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HomeMy WebLinkAboutMinutes 2006-2008COUNCIL MEMBERS PRESENT: Ms. Lois Roewadc- Chair Nis. Julie Collins Nis. Leah Calixghan Nis. Claudia Kunin Nis. Judith Mittler COUNCIL !tE,%tBERS ABSENT: Nis. Virginia Roeder Approved as amended Note: Minutes are not verbatim Minutes of the Evanston Arts Council Januaryl7,2006 Mr. Kurt Schauer- Vice Chair Mr. Seymour LaRock Mr. Dwayne Willoughby Ms. Penny Rothelser Mr. Steven Frost .NIs. Marilyn Price STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks, Forestry and Recreation Mr. Bob Dorneker, Superintendent Recreation Mr. Jeff Cary. Cultural ArWArts Council Director OTHERS IN ATTENDANCE: Nis. Geraldine Maesal, Co -Chair of the Public Art Committee The meeting was called to order at 6:35 pm. PUBLIC COMMENTS — no comment. ACCEPTANCE OF NiiN17TES — Mr. LaRock moved to approve the meeting minutes of November 15, 2005. Ms. %littler seconded the motion. Motion carried unanimously (11-0). COMMITTEE REPORTS: Community Service — Ms. Mittler reported on the community service meeting she had with City staff. Community Senice Proposals from the Noyes tenants were distributed and reviewed. Ms. Collins moved to approve the Community Service Proposals for this coming year. Ms. Callahan seconded the motion. Motion carried unanimously (I 1-0). Arts & Business —Ms. Rotheiser reported on her meeting with Michael Monar of Gallery Momea and Ms. Roewade. This included talk about the survey they sent out to several hundred Arts Organizations. Cultural Fund — It was announced that a one-time special arrangement has been made by the City Manager to roll over surplus funds from the 2005 Cultural Fund Grant. This money must be used within the first six months of FY07. ,Ms. Collins reported that 27 grant proposals will be reviewed at the Cultural Fund Panel Review on February 4, 2006. There are many new applicants as well as those who have not applied in years. Ms. Collins thanked everyone for their help with Working on this project. She also recommended the group come and sit in on the Cultural Fund Grant Panel Review. Web logo —Mr. Schauer handed out the updated ideas for the Evanston Arts Council logo. Mr. Schauer recommended the logo at the top left of the page. After further brief discussion Mr. Frost moved to accept Mr. Schauer's recommendation. Nis. Kunin seconded the motion. Motion carried unanimously (i 1-0). PUBLIC ART LIAISON' REPORT —.Ms. Macsai reported on a presentation given at the last Public Art Committee meeting by Mr. John Pounds, Executive Director of the Chicago Public Art Group. She also noted that Ms. Diane Williams, of Evmark will be working with two members of the Public Art Committee to fill an empty store window in Downtown Evanston with an. The window is located in the 1600 block ofOrrington. Ms, Macsai then reported that a letter she received from a Skokie resident about a collection of comics by "The Father of Wonder Comics;' Hal Foster, has led to an exhibit at the Noyes Cultural Arts Center's second floor gallery in July. She then distributed the Public Art Committee's submittal for the City of Evanston's Strategic Plan. Mr. Gaynor reminded the group that the last open citywide Strategic Planning session will be January 24 at Evanston Hospital. Approved as amended Note: Minutes are not verbatim ARTS COUNCIL STRATIGIC PLAN — The Council went over their submittal for the Strategic Plan. Ms. Collins noted that Accomplishments should include the Fountain Square Art Festival. Ms. Minter suggested that the line "success met — no further cuts in arts programming" should specify which school grades. The group accepted Mr. Frost's suggestion to use the language "to expand and enhance the integration" under Goals. Ms. Mittler also noted that —visibility" should be replaced with "awareness' under Objectives. Mr. Domcker confirmed that the re%ised Arts Council document will be submitted to the City Manager in place of the draft originally created by Staff. Ms. Collins moved to approve the Strategic Plan as amended. Ms. Kunin seconded the motion. Motion carried unanimously (I I-0). 3AN. 21 RETREAT — The Retreat will be located in the Wisconsin Room at the Norris Center on the Northwestern campus, from noon to d p.m. Mr. Rick Roe will serve as the facilitator. OLD BUSINESS —Ms. Roewade reported that the Evanston Arts Council has approximately S 1,000 left over in the budget. The deadline for FY06 expenditures is February 28, 2006. The Arts Council discussed using the remainder for stationary or a new brochure for the Council. Ms. Collins moved to use the remainder of the funds available for the printing of 5,000 newly designed, Evanston Arts Council brochures. Motion w-as seconded by Mr. Frost. Motion carried unanimously (11-0). NEW BUSINESS — hts. Callaghan has joined both the Arts & Education and Arts Week subcommittees. Ms. Roewade mentioned a letter the Arts Council received form Mayor Lorraine Morton, urging the Council to support the effort to restore the WPA murals at Oakton Elementary School in Evanston. Ms. Roew-ade will forward this information to the Public Art Committee and work together with them on the project. Ms. Roewade recently read an article on the Two Way Immersion program in the lower schools that expressed concern for the arts. To continue the language program after fifth grade, the District has suggested pulling the children out of arts programming. Nis. Roewade thought this would be a perfect issue for the Arts & Education Comas tee to address. Meeting adjourned at 8:32 p.m. The next meeting of the Evanston Arts Council Is at 6:30 p.nL on February 21, 2006 at the Noyes Cultural Arts Center Drari Note: Minutes are not verbatim \Minutes orthe s ; Evanston Arts Council _ February 21, 2006 COUNCIL AIEl1MBERS PRESENT: NIL Lois RoeWade— Chair Mr. Kurt Schauer— Vice Chair NIs. Julie Collins Sis. Leah Callahan Nis. Penny Rotheiser Ms. Virginia Roeder , his. Claudia Kunin Nlr. Dwayne Willoughby COUNCIL AIEhIBERS ABSENT: Ms. Valerie Calloway Nfr. Seymour LaRock Mr. Steven Frost STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Paris, Forestry and Recreation 111r. Bob Dorneker, Superintendent Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division OTHERS IN ATTENDANCE: Ms. Jill Brazel, EAC Arts & Business sub -committee t ; his, Connie Lyman, Public Art Committee Mr. Chris Green, RHINO Magazine ;; .i, „ _..• t',, h1s. Shannon Battaglia, Kids Can Dance Nis, Lindsey Smith, Shanti Foundation , ,Ms. Corrine Pierog, First Night Evanston his. Alexandra Gekas, lledill School of Journalism - his. Jonfiria Pinsky, Art Encounter Ms. Bridget McDonough, Light Opera Works his, Wendy Gray Raven, EiSNIA 'Ms. Penelope Sachs, Evanston Symphony Orchestra The•meeting was called to order at 6:30 p.m. PUBLIC COMNItNTS — No comments. CULTURAL FUND RECEIPEINTS RFPORTS-- The Cultural Fund'Recipients shared a description of their projects with the,Evanston Arts Council, and discussed how the Cultural Fund Grant helped them accomplish their goats. ACCEPTANCE OF MINUTES -- Ms. Rotheiser requested the section on Arts $ Business be edited to include mention that the Arts Survey that u ent out to several hundred arts organizations. Ms. Collins moved to appro%e the January 17, 2006 meeting minutes as amended, Ms. Callachan seconded the motion. Motion carried unanimously (8-0). PUBLIC ART LIAISION REPORT — Ms. Lyman reported on the presentation given by archi-treasures at last ntonth's Public Art Committee meeting. archh-reasures shared slides of their work with communities and gave examples of how the PAC could involve Evanston residents %%ith public art projects. She also gave an update on the public art inventory list., Mr. Cory relayed info on his meetings with several an conservators who will asses several pieces and -ite recommendations on their maintenance. Ms. Lyman finished by explaining how the PAC is working to involve the Evanston community, in some aspect, for the selection of the Sherman Plaza Percent for Art project. al• ,'Minutes of the Evanston Arts Council fUnrch 21, 20006 COUNCIL :MEMBERS PRESENT: Draft Note: Minutes are not ►erbatim Mr. Kurt Schauer— Vice Chair Mr. D►►aync Willoughby Mr. Seymour LaRock his. Penny Rothelser Ms. Claudia Kunin Ms. Lcsh Callahan Ms. Virginia Roeder Mr. Steven Frost ' 1, :tis. Jill Brazes COUNCIL MEMBERS ABSENT: Nis. Lois Roe►►•ade- Chair his. Julie Collins ` STAFF PRESENT: Mr. Douglas J. Gaynor, Director or Parks, Forestry and Recreation Air. Bob Dorneker, Superintendent Recreation Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC COMM ENTS — No comments. ACCEPTANCE OF MINUTES — Mr. LaRock moved to approve the'meeting minutes of February 2). 2006,, seconded by Ms. Kunin. Motion carried (6-0) with one abstention. COMMITTEE REPORTS: Arts_ & Education — Mr. Frost reported on the goals of the committee. One is building relationships with key individuals from District 65, as well as, members from different PTAs. Ms. Callaghan added they will have a comprehensive report from the PTA presidents by neat month's meeting. Once they receive information from all parties they will be able to create a timeline. Mr. Frost briefly brought to the Council's attention a letter from a mother of three children in Evanston, In the letter she shows grave concern for the cutbacks in'frne arts classes which are being replaced with conversational Spanish classes. Ms. Callaghan believes this letter will prompt the committee to approach the PTA and District 65 to find out their concerns for the schools. The committee hopes to open the lines of communication bew cen the school staff and parents. Arts & Business — his. Rotheiser reported she and Ms. Kathy Best from Public Art Committee will be meeting with a representative of Hotel Orrington next ►wee':. Nis. Best will suggest using local artists for dicor in both the hotel and restaurants, and Ms. Rotheiser ►will concentrate on business opportunities. She explained she is recruiting more members for the ARB subcommittee. She met some interested individuals at the Chamber's last After.Hours event and will be conductine brief interviews over the phone soon. She also reminded the group' of the meeting to announce the results of the Evanston Community Foudation's "Working Together" survey, on March 23. 2006 at the Noyes Cultural Arts Center. Ms. Rotheiser ►►ould like to work City public relations staff to snake sure all things arts are listed in press releases throughout Evanston. his. Brazel updated the group on the Race against Hate. Re�-istration forms %► ill be available in April; the Council can then use the database to contact indh iduals ►+ho are interested in joining the team. She is looking for a team leader. Mr. Duane Willoughby ►olunteered to be tram leader. Cultural Fund — Mr. Schauer relayed a tnessaec from NIs. Collins regarding the email sent out about the Ken Arlen Orchestra's community service site visit. They a ere concerned that the email «cnt out only t►►o days before the event. Mr. Dorneker responded that the event was publicized months in advance by internet and city program guide. The email was to notiCy the Evanston Arts Council so members could perform a site visit on the community service project. The Council asked if there is a formal process for notifying both the community and EAC members of these e► ents. Mr. Dorneker recommended this topic be revisited once the EAC Chair comes back from out of town. Nis. Callaghan. chair of the Community Service subcommittee, will meet with the Ms. Roewade as soon as possible. t Draft Note: %Iinutes are not serhatint COMMITTEE REPORTS: Arts & Business — his. Rotheiser informed the group of two upcoming Chamber of Commerce "After Hours" events, the first at Gallery Mornea on !March 15 and the other at Noyes on May 17. hosted by the E.A.C. Both events will run from 5 — 7p.m. She asked that all members try to attend. She then reported on tier follow, up ►s ith Michael Mortar and discussed the results of the arts survey that was sent out. She did note that two items people wanted was a directory of artists and an Evanston based cultural events website. Nis. Rotheiser is processing the results of the survey and will have more information soon. Nis. Rotheiser worked with Nis. Jill Brazel to come tip with marketing ideas for the arts in Evanston. One was producing packets of information about arts orcanirsrtions for local real-estate agencies. The agencies could then distribute them to clients interested in Evanston., Ms. Rotheiser also reminded the group to be on the look out for business people in Evanston who would be interested in joining the .Arts & Business subcommittee. Nts. Brazel shared an idea of creating a team "Artists against Hate" that would race at the upcoming Ricky Birdsong Race against Hate an June IS. 2006. Ms. Callahan added that Oakton and Chute PTA's will be holding "Arts on the Town." a fundraiser to help maintain an programming in their schools, on February 25, 2006 at the Fire House Grill. Cultural Fund -- Nis. Collins reported that the Cultural Fund Grants were reviewed by -a panel ofarts professionals on Feb. 4. Twenty-seven grants were reviewed and 20 w ere recommended for funding: in total S46,100 w•as awarded. A check presentation event for the recipients was discussed. Nis. Callaghan moved to accept the recommendation of the Cultural Fund Panel. Nis. Rotheiser seconded the motion. Motion carried unanimously (8-0). his. Roewadc mentioned her concern over how some of the panelists treated the grant proposals. There was brief discussion on how to eliminate these frustrations. Ms. Collins thanked the Council and City staff for their support throughout the process. Brochure — Nis. Kunin distributed a comprehensive arts directory. Concern was expressed that some people were included on the list without the individuals' permission. Ms. Kunin stated that the information on the list would not be made public at this time. Ms. Roew•ade noted the list might be useful when new• businesses are looking for art dEcor in their offices. Mr. Gaynor stated that before the list is made public tire), need to get permission from each individual on the list. Ms. Kunin also reviewed the updated EAC brochure_ They discussed briefly the bids for printing of the brochures. There is still a chance to hand in photos for the brochure, please contact Claudia. There was question as to the web link that is listed on the brochure. The link is long and they ale concerned it won't be utilized often. The Council requested the purchase of their oven domain name to be used on publicity materials. Ms. Brazel will be looking into an E.A.C. domain which can also list future arts events throughout Evanston. Mr. Gaynor pointed out that the link to apply for Arts Council membership is connected to the Mayors Office and would have to remain as such. CHAIR'S REPORT— Nis. Rocw•ade informed the `roue that both Ms. Judith Mittler and leis. ?Marilyn Price have resigned from the Council. She handed out the subcommittee list and requested any corrections or additions. Nis. Roeder joined the Arts & Business subcommittee while Nis. Callaghan took on the position of Chair of the Noyes Community Service subcommittee. Nis. Roewade reported that the results of the Evanston Community Foundation'Iilinois Arts Alliance "Working Together" survey will be introduced at 4 p.m. on March 23, at the Noyes Cultural Arts Center. Ms. Roewvade also invited everyone to the Mayor's Award for the Arts on February 24. Nts. Rocwade would like to get a head -start on Arts Week 2006. She would like the sub -committee to schedule a meeting soon. 1ARECTOR'S REPORT —Mr. Cory relayed information on the budget. He noted the closing reception for the .Mule Train Exhibit will be Sunday March 5, 2006. A theatrical performance depicting scenes from the flute Train is still being held at the Noyes Cultural Arts Center and an everting of liturgical dance will be prescn-.ed at the Levy Center ob Feb. 25. He also relayed information on the upcoming exhibit by printmakers of the Anchor Grar h:cs anise-in-residcrnce program titled Fresh .a.l R. The opening reception will be held March 19. 2006 front : -5 p.m ast1�, he noted the deadline for the Sherman Plaza Art proposal is March 7, 2006. The Purchasing department has recervad roughl; 40 proposals thus far. The meeting was adjourned at-9 P.M. The next meeting of the Evanston Arts Council is 6: 30 p.m. on March 21, 2006, at the i\n)'CS Cultural Arts Center Drab Note: Minutes are not %erbatim Brochure —Ms. Kunin reported that she has not received any photos from members for the new brochure. She would like to extend the deadline for a fete more days. The bids came in for the printing of the brochure and it will cost around 51.500.00 for 5.000 copies. She also asked fnr any updates for the mass mailing list. PUBLIC ART LIAISION REPORT — %is. L?man reported on the topics discussed at the last PAC meeting She noted they too would like to create a logo and stationary. Mr. Schauer has volunteered to help the committee on this project. She also relayed information on the Sherman Plaza RFP. They received over 150 proposals to be revie%vcd by the selection committee. There is one guideline requirement that most artists did not follow, which is strictly enforced by the Purchasing Dept. of the City of Evanston. At this time no conclusion has been reached about the status of those applicants who are not in compliance. Nis. Lyman said they are still in the process of creating a public art inventory list including the maintenance needs. She then gave information on the construction of Fire Station -15 on Central Street. The PAC would like to take a different approach by working with the architects on art ideas for the building. Mr. Schauer asked the group for a volunteer to serve as liaison to the Public Art Committee. Ms. Kunin volunteered for the position. CO -CHAIR'S COMMENTS — Mr. Schauer noted he wanted the Arts Week subcommittee to meet soon. He would like to get things organized early this year. He also mentioned that since Nis. Calloway is stepping down from the Council, someone is needed to rill the position on the Executive Committee. This was tabled until next month's meeting, when they wit have the names of those «ho were previously interested in the position. DIRECTOR'S REPORT — Mr. Domeker relayed the Cultural Fund Grant recommendations were approved. He also mentioned the request for an Arts Council domain name was approved. This information will be available by , next month's meeting. Mr. Dorneker informed the Council of the request for a co -lease agreement between Ms. Sara Piepmeier, current lease holder, and Mr. Jonathan Rutledge, who has been working at Noyes in a studio occupied by the Evanston Art Center. Mr. Rutledge is a jeweler who is looking for a permanent space. Ms. Callaghan moved to approve the recommend co -lease agreement between Ms. Piepmeier and Mr. Rutledge; seconded by Mr. LaRock. Motion carried unanimously (8-0). NEW BUSINESS— Ms. Roeder mentioned she will be volunteering at an informational booth at this year's Art Chicago. She questioned if the new EAC brochures would be available by the end of April. Ms. Kunin said . there should be no problem if all is approved by next month's meeting. There was a brief discussion about Art Chicago. Ms. Roeder will notify everyone of the venue and dates set for the event %%hen they become available. Meeting adjoumed at.7:40 p.m. The next meeting of the Evanston Arts Council Is 6t30 p.m. , on April 182004 at [he Noyes Cultural Arts Center. Approved Note: Minutes are not verbatim COUNCIL MEMBERS PRESENT: Nis. Lois Roewade — Chair Mr. Seymour LRRock Ms. Penny Rotheiser :his. Virginia Roeder COUNCIL MEMBERS ABSENT: !fir. Kurt Schauer— Vice Chair Ms. Claudia Kunin STAFF PRESENT: jfinutes of the Evanston Arts Council April 18, 2006 Nis. Leah Callahan Nir. Dwayne Willoughby Mr. Steven Frost Ms. Julie Collins Nis, Jill Braze] Mr. Douglas J. Gaynor, Director or Parks, Forestry and Recreation Mr. Bob Dorneker, Superintendent Recreation Air. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS — no comment. CHAIR'S REPORT — Ms. Roewade cotttmcated on membership opportunities with the Evanston Arts Council. She has asked the Arts Council to spread the news. She then announced the passing of Ms. Mary Rulow, a local photographer in Evanston. Ms. Roewade read important points that came out of the "Working Together" survey. Economic impact, business collaboration, support from city officials and performance%xhibit space were the main goals noted. There will be a meeting May I" from d - 5 p.m. at the Main Library to discuss the issues at hand. ACCEPTANCE OF MINt1TFS — Mr. LaRock moved to approve the meeting minutes of March 21, 2006, Mr. Frost seconded the motion. Motion carried unanimously (7-0), COMMITTEE REPORTS: Arts & Business — Ms. Rotheiser reported on the goals the subcommittee has created. These are to raise visibility/profitability, provide greater financial and in -kind support for the arts in Evanston, and to strengthen the relationship between the arts and business communities. She is planning to have a meeting with a representative from the Arts & Business Council of Chicago in order to gather techniques to reach the committee's goals. Ms. Rotheiser then reported she attended the "Working Together' meeting where they examined the results and the effects it has on the City of Evanston. It was decided that there is a need for a paid position to create/update communications for the arts and businesses. She then reported on the meeting with the manager of Globe Cafe at Hotel Orrington. They are looking to exhibit an work and would like guidance from the Arts Council. The subconunittce has higher hopes for the relationship and will present additional plans when they are developed, The council then reviewed the template letter for recruitment of individuals in the business community to sit on the Arts & Business subcommittee. Arts & Education —Mr. Frost reported on the ovcrall mission of Ans & Education. They are working diligently an the timeline, which includes long-term goals. They have also been in contact with different PTA committees to get their views on the status of the arts in schools. The Arts & Education subcommittee is also trying to recruit active members from the District. Nis. Callaghan added the importance of creating an Evanston arts master calendar. In their case the calendar would be accessed by students who are interested in the arts but perhaps not informed otherwise. Arts Week — Ms. Roewade reported on the subcommittee's last meeting. They came up with some general ideas to scan planning. The commince would like to provide a stronger role in the planning of Arts Week, including expanding into the community. The subcommittee is looking for support from the Council. It was suggested that the Arts Week piece be a council -wide subcommittee where each member can incorporate Arts Week into the other subcommittees they represent. There was further discussion on events the Council could Approved Note: Minutes are not verbatim hold during that week. Ms. Roeder volunteered to work on getting more individual artists to participate this year. Cultural Fund — Ms. Roewade suggested they present the awardees of this year's Cultural Fund at one of the City Council meetings. There aas further discussion on the id`a.. Brochure — Mr. Willoughby reported that they are still looking for different pictures for the brochure. Once that is in place it w7tl go to the printer. Web Site — Ms. Roc%%2de announced the introduction of their new web domain w-�%,%v.evanstonartscouncil.org. Community Service —Ms. Callaghan reported on some new community service site visit requests. These are used to evaivate the services the Noyes Center Residents are providing in comparison with their community service proposals. The different site visit opportunities were distributed the group. LIAISON REPORT — Mr. Cory reported that 114 proposals for the Sherman Plaza public art commission have been accepted for review. Ms. Rocwade has spoke to Mayor Loraine Morton. who has expressed her interest in the WPA works in Evanston. She would like to see these pieces documented much like the Public Art inventory list the City staff is currently working on. Ms. Roe►vade also noted that State of Illinois funding for the renovation of the murals at Oakton School, which had been on hold, were recently released to District 65. The Public Art Committee is also working on public art ideas for the new Fire Station #5. OLD BUSINESS — An election was held for the at -large member of the Executive Committee. Those nominated were Ms. Roeder, Ms. Kunin, and Ms. Collins. They would be joining the Chair and Co -Chair for any emergency decisions made for the Council. Nis. Roeder was elected the at -large member to the Executive Committee. NEW BUSINESS —Ms. Roewade discussed the Budget and the importance of their input for the 2007-08 fiscal year. A Budget Committee was created, consisting of Mr. Willoughby, Ms. Callaghan, Ms. Roeder, Ms. Roeuadc and Ms. Rotheiser. Ms. Rotheiser suggested organizing a fair of Evanston artists only, as a uay to identify and support the local artists. Mr. Roewade noted that there is something sirnilar in the works with the idea of using the Farmers' Market in Evanston as a backdrop. Ms. Roewade will keep the Council informed of this project and ifthey can provide additional assistance. Ms. Roeder added artists, including herself, will be exhibited at the Evanston Arts Center beginning April 23 and running until the end of May. She thought this would be a great place to Iearn about artists in the Evanston area. DIRECTOR'S REPORT — Mr. Cory reported on the upcoming Art Encounter exhibit on the second floor. The reception for this event will be Sunday April 23. Mr. Cory noted the next exhibit to be displayed on the first floor will be Evanston native, Bill Woolf. The reception is scheduled for 3 to 5 p.rtt. on Sunday, May 21, 2006 at the Noyes Cultural Arts Center. The Sherman Plaza panel review will meet on Tuesday. April 25 at the Noyes Cultural Arts Center in Studio 106. He announced the addition of two concerts under the Starlight Concert Series which will be held at Taiggs Park. Mr. Cory then relayed the idea of having Noyes resident artists hang an at the Civic Center. Mr. Dorneker added the installment of Silver Wings has been delayed due to the rubble at .McCormick Blvd construction site. They estimate that installation preparations will begin in July. He also noted a job well done to Mr. Cory and Ms. Toni McKinley, Noyes Building Coordinator, on planning of the reconditioning of the I" and 2°' floors of the Noyes Cultural Arts Center. The Meeting was adjourned at 8:15 p.m. The next meeting of the Evanston Arts Council is at 6:30 p.m. on 11ay 16, 2006 at the Noyes Cultural Arts Center. Room 106 COUNCIL INfEMBERS PRESENT: ,Nis. Lots Rotwade — Chair his. Julie Collins Ms. Claudia Kunin Ms. Virginia Roeder Ms. Penn), Rotheiser COUNCIL MEMBERS ABSENT: Mr. Kurt Schauer —Vice Chair Approved Note: Minutes are not verbatim ,Minutes of the Evanston Arts Council N1ay16,2006 Mr. Dwayae Willoughby Mr. _Q&ymour LaRock Mr. Steven Frost Ms. Leah Callaghan Ms. Jill Braze[ STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks, Forestry and Recreation Mr. Bob Dorneker, Superintendent Recreation Mr. Jeff Cary, Cultural Arts/Arts Council Director Ms. Jill Silverman. Secretary Cultural Arts Divislon OTHERS IN ATTENDANCE: ML Connie Lyman, Liaison to the Public Art Committee The meeting was called to order at 6:40 p.m. ACCEPTANCE OF MtNi1TES —.Mr. LaRock moved to approve the meeting minutes of April 18, 2006, this was seconded by Ms. Callaghan. Motion carried unanimously (10-0). COMMITTEE REPORTS: Arts & Business: Ms. Rotheiser reported on her meeting with members of the Arts & Business Council of Chicago. She learned to keep the subcommittee small and to target a business professional to co-chair the subcommittee. She has also has met with City staff about marketing opportunities for both the E.A.C. and P.A.C. Ms. Brazel mentioned a few ideas the E.A.C. could use to help promote the arts in Evanston, including an "art mob.- She also updated the group on the SK Ricky Byrdsong Race against Hate run to be held June 18, 2006. The Council discussed organizing a team and ordering T-shirts in time for the event. Arts & Education: Mr. Frost distributed copies of the goals and mission statement for the Arts & Education subcommittee. Ms. Collins requested that the goals of the subcommittee include reaching those children who attend private or parochial schools. The subcommittee is also looking for those with district experience to join the subcommittee, He then reported that they have researched different communication tactics to be used for the promotion of the arts in Evanston to young citizens. fir. Cory relayed information regarding a grant opportunity for the Evanston school district. It was suggested that the subcommittee follow up with the district, find out who works with grants, and encourage them to take advantage of the opportunity. Arts Week 1006: Ms. Roewade reported that after meeting with City staff it was suggested the Council hire a part-time individual to help organize and recruit interested artists and organizations. Ms. Rocwade will be working with staff to help : oordinate this. Community Service: Ms. Callaghan handed out copies of current site visit requests. Some members then reported on what they experienced while performing site visit evaluations. She then noted she will be contacting every Noyes resident artist to introduce herself and the subcommittee. Cultural Fund: his. Collins reported on her efforts in cleaning up the grant proposal document. She also noted the Evanston Symphony Orchestra recently held its 60'' anniversary show, which the E.A.C. funded last year. Ms. Collins was in attendance and accepted a certificate of appreciation that was awarded to the City of Evanston for their grant support. Brochure: Ms. Kunin showed the completed brochure draft to the Arts Council. PUBLIC ART LIAISON — Ms. Kunin reported that the next review for the Sherman Plaza public art commission will be May 18, 2006. Silver Wings will likely be installed during the month of July. Mr. Kirby of the P.A.C. is Approved Vote: Minutes are not verbatim examining the current Request for Proposals document for the purpose of making it more user-friendly. The Committee is looking at other ways to select an artist for the Fire Station #5 Percent for Art work. The mural subcommittee is evaluating the life expectancy of all murals in Evanston to see if there are any new opportunities for muralists. They are also going to concentrate on the location and renovation of WPA art. his. Lyman then reported that the co-chairs of the Public Art Committee gave a presentation to the City Council, requesting that the Percent for Art program be extended to the Capital Improvement Plan budget. DIRECTOR'S REPORT —Mr. Cory reported that the Starlight Concert Series will begin June 15. Events are listed online or in the pocket brochures available at the Noyes Cultural Arts Center. He also reported that Ms. Patti Battaglia, Festival Coordinator, has taken 12 weeks off. In her absence its. Martha Watterson will be helping to organize the concert series and summer festivals. During a recent conference he teamed of a program called peer coaching. These coaching groups get together to help each other hash out problems in their organizations. Mr. Cory will notify the Arts Council if Ev:uuton has been chosen to participate. Meeting Adjourned at. 8:15 p.m. The next nxeting of the Evanston Arts Council is at 6:30 p.m on .Tune 20, 2006 at the Noyes Cultural Arts Center COUNCIL htEhIBERS PRESENT: Nis. Lois Roewade — Chair &ts. Julie Collins Ms. Claudia Kunin Ms. Penny Rotheiser COUNCIL NIE.IBERS ABSENT: Mr. Steven Frost Mr. Kurt Schauer— Vice Chair Approved Note: Minutes are not verbatim N13nutes of the Evanston Arts Council June 20, 2006 Mr. Dwayne Willoughby Mr. Seymour LaRock N:s. Virginia Roeder Ms. Leah Callaghan Ms. Jill Brazel STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks. Forestry and Recreation Mr. Bob Dorneker, Superintendent Recreation Mr. Jeff Cory. Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division OTHERS LN ATTENDANCE: Mr. Allan Drebin Mr. Joe Sislow The meeting was called to order at 6:35 p.m. PUBLIC COMMENTS — Introductions were made. Both Mr. Drcbin and Mr. SisIow will be joining the E.A.C. after next week's City Council meeting. ACCEPTANCE OF MINUTES —Mr. LaRock moved to approve the meeting minutes of May 16, 2006; Ms. Kunin second the motion. Motion carried unanimously (7-0). COMMITTEE REPORTS: Arts & Business — Ms. Rotheiser reported that Mr. Paul Giddings has agreed to co-chair the Arts & Business Committee. She has also recruited Mr. Howard Kane, First Bank & Trust, as well as, Mr. John Collins, Next Theatre Company. The committee is going to be meeting July 5`s. Ms. Rotheiser then relayed North Shore Magazine is a new sponsor. She then discussed City publications and inquired about how the arts can receive greater coverage. Arts & Education — Mr. Willoughby reported the committee is on track. They are waiting for officials to return from summer break. Ms. Roewade relayed some information about interdisciplinary learning being used in Chicago. She suggested the Arts & Education committee look into it further. Arts Week —Ms. Roewade reported that a request went out to the arts community for participation. She has already received many responses back. The committee held a meeting recently and they carve up with some new ideas for community involvement. The next meeting will be held July 190' at 6:30 p.m. at the Noyes Cultural Arts Center. She discussed a proposal from the Chicago Tribune for involvement in the week's events and went over some other advertising possibilities. Mr. Willoughby also relayed information on marketing options. Community Service — Mr. Willoughby commented on the Community Service program given by \Is. Sheila Oettinber and tics. Valerie Schiff, both.Noyes resident artists. Cultural Fund — Ms. Kunin announced she is the new chair of the Cultural Fund Committee. The committee is in the process of planning for next year. Brochure -- The new brochure was distributed. The Arts Council thanked Ms. Kunin for her work in pulling it together. PUBLIC ART LIAISION -- Ms. Kunin reported on the Sherman Plaza selection process. She then reported on the Public Art Committee's request to City Council that a portion of Capital Improvement funds be allocated for public art. Mr. Cory relayed that the topic has been discussed by the City Council. After lengthily discussion they moved and approved an additional S78,000 to be allocated from next year's CIP budget. Approved Nutc: Minutes are not vctbatint DIRECTOR'S REPORT— Mr. Cory reported that the Starlight Concert Series has begun. "Ilse concetis arc held Tuesday evenings at Dawes Park Thursday evenings at James Park and at the new Ioeation 'f w lugs Park on Tuesday June 20* and Tuesday August 22°d. He also reported that he has slxrkcn io several ref the crrmtnunity centers about participating in Arts Week Evanston. Ntr. Cory announced that Evanston was chosen to host a pccr coaching ltrnup through the Illnurl% Atli Alliance. lie is looking to locate a facilitator and wall attend a training session in July. OLD SLSIYESS —Nis. Roewade reported on her experience with the Arts Council leant at the Ricky lltrdsong "Race Against Hatc" walk. She then announced that the Kivanii Club is holding a photo contrst teamed "Faces of E%-attston." She also gave an update on "Working Together," a study of the arts In livaimon conducted by the Evanston Community Foundation and the Illinois Arts Alliance. 1lte Arts Council di%cu%%cd the setup of the Arts Council information table at Ethnic and Lakeshore Festivals. Claudia Kunin offered tickets to pnxluctinrrs of Northwestern University for use in raffle draaangs each hour at the Arts Council table. Meeting adjourned at 8:50 p.m. The next meeting of the Evanston Arts Council Is of 6t30 p.m. on July 113 2006, at the Noy es Cultural Arts Center. _ N- , COUNCIL MEMBERS PRESENT: Ms. Lois Roewade — Chair Air. Seymour LaRock Nis. Claudia Kunin Air. Dwayne Willoughby Sir. Allan Drebin Mr. Joe Sislow COUNCIL NIE,*vIBERS ABSENT: Air. Steven Frost Ms. Virginia Roeder Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council July 18, 2006 Mr. Kurt Schauer— Vice Chair Ms. Leah Callaghan Ms. Penny Rothelser Nis. Jill Braze] Nir. Greg Salustro Ms. Barbara Hayden MS. Julie Collins STAFF PRESENT: Mr. Bob Dorneker, Superintendent Recreation Mr. Jeff Cory, Cultural ArWArts Council Director Nis. Jill Sllverman, Secretary Cultural Arts Division The meeting was called to order at 6:40 p.m. PUBLIC COMMENTS — no comments. CHAIR'S C_O;NNIE TS — Ms. Roewade spoke regarding a recent event the council sponsored with the Young Professionals Association of Evanston. During the event they visited four different galleries around Evanston's downtown area, tics. Rocwadc handed out the volunteer sign up sheet for the City of Evanston's Lakeshore Arts Festival. Ms. Rocwadc informed the group of Artists Days — an artist exhibit and sale at the Evanston's Farmers Market. This is being organized by former Alderperson Emily Guthrie. The event will be held the two last Saturdays in September and the first Saturday in October. Volunteers will probably be needed for those dates, She then relayed thoughts of holding the State of the Arts Legislative Breakfast at Oakton School this year. The idea is to give the government officials an opportunity to view of the mural renovations they helped fund. Nis. Hayden will contact local food vendors to sponsor the event. Additional tasks w-ikl be discussed further in the months to conic. She then noted a Budget Committee needs to be put into place. Mr. Salustro, his. Hayden, Mr. Drebin and Ms. Callaghan volunteered to sit on that committee. Ms. Rotheiscr relayed she felt it was important for all members of the Evanston Arts Council to participate in Arts Week Evanston. ACCEPTANCF; OF MINUTES —Mr. Drebin moved to approve the meeting minutes of June 20, 2006, seconded by Ms, Kunin. Motion carried unanimously (12-0), CONIN11IT1 EF, REPOR`1'S: Arts & Business -- Nis, Rotheiser reported that Paul Giddings (co-chair), Folkworks; Scott Anderson, Clean Plate Club; John Collins, Next Theatre: Howard Kain, First Bank & Trust. Sel Karden, Niusic Institute of Chicago; Gerry \lacsai, Public Art Committee; Michael Monar Sr.. GalleryMomea; 13cmadcue Schleis, Schleis Marketing: and Lois Roewade have joined the committee. The next meeting will be at 9 a.m. on July 21, 2006 at Pete \Iillcr*s restaurant. She reported on their first meeting, where they discussed the goals of the committee and Arts Week planning. Arts & Education —Ms. Callaghan reported they are researching on the web about incorporating arts in education. They will then be better prepared when District 65's administration comes back in the fall. Ms. Roewade suggested putting together a grant writing workshop for the teachers. Nis. Callaghan explained that the topic is still up for discussion and that they will address it at their next meeting. Arts Week —his, Rocwadc reported that planning is going well. There are innovative events this year, including a gallery walk and plcin air paint out. She then noted the Dance Showcase will be taking place this year. 'nicy arc looking for a dance coordinator at this time. Mr. Salustro will be contacting local radio personnel in order to receive sponsorship. There was discussion on banners and the idea of designing a new Arts Week logo, Mr. Cory notified the Council that they do have one banner from previous years. He Approved Notc: \iinutes are not verbatim will locate it for them. Ms. Roewade suggested they use the Evanston Arts Council logo and a small blurb to promote the events. Sir. Car}, noted that the current Arts Week logo and printing in the past was produced by Tim Sander, IDG. lie suggested that it would be best to invite Tim to provide a quote for the project. Community Service —Ms. Callaghan reported on her visit to Piven Theatre Workshop. There she experienced performances from young adults with developmental disabilities from low income households. She thought it would be great for more of the community to be able to experience the workshop. She is also trying to contact mote of the tenants from the Noyes Cultural Arts Center. Cultural Fund —.Ms. Kunin reported that she is preparing for the grant writing workshop. Mr. Roewade explained there is an extension request from grant recipient, Ms. Judith Vcramendi. Ms. Callaghan moved to approve that a one -month extension be granted to Ms. Veramcndi, Ms. Rotheiser seconded. Motion carried unanimously (I2-0). Ms. Kunin also mentioned she had a few small revisions for the grant application and will send them to %fr. Cory for review. Public Art Committee liaison —Ms. Kunin reported the Sherman Plaza selection committee has narrowed down the search to five candidates: Mr. Da%id Black, Columbus Ohio \is. Indira Freitas Johnson, Evanston IL, \fr. Robert McColgan, County Wicklow, Ireland, \fr. G. Byron Peck. Washington D.C., and \ir. Takashi Saga, Utica, NY. The committee is planning an opportunity for public comment during Arts Week. \fr. Cory included an update on the request for 1°0 of the Capital Improvement Funds for community based projects. The City Council recommended a one-year allocation of S78,000.00 for community based projects. This will be finalized at the next City Council Monday July 31, 2006. Mr. Cory then announced they will be using a Request for Qualifications, rather than a Request for Proposals, for their next public art project. This means artists would send in a resume and qualifications to the committee, who would then choose an artist from the list to develop a formal proposal. DIRECTOR'S REPORT — Mr, Cory reported that Evanston's Ethnic Arts Festival was a great success. The Lakeshore Arts Festival will be held August 5`4 & 6h from 11:00 - 6:00 p.m There µtill be a gallery opening for both the Aspects of the Landscape on the first floor and Hal Foster exhibit on the second floor of the Noyes Cultural Arts Center on July 23r4 from 3-5 p.m. He reported new information on hosting a Peer Coaching Circle in Evanston. Mr. Cory is looking to recruit organizations interested in participating in the program The circle would consist of4- 6 peers, most likely Executive Directors, that would discuss issues that each has in their organization. There is a 5100 fee to help fund the facilitator, Nis. Julie Simpson. The Circles will run from September thru May 2007. Please contact the Cultural Arts Division office at 847-448-8260 with recommendations of organizations that might Benefit from this program, OLD BUSINESS —Ms. Callaghan asked if Mr. Gaynor had looked into increasing the blanket insurance policy for the Noyes Cultural Arts Center and its programs. %fr. Dorneker replied, yes, their office has received quotes and is researching the topic further. Meeting adjourned at 7:50 p.m. The next meeting of the Evanston Arts Council Is at 6:30 p.m. on August 15, 2006 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Ms. Lois Roewade - Chair Mr. Seymour LuRock Ms. Claudia Kunin Mr. Dwayne Willoughby Mr. Allan Drebin Mr. Joe Sislow Mr. Steven Frost Ms. Virginia Roeder Draft Note: Stinuies arc not verbatim Minutes of the Evanston Arts Council August 15, 2006 Mr. Kurt Schauer - Vice Chair Ms. Leah Callaghan Ms. Penny Rothelser Ms. Jill Brazel Mr. Greg Salustro Ms. Barbara Hayden Ms. Julie Collins STAFF PRESENT: Mr. Bob Dorneker, Superintendent Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:35 p.m. PUBLIC COMINIE.N TS — no comments. ACCEPTANCE OF MINUTES — Mr. LaRock moved to approve the meeting minutes of August 15, 2006. Motion carried unanimously (15-0). COMMITTEE REPORTS: Arts & Business — Ms. Rotheiser explained the focus of the Committee at this time is Arts Week Evanston. They are utilizing resources in the businesses community to support marketing efforts, including sponsorship for printing costs. Ms. Rotheiser also reported that NorthShore Magazine has supplied two free Arts Week Evanston ads. Arts & Education — Mr. Frost reported the committee is preparing for the 06107 school year. Mr. Frost has spoken with Ms. Janus, grant writing facilitator for Dist. 65. He has learned Ms. Janus has a presentation readily available that could be presented during Arts Week Evanston, The Arts & Ed committee has networked with other committees in order to learn how to market their ideas to these educational groups. Community Service — Though there was no formal report, Ms. Callaghan mentioned she had a nice time working with Noyes resident artist Ms. Valerie Schiff in passing out applications to participate in Arts Week Evanston. Cultural Fund — Mr. Cory announced Cultural Fund Grant time is right around the corner. He has been working with Ms. Kunin on a few minor tweaks for the updated Cultural Fund proposal. The completed application and guidelines will be available soon. Budget —Mr. Drebin reported on what the committee discussed at their first meeting. He pointed out the need for sponsorship, marketing and the creation of new programs. Ms. Hayden added not only does the money matter but also the importance of making an impression on households. When it comes to asking for support next year, households will be more likely to participate in some capacity. Mr. Cory noted that the 07i08 budget preparations are underway and the City Manager announced a 0% increase for next year. Schauer suggested they hand out a list of programming and highlight where funds can be allocated or Extracted. PUBLIC ART COMMITTEE LIAISON — Mr. Cory rclayed the P.A.C. has planned a celebration in honor of the installation of Silver Wings on McCormick at Green Bay Road. This event will take dil Draft Note: Minutes are not verbatim place on October 15, 2006 from 2:30 — 4:30 which will also be used as the closing ceremony for Evanston Arts Week. Ms. Roeder also noted the P.A.C. was recently allocated S78,000 to be used towards community -based public art projects. The P.A.C. is determining if they need to hire a consultant to help with the project. Ms. Callaghan added she learned at the meeting that the public art inventory list is almost complete. Discussion ensued with regards to creating a raap or brochure that would list all the arts organizations in Evanston. They discussed using the Arts & Recreation Magazine, as well as the idea of a separate brochure that could be distributed. Sis. Hayden felt businesses would provide sponsorship if they where aware of the level of distribution. Mr. Sislow felt they should first try a web -based program and then begin mailings once established. Air. Sislow, Ms. Hayden and Mr. Drebin will begin researching options for a publication. STATIONARY —Mr. Schauer introduced the design for the E.A.C. stationary. They discussed print options. Ms. Callaghan offered to print them off her machine. Most agreed utilizing the word document would suffice. The council agreed to purchase 1,000 sheets of quality paper and envelopes. DIRECTOR'S REPORT— Mr. Cory reported on what the success of the Lakeshore Arts Festival and increased attendance at the Starlight Concert Series. Mr. Cory has been working on the Peer Coaching Circle. He has received many inquires and hopes to fill the 4 — 6 positions in the near future. He also announced that Ms. Patti Battaglia, Program Coordinator for the Cultural Arts Division has resigned, Mr. Cory then relayed he has located space in the Library for both the display of the Shcrrrtan Plaza public art maquettes and the community forum. CHAIRS COMbfENTS — Ms. Rocivade reported that the Evanston Arts Week schedule is complete. It will go to print within the week. She read off some of the many events to take place such as entertainment given by Actors Gymnasium, Light Opera Works and a music showcase from Evanston Township Students. There will be lectures, a dance showcase and individual artists participating in varied activities all over the city. Many businesses/vendors are participating this year offering open houses. There will also be hands on activities such as sand building at Clark Street Beach and a Chalk Walk near intersections at Dempster/Chicago, Main/Chicago and Central Street. Ms. Roewade asks for everyone's participation. Volunteers arc needed to help pass out schedules on Saturday September 16`s Programs will be available for delivery from 9 a.m. — noon at the Noyes Cultural Arts Center, Studio 106. Ms. Callaghan reported on the Arts Week Evanston opening event. The group has lined up hors d'oeuvres from the following restaurants: Chefs Station, Wolfgang Puck, Prairie Moon and Lulu's. Evanston 1" Liquor will donate non-alcoholic beverages while Italian Coffee Bar will provide cannoli, cookies and coffee for 200 patrons. They are also working on ,getting the marching band or jazz group from Evanston Township to open the ceremony. Meeting Adjourned at.8:15 p.m. The next meeting of the Evanston Arts Council is at 6:30 p.m. on Tuesday, September 19 at the Noyes Cultural arts Center COUNCIL.NiENIBERS PRESENT: .Nis. Lois Roewade — Chair Mr. Seymour LaRock Nis. Penny Rotheiser Mr. Dwayne Willoughby Mr. Allan Drebin COUNCIL NIEMBERS ABSENT: Mr. Steven Frost Ms. Barbara Hayden Mr. Greg Salustro Draft Note: Minutes are not verbatim Minutes of the Evanston Arts Council September 19, 2006 Mr. Kurt Schauer — Vice -Chair .Nis. Leah Callaghan Ms. Virginia Roeder Ms. Jill Brazel GIs. Julie Collins Mr. Joe Sislow ,Nis. Claudia Kunin STAFF PRESENT: lir. Bob Dorneker, Superintendent Recreation Mr. Jeff Cary, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC CO�t%IENTS —Ms. Tricia Linwood recently helped to pass out Arts Week Evanston brochures and also volunteered at this year's Ethnic Arts Festival. She is curious to learn more about the Evanston Arts Council. ACCEPTANCE OF MINUTES — Mr. LaRock moved to approve the meeting minutes of August 15, 2006, seconded by Ms. Callaghan. Motion carried unanimously (9-0). COMMITTEE REPORTS: Arts & Business — Ms. Rotheiser reported the mein focus has been supporting Arts Week Evanston. They recently hosted an Arts Week Kick -Off at the Music Institute of Chicago which she said went very well. At the next meeting, they plan to evaluate the success of Arts Week. They also have plans to coordinate a fundraiser in the spring. Arts & Education —Ms. Callaghan reported they would like to schedule a grant writing workshop for teachers and schools during Arts Week. It was decided there would not be enough time for teachers to plan accordingly. Ms. Roewade also noted that the E«nston Community Foundation will be holding a free grant writing workshop in November. She suggested they concentrate on promoting what grants are available to teachers instead of the actual writing of grants. tits. Callaghan also noted they will be regularly attending P.T.A. meetings. Arts Week Evanston --Ms. Roewade assigned members to provide hospitality at some of the Evanston Arts Council events. Mr. Willoughby received a request from Argo Tea. they would like to donate for the opening event on Friday the Gn, but Ms. Callaghan cannot accept anymore contributors at this time. It was suggested that they provide tea at the Noyes Cult=] Art Center Open House on October 7. Lls. Roe -Aide noted that Evanston is the only North Shore suburb who is celebrating Arts Week and that they are second only to Chicago in the number of events planned, Community Service —Ms. Callaghan is planning on contacting every resident artist once Arts Week has ended. Mr. Cory said there has been no new site visits handed in by the residents. He will notify the comminee as soon as one comes in. Cultural Fund — Ms. Kunin passed out the revised Cultural Fund Grant Application and Guidelines. There was discussion on whether the grantu-riting workshop should be held on a weeknight or a weekend. two different dates. It was decided the workshop Will be held Tuesday, October 24 at 5 p.m. at the Noyes Cultural Arts Center. Ms. Kunin is looking for additional members to join the Cultural Fund Committee. Budget — After thorough examination of the budget, Mr. Drebin recommends they help advocate for increased funding of current arts programming and possibly seek to develop new sources of program revenue. Ms. Roewade suggested that the Arts Council go directly to the City Council for additional funding. Mr. Cory asked that the Arts Council provide input on the Arts Council line item in the 07108 budget. Discussion ensued regarding the role of the Arts Council had in Cultural Arts Division Draft dote: Minutes are not verbatim programming. The Arts Council agreed they have a responsibility as an advisory board to make recommendations to the City of Evanston on arts programming within the Cultural Arts Division. Ms. Rotheiser asked why the Arts Week budget was so small. Mr. Cory responded that Arts Week programming in recent years was created primarily by independent artists and arts organizations in Evanston. The City provided a marketing umbrella in which the organizations were invited to take part. The City did not take as active a role in programming events during Arts Week as the Arts Council has this year. LEGISLATIVE BREAKFAST — Ms. Roewade announced rite Legislative breakfast will be held on October 13, at 8:30 a.rrL This year the Evanston Arts Council and Public Art Committee have decided to host the event at Oakton School. This will give the legislators a chartce to view the W.P.A. works that stare funding is helping to restore. PUBLIC ART LIAISION — Ms. Rom2de read a report provided by the P.A.C., which has submitted a proposal to the Kellogg Graduate School of:blanagement at Northwestern requesting pro-bono consulting services by students to assist in developing a framework for the new community -based public an initiative. She also noted that a public display of the finalist proposals for artwork at Sherman Pura will be on display on the second floor of the main Library. The display will be set up Friday October 6 and run through Arts Week. Individual artist interviews will be held from 3:30 - 9 p.m. on Tuesday, October 10; a public forum with the artists will be held from 7 to 9 p.m on Wednesday October 11. Finally, the Silver Wings dedication will be held from 2:30 to 4:30 p.m. on Sunday, October 15ie from 2.30 — 4:30 p.m. at the southwest corner of the McCormick Blvd. and Green Bay Road intersection. DIRECTOR'S REPORT — Mr. Cory reported the City's posting of the Cultural Arts Program Coordinator position has generated 125 applicants. He is continuing organizing the peer coaching circle, which will begin in the fall. NEW BUSINESS — Ms. Roeder reminded the group that a nominations committee should be farmed. A slate of nominees will be brought to the Arts Council in October. Ms. Brazel, Ms. Roeder and Mr. Willoughby will comprise the committee. The committee will contact all members to see if they %%ant to be nominated. The written nomination slate will be presented at October's meeting voted on in November. Mr. Cory relayed that the Arts Council had been recognized by the Ricky Birdsong Race Against Hate for having the largest walking team Leftover Arts Council T-shirts from the event will be sold during Arts Week for $10 each. Meeting was adjourned at 8:15 p.m. The next meeting of the Evanston Arts Council Is at 6:30 p.m. On October 17, 2006 at the Noyes Cultural Arts Center. COUNCIL 14ESfBERS PRESENT: Ms. Lois Roewade — Chair Air. Seymour LaRock Nis. Claudia Kunin Nfr. Dwayne Willoughby Mr. Steven Frost Mr. Greg Salustro Ms. Virginia Roeder COUNCIL 1fENIBERS ABSENT: Mr. Joe Sislow Draft Note: Minutes are not verbatim Minutes of the Evanston Arts Council October 17, 2006 Mr. Kurt Schauer— Vice -Chair Ms. Leah Callaghan Ms. Penny Rotheiser Ms. Jill Brazel Air. Allan Drebin Ms. Barbara Hayden STAFF PRESENT: Nfr. Douglas J. Gaynor, Director ParksfForestry & Recreation Nfr. Jeff Cory. Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS -- no continents. ACCEPTANCE OF MINUTES — tiir. LaRock moved to approve the meeting minutes of September 19, 2006, seconded by Ms. Brazel. Motion carried unanimously (13-0). COMMITTEE REPORTS: Arts & Business —Nis. Rotheiser reported the committee will be meeting next week in order to discuss their next project. Ms. Rotheiser has created a list of potential ideas. Additional ideas arc welcome. She closed with her views on enhanced advertising efforts that could be made for next year's Arts Week Evanston. his. Roeder added how wonderful the an pieces, produced during the Plcin Air project, came out. She suggested displaying the works in public view at local businesses. Arts Week — The Arts Council provided feed back on Arts Week Evanston. Appreciation was expressed to all members of the Arts Council, with special thanks to Nis. Roewade for her leadership and dedication, Ais. Callaghan and Mr. Sislow for their hard work organizing the opening event, and Ms. Brazel who volunteered her time creating the Arts Week brochure. Nis. Roewade is planning to hold a wTap-up session with some of the key contributors. She will notify every one of the date and time through email. Arts & Education — Mr. Frost reported the committee will be host a Grant Writing Workshop geared toward District teachers. This event will take place Oct. 28, 2006 at 10 a.m. at the Noyes Cultural Arts Center, studio 106. The committee is working an marketing the event thru district 202. private schools, home schooling and the community as a whole. Community Service —his. Callaghan reported there are new site visits to be preformed. She will email the Arts Council the list and arrange for visits. Cultural Fund —Nis. Kunin is looking for additional members to join her on the committee. Mr. Salustro volunteered to serve on the committee. Ms. Kunin reported that a Cultural Fund Grant Workshop will be held on October 24, 2006 at 5 p.m. at the Noyes Cultural Arts Center, studio 106. Budget -- Mr. Drebin plans to schedule a meeting for the committee. Ms. Roewade announced the City Manager wants the Evanston Arts Council to submit a "wish list" budget for Arts Week and the Arts Council Board line items. Nis. Roewade will put together the budget for Arts Week. Ms. Callaghan asked what the budget looked like in previous years. Nir. Cory explained the amount allotted for the arts has remained relatively level. A budget committee meeting was set for Saturday October 21 at 10 a.m. at the Noyes Cultural Arts Center. Ms. Roeder asked if Arts Week will be organized by the Evanston Arts �• 4 Draft Note: Minutes are not verbatim Council next year. Arts Council members expressed interest in continuing to take a leadership role in the planning and execution of Arts Week Evanston. Nomination Committet —Ms. Roeder reported on the committee's nomination procedure. The committee recommends Ms. Callaghan or Mr. Willoughby for Chair Mr. Willoughby or Ms. Callaghan for Vice Chair, and Sir. Schauer, Ms. Kunin, Sir. Frost, Ms. Callaghan or Mr. Willoughby for member at large. The committee will meet again before the nominations take place to address the issues they faced this year and discuss ideas on how to precede in the future. Discussion then ensued regarding the option of having Co - Chairs. Most members were not interested in having two Chairs. Ms. Callaghan suggested the title emeritus for those who have served si_r }ears on the Arts Council. PUBLIC ART LIAISON —Mr. Cory reported on the Public Art events held during Arts Week Evanston. The Eve finalists for Sherman PIaza were interviewed by the Sherman Plaza selection panel, and participated in a question - and -answer session with the Evanston community'. The selection committee also received a large amount of public feedback from the online survey and through a comments box while the maquettes were displayed at the library. The Public Art Committee also held a reception for the donated sculpture Silver 1l7ng3. CHAIR'S REPORT —Ms. Roewade announced there is a vacancy in the building. The Council will need to organize a committee. Mr. Cory noted the lease is projected to take effect January 1, 2007, so the subcommittee will have to meet soon. Ms. Kunin, Ms. Callaghan and Mr. Frost volunteered for the committee. Ms. Roewade also suggested the Council review the Bylaws. She asks that everyone read them and come back next month with any proposed revisions or amendments. Ms. Roeder reminded the group the Bylaws were adopted just last year. Ms. Roewade has been in communication with the webmaster for the City. She has requested a listscry for the Arts Council email database. DIRECTOR'S REPORT —Sir. Cory mentioned that five groups am interested in the peer coaching circle. The next step is coordinating schedules. The initial meeting will likely be held in November. Ms. Kunin invited the Council to attend the coning season of theatre productions at Northwestern University. Please contact her if interested in rackets. The meeting was adjourned at 8:15 p.m The next meeting of the Evanston Arts Counell is at 6:30 p.nt. on November 21, 2006 at the Noyes Cultural Arts Center Approved Note: Minutes are not verbatim ,Ilnutes of the Evanston Arts Counc[1 November 21, 2006 COUNCIL MEMBERS PRESENT: Ms. Lots Roewade — Chair ,his. Penny Rothelser Ms. Leah Callaghan Mr. Dwayne Willoughby Mr. Steven Frost '*Is. Virginia Roeder COUNCIL MEMBERS ABSENT: Mr. Seymour LaRock Mr. Allan Drebin Mr. Kurt Schauer — Vice Chair Mr. Joe Sislow Ms. Claudia KUnin Ms. Barbara Hayden Ms. JIll Brazel Mr. Greg Salustro OTHERS IN ATTENDANCE: Mn Ken Arlen, Noyes Center Resident Artist STAFF PRESENT: Mr. Douglas J. Gaynor, Director ParksfForestry & Recreation Mr. Jeff Cory, Cultural ArtsfArts Council Director Nis. Jill Silverman, Secretary Cultural Arts Divislon The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS —,Mr. Arlen introduced himself and explained he has applied for the lease of Studio 221 of the Noyes Cultural Arts Center. ACCEPTANCE OF MINUTES —'Me tnecting minutes of October 17, 2006 were not approved due to a lack of a quorum. RECOMMENDATION FOR LEASE OF STUDIO N221 — The recommendation for Studio 221 was tabled due to a lack of quorum ELECTION OF OFFICERS — The election of officers was moved to 6:30 p.m. on Monday, November 27.2006 at the Noyes Cultural Arts Center. CHAIRS COMMENTS — .Lis. Roewade thanked Ms. Roeder for her six years of service on the Evanston Arts Council. The Council agreed Ms. Roeder helped to make the council what it is today. Ms. Roewade also announced Ms. Collins will be leaving after serving three years. Her dedication to Cultural Fund and other projects were appreciated. COMMITTEE REPORTS: Arts & Business —Ms. Rotheiser reported that the committee is adding a few new business representatives; Ms. Lucile l rasnow has joined most recently, She also reported that the major focus of the committee at this time will be fundraising for Arts Week and a communications project to get the word out about the arts in Evanston. The Arts Council feels the City should play a major role in such a large project. An informational brochure for the arts & businesses in Evanston was discussed. Nis. Rotheiser relayed an idea presented by Jonathon Perman of the Chamber of Commerce to set up kiosks to showcase Evanston artists at the Fountain Square Festival. Arts & Education — Mr. Frost reported on the success of the recent Grants Workshop. He noted it was a great networking opportunity. The subcommittee as well as others would like to see a series run throughout the year. Community Service — Ms. Callaghan reported several members have visited recent community service projects. Ms. Callaghan has contacted every Noyes resident artist who is currently providing a community service project. She hopes that this effort will not only verify projects are being completed but also give a sense of support and interest from the Arts Council. Approved Note: Minutes arc not verbatim Cultural Fund — ,Lis. Roewadc reported the Cultural Fund applications are due in the Noyes office no later than 5:00 p.m. on December 8, 2006. Budget Committee —Ms. Roe%%ade reported on the budget proposal that was included in the meeting packet. The proposal is to hire a sales rep that could raise sponsorship for Cultural Arts Division and Arts Council programs. Mr. Cory mentioned that the interim Cultural Arts Division Festival Coordinator is working on obtaining sponsorship at this time. Review of Bylaws — The ;dominations Committee came up with a few items to be included in the Bylaws: 1) Nominations committee should consist of one member who has been on the committee previously. 2) Members are responsible for contacting every member of the council to obtain their nominations. 3) Every member nominated should have been active with the committee for a year prior to the nomination. a) Every member is responsible for responding before the deadline. 5) Every member is responsible for submitting accurate contact information. Ms. Roe%%ade commented on how these things are process -related and may not require a change of the Bylaws. The items will be tabled until January's meeting. PUBLIC ART LIAISON —.Nis. Roewade briefly explained the process for the selection of the new public art piece at Sherman Plaza is mo%ing along. The selection panel has submitted their recommendation and a contract has been sent to the artist. There will be a public announcement of the winner soon. Meeting was adjourned at 7:40 p.m. The next meeting of the Evanston Arts Couneil is at 6:30 p.m. on January 16, 2007 at the Noyes Cultural Arts Center mmi Minutes of the Evanston Arts Council November 27, 2006 COUNCIL MEMBERS PRESENT: Nis. Lois Roewade — Chair %fr. Kurt Schauer — Vice Chair Ms. Penny Rotheiser Nis. Claudia Kunin Ms. Leah Callaghan Mr, Dwayne Willoughby Mr. Joe Sislow Ms. Jill Brazel COUNCIL NIENIBERS ABSENT: Mr. Seymour LaRock Mr. Steven Frost OTHERS IN ATTENDANCE: Nis. Virginia Roeder, Former member of the E.A.C. Mr. Ken Arlen, Noyes Center Resident Michael — Northeastern Student, art minor STAFF PRESENT: Mr. Douglas J. Gaynor, Director Parks/Forestry & Recreation Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. Approved Note: Minutes are not verbatim Ms. Barbara Hayden Mr. Greg Salustro Mr. Allan Drebin PUBLIC COMMENTS — Michael. who is a current resident of Evanston and student at Northeastern, explained he is writing a paper on observing a public meeting. ACCEPTANCE OF MINUTES —.Nis. Kunin moved to approve the meeting minutes of October, Ms. Callaghan seconded the motion. Motion carried unanimously (11-0). RECOMMENDATION FOR LEASE OF STUDIO $0221 — Ms. Roewade described the process for selecting a tenant at the Noyes Cultural Arts Center. Ms. Kunin reported that the subcommittee recommended Ms. Maggie Weiss, who currently occupies 13-11, for studio 221. Ms. Callaghan added the committee then suggested that another artist (who applied for space) move into Ms. Weiss's old space. She further explained there was a scoring sheet as well where both applicants scored very high. Mr. Drebin and Ms. Rotheiser both commented that they wished the applications had been sent to the Council members prior to today. Mr. Drebin was also concerned with the annual household income noted on Ms. Weiss's application. He questioned whether or not her status was not -for -profit. Ms. Kunin explained that as in individual artist she would not be considered not -for -profit. The committee was reminded that the application requires individual artist applicants to report the income of other household members. Ms. Roewade moved to approve the subcommittee's recommendation. `lotion carried (9-2). Ms. Roewade recommends the council revisit the purpose of the Noycs Cultural Arts Center. This will give greater clarity when considering future applicants for tenancy. SHERMAN PLAZA —Ms. Roewade announced the Public An Committee has made their recommendation for the Sherman PIaza public art piece. Sfr. Gaynor explained they are waiting for the contract to be sent back by the artist before they make a public announcement. ELECTION OF OFFICERS —,Ms. Roeder went over the nominations for the election of Chair. Vice Chair and Member at large. For Chair, Ms. Callaghan and Mr. Willoughby were nominated. For Vice Chair, Ms. Callaghan and fir. Willoughby were nominated. Ms. Callaghan was elected Chair of the Evanston Arts Council. Mr. Willoughby was elected Vice Chair, The Arts Council then voted for the Executive Committee's member at large and fir. Schauer was elected. CULTURAL FUND: ACTORS GYM —Ms. Kunin reported that The Actors Gymnasium, who received a grant, did not complete their proposed obligation. She learned that there was a dramatic difference in the proposal compared to the actual program Discussion ensued regarding what steps should be taken. Meeting adjourned at 7:35 p.m. The next meeting of the Evanston Arts Council is January 16, 2007 at the Noyes Cultural Arts Center at 6:30 p.m. COUNCIL MESIBERS PRESENT: Ms. Leah Callaghan — Chair Mr. Seymour LxRock ?#IL Claudia Kunin Mr. Greg Salustro COUNCIL hiE.MBERS ABSENT: Mr. Steven Frost ,Mr. Kurt Schauer Ms. Penny Rotheiser Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council January 16, 2007 Mr. Dwayne Willoughby — Vice -Chair Ms. Lots Roewade Mr. Joe Sislow Ms. Barbara Hayden Mr. Allan Drebin Als. Jill Brazel STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Bob Dorneker, Superintendent Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Stiverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS —Ms. Whitnie Crown Wolverton is new to Evanston and was involved with the arts community in Ann Arbor, M1. She was referred by Ms. Lois Roewade. ,ACCPTANCE OF MINUTES —Mr. LaRock moved to approve the meeting minutes of November 21 & 27, 2006. Mr. Salustro second the motion. Motion carried unanimously (8-0). COMMITTEE REPORTS: Arts & Business — In Ms. Rotheiser's absence, Ms. Callaghan read the typed report. The Arts & Business sub -committee is meeting on the second Tuesday morning of each month. They recently welcomed a few new members. Their current agenda includes the planning of an Arts Week benefit to be held from 4-6 p.m. on March 18, 2007. This will feature a tour of Mr. Ron Kysiak & Ms. Diane Lupke's art collection renowned author and artist Ms. Audrey Ni ffenegger as a guest speaker. Tickets will be S 100 per person. Ms. Rotheiser is looking for additional names to be added to the invitation list. They have also begun preparations for a second benefit entitled "Taste of Evanston" which will preview Arts Week 2007. The committee is also working on creating a calendar of arts events that would be accessible online. Arts & Education — no report given. Arts Week — no report given. Budget —Mr. Salustro reported on a presentation that the committee trade to the Evanston City Council. This request entailed adding a staff position to seek corporate sponsorship for arts programs. The first -year fundraising goal would be S85,000. The City Council requested a written follow-up report with a cost- bcnefit analysis. Ms. Callaghan added that the meeting they attended focused on how the City, for budgetary reasons, is currently recommending the termination of over 30 of its employees. The subcommittee feels they still have a solid chance since the proposal is for a money -generating position. Ms. Roewade mentioned that Arts Council members should show support at the budget hearings and also by contacting their alderman personally. Community Service — Mr. Cory mentioned that during January and February there is a lull in community service. Things will pick back up come March. Ms. Callaghan announced that a plan for leasing studio 13- I t to a publishing and design group fell through. A new press release has bone out announcing the availability of that space. Cultural Fund — Ms. Kunin reported that 21 grant applications were received. Ms. Kunin went over the names of those selected to sit on the Cultural Fund Panel. She announced that the panel will review the applications beginning at 9 a.m on February 2, 2007 at the Noyes Cultural Arts Center, Studio 106. Members of the public are welcome to observe. Ms. Kunin mentioned insurance costs as one reason that fewer individual artists applied this year. Ms. Kunin presented a request by Thickroutes Performance Collage for a one -month extension of the grant period, due to difficulties in securing a venue. Ms. Roewade moved to approve that the extension be granted and Mr. Salustro seconded the motion, which carried unanimously. Ms. Roewade suggested that the insurance liability requirement issue be reviewed for �� .. - -'•r,x •.,aryl •rL� Approved Note: Minutes are not verbatim the future. Mr. Gaynor provided examples of why insurance coverage is required by the City of Evanston. Ms. Hayden agreed and noted the requirement is not as daunting as it may sound. She reminded the group that it is for the indiv idual's own security as well. PUBLIC ART LIAISON —.Nis. Kunin reported on the Public Art Committee meeting. She announced there are a few new members. The P.A.C. has sent out a request for qualification for Fire Station 45. Requesting qualifications instead of proposals in the initial call makes for a more artist -friendly process. The committee briefly discussed who should be invited to sit on the selection committee. The P.A.C. has also sent out a call to artists to be included in a pre -qualified artists database, which may be used for public art projects during the next two years. A copy of the RFQ can be found on the City of Evanston website. Ms. Kunin reported on the committee's work with the inventory of public art and W.P.A. works. The Inventory subcommittee is currently exploring public art in schools. They have questions as to who is responsible for the pieces and if the Public Art Committee can help advocate for restorationfpresmation efforts. Next month's Public Art Committee meeting will feature guest speaker his. Nancy Flannery. She sill discuss the W.P.A. works in the Eswnuon public schools. Mr. Cory reported City staff will be working with the Daughters of the American Revolution to restore the flag pole at Patriots Park. They plan to have the work completed by Memorial Day 2007. Mr. Gaynor added that the approval of the public art piece for the corner of Sherman Plaza is on the agenda for the next City Council meeting. Staff is working on having the artist who was selected attend that meeting. CHAIRS COtlhiENTS — Ms. Callaghan asked the members to think about their current roles on any of the subcommittees and wondered if anyone wanted to try out a new subcommittee. She requested that they email her with any committee requests. She also asked that everyone collect ideas on practical goals that can be reached within the next }car. She then reported that Ms. Roewade has been working with City staff to organize an Evanston Arts Council listserv. Ms. Callaghan would like to see a monthly newsletter go out to the Evanston community. She also would like to see the Arts Council web page updated with a photo and bio of each EAC member. Ms. Callaghan briefly explained the purpose of the City of Evanston's recently released Donation Opportunities booklet. She would like everyone to get acquainted with its contents and spread the word throughout the community DIRECTOR'S REPORT — Mr. Cory reported that the first Peer Coaching Circle meeting was held and was a success. The Mayor's Award for the Arts deadline was in late December. Staff has received several nominations which have been compiled and sent to the Mayor for her review. The Mayor's Annual State of the City Address is February 16, 2007, and the Mayor's Award honorees will be recognized at the event. Staff has been working; with Mr. Ira Golan on a pilot camp program geared tow-ards senior citizens. They have run into a few issues and have postponed the project until the next fiscal year. He then announced the opening reception for the Black History Month exhibit on the first and second floor of the Noyes Cultural Art Center, from 3-5 p.m. on February 21, 2007. Meeting was adjourned at .8:00 p.m. The nest meeting of the Evanston Arts Council is at 6.30 p.m. on February 20, 2007 at the doves Cultural Arts Center. COUNCIL MEMBERS PRESENT: Ms. Leah Callaghan — Chair Air. Seymour LaRock Nis. Claudia Kunin GIs. Jill Brazel Air. Kurt Schauer Mr. Joe Sislow Air. Steven Frost COUNCIL MEMBERS ABSENT: Mr. Allan Drebin Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council February 20, 2007 Mr. Dwayne Willoughby - Vice Chair Ms. Lois Roewade Ms. Penny Rotheiser .Air. Greg Salustro Ms. Yvonne Smith Ms. Barbara Hayden STAFF PRESENT: Mr. Douglas J. Gaynor, Director of ParkslForestry & Recreation 31r. Jeff Cory, Cultural Arts/Arts Council Director AIL Jill Silverman, Secretary Cultural Arts Division OTHER: Christlana Schmitz, Northwestern University Student The meeting was called to order at 6:37 p.m. PUBLIC COtiiMENTS — no continents. Ms. Callaghan and members of the board expressed a warm welcome to Ms. Yvonne Smith, the newest member of the Evanston Arts Council. ACCEPTANCE OF MINUTES — Mr. LaRock moved to approve the meeting minutes of January, 2007, seconded by.%fr. Salustro. Motion carried unanimously (13-0). UPDATE IN COMMITTEES: Ms. Callaghan relayed there are malty opportunities available for members to either try anew committee or join one for the first time. Ms. Smith joined the Arts & Education committee. Ms. Hayden requested she move from the budget committee to Arts & Business. Ms. Callaghan requested members fill in the gaps where there is more need. Both Ms. Callaghan and Mr. Willoughby discussed creating a new committee that focus's on relationships with the community. Ms. Hayden joined as chair of the Community Relations committee. Mr. Willoughby joined the Community- Relations committee. Ms. Roe%;ade has agreed to put together a strategic committee for Arts Week 2007. Mr. Cory reminded the group, due to the Open Meetings Act, he must be made aware any meeting at Ieast 48 hours in advance of the scheduled time. %Is. Callaghan suggested each committee should schedule regular monthly meetings. CO�INIITTEE REPORTS: Cultural Fund —Ms. Kunin reported that the Cultural Fund Grant Review went well. She commented that the panelist were well informed and made solid recommendations. The committee will be meeting in order to draft the proposals. This information will be presented to the group before next months meeting. Arts & Business —Ms. Rotheiser reported the Spring Arts & Recreation magazine now displays one page of Evanston Arts Organizations. The Council thanked City Staff for their effort. She also reported on the up coming event to raise funds for Evanston Arts Week. This will feature a tour of \ir. Ron Kysiak & Ms. Diane Lupke's art collection renowned author and artist Ms. Audrey Nif enegger as a guest speaker. Tickets will be $100 per person with autographed books by the author to be raffled. Ms. Rotheiser is looking for additional names to be added to the invitation list. Mr. Salustro suggested the individuals who sat on the Cultural Fund Grant Panel should be invited to the event. The committee is debating, at this time, weather or not to start their own website or "plus' into someone else's site. Community Service -- no report. Budget — Ms. Callaghan reported they submitted their proposal to the City Council. She noted the City Council has not questioned the addition of the contracted sponsorship position to the Arts Council budget. Approved Note: Minutes are not verbatim Arts Week —Ms. Callaghan has received a time line from Mr. Cory and learned that they should begin planning for Arts Week next month. Ms. Rotheiser suggested the group decide what their role is going to be this year. Mr. Salustro agreed and added they need to define their expectations. He wouldn't want it to become overly consuming. Ms. Callaghan has created a draft out line of the year. A meeting needs to be set to iron out the specifics. Mr. Roewade will put together the strategic planning committee. This meeting will create the structure of the event this year, as well as, discuss the expectations. She would like someone else to take the committee on as Chair. The tint planning coma -duce meeting will be scheduled for `larch 27. 2007 here at the `oyes Cultural Arts Center at 6:30 p_m. PUBLIC ART LIASION —his. Kunin reported the Public Art Committee did not meet this month due to the stormy weather. She did briefly go over an email from the Public Art Chair that reported updates on what would have been discussed. The P.Q.C. has selected consultant John Pounds, Director of the Chicago Public Art Group, to guide the community based public art projects. It was also announced that the City Council approved the public art piece The Sea of the Ear -Ring '06, by Takashi Saga to be installed at Sherman Plaza. Mr. Cory went on to say that the Fire Station #5 public an panel has narrowed it down to half. They will be meeting again this week to select 3-4 artist and dependant on how things progress will invite the artist to submit proposals. Ms. Kunin reported that the Thick Routes Production Company had originally been granted an additional month to complete their cultural fund proposal. They are now requesting another extension due to scheduling conflicts. Ms. Roewade moved to approve another one month extension is given that would expire at the end of June 2007, Mr. Salustro seconded the motion. Motion carried (1211) with.Mr. LaRock voting nay. Ms. Callaghan introduced.Mr. Richard Zeid. Mr. Zeid is one of the newest members of the Public Art Committee and acting liaison. CHAIRS COMSIENTS —Ms. is. Callaghan presented the Council with many pieces of the history of the Evanston Arts Council. She has learned the Council back then had a lot of the same goals as they do today. Ms. Callaghan would like to focus on reaching out to the greater community. She also created a monthly calendar for the Council. It includes all scheduled meetings, events and festivals. This will help trap out their goals. She would like to create business cards. She stressed how important it is to have cards available when networking, She would like feedback from members on the Councils goals. They will then finalize the outline and follow through with the execution. Mr. Salustro mentioned the Evanston Arts Council should have been named when the Oakton Murals were in the news. Ms. Callaghan agreed there are many events that the Evanston Arts Council should be mentioned. Members discussed the limited marketing capabilities of the City of Evanston. This is due to there only being one staff member for the entire department. They agreed they need to find a volunteer PR representative to work solely with the Evanston Arts Council. DIRECTORS CONINIEN"TS —Mr. Cory reported the Lakeshore application deadline is February 28, 2007. There is currently a RFQ out for public artist database; this application deadline is March 6, 2007. Mr. Cory commented the Mayors Award was a very nice event. Meeting Adjourned at 8:00 p.m. The next meeting of the Evanston Arts Council IsMarch 20, 2007 at the Noyes Cultural Arts Center at 6:30 p- n. COUNCIL ltENIBERS PRESENT: Ms. Leah Callaghan — Chair Mr. Seymour LaRock Ms. Claudia Kunin Ms. Jill Brazel Mr. Steven Frost COUNCIL MEMBERS ABSENT: Mr. Allan Drebin Mr. Greg Salustro Approved Now: Minutes are not verbatim Minutes of the Evanston Arts Council March 20, 2007 Mr. Dwayne Willoughby — Vice Chair Nis. Lois Roewade his. Penny Rothelser Ms. Yvonne Smith Mr. Joe Sislow Mr. Kurt Schauer Ms. Barbara Hayden STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Bob Dorneker, Superintendent Recreation NIL Jill Silverman, Secretary Cultural Arts DIvision OTHERS Iti ATTENDANCE: Mr. Richard Zeld, Evanston Arts Council Liaison NIL Whitnie Crown Wolverton, Artist The meeting was called to order at 6.37 p.m. PUBLIC COMMENTS — no comments. ACCEPTANCE OF MINUTES —.Mr. LzRock moved to approve the meeting minutes of February, 2007, seconded by Ms. Kunin. Motion carried unanimously (10-0), OCCUPANCY IN NOYES CENTER — Ms. Callaghan reported there are two applicants looking to occupy a vacant studio at the Noyes Cultural Arts Center. Mr. Gaynor asks that the Council review the supporting documents and respond with comments via email. COMMITTEE REPORTS: Arts & Business — Ms. Rotheiser reported an impressive turnout at the Arts Week 2007 benefit, which raised approximately S5.300. She noted the committee is also brainstorming ideas for a Taste of Arts Week event. She then discussed options for the Evanston Arts Council website. The North Shore Convention Bureau has offered server access to the Evanston Arts Council. The Council would have a separate domain name and would be advertised on the Convention Bureau home page. Mr. Sislow offered to review the Convention Bureau website to decide if it is feasible. Arts & Education — Mr. Frost relayed there has not been a meeting of the subcommittee but that he is updating goals for 2007. He then listed the original goats the subcommittee had set for themselves. Their next step is to send a letter to school representatives inviting them to participate on the subcommittee. Ms. Rotheiser suggested incorporating a school arts project into Arts Week Evanston. Arts Week — \is. Roewadc noted that the first Arts Week planning meeting will be Tuesday Match 27, at 6:30 p.m. at the Noyes Cultural Arts Center. Arts Week will be held October 6 — I3. 2007. Budget — his. Callaghan reported that the Corporate Sponsorship position has teen approved by the City of Evanston. An RFQ is in the process of being created. Mr. Gaynor asked the Arts Council for recommendations on where to post the RFQ. Any suggestions should be forwarded to Mr. Cory. A panel that includes staff and two Arts Council members will review the resumes. Discussion ensued regarding desired qualifications of candidates. It was agreed that the Sponsorship Representative should be an individual instead of a company. Cultural Fund — Ms. Kunin reported that the Cultural Fund Grant panel has reviewed the applications and scored them accordingly. The subcommittees then met to tally up the scores and prepare a Approved Note: Minutes are not verbatim recommendation, which Ms. Kunin presented to the Arts Council. Ms. Roewade moved to approve the recommendation presented by the Cultural Fund subcommittee, Mr. Willoughby seconded the motion. Motion carried (9-0) with one abstention. The recommendation will now go to the Evanston City Council for approval. Ms. Callaghan would like to sec some press on the grant awards, Ms. Roewade noted that in the past the awardees were invited to an Avis Council meeting for introductions and refreshtnents. PUBLIC ART LIAISON —Mr. Willoughby reported on the Fire Station g5 public an subcommittee meeting. They have narrowed the list to three finalists: a stained glass artist, a light artist, and a two-dimensional metal artist. The finalists are being invited to produce a site -specific proposal. CHAIR'S COMMENTS —Ms. Callaghan encouraged everyone to attend the Arts Week planning meeting. She also noted the calendar of events she created %ill be mailed out shortly. New Arts Council member Ms. Yvonne Smith was introduced, she briefly described her background and interests in joining the Arts Council. In Ms. Hayden's absence, Ms. Callaghan reported that recruiting efforts for the Community Relations subcommittee have begun. OLD BUSINESS —Ms. Roewade asked if the Evanston Community Foundation's volunteerism event had taken place. Ms. Callaghan responded that she was unable to attend the event due to an emergency at home. Ms. Callaghan said she will follow up with attendees from the event to find out more about what occurred. Ms. Rotheiser asked about the ordering of stationary. Nis. Callaghan responded both business cards and stationary are available. Ms. Callaghan will be creating it herself. It will display both the E.A.C. logo and the City of Evanston logo. Please email her with order information. DIRECTOR'S REPORT— Mr. Dorrieker informed the group of the great productions coming out of the Fleetwood-Jourdain Community Theatre, He invited members to attend the sumrncr series. Tickets are free of charge to members and can be picked up through either Mr. Cory or Mr. Dorneker. Meeting adjourned at 7:50 p.m. The next meeting of the Evanston Arts Council is 6:30 p.m. on Tuesday, April 17, 2007 at the Noyes Cultural Arts Center Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council April 17, 2007 COUNCIL Al EMBERS PRESENT: Ali. Leah Callaghan — Chair Air. Dwx%me Willoughby — Vice Chair Mr. Seymour LaRock Ali. Penny Rotheiser Nis. Jill Brazel Air. Greg Salustro Air. Joe Sislow Air. Allan Drebin Mr. Steven Frost COUNCIL MEAIBERS ABSENT: Nis. Lois Roewade Mr. Kurt Schauer Nis. Yvonne Smith Ms. Barbara Hayden ,Nis. Claudia Kunin STAFF PRESENT: Air. Douglas J. Gaynor, Director of ParkslForestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary Cultural Arts Division Nis. Shslion Johnson, Temporary Secretary II OTHERS IN ATTEDANCE: Mr. Richard. geld, Public Art Committee Liaison The meeting was called to order at 6:30 p.m. PUBLIC COMAIENTS — no comments. ACCEPTANCE OF AtiNUT'ES — Nir. Salustro moved to approve the meeting minutes of March, 2007, second by Mr. LaRock. Motion carried unanimously (9-0). COMAiITTEE REPORTS: Arts & Business — Ms. Rotheiser reported that gross income for the fundraiser was S6,980.00, with a net of S5,785.00 after expenses, which doubled the budget for arts week. She noted that ideas for the website were provided to the city, but the Arts Council will be unable to use the city's server. Mr. Sislow will search other options for a server after identifying the committee's needs. Progress has been made on developing the format and identity of the site. The website will be a one -stop source, linked to the city's site as well as other web sources. Mr. Sislow will be the webmaster; he's projecting a completion date of 34 months. Arts & Education — Mr. Frost reported that the Arts & Education committee will meet at 6 p,m. on the second Thursday of each month. The short-term goal for Arts Week will be a middle school window painting project as well as having the Evanston youth create yard signs to promote the event. The long-term goal is to connect with volunteers, the District 65 board, organizations and school districts in the Evanston community. Air. Frost discussed An Skills and how A & E can use the same concept to create a new and accessible youth program. Mr. Frost's wife is planning to videotape at the welcoming event for new Illinois Arts Alliance director Ra Joy; she will tape a one-on-one interview with Ra and others to be shown on Community Access cable TV. Arts Week —.Ms. Callaghan reported that the Arts Week planning meeting was successful in helping to determine the structure of this year's event. Instead of reinventing things, the Arts Council will maintain a structure similar to last year. Plans are to partner %sith the Public Art Conunittec in a ribbon -cutting event for the new sculpture at Sherman Plaza. Nis. Brazel volunteered to help create the brochure, and Ms. Kunin will seek a candidate to take over coordinating event forms submissions, ,Lis. Roewade will help with the press releases and contact info. for past participants, Nis, Callaghan noted she will be putting together the meeting schedules and deadlines. Ms. Callaghan requested that the committee invite friends and family to assist with ideas and to lend a hand. Ms. Brazcl spoke with Monica from North Shore Magazine who will be happy to assist with promoting this year's event. Ms. Rotheiier added she will discuss Pioneer Press with Ms. Callaghan. Approved Note: Minutes are not verbatim Budget —,Ms. Callaghan reported that the corporate sponsorship position will be posted through the city's purchasing division as a contractual position and not through HR. The Arts Council received the RFQ from the City on April 14't" 2007, and an ad was placed in the Chicago Tribune on April 12'" 2007. The conunittee is seeking an individual for the position rather than a company. its. Kunin and Mr. Salustro have provided suggestions of websites on which to post the position. Ms. Callaghan has started the process, first posting on Monster.com and she is working on a listing on CarcerBuilder.corm She will be following the format of the ad in the Tribune, directing any inquiries to the Cultural Arts Di%ision. When completed 4ts. Callaghan will e- ntail the committee members with a list of the postings and the RFQ documents. The deadline for submission is May 1, 2007, if there are not enough responses, the cornmince will open the call for another two -week period. Mr. Salustro %ill follow up with Mr. Gaynor regarding who will be on the panel for reviewing candidates. Cultural Fund — The proposed grant awards were approved by the Hurnan Services Committee and will be presented to City Council on April 23, 2007. Community Relations — Ms. Hayden and Mr. Willoughby will meet and move forward with developing volunteer participation in the community. CHAIR'S CO.NI'MENTS — Ms. Callaghan reported the format of the new business cards has been decided and she will send images via email for committee members to edit their telephone numbers or emails. DIRECTOR'S REPORT — Ethnic Arts Festival booth application deadline was pushed back a week to April 23, 2007, ]urying will take place on May 4, 2007. The Human Services Committee responded favorably to a draft of guidelines for the Public Art Committee's new community -based project; the next step will be to present the program to City Council. A call to artists for the creation of a public art artists registry produced approximately 200 responses. The Fire Station #5 public an competition is down to two finalists; May 15, 2007 is the deadline for receipt of site -specific proposals. Meeting adjourned at 7:30 p.m. The next meeting of the Evanston Arts Council is 6:30 p.m. on Tuesday, Alay 15, 2007 at the Noyes Cultural Arts Center Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council May 15, 2007 COUNCIL NIE.IBERS PRESENT: Ms. Leah Callaghan — Chair %is. Lois Roewade Mr. Seymour LaRock Mr. Greg Sslustro Mr. Joe Sislow Mr. Allan Drebin Ms. Yvonne Smith COUNCIL MEMBERS ABSENT., Mr. Dwayne Willoughby -- Vice Chair Nis. Claudia Kunin Mr. Kurt Schauer Ms. Barbara Hayden Nis. Jill Braxel Ms. Penny Rotbetser Mr. Steven Frost STAFF PRESE\'T: Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Shallon Johnson. Temporary Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS — no cotnurtents. ACCEPTANCE OF MIN UTES — The meeting minutes for April 17, 2007 were not approved due to lack of quorum; one amendment to the minutes was noted. COMMITTEE REPORTS: Arts & Business- Ms. Callaghan reported that Mr. Sislow is preparing a prototype for the website calendar which will be shared with the committee, Mr. Sislow researched four servers that can potentially host the site. The site must have a distinct identity to avoid being lost, yet must be easily searchable. Pricing is based on the amount of band -width used, which is unknown at this time. Ms. Brazel will start the design process, with the goal of having the website up and running by mid -July, which would enable promotion of Arts Week and various summer activities. During Arts Week the committee would like to see a group of artists showcased in one place, perhaps Noyes, since smaller events had difficulty attracting an audience last year. Advertising strategies were touched upon briefly and the committee agreed that more information regarding the focus of Arts Week would help in making decisions. Arts & Education -.Ms Callaghan reported that the committee plans to contact grade school and high school community relations people. Ms. Callaghan spoke -Mth high school community relations rep Barbara Zimmer, who helps organizations connect with students that would like to volunteer. Ms. Zimmer thought that the idea of students distributing Arts Week brochures and hanging posters would not be a problem Regarding the possibility of high school kids designing signs, Ms. Zimmer recommended the chair of the Art Department be approached with the idea. Ms. Callaghan will submit two proposals to the high school, one to the chair of the Art Department and another to Ms. Zimmer. Ms. Smith reported meeting with Carla Kenny Phillips, Nichols School teacher and arts coordinator for the District 65 schools. Ms. Phillips will be retiring at the end of the year and mentioned there will be five new principals and three to Five new art teachers, making it difficult to coordinate projects at the beginning of the school year. Impetus and supplies for the project would have to cone from the Ans Council. Evanston Signs is willing to provide a 10% discount on yard signs to promote Arts Week. The Arts Council discussed the idea of having a contest, where the kids would submit their designs, with the best submission duplicated and printed on yard signs. Omar Curry of the school board provided Ms. Callaghan with 27 signs. Ms. Callaghan recommended cutting the signs in half to double the amount. Arts Week- his. Callaghan has been receiving calls from people interested in participating in Arts Week. Staff reserved the Levy Center for a Dance Showcase on Sunday, October 14. Ms. Frost's friend has a singing group that also would like to participate. Ms. Callaghan will schedule an Arts Week planning meeting. Community Service- No report at this time Approved Note: Minutes are not verbatim Cultural Fund- Nis. Callaghan reported that organizations scoring 73 or above out of a possible 100 points were awarded funding. Scores of 90 or better received I00'10 of the requested amount, 80-90 received 9019, and 73-80 received approximately two-thirds. Light Opera Works missed the funding cutofi'this year and the managing director expressed intent to appeal the decision. Budget- Ms. Callaghan reported the Corporate Sponsorship position has not yet been filled. The position is posted on craigslist, NPO.net, and the City's site. DIRECTOR'S REPORT —The Public Art Committee recently assisted with the restoration of the flagpole at Patriots Park. Five artist -designed sidewalk pavers were installed in the vicinity of the new viaduct at Church and Beason. The new Community Public Art Program received a positive response from the Human Services Committee and will next be presorted to the City Council for review. The goal is to roll out the program guidelines and application by July 1. with a September deadline for completed applications. Plans arc proceeding for summer festivals and concert programming. Meeting was adjourned at 7:45 p.m. The next meeting of the Evanston Arts Council Is 6:30 p.m. on Tuesday, June 19, 2007 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Nis. Leah Callaghan - Chair Ms. Lois Roewade Ms. 3111 Braze) Nis. Yvonne Smith Mr. Joe Sislow COUNCIL MEMBERS ABSENT: Mr. Seymour LaRoek Mr. Allan Drebin Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council June 19,2007 Mr. Dwayne Willoughby - Vite Chair .Nis. Penny Rothelser Mr. Steven Frost Nis. Barbara Hayden Mr. Greg Salustro STAFF PRESENT: Mr. Douglas J. Gaynor, Director of ParkslForestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director The rnecting was called to order at 6:30 p.m. PUBLIC COMMENTS - no comments. ACCEPTANCE OF MINUTES - Ms. Rotheiser moved to approve the meeting minutes for April 17, 2007 and May 15, 2007, second by Ms. Brawl. Motion carved unanimously (9-0). COMMITTEE. REPORTS: Arts & Business - Ms. Rothciscr reported the website should be up and running in mid July. Currently the site is called'"Me Evanston Ans Burt". They are open to other name suggestions. Ms. Rotheiser is also preparing a proposal for the North Shore Visitor Bureau donation. Arts Week is moving along. They did lose Arts Week committee member, Penelope Saks. Ms. Callaghan added while sorting through the mail she came across a community guide created by the Evanston Chamber of Commerce. She thought it would be helpful tool when designing the website. Arts & Education -- Mr. Frost reported that Ms. Smith has been in contact with past colleagues in an effort to get projects started within District 65. He also reported that Evanston Signs may donate yard signs for the promotion of Arts Week. They also have other sources for signs. The committee will need to nail down the specifics including the involvement of students. Arts Week - Ms. Callaghan scheduled a greater community Arts Week meeting for Wednesday, June 27, 2007. The purpose of the meeting is to get organizations involved. There was also discussion on advertising and marketing concepts. Community Service -Ms. Callaghan reported the Figurative An League has handed in a site visit request, Ms. Callaghan will follow through. Cultural Fund - The Council has received a letter of thanks from The Music Institute of Chicago for their being awarded Cultural Fund grants this year. Budget - There was discussion regarding review of the nine resumes that were received for the sponsorship position. Ethnic Arts Festival - Mr. Willoughby reported the council needs to organize the EAC booth for the Ethnic Arts Festival. They discussed the cost of printing bags with An committee logo. It was asked by members that information on exactly what was made at each festival be available. Ms. Rotheiser will volunteer to "man" the booth on July 21". PUBLIC ART LIAISON - Sir. Cory reported the Public An Committee is planning the opening event to Arts Week; which will feature the dedication of The Sea njthe Ear -Ring '06 by Takashi Soga at Shcrman Plaza. The selection panel for the Fire Station #5 public art project has meet with the two finalists. Mr. Cory presented the two proposals at the most recent Planning Commission meeting. The PAC is creating a sub committee to decide what to do with the left over Maple Avenue funds. The Community Public Art Program has been approved and an application for interested neighborhood groups has been posted with an October I" deadline. They arc still looking to enhance the landscaping efforts at the Silver !rings sculpture. The PAC is going to create a master plan that Approved Note: Minutes arc not verbatim would include funding for more public art in the down towit .area as well as the maintenance of WPA works. An individual donor interested in underwriting installation of chairs, created by Indira Johnson, in Raymond Park. CHAIRS REPORT — %is. Callaghan reported on this years Ricky Birdsong race/walk. Ms. Braael has not received any feedback from interested council members. tics. Callaghan relayed members can show up the day of with their EAC t-shirts and walk even if a team is not feasible, She reported Mr. Schauer has resigned from the council. his. Callaghan announced tits. Katy Bradford as a ncw• member of the Evanston Arts Council. DIRECTOR'S REPORT— Mr. Cory reported they arc looking for Master of Ceremony's for the Ethnic Arts Festival. FestiraVconccrt pocket calendars have been distributed trough out Evanston. There have been sonic changes to the Ethnic music line up. Mr. Cory submitted a request to Allegra for the underwriting of promotional materials for Arts Week. The Starlight concerts under way. He reported the first one was very well attended, good feed back. He reported the Starlight concert series got a listing of live show of the week in Time Out Chicago. There are two applicants to review for the Noyes studio 109 lease recommendations. The Brower's, are visual artists, one a stone sculptor the other an acrylic painter. The second applicant, Mr. & Nits. Brant, a musician offering guitar lessons where as his wife is a painter. The council reviewed both recommendations. Ms. Roc%%2de moved to approve they offer the space to the Brower's. Motion carried unanimously. Mr. Cory relayed there is an issue with Thick Route Performance Collage following through with their schedule. The Arts Council has granted them several extensions, this being their third request. The council questioned how to make sure they follow thru with what was promised. It was suggested the council take punitive actions or ban them from applying for one year or more. The council needs to codify what repercussions will be for future applicants of the grant. NEW BUSINESS — Ms. Smith reported on BooCoo, a cultural center opening at Church and Dodge. This is an opportunity for low income youths to experience the arts. The grand opening will be towards the end of July. Meeting Adjourned at, 8:00 p.m. The nest meeting of the Evanston Arts Council Is July 17, 2007 art the Noyes Cultural Arts Center at 6t30 p.m M '%Iinutes of the Evanston Arts Council July 17, 2007 COUNCIL `IENIBERS PRESENT: Approved Note: Minutes arc not verbatim .%IL Leah Callaghan — Chair 31r. Dwayne Willoughby - Vice Chair Mr. Seymour LaRock A1r. Allan Drebin :Vis. Penny Rothelser NIr. Joe Sislow COUNCIL %IENIBERS ABSENT: Mr. Steven Frost Ms. Yvonne Smith Ms. Barbara Hayden Mr. Greg Salustro 11s. Jill Brazel 31L Lois Roewade STAFF PRESENT: Mr. Bob Dorneker, Superintendent of Recreation Mr. Jell Cory. Cultural Arts/Arts Council Director OTHERS PRESENT: Mr. James Deep, Artist and new resident of Evanston The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS — no comments. ACCEPTANCE OF MIN UTES — The meeting minutes for June 19. 2007 have not been completed. They will be available at the next meeting scheduled for August 21, 2007. COMMITTEE REPORTS: Arts & Business —,Ms. Rotheiser reported that the website is ready to go. Thank you to Mr. Sislow and Ms. Brazel for all their hard work. The website is called Evanston Arts Buzz. The council will need to approve the expenses that will be used for the start up fees. Due to the lack of quorum they will have to gain a consensus over the phone, proceed with the start up and vote on it at next months meeting. Arts & Education — no report. Arts Week — its. Callaghan reported on the meeting that was held for Arts Week. She noted there were at least 20 new interested parties that attended the meeting. The council has hired Michael Marsh who will help organize the calendar of events. She is now looking for volunteers. Ms. Callaghan has not heard back from the NorthShore magazine. The committee needs to get a handle on the budgetary nerds before they make decisions on what to spend on advertisement. Community Service — no report. Cultural Fund — Ms. Callaghan solemnly announced the passing of council member Ms. Claudia Kunin. Ms. Rotheiser relayed there will be a memorial service through Nonhwestern University in September. It was thought that someone from the council should make a speech in her honor. Mt. Willoughby had the thought of naming the Cultural fund after vis. Kunin. Mr. Domeker relavcd there is a naming policy in place with the City. He suggested they contact Mr. Ga}nor for more information on how to proceed. Ethnic Festival —Members volunteered to sit at the EAC booth. Ms. Callaghan researched the bag idea and it became too expensive a project. Mr. Drebin suggested the grocery stores display Evanston events on their grocery bags. Budget — no report. DIRECTOR'S REPORT — .iir. Cory introduced Ms. Joann Teagan. who will be tilling in as Secretary while Ms. Silverman is on maternity leave. He reported Ms. Battaglia will be coming back to coordinate the festivals this year. Mr. Cory relayed the Starlight Concert series upcoming schedule. Mr. Domeker reminded the council that a bike race will be taking place in downtown Evanston on Sunday during the Ethnic Festival. Meeting Adjourned at.7:30 p.m. The next meeting of the Evanston Arts Council Is September 18, 2007 at the Noyes Cultural Arts Center at 6:30 p.m. COUNCIL MEMBERS PRESENT: Ms. Leah Callaghan — Chair Nis. Lots Roewade hls. Penny Rothelser Mr. Joe Sislow COUNCIL INIEMBERS ABSENT: Mr. Seymour LaRock Mr. Greg Salustro Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council August 21, 2007 Mr. Dwayne Willoughby - Vice Chair his. Jill Brazel Mr. Steven Frost hir. Allan Drebin Ms. Barbara Hayden hls. Yvonne Smith STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Bob Dorneker, Recreation Superintendent Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:35 p.m. PUBLIC COMMENTS — no comments. ACCEPTANCE OF MINUTES — Ms. Brawl moved to approve the meeting minutes of June and July. 2007. Mr. Sislow seconded the motion. Motion was unanimously approved. COMMITTEE REPORTS: Arts & Business — Ms. Rotheiscr reported the website is up and running, www.cvanstonartsbuzz,corn. There will be a launch party for the website TBA. She added, in addition to the maintenance expenses, the committee agreed a part time webmaster would be ideal. Their next project is to create a brochure about the arts in Evanston. The committee will also organize a quarterly Friday Night Gallery night. The committee is working an a list of businesses that provide discounted services to artists and arts organizations. They also came up with the idea of giving an annual award to a business that has contributed to the arts community in some capacity. Arts & Education — Mr. Frost reported on his research on signs to promote Arts Week. Evanston Signs will donate a percentage of the desired signs. A format needs to be handed in no later than September 14. The signs would be created by students. There %%as discussion on who would pay for the an supplies. In order to build a presence with parents and board Mr. Frost has joined the PTA Council. Arts Week — It was reported the Public Art Committee will be contributing to opening night, though the PAC's point person on the project recently resigned from the committee. The Dancc Showcase will be held on the closing Sunday. There is a meeting scheduled to find out updates from Michael Marsh on the calendar and its participants. Ms. Callaghan has learned of a possible venue for the Arts & Business event that week. They are looking for a volunteer to organize the Plein Air project. Ms. Callaghan reported Mr. Cory applied for a grant from the City of Evanston's Economic Development Commitv:c. A grant for S6,000 was awarded for banners to promote Arts Week and the Noyes Cultural Arts Center; an additional request for funds to promote the evarutonartsbuzz.com website was declined. There was discussion on how Mr. Cory proceeded with applying for the grant without prior consent of the Council. The Arts Week brochure has a deadline of mid September. A "save the date" notice to students and parents needs to be created. Community Service — No new community service projects were scheduled in the past month. Mr. Cory reported that Mr. and tilrs. Brower will be moving into studio 109 of the Noyes Cultural Center this month. Cultural Fund — Mr. Cary reported the Thick Routes Performance group will not be able to follow through with their proposal. lie also noted the Shorefront project was completed outside the grant period. Mr. Robinson has retroactively requested that an extension in the grant period be awarded by the Council. There %t-as also a question raised about the number of people actually served by the project differing dramatically from the projection in the original proposal. Mr. Robinson indicated that over the lifespan of the exhibit, which will continue to travel, that the service numbers will increase over time. Discussion ensued regarding what procedures can be taken to thoroughly evaluate grant applicants during the review process. The criteria in the grant guidelines will be reviewed by Ms. Roewadc and Mr. Sislow. Approved Note: Minutes are not verbatim Budget — Ms. Callaghan reported on their work in selecting a candidate for the sponsorship position. There are two individuals with strong qualifications. The selection committer will be meeting with both one last time and make a decision soon after. Mr. Gaynor informed the groin it is time to begin preparing a budget request. Mr. Drcbin will review the Arts Council's budget request. CHAIRS COMMENTS —:his. Callaghan reported on her efforts to memorialize former member Ms. Claudia Kunin who recently passed away. his. Callaghan w-as informed that the Cultural Fund Grant program cannot be named in her honor because it is supported with city and state funds. Mr. Willoughby suggested Ms. Kunin be acknowledged in the Arts Week materials. There were other suggestions such as using her name in the Mayor's Award or dedicating a street in her name. There will be a memorial smice far Ms. Kunin at Northwestern University on September 30, 2007. One of the members of the Council will speak, most likely Ms. Callaghan. Mr. Frost has written a poem in Ms. Kunin's memory that will be read. OLD BUSINESS — At the July meeting the council tilked about authorizing a payment for the initial website start up fees. They were unable to vote due to a Iack of quorum Mr. Sislow moved to approve the appropriate funds be issued, Ms. Roewade seconded. Motion carried unanimously (8-0). Meeting was adjourned at.8:40 p.m The next meeting of the Evanston Arts Council is at 6:30 p.m. on September 18, 2007 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Nis. Leah Callaghan — Chair Nis. Lois Roewade Ms. Penny Rothelser Nis. Katy Bradford COUNCIL MEMBERS ABSENT: Mr. Seymour LaRock Ms. Barbara Hayden Mr. Steven Frost Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council September 18, 2007 Mr. Dwayne Willoughby— Vice Chair Mr. Allan Drebin Mr. Joe Sislow Ms. Jill Brazel Ms. Yvonne Smith Mr. Greg Salustro STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Bob Dorneker. Recreation Superintendent Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary, Cultural Arts Division The meeting was called to order at 6:30 p.m. INTRODUCTION OF KATY BRADFORD — Ms. Bradford is the newest member of the E.A.C. She briefly descnbed her background and interests in the arts. PUBLIC COMMENTS — no comments. ACCEPTANCE OF MINUTES— Ms, Roewade moved to approve the meeting minutes of August 2007 as amended, Ms. Rothciser seconded the motion. Motion carried unanimously (7.0) Amended Item — Under "Arts & Business" added "Their next project is to create a brochure about the arts in Evanston' as well as "Future projects include creating a list of businesses that provides discounted services to artists and arts organizations and giving an annual award to a business that has contributed to the arts community in some capacity." COMMITTEE REPORTS: Arts & Business — The committee has been working hard on adding cultural information to the new website. They will introduce the website at the Arts Week opening event at Sherman Plaza. They have also designed a magnet to help advertise the website. At the last meeting they discussed the allocation of their budget. They would like to concentrate Arts Week advertising funds on the Pioneer Press and The Roundtable. his. Rotheiser reported they have established a business award subcommittee. They will be developing guidelines and working to rind candidates. She also noted new committee members Lisa WoIton. Managing Director of Next Theatre Company and Ayla Philips of Ayla's Originals. Arts & Education — his. Callaghan reported that fir. Frost has joined the PTA council. She then reported the yard sign marketing Arts Week project will not happen this year. She would Iike to see a commitment from Evanston Signs for next year. She explained Mr. Frost's involvement with the PTA will create strong relationships and spur interest in working on the committee. Arts Week —Nis. Callaghan reported Arts Week planning is moving along. Arts Week brochures and posters will be distributed on Saturday, September 29. Banners have been designed with a graphic consistent with the brochure design, which can be used for years to come. Entertainment for the opening night will consist of The Dolphin Show, Evanston Township High School Marching Rand and Variations Dance Company. Afterward the Public Art Committee will dedicate artist Takashi Soga's The Sea ojthe Ear- Ring '07 sculpture. Community Service -- no report. his. Callaghan did retention Noyes tenant Saul Lieberman will photograph Arts Week events, as in the past, for his Community Service requirement. Approved Note: Minutes arc not verbatim Cultural Fund — Nis, ltoewadc reported on the clwngei made to the Cultural Fund Grant. There were formatting struggles and recommended te•cntering the entire grant next year. 'There were two changes to text, one under policy and the other in criteria. Number five was added to say "Any grantee not completing die grant as approved by the Evanston Arts Council will not be eligible to apply for a grant in the year following notification of unsuccessful grant completion." 11c other change, in percentages, gave more weight to organizational capability than before. 'ihcrc will be a grant writing workshop October 10, 2007 at 5:30 p.m. in studio 106 of the Noyes Cultural Center. The Committee will reiterate the change in policy at that time. She also noted the deadline has been moved up to November 16, 2007, three weeks earlier than last year. Budget —Mr. [Dubin reviewed the budget and reported there is little flexibility given the City's tight financial position. lie reviewed the Arts Council's budget request with Mr. Cary. Ms. Callaghan reported that Mr. Kirby Simmerling has been selected for the sponsorship rep position. CHAIR'S CONINIE\TS — Ms. Callaghan reported E.A.C. member Mr. Greg Salustro has accepted a position with the Fine Arts Museum in San Francisco. She noted the council is three members short of capacity and asked that everyone begin recruitment efforts. She informed the group that she has obtained the documentation to apply for a street to be named after the late Claudia Kunin. She would like a recommendation from NU regarding which street they should dedicate. This will not be done in time for Ms. Kunin's memorial. PUBLIC ART LIASION — Mr. Cory reported the Sherman Plaza Public Art Dedication is October 5, 2007 at 6 p.m. He informed the group that Conversations: Here and Now by Indira Johnson has been offered to the City by an anonymous donor. The recommendation is to install the piece at Raymond Park. Mr. Sislow moved to approve the Public Art Committez's recommendation of acceptance of the gift, Ms. Rotheiscr seconded the motion. Motion carried unanimously (7-0). DIRECTOR'S REPORT — Mr. Cory thanked the Arts Council for all of their help in organizing, Arts Week Evanston. He announced there will be an Open House at Noyes on October 13, from 1-4 p.m. He reported that resumes are being miewed and interviews will be scheduled the Program Manager position. Meeting Adjourned at 8:00 p.m. The next meeting of the Evanston Arts Council Is at 6:30 p.m. on October 16, 2007 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Ms. Leah Callaghan - Chair Ms. Penny Rothelser Mr. Joe Sislow COUNCIL MEMBERS ABSENT: Mr. Seymour LaRock Nis. Jill Brazel Mr. Allan Drebin Ms. Katy Bradford Approved Tote: Minutes are not verbatim Minutes of the Evanston Arts Council October 16. 2007 Mr. Dwayne Willoughby- Tice Chair Mr. Steven Frost Nis. Lois Roewade Ms. Yvonne Smith Ms. Barbara Hayden STAFF PRESENT: Mr. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:32 p.m. PUBLIC COMMENTS - no comment. ACCEPTANCE OF MINUTES - Due to a lack of quorum, the Arts Council postponed approval of the meeting minutes of September t 8, 2007. COMMITTEE REPORTS: Arts & Business -Ms. Rothciser reported the subcommittee rnet last week and has a new member, John Szostek, founder of the Evanston Arts Depot. She also reported the website was launched at the opening night of Arts Week. Mr. Sislow reported there was a significant number of visits to the website after the launch on Friday. There was discussion on how to best distribute promotional magnets for the website. She reported they are also working on the criterialprocedure for an arts ,&- business award. Ms. Rotheiscr, Ms. Roc%;2de and Ms. 9razel will be working on developing a brochure to promote local arts organizations. The subcommittee also discussed the City's need for a performing arts center; the committee would act as facilitators on the project, not fundraisers. Arts & Education -Mr. Frost noted there was no meeting this month. He did mention he is an official PTA Council representative for Oakton School. He did confirm that Dawn from Evanston Signs is on board for future projects. %fr. Frost is looking for members to join the Arts S Education committee. Arts Week - \ts. Callaghan noted that the opening night reception went well and suggested holding future Arts Week opening receptions at Sherman Plaza. Nis. Rotheiser conveyed an idea to highlight a single arts medium per day, i.e. Dance on Monday, Music on Tuesday. Painting on Wednesday, etc. Ms. Callaghan acknowledged that things weren't planned enough ahead of time. She would like help in creating a "user's guide" timeline that will include all of the Arts Council's responsibilities, with a concentration on Arts Week. Ms. Rotheiser volunteered to help with this. An Arts Week 08 wrap-up meeting; was scheduled for Thursday, November 15, 2007 at 6:30 p.m. Ms. Rotheiscr reported that Piccolo T"heairc submitted an Arts Week event that never trade it into the calendar. Ms. Callaghan "ill call calendar. organizer Mr. Michael Marsh to find out what happened and apologize to Piccolo Theatre. MT. Willoughby rcyuesied the lists that members used when they delivered posters and brmhures. lie Kill use tlicse lists to compile a master. Community Service - No report. Cultural Fund - \It. Sislow reported the grant application is no", available. The deadline is Friday. November 16. 2007. Stay' is inking suggestions can people to sit nil the review panel. entail Mr, Cory or Ms. Angels Allyn with those ideas. Budget -Ms. Callaghan reported that contract rlegcitiation+ with the prnspcetive corporate spurmirslilp candidate arc continuing but nearing an end. The selected candidatc is expected to lv presenled ror City Council approval in November. Approved Note: Minutes are not verbatim PUBLIC ART COMMITTEE LIAISIO\ — It was reported that the Fire Station #S subcommittee has tentatively selected an artist. The subcommittee is in the prrk-ess of reviewing its recommendation, with a decision expected soon. Comrrsations: Here and Now by Indira Johnson, a piece that was donated to the City, will be presented to the City Council for approval in November. fir. Cory reported the Maple Avenue TIF public an subcommittee is looking at potential locations for another piece of public art. He also stated the Community Public Art Program has received two proposals for works in Evanston neighborhoods, which are being reviewed A second call for proposals for this program will be distributed. with an application deadline of February 1, 2008. CHAIR'S CONINI ENTS —Ms. Callaghan notified the group that %Ir. Frost's wife Vanessa is holding an artist showcase at the Evanston Community Media Center at 8:30 p.m. on October 26. Ms. Callaghan encouraged everyone to attend. She then asked for volunteers to form a Nominating Committee to prepare for elections at November's meeting. Ms. Callaghan expressed her feelings about the memorial service for Ms. Claudia Kunin. She spoke further on the possible street naming and asked that people cone up with other ideas for a dedication. DIRECTOR'S REPORT — Mr, Cory reported Dr. Marie Alatalo and Mr. Shannon Epplen are two new members who will be joining the Council. Discussion ensued regarding recruitment and member participation. Mr. Cory informed the group Ms, Amy O. Woodbury donated a percentage of art work sales during her Arts Week Evanston event to the Arts Council. He reported staff has gone through a first round of interviews with four candidates for the Cultural Arts Division Program Manager position. Mr. Cory announced the City of Evanston was awarded the Illinois Arts Friendly Community award given by the Illinois Arts Alliance and the Illinois Municipal League. Both Mr. Cory and the Mayor will be present to accept the award at the Illinois Municipal League Conference in downtown Chicago. A press release will go out soon. He commended Ms. Jill Silverman for her help in organizing the Noyes Open House during Arts Week. There was open studio time hosted by the tenants, children's activities, and refreshments. Meeting was adjourned at 8:00 p.m. The next meeting of the Evanston Arts Council is at 6:30 p-nL on November 20, 2007 at the Noyes Cultural Arts Center t COUNOL INiE1iBERS PRESENT: Ms. Leah Callaghan - Chair Mr. Seymour LaRock its. Penny Rothelser Ms. Jlll Brazel Dr. ;Harle Alatalo COUNCIL ',%IE.NIBERS ABSENT: Mr. Allan Drebin Ms. Katy Bradford Approved Vote: Minutes are not verbatim INilnutes of the Evanston Arts Council November 20, 2007 Mr. Dwayne Willoughby- Vice Chair 31s. Lois Roewade Mr. Steven Frost Mr. Joe Sislow Mr. Shannon Epplett 11s. Barbara Hayden Ms. Yvonne Smith STAFF PRESENT: Mr. Douglas J. Gaynor, Director of ParksWorestry & Recreation Mr. Jeff Cory, Cultural ArtslArts Council Director Sts. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:35 p.m PUBLIC COMMENTS - Ms. Vanessa Frost announced she is looking for volunteers for her new project through the INTRODUCTIONS -- Introductions were made by Ms. Marie Alatalo and Mr. Shannon Epplett, new members to the Evanston Arts Council. There was also a warm welcome to %ir. Kirby Simmering, Corporate Sponsorship Consultant. He will be working to raise money for the Evanston Arts Council. ACCEPTANCE OF MINUTES -.Mr. LaRock moved to approve the meeting minutes of October and September, seconded by his. Braze]. Motion carried unanimously (10-0). ELECTIONS - The council gave their nominations for Chair, Vice Chair and Member at large. For Chair, Mr. Sislow. Mr. Willoughby and Ms. Callaghan were nominated. There was a tie between Ms. Callaghan and Mr. Sislow. There was discussion on using the Co -Chair title for this election. Ms. Roewade moved to approve that Mr. Sislow and Ms. Callaghan act as Co -Chair's of the Evanston Arts Council, seconded by Ms. Bmzcl. Motion carried (8-0) with two abstentions by Mr. Epplett and Dr. Alatalo. For Vice Chair, Ms. Brazel and Mr. Willoughby were nominated. Ms. Brazel declined the nomination. A motion to approve Mr. Willoughby for Vice Chair was in order, motion carried (8-0) with two abstentions by Mr. Epplett and Dr. Alatalo. Both Nis. Rotheiscr and .tits. Brawl were nominated for member at large. Ms. Rotheiscr declined the offer. A motion to approve Ms. Brazel for member at large was in order, motion carried (8-0) with two abstentions by Mr. Epplett and Dr. Alatalo. FIRE STATION #S PUBLIC ART -Mr. Cory reported the Public Art Committee commissioned Mr. Robert Smart for the First Station #5 Public Art Project. He handed out artist renderings for them to review. The Public Art Committee is asking for their approval. Mr. Sislow moved to approve the proposal. Ms. Brazel seconded the motion. Motion carried unanimously (10-0 ). COMMITTEE REPORTS Arts & Business -his. Rotheiscr reported on the new members to the committee. Ms. Sandra Brown. Weiehen Realtor's. Randy Pluta . Sales & Marketing Director for the Hotel Orrington and John Szostek Executive Director of the Evanston Festival Theatre, Inc. She reported she is writing a press release for the Iaunch of the Evanston Arts Buzz. website. Sis. Rotheiscr asks that everyone hand out Arts Buzz magnets when attending cultural events. They are also working on an all inclusive arts brochure. They have invited the Public Art Committee to include their public art map. The Committee is also working on an award to hand out to arts supportive business. It was proposed to hold the awards ceremony at the annual Mayors Award Banquet. They are waiting an word from the Mayor. She also noted they are looking; into holding another fundraising event. Ms. Brazel added she has spoken to Paul Giddings about holding a quarterly event. ,Mr. Giddings suggested it become a fundraiser, Ms. Rotheiser added it is the perfect time to give the gift of the arts. This would entail purchasing gigs from local arts organizations or individual artists, Approved Note: Minutes are not verbatim Arts & Education —Mr. Frost reported Arts & Ed is on hold for right now. One of his plans is to create an arts enrichment program within the schools. He also talked about his attendance at recent P.T.A. meetings. Arts Week —Ms. Callaghan informed the group they cancelled the Arts Week Planning meeting. They would like to see as many community members participate as possible. They will reschedule the meeting for early February with a public announcement to go out in January. Community Service —Ms. Callaghan informed the group there are a few new site visit requests from the Piven Theatre. These open workshops will be held December Ut and 15m. Cultural Fund — Mr. Sislow reported they have received 25 applicants this year. He added the Illinois Arts Council has made budget cuts and the E.A.C. will be receiving S4,000.00 less this year. There was question as to Mrs. Vanessa Frost. Mr. Steven Frost's wife, applying for a grant. It has been explained an Evanston Arts Council member, nor their spouse, are not eligible to apply. Mr. Sislow also learned that Boo Coo Cultural Center is not considered an arts organization and is also ineligible. He will look further into how the E.A.C. can help Boo Coo became a 5013C. Otherwise, staff is now assisting applicants with technical issues. Ms. Callaghan included the Evanston Arts Center will be showing a film, that was funded by a Cultural Fund Grant, at Nichols School on November 28`s at 2 p.m. Budget — Ms. Callaghan and the budget subcommittee would like to meet with Mr. Simmering. CHAIRS COMMENTS —Ms. Callaghan reminded the group of the film collaboration between the Evanston Arts Center and students in surrounding schools. This will be shown at Nichols School on November 28`s at 2 p.m. The film was funded in part by the 2007 Cultural Fund Grant. She then conveyed her enthusiasm towards the new members and invited them to select subcommittees they would like to participate in. There was a brief discussion regarding the absence of Ms. Barbara Hayden. The Council has tried to contact her numerous tines to no avail. Ms. Callaghan made a motion to send the Mayor a letter asking that she be removed form the council. Mr. LaRock moved to approve the motion, Ms. Brawl seconded the motion. Motion carried unanimously (9-0). There was a unanimous vote to approve the Evanston Arts Council 2008 Calendar of Meetings. DIRECTORS REPORT — Mr. Cory informed the group of two community organizations who have applied for the Community Based Public Art Project. One is in conjunction with Willard School-, they plan to add art to the newly constructed amphitheatre. The other is thru the Southeast Evanston Association. They will be working with a Chicago artist to create a LED an piece on the fence of the Custer Street overpass. He announced Evanston was named the 2007 Illinois Arts Friendly community. City Manager Julia Carroll accepted the award. He also noted recently he attended the Arts Advocacy Awards Dinner where stay Joy, Illinois Arts Alliance gave the E.A.G. recognition. He noted December 100' is the deadline for the Mayors Award Applications. Any arts individual or organization that has made a difference in Evanston can be nominated. The awardecs will be announced at the Mayors State of the Arts address at the beginning of next year. Mr. Cory asks that members keep their eye out for left over Arts Week banners that are still haneinc around Evanston. There are seven missing. He reported there has been a City wide hiring freeze. This %till in fact effect the hiring of both the Program Manager and Office Assistant. Lastly, he mentioned the awesome attendance at the latest reception for exhibit More Noyes, everyone should check out the exhibit that spans both the first and second floors. Meeting Adjourned at.8:00 p.m. The next meeting of the Evanston Arts Council Is January 15, 2008 at the Noyes Cultural Arts Center at 6.30 p.m. HAPPY NEW YEAR! COUNCIL MEMBERS PRESENT: Ms. Leah Callaghan — Co -Chair Mr. Seymour LaRock INIL Penny Rothelser tics. Jill Brazel COIi NCIL tifEMBERS ABSENT: Mr. Steven Frost Mr. Allan Drebin Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council January 15, 2008 Mr. Joe Sislow — Co -Chair Ais. Lois Roewade tiir. Dwayne Willoughby— Vice Chair ML Yvonne Smith ,Nis. Barbara Hayden ML Katy Bradford STAFF PRESENT: Mr. Jeff Cory, Cultural Arts/Arts Council Director lis. Jill Silverman, Secretary Cultural Arts Division OTHERS PRESENT: `is. Angela Allyn, Cultural Arts Division Project Coordinator, City of Evanston `1r. Kirby Simmering, Corporate Sponsorship Representative The meeting was called to order at 6.35 p.m,. ACCEPTANCE OF ]MINUTES — Mr. LaRock moved to approve the meeting minutes of November 20, 2007 seconded by Mr. Sislow. Motion approved unanimously (8-0). PUBLIC COMMENTS — Ms. Allyn gave a presentation on the 2008 summer arts camp program themes, which will include Everything Latin; Snakes, Snails and Puppy Dog Tails; and Pirate Camp. She explained there are full and half day sessions for children ages 6 to 11, 11 to 15 and an early childhood session from A to 6 years. She also handed out three blog sites that will showcase student work and enable parents to keep up with the camps: httn://var►Wrhaps.blogspat.com , httn:11evanstonartsooetrv.biocsnot.com, and http:llnoyesbloe.21oublish.corr SPONSORSHIP OPPORTI)NITIES: Mr. Simmering presented his sponsorship ideas to the Council. His goal is to raise S85,000 or more. His ideas include offering opportunities for title or presenting sponsorship of cultural arts division programming, and development of an "Arts Card" that offers discounts at participating businesses. The Council discussed the approaches he outline and suggested that Mr. Simmering focus primarily an corporate sponsorship solicitation at the outset. COMMITTEES REPORTS: Arts & Business — Ms. Rotheiser updated the council on the Arts Leadership mmrd. The committee sent a letter to businesses asking for nominations, and she has received a handful of replies. This new award will be presented at Mayor Morton's State of the City Address and Mayors Award Luncheon in February. Ms. Callaghan said congratulation letters from the Arts Council should be sent to the three award recipients. Ms. Rotheiser reported progress on the development of a brochure featuring a listing of arts organizations and venues and a public art map. Staff will encumber remaining funds in this year's Arts Council budget for use in printing the brochure. An A & B committee member has made counter displays to promote evanstonartsbuzz.com; the displays have been distributed to some businesses, and more can be made. Ms. Rotheiser mentioned that the Chamber of Commerce has invited the E.A.C., P.A.C. and the Noyes Cultural Arts Center to share an information tent at the Fountain Square Art Festival. This event is scheduled for June 28-29, 2008, and volunteers will be needed to staff the tent. Arts & Education — no report Arts Week — The council discussed when they should hold a communitywide Arts Week Planning Meeting. A meeting was scheduled for 6:30 p.m. on February 28, 2008, at the Noyes Cultural Arts Center. All community members are welcome to join in the planning. Community Service — Ms. Callaghan distributed a chart listing Noyes tenant community service proposals for the coming year. The council discussed a possible crossover on the community service proposed by Next Theatre Company with their Cultural Fund proposal. They have broken a project into two component parts; one is planning workshops (to be considered community service) and the other is a public Approved Note: Minutes are not verbatim performance, for which support from the Cultural Fund has been given in the past. The Arts Council decided that Next's community service proposal did not preclude them from applying for underwTiting of the public performance from the Cultural Fund. Ms. Brazcl moved to approve all the community scnice proposals for 2008/09 ]case term, Ms. Smith seconded the motion. Motion carried unanimously (M). Cultural Fund —Mr. Sislow reported that First Night Evanston did not follow through with what they originally set forth in their proposal. The subcommittee feels that First Night should be disqualified from receiving a grant in the upcoming year. First Night's proposal has already been forwarded to the grain review panel, which will proceed with reviewing their application. The Arts Council will discuss possible penalties against First Night after this year's applications have been scored. Budget — no report. PUBLIC ART COMMITTEE LIAISION: 41r. Cory reported staff is still in discussion with Mr. Robert Smart and his lawyer regarding a contract for public art at Fire Station #5. The artist is out of the country at this time and working with his lawyer by phone. He also reported on a public art project by Indira Johnson for Raymond Park. Mr. Cory told the Arts Council that the Maple Avenue T1F public art subcommittee has narrowed the City's Artist Registry to about 20 artists for further detailed review. Ultimately, time or four artists %till be chosen to receive an RFP. They also confirmed that the area near Chefs Station is not a fire zone and is a potential location for public art. CHAIRS C01iMENTS -- Ms. Callaghan read a letter of resignation from E.A.C. member Ms. Barbara Hayden. DIRECTOR'S REPORT — ,Ltr. Cory reported John Szostek and Musical Offering have been chosen to receive this year's Mayors Awards for the Arts at the February Iuncheon. Meeting adjourned at.8:40 p.m. The next meeting of the Evanston Arts Council Is at 6:30 p.m. on March 19, 2008, at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Ms. Least Callaghan — Co -Chair Ms. Penny Rotheiser Nis. Jill Brazel .NIL Yvonne Smith Dr. Marie Alatalo COUNCIL INIEMBERS ABSENT: Ms. Katy Bradford ML Lois Roewade Approved Note: Minutes are not verbatim Nilnutes of the Evanston Arts Council February 19, 2008 '►1r. Joe Sislow — Co -Chair Mr. Steven Frost NIr. Allan Drebin Mr. Shannon Epplett Mr. Dwayne Willoughby — Vice Chair Mr. Seymour LaRoek STAFF PRESENT: Mr. Douglas J. Gaynor, Director of ParkslForestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary Cultural Arts Division The riveting was called to order at 6:35 p.m. PUBLIC COMdtENTS — no comments. ACCEPTANCE OF MINUTES — The meeting minutes were not available for approval. UPDATE IN COMMITTEES— Nis. Callaghan requested that new members choose a subcommittee on which to serve. Mr. Epplett showed interest in the Arts & Business subcommittee. Ms. Alatalo asked what options were available. Ms. Callaghan reintroduced the idea of a Community Rcistions subcommittee. This new committee worse on getting people involved in the arts. Both Nis. Alatalo and Mr. Epplett signed up for the Community Relations subcommittee. Ms. Callaghan also clarified that help is needed by all members for both the Arts Week and Community Service subcommittees. COMMITTEE REPORTS Arts & Business — Ms. Rothciser reported the committee will be presenting the Arts Leadership Award to Whole Foods Market at the Mayor's Award luncheon later this week. She also reported on progress on the brochure. She will be working with the designer next week. The design will be paid by funds from the Public Art Committee. Ms. Callaghan requested that plans for the brochure be shared A ith the Arts Council for final approval. Ms. Rotheiser reported that the A & B Committee will be holding a fundraiser on June 8, 2008 at the home of his. Connie L)mun, member of the Public Art Committee. Arts & Education — Mr. Frost reported on his meeting with a PTA parent from Walker and Chute Schools. They discussed what it was the A & E wanted to accomplish this year. tic is looking to build relationships with the parenWarts advocates in the schools. They also discussed what role the subcommittee could play at the Y.E.A. event and Arts Week Evanston 200S. Ms. Callaghan suggested he contact the PTA about getting on their meeting agenda. Mr. Frost also mentioned a fundraising event that his wife is planning; she is looking for interested volunteers to help with the event. Arts Week —Ms. Cailag%an announced that the first planning committee meeting will be held on February 28, 2008. She noted there has been a great response to the email blast that went out. Cultural Fund — Mr, Sislow reported on the Cultural Fund panel review, lie passed out specific details on each applicant's proposal along with the jury scores and recommendations for funding from the subcommittee. The Arts Council discussed the proposal by ,%fs. Margaret Lewis; Mr. Sislow will follow up with her about insurance requirements and the proposed locations of her performances. There was discussion on helping to support new arts organizations.1individuals with grant -writing techniques. Mr. Willoughby moved to approve the recommendations made by the Cultural Fund Panel, seconded by Ms. Smith Motion carried unanimously (10-0), Mau _sr i': ,•'aj=' 41 Approved Note: Minutes arc not verbatim Budget - Ms. Callaghan reported that Mr. Kirby is prepared to begin contacting possible sponsors. Ms. Callaghan said she has been keeping up with the City Council budget hearings. There could possibly be Cultural Arts Division cuts. She suggested everyone show their support at this Saturday's Council budget hewing. CHAIR'S CO.NUMEN-I S - none. DIRECTOR'S REPORT - Mr. Cory reported the Public Art's Community Based Initiative subcommittee has received four proposals for the second round of applicants. The proposals include rehab of The Mall ojStruggle and Dreams, an Open Studio Project mural, a second light installation on the opposing fence at the Custer Street bridge and a temporary sculpture at the Evanston Art Center. These proposals will be reviewed and voted on at the March 11, 2008 P.A.C. meeting. He reported he is waiting on a single contractual point to be approved by artist Robert Smart, the artist commissioned for Fire Station 05. Plans arc underway for landscaping efforts at Silver lKings. Meeting adjourned at.8:15 p.m The next meeting of the Evanston Arts Council Is at 6:30 p.m on lNarch 18, 2008, at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Mr. Joe Sislow — Vice Chair Mr. Shannon Epplett COUNCIL MEMBERS ABSENT: Ms. Leah Callaghan — Cbur Nis. Penny Rotheiser Mr. Allan Drebin Nis. Katy Bradford Minutes of the Evanston Arts Council \larch 18, 2008 Mr. Dwayne Willoughby Dr. Nfarie Alatalo Mr. Steven Frost Ms. Jill Brazel Nis. Yvonne Smith Ms. Lois Roewade AppNved Note: Minus arc not veft irn STAFF PRESENT: Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silvernun, Secretary Cultural Arts Division The meeting was called to order at 6:35 p.m. PUBLIC COMMENTS — no comments. ACCEPTANCE OF MINUTES — Due to a lack of quorum, the minutes of January 15, 2008 &February 19, 2008 were not approved. COMMITTEE. REPORTS Arts & Business —Mr. Cory reported that creation of the arts brochure is progressing. The design is being paid for by the Public Art Committee. The remainder will be from funds in the Evanston Arts Council's budget and proceeds from last year's Arts &: Business Committee benefit. A mockup of the brochure has been created, and copy is being edited. This brochure will include a listing of arts groups and festivals on one side and a public an map on the other. The Arts & Business Committee is also organizing a fundraiser to be held in the home of Ms. Connie Lyman, Public Art Committee member. They are looking for an interesting, prominent individual who could be promoted as a guest of honor. This event will be held in the late afternoon on Sunday, June 8, 2008. Arts & Education — fir. Cory reported Mr. Frost has recruited a former school administrator and the president of the Chute School PTA to participate on the committee. Member recruitment is ongoing. They are also trying to engage art classes in the schools to help with creative projects that would be linked to Arts Week 2008. Arts Week — Mr. Epplen reported he will be helping to plan the Dance Showcase for Arts Week 2008. He learned King Lab School may be interested in offering their building as a venue for Arts Week. Mr. Cory reported the Illinois Arts Council is planning to abandon the Arts Week format in favor of making October Arts & Humanities NlowlL The Arts Council discussed what week should be designated for Arts Week Evanston 2008. A decision will be made at this month's Arts Week planning meeting, which will be held on Thursday, March 27d' at the Noyes Cultural Arts Center. Cultural Fund —.\tr. Cory reported that the Administration & Public Works Committee and the City Council will consider the Arts CourciFs recommendation of 15 Cultural Fund grant awards at the March 24 City Council meeting. Arts Council members were encouraged to attend these meetings. Mr. Sislow has been in contact with one applicant recommended for funding, who is proposing site -specific public performances. She is working on getting the insurance and City approval that is needed to execute the project. Budget —The Cultural Arts Division escaped a significant budget cut this year. Only minor cuts were made to the Division's budget, The City will likely be faced with a difficult budget process again next year. PUBLIC ART —Mr. Cory reported he does have a signed contract from the artist commissioned to Fire Station #5. There is still one minor wrinkle to iron out. which is being worked on. Including the Community Public Art Program, there could be a half dozen or more public art projects in the works this year. CHAIRS REPORT — Mr. Sislow• asked new members to provide a bio for inclusion in the Arts Council members' binder. Meeting adjourned at 7:30 p.m The next meeting of the Evanston Arts Council Is 6:30 p.m. on April 15, 2008 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Nis. Leah Callaghan — Co -Chair Ms. Penny Rotheher Ms. Jill Brazel Mr. Shannon Epplett Dr. Marie Alatalo Ms. Mary Tobin COUNCIL MEMBERS ABSENT: Mr. Joe Sislow — Co -Chair Mr. Allan Drebin Approved Note; Minutes are not verbatim Minutes of the Evanston Arts Council Apra! 15, 2008 Ms. Yvonne Smith Mr. Steven Frost Mr. Dewayne Willoughby — Vice Chair Ms. Lois Roewade Mr. Ted Sirota Ms. Katy Bradford STAFF PRESENT: Nir. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS — no continents. ACCEPTANCE OFMINUTES — Ms. Roewade moved to approve the meeting minutes of January, February and March 2008, seconded by Ms. Smith. Motion carried unanimously (1 I-0). COMMITTEE REPORTS Arts & Business — Ms. Rotheiser updated the council on the fundraiser planned for June 8 at the home of Ms. Connie Lyman. They are still Iooking for entertainment, most likely musicians from the Music Institute of Chicago. Tickets will be S 100, and they expect about 75 attendees. Ms. Rotheiser reported the information for the brochure is being finalized. The public an reap is being revamped at this time. They will try to have the brochure printed in time for the Y.E.A. festivities. The evanstonartsbuzz.com website still needs someone to update and maintain the site; one possible candidate did not work out. Please refer anyone who might be interested in filling this role to Mr. Sislow. Arts & Education —Mr. Frost reported he has applied for a table at the Y.E.A. festival to distribute information on the Arts Council. He is looking for volunteers to work the table. He noted his wife suggested a marketing tool for kids could be Evanston Arts Council pencils. There was discussion on how much the Arts Council should spend. Nis. Hrazel offered to research pricing. Ntr Epplett moved to approve a budget of S 100 dollars for the printing of pencils. seconded by Ms. Roewade. Motion carried (I 1-0) with an abstention from Mr. Frost. He added he is also working on building relations with School District 65. He has learned there is a new Arts Chair who he hopes to meet with in the coming months. Discussion ensued regarding the production of additional evanstonartsbuzz.com promotional magnets. Nis. Callaghan and Ms. Rotheiser will work on the specifics at a later date. Arts Week — It was reported that the Arts Week Planning meetings have been well attended. There is a lot of anticipation for this year's event. Arts Week Evanston w ill be held October 10 - 19. 2008. Ms. Callaghan reported there are many innovative ideas being tossed around such as an ans walk around town, the Community Media Center supplying video cameras to young adults who would film public an pieces for a program that would air on public access cable during Arts Week. a collective performance event, and an Open House at King Lab on the first Saturday. The next meeting is scheduled for 6 p.m- on April 24, 2008 at the `oyes Cultural Arts Center. Sherman Plaza has been established as the location for the opening night of Arts Week. a site that the comminee foresees using on an annual basis. She will be sending out a letter of request to the City to use the space. She also noted they are looking for an administrative assistant to compile the schedule for the brochure. Community Service — Ms. Callaghan reported the Figurative Art League has provided dates for community sernzce activities involving scholarships for those interested in learning figurative drawing. The classes will be held on Tuesday evenings at 7 p.m. and on Wednesday mornings from April 14 through July 3. She asks that interested Arts Council members schedule a site visit. rig Approved Note: Minutes are not verbatim Cultural Fund -- Mr. Cory reported the Evanston City Council approved this year's grant recommendation. One of the grant recipients expressed concern about the expense involved in obtaining the required insurance. Budget — Ms. Callaghan reported on the City Council's Budget Hearing. In the end, the approved budget included only minor cuts to the Cultural Arts Division budget. She learned at the Hearing that the City Council is not fully aware of what the Evanston Arts Council provides to the community. She would like to provide some sort of communication to the City Council to educate them on the numerous programs the Arts Council facilitates. Community Relations — Mr. Willoughby reported on their first meeting. They are working on a list of organizations %vith which they would like to network. They are looking to create a database of volunteers who would participate at community events and help spread the word about the Arts Council. There wms discussion about the Arts Council's past participation in the Ricky Byrdsong Race against [late 5K nutlwalk. Ms. Callaghan requested that the subcommittee establish a standard monthly meeting date and time, and reminded all of the subcomrttinces to communicate information on scheduled meetings to the Arts Council as a whole. Mr. Cory reminded the group that all subcommittees need to report planned meetings so that they can be announced to the public in compliance with the Open Meetings Act. Fountain Square —'its. Roewade reported the Evanston Chamber of Commerce has offered to provide the Evanston Arts Council with a 10' x 20' information tent at this year's Fountain Square An Festival. The tent would be shared with the Public An Committee, Evanston Art Center, and Block Museum. Indivuduals artists from from the Noyes Cultural Arts Ccnier will be invited to display their artwork. Perfarmance groups such as The Music Institute, Block Museum, Soul Creations and the Musical Offering have also been contacted. A variety of presentations would be offered throughout the two-day event. The new Public Art Map will be enlarged for display. DIRECTOR'S REPORT --.Mr. Cory reported the Ethnic Arts Festival application deadline has been extended by one week to May 1. There will be two public art projects on the agenda at the April 28 City Council meeting, Robert Smart's Fire Station n5 commission and Indira Johnson's Conversations: Here and Now sculpture for Raymond Park. There are also a number of Community Public Art projects in process this summer. Arts Council members asked for a progress report on the Corporate Sponsorship Representative. Mr. Cory has a list of contacts provided by Mr. Kirby Simmering that he will share with the Arts Council at next month's meeting. Meeting was adjourned at.8:00 p.m. The next meeting of the Evanston Arts Council Is at 6:30 p.m. on ]Flay 20, 2008 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESENT: Ms. Leah Callaghan — Chair Mr. Steven Frost Ms. Jill Brazel Dr. Marie Aiatalo Ms. Mary Tobin COUNCIL MEMBERS ABSENT: `fr. Allan Drebin Mr. Sbannon Epplett Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council May 20, 2008 Mr. Joe Sislow — Vice Chair Nis. Yvonne Smith Mr. Ted Sirota Mr. Dewayne Willoughby .Nis. Lois Roewade Ms. fenny Rotheiser Ms. Katy Bradford STAFF PRESE\'T: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m. PUBLIC CO►MNMENTS -- no comments. ACCEPTANCE OF MINUTES — Ms. Roewade moved to approve the meeting minutes of April, 2008, seconded by Mr. Frost. Motion carried unanimously (10-0). COMMITTEE REPORTS Arts & Business — Ms. Roewade reported the A&B subcommittee has postponed the fundraiser. They are now looking at October 12i°. She also reported the website is growing steadily. There is a feature on the website that will let you add events that are not currently listed. Feel free to take advantage of this. There is great progress with the public arttcultural arts brochure. Ms. Callaghan requested that the Arts Council be able to view the brochure before it goes to press. Ms. Rocwade noted there is no time for additional editing. Ms. Callaghan reminded the group that Arts & Business is a subcommittee of the Arts Council, and any piece that is worked on in a subcommittee is subject to review and approval by the Arts Council as a whole. Arts & Education — Mr. Frost reported that the Arts Council booth at the YEA! Fair was a hit. It was a great opportunity for promotion and the Arts Councitlartsbuzz pencils were of interest to the kids. Mr. Frost plans to involve the Evanston Arts Council in the YEA! Fest in future years. Arts Week — The Arts Council is seeking a freelance calendar coordinator to organize the event submissions. Next meeting is scheduled at 6 p.m. on May 29. Community Service — no report. Cultural Fund — Mr. Sislow reported there is an issue with lathy Berger's application. Mr. Cory explained she is interviewing holocaust survivors anonymously, so a site visit will not be possible. The Arts Council decided that this is a non -issue. Budget — .Is. Callaghan wants Mr. Simmering: to attend next month's meeting. The Council would him to report on progress made. Community Relations —Mr. Willoughby reported they are working on a volunteer database. It was suggested at the last subcommittee meeting that they send a letter of condolence to the family of. Mr. Gus Giordano, who recently passed away. Mr. Willoughby read the letter aloud. Ms. Callaghan thought that the subcommittee should be responsible for all communications that the Council would send. OLD BUSINESS —Ms. Brazcl brought up the Race against Hate RunfWalk. She suggested information on joining the Arts Team be put on the website. This event is being held June 22, 2008. Ms. Brazel will send out an evite for the event. Ms. Brawl mentioned she did get pricing for t•shirts when she was looking up pencils. Let the chairs know if you want a shirt and what size. There was discussion on ordering more magnets. The last order was for 5,000 pieces at a cost of S700.00. Approved Note: Minutes are not verbatim Ms. Callaghan asked if the committee could approve ordering another 5,000. Ms. Braze] moved to approve the council spend $700 - SSOO on more magnets, seconded by Ms. Roewade. Motion carried unanimously (l0-0). Ms. Roew•adc reported on the Fountain Square Festival, which will be hold on June 28-29, 2008. The Arts Council will share a tent to display examples ofdifrerent programs that the E.A.C. helps support. She researched displaying the art and performance art of residents in the Noyes Cultural Arts Center. Unfortunately, there was little interest. Ms. Roewade also has had a hard time recruiting artists. Perhaps this is an assignment for the Community Relations subcommittee. Mr. Ga,,mor suggested that perhaps sonic of the resident artist at Noyes would like to give their time as a part of their community service. Meanwhile, Ms. Roc%ade is looking for a few people to sit at the tent at different times. NEW BUSINESS —Mr. Sirota reported the West End Market, featuring farmers and their goods, will take place in the parking lot at Church & Dodge. It will begin on Saturday. June 14 from 8 a.m to 2 p.m. and will catty through the summer season. Ms. Callaghan suggested he contact Ms. Emily Guthrie, who puts together the Artists at the Farmers Market near the Research Park. Perhaps there could be cross -marketing. '*ir. Sirota also announced there arc plans, through the City's Youth Coordinator, to hold a Battle of the Hands on July 25, 2008 at James Park. Ms. Roewade announced she will be stepping down from the Evanston Arts Council. She plans on continuing coordinating the plans for the promotional booth Fountain Square Festival and will sit on the Arts & Business subcommittee. Ms. Callaghan mentioned how much she appreciates the work that Ms. Roewadc has done for the Arts Council. PUBLIC ART —.Mr. Cory reported there are a number of project in the works. Fire Station #3 project is underway. He recently met with artist Robert Smart, City Staff and the Architect to go over installation. The project is targeted to be finished in late August. The Indira Johnson chair sculpture was approved by City Council. This interactive piece will be installed on the Northwest corner of Raymond Park. Ms. Johnson is now holding community meetings where she will lead discussions on what it means to live in Evanston. He also noted the Community -Rased Initiative has many projects in the works. One such project is being installed soon and there will be a large celebration on the front lawn of the Evanston Art Center Sunday, June 1, 2008. The Willard School is also working on a project that involves a mosaic artwork that will surround an outdoor amphitheatre. Another project that %%as approved by the P.A.C. is still being miew•ed by the City. There are some questions as to the stability of the bridge. He reported on the Recreation Department's day at the Farmers Market. They displayed the Soga maquette, had promotional magnets and passed out information on the summer art programs, DIRECTOR'S REPORT -- Mr. Cory reported the Cultural Arts Center summer programming wall begin this week. There will be an opening gallery reception, from 5 — 6:30 p.m., for artist Chris Verene, who will also be perfomung after the reception with the band Cordero at the first of many Starlight Concerts at James Park at 7 p.tn. Mr. Cory passed out the pocket calendar, which lists all of the concerts and arts festivals. Meeting was adjourned at.7:40 p.m The next meeting of the Evanston Arts Council Is at 6:30 p.m. on June 17, 2008 at the Noyes Cultural Arts Center. Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council .Tune 17, 2008 COUNCIL MEMBERS PRESET: ML Leah Callaghan — Co -Chair Ms. Mary Tobin Ms. Penny Rotheiser fir. Ted Slrota Ms. Jill Brazel Mr. Allan Drebin Mr. Shannon Epplett Dr. Marie Alstalo COUNCIL MEMBERS ABSENT: Mr. Joe Sislow — Co -Chair Mr. Steven Frost Ms. Katy Bradford Ms. Yvonne Smith Mr. Dewayne Willoughby STAFF PRESENT: Mr. Jeff Cory. Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:30 p.m ACCEPTANCE OF ,**fiNUTES — Minutes were not available for acceptance. KIRBY SIMMERING REPORT -- Mr. Simmering has a goal of raising S85,000 in sponsorships. The break-even point on the project is S54,000. Mr. Simmering reported he has contacted approximately 200 companies. He has learned that marry have already committed this year's sponsorship budget. He did find that a lot of organizations are interested in hearing more in preparation for next year. He reported Andersen Windows And Whole Foods have signed on for 55K apiece, Andersen for the Lakeshore Arts Festival and Whole Foods for both Pests. Mr. Simmering requested that Arts Council members contact him with any additional ideas. Some Arts Council members expressed concern that the City Council would not appreciate the effort given and terminate the sponsorship position. COMMITTEE REPORTS Arts & Business — Ms. Rotheiser reported the brochure is almost ready to be printed. She has learned that the owner of the Varsity Theatre building is interested in exploring the possibility of converting the space into a performing arts center. She has since sent out a survey to arts organizations to find out the needs of the community. There could be conflicts with the space needs of groups. She has also approached the Chicago Architecture Foundation, who currently holds tours in Evanston. about creating a package deal with local restaurants. She reminded the group that this year's fundraiser event has been postponed. They are looking to reschedule on Sunday. October 5 or Sunday, October 26. The committee has approached Ms. Anna Shapiro as a guest of honor for the event. Arts & Education — no report. Arts Week — Ms. Callaghan reported the last two Arts Week meetings were not well attended, though there were interesting ideas presented. A representative from the Kiwanis Club proposed a Festival of Thinkers event for either this year or next year. Nis. Callaghan announced the hiring of'Nis. Sharon Honker, a Recreation Department employee, to compile the Arts Week calendar. She has performed this duty in the past so she is well informed. tits. Honker is ready to send out the participation forms. %.fr. Cory reported Northwestern is planning a street fair to celebrate the Kellogg School's 100ei birthday. This will be held October 4e'on Sherman Avenue between Davis and Grove streets. NU was hoping the event would take place during Arts Week-, but Ms. Callaghan didn't see anything wrong with listing them in the schedule as a "Pre -Arts Week" event. tits. Callaghan noted the Arts & Business fund raiser could also be listed in the schedule. Ms. Rotheiser wasn't sure if it was a good idea to publicize the event so widely. Community Service — no report. Cultural Fund —Mr. Cory reported City staff is currently processing paperwork from grant recipients. He informed the group that Literature for All of Us did not carry out last year's project to the full extent that Approved Note: Minutes are not verbatim had been proposed. They presented a first-time workshop for young men, but attendance dwindled during the course of the program, leading them to end it earlier than expected. Thcy indicated that they would request that participating groups better screen the participants in the future. The Council decided that Literature for All of Us had made a good faith attempt to carry out the program, and authorized full payment of their final grant installment. Budget — no report. Community Relations — The subcommittee has not met yet. Meanwhile, Mr. Epplett has created a calendar of events for arts organizations in Evanston; there are many opportunities in the next few months to attend and represent the Evanston Arts Council. Currently his sole resource has been the list of past Cultural Fund Grant applicants. There was discussion on building a relationship with Northwestern University. OLD BUSINESS —,Ms. Roewade is still looking for volunteers to work the Fountain Square Festival. INIT. Sirota would be interested in working on Saturday, Mr. Drebin will work on Sunday. Ms. Brazel announced there is still time to register for the Ricky Birdsong SK RuafWalk on June 22, 2008. A table can be available to the Council where they could pass out magnets, pencils, and brochures. Ms. Rotheiser noted she is about to order more magnets and wanted to confirm they arc ordering 5,000 pieces, which will cost roughly 5800.00. She also mentioned it would be nice if they had more tabletop signs that had the magnet design on them. NEW BUSINESS — Ms. Brazcl mentioned there is a luncheon corning up featuring State Senator Jeff Schoenberg, presented by the Young Professionals of Evanston. The luncheon will be held at Prairie Moon at noon on June 30. Mr. Sirota recommended the Arts Council provide informational brochures and pencils at the West End Market. He would be happy to organize this effort PUBLIC ART REPORT — Mr. Cory reported the Evanston Arts Center's new sculpture "The Nereid Beckon" by Matt Dehaemers is now on display. There uas an opening reception that was well attended. The Willard School outdoor amphitheatre mosaic project is almost complete. The sculpture at Fire Station #I is currently being restored. A sculpture by Evanston resident artist Indira Johnson will be installed at Raymond Park. Fire Station #5 is close to being completed and the artwork should be installed in time to celebrate during Arts Week Evanston. Meeting was adjourned at.7:55 p.m. The next meeting of the Evanston Arts Council is at 6:30 p.m. on July 15, 2008 at the Noyes Cultural Arts Center, studio 103 1=01 J-i Minutes of the Evanston Arts Council July 15, 2008 COUNCIL MEMBERS PRESENT: Ms. Leah Callaghan - Co-Cbnir Ms. Penny Rotheiser Ms. Jill Brazel Dr. Marie Alatalo Ms. Mary Tobin COUNCIL INIEN IBERS ABSENT: Mr. Dwayne Willoughby - Vice -Chair Mr. Allan DrebIn STAFF PRESENT: ,Mr. Jeff Cory, Cultural Arts/Arts Council Director The meeting w'as called to order at 6:30 p.m. Approved Note: Minutes are not verbatim fir. Joe Saslow - Co -Chair Mr. Ted Sirota Ms. Yvonne Smith Air. Shannon Epplett Mr. Steven Frost Ms. Katy Bradford ACCEPTANCE OF MINUTES - Ms. Rotheiser requested the following addition to the June 2008 meeting minutes, under Arts & Business Committee: "Ms. Rotheiser passed around a rough copy of the cultural arts/public art brochure." Mr. Epplen moved to approve the meeting minutes of May 2008 and the amended minutes of June 2008. Motion carried unanimously (8-0). COMMITTEE REPORTS Arts & Business -,Ms. Rotheiser reported the brochure is done. She passed around the printer's proof, 20,000 are being printed for delivery on Friday. She announced the Fundraising. event will be held from 3 to S p.m on Sunday, October 26, 2008. Tony Award -winning director Anna Shapiro and her partner. actor Ian Barford will be guests of honor at the event. The new magnets have been printed, with enlarged text at the bottom. Total cost was S801.00 for 5,000. Arts & Education -Ms. Callaghan reported Mr. Frost has scheduled an Arts & Education meeting for August 13 at 6:00 p.m at the Noyes Cultural Arts Center. The committee is getting involved with Arts Week. Arts Week- this. Callaghan reported Mr. Drcbin is trying to secure a venue at Northwestern for a showcase event. Ms. Alatalo has put together a list of musicians and will contact them to see if there is interest in performing that week. Ms. Honaker sent out the application and the deadline was today. Arts Week planning meetings are being held on the third 'Thursday of each month. Mr. Sislow mentioned he went over to Union Pizza and got information about booking an event there, possibly for a pre -Arts Week kickoff at S.P.A.C.E. :vas. Callaghan would like to find out is S.P.A.C.E. would like to play a role in Arts Week. Community Service -Ms. Callaghan reported there are a few site visit opportunities. The Lermans have begun giving classes at the Levy Senor Center. She reported there is also an upcoming theatre performance. Ms. Callaghan %vill email the schedule to the Arts Council to see if anyone is interested in doing a site visit. Cultural Fund - No report given. Mr. Cory did mention that consideration should be given now regarding any changes to the Cultural Fund application for the upcoming year. Budget -Ms. Callaghan spoke about the sponsorship donations that it -ere obtained by.\lr. Simmering for this year's event schedule. They include Andersen Windows, Whole Foods, and Resurrection Health Care. Mr. Sislow asked about the timeframe for Mr. Simmering obtaining donations for the year. its. Callaghan noted his contract runs until November. She also reminded the group that many corporations had already committed their funds for this fiscal year and consequently ►were unable to participate. Some did show interest for the future. Mr. Simmering will seek to confirm commitments for next year before the end of his contract. Ethnic Arts Festival -Ms. Callaghan requested volunteers to staff the Arts Council table. Ms. Brawl, Mr. Sirota, Ms. Rotheiser, Ms. Smith, and Mr. Sislow committed to shins. Ms. Callaghan will also make phone calls and send out an email to line up additional volunteers. "'.. .. .. .. ,1�+.: T' .5'=yam.. •,a�`� i.1. r. a i..1.i 1�v . Approved Note: Minutes are not verbatim Community Relations —Mr. Epplett did not have any updates on community arts events. Mr. Sislow would like to see the schedule every month. This will help with greater visibility for the Arts Council, and also add more activities to the Evanston Arts Buzz website. There was discussion on how to network at these events. There was talk of group outings and reserving tickets ahead of time so organizations know that the Arts Council is coming. PUBLIC ART COMMITTEE —Mr. Cory reported Indira Johnson is currently working on her sculpture for Raymond Part- This dedication of the artwork at Fire Station #5 is planned for Arts Week Evanston 2008. Comrnittee members are researching venue options for the Legislative Breakfast; one option was Boocoo. Mr. Cory asked that Mr. Sirota follow up with the cafe manager at Boocoo to see if anything has been arranged. OLDINEW BUSINESS — "-Is. Rotheiser brought up the plan by EvanstonNow,com to expand coverage of the arts to include listings. Mr. Cory mentioned that he had an informational meeting with one of their representatives. He said they are interested in listing all things going on in Evanston, not just art related. Some Arts Council members expressed concern that Evanston Now's plans could detract from the Arts Buzz site. `is. Callaghan said she thought that any additional publicity for the arts would be a good thing. Mr. Sislow was concerned that this could make Arts Buzz obsolete. He wants to make sure that the time and resources spent on developing Arts Buzz have not been wasted. Mr. Cory mentioned the importance of making arts information accessible to the public, regardless of who is providing the information. Ms. Brazel added this can be seen as a challenge to make Arts Buzz better. Ms. Callaghan suggested the Arts Council meet with the Evanston Now representatives to learn more about their plans. Ms. Rotheiser volunteered to contact Bill Smith to invite him to the next Arts Council meeting. Meeting was adjourned at.8:00 p.m. The nerd meeting of the Evanston Arts Council Is 6.30 pmL on Tuesday, August 19, 2008 at the Noyes Cultural Arts Center COUNCIL MEMBERS PRESEINT: �Ms. Leah Callaghan - Co -Chair Ms. Penny Rothelser Ms. Mary Tobin COUNCIL MEIIMBERS ABSENT: Mr. Ted Slrota Mr. Shannon Epplett Dr. Marie Alatalo Mr. Allan Drebin Approved Note: Minutes are not verbatim Minutes of the Evanston Arts Council August 19, 2009 Mr. Joe Sislow - Co -Chair Its. Jill Brazel Mr. Deway ne Willoughby - Vice Chair Ms. Katy Bradford Ms. Yvonne Smith STAFF PRESENT: Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:35 p.m. PUBLIC COMMENTS - no comments. ACCEPTANCE OF MINUTES - The meeting minutes of July 2009 were not able to be approved due to a lack of a quorum COMMITTEE REPORTS Arts & Business -Ms. Rotheiscr reported the brochure is printed. She encouraged members to pass them out where ever they can. They have been distributed to Evanston Hotels and Mather Lifeways. Ms. Callaghan mentioned having realtors distribute them to prospective home buyers. Ms. Rotheiser updated the group on the fundraiser. She has received ticket donations to three performances that will be raffled at the event. She reported the she has met with Steve Rogan, owner of the Varsity Theatre, and performing arts groups in and around Evanston. She learned many performance organizations would like to stay in Evanston or move here. Kevin Heckman, Next Theatre Managing Director, has joined the Arts & Business committee. There was a discussion on the Evanston Now website. Evanston Now will be holding a public meeting at 7 p.m. on September 9, at he Library. Arts Council members are encouraged to attend. Arts Week - Ms. Callaghan is organizing the entertainment for Opening Night. They need to lock down which food vendors will participate. Mr. Willoughby will design the brochure for Arts Week. Ms. Brazel offered her services. Budget - Mr. Cory reported the City budget process is underway. The City is looking to bridge a projected 4.5% shortfall. He has requested that they leave the Arts Council budget intact. There was brief discussion on the probability of keeping Sir. Simmering's position for next year. Mr. Cory expressed concern, noting that Mr. Simmering has not yet reached the break-even goal of S54K. Mr. Cory mentioned that Mr. Simmering has three months before his contract expires, and asked if it might make sense to put the project an hold for a couple of months, so that Mr. Simmering would be on hand to pursue sponsorships at the beginning of the calendar year. Ms. Callaghan said she believed Mr. Simmering's salary was commission - based. Mr. Cory replied that the contract calls for a base fee of S45K plus 10% of new revenue raised. At this time Mr. Simmering will earn S46K. Mr. Sislow reminded the Arts Council that it has been apparent for some time that Mr. Simmering was not going to meet his targeted goal. Sonic Arts Council members felt that he didn't target enough large corporations. The Arts Council will contact Mr. Simmering to discuss when he feels is the best timeframe for securing sponsors for 2009 programming. Community Relations -Ms. Callaghan reported Mr. Epplett has created business cards for the group, Cultural Fund -Mt. Cory reported Margaret Louis regrettably has declined the grant she was awarded due to personal matters. Mr. Sisiow's recommendation was to offer the grant funds to Ms. Jerri Zbiral, who next on this list based on the panelist's scoring. The Arts Council responded favorably to this Approved Note: Minutes arc not verbatim suggestion. Mr. Cott' also mentioned that one Cultural Fund recipient has since moved to Chicago. The qualifications for the grant state that recipients must be an Evanston resident. The artist did complete his program in Evanston. The Arts Council agreed that lie should still receive the remainder of his grant award. Mr. Cory reminded the Arts Council that applications for next year need to be made available soon. Ms. Callaghan mentioned that Mr. Sislow is currently the only member on the Cultural Fund subcommittee. Shc encouraged Ms. Tobin to join the committee; Ms. Tobin 2grecd, DIRECTOR'S REPORT — Mr. Cory mentioned the Starlight Concert Series is almost over, with a performance by Robbie Fulks at Dawes Park tonight and Buster Keaton Silent Movie Night with live piano accompaniment next week. He also mentioned there is a studio space available in the Noyes Cultural Arts Center. Applications are being accepted with a deadline of October 1.2008. Meeting was adjourned at.8:15 The nest meeting of the Evanston Arts Council is at 6:30 p.m, on September 16, 2008 at the Noyes Cultural Arts Center Approved Note: Minutes are not verbatim COUNCIL MEMBERS PRESENT: Mr. Joe Slslow — Co -Chair his. Penny Rothelser NIL Yvonne Smith COUNCIL MEMBERS ABSENT: Mr. Ted Sirota Mr. Allan Drebin Minutes of the Evanston Arts Council September 16, 2008 Mr. Shannon Epplett Ms. Mary Toblo Dr. Marie Alatalo Ms. Jill Brazel Ms. Leah Callaghan — Co -Chair STAFF PRESENT: lfr. Bob Dorneker, Acting Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division PUBLIC PRESENT: Ms. Andra Nyman ACCEPTANCE OF MINUTES —Ms. Smith moved to approve the meeting minutes of July & August 2008, seconded by Ms. Tobin. Motion carved unanimously (6-0). COMMITTEE REPORTS Arts & Business — Ms. Rothelser reported the imitations to this year's fundraiser are in the mail. They are making preparations for that event. She informed the group that a number of organizations walked through the old Varsity Theatre space downtown. This gutted space could host one or more theaters. Arts Week — Staff has finalized the schedule of events. Mr. Willoughby will be designing the brochure. Staff will be organizing the Open Night entertainment. Opening Night will be from 6 — 8 on Friday, Oct. 10. Mr. Cory asked if there were a preference between Sherman Plaza and Fountain Square. Mr. Dorntker recommended they utilize the Fountain Square space; the Arts Council concurred. Mr. Cory announced a Noyes Open House will take place from I 1 a.m. to 3 p.rrL on Saturday October 11. The planning for the Dance Showcase on October 19 is progressing. The Arts Week schedule will be printed by the end of the month; volunteers will be needed to distribute brochures around town. Mr. Cory mentioned that the Illinois Arts Council has replaced Arts Week with October as Arts & Humanities Month. The Evanston Arts Council may want to follow suit next year. This will be discussed after this year's Arts Week ends. Budget — Mr. Cory reported the City budget process is underway. Cultural Fund — The Cultural Fund Grant application is now available online at the City website. At last month's meeting the Arts Council recommended assigning a S 1,480 grant that turned back by Ms. Margaret Lewis to Ms. Jerri Zbiral, who was the highest scoring applicant that did not receive funding. Ms. Tobin moved to approve the grant to \is. Zbiral, seconded by Mr. Epplett. Motion carried unanimously. Community Relations —Mr. Epplett has created a business card for the Arts Council. Mr. Eppleu also plans to create thank you notes. Mr. Cory announced a studio vacancy at Noyes; an Arts Council subcommittee is needed to review applicants. Ms. Alatalo and Ms. Tobin were appointed to the subcommittee. Nominating Committee -- Election of a new chair, vice chair, and executive committee member at large will take place in November. Formation of a Nominating Committee was tabled until October. DIRECTOR'S REPORT — Mr. Cory reported the Open Studio has proposed a mural on Main St. for which they are seeking approval from the CTA. The project to restore The Wall of Stnrggle and Dreams received an additional S 10,000 grant from An Resources in Teaching (ART). The artist now appears to have the necessary funding, pending approval of a revised proposal that she %rill be submitting to the Public Art Committee. The Willard PTA amphitheatre mosaic project is complete, and will be dedicated at the end of September. The Custer Street Bridge project is moving slow, as the City's engineer is assessing the viability of the plans. The Public Art Committee discussed using art to adom the newly installed AT&T boxes, but AT&T said it would not be possible. The Fire Station #5 project is projected to be installed in mid -November. Meeting was adjourned at.7:40 p.m. The next meeting of the Evanston Arts Council Is 6:30 p.m. on Tuesday, October 21, 2008 at the Noyes Cultural Arts Center Approved Note: Minutes are not verbatim COUNCIL MEMBERS PRESENT: Mr. Joe Sislow — Chair Ais. Penny Rotheiser Nis. Jill Brazel Air. Shannon Epplett COUNCIL MENIBERS ABSENT: Nis. Yvonne Smith Minutes of the Evanston Arts Council October 21, 2008 Nis. Andra N) man Ms. Mary Tobin Air. Allan Drebin Dr. Marle Alatalo Mr. Ted Sirota STAFF PRESENT: Air. Bob Dorneker, Acting Director of Parks/Forestry & Recreation Air. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary Cultural Arts Division The meeting was called to order at 6:35 p.m. PUBLIC COMMENTS — Ms. Jude Mathews is the Music Director of Theatre Zarko. She informed the Council of their recent studio application submitted to the Cultural Arts Division. Mr. Cory explained that the applications are still in process of review. ACCEPTANCE OF MINUTES — Ms. Rothheiser moved to approve the meeting minutes of September 16, 2008, seconded by Mr. Epplett. Motion carried unanimously (8-0). CONINIITTEE REPORTS Arts & Business -- Ms. Rotheiser reminded members of the Arts & Business fundraiser an Sunday, Oct. 26. She is disappointed by the lack of RSVPs from Arts Council members. Access to the evanstonartsbuzz.com site has been given to City staff to keep it updated. Many more events should be listed soon. Ms. Rotheiser plans to have Steve Rogan present information on the former Varsity Theatre as a potential performing arts venue at next month's subcommittee meeting. Arts Week — Mr. Cory thanked Ms. Braze] for her terrific job on this year's Arts Week brochure. fie reported Opening Night turned out well. Ms. Silverman reported Noyes Open House had the largest turnout in recent years. Keeping with the Noyes Gallery exhibit theme of Rock Paper Scissors, kids made pet rocks and paper cut-outs. The rocks were donated by Buy the Yard in Evanston and the art supplies by Evanston Arts Camps. Refreshments were donated by Kim's Kitchen. Mr. Cory reported on the benefit that funded the Central Street Art Walk_ Nis. Rotheiser noted she would like to see more Evanston artists participate in an arts walk next year. Ms. Alatalo experienced YAMO, and she was impressed. Arts Week wrapped up with the Dance Showcase, which Nfr. Epplett reported was standing room only. The dance event went really well, and Mr. Epplett would like to see a suggested donation box at the door to improve on the S53 taken in this year. There was discussion on the option of celebrating Arts & Humanities Nionth next year, which the Illinois Arts Council started to do this year. Ms. Tobin thought that a single week dedicated to the arts was overwhelming and perhaps using four weeks to concentrate on a different artistic discipline each week would be nice. Mr. Sislow suggested an Arts Week, Month subcommittee be formed to consider the two options. There's a good chance that the Mayor w-iil be appointing new members to the Arts Council soon, so assignments to the subcommittee were postponed until after the first of the year. Budget — Mr. Cory reported a current S2.8 million shortfall in the projected City budget for next year. Bridging that gap would require a 5% increase in real state taxes. At this point the City does not have plans to eliminate staff or programs, since recent staff cuts and retirements have already streamlined operations significantly, More cuts could jeopardize the quality of City services. Community Relations — Ms. Alatalo reported the subcommittee is trying to find different ways to raise awareness of the Evanston Arts Council in the arts community. Ms. Rotheiser added that the Arts & Business Committee has discussed trying to determine the needs of artists. She thought that a speed dating - type activity between a business administrator and an artist could be interesting. Community Service — Ms. Nyman visited a class that Ms. Sally Picpmcier held for those at the Mather retirement home. She felt Ms. Piepmeier did a wonderful job working with the elderly on art projects. Approved Note: Minutes arc not verbatim Cultural Fund — Mr Cory reported the application is out and the deadline is November 14, 2009. Staff held a grant -writing workshop on October 15. Mr. Cory mentioned concerns a local resident expressed regarding the accessibility of a funded program to people with disabilities. The grant guidelines state that programs need to be in an accessible space. Mr. Cory responded with a letter expressing that the City is doing what it can to make sure it never happens again. She was pleased to be able to riew• photo documentation of the exhibit in question, and thanked Mr. Cory for his prompt response. There was a brief discussion on the feasibility of photographing cultural exhibits for those interested to view. Mr. Cory reported staff has sent notification to Ms. Terri Zbiral with the news that she will be receiving funding through the grant program. Her first screening of a documentary on the life of Evanston artist Peggy Lipschutz sill be October 26 at Unity Church in Rogers Park. Staff will encourage her to schedule a screening in Evanston. Nominating Committee — The procedure for nominating and electing new leadership was discussed. Ms, Brazel, Mr. Epplett and Ms. Tobin were appointed to serve as an ad hoc Nominating Commince. Mr. Cory said he would forward documents used by a previous Nominating Committee to members of the subcommittee. CHAIR'S COMMENTS —,Mr. Sislow• will not beat next month's meeting. Executive Committee member Ms. Brazel will chair the November meeting. DIRECTOR'S REPORT —,Mr. Cory reported two public art projects will be wrapping up soon. Fire Station #5 and the Indira Johnson sculpture for Raymond Park are both scheduled to be installed by mid -December. The Community Public Art Program will be seeking applicants, with a deadline of February 1, 2009. Mr. Cory has recently Iearned that the Figurative Art League, a Noyes tenant for 29 years, is planning to close and will be moving out at the end of February 2009. Meeting was adjourned at.7:35 p.m. The next meeting of the Evanston Arts Council Is 6:30 p.m. on November 18, 2008 at the Noyes Cultural Arts Center Approved Note: Minutes are not verbatim COUNCIL MEMBERS PRESENT: Ms. Mary Tobin Ms. Jill Brazel — Acting Chair Ms. Yvonne Smith Mr. Ted Sirota COUNCIL MEMBERS ABSENT. Mr. Joe Sislow — Chair Minutes of the Evanston Arts Council November 18, 2008 Ms. Penny Rotheiser Mr. Allan Drebin Air. Shannon Epplett Ms. Andra Nyman Dr. Marie Alatalo STAFF PRESENT: Mr. Bob Dorneker, Interim Director of ParksfForestry & Recreation Mr. Jeff Cory, Cultural ArtsfArts Council Director Ms. Jill Silverman, Secretary Cultural Arts Division MEMBERS OF PUBLIC PRESENT: Mr. Larry DiStasi, Actors Gymnasium Mr. Gary Geiger, Evanston Children's Choir The meeting was called to order at 6:30 p.m. PUBLIC COMMENTS —,Mr. Gary Geiger, Evanston Children's Choir has applied for the studio space 213. He offered to answer any questions the Arts Council may have regarding the application. Mr. Geiger asked for a clarification on what would happen if proposed co -Lessee Theatre Zarko terminated their portion of the lease. He also requested use of the space for one week in June for rehearsals for their annual spring concert. Mr. Geiger said he is looking forward to a long-term residency at Noyes. Mr. Larry Di Stasi of The Actors Gymnasium spoke about his organization's need for additional space. For years Actors Gym has been using additional space for summer camps at the church on Ridge and Noyes. The children have to cross the street to get there which causes concern for safety. Mr. Domeker explained that the City's arts camps are also pressed for space, particularly since the City may not be able to use District 65 space for the full -day summer arts program. Mr. DiStasi asked if there will be other spaces becoming available at Noyes in the near future and Mr. Cory said it is possible that another space may open up. NOYES STUDIO SPACE 213 —,Mr. Cory reported four applications have been received for the rental of studio 213: Pilates studio Trifecta, Actors Gymnasium, Evanston Children's Choir and Theatre Zarko. Mr. Cory met with Ms. Tobin and Ms. Alatalo from the Arts Council to review and discuss the applications. Ms. Tobin reported The Actors Gymnasium actually applied on three of the four applications submitted. The Council felt it was necessary for a variety of disciplines to be represented at the Noyes Cultural Arts Center. Therefore, the subcommittee recommends the Evanston Children's Choir and Theatre Zarko as the best choices to share the space. The actual percentage of the share has not yet been determined. The possibility of the City of Evanston Arts Camp using the space during the summer %vas addressed. Ms. Tobin recommended the 213 studio space be rented for nine months (September through May) by Evanston Children's Choir and 'Theatre Zarko. allowing summer occupancy by the City of Evanston's summer Arts Camp program. The motion was carried 7-0 with I abstention by Ms. Nyman. ACCEPTANCE OF MINUTES — '%fr. Epplett moved to approve the meeting minutes of October 2008 seconded by Ms. Rotheiser. Motion carried unanimously (8-0). COMMITTEE REPORTS Arts & Business — Ms. Rotheiser reported on the Arts & Business Committee fundraiser. They had hoped for more attendees but still raised $5,595 including raffle tickets, donations, and admission fees. She also reported they are ready to accept Leadership Award nominations at this time. Approved Note: Minutes are not verbatim The committee is reviewing their goals. They discussed the challenges in maintaining the Arts Buzz website. She says the site is not where it should be. There have been many technical problems that are being worked out. tits. Rotheiser mentioned the possibility of working with EvanstonNow.com. She would like to see EvanstonAnsBuzz.com stay afloat. Mr, Cory explained that as soon as the technical issues with the site are worked out, staff will assume responsibility for uploading information on events. Budget — There was discussion on Mr. Kirby Simmering, Sponsorship Consultant. Sponsorships for the year totaled 512,500 and Mr. Simmering was paid S46.050, so the program did not pay off in the short run. Mr. Cory mentioned that City staff would be soliciting sponsorships from this point forward. Cultural Fund — Mr. Cory repotted the application deadline was November 14. and 16 proposals there received, which is down from recent years. The applications arc currently being processed and the Cultural Fund Panel Review will be held on January 31, 2009 at the Noyes Cultural Arts Center. Mr. Cory mentioned that Arts Council subcommittees need to be reviewed and assignments made. CHAIR'S COMMENTS —tits. Brazel felt the fundraiser was a success. It was a great time and everyone enjoyed themselves. DIRECTOR'S REPORT —Mr. Cory reported the first floor plIM is currently exhibiting clay sculpture by Corinne D. Peterson with an opening reception on Sunday, November 23, 2008. On the second floor Mr. & Mrs. Lerman have a student drawing/painting exhibit, He reported that public art at Fire Station #5 will be installed December 15, 2008, with a dedication date to be announced. Raymond Park's public art piece may or may not be installed before winter. They are sorting out ADA issues related to the work. If the work is not installed by December, it will be installed in spring 2009. The Open Studio Project in conjunction with the Chicago Public Art Group will be installing a bricolage mural on the Main Street CTA wall. The Public Art Committee is currently accepting applications for the Community Public Art Program Arts Council members were encourage to refer community groups or artists interested in working with an Evanston community to the City's website for application information. Ms. Jill Bugajski and Mr. Josh Harney are the new co-chairs of the Public Art Committee. ELECTION — The Nominating Committee distributed a slate of nominees for the three executive committee positions. Mr. Sislow sent an email stating that he would be willing to continue as a co-chair of the Arts Council if another nominated candidate is interested in sharing the post. %Is. Jill Brazel was elected chair of the Evanston Arts Council. Mr. Joe Sislow was been elected vice chair, and Mr. Shannon Epplett was elected a member at large to the executive committee. Meeting was adjourned at 7:50 p.m The next meeting of the Evanston Arts Council is 6:30 p.m. on Tuesday, January 20, 2009 at the Noyes Cultural Arts Center 1