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CCMinutes111317
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 13th, 2017 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Mayor’s Public Announcements Mayor Hagerty Announced National Hunger and Homelessness Awareness Week, November 11-19. Mayor Hagerty issued a Proclamation in honor of the Special Olympics 50th Anniversary. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz invited Lara Biggs to present two awards given to the City of Evanston: MWRD Sustainability Summit Award for the Sustainable Landscape Design on the Civic Center Parking Lot 2017 and Design Evanston Award for Urban Design for the Sheridan Road/Chicago Avenue Project. Watch City Clerk’s Communications City Clerk had no Announcements Watch Public Comment Ivan Hall Albion Project: Destruction of Evanston’s unique city layout Watch Robert Ward Harley Clarke: Preserving the lake house for being a treasure of the City of Evanston Watch Mike Vasilko Harley Clarke: Reject proposal for being incomplete due to lack and residents opposition to increase of taxes etc. Watch Annie Coakley Albion Project: Constructing and parking issues affecting the surrounding small businesses Watch Tom Hodgman Lake House: Plan that meets several objectives of proposed project Watch Bill Brown Lake House: Wants council to vote “Yes” to the partnership with Evanston Lakehouse & Gardens Watch Yoli Joseph Lake House: Restoring and repurposing Harley Clarke Watch Aaron Packman Lake House: Educational use of Harley Clarke could draw other people from across the North Shore and make it a great opportunity. Watch Janell Johnson Lake House: Proposal by Evanston Lakehouse & Gardens is a great opportunity to democratize the lakefront. Watch Clare Tallon Lake House: Runs various activities with students from D65 involving the lakehouse Watch Neal Vogel Lake House: Building is important for preservation and character of Evanston Watch Sara Schastok Lake House: Resources for Lakehouse and Garden project is plausible for Evanston Watch Patrick Donnelly Lake House: Thanked Council for voting to keep the house Watch Sheila Sullivan Lake House: Wanted us to embrace the opportunity we have by the Evanston Lakehouse & Gardens proposal Watch Mark Sloane Lake House: Emphasized his continuous support to have Harley Clarke used for public benefit Watch Hector Garcia Lake House: Wanted Council to support the Evanston Lakehouse & Gardens proposal Watch Jackie April Lake House: Opposed Albion project, wanted the lakehouse to be preserved and opposed Northwestern Police for arresting minorities and putting handcuffs on former students. Watch Lori Keenan Lake House: Believed the lake house proposal is possible to fund and execute Watch Jeff Smith Lake House: Evanston Lakehouse & Garden is the only proposal responsive to the RFP Watch Kelli Nelson Concerned about the elimination of victim services in the Police department and moving it to the Health and Human Services department Watch Ariel Jackson Looking at budget and removing other non-essential services and not crucial ones. Watch Robert Dalrymple Concerned about the budget for the Evanston Lakehouse & Garden proposal Watch Madeline Gelis Evanston Lakehouse & Garden has the proper tools to move the effort forward. Watch Dan Coyne Supported the Albion Project Watch Chris Kruger Expressed discontent with the actual affordable housing in the Albion project. Watch Birch Burgheart Shortcoming of the Inclusionary Housing Ordinance Watch Sue Loellbach Albion Project: Current proposal meets the requirements of the Inclusionary Housing Ordinance and therefore it is not a reason to vote against the project. Watch Carl Klein Albion Project: Benefits of project are not sufficient enough for approval by council. Also supported the Evanston Lakehouse & Garden proposal Watch Nancy Klein Albion Project: Numeros design deficiencies in the Albion project and weak public benefits. Watch Thomas Klein Albion Project: Asked Council to review first 15 pages of affordable housing proposal. Reminded Council to enforce Tiles 5 -7 in the City Code. Watch David Leitschuh Opposed the Evanston Lakehouse & Garden proposal Watch Meg Welch Strong opposition to Albion project Watch Trisha Connolly Albion Project: There is no guiding document to follow for the project Watch David Campbell Wanted Council to support Evanston Lakehouse & Garden proposal. Watch David Hodgman Preservation of Harley Clarke Watch Peter McNemar Evanston Lakehouse & Garden proposal is financially viable and low risk for city and won’t raise taxes Watch Jennifer Shadur Strong opposition to the Albion project and wanted City Council to accept the RFP from the Evanston Lakehouse & Garden. Watch Greg Sultan Supported the Albion project to increase city revenue Watch Nicole Kustok Lighthouse dunes Watch Steve Cohen Opposed the Albion development and the inconvenience to downtown Evanston residents Watch Ed Carrella Supported the Albion development because the pros outweigh the cons Watch Rohits Ahaspal Supporting the Albion project will be beneficial for foot traffic for nearby businesses. Watch Greg Williams Asked City Council to follow City Code for developments on Sherman Ave. Watch Andrew Fisher Albion will increase traffic around the area Watch Mary Rosinski Opposed to the Albion project because it doesn’t support the business districts. Added Evanston Lakehouse & Garden proposal is viable. Watch Junad Rizki Wanted Council to approve Evanston Lakehouse & Garden proposal and City was upset about the budget crisis. Watch AFSCME Furlough day on Nov 10, 2017 Watch Tami Andrews Asked City Council to vote Yes for the Albion project Watch Darlene Cannon Opposed to Albion project due to it making Evanston less affordable Watch Betty Esther Supported the Harley Clarke project and opposed the Albion project Watch Laura Paz Voting “Yes” will be voting against progressive ideas of Evanston. Watch Ray Friedman Albion Project: Think about the purpose and intent of this project and future projects and how it will affect the residents of Evanston. Watch Pankaj Sharma Albion Project: Asked City Council to vote “No” because of the insincere development. Watch K. Sujata Strong opposition to Albion development project because it does not provide adequate housing nor does it follow the Housing Ordinance Watch John Moore Albion Project: Wanted City Council to look at the public benefits of the project Watch Kiera Kelly Albion Project: Wanted City Council to represent the interest of the people of Evanston and not developers. Watch Leslie Peterson Vote “No” on Albion project Watch Kiera Kelly Albion Project: Inclusionary Housing Ordinance and how the Albion project does not meet some of the requirements Watch Amina Dimarco Renaturalization of the Harley Clarke property Watch Erv Chocol Albion Project: We shouldn’t be placing all benefits into a single project but instead spread across various. Watch Chris Pappas Concerned about Albion project and the violations of some guidelines. Watch Lisa Dekin Supported Albion project Watch Richard Lynn Asked City Council to vote “Yes” to Albion project Watch Janet Kirby Letter of Seth Weinberger expressing opposition of the Albion project. Watch Alex Block Approval of Albion project over Harley Clarke is against what the city stands for. Watch Tina Paden Albion Project: Wanted City Council to vote “No” because it doesn’t offer adequate units for affordable housing. Watch Ann Jeanett Contrast beauty between Harley Clarke and Albion project and its benefits to the city Watch Priscilla Giles Asked City Council to vote “No” because it destroys the character of the City of Evanston and doesn't do enough to answer question of the homelessness problem. Watch Thomas Wesley Albion Project: Supported the project because it will add revenue in both taxes and business sales. Watch Meagan Novara Requested that the two victim advocates at the Evanston Police Department to retain their positions. Watch Isabel Sturla Albion project will make Evanston less affordable to people of color and low-income households. Watch Catherine Pappas Albion Project: Asked City Council to think about the merchants who may be affected by the project Watch Special Order of Business (SP1) Response to Request for Proposal 17-48 to Lease the Harley Clarke Mansion City Council reviewed the response to Request for Proposal 17-48 to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization and provide direction to staff. Motion: Ald. Revelle Motion Attached Watch For Action Passed 8-1 (Voice Vote) (SP2) 2018 Proposed Budget Adjustments Staff recommended that the City Council discuss and consider the following items as they relate to the 2018 Proposed Budget. These items are modifications to the original Budget Balancing Worksheet provided at City Council budget meetings and provided in the City Manager’s Transmittal Memorandum. For Discussion. Moved to November 20th Council Meeting. Watch Consent Agenda (M1) Approval of Minutes of the Regular City Council Meeting of October 16, 2017 (corrected), October 23, 2017, October 28, 2017 and October 30, 2017. For Action Taken off consent agenda Passed (9-0) Motion: Ald. Rainey Watch (A1) Payroll – October 2, 2017 through October 15, 2017 $ 2,827,561.55 Payroll – October 16, 2017 through October 29, 2017 $ 2,777,035.56 (A2.1) Bills List – November 14, 2017 $ 3,500,176.11 Credit Card Activity (not including Amazon purchases) - Period Ending September 30, 2017 $ 145,097.60 (A2.2) Amazon Credit Card Activity –Ending September 30, 2017 $ 11,807.84 For Action Approved on consent agenda (9-0) Watch (A3.1) Construction Bid Award for Chandler-Newberger Community Center Electrical & HVAC Improvements (Bid No 17-56) Staff recommended City Council authorize the City Manager to execute a contract for the Chandler-Newberger Electrical & HVAC Improvements Project with Amber Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, IL) in the amount of $488,880.00. Funding is available from the Capital Improvement Fund in the amount of $301,978 in 2014 General Obligation Bonds, $65,000 in 2017 General Obligation Bonds, and $121,902 in 2018 General Obligation Bonds (which the city council will need to approve in the 2018 adopted budget). A further breakdown can be found on the corresponding transmittal memorandum. For Action Held in Committee (A3.2) Contracts for Snow Towing Operations for 2017-2018 Season City Council authorized the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed $60,000. A list of the towing companies is attached to the corresponding transmittal memorandum. Funding for snow towing contractors is provided by the Snow and Ice Control General Fund Account 100.40.4550.62451, which has a budget of $60,000 for FY2017 (YTD balance is $54,750) and $60,000 for FY 2018. For Action Approved on consent agenda (9-0) (A3.3) Downtown Evanston FY 2018 Request for Budget Contribution Share City Council approved the Downtown Evanston 2018 Budget. The three sources of funds requested are: 1) Special Service Area #4 2017 Tax Levy request of $370,000 for downtown operations and maintenance for Account 210.21.5160.62517; 2) Approval of $98,670 equally split equally between the Washington National TIF and Economic Development Division for additional maintenance contract reimbursements for Account 300.99.5470.62605; and 3) $83,000 from the Economic Development Division for supplemental marketing and economic development activities for Account 100.15.5300.62659. For Action Approved on consent agenda (9-0) (A3.4) Special Service Area #6 (Main-Dempster Mile) 2018 Budget City Council approved the Special Service Area (SSA) #6 Budget. A complete 2018 budget approved by the SSA #6 board is attached to the corresponding transmittal memorandum. For Action Approved on consent agenda (9-0) (A3.5) Sole Source Purchase of Cisco Systems, Inc. Enterprise License Agreement 2.0 Cybersecurity Software from Heartland Business Systems City Council authorized the City Manager to purchase Cisco Systems Enterprise License Agreement 2.0 Cybersecurity Software from Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). The cost of the software platform, licenses and professional services in year 1 will be $93,425, $93,425 in year 2 and $93,425 in year 3 for a total amount of $280,276. Actual new spend will only be approximately $55,425 (or $166,276 total) each year since two Cisco products (OpenDNS & FirePower) are already in use and will be rolled into this security suite. The funding for this project will derive from the 2018 IT Division Computer License and Support Fund (Account 100.19.1932.62340) which is tentatively budgeted at $500,000. For Action Approved on consent agenda (9-0) (A3.6) Renewal of Sole Source Dell PowerEdge and EqualLogic SAN Support Agreement from Dell Technologies City Council authorized the City Manager to renew the Dell PowerEdge and EqualLogic SAN Support service agreement from Dell Technologies (1 Dell Way, Round Rock, TX, 78682). The cost is $42,851 for 12 months of support. The funding for this project will derive from the 2017 IT Division Personal Computer Equipment Fund (Account 100.19.1932.65555), with a FY2017 budget amount of $184,000 and a current balance of $82,935 before this purchase. For Action Approved on consent agenda (9-0) (A3.7) 2017 Free Holiday Parking City Council approved free holiday Parking in the City’s three Downtown Self-Park Garages, Lot 60 located at 1234 Chicago Avenue, Lot 4 located at the corner of Central/Stewart, Lot 15 located at 720 Main Street, and Lot 24 located at 727 Main Street on weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday, November 23, 2017. For Action Approved on consent agenda (9-0) (A3.8) 2018 Mental Health Board Funding Allocations City Council approved the proposed allocation of $736,373 in 2018 to 17 non-profit agencies to provide needed social services to Evanston residents. Allocations range from $10,000 to $70,250 for 21 individual programs. Funding of $736,373 is from the proposed FY 2018 Human Services Fund Account 176.24.4651.XXXXX. Each agency has a separate account number to identify and disburse funds. The 2018 MHB allocation amount was reduced by 4%, in keeping with overall City budget reductions. For Action Approved on consent agenda (9-0) (A4) Resolution 89-R-17, Authorizing City Manager to Execute an Agreement with Rose Pest Solutions for Rodent Control Services City Council adopted Resolution 89-R-17, authorizing the City Manager to sign a 2 year agreement with Rose Pest Solutions for the provision of rodent control services for residential properties and public places in the City of Evanston. The amounts for these services are $74,880 for a period of January 1, 2018 to December 31, 2018 and $74,880 for the period of January 1, 2019 to December 31, 2019. Funding is provided by Account 100.24.2435.62605, Licensed Pest Control Services. For Action Approved on consent agenda (9-0) (A5) Resolution 87-R-17, Approving $500,000.00 Settlement in Robinson v. City of Evanston, et al. City Council adopted Resolution 87-R-17 authorizing the City of Evanston (“City”) issue a settlement payment pursuant to a Release and Settlement Agreement (“Settlement Agreement”) in Suzette Robinson v. City of Evanston, et al. (Case No. 16-cv-05677). Funding will be from the Insurance Fund (Settlement Costs – Liability). For Action Taken off consent agenda Passed (6-3) Ald Suffredin, Rainey, and Fleming voted “No” Watch (A6) Resolution 88-R-17, Requesting Illinois Transportation Enhancement Program Grant Funds from Illinois Department of Transportation for the Main Street Corridor Improvement Project City Council adopted Resolution 88-R-17 authorizing the City Manager to apply for Illinois Transportation Enhancement Program Grant Funds for the Main Street Corridor Improvement Project. The proposed project is on Main Street from Maple Avenue to Hinman Avenue For Action Approved on consent agenda (9-0) (A7) Ordinance 120-O-17, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Harrison Street and Marcy Avenue City Council adopted Ordinance 120-O-17 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Harrison Street and Marcy Avenue. The estimated cost to install two additional stop signs is $150. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction and Action Approved on consent agenda (9-0) (A8) Ordinance 138-O-17, Amending City Code Section 10-11-3, Schedule III (C) Allowing Right Turn Only from Greenwood Street onto Ridge Avenue City Council adopted Ordinance 138-O-17 amending Section 10-11-3, Schedule III (C) of the City Code to establish right turn only from Greenwood Street onto Ridge Avenue between the hours of 7 AM to 7 PM. The estimated cost to install two additional right turn only signs is $150.00. Funding for additional signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction Approved on consent agenda (9-0) (A9) Ordinance 139-O-17, Amending City Code Section 10-11-16(A) “Designation of Truck Routes” City Council adopted Ordinance 139-O-17, amending Section 10-11-16, Schedule XVI (A) of the City Code to establish truck routes on Lincoln Street from North Campus Drive to Sheridan Road, on Sheridan Road from Lincoln Street to South Campus Drive, on Hinman Avenue from Sheridan Road to Clark Street (south direction only), on Clark Street from Hinman Avenue to Chicago Avenue (west direction only), on Chicago Avenue from Sheridan Road to Clark Street. Funding for signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction Approved on consent agenda (9-0) (A10) Ordinance 140-O-17, Amending City Code Section 10-11-14, Schedule XIV “Operations of Vehicles Carrying Merchandise Restricted” by Amending Restrictions on Sheridan Road City Council adopted Ordinance 140-O-17 amending Section 10-11-14, Schedule XIV of the City Code to amend truck restriction on Sheridan Road from Church Street to South Campus Drive, and from Lincoln Street to North City Limits. Funding for additional signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction Approved on consent agenda (9-0) (A11) Ordinance 126-O-17, Amending City Code Section 10-11-7(B), “Loading Zones,” by Adding the West Side of Custer Avenue North of Madison Street City Council adopted ordinance amending City Code Section 10-11-7(B), Loading Zones, changing the hours of the school loading zone on the west side of Custer Avenue 75 feet north of Madison Street from an all-day loading zone to morning and afternoon loading to coincide with the school’s hours of operation. For Introduction and Action Approved on consent agenda (9-0) (A12) Ordinance 135-O-17, Sale of Surplus Property Fleet Vehicle City Council adopted Ordinance 135-O-17, directing the City Manager to offer the sale of a vehicle owned by the City through public auction being sponsored by America’s Auto Auctions on Tuesday, December 12, 2017 or any other subsequent America’s Online Auction. For Introduction and Action Approved on consent agenda (9-0) (A13) Ordinance 110-O-17, Decreasing the Number of Class D Liquor Licenses for Farmhouse located at 703 Church Street City Council adopted of Ordinance 110-O-17, decreasing the number of Class D liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. Farmhouse Evanston, LLC would like to change to a Class C liquor license. For Action Approved on consent agenda (9-0) (A14) Ordinance 111-O-17, Increasing the Number of Class C Liquor Licenses for Farmhouse located at 703 Church Street City Council adopted of Ordinance 111-O-17, increasing the number of Class C liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. For Action Approved on consent agenda (9-0) (P1) Granting Vacation Rental License for 1026 Garnett Place City staff recommended approval of a Vacation Rental License for the property located at 1026 Garnett Place. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Held in Committee Motion: Ald. Wynne Watch (P2) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. The Zoning Board of Appeals and City staff recommended adoption of Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active GroundFloor Use, and major zoning relief for a 20’ rear yard setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. For Introduction Failed in Committee (P3) Ordinance 103-O-17, Special Use Permit for Planned Development Located at 1450-1508 Sherman Avenue in the D4 Downtown Transition District City Council adopted Ordinance 103-O-17 for approval of the Planned Development to construct a 15-story, 273-unit residential building with 6,800 square feet of ground floor commercial space, and 200 parking spaces. The Plan Commission’s recommendation was based on a previous version of the development plan for a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space, and 186 parking spaces located at 1450-1508 Sherman Avenue. The development includes four (4) site development allowances. For Action Taken off consent agenda Passed (5-4) Ald. Fiske, Wynne, Fleming and Revelle voted “No” Watch (APP1) For Appointment: Inclusionary Housing Sub-Committee Jolene Saul Inclusionary Housing Sub-Committee Kent Swanson Inclusionary Housing Sub-Committee Lynn Robinson For Action Taken off consent agenda Passed (8-1) Ald. Fisk voted “No” Motion: Ald. Rainey Watch Call of the Wards Ward 1: No Report Watch Ward 2: Congratulated the YWCA for a phenomenal week and raising $556,403 for their Purple Purse Tour. Special note to Dolores Holmes and Director Evonda Thomas for raising over 200K. Mentioned the Art of Evolution Theatre Company for partnering with Mudlark for presenting on issues surrounding race. Lastly Alderman Braithwaite issued a referral to the Plan Development project on 1223 Hartrey and asked Ald. Wynne to place in on the Agenda to discuss project timeline Watch Ward 3: No Report Watch Ward 4: No Report Watch Ward 5: 5th Ward meeting has been cancelled Watch Ward 6: New “Stop” sign coming to Harrison St. and Marcy Ave. Watch Ward 7: No Report Watch Ward 8: No Report Watch Ward 9: 9th Ward meeting on November 18th at the Reba Place Ministry Center starting at 9 a.m. Also congratulated Sketchbook Brewery for celebrating 4 years of service Watch Adjornment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Alderman Wilson led City Council into Executive Session.