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Home My WebLink AboutMinutes 2006-2008Minutes of the Public Art Committee January 10, 2006 MEMBERS PRESENT: Approved Note: minutes are not verbatim Nis. Lyn Delli Quadri—Co-Chair Ms. Geraldine \iacsaI—Co-Chair Ms. Niargherita Andreotti Mr. James Kirby Mr. Tom Boggs tits. Dorothy Laudati Nis. Katherine Best ,tits. Adrienne Traisman Nis. Adrienne Illrsch MEMBERS ABSENT: Mr. Ronald Kysiak Nis. Constance Leman ASSOCIATE MEMBERS: Nis. Barbara Goldsmith Nis. Chic Curley Mr. Michael Mortar NIL Indira Johnson Nis. Laura Saviano STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary 11 Cultural Arts Division OTHERS IN ATTENDENCE: Nis. Valerie Calloway, Member of the Evanston Art Council Mr. John Pounds, Executive Director of the Chicago Public Art Group PUBLIC COMNIENTS — No comments. APPROVAL OF MINUTES — his. Dorothy Laudati moved to approve the meeting minutes of Novembers, 2005. Mr. James Kirby seconded the motion. Motion carried unanimously (10-0) Ms. Katherine Best moved to approve the meeting minutes of October 11, 2005. Air. James Kirby seconded the motion. Motion carried unanimously (10-0). BUDGET INFORMATION —Air. Con' reported on the FY 2007 budget request for the Public Art Committee. There +vas discussion on encumbering money which has not been spent in FY 2006. his. Hirsch moved to suggest that the remaining S2.000.00 plus be encumbered to begin a condition assessment or perform maintenance on selected corks of public art. Mr. Kirby seconded the motion. Alotion carried unanimous) (10-0). Ms. Macsai requested a report front City staff on how much of the S65,000 administrates a budget for Sherman Plaza has been spent. This ss ill be added to the auenda for next month's meeting. CHICAGO PUBLIC ART GROUP — i1r. Pounds spoke in regards to his experience in %%orking a ith communities and their public art needs. Ile presented a slide show of public an muralspieces in communities around the Chicagoland area. Discussion on community engagement and capturing the interest of quality artists followed. REPORT ON SHERMAN RFI' —Air. Cony gave a brief update on the Sherman Plaza Request for Proposal. The RFP has been advertised in several printed publications, online ads, and to 500 email addresses. DISCUSSION OF STRATEGIC PLAN — The arts of the Strategic Plan is to expand and enhance the integration of the arts in the business, social, and educational environment of Evanston. Mr. Gaynor informed the committee that the City Council requested information to be gathered from. Mr. Gaynor reviewed what uas submitted by both the Evanston Art Council and Public Art Committee (see attached). Nis. Macsai requested that the committee read over the Strategic Plan document and notify her of any changes by Thursday Jan. 12, 2006. Mr. Gaynor also noted there will be a Strategic Plan Presentation, open to the public, to be held at Evanston Hospital on January 24. Approved Note: minutes are not verbatim OLD BUSINESS — his. Best reported on the Sherman Plaza Construction Site Murals. These murals may be taken do -Am as soon as March. She is contacting groups now to see if they want their murals back. Otherwise she has asked the committee %where they think the remaining panels should go i.e, train platforms, parks, etc. Nis Macsai talked about the public art ideas for Evanston's Streetscape program. Site learned that the cement needed for making designs which are permanent in retaining walls are of higher quality than what the CTA currently uses. There was further discussion and Mr. Kirby said he ►would contact the CTA to discuss the possibilities. NEW BUSINESS —Ms. Macsai relayed information on an upcoming convention that will be held by Americans for the Arts will be taking place in Milwaukee, WI. There is a pre -conference, discussing Public Art, on June I —2. 2006. She suggested that the committee think about going. Oakton School Murals — his. Macsai talked briefly about the Illinois First money which was to be used to maintain the murals at Oakton School. The money has since been frozen by Blagoavich. She has experienced the damage first hand and would like for someone in the committee to try and contact State Representatives; to see if they can get the money released. his. Hirsch volunteered to try and contact representatives. ADJOURNMENT The meeting adjourned at 8:30 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on February 14, 2006 at the Noyes Cultural Arts Center Apptowd Note: tninules arc not ►cibaum MEMBERS PRESENT: his. Lyn Delli Quadri — Co -Chair A1s. Margherila Andreotti Mr. Tom Baggs 111s. Constance Lyman MEMBERS ABSENT: Ms. Adrienne Hirsch Mr. James Kirby Minutes of the Public Art Committee February 14, 2006 Ms. Geraldine Stacsai — Co -Chair Ms. Katherine Best ,tier. Ronald Kysiak Ms. Adrienne Traisman Ms. Dorothy Laud.36 STAFF PRESENT: Mr. Bob Dorneker, Superintendent of Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Its. Jill Silverman, Secretary If Cultural Arts Division OTHERS IN ATTENDENCE: ills. Palerle Calloway, Evanston Arts Council member Ms. Joyce Fernandes, Executive Director orarchl-treasures Mr. Peter Landon, President orarchi-treasures Mr. Nothan Wright, Program Manager of archi-treasures PUBLIC COMMENTS — Ms. Macsai welcomed the representatives of archi-treasures, whose goal is raising community involvement in the urban landscape. archi-treasures was invited to address the committee to provide views on how to engage the community when choosing public art. APPROVAL OF MINUTES — his. Best moved to approve the meeting minutes of January 10, 2006. Ms. Lyman seconded the motion. Motion carried unanimously (8-0). PRESENTATION BV ARCHI-TREASURES — Ms. Fernandes gave a slide presentation of the work of archi-treasures, which demonstrated the steps taken and the end result, each step showed hose the community participated and how community ideas were portrayed in the art. WHERE DO WE GO FROM HERE" — There was discussion on how the committee could involve the community in the current Sherman Plaza RFP. One idea was to open up the selection committee to include residents of the City of Evanston. Another was to hold a public display of finalist maquettes. The deadline for proposals is March 7, 2006. ART COUNCIL REPORT —,Ms. Calloway reported on the current acti►isies of the Evanston Arts Council. The Cultural Fund Grant Panel met to review grant applications on Februar% 4. 2006. The EAC has also provided input for the City of Evanston's Strategic Plan. The Council met for a retreat on January 21. 2006. to focus on the goals and mission statement of the Evanston Arts Council. CO -CHAIR'S COMMENTS —his. Nlacsai led a brief discussion on Richard Florida's thesis in "The Rise of Creati►e Class." Florida theorizes that the ans and artists attract young professionals to urban areas in America, spurring economic development. This concept ►was incorporated into the PAC's submission for the Strategic Plan. OLD BUSINESS — Mr. Core reported that he is meeting with scNerai an conservators to assess the condition of the Public An collection and to find any Public Art pieces that require minor reno►ations. The goal is to submit three quotes to lock in the leftover funds from the PAC's FY2006 budget. As a Plan B. ,ms, Nlacsai suggested earmarking the funds for the restoration of the Oakton School murals. Mr. Cory mentioned that the staff is planning to speak with Rep. luiir liamos to release the funds that had been committed for the mural restoration.. BUDGET INFORMATION —Please see attached. ADJOURNMENT The meeting adjourned at 8:30 pm. The next meeting of the Public Art Committer trill lie of 6:15 Imn. on March 14, 2006 at the Noyes Cultural Arts Center, �w 11ww �o Minulm of the Puhiic Art Committee March 114, 2006 MEMBERS PRESENT: Ms. Lyn Delli Quadri — Co Chair Ms. Margherita Andreotti Ms. Dorothy Laudad MEMBERS ABSENT: Mr. Robert Jacobi Ms. Adrienne Hirsch Mr. Tom Boggs ASSOCIATE MEMBERS: Ms. Barbara Goldsmith Ms. Chic Curley Approved Nate: minutes are not verl►atim Ms. Geraldine Mncsul — Co Chair its. Katherine Best ML Constance Lyman Mr. James Kirby Mr. Ronald Kysiak Ms. Adrienne Traismnn STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary 11 Cultural Arts Division PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES — Ms. Best moved to approve the meeting minutes of February 14, 2006. Ms. Lyman seconded the motion. Motion carried unanimously (6-0). BUDGET — Mr. Cory reported that the roughly S2,000 left over from the FY 05106 budget %vas used to purchase five additional David Csiscko sidewalk pavers. The possibility of using the funds for public art maintenance was explored, but it was not feasible given the tight timeframe involved. OLD BUSINESS: Public Art Inventory List — Nis. Macsai was concerned that there are photos for only 35 of the 85 works on the inventory. She suggested Mr. Kirby could take additional pictures for the inventory project. Ms. Andreotti mentioned that photographing art works was one of the projects that the intern was going to work on. Mr. Cory added that a digital camera has been purchased specifically with this task in mind. Onkton School Murals - his. Niacsai received information from Nancy Flannen• about the Oakton School mural restoration project, which is on hold, tits. tilacsai also learned Governor Blagojevich recently distributed discretionary money to state representatives to be used in their districts. These funds are unrelated to the Illinois First Grant for the murals, which are not being released. Ms. tilacsai expressed regret that the discretionary money has since been spent; some of it could have been used for mural restoration. CTA— his. tilacsai would like to see the PAC connect %%ith representatives of the CTA. There are foam- CTA projects happening in Evanston and site %%ould like public an to be a part ofthem. tits. Best reported she has contact information for the person who coordinates public art projects. She %%ill contact him to obtain further information. Sherman Plaza RFP — The PAC %%as %erg excited to see 151 proposals for the tiherman I'lara Percent for Art for art RFP. Nis. tilacsai has spoken %kith representati%es from other public art organization% and recei%ed man), suggestions on haw to move forward. She passed out a document outlining these ideas. While discussing suggested procedures, it %vas mentioned that a number of artists dui not submit a complete application. Mr. Gaynor said that artists who did not hand in all that %%as expected of then) %%ould be disqualified. Sonic members agreed and felt if the artist did not spend the titne to complete the application correctly, they should not be considered. Others noted that the large number of artists Mio failed to comply indicate that it was not clear wlint was expcc(ed. Approved Note: minutes are not verbatim Fire Station #S -Nis. \iacsai announced the new construction of Fire Station =; located on Central Street just west of Ewing, with S43,000 allocated for public an. \is. Macsai suggested the committee go about the selection process differently. She would like to hold an im itational for artists to submit ideas for the new station, with the art to be an integral part of the building. his. \13csai handed out some examples of architects working with artists. New ;Members - Nis. Leman informed the group that she has recruited Nis. Barbara Whites. who started the school program at the Evanston Arts Center. LogolWebsite - The committee would like to create a logo and stationary. Mr. Gaynor referred the committee to hir. Kurt Schauer, Vice Chair of the Evanston Arts Council, for help in creating a logo. Nis, Macsai also wanted to explore improving the web page that is available through the City of Evanston. Mr. Cory will contact the webmaster to discuss the possibilities. Ms. Valerie Calloway - Nis, \lacsai announced that the Evanston Arts Council liaison, Ms. Calloway, has resigned from her position with the Arts Council. She is moving to North Carolina. The committee is sorry to see her go and wished her well. Direction of Public Art -,Nis. htacsai initiated a discussion on how to better to publicize public art in Evanston, including City staff, businesses and communities. Nis. ,Nlacsai and others are concerned that most people don't recognize the possibilities. his, Delli Quadri added the committee needs to begin by lobbying for what they believe, in the process better educating the community on the importance of public art. his. Deili Quadri will begin work by chairing the strategic plan subcommittee. Nis. Lyman, his. Curie), and his. Andreotti have also joined. It was thought that \is. Traisman would be interested: she will be contacted before next month's meeting. Mr. Gaynor suggested that,.Lhile their main focus is public awareness, it would benefit the committee to include a piece on tine maintenance of current and future works. lie also mentioned the Recreation Department is creating a "Wish List" which will be available to the public. This would be a good opportunity for the Public Art Committee to share their needs with the public. Art Donation - A piece of art work that was recently exhibited in the stairwell near the 2id floor gallery of the Noyes Cultural Art Center has remained in that location after the exhibit closed. An anonymous donor has offered to purchase the work to donate to the City for permanent installation at Noyes. This item has been tabled until next month's meeting, ADJOURNMENT The rneeting adjourned at 8:00 p.m. The next meeting of the Public Art Committee will be on April 11, 2005 at the Civic Center, Room 2402 at 6:15 p.m. Minutes of the Public Art Committee April It, 2006 MEMBERS PRESENT: Ms. Geraldine Macsai — Co -Chair his. Margherita Andreotti Sir. Tom Boggs Ms. Claudia Kunin MEMBERS ABSENT: Nis. Adrienne Hirsch Mr. Ronald Krsiak Nis. Adrienne Traisman ASSOCIATE MEMBERS: Nis, Laura Saviano Approved Note: minutes arc not verbatim Ms. Constance Lyman Ms. Katherine best Ms. Dorothy Laudstl Nis. Lyn Delli Quadri -- Co -Chair Mr. James Kirby STAFF PRESENT: Air. Bob Dorneker, Superintendent of Recreation Mr. Jeff Core. Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary 11 Cultural Arts Division OTHERS IN ATTENDENCE: Mr. Max Rubin. Director of Facilities Management PUBLIC COMMENTS — No comments. APPROVAL OF MiNUTTES — Ats. Best moved to approve the meeting minutes of March 14, 2006. Ms. Lyman seconded the motion. Motion carried unanimously (7-0). CO -CHAIR'S COAMhiENTTS — Ms. Macsai reported on her visit to Sarasota, Florida, where she encountered "Sarasota Season of Sculpture." This is an annual production presented by a nonprofit organization that exhibits monumental, but temporary, works of art along the bay. These pieces are for sale and Ms. Macsai thought that perhaps the Committee could use the leftover money from Maple Garage to purchase one. She also informed the group of many subcommittees that need to be fonned at this time. Some of these subcommittees are introduced in the following agenda items. SHERMAN PLAZA C01MMISSION — The Cite of Evanston's Purchasing Department has given the non- compliant Sherman Plaza RFP applicants four days to hand in the missing Disclosure of Ownership Rights document titled Appendix B. The Sherman Plaza subcommittce will then conduct a panel review from 4 to 9 p.m. on April 25, 2006 at the Noses Cultural Arts Center, Studio 106. action - Ais. tilacsai asked that a subcommittee be formed in order to look oscr the existing: RFP. Mr. Kirby and Ms. Connie L}'man %%ill head up that committee. Ms. Macsai also recommended a file be kept on artists and their submittals. Mr. Cony suggested we call the artist and get their permission to keep the slides for future commissions. There «as discussion on the matter of storage space for these documents. STRATIC PLAN — Ms, htacsai, along with Nis. D01i Quadri, "ould like to lobby City Council to eslend tine Percent for Art Program to include the Capital Intprovenjent Fund. 1 hey felt though that first the Comtttittee should build a more impressive track record, Ms. Macsai explained that once the Co►innnince linishes the Sherman Plaza public art commission they will be in a better bargaining Itiasitintl. FIRESTATION dS —Ms. Slacsai +►trended tine latest meeting on the planning of Fire Station 05. She tnct the architect and it was agreed that the Percent for An project should begin sooner rather than later. Action — Ms. Macsai %vould like to fonn a subcommittee liar this project. Approved Note: minutes are not verbatim EVANSTON C01♦1i11UN1TV DEVELOPMENT —There is a fund that has been created in the amount of $10,000 which will be used to develop landscaping in the Dr. Hill Community. The idea is to create additional funding to incorporate public art into the landscape. his. Macsai felt that a list of artists could be provided to the Dr. Hill Community for use in the public art component. MURALS — Nis. %Iacsai met recently with Ma}or Lorraine Morton. Ms. Morton suggested the committee paint over all the existing City preserved murals and start anew. There was talk of a professional mural. The committee would like to review the Public An Murals Guidelines to review the process. They also talked about Ma%or Morton's focused interest in the 1V.P.A. work in Evanston. She would like to see the pieces restored and publicized. Nis. Macsai explained their efforts in documenting the maintenance needs of all public art in Evanston which could include the W.P.A. works. h1s. Andreotti will .%arf- with the co-chairs to start a W.P.A. subcommittee. Ms. Macsai then relayed what she learned about a wall at Oakton School behind which an unknown mural was discovered. She is not sure of any photographs of the mural and will research this further. INVENTORY UPDATE. — Mr. Cory reported that the Intern is helping to organize the Public Art Inventory database including photos. At this time most of their concentration is on the Sherman Plaza RFP. A new intern will be needed for the summer. OLD BUSINESS — Ms. Best reported on a meeting she had with Lois Roewade, Penny Rotheiser and the manager of the Globe Restaurant at Hotel Orrington. Many ideas were discussed, At this time options are limited to an approximately 15-foot brick wall in the Globe Cafe. They would like to expand on the idea to possibly include local actors, poets, music, and public art pieces. There was also discussion of an Art on the Town package that could be purchased in conjunction with hotel accommodations. It was agreed that at this time the committee could help the Evanston Arts Council facilitate the project. Action - Ms. Best, with his. Laudati, will head the Business Outreach subcommittee. Ms. Saviano inquired about the expansion of the Public Art Committee web page. Mr. Cory said they Would need to create a list of content they want to include as cell as a domain name. Once that is prepared they can then present their requests to City webmaster. Action - hts. Saviano will head the websitc subcommittee. NEW BUSINESS — In the quest to broaden the committee's exposure, Nis. Macsai wrote two articles for the Round Table Paper. She encourages members to write about public art in Evanston and submit them to local publications. Mr. Cory relayed information on a proposed donated art piece which would be housed at the Noyes Cultural Arts Center. The piece was originally part of an exhibition as a site -specific %%ork located on the second floor of the NCAC. An anonymous donor otTered to purchase the piece and then donate it hack to the NCAC. The committee had a fc%v questions as far as maintenance and longevity of the piece. ;its. Lyman moved to approve the acceptance of the donated work. his. Laudati seconded the motion. Motion carried unanimously (7-0). Mr. Rubin presented the floor identification panels for the Sherman Plaza Garage. Each piece is a 2' x 3' porcelain panel displaying a different view of Evanston that includes an explanation underneath. The committee was pleased with the photos. He also went over specs for the materials to be used for the exterior of the garage which ttte committee agreed are innovative. ADJOURNMENT The meeting adjourned at 8:15 pin. The next meeting of the Public Art Committee will be at 6:15 p.m. an May 9, 2006 at the Noyes Cultural Arts Center minutes of the Public Art Committee May 9,1006 MEMBERS PRESENT: Nis. Geraldine Macsai — Co Chair Ms. Nlargherits Andreotti Ms. Adrienne Traisman Ms. Claudia Kunin MEMBERS ABSENT: Nis. Adrienne Hirsch Mr. Ronald Kysiak Mr. Tom Boggs ASSOCIATE MEMBERS: Nis. Barbara Goldsmith Nis. Chle Curley Ms. Laura Saviano Approved Note: minutes are not verbatim 1is. Constance Lyman Mr. James Kirby ,Nis. Katherine Best SIs. Dorothy Laudati Nis. Lyn Delli Quadri--Co Chair STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Air. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary Ii Cultural Arts Division PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES — Ms. Best mowed to approve the meeting minutes of April 11, 2006, Ms, Lyman seconded the motion, Motion carried unanimously (7-0). SHERMAN PLAZA — Ms, Macsai reported on the first panel review for the selection of public art at the Sherman Plaza site. The panel will meet again May 18, 2006 at the Noyes Cultural Arts Center for further review of the top 28 proposals. Discussion ensued regarding pre -qualification of artists. Mr. Cory informed the group of one local artist %%ho was disappointed that they were disqualified from the selection process for failure to submit a notarized Disclosure of Ownership Interests, which is required by City ordinance. OAKTON MURALS — Nis. Macsai reported the Illinois First Grant for mural restoration has been released to District 65. Ms. Macsai requests that Ms. Andreotti contact the District to offer their support. Action — Ms. Macsai will supply Ms. Andreotti with background information before the call. CAPITOL IMPROVEMENT FUND — The Co -Chairs of the Public Art Committee will give a presentation to the City Council on May 15, 2006 at the Civic Center, requesting that the Percent for Art program be extended to the Capital Improvement Plan budget. tits. Macsai asked that members join them for support. These funds would be directed toward community -based applications rather than traditional monumental installations. PUBLIC ART RFP — Mr. Kirby reported on his examination of the current Request for Proposals document for the purpose of making it more user-friendly. MURALS— There was discussion on public art murals and their life expectancy. The committee will review the Public Art Policy which includes language pertaining to existing murals and wili decide on how to move forward. Ms. Andreotti and Ms. Lyman have joined Ms. Best on the mural subcommittee. DR. HILL PROJECT-- The Co -Chairs suggested the committee hold offon their plans to move forward with the public art project for the Dr. Hill communit,. They have decided it would be best to go to the Council with their ideas of working with various communities on public art projects and let the interested Alderman contact the P.A.C. The P.A.C. then discussed how to raise money for these community projects. Ms. Traisman volunteered to contact Northwestern University to see if they had funds available, Approved Note: minutes are not verbatim DONATION TO THE NOYES CULTURAL ARTS CENTER — Mr. Cory reported that the anonymous donor and the artist are both interested in the sale of the an that is currently being exhibited in the NCAC stairway. Once the donation is made it will become a semi -permanent installation at the NCAC. FIRE STATION #5 — The committee discussed using a request for qualifications instead of RFP for selecting the public art for Fire Station #5. They will first need to learn more about the differences between the two. MAPLE GARAGE SSS - The committee will also need to select a piece for this TIF district. MErtl BERSHIP— Ms. Macsai asked members to try to recruit new members. She has spoken to two interested candidates who have handed in applications. Mr. Cory inquired about the chronically absent members on the PAC list. It was requested that communication be sent to the Mayor requesting their names be officially dropped. NEW BUSINESS — Ms. Saviano reported on a survey Design Evanston is conducting. Thcy are concentrating on the aesthetics of the Evanston downtown area. This includes current desiens of trash receptacles, newspaper bins and signage. Their goal is to create a consistent design aesthetic. The P.A.C. would like to offer support and suggests incorporating an artistic feel to what ever they come up with. Nis. Saviano will serve as representative of the P.A.C. DIRECTORS REPORT — Mr. Cory reported that this month's resident artist meeting at the Noyes Cultural Arts Center will be pushed back to May 25, at 4 p.m. in order to accommodate the second round review of Sherman Plaza Public An Proposals, which will be held May 18 at 5 p.m. at the N.C.A.C. ADJOURNMENT The meeting adjourned at 7:45 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on June 13, 2006 at the Noyes Cultural Arts Center. l�tinutes of the Public Art Committee June13,2006 MEMBERS PRESENT: Ms. Lyn Delli Quadri — Co Chair 1N1s.11argherita Andreotti its. Dorothy Laudati MEMBERS ABSENT: Ms. Adrienne Hirsch Mr. Tom Boggs ,Nis. Geraldine Macsal — Co Chair Approver! Note: minutes are not verbatim Ms. Constance Lyman ,Nis. Katherine Best Mr. Ronald Kysiak Mr. James Kirby Ms. Adrienne Traisman STAFF PRESENT: Air. Douglas J. Gaynor, Director or Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary it Cultural Arts Division OTHERS IN ATTENDENCE: Its. Claudia Kunin, E.A.C. Liaison PUBLIC CO?#M1 ENTS — No comments. APPROVAL OF MINUTES — Approval of minutes was postponed due to lack of a quorum. MILWAUKEE CONFERENCE -- Ms. Delli Quadri reported on what she experienced at the Public Art Conference in Milwaukee. Ms. Delli Quadri, along with Nis. Macsai and Mr. Cory, joined artists and organizations from all over the world in workshops and discussion groups. Mr. Cory added that he learned about public an maintenance and software that can be used for inventory purposes. CITY COUNCIL PRESENTATION —its. Delli Quadri reported on the presentation she and Ms. Macsai gave to the City Council requesting that a portion of Capital Improvement funds be allocated for public art. Nis. Delli Quadri informed the Council on the history of the Public Art Committee while Ms. Macsai identified %%hat could be accomplished in the future. Mr. Gaynor praised the presentation that %%as gisen at the Cit} Council meeting. Fie then discussed the idea of trading existing Percent for Art funds for one percent of Capitol Improvement Plan funds. Mr. Ga} nor went over the specifics and explained that in the long run this should provide a more reliable source of funds. "rile City Council's next meeting on the topic will be held on Monday June 19 at the Civic Center. SHERMAN PLAZA PROGRESS REPORT —Ms. Delli Quadri reported that the original -t 1 applicants who sere disqualified for failure to submit the correct paper%%ork have been brought back into the selection process. "rite next panel review meeting will beat a p.m. on lull- 5, in the Parasol Room at the Civic Center. CO,Nl iUNITt' INPUT STRATEGIES —Ms Kathr%n Deiss of the American Library Association was scheduled to speak about community input, but she %kas unable to attend the meeting. There was a brief discussion on the process for soliciting public feedback on the Sherman Plaza finalists, including appropriate locations for displaying the maquettes. OLD BUSINESS: RFP/RFQ — Mr. Cory reviewed Jim Kirby's recommended revisions of the RFP for public art with the committee. Discussion between staff and the committee ensued regarding what should be included in the RFP and why. The committee expressed concern that the artists are required to relinquish copyright, noting that other organizations don't have such strict guidelines. Mr. Gaynor suggested the committee rind examples of such and present these documents to staff for consideration by the City of Evanston's legal department. fF. Approved Note: minutes are not verbatim Mural policy review — Ms. Andrrotti reported that currently they are surveying murals around Evanston. There was further discussion on the process of determining maintenance needs and life expectancy. Bill Boyce Sculpture — Mr. Cor,6 reported that the Chicago Avenue/Main Street Business Association has expressed concern with both the Bill Boyce sculpture in front of the Main Street CTA station and a mural on Washington by artist Vicki Schwarz. Mr. Cory learned that the letter the City sent notifying Mr. Boyce that the sculpture should be removed was never received. Mr. Cozy has spoken a ith Mr. Boyce, who indicated that he %ould move the sculpture by mid -July. The committee then discussed the Washington Street mural. Th.y decided to contact Ms, Schwartz and give her the option of repairing the mural or taking it down. Silver Wings — Mr. Gaynor explained that Silver Wings will not be installed until late summer when McCormick Blvd. construction has subsided. Ms. Delli Quadri suggested that planning should begin for a reception marking the sculpture's installation. Ms. Best thought a reception right before Arts Week could gain added publicity_ Ms. Kunin and Ms. Laudati volunteered to serve on a planning committee for the reception for Silver Wings. Inventory — Ms. Andreoni needs to schedule a meeting with the Mr. Cory, the new City intern and Dr. Christine Bell. She will have more information once they meet. There was discussion on revising the new public art map. It %vas suggested that they wait until Silver Wings is installed and, the art for Sherman Plaza and Fire Station =5 are selected before updating the brochure. They agreed to begin planning the brochure, with the help of City staff, once the summer season comes to a close. Eire Station #5 — Ms. Delli Quadri relayed they are waiting to be notified on the dates for meeting with the architects. Web Site — Ms. Kunin reported she will be working with Laura Saviano on the content for the website. ADJOURNMENT The meeting adjourned at 8:00 p.m. The next meeting of the public Art Committee will be at 6:15 p.m. on July 11, 2005 at the Noyes Cultural Arts Center, Studio 103 Approved Note: minutes are not verbatim ;,Minutes of the Public Art Committee July 11, 2006 MEMBERS PRESENT: Nis. Lyn DelliQuadri —Co-Chair Nis. Niargherila Andreotti Nis. Dorothy Laudati Ms. Katherine Best Ms. Adrienne Tralsman MEMBERS ABSENT: Mr. Tom Boggs ASSOCIATE MEMBERS: Ms. Barbara Goldsmith Nis. Chic Curley Nis. Geraldine Macsal — Co -Chair Mr. James Kirby Nts. Adrienne Hirsch Mr. Ronald Kyslak ,Nis. Constance Lyman STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Bob Dorneker, Superintendent of Recreation Mr..Jeff Cory, Cultural Arts/Arts Council Director PUBLIC COMMENTS —No comments. APPROVAL OF MINUTES — Ms. Deli Quadri requested there be more detail when referring to what was discussed in a topic. Nis. Delli Quadri moved to approve the meeting minutes of June 13, 2006. Motion carried unanimously (9-0). BUDGET REPORT— Mr. Cory reported on the budget. He explained the purchasing of inserts for the Csicsko pavers. Otherwise there was no change in the budget. 1% CAPITOL IMPROVEMENT FUNDS— Nis. Delli Quadri reported on the request for additional public art funding from the Evanston City Council. Ms. Delli Quadri along with Nis. Macsai and ,4ts. Roewade, Chair of the Evanston Arts Council, made public comments at a special meeting of the City Council in support of the request. Ms. Julia Carroll, City Manager, suggested the Public Art Committee trade their existing 196 for Art program funds for an allocation of Capital Improvement Plan (CIP) funds. The Public Art Committee. as well as some of the Council members, felt that the two programs are very, different, and that both should be supported. After the City Council discussed the figures, a motion passed by a 72 vote to allocate S125,000.00 for Public Art in the upcoming year's budget, with S47.000 committed to new Fire Station u5 building and S78.000 allocated to public art for neighborhoods for 2007-08. The City Council will vote on the adoption of the entire CIP budget at the next Council meeting on July 24. 2006, The next step will be to research'create procedures for the proPram. OLD BUSINESS: RFQ Fire Station 95 — The committee will be using the Request for Qualifications process for the selection of the Fire Station public an. Ms. Delli Quadri explained that an RFQ (instead of an RFP) will be the process for most future public an projects. Ms. Macsai relaycd the architect is looking forward to working with the artist so the RFQ will need to go out soon so that the architect and artist can collaborate on making the public art site -specific. V.A.R.A. — The Co — Chairs found documentation that reflects an artist not having to relinquish their rights in full. Ms. Delli Quadri requested that Mr. Gaynor rind out more about this. Sherman Avenue update —Ms. Macsai reported the Sherman Plaza selection committee has narrowed down the search to five candidates: Mr. David Black, Columbus Ohio Nis. Indira Freitas Johnson, Evanston IL, Mr. Robert McColgan, County Wicklow, Ireland, Mr. G. Byron Peck, Washington D.C., and Mr. Takashi Soga, Utica. NY. The committee then reviewed the five finalist submittals. Ms. Macsai relayed that someone will be needed to organize a public viewing of the artist's maquettes. This would include finding a location, publicity efforts etc. Ms. Kunin would like to help with the Approved Note: minutes arc not verbatim long term planning, though she will not be available during the week of the events: his. Traisman will also help to organize the event. Silver Wings celebration — Ms. Atacsai reported the dedication of.5ilver Wins is scheduled for October 14, 2006. the last Saturday of Arts Week. his. Best and Ms. Laudati will help organize and publicize the event while Mr. Kirby volunteered to supervise. Miscellaneous — his. Kunin mentioned a few months prior there was discussion about building relations with Northwestern University. Her thought was to contact Ms. Krasno+w, who is liaison to the University. his. Delli Quadri was concerned that it might be premature to formally approach Northwestern. She felt there should be a project in place first and then ask for support. It was agreed initial contact should be made. NEW BUSINESS: Arts Week Evanston — The Co -Chairs relayed the idea of holding a cocktail party at the home ofa known art collector. Tickets would be purchased for a fee and there could be a discussion on public art and refreshments served. Legislative Breakfast — Nis. Atacsai would like to see the legislative breakfast be held at Oakton School. The idea is to give the government officials an opportunity to view ofthe mural renovations they helped fund. This will be discussed further in the months to come. Arts and Business Committee — Ms. Alacsai provided information on the Evanston Arts Council's Arts & Business subcommittee. She informed the group of the great things they are doing and invited the members to contact his. Penny Rotheiser. member of the Evanston Arts Council and Chair of the Arts S Business subcommittee, if interested. Creative Industries in Evanston — his. Atacsai handed out a statistical survey measuring the creative industry in Evanston. Mr. Kysiak gave a brief discussion of who the creative class consists of and how they can positively impact communities. He further explained that Evanston is a magnet for this class. Members felt it would be a great topic for the cocktail party. Committee membership — Nis. Atacsai reported that Mr. Tom Bougs will regrettably have to step down from his position an the Public Art Committee. She then discussed how the committee could use City Council members as a source for new members. Ms. Traisman then brought up the suggestion of identifying professionals in landscaping. Her thought was that their ideas swould be helpful during community projects. Ms. Delli Quadri stressed that candidates must have the time and energy to serve on the committee. Public Inventory List — Ms. Andreotti reported that she and Dr. Bell have completed the survey of murals in Evanston. She %vas excited to report the list is twice as long as the current inventory documented. She did question where the responsibility landed ►when a mural is created on private property. While on the topic Mr. Cory relayed he has spoken to Ms. Vicki Schwartz and teamed she has replaced pieces of the mural that were missing. He also spoke with hlr. Bill noyce. who will be removing the sculpture on Alain Street in the next few days. Ms. Andreotti would like to access the W.P.A. art in Evanston and create a similar inventory list. There was discussion then on creating some type of public art on C.T.A. property. Ms. Atacsai would like to see the communities support this idea. Miscellaneous — Ms. Atacsai shared her experience at Summer Solstice in France. She described the community event where families young and old were out on the streets enjoying many different bands playing at different venues through out the small city. ,Ms. Macsai %kould like to see a similar communal event in Evanston. ADJOURNMENT The meeting adjourned at 8:00 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on August 8, 2006 at the Noyes Cultural Arts Center Aiinutes of the Public Art Committee August 8, 2006 MEMBERS PRESENT: 515. Lyn Delli Quadri — Co -Chair Mr. James Kirby Ms, Dorothy Laudati MEMBERS ABSENT: Ms. Margherita Andreatti Ms. Adrienne Ilirsch Ms. Adrienne Traisman ASSOCIATE MEMBERS: ,tits. Barbara Goldsmith Approved Note: minutes are not verbatim Nis. Geraldine Macsai — Co-Chalr Ms. Katherine Best Mr. Ronald Kysiak Ms. Constance Lyman STAFF PRESENT: Air. Douglas J. Gaynor, Director of ParkslForestry & Recreation Mr. Jeff Cory, Cultural ArWArts Council Director Nis. Jill Silverman, Secretary 11 Cultural Arts Division OTHERS IN ATTENDENCE: Nis. Virginia Roeder, Evanston Arts Council Member PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES —The meeting minutes of July 11, 2006 were not approved due to lack ofa quorum. BUDGET REPORT — Mr. Cory reported on the budget. He explained that the S8,500 line item for Other Program Costs in the Public Art Committee's budget includes S5,000 for maintenance costs. He has been notified that Aqua i'ira at Fire Station h I has corrosion and a weed infestation. The maintenance fund will be used towards cleaning up this piece. The remaining S3.500 in Other Program Costs could be used to hire a consultant. He then went into detail on the budget for Sherman Plaza and the cost of hosting the Five finalists (details regarding hotel and flight accommodations where handed out at meeting). SHERMAN PLAZA: Art Costs — Ms. Macsai described a dilemma the selection committee is facing with one of the finalists and their proposal. Research shows a similar piece can be purchased for around S60.000. which makes it difficult to justify spending the S300,000 Sherman Plaza commission on a comparable .work. The committee questioned how you put value on a piece of art. Mr. Cory spoke to another public art administrator, who felt that it is reasonable to discuss [lie topic with the artist. %tr. Cory will attempt to research comparable commissions for all five finalists for the project. Display — Mr. Cory announced that there is a space available at the Library for displaying the maquettes, but he is havine trouble booking a room at the Library for the community panel discussion during Arts Week. There was funkier discussion on %khere else the maquettes and panel discussion could take place. COMMITTEE REPORTS: Public Art Inventory List — Ms. Nlacsai reported that Nis. Andreotti is meeting %kith muralist Ms. Nancy Flannery to work on cataloging the WPA art works in Evanston. Fire Station P5 — Mr. Cory is working on an RFQ draft, which should he completed in about a week. Silver Wings — Mr. Kirby reported on the schedule for the Silver Wings celebration. The event is going to take place October 15. 2006 from 2:30 — 4:30 p.m. There was a brief discussion on a rain site location for the event. Mr. Cory has exhausted all options and it seems as though portable tents would be the best option. The Evanston Arts Council has rounded up two restaurants for food donations and tits. Best will organize the refreshments and ice. Mr. Kirby then inquired about the need for publicity. Mr. Cory said he will ►work with Mr. Kirby in this area. Ms. Best will help with the distribution of flyers to District 65 schools. Lastly Mr. Kirby announced they have the opportunity to book Soul Creations, an Evanston based drum group. Mr. Cory is looking into the availability of John Doe, who sings an original Merle Haggard song titled Silver Wings. y��.; .�. - '. .' IJ.-.,, _ rv: �.. '.r1i• l'.z � .a.�.... ,.. YAA .. � 7 `�i: .1 r.Y"i r• A:} :�•Y. ~J i,'�r�i r Approved Note: minutes are not verbatim NEW PUBLIC ART PROCESS —'Nts. Macsai reported she recently spoke with Ms. Elizabeth Kelly from the City of Chicago who gave information on how they solicit artists for an RFQ. They have a database of artists that is categorized by media. They then pica: from the list depending upon «hat the community wants. In comparison. Shansi Foundation uses a process of sorting through their database of artists and picking 10: they then introduce the names to the community and let them narrow it down. She also learned that these groups have the artist provide a complete budget at the time of submitting their proposal. Ms. Deili Quadri and Ms. Macsai also [net with John Pounds of the Chicago Public Art Group. Their approach is to zero in on one specific artist who can fulfill the request of the community. The committee agreed a consultant should be used to help develop this process for Evanston. Mr. Gaynor suggested they create a scope of what they expect from the consultant and the fees involved. Then select who best fits their requirements. OLD BUSINESS -- Mr. Cory rela--rd Wausau Tile is holding the David Csicsko. pavers in storage. The committee needs to plan an either installing or storing them in the next few months. The five pavers are approximately 5' x 5' in size. NEW BUSINESS: Action — Mr. Gaynor suggested a Budget Committee be put into place, at least with in the next few months. Action — The Co -Chairs would like to form a Map Committee, which could start up at the end of October. ADJOURNMENT The meeting adjourned at 7:50 pm - The next meeting of the Public Art Committee will be at 6:45 p.m. on September 12, 2006 at the Music Institute, 1490 Chicago Avenue 1�11nutes of the Public Art Committee September 12, 2006 MEMBERS PRESENT: Nis. Lyn Delli Quadri — Co -Chair Nis. hiargherita Andreotti Nis. Dorothy Laudati MEMBERS ABSENT: Mr. Ronald Kysiak Nis. Adrienne Traisman ASSOCIATE MEMBERS: Nis. Barbara Goldsmith his. Chic Curley Approved Note; minutes arc not verbatim Ms. Geraldine llacsal — Co -Chair Ms. Adrienne Hirsch Ms. Katherine Best Air. James Kirby Ms. Constance Lyman Nis. Laura Saviano STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry d Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary 11 Cultural Arts Division PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES — Ms. Laudati moved to approve the meeting minutes of August S. 2006, his. Best seconded the motion. Motion carried unanimously (6-0). BUDGET REPORT — Mr. Cory reported on the budget for the month of July, 2006. Discussion then ensued regarding where the Csiscko pavers were to be installed. There are five tiles and it was suggested that some be installed at the new Church Street viaduct either on the wall or on an adjoining sidewalk. The committee formed a placement committee. leis. Curley and his. Saviano will further research the options available. SILVER WINGS -- Mr. Gaynor reported he plans to have Silrer 117nps installed at the end of next week. Ms. Macsai reported that Motel Orrington will be donating food and entertainment is in place. Mr. Kirby is working on the invitations for the event. This will include inviting the Mayor, Mcmbers of the Ladd Arboretum Committee, and the City Council. COMMITTEE REPORTS: Public Art Inventory List — Ms. Andreotti recently compiled notes on Evanston's community murals. Mr. Cory reported the intern has completed the photo documentation of all murals except the WPA works. Ms. Andreotti added she has met with Dr. Christine Bell and his. Nancy Flannery who have subsequently created a WPA subcommittee. Their next meeting will be September 28. Ms. Andreotti has learned about other, more attractive ways to publish public art information and archives. tics. Macsai added thatMr. Dino Robinson may have additional written documentation on %�'PA %%orks. his. Andreotti will see if Ms. Flannery and Mr. Robinson can attend upcoming: meetings of the P.A.C. Arts Council Liaison — no report. SHERMAN PLAZA — Mr. Cory reported that the public display of the proposed ntaquettes gill be on the main Library's second Iloor at the west end ofthe building. The display swill be set up Friday October 6 and run through October 15. Individual interviews with the artists %� ill be held from 3:30 - 9 p.m. on Tuesday. October 10; a public forum with the artists will be held front 7 to 9 p.m. on R'ednesday October 11. A7s. Kunin of the Evanston Arts Council will be organizing the public forum and needs help. Mr. Cory will follow up ss ith the Evanston Reviews'. Nis. Macsai will contact WBEZ and Nis. Delli Quadri will handle The Seminel. It was discovered that one of the finalists has a comparable piece available at a substantially lower price than the commission fee. Mr. Cory mentioned that this concern will be discussed at the next Sherman Plaza committee meeting on September 20, 2006. There was discussion on researching how other organizations go about reviewing budgets for a proposed public art piece. Approved Note: minutes Are not verbatim FIRE STATION t#5 — The RFQ is currently being reviewed. Mr. Cory will send a copy to all members as sown as the review is completed. The application deadline in the Fire Station #S RFQ will be pushed back. There was discussion on the issue of whether artists should be allowed to retain copyright on their work. Some felt that the City shouldn't pay for a piece that could be duplicated. The Committee also discussed not including the full contract with the RFQ. Ms. Nlacsai suggested the contract be listed online for those who want to review it. City Staff is going to see if there is an alternative. NEW PUBLIC ART PROGRAM — Ms. Macsai handed out a proposal submitted to the Neighborhood Business Initiative, which provides pro-bono consulting services by Kellogg Graduate School of Management students at Northwestern. The proposal requested assistance with de%eloping a structure for the community -based public art project. his. Macsai expects to hear back from them by the end of September. NEW BUSINESS: Legislative breakfast — will be held October 13.2006 at 8:30 a.m. at Oakton Community School. Ms. Macsai has sent out invitations to State Representatives. City Council. City Manager and the Mayor. Parks/Forestry & Recreation Wish List —The Parks, Forestry &: Recreation Department has created a donation booklet which will be available to the public. Mr. Gaynor noted the P.A.C. will need to create a list of potential donations, his. Macsai asked that a member take on the project: Ms. Hirsch volunteered. Budget Committee -- Nis. Macsai relayed the P.A.C. will need a budget committee. Nis. Andreotti, his. Laudati and Nis. Macsai will begin the process. West Side Meeting — his. Best attended the West Side of Evanston meeting where the City's Planning Commission and West Side community shared ideas of renovation and construction. Nis. [lest intends to become familiar with the neighborhood and learnwhat eroups are interested in innovation, including public art initiatives. P.A.C. logo — his. Macsai passed around a few logo ideas created by her husband. Nis. Macsai explained that Mr. Kurt Schauer of the Evanston Arts Council had submitted some options and site wasn't moved by any of them. The committee reviewed the selections without coating to any conclusion. DIRECTOR'S REPORT — Members of the P.A.C. recently asked two questions regarding the regulation of public art. One, can the city in any way regulate art on private property that is visible to the public? Two. Can the P.A.C. reject a submission based on content. Mr. Gaynor provided documentation received by the law department which states they can regulate or reject submissions if the content is legally obscene or pornographic, or does not meet tite Committee's pre -established, viewpoint -neutral decency standards. Due to a conflict caused by individual interviews with the finalists far the Sherman Plaza public art project, the October Public Art Committee originally scheduled for October 10 has been postponed. A new date of October 18 was announced at the meeting, but that date will also need to be rescheduled. ADJOURNMENT The meeting adjourned at 8:40 p.m. The next meeting of the Public Art Committee will be announced shortly. Public Forum with Sherman Plaza finalists ~sill be held from 7 — 9 p.m. on Wednesday, October I I in the Community Meeting Room at the Main Library MEMBERS PRESENT: Nis. Lyn Delli Quadri -- Co -Chair Nis. Margherita Andreotti Ms. Dorothy Laudati MEMBERS ABSENT: Mr. Ronald K%siak Nis. Adrienne Ifirsch ASSOCIATE MEMBERS: Ms. Barbara Goldsmith Nis. Chic Curley STAFF PRESENT: Apprnticd Note: minutrs are not +crbauim Nflnutes of the Public Art Committee October 19, 2006 Nis. Geraldine Masai — Co-Chnir Nis. Constance Lyman Nis, Katherine Best Mr. James Kirby Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Corti•, Cultural Arts/Arts Council Director PUBLIC COMMENTS — To comments. APPROVAL OF MINUTES — his. Best moved to approve the meeting minutes of October 12, 2006, his. Laudati seconded the motion. Motion carried unanimously (6-0). SILVER WINGS DEDICATION — his. Macsai commented on how successful the Silver IVings dedication was. The committee applauded Mr. Gaynor and Mr. Dorneker for pulling everything together in lime. Mr. Gaynor relayed information on further landscaping which will take place in the next few months. ARTS WEEK WRAPUP — Ms. Macsai reported on (lie events during Arts Week Evanston, The Sherman Plana public art forum held Wednesday at the library was informative for community members. Friday's Legislative Breakfast at Oakton School was wonderful and educational. his. Andreotti mentioned that she has learned that the mural at Oakton may not actually be WPA work. She is going to ask a journalist with the Roundtable about writing an article that could Include a call for historic information or photos from the community. Ms. Goldsmith relayed her thoughts on Arts Week with a thank you to Mr. Cory for all his support in all the events. SHERMAN PLAZA SELECTION COMMITTEE —Ms. ,Macsai reported that the selection committee for the Sherman plaza public art project has come to a decision. After much deliberation, the committee selected The Sea of the Ear -Ring '06 by Takashi Soga. Discussion ensued regarding the possibility of renaming the piece. The work's title is refers to the fluid in the human car which works to keep you balanced. Nis. Delli Quadri mentioned that with all the hustle and bustle downimm. the subtle movement of the piece provides a calming effect. The committee requested a copy of the public comments on the five finalist pieces made at the library and online. NOMINATIONS — Ms. Nfacsai announced that she and his. Delli Quadri will be stepping down as cc -chairs of the Public Art Committee. She nominated NIs. Rest and .Mr. Kirby to serve as the new co-chairs of the committee. NEW BUSiNFSS — NIs. Macsai relayed the committee has submitted a %%ish list for the Department's budget that includes a minimal amount set aside for the documentation of murals in the City. There was discussion on increasing the diversiry of the Committee. The committee a ill seek to get involved with the new West End TIF, and at monthly community meetings held by Alderman liolmes. Mr. Cory mentioned that City Transportation Director John Burke has indicated that the David Csiscko pavers could be used on the sidewalks adjacent to the new Church Street viaduct. Installation would be in the spring. ADJOURNMENT The meeting adjourned at 8:00 P.M. The next meeting of the Public Art Committee will be on November 14, 2005 At the Noyes Cultural Arts Center at 6:15 p.m. 1%linutes of the Public Art Committee November 14, 2006 MEMBERS PRESENT: Ms. Lyn Delli Quadri -- Co -Chair Ms, Margherita Andreolti Ms. Katherine Best NIS. Constance Ly man dlr. Ron Kysiak ASSOCIATE MEMBERS: Ms. Laura Saviano his. Chie Curley Approved Note: minutes are not ►erbatim his. Geraldine Macsai — Co -Chair Mr. James Kirby MS. Adrienne Hirsch Nis. Dorothy Laudati STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Corgi. Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary It Cultural Arts Division OTHERS IN ATTENDENCE: Mr. DeAndre Bailey, Artist PUBLIC COMMENTS —Mr. Bailey introduced himself and informed the group of his interests in murals, air brushing and creative writing. APPROVAL OF M INUTES — Ms. Andreotti noted a modification under Arts Week Wrap up, it should say "where she has learned the Oakton murals may not be W.P.A." Ms. Delli Quadri moved to approve the amended meeting minutes of October, Ms. Best second the motion. Motion carried unanimously (9-0). COMMITTEE REPORTS: a. Update on ShermanfDavis project — it was announced The Sea ofthe Ear -Ring '06 by Takashi Soga was recommended by the Sherman Plaza Selection committee. Ms, Macsai moved to approve the recommendation. Motion carried unanimously (9-0). The recommendation has not been disclosed to the public. It was explained the contract needs to be reviewed and signed by the artist before they can proceed with a public announcement. b. Fire Station ##5 RFQ — Mr. Cory relayed the request for qualification postcards for Fire Station 95 have been mailed out. He has also listed the R.F.Q. in many public art publications. A subsequent RFQ be distributed to assemble a list of pre -qualified artists for future projects. c. Update on consultant solicitation —Mr. Cory reported an additional R.F.Q. is being sent out for the solicitation of a consultant. That candidate will help facilitate the community -based public art projects. d. Flagpole update — Nis. Macsai reported the Veteran's Memorial is going to be the topic of discussion at a meeting with representatives of the memorial and Ms. Julia Carroll on Friday. November 17. 2006, NEW BUSINESS —Mi. Andreotti reported on the W.P.A. ►works in the District 65 schools, including the fact that countless works can not be found. They are in the preliminary stages of creating proposal ►~here a non -for -profit organization or registrar could support safeguarding the remaining art. The committee is going to meet to discuss who's responsible for these works of art. Nts. Andreotti will also be rontactins; tls Caroline Sacliay. Reuionaf Public Art Administrator of the Chicago G.S.A. to discuss the issues. Mr. Ky siak suggested she approach District 65 with the concerns they have. Ms. Macsai relayed she has been in communication with Linda Lutz, the Ecology Center Manager regarding landscaping around the area of Silver Wings. his. Lutz mentioned it could be included in the Master Plan of the City of Evanston. They discussed ideas of using a designer who could work pro -bond. Mr. Gaynor informed the group that the City of Evanston has been awarded a grant to revamp the Lakefront. A plan has been set in place for the reconstruction of non -motorized paths, restrooms and other various items, which include public art, cast of Sheridan Road. The Lakefront Visioning Committee, which includes several organizations who utilize the area, will hold their first meeting this weekend. The Committee plans to tour the parks and provide feedback on the items discussed. This will be incorporated into the City of Evanston's Master Plan. t ;z ��trse � �. .. - r. �, . , .. . - ,- - � - . - - : Y.:: '' ' ��:"K ,.r'. . -. rat •+".a r; � i F.,..! �� 1a+t Approved Note: minutes arc not verbatim ELECTION OF CHAIRS — Ms. Laudati nominated Ms. best for Chair of the Public Art Committee. Ms. Hirsch seconded the motion. Motion carried unanimously (9-0). Ms. Delli Quadri nominated Mr. Kirby for Vice Chair. Mr. Kirby graciously declined the position. Ms. Best spoke about the need to develop a strategy for using the remaining Maple Avenue Garage public art funds that are available. She would also like to see a continuation of the hard work and dedication that her predecessors provided. GOODBYE TO MS. LAUDATI & MR. KYSIAK — Ms. Macsai and the committee bid farewell to Ms. Laudati and Mr. Kysiak, whose terms on the committee have expired. They have both served on the committee in many ways and will be missed. MEMBERSHIP COALS — Mr. Gaynor announced there are four new members who have been introduced to the City Council as of yesterday. Once they are confirmed and have handed in their documents they will be able to serve on the committee. ADJOURNMENT The meeting adjoumed at 8:05 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on January 9, 2007, at the Noyes Cultural Arts Center MEMBERS PRESENT: Ms. Katherine Hest —Chair Nis. Margherita Andreotti Ms. Constance Lyman GIs. Adrienne Hirsch Ms, Jacqueline Henderson MEMBERS ABSENT: Nis. Jill Bugaiski ASSOCIATE MEMBERS: his. Barbara Goldsmith 14 Approver) Note: minutes are not verhatim Minutes of the Public Art Committee January 9, 2007 NIL Geraldine Macsai Mr. James Kirby Mr. Daniel Rodriguez Ms. Lyn Delli Quadri Air. Richard Zeid STAFF PRESENT: Mr. Douglas J. Gaynor, Director of ParkslForestry & Recreation Mr. Jeff Cary, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary II Cultural Arts Division PUBLIC COMMENTS —No comments. APPROVAL OF MINUTES — Ms. Best complimented ibis. Silverman on a beautifui}ob preparing the meeting minutes. Ms. Delli Quadri moved to approve the meeting minutes of November, Mr. Kirby seconded the motion. Motion carried unanimously (9.0). CHAIR'S COMMENTS — his, Best welcomed Ms. Henderson and Mr. Rodriquez as new members to the Public Art Committee. She also notified the group another new member Mr. Zeid will not be able to attend Any of the P.A.C. meetings. He has agreed to attend the Evanston Arts Council meetings and serve as the Evanston Arts Council liaison. DIRECTOR'S COMMENTS — Mr. Gaynor reported on the Sherman Plaza Public Art Piece. The artist tins received the contract. There are a few questions as to height and electrical needs. Once resolved, it will 6o to Human Services and then to the City Council. Mr. Gaynor also spoke about having the artist present at the City Council meeting. Mr. Gaynor announced the budget meetings have begun each Saturday morning through February, He regretfully informed the group that due to budget cuts three individual's positions were eliminated from the department. COMMITTEE REPORTS: Fire Station PS RFQ — his, Best and his. Macsai went through the submissions for the Fire Station 45 RFQ. There were 64 proposals submitted from the U.S, and Canada. The submissions include resumes and images of previous work. Requesting qualifications instead of proposals in the initial call made for a more user-fricndly process. The committee briefly discussed those %vho should be invited to sit on the selection committee; once selected they will meet to review the artists qualifications, pick seseral and request a proposal from each. Mr. Cory asks that members hand in their suggested review panel participants by the beginning of next week. Ms. Best will work with staff to make the selections. Community Projects Consultant — Mr. Cory reported the Cite Council has allocated S78,000.00 to be used for community -based public art projects in the upcoming fiscal }ear, whiclti begins March 1. Staff collected qualifications and a quote from three potential consultants. A subcommittee of Gerry Macsai, Lyn Delli Quadri, and Kathy Best will review the resumes and select a consultant. Mr. Cory also reported on an upcoming RFQ for the establishment of pre -qualified artists list, This list would be updated every two years, and could be used to select artists for public art projects through February 28, 2009. Approved Note: mirittles are not verbatim Flagpole — Mr. Gaynor updated the committee on the restoration of the Veterans Memorial in Patriot's Park. He recently ►ttct with the City Manager and flagpole restoration advocates. The Daughlcts of ilic American Revolution have raised S12,000 to pay for restoration. Mr. Cm and staff%%ill secure the serwicC% ofa restoration specialist, ►%ith a target date of May 15, 2007 for project completion. Public Art Inventory — Nis. Andreotti announced that Ms. Nancy Planner «ill gn e a presenhition to the Public Art Committee on WPA an in schools at ne.►t month's meeting. Nis. Andreotti reported on her meetings with subcommittee members Dr. Christine Bell and Nancy Flannery. They ha►e visited %%ith many District GS schools surveying their public art inventory. On one of their visits they disco%ercd a piece that had been displayed for years just over a radiator and was in need restoration. They %%ere told a parent took the piece to be restored and is now displaying; it in her home. The subcommittee has spoken to the parent and has learned that she is discussing the possibility of donating the work to the Lincoln Museum in Springfield, I L. Ms. Andreotti is concerned and would like to see the piece stay in Evanston. The P.A.C. questioned their appropriate role in the matter. The piece is owned by District 65 and they must be involved. The subcommittee is concerned that the District may disclaim interest in the work. The Public Art Committee agreed to send a letter to the principal of the school acting in an advisory role. Ms. Best noted her husband is very good friends with the District superintendent and she could set up a meeting. Discussion ensued regarding ownership of public art in schools and who should be responsible for maintenance. There was also discussion on when and where the P.A.C. should get involved. OLD BUSINESS — Plans for the Arts Week benefit. "From the Wall to the Word." are undenvay. Mr. Ron Kysiak will host the event in his home from 4-6 p.m. on Sunday March 18, 2007. Tickets will be S 100 Cach. This event will feature a tour of Mr. Kysiak's art collection as well as a special guest, Ms. Audrey Niftenegger, who will speak about her career ns both a visual artist and a best-selling author. NEW BUSINESS/MEMBERSHIP GOALS-- Ms. Best proposed goals for the committee that would include completion of pubic art projects for the Maple Avenue TIF, Fire Station 1f5, and the community based public art initiative. Mr. Zeid has committed to serve as liaison to the Arts Council, his. Macsai and Ms. Delli Quadri will co- chair the community -based initiative. and Ms. Andreotti will focus on the public an inventory. Ms. Hirsh will serve as liaison to the Arts & Business subcommittee of the Evanston Arts Council. There are other subcommittees that need attention, including the Legislative Breakfast during Arts Week. Public Art Murals and Publicity. Ms. Henderson volunteered to help coordinate the Legislative Breakfast while Mr. Kirby and Mr. Rodriquez will form n Public Art Murals committee. There was discussion on revising the Public Art Mural Guidelines and addressing whether some current murals need to be repaired or replaced. his. Macsai added that when Silver 11•711gs was installed the committee had the idea to educate the children in surrounding schools about the artist and sculpture. She would like this to be added to the coals of the committee. tics. Kunin will work with Mr. Zeid on updating the brochure and website. Ms. Best mentioned the idea of a WPA brochure. Members asked why WPA an wouldn't be included in the public art map. Another project is the creation of a logo far committee letterhead. Drawings of some proposed logos are on life and others arc welcome to submit an idea. Ms. Best questioned what made a person an Associate Member of the P.A.C. It is currently an honorary designation without any formal standing, generall} reserved for those committee members %%hose terms have expired but who wish to remain active with the committee. Committee members recommended that the list should be culled to include only those %%ho frequently attend meetings and participate in committee business. The others should be omitted form the associate members list. ADJOURNMENT The meeting was adjourned at $ i 5 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on February 13, 2007 at the Noyes Cultural Arts Center Approved Note: minutes are not verbatim MEMBERS PRESENT: Ms. Katherine Hest — Chair his. Margherila Andreotti GIs. Constance Lyman %Is. Adrienne Hirsch MS. Jacqueline Henderson MEMBERS ABSENT: Mr. James Kirby STAFF PRESENT: Minutes of the Public Art Committee March 13, 2007 A1s. Geraldine Macsai Ats. Jill augajskl Mr. Daniel Rodriguez Nis. Lyn Delli Quadri Mr. Richard Zeld Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director OTHERS IN ATTENDENCE: Ms. Nancy Flannery, WPA researcher Dr. Christine Bell, Northwestern University PUBLIC COMMENTS —No comments. WPA FORKS IN EVANSTON: Ms. Flannery spoke in regards to the state of WPA works in Evanston. There was discussion afterward regarding how to best advocate for the preservation of these pieces. The challenge lies in gaining the support of District 65. APPROVAL OF N11NUTFS —The meeting minutes of January 2007 were approved unanimously with one amendment. Amendment under Public Art Inventory: '*They were told a parent took the piece to be restored and is now displaying it in her home." COMMITTEE REPORTS: Fire station RFQ — Ms. Best reported on the First Station RFQ. The project budget is S40.000. The review panel his narrosscd it down to three artists — a stained glass artist, a light artist, and a 2D metal artist. The committee has requested site -specific proposals from the finalists. hls. Bugajski provided additional information on how the artists were selected. Community Art Project — his. Delli Quadri reported on the subcommittee's meeting with John Pounds, consultant for the community art project. Mr. Pounds will provide a draft of the implementation plan by the end of March, Flag Pole — Ms. Best reported the veterans' memorial flag pole base has been disassembled for repairs. ,Mr. Cory added that May 15 is the targeted project completion date, with a celebration schedules! on Memorial Day, May 28. 2007. He also noted that lefto%er money in the maintenance fund was allocated to the refurbishing of the memorial. Discussion ensued regarding the need for the committee to understand the budget more clearly in order to make better decisions on how available money is spent. A budget presentation will hr given at next month's meeting. Visioning Project —,Nls. Hest reported on the Visioning projects for Evanston. This includes the lakefront and major intersections around town. The City of Evanston is considering incorporating art through artist -designed bike racks, murals and side«alk pavers. ARTS & BUSINESS tE.A.C.1— Nis. IIirsch reported on the Arts .t Business Subcommince for the Evanston Arts Council. She noted they are currently raising tnnney for Arts Week Evanston 2007. They are researching options for an events calendar on the web, possibly using the North Shore Com ention Bureau's website as a host. A link to the Evanston Arts Council vtiould be present on the home page %khich would link to the events page. OLD BUSINESS — his. Lyman reported on her meeting with Ms. Ann Ziegehncier, Landscape designer for Northwestern. Ms. Ziegelmcier has agreed to help design the grounds around the Sih-er Wings sculpture. The meeting adjourned at 8:15 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on April 10, 2007 at the Noyes Cultural Arts Center Approved Note: minutes are not verbatim MEMBERS PRESENT: Ms. Katherine Best — Chair Mr. James Kirby MEMBERS ABSENT: Mr. Richard Zeal Mr. Daniel Rodriguez his. Lyn Delli Quadri STAFF PRESENT: Afinutes of the Public Art Committee Mecting April 10, 2007 Nis. Geraldine Maesai Nis. Jill Bugajski Nis. Afargherita Andreotti Nis. Constance Lyman his. Jacqueline Henderson Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Bob Dorncker, Superintendent of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director his. Jill Silverman, Secretary It Cultural Arts Division Ats. Shallon D. Johnson, Temporary Secretary I1 The meeting was called to order at 6:15 p.m. PUBLIC COMMENTS: No comments. APPROVAL OF MINUTES: The meeting minutes of March 13, 2007 were not approved due to Iack of quorum. COMMITTEE REPORTS: Community -Based Initiative — Ms. Macsai and John Pounds appeared before the Human Services Committee on March 29, 2007 to provide a progress report on the Community -Based Initiative, The Human Service Committee's response was positive. The draft was forwarded to City Council on April 6, 2007. The program is projected to be underway by November. Ci'A/RTA -- Mr. Kirby reported that he has established contacts with RTA/CTA and Metm. Decoration for the canvas located at Emerson & Green Bay was discussed by the PAC, but permission from Metra seems unlikely. District 65 — The restoration of the murals at Oakton School has been completed. Iris. Best called them "inspiring" and commended Ms. Andreotti, Nancy Flannery and Dr. Christine Bell for their advocacy efforts. Capon completion of tite Sub -Committee's report on tite status of artwork in the schools, a meeting with interested parties will be scheduled to discuss the approach for District 65. Arts Council member Stephen Frost, who works for District 65, will collaborate with the Public Art Committee on this. Logo/Stationery — Ms. Best reported a Public Art Committee logo and the City's loco must appear on the stationary in the same relative scale, Business cards will be produced pending assessment of need. Silver Wings Landscape Plan — Ms. Best reported that Ms. Lyman will be meeting with landscaper his. Siegelmeier %�ithin the next week. Maple Avenue Selection Committee — Mr. Cory reported that the logging of artist database submissions is almost complete. Currently the database is 2/3 sculpture, but there are also muralists and mosaic artists. Ms. Best asked for volunteers to work on the Maple Avenue Garage TIF art selection committee. OLD BUSINESS — The publications committee, which includes ,fir. Zeid, Mr. Rodriguez and Ms. Kunin, %%ill begin working on a publican map and brochure. NEW BUSINESS: Judson/Sheridan Planter — There was discussion on whether the horse trough at Judson & Sheridan is considered public art. It was decided that this piece is not public art and a suggestion was made that it be incorporated into the lakefront visioning. Arts Week — The Public Art Committee will organize a dedication of the Takashi Soga artwork on Friday October 5, 2007and the Legislative breakfast on Friday October 12, 2007. The committee needs people to coordinate promotion and food. EVANSTON ARTS COUNCIL LIAISON, — Ms. Best reported that the Arts Week fundraiser had a great turnout and raised over S5,700. DIRECTORS REPORT — Mr. Cory announced that Ra Joy had assumed his new position as director of the Illinois Arts Alliance. An April reception at the An Institute was planned, and PAC members were encouraged to attend. ADJOURNMENT —The meeting adjourned at 7:10 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on May 8, 2007 at the Noyes Cultural Arts Center Minutes of the Public Art Committee Meeting May 8, 2001 MEMBERS PRESENT: Nis. Katherine Best — Chair ?*Is. Margherita Andreotti Nis. Lyn Delli Quadri MEMBERS ABSENT: Mr. Richard Zeid Ms. Jill Bugajski Mr. Daniel Rodriguez ASSOCIATE MEMBERS: Ms. Barbara Goldsmith Ms. Laura Saviano Approved Note: minutes are not verbatim Nis. Geraldine hiacsai Mr. James Kirby Nis. Jacqueline Henderson Ms. Constance Lyman STAFF PRESENT: Mr, Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Cary, Cultural Arts/Arts Council Director Ms. Shallon D. Johnson, Temporary Secretary 11 The meeting was called to order at 6:25 p.m. Public Comments — No comments. APPROVAL OF MINUTES — The meeting minutes for March 13, 2007 & April 10, 2007 were not approved due to lack of quorum. Old Business: Community -Based Initiative —his. Macsai reported a draft proposal for the new Community Public Art Initiative was presented to and approved by the Human Services Committee. Some minor refinements to the proposal have been made and the document will be submitted to City Council for approval on May 29, 2007. The plan is to have program applications available to the public on July 1, with applications due in September. The program plan developed by consultant Jon Pounds will guide the proposal review and selection process. If not enough applications arc submitted, the committee will work with received submissions and re -solicit for the program as needed. Plans are to create an informative brochure. providing instructions on the application process. CTA/RTA -- Mr. Kirby attempted to contact Metra and Union Pacific regarding the canvass located on the ►iaduct at Green Bay Road and Ridge Avenue, but it appears that the canvas is not a potential location for a temporary work of public art. The rcp from Union Pacific referred to a pre-existing agreement with the Evanston Art Council regarding procedures for public an installations. Mr. Kirby suggested that if anyone on the committee knows of anyone looking to display art work with CTAIRTA Adopt a Station. to contact him. District 65 —Ms. Andreotti reported on the effons of tier subcommittee with his. Nancy Flannery and tits. Christine Bell. A meeting has been arranged for tune 14. 2007 with Carla Kenny-1'liiIlips of District 65. The committee is looking to gain her support for the effort to preser► a %YPA and other an►+ork in the schools, as ++ell as to obtain a list of contacts for District 65 R 202. Ms. Andreotti has made arrangetnicnis to meet ++it1t '+Is. Flannery on Ma} 10.2007 to discuss the program's progress. Logo/Stationery — \Is. Rest reported that %fir. Rodriguez will touch base %%ith his. Callaghan regarding the Logo/Stationery and report back. Silver Wings Landscape Plan — his. Best reported his. Ziegehnaier viewed Silver Wings and is excited about assisting with the landscaping plans. Maple Avenue Selection Committee — Ms. Best recommended that Mr. Rodriguez, Ms. Bugajski, The Italian Coffee Bar, The Maple Avenue Gallery and members of the public be a pan of the committee. Fire Station 05 — Mr. Cory reported that on May 23, 2007 the selection committee will be reviewing the site - specific proposals submitted by the two finalists. Arts Week -- Ms. Best confirmed the committee's responsibilities will be the Sherman Plaza public an dedication on the first Friday of Arts 13'eek, Oct. S, 2007, and the Legislative Breakfast. fits. Henderson volunteered to handle arrangements for the Breakfast, and is open to suggestions regarding the location. Approved Note: minutes are not verbatim Arts & Business — Nis. Slacsai reported that the March fundraiser %as successful, raising over $5.600. The Evanston Arts Council is working on developing a i�cbsitc calendar that will provide the public with information regarding all arts events in Evanston. Director's Report — Planning for the summer concerts and festivals is well on its way. Interviews for the vacant Program Manager position sill be conducted in May. The restoration of the Patriots Park flagpole was completed, and a re -dedication is scheduled for Memorial Day. New Business: Public Art Master Plan — Mr. Gaynor reported that Design of Evanston is interested in helping and participating with the development of a Public Art piaster Plan for Evanston. The current Public Art Committee includes $2,500 for a consultant to conduct preliminary work on a master plan. A master plan would outline the City's vision for public art over the next 20 years, including restoration and preservation. Mr. Gaynor then gave a Powerpoint presentation explaining the line items in the Public Art Committee's budget. ADJOURNMENT - The meeting adjourned at 8:07 pm. The next meeting of the Public Art Committee will be of 6:15 p.m. on June 12, 2007 at the Noyes Cultural Arts Center Approved Note: minutes are not verbatim MEMBERS PRESENT: 1ls. Katherine Best — Chair Ms, Lyn DeltiQuadri �s. Jill Bugajski MEMBERS ABSENT: Ms. Alargherita Andreotti Mr. Richard Zeid Minutes of the Public Art Committee fleeting Jane 12, 2007 Nis. Geraldine Atacsai Ais. Jacqueline Henderson Mr. Daniel Rodriguez Mr. James Kirby .Nis. Constance Lyman STAFF PRESENT: Mr. Bob Dorneker, Recreation Superintendent Mr. Jeff Cory, Cultural Arts/Arts Council Director PUBLIC PRESENT: Mr. Josh Barney The meeting was called to order at 6:25 p.m PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES — The May meeting minutes referred to "D%%2yne" touching base with Leah Callaghan. The reference should be to "Daniel Rodriguez," not Dwayne. Nis. DeltiQuadri moved to approve the meeting minutes for March 13, 2007. April 10. 2007 & May 8, 2007 with the adjustment noted above; Ms. Macsai seconded the motion. Motion carried unanimously. OLD BUSINESS — The Community Public Art Program was approved by City Council without any discussion. The deadline for applications was pushed back to October 1. The Public Art Committee will contact each member of City Council to encourage referrals of local community groups to the program. The program guidelines and application form will be posted on the City's web site, and a press release will be sent to the media. Daniel Rodriguez has developed Public Art Committee letterhead, which will be used for correspondence related to the Community Public Art Program. The PAC was enthusiastic about the design, which utilizes Silver Wings. The City of Evanston's logo will have to be incorporated as vvell, Mr. Cory will fortward the specifications to Mr. Rodriguez. Nothing new to report related to public art and CTA RTA. The blank camas is still co►ering the viaduct at Green Ray and Emerson; it reportedly may be up for as long as five %ears. Margherita Andreotti is continuing to work with Christine Bell and Nancy Flannery on an assessment of the public art in local schools. A written report will be forthcoming when their research is complete. Connie Lyman visited the Silver Wings site with a landscape architect from Northwestern. They suggested the removal of some trees that are blocking sight lines, though that might not be well received by the Arboreturm Committee. Public Art Approved ?Vote: minutes are not verbatim Committee members will have to meet with Arboretum Committee members so that landscaping of Silver Wings can complement the recently completed Arboretum PIan. Jill Bugajski has agreed to chair a subcommittee that will make a recommendation for utilizing leftover public art funds from the Maple Avenue Garage project. There is approximately S 115,000 remaining in the fund after the dispute with artist Lincoln Schatz was settled with the acquisition of the Penelope sculpture. Ms. Bugajski is in the process of assembling a committee. Paul Giddings was recommended for the subcommittee as a representative of the Parking Committee. The Fire Station =5 public art selection process is down to two finalists -- Gail Simpson from Wisconsin and Robert Smart from Minnesota. A final decision will be made this summer, after the public has an opportunity to seethe finalists' proposals and provide feedback. The opinion of the firefighters will be factored in as well. The dedication of the Takashi Soga sculpture at Sherman Plaza on Friday, October 5 will highlight the opening night of Arts Week. Mr. Soga is assembling the sculpture in New York and will drive it to Evanston in September for painting and assembly. Ms. Henderson has volunteered to help coordinate the dedication event. The PAC discussed a number of ideas for the opening, including hiring bands and possibly commissioning a dance. It may be desirable to close the roads around Sherman Plaza on the night of the celebration. The possibility of using surplus funds to place a large ad in the Chicago Tribune was mentioned. CHAIR'S REPORT — The desire to develop a Master Plan for public art in Evanston was discussed. The plan would include the Community Public Art Program and could be used as a springboard for placing public art throughout the City. Ms. Macsai has collected a number of examples of Master Plans created by other communities, which she will share with Ms. Best. DIRECTORS REPORT — Cultural Arts Division summer programming begins this week with the first Starlight Concert at James Park. The Ethnic Arts Festival will take place July 21-22, followed by the Lakeshore Arts Festival on August 4-5. NEW BUSINESS - An anonymous individual has proposed commissioning Indira Johnson to create the installation of bronze chairs that she had proposed for Sherman Plaza. The sculpture %ould be placed at Raymond Park. More details will follow. ADJOURNMENT - The meeting adjourned at 8:05 pm. The next meeting of the Public Art Committee will he on At the Noyes Cultural Arts Center at 6:15 p.m. MEMBERS PRESENT: Ms. Katherine hest — Chair Ms. Margherita Andreotti Mr. Daniel Rodriguez Nis. Jacqueline Henderson MEMBERS ABSENT: Mr. Richard Zrid 11s. Constance Lyman Approved Note: minutes are not verbatim hilautes of the Public Art Committee July 10, 2007 Ms. Geraldine Nlacsai Nis. Jill Bugajski Nis. Lyn DelliQuadri Mr. James Kirby STAFF PRESENT: Mr. Jeff Cory, Cultural Arts/Arts Council Director OTHERS IN ATTENDENCE: Mr. Josh Barney PUBLIC COMM ENTS - No comments. COMMITTEE REPORTS: Community Based Project -Ms. Macsai and Nis. DelliQuadri reported they continue to work with consultant Jon Pounds on creating a presentation for communities. They plan on contacting City Council members to help find interested members in their wards as well as to ask for recommendations of potential new members for the PAC. Ms. DelliQuadri asked staff how else they could publicize the project. Mr. Cory said a press release could 6o out. Maple Avenue - Nis. Bugajski announced the names of those participating on the selection panel. There was discussion on locations where the art could be displayed. Fire Station #5 -The committee will meet soon to make a final selection. Mr. Cory mentioned that information about the finalists and their proposals can be viewed on the city website. Arts Week - Ms. Henderson attended the Arts Week meeting held by the Evanston Arts Council. She will be scheduling a meeting with Leah Callaghan to discuss plans for Opening Night. It was suggested by members that the art piece for Sherman Plaza should appear on the corer of the Arts Week brochure. Ms. Macsai suggested the Legislative Breakfast be held at Oakton School. Discussion ensued regarding what will be addressed by the leeislators at the breakfast. Public Art Master Plan - Ms. Best will be meeting with Ms. DclhQuadri and Mr. Barney to discuss the master plan. The PAC budget includ.s $2.500 that could be used as seed money. There was discussion regarding updating the public art brochure. OLD BUSINFSS -Ms. Best announced there «ill be a meeting to discuss the proposal for installation of Indira Johnson's chair sculpture at Ra%rnond Park. This a ill take place from 7-9 p.m. on Wednesday, July 18 in room 2402 at the Civic Center. DIRECTORS RFI'0RT - Mr Con mentioned that the Ethnic Festisal \sill be held Jul\, 21 & 22. 1le informed the group that Ms. Patti Battaglia has come back on an interim basis to coordinate both festivals this year. ADJOURNMENT The meeting adjourned at 7:50 pn. The next meeting of the Public Art Committee will be at 6:15 p.m. an September 11, 2007 at the Noyes Cultural Arts Center MEMBERS PRESENT: his. (Catherine Best —Chair Nis. htargherita Andrtotti Nis. Constance Lyman Nis. Lyn DelliQuadri MEMBERS ABSENT: Mr. Richard Zeld OTHERS IN ATTENDANCE: Mr. Josh Barney '! r Approved Note: minutes are not verbatim Minutes of the Public An Committee September 11, 2007 his. Geraldine hlacsaI Mr. James Kirby Mr. Daniel Rodriguez ,Nis. Jill Bugajski 11s. Indira Frietas Johnson STAFF PRESENT: Air. Bob Dorneker, Superintendent of ParkslForestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director his. Jill Silverman, Secretary 11 Cultural Arts Division PUBLIC COMMENTS — No comments, APPROVAL OF MINUTES — his. Niacsai moved to approve the meeting minutes of July 2007, Mr. Kirby seconded the motion, Motion carried unanimously (7-0). INDIRA JOHNSON PRESENTATION — Ms. Johnson gave a presentation her proposed interactive sculpture, Coirversariorrs: Here and Now, The sculpture consists of seven bronze chairs that make a circle. The form of the chairs uses many different symbols and themes. An anonymous donor has offered to underwrite the work and donate it to the City of Evanston for installation at Raymond Park. Ms. Johnson has already begun to meet with community members to gain their participation in the project. These chairs will have conversations of community members transcribed onto them. She showed computer generated photos of how the piece would be placed at the Park. tics. Macsai moved to accept the donation of C ormersarions: Here and Aloes for Raymond Park, Mr. Kirby seconded the motion. Motion carried unanimously ("-U). COMh117TEE REPORTS: CommunitvBased Initiative — Ms. DelliQuadri reported receiving several inquiries regarding art in different Evanston neighborhoods. One such communitw has already created a proposal. The artist plans to beautify two fences that run along Howard Street_ The committee is waiting to receive their application. Ms, hiacsai is writing about the Community-Ba_t..-d Initiative for submission to local papers. tits. Macsai will contact City Council members who ►sere intere<:ed during the summer but who she has not heard from. his. hlacsai also learned that the art teacher at Oakten School has already begun a project in the Church and Dodge area. She ►was going to contact him to see if perhaps he wanted to apply with the intention of expanding on the original design. Silver Wings Landscape -- no report. Maple Avenue Selection Committee — The co-nmittee's meeting has been rescheduled for late September. There has been talk about the general approach to the project. Fire Station #5 Selection —Nis. Hest reported on the committees' decision to select Mr. Robert Smart and his light installation. The piece is a series of waves that spans numerous window panels above the entrance to the trucks. Mr. Cory explained the LED lights have a life expectancy of seven years if kept lit 24,7. They plan on asking if it can be turned on and off. The replacement tights ►►ill cost roughly S5,000 - S6.000. There was further discussion about how quickly the lights sill chance colors; the artist would like for the change to be 9ndual, but the PAC would like to see the Oct: encompass days or weeks rather than months. Ms. Hest suggested adding a service call from the artist to the contract, just in case something needed to be tweaked. Ms. Macsai moved to approve the commiuce's recommendation, Mr. Kirby seconded the motion. Motion carried unanimously (7-0). Approved Note: minutes are not verbatim Arts Week — Ms. Best suggested that the PAC meet in August next year to facilitate Arts Week planning. Nis. Best reported on the opening event. which starts at 6 p.m. on October 5, and will feature the dedication of public art piece The Sea ofthe Ear -Ring at Sherman Plaza. The Evanston marching band will perform. The Honorable Mayor Lorraine H. Morton will speak and Ken Arlen's Quartess will play jazz. Invitations %%ill be sent to the Public Art Committee. Arts Council, City Council, and the selection committee. Ms. macsai will make name badges. Nis. Macsai reported the Legislati%c Breakfast, which will be held on Friday. October 12. 2007. is coming together. 1t will be hold at Oakton School. Public Art Master Plan — no report. Public Art Inventory —Ms. Andreotti reported she continues to meet with the art -in -schools subcommittee on a monthly basis. They have made slow, steady progress. There was discussion on holy to keep track of the W.F.A. works in the schools. his. DelliQuadri, Mr. Rodriquez. Ms. Macsai and Mr. Kirby volunteered to work on a subcommittee that would help organize conservation needs. NEW BUSINESS — Mr. Cory presented a piece of framed work that was donated by a good friend of Mayor Morton. He asked the group if they would consider it a part of the public an inventory. The group decided they need more information on the history of file piece before they come to any conclusions. The topic was tabled for next month's meeting. DIRECTORS REPORT —Mr. Cory informed the group that the budget process is underway. He reported there will be a 1% increase. Now is the time to change any of the allocations in the budget. ADJOURNMENT The meeting adjourned at 8:00 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on October 9, 2007, at the Noyes Cultural Arts Center MEMBERS PRESENT: SIs. Kmberine Best »Chair Ms. Lyn DelliQuadri Its. Constance Lyman MEMBERS ABSENT: Mr. Richard Zeld Nis. Margherita Andreotti STAFF PRESENT: Minutes of the Public Art Committee October 9, 2007 Ms. Geraldine Macsal Ms. Jill Bugajski Mr. James Kirby Mr. Daniel Rodriguez Approved Note: minutes arc not verbatitn Mr. Douglas J. Gaynor, Director or Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director OTHERS IN ATTENDENCE: Mr. Josh Barney PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES -- Ms. Macsal moved to approve to approve the meeting minutes of September 11, 2007, seconded by Ms. DelliQuadri. Motion carried unanimously (5-0). COMMITTEE REPORTS: Community -Based Initiative — Ms. DelliQuadri reported that two applications for community projects ►►•ere received. The request for one project was for S49,000, which is about two-thirds of the total available funds. The guidelines mention that awards will likely be in the S 15.000 to S25,000 range. The artist who created the Wall of Struggles and Dreams mural is also interested in applying for a grant for restoration. She'll be encouraged to apply in the next program application cycle. Maple Avenue TIF Selection Committee —Ms. Bugajski reported the committee will be meeting on Thursday, October 25, 2007. They will go through the PAC's artist database to review artists and their work. They will also seek to identify an appropriate location in die TIF district. Nis. Ntaesai suggested the subcommittee look at what others cities have used in their downtown areas. Fire Station #5— Mr. Cory reported that Robert Smart, the artist who had been selected for the commission, submitted work images that were not his own. It was not made clear to the committee at the tithe that lie was submitting the images as an example of what could be done and the approach that he intended to take ►►ith this project. There ►was further discussion amonc the PAC on his references and qualifications. The subcommittee is reconsidering their recommendation, with a decision expected soon. Arts Week Recap — Nis. Hest reported there ►was a great response to the opening: night of Arts Week Evanston, which culminated with the dedication of Takashi So•;a's Sept of the Ear-Rhkg sculpture at Sherman Plaza. Ms. Macsai mentioned that the annual Legislative Breakfast had to be cancelled due to a scheduling conflict with the Legislative Veto Session in Springfield. Public Art Master Plan — Nis. Best reported that she and Mr. Barney are working on a request to hire a consultant who will assist with developing a scope for crcatin�- a master plan for public art in Evanston. A request for qualifications will go out in November. The committee will contact John Pounds of the Chicago public Art Group for recommendations. EVANSTON ARTS COUNCIL LIAISON, — Mr. Caryreported the Arts Council has been focused on getting Arts Week tip and running. The Arts Council has developed a neti% ►website. +►+v►v.e+anstun:1rtsbuzz.co1n, which provides a calendar of cultural events in Evanston. He reported the Arts & Business subcommittee plans to add an award to be presented at the annual Mayor's State of the City Address. This award will be presented to a focal business or businessperson that has provided significant support for the arts. The hiring process for the new corporate sponsorship representative position is proceeding. This individual will work as a contractor to raise funds for the Ethnic Festival, Arts Week, and the Starlight Concert series. Lastly, the Arts Council is researching how to name a street after recently deceased member Claudia Kunin. Y Approved Note: minutes are not verbatim CHAIR'S REPORT — Ms. Hest relayed thanks to Arts Council member Nis. Lois Roewade for her work on coordinating the Arts Week opening night celebration. DIRECTOR'S REPORT — Mr. Cory reported that Mr. Bartley and Mr. David Forte were introduced for appointment to the Public Art Committee at the most recent City Council meeting. Their appointment will be confirmed at the next City Council meeting. He also reported that the first round of interviews for the Cultural Arts Program Manager position has been conducted. OLD BUSINESS — There was discussion regarding the donated woven eagle art work. Ms. Best moved to approve that the donation be accepted ad displayed at the Civic Center, seconded by Ms. Nlacsai. Motion carried unanimously (5-0). ibis. Macsai inquired as to whether or not there will be lighting and landscaping at Silver II'ings. There was discussion on how to move forward. Mr. Cory will contact the Sir. Paul D'Agostino, Superintendent of Parks/Forestry to find out more. The meeting adjourned at 7:28 pm. The next meeting of the Public Art Committee will be at 6*15 p.m. on November 13, 2007, at the Noyes Cultural Arts Center MEMBERS PRESENT: Ms. Katherine Best -- Chair Ms. Slargherits Andreottl %Is. Constance Lyman IN1s- Lyn DelliQuadri Mr. David Forte MEMBERS ABSENT: Mr. Richard Zcid Approved Note: minutes are not verbatim Minutes ofthe Public Art Committee November 13, 2007 b1s. Geraldine Macsal Mr. James Kirby �Ir. Daniel Rodriguez Ats. Jill Bugajskl Mr. Joshua Barney STAFF PRESENT: Mr. Douglas J. Gaynor, Director or Parks/Forestry S Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director PUBLIC COSINIENTS—'No comments. APPROVAL OF M INUTES — Ms. Macsai moved to approve the meeting minutes of October 9, 2007, seconded by Ms. Bugajski. Motion carried unanimously (10-0). COMMITTEE REPORTS Community -Based Initiative — Ms. DelliQuadri updated the committee on the two proposals looking for funding. There was discussion on the Custer Street bridge proposal by the Southeast Evanston Association. Mr. Cory mentioned that a Main Street Association member suggested the possibility of using the Main Street bridge instead of the proposed Washington Street Bridge. Meanwhile the SEA is waning for approval from the CTA. his. Slacsai moved to approve the proposal contingent upon receiving an updated proposal, Ms. Lyman seconded the motion. The revised proposal should include approval from the CTA, more specific description of project location, better illustrations, photos of the site. identification of an electricity source, and a contingency plan for replacing bulbs. Motion carried with two abstentions (7-0-2). Nis. DelliQuadri then presented the second of the two proposals. The Willard School PTA would like to hire Alison Witt -Janssen to create mosaic panels that will be incorporated into an amphitheatre they are installing. There was discussion on hot►- the community was going, to be involved — two community workshops are planned to help design the mosaics. Some members were concerned that this would establish an expectation of support for proposals from other schools in the district. his. Andreotti moved to approve the Willard School PTA proposal, Ms. DelliQuadri seconded the motion. Motion carried unanimously (9-0). Maple Avenue Selection Committee — Ms. Bugajski reported on their meeting at which they discussed suggested sites for a public art piece. The% have narro%%ed it down to three sites: the plaza at 950 Church Street, the northeast corner at Church & Maple, and the fagade of the Mlaple Avenue Parking Garage. The committee discussed which media would be appropriate for the spaces. They would like to sec a piece that interacts with the community They then began reviewing the Artist Database which includes close to 200 artists who submitted qualifications. Ms. DelliQuadri suggests they consider usin`, a Chicagoland artist. There is a project budget of roughl S 100.000. Fire Station sty Selection Committee — Ms. (test reported that Robert Smart has been confirmed as the committee's choice for the commission. His proposai is for light art in the ba% tt lndow5 of the fire Station. Installation would be during_ the summer of 2008. Public Art Master Plan — %Is. Hest reported they have decided not to hire a pre -planning, consultant to build the case for funding for a Public Art Master Plan. Instead, Ms. Best and Mr. Barney. \%ith the help of Sir. Douglas J. Gaynor and Mr. Jeff Cory. will develop a proposal to submit to City Council for funding of a Master Plan. Public Art Inventor' —Ms. Andreotti updated the committee on her research of the WPA works and other artwork in the schools. The report builds a case for the need to preserve the more than 100 pieces in the schools. One priority is to keep the remaining pieces from disappearing. A 35-page draft document has been created by Ms. Andreotti and will be circulated to the Public Art Committee when editing is completed. Approved Note: minutes are not verbatim Eventually the Public Art Committee will grant to present the report to administrators at District 65 and the Mayor. A new committee consisting of representatives from schools, the City, and Northwest= may be needed. The Richard H. Driehaus Foundation was mentioned as one possible source of financial support for a preservation project. OLD BUSINESS — Ms. Lyman updated the committee on the plans for landscaping around Silver 11'ings. Ms. Lyman has been in contact with Nis. Linda Lutz. Ecology Center Manager, and a meeting has been scheduled with Nis. Ann Ziegelmaier, a landscape architect from Northwestern. %is. Lutz expressed excitement over the idea and looks forward to speaking with the landscape designer. The committee asked about funding for the landscaping project. %fr. Cory explained that the project %%ould fall under the Ladd Arboretum Master Plan. Silver lVings does not have a separate budget allocation; it was a gift to the City facilitated by the artist's family. NEW BUSINESS 2008 [►letting Calendar — Ms. Best asked that they approve the meeting calendar for 2008, with monthly meetings except in August and December. Concern was expressed that the lack of an August meeting this year negatively impacted planning for Arts Week. but the committee agreed that Arts Week planning should be started in June, if not sooner. The proposed meeting schedule was unanimously approved. Public Art Map — his. Best reported that Evanston Arts Council's Arts & Business Committee has proposed incorporating the Public Art h1ap into their brochure of Evanston arts and cultural listings. This brochure would be circulated through the businesses in Evanston, Nis. DelliQuadri expressed concern that there are too many Public Art pieces to list. She suggested they concentrate on specific areas in Evanston. Ms. htacsai felt they should list as much as possible, tics. Best asks that everyone think about what they would like to include in this map. There was discussion on how they will help fund the project. She proposed allocating S 1,000.00 of Public Art Committee funds to support the printing of a public art map in the Arts R Business Committee brochure. Mr. Cory asked if they arc proposing that the map in the Arts • , Business Committee's brochure would eliminate the need to print a new, separate public an map. his. Best replied that the Public Art Committee would like to create its own public an map and then offer a digital tile representing all or a portion of that map to the Arts & Business Committee. along with up to S 1,000 in support. Ms. Best's plan for a new public art map was unanimously approved. Mr. Rodriguez and hls. Leman agreed to work on this project. Temporary Art Installation —his, Slacsai described an inquiry from the Evanston Art Center for support of temporary exhibition, and asked whether the Public Art Committee would consider funding a temporary installation through the Community Public Art Program. The consensus of the committee was that the program guidelines do not preclude temporary exhibits. Mr. Cory pointed out that the application fir the next round of community proposals was about to be posted, with a Feb. I application deadline, and that such a project should be considered along with any other proposals received during this next round of applications. CHAIR'S COMMENTS —Participants are needed on various subcommittees. Ms. hest asked that members think about how they would like to contribute to the Public Art Commiuce in the upcoming year. Some possibilities for new subcommittees that Ms, Best mentioned are a District 65 Liaison, Budget Committee, and a committee for utilizing remaining funds from the Sherman Avenue Garage Project, ADJOURNMENT The meeting adjourned at 8:00 pm_ The next meeting of the Public Art Committee is ill be on at 6:30 p.m. on December 11, 2007 at the Noes Cultural Arts Center MEMBERS PRESENT: Ms. Katherine Best — Chair his. Constance Lyman 11s. Lyn DelliQuadrl MEbIBERS ABSENT: Mr. Richard Zeid Mr. James Kirby Mr. David Forte Approved Note: minutes are not verbatim Minutes of the Public Art Committee December 11, 2007 .NisMargherita Andreottl fir. Daniel Rodriguez Mr. Joshua Barnes Ms. Geraldine Macsai Xis. Jill Bugajski STAFF PRESENT: Mr. Bob Dorneker, Recreation Superintendent Mr. Jeff Core, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary it Cultural Arts Division PUBLIC COMMENTS — No comments. APPROVAL, OF MINUTES — Ms. Lyman noted the correct spelling of Landscape Architect, Nis. Ann Zierelmaier. Ms. Lyman moved to approve the meeting minutes with such said correction, seconded by his. DelliQuadri. Motion carried unanimously (6-0). COMMITTEE REPORTS: Community Based Initiative: a. Willard School — Ms. DelliQuadri reported the amphitheatre has been completed and an wort: should commence in spring. She passed out renderings of the community space. b. Custer Street Bridge — There was discussion as to what bridge the artist was rererring to. It was clarified that the bridge is on Custer Street at the Skokie Swig overpass. Staff needs to rind out if the fencing belongs to the CTA. The committee reviewed the artist maquette. This is an LED installation that will replace the chain link fence. Ms. Lyman moved to approve the installation of the public all piece, seconded by Mr. Barney. Motion carried unanimously (6-0). 1lfaple Avenue Selection Committee — Mr. Cory reported for Nis, Bugajski on the panel review meeting that took place for the selection of artists; they reviewed more than half of the 190 artists in the database. There will be one more panel review meeting to finish the initial review process. They plan to narrow the list to a handful of artists who receive a request for site -specific proposals. He remarked there is still some question regarding where the sculpture will be placed; the plaza at 950 Church Street is a preferred location. Fire Station H5 status report — Mr. Cory reported Robert Smart S City Staff are still discussing details in the contract. Mr. Smart is not in agreement with many of the aspects of the contract and it is uncertain if a compromise can be reached. The review committee oral then have to decide if they arc interested in finalist number two. Public Art Master Plan -- Mr. Barney reported he and Ms. Rest have been working on an outline for the Public An Master Plan. This plan will include the history. as well as, the future potential goals of Public Art in Evanston. Once revised, this request for funding tau a master plan .will be brought to the Cite Council by Douglas J. Gaynor, Director of Parks, Forestry i Recreation. EVANSTON ARTS COUNCIL LIASiON, — Mr. Cory reported the fountain Square Arts festival has invited the Council and Public Art Committee to set up a kiosk at the fair. This would be an opportunity to hand out brochures. Nis. Hest then gave a warm farewell to Ms. Andreotti oho will be ending her tern mid January 08. The Committee is down to 10 members. There was discussion on recruitment efforts. �r ' lt.. .. .. .. 1', ..;:5': '^x:` o't =�:" :'P ... , h�;',' . ;'i'•. ?,r:'Ys'e'� r �-: ;.. �s u y Approved Vote: minutes are not verbatim OLD BUSINESS: Silver Wings landscaping —.Nis. Lyman met with Ms. Linda Lutz, Manager of the Ecology Center, and Nis. Ann Ziegelmaier, landscape architect. They discussed different ideas. Nis. Ziegelmaier has agreed to draw up a design. Public Art Map —Ms. Best reported they will be meeting with the Arts ,4: Business subcommittee at the end of this week, at tishich time they will nail down specifics ofthe inclusion ofa Public Art Map in the Evanston Arts brochure, The P.A.C. discussed the layout and what would be included. ELECTIONS -- Nis. Lyman nominated Ms. Best for the position of Chair of the Public Art Committee, seconded by Ms. DelliQuadri. Motion carried unanimously (6-0). ADJOURNMENT The meeting adjourned at 7:45 p.m. The next meeting of the Public Art Committee will be at 6t15 p.m. on January 8, 2008 at the Noyes Cultural Arts Center Approved MEMBERS PRESENT: Ms. Katherine Best — Chair Ms. Constance Lyman Ms. Lyn DelilQuadri Mr. Joshua Barney MEMBERS ABSENT: Mr. Richard Zeld Nis. Jill Bugajski Minutes of the Public Art Committee January 8, 2008 Ms. Geraldine Macsai :►fir. Daniel Rodriguez Mr. David Forte Mr. James Kirby STAFF PRESENT: Mr, Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary If Cultural Arts Division APPROVAL OF MINUTES — his. Lyman moved to approve the meeting minutes of December 2007, seconded by Mr. Forte. Motion carried unanimously (7-0). COMMITTEE REPORTS a. Community Based Initiative 1. Willard School mosaic — hir. Cory reported the contract is being reviewed by the legal department, and should be forwarded to the Willard School project applicant in the next week or so. 2. Custer Street Bridge — Mr. Cory reported that the bridge and chain -link fence proposed as a public art location is owned by the City of Evanston. not the CTA. A meeting with Public Works will be scheduled in the coming few weeks. Mr. Cory will notify the subcommittee when this occurs. 3. Evanston Art Center Proposal — Nis. htacsai updated the group on the plans the Evanston Art Center has for their temporary installation proposal. They are looking to apply for the second round of the Community Based Initiative, due February, 1, 2008. She handed out a photo and described the installation which entails a series of life size bottles "sailing" towards the light house. The Public Art Committee's contribution would be S6,000.00 towards the project. b, Maple Avenue Selection Committee — Mr. Cory reported the committee met in late December. They completed a preliminary review the artist database, seiccting 20 for further review. Ultimately, three or four artists will be selected to receive an RFP. The Fire Department confirmed that the 950 Church Street plaza location near Chefs Station is not a fire zone and therefore could be used for public an if approved by the owner. e. Fire Station #5 status report — Mr. Cory reported staff is still in discussion with Mr. Robert Smart and his lawyer. The artist is out of the country at this time. but we are in contact with his lautier by phone and the artist by email. Mr. Cory expects a resolution soon. The Committee recommended giving Mr. Smart a deadline of Friday. January 18. d. Public Art Master Plan — Mr. Barney proposes assembling a steering committee consisting of staff: PAC members, someone from City Council. a representative of the City Manager's Office, and a local arts administrator. This group would develop a formal document to be presented to City Council. e. Public Art Afap — Mr. Rodriguez handed out a list of public art proposed for inclusion on the map. Ile asked that everyone review the list and make additions corrections as needed. The group discussed public art that is indoors. They decided to not include these items. The public art map ++ill be on one side of a brochure that the Arts &- Business Committee is creating to provide information on local arts groups and avenues. Nis. Best and Mr. Rodriguez will be meeting with members of the Arts A• Business Committee next +week to discuss the project. Quotes for design and printing treed to be secured by mid-Februan so that funds in this %ear's budget can be encumbered. The committee then discussed how to list pending public art projects. f. Silver Whigs Landscaping — his. Lyman met "ith Ms. Lutz and Nis. 7.iegelmaier to discuss a design for the landscaping around Silver Wings. She handed out m o general designs, one that had a walkway leading up to the sculpture and another which included a roundabout for those traveling by car. After further discussion it was decided the committee liked the one with the driveway better. This plan will be presented to Ms. Lutz of the Ecology Center. y Approved OLD BUSINESS — Members asked about the status of the restoration of Donna Zarbin-Byrne's Aqua Vita sculpture. Mr. Cory has spoken with the artist and requested a quote, which has been delayed due to an emergency in the artist's family, Nis. Best mentioned there are still many volunteer opportunities for the committees. Please send any ideas or requests her way. Tlic committee discussed the absence of Atr. Richard Zeid. Ms. Best would like to contact Mr. Zeid and request he step down from the Public Art Committee. ADJOURNMENT The meeting adjourned at 8:00 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on February 12, 2008, at the Noyes Cultural Arts Center Approved MEMBERS PRESENT: Ms. Katherine Best — Chair .Nis. Lynn DellQuadrl Sir. Daniel Itadriguer Mr. Joshua Barney MEMBERS ABSENT: Mr. Richard Zeid Minutes of the Public Art Committee February 12, 2008 11s, Geraldine aINluesui Mr. I)rvld Forte Ms. Jill Iluua)ski Ms. Constance Lyman STAFF PRESENT: Mr. Douglas J. Gaynor, Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural ArtslArts Council Director OTHERS IN ATTENDENCE: Ms. Joanna Pinsky, Art Encounter Artistic Director PUBLIC COMMENTS —iris. Pinsky informed the group that Art Encounter is currently do►snsizing and will be moving into a smaller studio in the building. She has a large painting she would like to donate to the Noyes Cultural Art Center. Public Art Committee members will view the piece and decide ahcther to accept the piece for inclusion in the City's public art inventory. Members questioned the maintenance of donated pieces. lair. Cory informed lite group that accepting the donation would be a non -binding agreement, giving the City the right to do with the donation as it secs fit. APPROVAL OF MINUTES — Ms. Macsai moved to approve the meeting minutes of January 8, 2008 with the amendments listed below; seconded by iris. DeliQuadri. Motion carried unanimously (64)), Amendment - under Community Based initiative, adding that a report was given by {pis. Alacsai regarding the Evanston Art Center's application for funding a temporary sculpture ins1u11atlon. Amendment — under Public Art Master Plan, it was Air. Barney tsIto reported, not Mr. I`orle. BUDGET UPDATE: Mr. Gaynor reported on recent Citr Cuuncii nudger hearings, Ile explained how the operating budget and capital budgets function. The Community Public Art Program may be alfecled by proposed changes in the capital budget. There ts.3s discussion on chat happens to projects that are itlrv;tdI utldent;1y. Air. Gaynor recommends the committee hold off on makins`grant annount:eincnt% on the upconling rt+and t+f Community Public Art Program proposals until after [tie CIP budget for the upcoming scat has liven apprutctl COMMITTEE REPORTS: Community -Based initiative — Mr. Con distributed the second rotund ut'litopoosals for C111 finding in 2008, The two projects approved in 2007 «ill total 5,9,91o, sshich leatcs a i il;u uc of S18.0+10 Mr. Gatynor is requesting that amount be rolled otier into 2008. An additional Cil'request lair Se+5,0011 in 2008 has been submitted. tits. DeliQuadri passed out photographs of the mural "Wall tit' titrugglc anti Dreams." Artists his. Kiela Smith -Upton and Mr. Max Sansing hate Sls i)ehQUALld «ill coutact the artists tp get more details on their restoration plan. %ir. Corn obserted that the alrphcants me Chicagn artists with no indication in tote proposal of tsorking with the EUM14ul DeIic)oakiri knot%% the artist has contacted the alderperson to see if they had a recommendation liir It will participation. 'l he temporary installation proposed by the Evanston Arts Center was discussed. 'there may be an olition fur a permanent installation of a portion of the work following the temporary exhibit, and it question is as raised regarding who would pay for the removal and permanent installation of the tsork cl,et+ltcre. I ltcle tsji discussion tin another CBI proposal by the Open Studio Project. They would like to ►sark %oath tits community Io crcate it nturirl ten a wall near the Main Street train station. The project timetable propowd by Olicit Slotho may, not lit perfectly with the program timeline; Open Studio may have to adjust their limeline. I title ptupowil{ II1diCtltCti that ill Cy would introduce the project to the community at the Custer Street Fair in June. Mural design ttould follow, which means that funding would be approved prior to the Public Art Co mtillee seeing lit Bail mural design. Approved A1aple As enue Selection Committee— Ms. Bugajski reported on the selections committee's last meeting. They have narrowed the pool of potential artists down to 21. Confirming a site is once concern: tentative approval to place an an►tork on private property at 950 Church Street has been verbally given. but there (m ncr Is hesitant to grant formal approval in writing until a specific artwork has been selected, which is a bit of a Calch 22. A more formal approval agreement will be sought_ Fire Station trS — Mr. Cory reported that negotiations with artist Robert Smart are continuing. Mr. Smart's attorney subntitted some proposed contract changes that are bring reviewed by the City's Law Department. Mr, Cory dcscribcJ the proposed changes as rather modest, so there is hope that a resolution to the negotiations is tiear, 11Bbllc Art Master I'lan — Mr. Barney reported they are holding off on deveioping a steering committee at this time. lie is %►orking tk ith City staff on a draft of a RFP for a master plan consultant, which would be presented to the City Council. Mr. Barney asked which members of the City Council were strong advocates of the arts. Ms. [lest rcferred him to his. Cheryl Woilin. Public Art Alap — Mr. Rodriquez reported they received three quotes for the printing of the Public Art Map, The low quotc was from Creative Impulse, Inc. Some early drafts of the map were distributed for the cornmittec to review. %Is. DeliQuadri made a motion to authorize the subcommittee working on this project to approve of the final design for the public an map, seconded by Mr. Rodriguez. Motion carried unanimously (6- 0), SM-er Il'Ings Landscaping — Ms. Best reported for Ms. Lyman, who was unable to attend. She relayed the Ecology Center is enthusiastic about the plans for the landscaping around Silver flings. The next step will be to present the proposal to the Ladd Arboretum board. NEW 11USIN SS -- lets. Best read an email she received from a citizen, making several suggestions for public art in )svanston. One idea involved entailed doing something with the cast wall on the Sherman Plaza parking garage. Another idea was for a student competition involving City vehicle sticker design. Mr. Cory reported that City Mannger Julia Carroll was enthusiastic about the idea of a mural on the Sherman Plea garage, but less so about a studou-designed %chicle sticker. Ms. Best suggested tabling discussion until after the Maple Avenue project is complete. ADJOURNNIFNT 'I'Ite tttccling adjourned at 7:30 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on March 11, 2008, at the Noyes Cultural Arts Center MEMBERS PRESENT: Ms. Katherine [lest — Chair Ms. Constance Lyman Ms. Lyn DelliQuadri Mr. David Forte 51EMBERS ABSENT: Mr. Richard Zeid Approved Note: minutes are not verbatim Minutes of the Public Art Committee March 11, 2008 Ms. Geraldine hlacsai Mr. Daniel Rodriguez N1r. Joshua Barney Ms. Jill Bugajski STAFF PRESENT: ,%Jr. Bob Dorneker, Recreation Superintendent ?*Jr. Jeff Cary, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary 11 Cultural Arts Division PUBLIC COMMENTS— Mr. Domeker reported the 2008 09 Budget has been approved. There were no significant cuts to the Cultural Arts Division. APPROVAL OF MI;dUTES — Als. Macsai moved to approve the meeting minutes from February 2008, seconded by Mr, Barney. Motion carried unanimously (8-0). COMMITTEE REPORTS: Community Based Initiative — Evanston Art Center - Nis. Macsai reported that the Art Center is distributing sheets of clear plastic throughout Evanston, to generate community participation in the upcoming; art installation. The public is being; asked to submit messages related to Lake Michigan that will be scaled bottles for the an installation. There was discussion on the temporary nature of the exhibit. Ms. Macsai mentioned that it might be possible for a few of the bottles to be added to the City's permanent collection at the end of the temporary installation, but additional expense would be involved to move and reinstall the work at another location. Mr. Forte asked if the bottles would last for more than a year. Nis. Macsai said "supposedly, yes," reminding the group that the artist originally conceived the project as a temporary exhibit. If the City would want to make a portion of the installation permanent, additional funding; from the Community Public An Program would be needed. Mr. Domeker asked ►who the o+caner of the art wort: would be. Mr. Cory broadened the question by mentioning that ownership of the art%►ork ►will have to be considered for some of the other Community Public Art projects as well. The City of Evanston is only providing partial funding in some cases. Mr. Cory cautioned that support for a temporary project that is along the lines of the Art Center's regular programming could result in a backlash from the Cit} Council. Ms. Macsai replied that the community involvement element of the project makes it worthy of fundimu, through the Communitv Public Art Program. She also mentioned that the project has been discussed b% the PAC for months. and it's tot) late in the game to back out at this point. his. Lyman added that this is not a normal project of the Evanston Art Center; it is specifically focused on engaging the comrnunity in the creation ofthe work, Mr. Cor% acknonledged that it may be awvkwward to deny funding at this point, given that the Art Center was led to believe that funding was likely by members of the Public An Committee. I le stressed to the PAC that in the firture applicants should not be led to believe that they will be receiving support through this program until the applications have been received and approved by the PAC as a ►whole. it is important to he consistent in the method of reviewing proposals from all applicants. NIs. DeliQuadri moved to approve the Evanston Arts Center's proposal, seconded by %Is. Lyman, %lotion carried unanimous]% (8-0). Bridge -hir. Cory informed the group that the City gave preliminary approval of the %work site, though Public Works has asked the artist for more detailed drawings and an engineer's report. Mr. Cory is waiting to receive this information from the artist. Nis. DeliQuadri mowed to approve the second side of the Custer Street Bridge proposal, pending the City's ultimate authorization for the project to proceed. The motion was seconded by Ms. Lyman, and it carried unanimously (8-0). Mr. Domeker noted the City must wait for the artist to provide shop drawings before the project can be taken to City Council for approval; this may take a few months. Approved Note: minutes are not verbatim Mural Restoration — Nis. DelliQuadri reported on her conversation with Ms. Kicla Upton -Smith. She learned that the Artist is having a difficult time finding additional funding for the restoration of The Wall of Slrv=1e and Dreams. The PAC revie++cd a revised proposal and project budget that was submitted by the artist. Members were unclear on the difference bct%veen the m o proposals. Ms. DeliQuadri will contact the artist for clarification. Mr. Forte remarked he had run the proposal by Bernard Sanders, a business associate who felt that the project could be completed for less money. The PAC also suggested that the entire mural be replaced. The item was tabled until next month's mectine. Open Studio Project/Main Street Murat —,fr. Forte has spoken with artist Beth Shadur, uho will have a better idea of the theme of the mural after she meets with the community. The committee will be able to approve the theme of the mural at the June meeting. Ms. Macsai reminded the group they could schedule a special meeting if needed to review the proposed mural. Ms. Macsai moved to approve the mural proposal, seconded by his. Lyman. Motion carried unanimously (8-0). Maple Avenue Selection Committe —,fr. Cory reported the selection committee has narrowed the Artist Registry list down to eight artists. At the next meeting that list will be narrowed to approximately three artiste, who will be sent an RFP. The preferred location for the art piece would be at 950Church Plaza, the owner of the Chef s Station property just to the west of the plaza was contacted, but had no interested in accommodating public an. Ms. Macsai expressed deep concern about placing public art on private property. PAC members agreed that it could be problematic. Staff has learned there is talk of redoing the former Wolf1gang Puck corner across the street from 950 Church Plaza. This could serve as an alternative location. Fire Station 45 — Mr. Cory reported he received a signed contract page by fax, but there are still minor wrinkles in the agreement that are being ironed out. Public Art Master Plan — Mr. Barney reported the document is currently being edited by Mr. Cory. Staff is expanding the scope of service description. Public Art Map — Mr. Rodriguez reported on the map design. He passed out a draft of the brochure, which has two of six panels on one side devoted to public art. Some art listings will be accompanied by a color picture. Some PAC members thought the map was too small. Mr. Forte \vas concerned with the crease in-between the two panels wearing down after time. The PAC suggested expanding the public art section to three panels, enabling the map to be expanded in size from one panel to two panels. Silver Wings landscaping -- no report. DIRECTOR'S REPORT —Mr. Cory reported the Cultural Arts Division is preparing for the summer programming, from Arts Camps to the Starlight Concert Series. The application deadline for the Lakeshore Arts Festival is coming up, Friday. March 14, 2008. There is an exhibit opening at Noyes on Sunday, March 30, 2008, OLD BUSINESS — Ms. hest asked if the Committee was ready to vote on the acceptance of a piece donated by Noyes tenant Joanna Pinsky of Art Encounter, Ms. Hest noted that the +vork would be accepted with no strings attached. Ms, DelliQuadri moved to accept the donation. seconded by Ms. Lyman. Motion carried unanimously (8- 0). Ms. Best reported the Fountain Square Arts Festival has reserved a space at the fair for the Evanston Arts Council and Public Art Committee. iris. Best asked for those who are interested in working the tent to email her. She also announced the Ki%%anis Club has decided on public an as the theme for its annual photo contest this year. There will be crass -promotion between the photo contest and the new public art map. ADJOURNMENT The meeting adjourned at 8:00 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on April 8, 2008 at the Noyes Cultural Arts Center MEMBERS PRESENT: ,Ms. Katherine Best — Chair 1<1s. Constance Lyman Nis. Jill Bugajski Ms. Gay Riseborough MEMBERS ABSENT: Ms. Lyn DelliQuadri Mir. Richard Zeid STAFF PRESENT: Approved Note: minutes are not vcrbatim h inutes of the Public Art Committee April S, 2009 Nis. Geraldhic Nfacsai Sir. David Forte Mr. Joshua Barney Mr. Daniel Rodriguez Mr, Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary 11 Cultural Arts Division PUBLIC COMMENTS — no comments. APPROVAL OF MINUTES -- Ms. Macsai moved to approve the meeting minutes of March 11, 2008, hls. Lyman seconded the motion. Motion carried unanimously (7-0). INTRODUCTION OF NEW MEMBER — The committee welcomed new member Ms. Gay Riseborough. COMINIiTT£E REPORTS: a. Community -Based Initiative — Mr. Forte reported Ms. DelliQuadri met with the artist retarding the proposed Wall of Struggle and Dreams mural restoration and provided her with the proposal from Bernhard Sander and the recommendation from the Public Art Committee to replace all 82 panels. They also talked about getting more bids and ways of obtaining additional funding for the project. There was discussion on whether they could split her budget into mo fiscal cycles. Mr. Cory said it might not be necessary as she is working, on trimming her proposed budget and looking into additional funding sources. b. Maple Avenue Selection Committee —Nis. Cory mentioned that the former Wolfgang Puck plaza will be undergoing a streetscaping project and might be a Iocation for public art. This could be preferable to the current projected location of the 950 Church Street plaza. which is not City owned. Nis. Bugajski assured the committee that there are several options for locating a work of public art within the Maple Ave. TIF district. c. Fire Station #5 — Mr. Cory reported the contract has been finalized and will go to City Council for approval on April 28, 2008. He added that the Indira Johnson project for Raymond Park will also be on the agenda for approval that day. There was question about ►►hether percent -for -an funds can be set aside for maintenance. Mr. Cory will check the ordinance. d. Public Art Minster Plan — Mr. Bame% reported the scope of services has been revised. Any further feedback should be sent to Mr. Cory or Mr. Barney. The request will be submitted some time in late spring. Mr. Cory will find out when the request will be presented to City Council so that Public .art Committee members can attend the meeting. e. Public Art Map — tts. Best reported the map has been expanded from one panel to two panels. They are working with the designer on color and pictures. f. Silver Wings Landscaping — Nis. Lyman reported she met with Ecolo*_} Center Manager Linda Lutz, who liked the proposed driveway. Approval will be needed from the Cite. \tean.►hile, they are seeking an inexpensive designer. If anyone knows of one, please contact Ms. Leman. There was also discussion about lighting the area. The Ladd Arboretum µas concerned with the conservation of energy as %yell as any light pollution. Mr. Fortc will forward Ms. Lyman some information on solar lighting options. g. Arts Week — Ms. Best reported she attended the first Arts Week planning meeting. The she learned that the opening; and closing events will be modeled after last year. She also learned they are interested in hiring a part- time calendar coordinator. The Arts Week Planning Committee talked about having an an walk; ,Nis. Best thought they could facilitate a self -guided tour in conjunction with the new public an map. One member thought a bike tour would be a nice idea. Ms. Best will contact the Evanston Hike Club. She then discussed Approved Now minutes are not verbatim preparations that need to be made for the Legislative Breakfast. A "save the date" letter to the legislators needs to go out in the next few weeks. The committer should also plan for a public art dedication during Arts Week. NEW BUSINESS — tits. Best noted she will not be able to attend next month's regularly scheduled Slay meeting. The committee decided to move the meeting to 6:1 S p.m. on Tuesday, Slay 6. 2008. :its. Best will be attending a meeting sshcre the Evanston arts sho%case tent at Fountain Square Arts Festival will be discussed. She asked for input on what the P.A.C. can provide. The tent will be a 10' x 20' and shared with a few other am groups. Ideas from the Public Art Committee included a blow-up of the new public an map, artist demos, and or a display of maquettcs. ADJOURNMENT The meeting was adjourned at 8:00 p.m. The next meeting or the Public Art Committee will be at 6:15 p.m. on May 6, 2008 at the Noyes Cultural Arts Center MEMBERS PRESENT: Nis. Katherine Best -• Chair his. Constance Leman Ms. Lyn DelllQundri Mr. Joshua Barney NIEMBERS ASSENT: Mr. Richard Zeid Nis. Gail Prince Approved Note: minutes are not verbatim Minutes of the Public Art Committee May 6, 2008 Nis. Geraldine Macsol Nir. David Forte Ms. Jill Bugajski Nis. Gay Riseborough N1r. Daniel Rodriguez STAFF PRESENT: Nir. Douglas J. Gaynor. Director of Parks/Forestry & Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director Ms. Jill Silverman, Secretary If Cultural Arts Division PUBLIC COMMENTS — No comments. INTRODUCTIONS — Introductions were made by the Council to the newest members, Ms. Tiffany Laczkowski and leis. Susan Clarke, welcome! APPROVAL OF MINUTES — Ms. Macsai moved to approve the meeting minutes of April 8, 2008, Mr. Forte seconded the motion. Motion carried unanimously (8-0). CONiM1Ti'EF REPORTS a. Community -Based Initiative — Open Studio Project: There is still concern with not providing a design sketch that the City Council can review before approval of the project. Mr. Cory reported he has discussed the options with the Open Studio and a proposed compromise was reached to provide a seed grant in the amount of S1.500 to fund a design sketch for the mural. There was a brief discussion retarding the disappointment of some of the PAC members, who couldn't understand why the City Council wouldn't trust the judgment of the PAC and the track record of open Studio Project. Open Studio Project has revised their project and now plans to paint directly on the wall rather than installing panels. Members requested the organization hand in a revised application including an explanation of they have changed their proposal and ally change in costs. II'all of Struggle and Dreams: We are still awaiting a new proposal from the artist. Ms. DelliQuadri mentioned that the artist asked about the possibility of additional funds from the City, but that is unlikely. Nis. DelliQuadri asked if allocated funds can be expended in tale following fiscal year if needed. N1r. Cor%� said since the funding is derived from the CIP budget. they will not expire at the end of the fiscal year. Corirersations: Here and Now: Nis. Nlacsai reported artist Indira Johnson will be holding a series of community meetings to obtain input from citizens. The Nereid &ckon: Nis, Nlacsai announced the opening, celebration for "The Nereid Beckon" will be held June 1, on the front lawn of the Evanston Art Center. There will be music and other festivities. Ms. Bugajski wondered if a decision had been made about keeping one of the books forts permanent installation. The answer was no. Custer Street Bridge Project: Mr. Core reported no movement on the bridge project. The artist has not yet supplied the requested structural engineer's report. b. Maple Avenue — Nls. Bugajski reported there has not been an\ movement. Mr. C'or. added the architects hired for a Nlaple Avenue strectscape redesign have sho.vn interest in public art. A meeting ..itlr tlic arclutects and the City has been scheduled. c. Fire Station H5 — Nis, Hest announced the public art proposal by Robert Sman has been apprn►cd by City Council. d. Public Art Master Plan — NIs. Best reported tite%- have completed their proposal for an allocation of CIP funds. Nir. Gaynor has submitted the proposal this past Friday to the budget office. The request is for $80,000 for hiring a consultant and other project expenses. e. Public Art Map — Nis. Hest handed out a draft of the Public Art Map. Some members felt the design could use additional work. Sotne felt the circles were too large. Nis. hest explained that at this late stage wholesale changes to the design would not be possible. L Silver Wings Landscaping — Nis. Lyman reported the landscaping efforts for Silver Wings are going well. Site is meeting with Ecology Center staff next week. They are looking for low volume lighting for the area. 1, ML Approved Note: minutes are not verbatim g. Arts Week — Sane the date legislative breakfast letter needs to go out. The Legislati%c Breakfast is held the on the second Friday, October 17. 2008. tits. Best gmc numerous public an dedication suggestions for Arts Week. h. Fountain Square tent — Ms. Hest reported they are working on holding different small events in the tent. They hale contacted artists from the Noyes Cultural Arts Center with little response. There was brief discussion on %%hy more artists %%cren't interested. C11AIR`S REPORT— tits. Best invited the new members get involved in subcommittees and'or events that are to take place in the months to come. DIRECTOR'S REPORT — Mr. Cory reported there will be an artist reception on Friday, May 16, 2008 in the second floor of the Noyes Cultural Arts Center. The show will Feature work by Evanston Art Center students. NEW BUSINESS a. Art in SchootslWPA - Nis. DelliQuadri passed around a copy of a report written by Ms. Margherita Andreoui with the help of researchers Dr. Christine Bell and his. Nancy Flannery. The report includes an inventory of public art works in the Evanston school system. She expressed the importance of the public Art Committee helping to get the word out about the inventory and the need for documentation and preservation of the work. The PAC realizes it is not their responsibility to preserve the «`arks, but the committee hopes that this initiative will spark the interest of those interested in preserving these types of collections. b. CTA 1losrard Street Station - Ms. Macsai reported she attended a recent arts and transit meeting. Site learned there is a lot of site -specific art work being installed on the platforms of the Red Line stations, including the Howard Street stop. The budget for the Howard station is $265.000.00; this includes every aspect of the project. She briefly described the types of art at other stations. ADJOURNMENT The meeting adjourned at 8.00 p.m. The next meeting of the Public Art Committee will be at 6:IS p.m. on June 10, 2008 at the Noyes Cultural Arts Center MEMBERS PRESENT: Ms. Katherine Best — Chair Ms. Lyn DelliQuadri Mr. David Forte 11s. Gay Riseburough MEMBERS ABSENT: Air. Richard zeld Ms. Constance Lvman AIr.Joshua Barney STAFF PRESENT: Approved Note: minutes arc not verbatim Minutes of the Public Art Committee June 10,2009 Mr. Daniel Rodriguez Ms. Tiffany- lsczkowski Ms. Susan Clarke Ms. Gait Prince Ms. Geraldine Macsai Ms. Jill Bugnjski Air. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jill Silverman, Secretary 11 Cultural Arts Division OTHERS iN ATTENDENCE: Ms. Sarah Laing, Open Studio Project Ms. Brenda Vega, Chicago Public Art Group PUBLIC COMMENTS — No comments. ,APPROVAL OF M INUTES —Ms. Riseborough moved to approve the nieeting minutes of May 2008, seconded by Mr. Forte. Motion carried unanimously (9-0). INTRODUCTION — Ms. Best welcomed new member Ms. Gail Prince to the committee. OPEN STUDIO PROJECT -- The original proposed project for a mural at Main Street and Custer fell through. The Open Studio Project has submitted a revised proposal to work with Chicago Public Art Group. Ms. Brenda Vega, Program Director with the Chicago Public Art Group, elaborated on their proposal to use bricolage on the wall. This medium uses mosaic pieces, tile, glass, mirror, dishes. etc, that are applied directly to the wall. The group discussed concern for the moisture that is in the walls, Nis. Vega gave examples of walls with similar imperfections and said they are still vibrant after 20-30 years. She explained they use only industrial strength materials. Mr. Fortc suggested they avoid the cracks all together. Nis. Vega agreed. She explained they can design it to look like waves or cut outs, there are endless possibilities. The group discussed a time line with the completion set for next summer. They also talked about what artist will be used. Ms. Vega explained ii depends on %%ho is available. Ms. Vega will have a sketch prepared for September's P.A.C. meeting. There was discussion on «nether the proposed wall is a viable site. It was decided that the location is good, provided that Open Studio works around the structural imperfections of the wall, tits. DelliQuadri moved that an advance payment of S1.500.00 be made to the Open Studio Project to fund the artist sketches. This was seconded by Ms. Laczkowski. !Motion carried (8-1) with Mr. Rodriguez opposed. CONtMITTFF REPORTS Community Based Initiati%e —Ms. DelliQuadri reported that the Evanston Arcs Center's new sculpture"The Nereid Beckon" by Matt Dehaemers is no%% on display. There was an opening reception that was well attended. ,tilt Con, reported the Willard School, s%high is nearins: completion on their the mosaic project, has not used all of the awarded money. The PTA is discussing how to utilize the money to expand the scope of ilic project and will conic to the P.A.C. when the) have a more concrete idea. ifr. Cory reported the artist for the Custer Street Bridge project has submitted the requested structural engineer's drawings. The City will hire an engineer to assess the drawings and confirm that the bridge will be able to support the art. Ms. DelliQuadri has not been able to reach Nis. Kiela Upton -Smith, about the proposal to restore The Wall of Struggle and Dreams mural. Fountain Square — Nis. Best reported the subcommittee would like the promo tent at the Fountain Square An Festival to be visually appealing. Two artists who will display their art work and an enlarged version of the Public Art map will also be displayed. This enlarged map %%iil be printed by the City's G1S department at no expense. The Evanston Arts Council is still looking for volunteers to work the tent that weekend. Nis. Best, Nis. Laczkowski, and Ms. Clarke offered to fill shifts. Approved Note: minutes arc not verbatim Public Art Map -- Mr. Rodriguez presented the map section of the arts brochure. Nis. Best thanked Mr. Rodriguez for his work on the project. Maple Avenue Garage - -'sir. Cory gave a brief history on the project for the nc%v members. There is about S100.000.00 Iefi from a prior project that «as not compltted. The subcommittee has examined areas of the down town T.I.F. district to place a piece of art. The former Wolfgang Puck space and incorporating public art into an upcoming streetscape redesign have been explored. The favorite choice of the selection committee is the plaza at 950 Church Street. The office of developer Arthur Hill was contacted about use of that property. Mr. Cory will be meeting with an Arthur Hilt rep to determine their interest in public art on that site. Legislative Breakfast —Ms. Clarke and Ms. Riscborough have agreed to organize the Legislative Breakfast. Save -the -date letters have gone out to State legislators and City representatives. They are looking for ideas on venues to hold the breakfast. Possibilities include Lincoln School and Boocoo. Mr. Cory mentioned Union Pizzeria on Chicago Avenue as another possibility. OLD BUSINESS — The committee discussed making copies of the report on Historic Art in the Public Schools. Copies will cost approximately $20.00 each. The P.A.C. authorized printing five copies that will be used to educate District 65 officials. Ms. DelliQuadri mentioned that the report on Historic Art in the Public Schools is also accessible online on the P.A.C. page of the City of Evanston website. NEW BUSINESS — Ms. Best mentioned the need to establish a Nominating Committee for a slew chair in September. Ms. Best is not planning to serve another term as chair. Ms. DelliQuadri questioned whether a Nominating Committee had ever been established in the past. She also noted that the P.A.C. terms of Ms. DeliiQuadri will expire in November 2008. DIRECTOR'S REPORT— fir. Cory passed out summer pocket calendars. They include information on the Starlight Concert Series, Ethnic Arts Festival and the Lakeshore Arts Festival. He announced this week is the opening of the gallery exhibit featuring photographer Chris Verene, who will also be performing just after the reception with the band Cordero at 7:30 p.m. at James Park. He noted that 13-year-old fiddler Ruby Jane, scheduled for a Starlight Concert an August 19'', will not be able to perform. ADJOURNMENT The meeting was adjourned at 7:50 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on July 8, 2008 at the Noyes Cultural Arts Center, Room 103. Approved SIE51BERS PRESENT: NIL Katherine Best — Chair Mr. David Forte NIL Tiffany Laczkowski his. Lyn DelliQuadri Mr. Joshua Barney MEMBERS ABSENT: Mr. Richard Zeld Air. Daniel Rodriguez Minutes of the Public Art Committee July 8, 2008 Ms. Geraldine A1acsal ;is. Gay Riseborough Ms. Gail Prince Ms. Susan Clarke Ms. Jill Bugajski Ms. Constance Lyman STAFF PRESENT: Air. Jeff Cary, Cultural Arts/Arts Council Director NIL Jill Silverman, Secretary 11 Cultural Arts Division PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES -- Ms. Macsai moved to approve the meeting minutes of May 2008, seconded by Ms. Laczkowski. Motion carried unanimously (9-0). COMMITTEE REPORTS Maple Ave Committee -- Mr. Cory reported he met with a representative of Arthur Hill. First and foremost they showed interested in beautifying the Maple Avenue Garage, He also mentioned a nety call to artists for the database will go out this Fall. This will be promoted through local and national arts publications, Arts Week — Ms. Riseborough and Ms. Clarke are currently scouting a venue for the Legislative Breakfast. They are interested in Boocoo. Nis. Clarke said the S200.00 food budget has been a challenge to work with. They asked for recommendations of both venues and caterers. Nis. Best mentioned the possibility of having a dedication for Fire Station #t5 artwork during the week. She will take care of the preparations for this event. Community Based Initiative — Mr. Cory reported a request has been submitted for a S 1500.00 design fee contract with Open Studio Project. He also noted he has not heard from Willard School since last meeting. fie will follow up with them. The bridge project's structural report was reviewed by Public Works, they have requested additional information on the load capacity. Ms. DelliQuadri has spoken with Ms. Kicla Upton -Smith. who will hopefully have a revisions to the proposal for restoration of the Wall of Struggle and Dreams by September's meeting. There was discussion further in the meeting about the application cycle for the Community Public An Program. Information is available at www.cvanstounublicart.ore. Public Art Map — Nis. Best reported the map is currently being printed and will be done in time for the festivals. CHAIR'S REPORT — Ms. nest thanked his. Macsai and Nis. Laczkowski for their help at the Fountain Square An Festival. They handled the effects of the storm very well. There was discussion on the planning of next year's tent organization including set up -breakdown. Nis. Prince felt they could have been more aggressive in sparking the interest of passersby. Ms. Best reminded the group of the need to form a nominating committee for a new Chair. She also mentioned that the Arts R Business subcommittee of the Arts Council will host a fundraiser from 3-5 p.m. on Sunday. October 26 at Nis. Lyman's home. Ms. Nlacsai announced that Tony Award -winning director Anna Shapiro and her partner, actor Ian Barford, will be guests of honor at the event. Admission is 5100 per person. OLD BUSINESS — Ms. DelliQuadri announced the art -in -the -schools report has hewn distributed to District 65 administrative officials. Nis. Margherita Andreoni has also contacted staffat the City of Chicago's Public Art Program. DIRECTORS REPORT — Nir. Cory reported on the upcoming festivals as well as the Starlight Concert Series events. lie informed the group that Ms. Indira Johnson has rccei%,ed her first installment payment for the an installation at Raymond Park, which is targeted for a late November installation date, ADJOURNMENT The meeting adjourned at 7:15 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on September 9, 2008, at the Noyes Cultural Arts Center i •. 13• f '" • � � .. � ... - tiV rt . �� ti'i f�RYf�"e�n;r`• `N. M Approved Note: minutes arc not verbatim liinutes of the Public Art Committee September 9, 2008 MEMBERS PRESENT: Ms. Katherine Rest — Chair Nis. Geraldine Nlacsai 11r. Daniel Rodriguez Mr. David Forte Nis. Lyn DelliQuadri Nis. Jill Bugajski Air. Joshua Barney Ms. Gay Riseborough Nis. Susan Clarke MEMBERS ABSENT: ,lis. Tiffany Laczkowski Ms. Gait Prince STAFF PRESENT: Air. Bob Dorneker, Acting Director of Parks, Forestry & Recreation Air. Jeff Corti•, Cultural Arts/Arts Council Director Nis. Jill Sit%crman, Secretary 11 Cultural Arts Division OTHERS IN ATTENDENCE Sarah Laing. Open Studio Project Brenda Vega, Chicago Public Art Group Senata , Artist PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES — Nis. Lyn DelliQuadri moved to approve the meeting minutes of July 2008, seconded by {his. Clarke. Motion carried unanimously (4-0). OPEN STUDIO PROJECTS: Nis.?, an affiliate artist with the Chicago Public Art Group, will work with Evanston's Open Studio Project to complete a bricolage mural on the Main Street CTA retaining wall. She described her design in which a map of Evanston is created with clay tiles, with painted grass to the left and the beach and waves on the right. The project represents three different characteristics of Evanston: nature, diversity, and culture. The clay tiles comprising the map of Evanston will be individualized by Evanston residents prior to installation. The pieces will then tit like a puzzle on the wall. The paintings'drawings will conic from students who practice at the Open Studio. There were questions about how she will protect the surface. The wall will be prepped with a good power spray and the mural will be sprati ed %vith a protective anti -graffiti sealant when complete. The mural should last at least 20 years. They briefly discussed the next step in getting approval from the CTA. Mr. Dorneker mentioned that the City Council will m ant to see a timeline in the proposal. COi UMITTEE REPORTS Cummunity Based Initiative — Mr. Cory reported the Custer Street Bridge artist provided an engineer's assessment suLLestine that the bridge is strong enough to support the proposed art piece. This information is being reviewed by a City engineer consultant. if approved, the project %%ill be taken to City Council for approval. They artist hopes to begin work in the spring. Ms. DelliQuadri spoke regarding an article that was in the Rount[Tuble «hick referenced the restoration of the Wall of Struggle and Dreams mural, by artist his. Kicla Upton -Smith. She has spoken to Nis. Upton -Smith and learned the artist has received an additional S10,000 grant for the restoration. Many community members contacted the artist to offer their time after the article appeared. There «ere questions from the alderman about the plan to alter some images as part of the restoration. his. DelliQuadri reassured e%cryone that all parties would be notified if the changes were to take place. Mr. Cory reported the Willard PTA project %vas successfully completed. Willard PTA has six friezes and S2442.00 left over in funds. They have requested authorization to use the remaining funds to complete the friezes, and then offer them to the City or school. The Committee discussed against funding the completion of the friezes; the remaining funds will be used for another community project. Maple Avenue Selection Committee— Ms. Bugajski reported that five finalists have been identified. Potential locations are the Church Plaza and the Maple Garage exterior. Use of the Church Plaza has not yet been confirmed. The RFP is currently being updated, and will be sent to the artists when completed. Approved Note: minutes arc not verbatim Arts Week — The legislative breakfast has been moved to Thursday, October 16, 2008. It will take place at 8:30 a.m. at Boocoo. State representatives will be there to discuss the state of the arts. Public art in the schools was suggested as one topic. Ms. Macsai suggested the representatives get a copy of the "Historic Art in the Public Schools" Staff will follow up with those who have not responded. Mr. Cory announced there will not be a public art %work completed in time for an Arts Weck dedication. Public Art flap —Ms. Best thanked Mr. Rodriguez, Ms. Rotheiser and Ms. Brazel for all their hard work on the map'cultural arts brochure. Members were pleased with the new map. Nominating Committee — A new chairperson is needed for next %ear's Public Art Committee. An}one %who is interested is asked to step forward! OLD BUSINESS —Ms. Best reminded all to save the date for the Arts &: Business fundraiser, which will take place on Sunday, October 26, 2009. NEW BUSINESS —!Members discussed the possibility of putting public art on the AT&T boxes that are currently being installed all over Evanston. Owners who share the parkway with the box can request up to $1,500.00 reimbursement for landscaping. Members thought they could approach Nichols School about helping to beautify their box with the hope that others would be interested. There was also talk of working with City officials to otter the services of the Public Art Committee to those affected, Mr. Forte was assigned to speak with AT &T about any restrictions on how the boxes could be decorated. DIRECTOR'S REPORT —Mr. Cory reported that the City budget office is proposal for the Capital Improvement Program is for 570,000 for the Community Art Plan in 2009-10 and $80,000 for a Public Art Master Plan in 2010- 11. Members were worried that funding for the Community Public Art Program might disappear if a year is skipped. Mr. Barney felt members should advocate for the original proposal made by the P.A.C. which would include money being allocated to both projects in the same year. If that's not possible. his. DelliQuadri would like to see the Master Plan be recommended for the upcoming fiscal year. Mr. Barney will make himself available to attend a planned CiP meeting on September 21. The concept of splitting the money between the two projects over a two-year period was discussed. The Committee voted unanimously to advocate for this option. ADJOURNMENT The meeting was adjourned at 5:t0 pm. The next meeting or the Public Art Committee will be of 6:15 p.m. on Tuesday, October 14, 2008 at the Noyes Cultural Arts Center •tea. _.z S'FF ° .. 1; 1" Approved MEMBERS PRESENT: Nis. Katherine hest — Chair Ms. Jill Bugajski Nis. Susan Clarke MEMBERS ABSENT: Mr. David Forte MINUTES OF THE PUBLIC ART COMMITTEE OCTOBER 14, 2008 Ms. Geraldine Macsai A1r.Joshua Barney Als. Gay Riseborough STAFF PRESENT: Mr. Jeff Cory, Cultural Arts/Arts Council Director Nis. Jilt Silverman, Secretary II Cultural Arts Division PUBLIC COMMENTS — No comments. APPROVAL OF MINUTES — his. Macsai moved to approve the meeting minutes of September 9, 2008, seconded by his. Riseborough. Motion carried unanimousiv, COMMITTEE REPORTS: Community -Based Initiative — Mr. Cory reported the Open Studio project is working on fretting approval from the CTA to create a mural on a wall at Main Street. There is no news on the proposed Custer Street bridge project; City staff is ► citing for a relined response from the artist, Ms. Macsai reported on questions raised by Aid. Ann Rainey regarding proposed changes to the mural. The Wall of Struggle and Dreams. The artist has reassured Aid. Rainey that there will be no noticeable changes. The artwork at the Central Street Fire Station has been pushed back. The artist foresees completion by the beginning of December. Ms. Macsai has spoken with interfaith leaders about the possibility of installing a piece somewhere in Evanston. She recommended they apply for the C.B.I. Mr. Cory verified that the committee was comfortable vvit the current document and calendar schedule for a Community Public Art Program grant. The Public Art Committee felt that the existing application and guidelines were fine to use for 2009. Maple Avenue Selection Committee — Mr. Cory explained there has been a change in property management at 950 Church St. Plaza. Mr. Cory contacted the manager on her first day at work, and she said would research our inquiry. Ms. Bugajski questioned the restriction on placing art on the face of the Maple Avenue Garage, and requested a clarification. Arts Week— his. Clark and Ms. Riseborough have been planning the Legislative Breakfast for 3:30 a.m. on Thursday, October 16 at Boocoo. Ms. Best reminded the group of the Arts & Business Committee fundraiser set for Sunday, Oct. 26. Nominations — his. Best informed the group it is time to nominate a chair or co-chairs. Mr. Bamey and Ms. Bugajski were identified as candidates to serve as co-chairs of the Public Art Committee. OLD BUSINESS —Ms. Riseborough informed the group that the community continues to meet with officials about the AT&T boxes. She reported there are mane community members in favor of incorporating public art on the boxes. Ms. ,Nlaesai briefly explained the ongoing wort: that Ms. ,Margarita Andreotti, former Public Art Committee member, is doing to help preserve those public art pieces in the District 65 schools. Site has been in contact with school officials in the City of Chicago. Nis. Andreotti is currently looking to raise none% to develop a more complete inventor} of ►►arks in the schools. Nis. Clarke volunteered to provide grant-%%riting assistance. It ►►as suggested that his. Andreotti be nominated for the 2009 Ma)or's Award for the Arts. NEW BUSINESS — Ms. Best mentioned the need to form a committee to select an with finds left o%er front the Sherman Plaza percent for an project. The an would need to be placed within the doanto%%n Sherman Plaza T1F district. There is approximately S60,000 to be used for public an. Ms. Riseborough and Mr. Banc} volunteered to sit on the subcommittee. Mr. Cory mentioned the possibility of purchasing a work of art that has alread. been created. Artists will be invited to sign up for the City's artist registry through a call to artists that will go out in February. Ms. Macsai suggested contacting the Chicago Arts in Transit to see if we could distribute our call to artists on their list. DIRECTOR'S REPORT — Mr. Con, informed the group that Takashi Saga's Sea of the liar -Ring '07 artwork appears to be out of balance. Mr. Saga has been contacted and will provide guidance on restoring the balance. ADJOURNMENT The meeting was adjourned at 7:40 p.m. The next meeting of the Public Art Committee will be at 6:15 p.m. on November 11, 2009 at the Noyes Cultural Arts Center 1%aw%',`��`}=�• , Via., Approt cd MEMBERS PRESENT: Ms. Katherine Best — Chair 111s. Jill Bugajski Nis. Gay Riseborough MEMBERS ABSENT: Mr. Joshua Barney Alinutes of the Public Art Committee November 11, 2008 Ms. Susan Clarke Mr. David Forte ASSOCIATE MEMBERS PRESENT: Ms. Lyn DelliQuadri STAFF PRESENT: Mr. Bob Dorneker, Acting Director, Parks, Forestry S Recreation Mr. Jeff Cory, Cultural Arts/Arts Council Director his. Jill Silverman, Secretary [1, Cultural Arts Division APPROVAL OF M INUTES — Ms. Clarke moved to approve the meeting minutes of October 2008. seconded by Ms. Bugajski. Motion carried unanimously (5-0). COMMITTEE REPORTS Community Based Initiative — Ms. DelliQuadri reported she is having difficulty reaching Ms. Stnith-Upton regarding the requested proposal update on the Wall of Struggle and Dreams restoration. Ms. DelliQuadri will forward the information she has oil the artist to Air. Forte. Ms. DelliQuadri expressed interest in remaining affiliated with the Public Art Committee as an associate member, now that her six -year term has expired. She will continue to work on the Public An in the Schools project with former member Margherita Andreotti. Mr. Cory reported the Custer Street Bridge project remains on hold, as the artist has not yet responded to questions posed by a City engineer consultant. Mr. Cory also reported the Open Studio Project is close to receiving the approval they need from the CTA to create a mural on the Main Street retaining wall. Ms. DelliQuadri asked if staff had received more proposals for community based projects. Mr. Cory replied no. he was waiting for approval from the committee to post the same set of guidelines as before. Ms. DelliQuadri was concerned that the committee couldn't receive additional money for the Community Based Initiative. Mr. Cory mentioned the limited amount of funds available for next year's community based project, roughly S25,000. Mr. Cory also noted the committee has decided to move towards a request for support of the public an master plan in 09/10. Mr. Domeker added City Staff proposed a reduction in the CIP funds in order to work with the challenges of next year's operating budget. This means the funding allocation for public art projects will skip a year. Mr. Cory mentioned that the committee might consider researching foundations that provide grant support for projects like the Community Public Art Program, to offset the hopefully temporary- reduction in City finds. tits. DelliQuadri suggested that Public Art Committee members attend community meetings to promote the Community Public Art Program. Maple Avenue Project — Ms. Bugajski reported they arc waiting to hear back from the 950 Church Plaza management representatives. She learned that the City of Evanston does not want an placed on the side of the Staple Avenue Garage. There are concrete walls inside the garage that might be considered as a fallback plan. She then reported ilhe Maple Avenue TIF district will expire at the end of 2009. her. Dorneker stressed that it is essential that the project be installed and paid for by December 1, because the project funding: will be eliminated when the TIF expires. The selection committee will reconvene in December to revisit other site options and explore the idea of purchasing an existing work. There was brief discussion on attending Art Chicago in the spring to search for an existing work that could be installed in the TIF district. OLD BUSINESS — Mr. Cory reported that December 15 is the anticipated installation date for public art at Fire Station «5. with a possible January dedication. The Cit% is assessing ADA needs in relation to die installation of Indira Johnson's Conversations: Here urlcl, wt-at Raymond Park. tits. Best reminded the group to make nominations for the 2009 Mayors Award for the Arts. Mr. Cory said the RFQ for additions to the artist database %k ill go out after the holidays. Nlr. Cory reported the landscaping at the Aqua Vita sculpture at Fire Station = I will be replaced in the springy,. Some of the PAC maintenance budget may be devoted to replanting the sedum. Nis. Best asked for suggestions on utilizing the balance of maintenance funds. Mr. Cory mentioned the Bookends sculpture by Richard Ilunt atop the library could use attention, including cleaning. There was a brief discussion on the documentation and maintenance needs of each public art piece. NOMINATIONS: his. Best announced the nomination of NIs. Bugajski and her. Barney as co-chairs of the Public An Committee. Ms. Best requested additional nominations; there were no responses. Ms. Clarke moved to approve the nomination of Ms. Bugaaski and Mr. Barney, seconded by his. Riseborough. Motion carried unanimously (5-0). Mr. Cory thanked his. DelliQuadri for her dedication while serving on tine committee. ADJOURNMENT The meeting was adjourned at 7:45 pm. The next meeting of the Public Art Committee will be at 6:15 p.m. on Tuesday, January 13, 2009 at the Noycs Cultural Arts Center.