voss indicated that due to the large amount of violators on game day he is always required to strip parking on Central Street. Mr. Voss also expressed concern over creating a permit parking zone due to the fact that we currently do not have enough PEO's to enforce a game day permit zone. Alderman Wynn suggested that the residents would like some type of study to possibly implement a system similar to that at ETHS with one side of the street devoted to residential only parking. Mr. Perman suggested that this would be a good opportunity to speak to N, U and see how other towns handle game day parking and to try to push NU to provide the city with better communication regarding television broadcast times. John Burke agreed that that some type of survey would be beneficial as well as some type of outreach with NU student sernzces. He noted that the City will be kicking off a Transportation Plan that includes a full parking study of all commercial districts in January and that this initiative could be enveloped into the study. Alderman Moran inquired about a list of game day offenders and Mr. Voss indicated that he could provide a list of game day parking citations written based on who they are and where they reside. 3. Parking Fund Recommendations — Jonathan Perman expressed to the committee that his main issue with the parking fund relates to when the TIFs expire. Also, he does not believe that the recommendations from 2 years ago are prudent at this time. Mr. Perman suggested that instead of accepting the recommendation to raise rates, the committee needs to look at innovative ways to improve revenue streams. Mr. Perman also stated that in his opinion you don't generate revenue by raising rates but perhaps instead we should take a look at creating a system to set our rates based on demand. Judy Aiello indicated that S 11 Million would be transferred from the Downtown 2 TiF to the Sherman Av. Garage debt of S12 Million. Vera Chatz suggested that perhaps the city should sell the garage. Alderman Wynn expressed the fact that it's cheaper to park on the street for 2 hours with our current meter rates than to park in the garage, and that perhaps we should charge 20% less per month for the top floor of the garage with the Premium Pass — good at all three garages — to offset any loss from roof parking discounts. Given occupancy levels at the garages vs. on the street, it is clear we need to do more to drive people into the garages rather than the other way around. Alderman Moran suggested taking a survey by getting out and talking to our customer or potential customer base to determine what they thought of the proposals and to help ascertain how we can get them to shop in Evanston. Some committee members noted that customers never throw support in favor of rate increases anytime. Alderman Wynne called for a vote on the recommendation to: - increase the meter rate from 50 cents to 75 cents; increase the monthly parking rate in the garages from S80 to 585; discount roof parking in the nested areas of Sherman Plaza and providing a premium pass good for all three garages. The Committee passed the recommendation with only one member voting against (Mr. Pcr man). 2 5. UA Fitness Proposal to Validate Customer Parking at Sherman Plaza — Held Over...John Burke briefly discussed LA Fitness' desire for a block validated rate in Sherman Plaza. LA Fitness says there average work out is just over an hour therefore most of their patrons do not benefit from the first hour free initiative and instead park out at the City meters, which are cheaper than parking in the garage between I and 2 hours. They suggested that they be allowed to validate parking in the garage and pay the City's meter rate between 1 and 2 hours (SI for 2 hours) in the garage instead of the garage rate (S2 for I to 2 hours). They believe it would be a win -win situation in that it would free up needed on -street metered space and increase use of the parking garage for the City with no loss in revenue for the City — and LA Fitness would be able to pay for its patron's parking. The Committee discussed the initiative but would like more data to support the statement that it would be revenue neutral. There was discussion that while some patrons currently parking for free at the meters before 8 a.m. would now be paying the City in the garage, others who are currently paying S2 in the garage for I to 2 hours would now be paying $1. John Burke will work with LA Fitness to see if they can generate enough data to support the revenue neutral claim. 6. CTA ivv Court Parking Lot Lease Agreement — Held Over ... John Burke briefly discussed the proposed lease submitted to the CTA for improving the gravel parking lot. Burke noted that staff believes the proposal to be too one-sided to CTA. He does that it does not allow the City to recoup the construction investment over the life of the investment (20 years). The Committee requested that staff counter a proposed payment schedule to CTA that is more balanced. 7. Proposal Increase in the Number ofOuarterly Visitor Passes Issued to Residents Citvwide— Regarding the proposal to raise the amount of quarterly residential parking passes available for purchase from 20 to 40, David Jennings indicated that approximately 5 years ago, the number of passes issued was reduced from 40 to 20 due to some problems that were being experienced at the time with student use of the passes. However, 20 quarterly passes do not meet the need of a large percentage of Evanston homeowners. Staff recommends a return to the level of 40 visitor passes for Evanston homeowners. The Committee approved the recommendation with only one member voting against (Ms. Chatz). 8. Resident Permit Parking Requests -- 1400 Block of Rosalie — Mr. Voss said that he is still waiting for responses to the survey and should have the final data next week. 1800 BIock of Hovland Court — Mr. Voss stated that a survey would be done to see if the block met the code requirements for RPP. The meeting was closed at 7:39 P.M. Respectfully Submitted, Glenn E. Davis Executive Secretary J, The Parking Committee rf Sub -Committee of the Ciry� Council of Evanston, Illinois DRAFT Minutes from the Meeting of December 12.2007 Members Present: Aid. Melissa Wynne, Aid. Steve Bernstein, Aid. Eb Moran, Mary Lou Smith, Vera Chatz, Jared Davis, Jonathan Perman, David Reynolds (Assoc. Member), Paul Giddings (Assoc, Member) Members Absent: Dave Galloway Staff Present: David Jennings, Public Works Director John Burke, Transportation Division Director Rick Voss, Parking Manager Matt Grady, Finance Director Kevin Lookis, City Collector DECLARATION OF QUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:25 p.m. ITEMS FOR CONSIDERATION Chair Wynne informed the committee that Item 94: Downtown Parkin¢ Rate Survev would not be heard due to the absence of Paul Pirhofer from CPS Parking. 1. Minutes of October 24.2007 Parking Committee Meeting — Approved without change. 2. Hertz Rent -a -Car Pr000sal to lease space in the Sherman Plaza Parkins Garage — Mr. Barry Millman from Horizon Realty and a Hertz Rent -a -Car representative were present to address the committee. Mr. Millman presented their proposal for a new Hertz Rent -a -Car retail location at the Sherman Plaza Parking Garage. Mr. Millman indicated that he had already executed a letter of intent to lease 1100 square feet of retail space on the main moor of the garage and was appearing before the committee to request a lease agreement with the City of Evanston to secure 14 parking spaces in the garage to store the rental vehicles. He informed the committee that Hertz Rent -a -Car had secured an agreement with Sherman Plaza Partners to use the loading dock in the lower level of the building to wash the rental vehicles using a new environmentally friendly car washing system, however he is unable to sign a contract for the retail space until a lease for the parking spaces with the City is secured. Alderman Wynn inquired as to the hours of operation and Mr. Millman responded that the hours would be 7:OOAM - 6:OOPM Monday - Friday and 9:OOAM - 1:OOPM Saturday and Sunday. Jared Davis expressed his concern over the potential for vehicles lining up on the street for customer pick-up and drop-off. Alderman Wynn also voiced her concern about the possibility for traffic flow problems saying that it is critical that people do not pull up and block traffic on Benson Avenue. John Burke suggested that the new loading zone around the corner in front of Sherman Plaza could potentially be used and enforced. David Jennings agreed that a loading zone would be a good solution to the possible traffic problems. Alderman Bernstein, Alderman Moran, and David Reynolds all questioned the 580.00 monthly rate that the city charges for each parking space and inquired as to whether or not we could legally charge more for commercial monthly parking passes. David Jennings responded that he was not authorized to charge more than 580.00 just because the parking space will be used by a commercial business. Alderman Wynn suggested that the Legal Department be asked about the possibility of charging different rates for commercial parking spaces while making sure that the city does not lock in rates, but instead, negotiates a tern rate increase. The lease agreement could set the monthly rate but that the City would have the ability to review that rate on an annual basis. David Jennings was asked to oversee the terms and language of the contract with Hertz to insure the best possible outcome for the city. 3. Lincoln Ave./Sheridan Road Intersection Improvement Proiect - Impacts to On street Parking — Andrew McGonigle from Northwestern University spoke to the committee concerning the intersection widening at Lincoln Ave. & Sheridan Rd. Mr. McGonigle informed the committee that some on -street parking spaces would be reduced to install a new turn lane at the intersection of Sheridan Road and Lincoln Avenue to improve traffic flow. 100% of the street parking lost during the construction is currently being used by NU students. The project would be constructed under a Right-of-way permit with the Public Works Department. Mr. McGonigle also informed the committee that NU was able to create an additional 221 parking spaces on the landfill by changing the configuration of the lacrosse and soccer fields that would certainly offset any small reduction in the on -street parking. Jared Davis expressed concern over the widening of the road on the north side of Sheridan Rd. and the impact it might have on refuse removal and the dumpster at one of the NU buildings, however David Jennings assured him that this would not cause any congestion or traffic hazard. The widening on the water plant side of the road would be minimal. The Committee concurred with the improvement. 4. Downtown Parking Rate Survey — Report to be provided at next meeting. 5.5-Year Parking Fund Forecast to include TIF Repayments — Matt Grady stated that he returned to follow up on a discussion from a previous meeting regarding the S l I million dollar Washington National TIF transfer to the Sherman Plaza Garage depreciation reserve in 2009. Mr. Grady stated that with the Sl I Million transfer, the projected parking funds balance over the 5-year period with the on -street and off-street parking rate increases proposed. Jonathan Pcrman questioned where the money collected for the parking tax is transferred to — the Parking Fund or the General Fund. David Jennings replied that the parking tax is indeed transferred to the Parking Fund. The question of where the Municipal Use Garage Tax is being transferred to was also raised by Mr. Perman who said that the Parking Fund wasn't showing its true revenue generation unless it is properly reflected. Jonathan Perman asked for w clarification at the next Parking Committee Meeting. David Jennings stated that he would provide the clarification at the next meeting. 6. Proposed Increases to Expired Meter Violation and Residential Permit Parkinz Fee (both from S10 to S15) — David Jennings briefly discussed the expired meter fees charged by Evanston and its surrounding communities. Mr. Jennings explained that while Evanston's expired meter rate is currently S10.00, Skokie's expired meter rate is 515.00, Wilmette's expired meter rate is S25.00 and Chicago's expired meter rate is S30.00 (non -central) and $50.00 (central). Mary Lou Smith commented that many people complain about parking tickets already and she was not in favor of the proposed fine increase. Jonathan Perman agreed and added that it is inappropriate to balance the budget with parking penalties. Alderman Eb Moran suggested that he would rather change the meter rate than change the expired meter penalty to generate revenue. Alderman Wynn suggested that something else be figured out in terms of balancing the budget, while Alderman Moran mentioned that he would prefer fee based rather than punitive based revenue generators. 7. Multi -Space Parking Meter Pilot Proiect Final Report -- Held over to next meeting. 8. Residential Permit Parking Requests - 1800 Block of Hovland Court — Rick Voss reported that the results of the Hovland Court survey showed that there is currently only 34% usage of the on - street parking and that the recommendation is not to extend the district based on these results. The Committee concurred. The meeting was closed at 7:47 P.M. Respectfully Submitted, Glenn E. Davis Executive Secretary 3 The Parking Committee A Sub -Committee of the City Council of Evanston, Illinois Minutes from the Meeting of February 27.2008 Members Present:, ., Ald.-Melissa Wynne, Ald. Steve Bernstein, Aid. Eb Moran, Mary Lbu Smith, Jared Davis, Jonathan Perman, Dave Galloway, David Reynolds (Assoc. Member), Paul Giddings (Assoc. Member) Members Absent: Vera Chatz Staff Present: David Jennings, Public Works Director John Burke, Transportation Division Director Rick Voss, Parking Manager Kevin L.00kis, City Collector DECLARATION OF OUORUM Alderman Wynne chaired the meeting and called the meeting to orderat'6:15 ITEMS FOR CONSIDERATION 1. Minutes of December 12. 2007 Parkine Committee Meeting= Approved without change. f 2. Maple Avenue Sidewalk Widenine Proiect - Church St. to Clark St. John Burke prefaced the presentation by discussing the city's internal monitoring of the -;pedestrian volumes downtown relative to sidewalk widths. He noted that while pedestrian volumes on Maple Avenue rival those found anywhere downtown, the sidewalk widths, especially on the cast side are somewhat narrow. Several committee members concurred that the sidewalks on Maple were constrained. Mr. Burke indicated that the original designers of the streetscape - Teska Associates - were asked to come back in and take another look at the concept to see if redesign and sidewalk widening was feasible. Nick Patera from Teska Associates presented to the committee a concept plan for a proposal to widen the sidewalk on Maple Avenue between Church Street and Clark Street. Mr. Patera indicated that the current sidewalk width of 11 feet on the cast side was a little tight and that they propose to narrow the broad 3 northbound travel lanes from 13 feet to 10 feet and transfer the 3 feet saved to the pedestrian way. Mr. Patera added that this project would require the relocation of the curb, streetlights, 6 trees, reduction of the loading zone, and the loss of 1 parking space. Mr. Patera also added that the plan includes a mid -block crossing addition to help alleviate pedestrian traffic crossing from the garage. The budgeted project cost of construction is S300,000.00. Alderman Bernstein expressed his desire with the project to enhance signage for the parking garage. Jared Davis inquired as to the possibility of a bridge or skywalk. David Jennings replied that it had been discussed in the original plans but that the decision was made to keep pedestrian traffic at street/retail level and t� a 8. Report Back/Updates — Held Over - CPS Downtown Parking Rate Survey - Parking Tax information, The meeting was closed at 7:00 PM Respectfully Submitted, Glenn E. Davis Executive Secretary 3 The Parking (Committee A Sub -Committee ojthe City Council of Evanston. Illinois Minutes from the Meeting of March 26.2008 Members Present: Aid. Melissa Wynne, Aid. Steve Bernstein, Ald. Eb Moran, Mary Lou Smith, Jared Davis, Jonathan Penman, Dave Galloway, David Reynolds (Assoc. Member), Paul Giddings (Assoc. Member) Members Absent: Vera Chatz Staff Present: John Burke, Interim Public Works Director Rick Voss, Parking Manager Glenn Davis, Executive Secretary DECLARATION OF QUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:10 P.M. ITEMS FOR CONSIDERATION 1. Minutes of February 27. 2008 Parking Committee Meeting — Approved without change. 2. Hertz Rent -a -Car Pronosal to lease space in the Sherman Plaza Parking Garage — modified proposal - Jim Klutznick, Sherman Plaza Partners, LLC. Alderman Wynne reminded everyone that the committee asked at the last meeting for a better explanation of where the parking spaces requested by Hertz were located. Rick Voss presented a detailed visual floor plan display of the proposed designated spaces for the Hertz Rent -a -Car location. Mr. Voss also recommended that the 43 parking spaces (currently time limited to after 10 a.m. parking) be converted to 1-hour parking spaces based on surveys that showed people currently parking for extended periods of time in these spaces. Alderman Wynne asked if this was the same arrangement that we have at Maple and Mr. Voss answered yes. Rick noted that the Hertz parking spaces on the ramp would move some of the 1-hour spaces next to the Sherman elevator tower adjacent to the CPS offices. Jonathan Perman asked that we include signage on the ramp up indicating that there is additional 1 hour parking around the corner. Alderman Wynne asked the committee if there was any comment on the new configuration. There was not. Alderman Wynne went on to say that she felt that this was a good solution to the problem and that this will make it more convenient for both sides and takes the complexity out of the original plan that was problematic. Jim Klutznick spoke to the committee regarding the Geo Wash demonstration that was presented on 03-21-08 saying that the presentation was well received by the staff present. John Burke noted that staff would be working with Hertz on a draft lease for consideration of future Parking and Council approval. 3. Discussion of Overnight On -street Resident Parkine of Commercial Vehicles — Jured Davis. Committee member Jared Davis addressed the committer with concerns regarding the restriction of overnight commercial vehicles parking on city streets, Mr. Davis told ilia committee that he was looking for an amendment or relaxation of the Ordinance for residents with a commercial vehicle that is the same size as other residential vehicles. Mr. Davis expressed his concern for those people who use their commercial vehicle as their personal vehicle such as taxi drivers, who in addition to working late hours could potentially be carrying large sums of cash and should not have to search for a parking space. Rick Voss wits risked flow the determination is made that a vehicle is in fact a commercial vehicle and he replied that in addition to a vehicle displaying a commercial license plate, any vehicle with commercial signage on it is considered a commercial vehicle. Mr. Voss also Indicated that ill addition to the license plate and/or signage indicator any vehicle that is obviously used as it commercial vehicle would be subject to ticketing. Mr. Davis asked if resident commercial vehicle permit could be created for those people who live in Evanston, drive commercial vehicles, and use those same vehicles its their personal vehicles. Alderman Wynne voiced her concern over the commercial vehicle permit suggestion and noted that she often receives complaints regarding Autobam, Budget, and Enterprise Rent -a - Car taking up street parking spaces with their vehicles. Alderman Wynne added that there needs to be a balance between how we accommodate people who use their vehicle partly for work and partly for personal use versus people like Autobam and Budget who park on the street where spaces are limited. Jonathan Pcrman asked Mr. Davis that if the committee were to consider an ordinance allowing overnight street parking for residents with commercial vehicles whether or not 25 feet would be a reasonable length and Mr. Davis replied that yes 25 feet would be sufficient. Alderman Bernstein noted that he would not have a problem with the permit its long as there is no signage on the car. Alderman Bernstein added that he was displeased with the city's current code, which refers to the Illinois Vehicle Code and suggested that the City of Evanston's ordinance be changed to state specifically what the city prohibits and what ilia city allows. Alderman Wynne and Alderman Bernstein both suggested that the cone n ace send ilia item with some of their thoughts to the Citywide Transportation Plan study for a more comprehensive review and approach. 4. CPS Annual Contract Renewal John Burke began by saying that a year ago staff came before the committee to discuss replacing the updated revenue control system at Church Street. He noted that the Parking Committee and the Council agreed to replace that equipment, fully automata Church St, and Maple Avenue and tic the three downtown parking systems together with an interconnected revenue control system. He noted that the City will begin reaping the benefits of that investment. CPS worked very closely with staff to get the automation completed during the second year of their 3-year contract. The automation will save the City approximately 5400,000.00 in the 3"t year of the CPS contract. Mr. Dale Hathcock of CPS Parking gave the committee a detailed breakdown of the 2008-09 budgeted expenditures for the Maple Avenue, Church Street, and the Sherman Plaza Garages. Mr. Hathcock detailed the 2008-09 expense breakdown for the three self -park facilities which totaled 51,929,978 or about 5400,000 under last year's not -to -exceed contract fee. The Committee was very appreciative of the work and recommended that the Yd year contract not -to -exceed fee with CPS be approved and moved on to the Administration and Public Works Committee. S. Pronosed Loading Zone on Chicago Ave — would require the elimination of one metered parking space. Item withdrawn. G. Rcnort Back/Llndates LISPS Lease — Maple Ave. Garage: John Burke noted that USPS had responded with amendments to the draft lease with the City for parking 44 vehicles at the Maple Avenue Garage to address Alderman Bernstein's concerns. He went through each item. Alderman Wynne suggested that if there were no problems with the addendum that the item should be sent to City Council. Alderman Bernstein indicated that he did not have a problem with the addendum and if the legal department did not then he's fine with sending the matter to the City Council. Parking Tax information: The question of what fund the Parking Tax dollars are currently being applied to was answered - the General Fund. Citywide Multi -Modal Transportation PIan -- John Burke noted that the project had begun and that Alderman Moran was representing the Parking Committee on the advisory committee. He noted that the Parking Consultant working with TYL1N in developing the plan would be coming to an upcoming Parking Committee meeting to discuss various parking topics. Arc -Paid Parking Tickets — Customer Promotion — CPS/EVMARK: CPS/EVMARK highlighted a plan to encourage the promotion and use of a Pre -Paid Parking Coupons at the parking garages. They had discussed the use of a flier as one form of informing the local retailers and customers of the program. The meeting was closed at 7:30 PM Respectfully Submitted. Glenn E. Davis Executive Secretary 3 The Parking Committee A Sub -Committee of the City Council of Evanston, Illinois Minutes from the Meeting, of April 30.2008 Members Present: Aid. Melissa Wynne, Ald. Steve Bernstein, Ald. Eb Moran, Mary Lou Smith, Jared Davis, Jonathan Pcrman, Dave Galloway, David Reynolds (Assoc. Member), Paul Giddings (Assoc. Member), Vera Chatz Members Absent: None Staff Present: John Burke, Public Works Director Rick Voss, Parking Manager Sandra Chavis, Executive Secretary DECLARATION OF OUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:10 P.M. ITEMS FOR CONSIDERATION 1. Minutes of March 26.2008 Parkina Committee Meeting — Approved without change. 2. Lot 60 Pav-Bv-Space ProDosal — John Burke stated that Lot 60 was always supposed to be metered but that its configuration did not lend itself to a single space meter application. He noted that the Lot 24 pilot program with the multi -space meter taught us that the best application for these meters is in a parking lot where you have slower turnover and a lot of repeat customers. Rickey Voss stated that the Pay -By - Space -machines were in the range of 12 to 15 thousand dollars. Mr. Voss went on to say that there are 3 major machines that the city would evaluate, however we will go out with 3 bids to try and get the best price possible after the appropriate machine has been identified. Mr. Voss added that there are 14 available spaces in Lot 60 beyond the ones that are already committed for use and that the device can be wall mounted or mounted in some other fashion as not to penetrate the floor of the parking structure. Alderman Wynne then asked if there were any additional lots in the city in which we could apply this technology and Mr. Voss replied that Lot 54, which is a commuter lot near Central Street would be a good fit for this technology because the same people use the Iot on a daily basis. Alderman Wynne called for a go ahead vote on the proposal and the vote was unanimously in favor of the proposal. 3. Citvwide Multi -Modal Transportation Plan fMMTPI — Discussion with Rich Associates, Parking Consultant— Project Summary and Schedule attached. The city's Senior Traffic Engineer Rajccv Dahal spoke to the committee regarding the MMTP stating that all modes of transportation are being studied as well as parking by two committees, the Policy Advisory Committee & Technical Review Committee. Mr. Dahal explained that there has been one public open house regarding the MMTP and that the consultants (T.Y. Lin) are currently in their data gathering process. Jim Considine from T.Y. Lin International addressed the committee regarding the issues of the MMTP and said that you can't just discuss parking or pedestrian issues because all of theses different issues are interconnected and should be considered in the context of a whole comprehensive plan. Alderman Bernstein inquired as to where T.Y. Lin obtained the statistics and Mr. Considine replied that it was from US Census data gathered as of 2000. Mr. Considine went on to say that the MMTP objectives were based primarily off ofthe strategic Plan, the Downtown Plan, and the Comprehensive Plan. Mr. Considine met with the CTA to review the census data to try to find any sort of anomalies and to determine if there arc any areas that are underserved as well as to look at the amenities at all train stations and several bus stops. T.Y. Lin will also be doing a condition assessment using volunteers from the community to help provide data on the changes, disrepair, and ADA compliance of the citywide sidewalk system. Mr. Considine also indicated that there would be 8-I0 focus groups that will be specifically targeted to the various plan objectives, as well as an online survey that will help reach out to a broader community base. Mr. Dahal was asked how the focus group members are chosen and he replied through various Merchant's Association's, the Chamber of Commerce, EVMARK, and Northwestern University, as well as from residents who have requested through the public meeting and online to participate directly. It was suggested that staff utilize the Round Table, Evanston Review, flyers, cable TV, and various other means to ensure that residents know about the study and how to get involved. Alderman Tisdahl addressed the committee with her concerns regarding the number of buses traveling down Central Street with little to no passengers and whether or not the MMTP will be addressing this issue. Mr. Considine replied that they will indeed be preparing maps showing all bus routes and their service along with having discussions with the CTA regarding rider statistics, as well as looking at the GIS data generated on those routes and what improvements can be made. 4. Sherman Plaza Resident Parkine Survev — Evanston resident Carl Bova addressed the committee by saying that he had taken an interest in the Downtown Plan's, Transportation Section number 5 regarding parking. Mr. Bova's concerns stem from table 5A which suggests that there is a very low utilization of the city's parking garages. Mr. Bova went on to express his displeasure with the method in which the car counts were taken in the garages saying that he thought it was a very inaccurate or imprecise way to promote something to a master plan status. Mr. Bova explained that since he felt that the scope of work done in the parking study was extremely limited he took it upon himself to go out at one o'clock in the morning to the Sherman Plaza Parking Garage and conduct his own survey. While at the garage Mr. Bova noticed that the public portion of the garage was virtually empty with the exception of the spaces clustered around an entrance to the residential elevators. Mr. Bova went on to say that there were 68 vehicles clustered around the vicinity of the elevator entrances on any one of the given floors and stated that he knows that these figures have never been identified with respect to the study that was conducted by the consultant. In addition to the 68 uncounted vehicles, additional factors such as the study being conducted in the middle of the summer while residents are on vacation as well as Northwestern students being away on break were also omitted from the study. Mr. Bova then went on to discuss his concerns with the deterioration of the city's 42 viaducts and 9000 feet of retaining walls. John Burke responded to Mr. Bova's concern's stating that the viaducts and bridges will be addressed in the Transportation Plan. Alderman Bernstein added that there had been $35 Million dollars earmarked by George Ryan's administration to repair six viaducts but that unfortunately those funds were diverted to the CTA while they denied that those funds were ever intended to be distributed to the City of Evanston. Alderman Bernstein suggested that Mr. Bova return to the City Council's Planning and Development Committee in a couple of months to revisit the issues on the Downtown Plan. 5. Other Business None. The meeting was closed at 7:30 PM Respectfully Submitted, Glenn E. Davis Executive Secretary 3 The Parking Committee A Sub-Commine a ojthe City Council of Es-anston. Illinois Minutes from the Meeting of June 25.2008 Members Present: Aid. Melissa Wynne, Aid. Steve Bernstein, David Reynolds (Assoc. Member), Paul Giddings (Assoc. Member), Jonathan Perman, Vera Chatz Members Absent: Aid. Eb Moran, Mary Lou Smith, Jared Davis, Dave Galloway Staff Present: John Burke, Public Works Director Rick Voss, Parking Manager DECLARATION OF OUORUM No Quorum due to absent members. Alderman Bernstein chaired the meeting and called the meeting to order at 6:10 P.M. ITEMS FOR CONSIDERATION 1. Minutes of Anvil 30. 2008 Parking Committee Meeting -- Not approved due to a lack of a Quorum. 2. Pilot Program — New Light Fixtures Church Street Parking Garage — Rick Voss addressed the committee regarding a proposal for the replacement of the lighting system in the Church Street Garage. Mr. Voss stated that the garage currently utilizes a high pressure sodium lighting system and that they would like to replace it with a more efficient fluorescent lighting system. Mr. Voss went on to explain that based off ofthe positive results of a successful year long test of one fixture that was converted to fluorescent, he would like the committee to approve the conversion of ten additional fixtures for testing purposes. The proposed fluorescent fixture's are more efficient, burn brighter, and would only require a total of 485 fluorescent fixtures to light the entire garage as opposed to the current 752 high pressure sodium fixtures. Along with the energy savings there would also he maintenance savings, as well as the savings due to the reduction of the number of fixtures. The 10 year cost of the current fixture's are roughly S15,000.00 versus the 10 year cost of the proposed fluorescent fixture's estimated at S3,300.00. Alderman Bernstein indicated that due to the cost of the proposed pilot valued at S2,000 for 10 fixtures, that committee approval wasn't necessary and that the pilot program could go forward and that the results and recommendations should be brought back to the committee after completion. 3. Pronosed Policv — Residential Parking Permit — Visitor Pass Program — Rick Voss stated that the current set policy allows homeowners 40 visitor passes per quarter, with renters being allowed 20 per quarter and a 60 pass per quarter allowance for home -based businesses. On the rare occasion when a home based business would require more than 60 passes per quarter Mr. Voss indicated that he would require not only a sufficient reason for the additional passes but that he may survey the area to make sure that the surrounding residents would not be adversely affected. The purpose of the update was that Mr. Voss wanted to re -confirm the policy with the Committee. 4. Pronosal — Reduced Parkine Pass Rate -- Unner Level of Sherman — Rick Voss explained that there are currently 213 spaces not used on the 12th floor of the Sherman garage on a typical weekday. The goal of the reduced top -floor parking pass rate is to increase use of the top deck by 1) moving people up in the facility freeing up more convenient space on lower floors and 2) bringing in new customers. Dale Hathcock of CPS Parking reviewed the projections of use on the top deck provided by CPS. The use assumed a reduction of the top deck rate from S851month to S701month. Aid. Wynne inquired as to how the proposal would be marketed to new customers. Both Mr. Hathcock and Mr. Dan Rachi also of CPS Parking stated that advertisement would be made though EVMARK, the Chamber of Commerce and through the web site to draw attention to the new rate. Aid. Bernstein asked if stores could buy a minimal amount to get the program started. It was suggested that target customers would be employees of the downtown area but consideration of equal protection need to be considered. Alderman Bernstein requested that the Law Depa-rtment provide a legal opinion on advertisement and check the ordinance for rate structure. Aid. Wynne asked how the prices were decided. Mr. Hathcock related that prices as suggested were based on what was believed to be a fair assessment of occupancy and to ensure that the garage does not suffer a loss of revenue. He added that the prices suggested were only an example and that modifications to the price structure could be made. John Burke noted that a 15 to 20% reduction for the inconvenience of uncovered and more distant top -deck parking was not unusual. Jonathan Perman noted that this was the type of variable pricing policy he had been noting should be done for some time. He asked that assuming the projections for use hold up would the garage be making money instead of losing money under the proposal. Mr. Hathcock stated that the City could realize a 54,000 annual increase in revenue based on percentages given and the suggested 570.00 per vehicle rate. Staff would report back at the next meeting with the findings from the Legal Department. r S. Housekeenine — Ordinance 69-0-08 amendment to Citv Code — Rick Voss stated that Wendy McCambridge brought this to his attention that there are two ordinances regarding immobilization that basically say the same thing except that one gives a 30 day notice and the other gives a 21 day notice. The second ordinance was passed, the first ordinance was never amended to reflect the same information. This proposed amendment is to align both ordinances to give a final 21 day boot notice. This item was approved by committee. 6. Other Business - Paul Giddings expressed his concern over possible commuter parking on Chicago Avenue from South Boulevard to Keeney which is taking up valuable parking space. He asked that we examine options to regulate parking in that area. Rick Voss was directed to conduct a parking survey of the street to determine use and occupancy. The meeting was closed at 7:30 PM Respectfully Submitted, Glenn E. Davis Executive Secretary 3 The Parking Committee A Sub-Commitfee of than City Council of Evanston, Illinois Minutes from the Meeting of July 23.2008 Members Present: Aid. Melissa Wynne, Aid. Eb Moran, Mary Lou Smith, Jared Davis, Jonathan Perman, Dave Galloway, David Reynolds (Assoc. Member), Paul Giddings (Assoc. Member), Vera Chatz Members Absent: Aid. Steve Bernstein Staff Present: John Burke, Public Works Director Rick Voss, Parking Manager Glenn E. Davis, Executive Secretary DECLARATION OF OUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:05 P.M. ITEMS FOR CONSIDERATION 1. Minutes of Anril 30. & June 25. 2008 Parkins Committee Meeting — Approved without change. 2. Chicago/South Boulevard Parkins Survev— Rick Voss began by addressing the committee regarding a week long survey that was conducted to ascertain the occupancy rate and commuter rate of the Chicago Ave. and South Blvd. area, According to Mr. Voss there were 131 vehicles identified and 30 that were unidentified, with 24% of those identified residing within the affected area, and 32% of the identified vehicles who are other Evanston residents. With 32% of Evanston residents apparently using the area as commuter parking, it makes the total number of spaces used by commuters 69%. Mr. Voss indicated that he had been considering several ideas as possible solutions to this situation and that among his ideas of split between 50/50 long term meters & free parking, a permit area of seven to nine, or making Lot I a commuter lot that he would be doing some follow up investigation and will bring back those ideas in September. Jonathan Perman agreed that a nominal monthly fee for Lot I might be a favorable solution as well as Alderman Wynne who indicated that she would like to figure out if we can market Lot I and possibly get some long term meter revenue out of it at a decent rate. Alderman Wynne suggested that Mr. Voss come back to the committee in September with some additional information regarding the possible transformation of Lot 1 into a commuter lot. 3. 4-Hour Time Limit Meter Areas - Discussion -- �11 Rick Voss stated that in response to concerns of restaurant owners within the downtown business district, there was an idea of converting certain meters in areas of downtown with a heavy restaurant presence into 4 hour meters for the benefit of restaurant patrons. This would only include certain areas downtown due to the fact that our current meters don't allow us to change from 2 to 4 hour time limits after 5PM. Alderman Moran indicated that he frequently receives negative feedback from his constituents regarding the current 2 hour time limit and the effect it has on those who are having dinner downtown. Jonathan Perman inquired as to the cost of upgrading our current meters to be able to switch from 2 to 4 hours time limits after a certain time of day and Mr. Voss replied that the cost would be approximately S600.00 per meter. Mr. Voss went on to explain that the city's roughly 2300 meters citywide would likely be replaced within the next 4 years. Alderman Wynne requested that in addition to a turnover study being conducted that the costs of both replacing the meter heads, and/or converting all meters at the Best Western Lot to 4 hours be brought back to committee in September. 4. Undates — • Reduced Top -Floor Parking Pass Proposal — Sherman Plaza Garage Rick Voss advised the committee that due to the Equal Protection clause that we must advertise to all equally and that he would be utilizing EVMARK and the Chamber of Commerce to come up with an advertising strategy to target and market the reduced top floor rate. • Pilot Program — Light Fixtures — Church Street Garage Mr. Voss indicated that he has ordered the lights and that the contractor (S&P Electric) will hopefully complete the installation within the next 3 weeks which will allow us to begin the pilot program. • Additional Comments -- Dave Galloway inquired as to the shielding of light fixtures to reduce glare of the light source and John Burke replied that there was a project currently underway by Facilities Management to provide cutoffs at the Maple Garage and that they are also looking at some locations at the Church Street Garage as well. Alderman W)mne commented that Alderman Rainey has asked that the committee to discuss the usage of the city lot at Chicago & Howard. Mr. Voss added that Alderman Rainey also would like to know what the feasibility would be of converting it into a residential permit lot. Mr. Voss indicated that if marketed correctly that a converted lot could be filled to 50% capacity versus the current usage of 4%. Jonathan Perman added that he would like a survey conducted to be sure that there is a demand for the proposed spaces before the conversion. John Burke indicated that he had received a request from I -Go for a space at Lot 51 and the committee members voice various concerns with that location and concluded that 1-Go should look for an alternate lot. fd Cyr w 1 r The meeting was closed at 6:55 PM Respectfully Submitted, Glenn E. Davis Executive Secretary The Parking Committee R Sub -Committee of the City Council of Evanston. Illinois Minutes from the Meeting of September 24. 2008 Members Present: Aid. Melissa Wynne, Ald. Eb Moran, Aid. Steve Bernstein, Jared Davis, Jonathan Perman, Paul Giddings (Assoc. Member), Vera Chatz Members Absent: Dave Galloway, David Reynolds (Assoc. Member), Mary Lou Smith Staff Present: John Burke, Public Works Director Rick Voss, Parking Manager Glenn E. Davis, Executive Secretary DECLARATION OF OUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:14 P.M. ITEMS FOR CONSIDERATION The order of the agenda items was rearranged to be heard in the following order 1,5,4,2,3 1. Minutes of July 23.2008 Parkine Committee Meeting — Approved without change. 2. USPS Lease Lot 25 — Rick Voss explained to the committee that he has updated the 1994 lease with the USPS for Lot 25 so as to mimic and expirelrencw at the same intervals as the Maple Av. Garage Lease. Mr. Voss went on to explain that the rate for each of the 24 spaces will be increased from S64.00 per mo. to the current rate of S85.00 per mo. effective November 1, 2008. Vcra Chatz inquired as to who has responsibility for the lot maintenance and Mr. Davis indicated that it is the city's responsibility by contract at which time Mrs. Chatz requested that a crew be sent out to clean the lot. Mr. Voss agreed to direct a crew to insure that it is accomplished. The committee recommended approval to send to the City Council. 3. Transnortation Plan - Parkine — Jim Considine from TY Lin addressed the committee to give a status update on his firms progress regarding the transportation plan. Mr. Considine indicated that the data collection phase of the project was almost complete as well as much of the public involvement process and that there was a public workshop being held on October l st with the final workshop to be held in late November or early December. John Rinell of Rich & Associates was introduced to present several preliminary visual displays drawings outlining various supply vs. demand parking scenarios throughout the city. The presentation provided data on various parking utilization and peak occupancy rates as well as public vs. private, on street vs. off street, and transit parking in various sections of Evanston including downtown as well as other locations throughout the city. Jim Considine explained that the goal of this study is to provide the City of Evanston with a big picture of the parking vs. pedestrian vs. transit issues and to give us the tools to drive policy and guidelines with the information provided. Mr. Rinell offered his opinion as to what the 2 key issues arc regarding parking which was the lack of adequate signage & the pricing and payment structure currently being used at which time Mr. Burke indicated that there would be a cellular phone provider at the next meeting to address alternative payment options. 4. Manic Avenue Streetscape — Nick Patera of Teska Associates and Steve Berecz of Gewalt Hamilton Associates presented to the committee an update on the Maple Avenue Streetscape progress. Mr. Patera explained that the previous plan called for the travel lanes to be narrowed and the pedestrian sidewalk to be widened by roughly 8 feet. Mr. Patera indicated that his firm has conducted interviews with merchants and property owners using a more specific survey, and along with the assistance of Steve Berecz (Gewalt) who prepared the latest version of the plan, gathered additional information to aid in achieving optimal pedestrian movement while not impeding the flow of traffic. The method in which the optimal traffic and pedestrian flow was achieved was by removing the dual northbound and southbound travel lanes allowing not only increased pedestrian space in front of the garage and movie theatre but along a greater length of the entire street. Alderman Bernstein inquired as to the cost of the project and Mr. Patera replied that it would be roughly $350,000.00 at which time Aid. Bernstein voiced his preference to spending that money on the Maple Avenue Streetscape project rather than the Maple Avenue Garage project. Mr. Berccz explained to the committee that after looking at the original plan Gewalt's initial impression was to move to one lane of traffic in each direction. Mr. Bcrccz also stated that during one of the meetings held on this project, all of the merchants that attended the meeting agreed that one lane of traffic in each direction was preferable. John Burke also indicated that the city had received feedback from stakeholders who preferred a block long continuous expansion of the sidewalk, which will also assist in the installation of a mid -block crossing. The area merchants also voiced concern over having any construction take place during the holiday season and felt that the best time for the project would be late winter/early spring. Aid. Wynne asked how long the project would take to complete and Mr. Teska & Mr. Bcrccz both estimated 6-8 weeks. Aid. Moran expressed his apprehension and vulnerability when personally walking past the garage and asked if there had been any thought to increasing pedestrian safety in front of the driveway of the garage, at which time Mr. Burke suggested that flashing strobe lights could be installed and that it wouldn't be too costly. Ald. Wynne asked how much wider the pedestrian walkway would be at the garage stairway entrance/exit and the reply was 1-1/2 feet. Aid. Wynne then asked if it would be possible to make it wider and was informed that the problem that brings up is that it would be more difficult for delivery trucks who turn south onto Maple Ave. from Clark Street to turn safely. The committee recommended approval to move forward with the planned improvements. 5. Manic Avenue Garage Facade — David Cook addressed the committee regarding proposed repairs/rcmodeling at the Maple Avenue Garage. Mr. Cook explained that the east fagade is incomplete and lacks continuity from end to end due to artwork that was never installed, the awning is ineffective because it is clear and allows light to shine through, the west side light pollution is problematic, and the dry pipe sprinkler system is costly to maintain. Mr. Cook then went on to explain the scope of work which includes removing and replacing the awning, installing new masonry to complete the fagade, painting exposed spandrels, installing green plants at the street level, installing grills to block light pollution, and removing the dry pipe sprinkler system. Jared Davis expressed concern over spending 5800,000.00 to make purely cosmetic changes to the Maple Avenue Garage. All of the other committee members also voiced their concerns over the proposed renovations including Aid. Bernstein who voiced his opposition to any change in the garage, Aid. Moran who indicated support only for grills to block light pollution, and Aid. Wynne who also supports grills to block light pollution and requested additional information about the maintenance costs and problems with the dry pipe vs. stand pipe sprinkler system. Jonathan Perman questioned whether it would be more prudent of the city to pay down the debt service while Paul Giddings voiced his opposition to replacing the awning. All of the committee members requested a full wid comprchensive cost breakdown of each proposed item as well as the amount of money remaining in the TIF fund. Doug Gaynor indicated that he would request a Bid on the proposal and bring that information to the October 22nd meeting as well as secure and pass along the balance in the TIF fund early next week. 6. New Regulation Request — This item was addressed by Rick Voss via internal memorandum on October 1st, 2008. 7. Undates — These items were addressed by Rick Voss via internal memorandum on October 1 st, 2008. • Reduced Top -Floor Parking Pass Proposal — Sherman Plaza Garage Marketing Strategy • Lot 53 — Chicago at Howard — Permit Proposal • Lot 1 — Commuter Use • Reconsideration of I -GO Request — Noyes Elevated Parking Lot • Turnover Study for 4 hour Time Limit (Lots 3114) • Pilot Program — Light Fixtures — Church Street Garage The meeting was closed at 7:37 PM Respectfully Submitted, Glenn E. Davis Executive Secretary The Parking Committee A Sub-Conunittee of the City Council of Evanston. Illinois Minutes from the Meeting of October 22, 2008 Members Present: Aid. Melissa Wynne, Aid. Eb Moran, Jonathan Perman, Vera Chatz, Dave Galloway, Mary Lou Smith, Jared Davis, David Reynolds (Assoc. Member) Members Absent: Aid. Steve Bernstein, Paul Giddings (Assoc. Member) Staff Present: John Burke, Public Works Director Paul Schneider, Director of Transportation Rick Voss, Parking Manager Glenn E. Davis, Executive Secretary DECLARATION OF OUORUM Alderman Wynne chaired the meciing and called the meeting to order at 6:10 P.M. ITEMS FOR CONSIDERATION 1. Minutes of September 24.2008 Parkine Committee Meeting — Approved without change. 2. Maple Avenue Garaue Facade -- Doug Gaynor and Dave Cook updated the committee on the proposed improvements to the Maple Avenue Garage fagade and the revised scope of work to be done. Mr. Gaynor and Mr. Cook indicated that there would be no work done to the east elevation and that the north elevation would receive new masonry cladding to complete the fagade at the hotel entry. The estimated cost of the north elevation masonry cladding is S34,000.00. Currently, a pilot program is being conducted at the Church Street Parking Garage involving, the use of Fluorescent lamps. The light spillage from the west elevation will be addressed by replacing the HID lamps with Fluorescent Lamps to eliminate light spillage and with the use of the Church Street pilot, baffles will be installed to determine their effectiveness for use at the IMaplc Avenue Garage. Mr. Cook concluded by explaining that the dry pipe sprinkler system would be removed, separating the office and store front ire protection from the remainder of the garage, and scrapping the remaining piping for salvage. The estimated cost of the sprinkler system demolition is S44,446.00 which does not include the salvage value. The Committee unanimously approved the masonry work, the dry pipe sprinkler work, and the fluorescent lamp pilot at the Church Street Garage. 3. Snow Citation Fine Increase — Suzzette Eggleston addressed the committee regarding the proposed snow citation fine increase from twenty five dollars to thirty five dollars which would be comparable to our surrounding communities. Ms. Eggleston indicated that this proposal was brought to the A&PW Committee in January 2008 but was tabled there and referred to the Parking Committee for consideration. Ms. Eggleston also explained that although this will not be a major revenue generator the hope behind increasing the tine is to get residents to move their vehicles in order for the plows to operate efficiently. Alderman Moran moved that the rate be raised and Alderman Wynne agreed citing the costs associated with re -plowing those streets where vehicles did not move. Jared Davis expressed his concern citing that over the previous winter there were several instances when the street that he resides on was not plowed for 3-4 days and worries that his neighbors will get unwarranted tickets. Ms. Eggleston assured the committee that during every snow emergency she consistently monitors the GPS maps to determine which streets were not plowed and indicated that although 75% of the vehicles may have moved off of a particular street, that street (especially if narrow) will be skipped on purpose to reduce the city's accident liability. This item was unanimously approved by the committee. 4. Maple Avenue Sidewalk Widening Improvement — Desien Concerns — John Burke introduced three representatives from Arthur Hill & Company who appeared before the committee to voice their opposition to the Maple Ave. Sidewalk Widening Improvement Project. Mr. Steve Engleman from Arthur Hill told the committee that he and his representatives had videotaped the sidewalk at various intervals on a Friday night during a movie opening and saw no need for the sidewalk to be widened. Mr. Engleman also indicated that he had passed along the video via mpeg files to the previous Assistant City Manager, Judy Aiello and several other staff members of the City of Evanston. Mr. Bruce Reed from Arthur Hill told the committee that if the sidewalk widening project was to proceed then they believe that angled parking is critical to their customers for the perception of easy store access. Mr. Reed went on to request that improved rate signage be placed at the garage as well as short term 1 hour easy convenient parking provided for retail shopping customers instead of those spaces being leased to Enterprise Rent A Car and the Evanston Post Office. Mr. Reed also requested that once the 1 hour short term parking had been created that the spitters be moved and/or relocated. Mr. Reed would also like to have a designated Valet Parking area, public art installed, and the signs for the Northwestern University Research Park removed. The final request from Mr. Reed was that l extra free hour of parking be granted for validation on spending money with any merchant or in a restaurant. Alderman Wynne and John Burke asked Mr. Reed to submit the list of requests in writing for the committee to review further. 5. Revcon Service Agreements — Church and Maple Garaees — Rick Voss explained that as of last year the City entered into a service agreement with Revcon for the Parking Access and Revenue Control equipment upon expiration of the warranty and now that the Church Street and Maple Avenue garage warranties are to expire, he requests that the committee approve entering into new service agreements with Revcon as well. The item was unanimously approved by the committee. G. Undates —Provided by Memorandum • Pilot Program — Light Fixtures -- Church Street Garage • Remove 2 Hours Parking Limit from the 2100 block of Jackson —Petition 2 0 if • Residential District Permit — 1800 Hartrey — Petition • Lang Term Meter Replacement — 1744 Oak — Rickey A. Voss — Approved By Committee • Lot 53 — Chicago at Howard — Permit Proposal — Approved By Committee • Lot 1 —Commuter Use • Reconsideration of I -GO Request — Noyes Elevated Parking Lot — Approved By Committee • Turnover Study for 4 hour Time Limit (Lots 3/14) • 20 Minute Meter Request — 1"11380 — 500 block of Dempster— Approved By Committee • Reduced Top -Floor Parking Pass Proposal — Sherman Plaza • Citation Management Collection Process — Memorandum Attached, Wendy McCambridge, Administrative Adjudication Manager The meeting was closed at 7:55 PM Respectfully Submitted, Glenn E. Davis Executive Secretary 3 The Parking Committee A Sub -Committee of the City Council of Evanston, Illinois Minutes from the Meeting of November 19, 2008 Members Present: Aid. Melissa Wynne, Aid. Eb Moran, Aid. Steve Bernstein, Jonathan Penman, Vera Chatz, Dave Galloway, Mary Lou Smith, Jared Davis, David Reynolds (Assoc. Member) , Paul Giddings (Assoc. Member) Members Absent: None Staff Present: John Burke, Public Works Director Paul Schneider, Director of Transportation Rick Voss, Parking Manager Glenn E. Davis, Executive Secretary DECLARATION OF OUORUM Alderman Wynne chaired the meeting and called the meeting to order at 6:12 P.M. ITEMS FOR CONSIDERATION 1. Minutes of October 22.2008 Parkine Committee Meeting — Approved with the correction that Paul Giddings was absent. 2. ParkMagic Mobile Technologv — John Burke introduced Mark Celli from ParkMagic Mobile Technology who addressed the committee regarding its standalone on street metered parking pay by phone service. The ParkMagic system includes an in -car display to provide parking enforcement officers with all relevant compliance information via a web enabled handheld device. The ParkMagic system eliminates the need for the procurement, maintenance, and distribution of new equipment which removes the expense of any capital investment for hardware and software purchases. In addition the Parklyfagic system is also an intemet based managed service with the capability of daily EFT deposits with all transaction costs absorbed by ParkMagic and the monthly management fee ranging between 7.5% & 17.5°,o. Parking enforcement officers are alerted that a vehicle has the ParkMagic device with window decals and rear view mirror hang tags in addition to the electronic in car windshield device. Current Evanston resident and Former Parking Committee Meeting Member John Hamerschlag spoke to the committee regarding his usage of the - ParkMagic device in the City of Chicago and how much he appreciates the convenience and ease of use the ParkMagic device provides. Jonathan Perman asked how the roll out and education of the system's requirements would be handled and Mr. Celli replied that ParkMagic could customize a roll out plan including various media outlets and press conferences. Rick Voss stated that he felt the ParkMagic device was a good system not only for customer convenience but also for improved compliance. John Burke stated that this presentation was for the committees information only and that since it is currently being piloted in Chicago that we should take a look at the system and study the results based on its introduction in Chicago. 3. Church Street Plaza SPE, LLC Recommended Parking lmr)rovements — John Burke addressed the committee regarding Bruce Reid's letter dated 10/24/08 with the City's responses to each of the concerns outlined in the letter. Request (1) was approved for additional signage in the elevators and stairwells as well as the movie theatre regarding the garage's costs and free time periods with movie validation. Request (2) was referred back to city staff and CPS for additional cost analysis regarding extending the free 1 hour parking to 2 hours for all shoppers and diners who patronize Downtown retail or dining establishments. In addition, the committee recommended that the council look at providing free Saturday garage parking during the holiday season to help spur Downtown retail business. Request (4) was addressed by Rick Voss who after reviewing the Enterprise Rent-A-Car Lease indicated that the lease stated that they are entitled to use the 5 spaces near the short term parking. Mr. Voss indicated that he would contact Enterprise to inquire as to whether they would be willing to renegotiate the usage of those spaces and let the committee know what his results are at the next meeting. However, Mr. Reid indicated that they wished to maintain a good relationship with Enterprise and no longer wanted to pursue the matter of the 5 parking spaces dedicated the Enterprise. Request (3) was addressed by John Hammerschlag who provided background information on the possible moving of the spitters. Rick Voss added and Aid. Wynne agreed that moving the spitters was not an issue and rather than move the spitters that perhaps promoting the 1 hour free parking spaces should be attempted before consideration is given to moving anything. Request (5) was addressed by Rick Voss who indicated that after the first of the year there would be a space identified in the garage along with the assistance of VIP Valet for a dedicated and nested area for valet service. Request (6) John Burke indicated that the Public Art Committee is currently working on a solution for the garage and has a meeting scheduled for 12-04-08 after which time we should know more about their recommendations. Request (7) Rick Voss indicated that he had been given information that the city has recently hired a real estate consultant to actively advertise and lease out the vacant space. Request (8) Aid. Moran expressed his desire for an entire makeover of the area which would include a public gathering place with an amphitheatre area for lunch along with some public art. Aid. Wynne agreed with Aid. Moran and suggested that since the city has some funds in the TIF and since the Maple Ave. Streetscape is also underway that we have Teska look at this area and come back to the committee with some recommendations. John Burke said that easiest way to get this done would be an amendment to Teska's current work and Aid. Wynne suggested that the Committee recommend an amendment to the City Council for the Teska contract. Request (9) John Burke after speaking to Dennis Marino indicated that this would be an issue best addressed by the Economic Development Committee which Aid. Wynne and the Committee agreed with. 4. City Lot # 14 — Pay-by-Snacc Recommendation — Rick Voss told the Committee that after a survey of Lot 14, which was often 98% full, that he feels that this lot is the next best place to put a pay by space lot. Mr. Voss indicated that converting this lot to pay by space would accomplish 2 things: 1. Removing the meters from this lot will help to replenish the City's stock of single head meters which will be used for spare parts to repair the City's current meters and eliminate the need to purchase additional meters for this purpose. 2. It gives the City a successful proven application that can also be programmed to try the 4 hour meter time limit change after 5:OOPM because it accepts bill, credit card, & coins which will benefit places like Pete Millers, Tommy Nevins, and Prairie Moon. The Committee approved the Lot 14 change and approved the purchase of the pay by space equipment and will refer to the City Council if and when the 4 hour time limit is implemented, 5. Sherman Plaza Ton Floor Parkine -- Marketinv Stratcev — Jonathan Penman addressed the Committee regarding the proposal to discount the monthly parking rate on the roof of the Sherman Plaza Garage. The goal of this proposal will be to fill 80% (170) of the total spaces (213) with 70% of the spaces (119) being current customers and 30% of the spaces (51) being new customers. In addition to the S 15.00 discount the City is Offering, Mr. Penman indicated that there had been some discussions with various employers to ascertain whether they would be interested in contributing an additional S 15.00 thereby creating a partnership and really making a difference to the employees. The sales campaign will be directed towards local building tenants, CTA/Metra riders, COC members, and the EVmark mailing list, as well as health club, hotel, restaurant, retail, and hospitality employees. If the plan is successful it could generate additional garage revenue ofS21,000.00 per year. The Committee approved the recommendation to move forward as well as to send to the City Council for rate change approval prior to implementation. The meeting was closed at 8:30 PM Respectfully Submitted, Glenn E. Davis Executive Secretary