HomeMy WebLinkAboutJan 23 2017 cc
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 23, 2017
Roll Call: Alderman Tendam Alderman Braithwaite
Alderman Revelle Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Miller Alderman Holmes
Alderman Fiske
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:05 PM.
Mayor Public Announcements and Proclamations
Mayor Tisdahl thanked Mr. Dave Stoneback in completing water sales to Niles, and
Morton Grove for $750,000/year, as well as a half -a-million to DesPlaines. She also
received calls from Lincolnwood concerning water sales.
Presentation by Evanston Own It
Pastor Zollie came with an entourage of other Pastors who presented to the City a
second check in the amount of $7,000.00 to be used for the youth in Evanston, through
the Parks & Recreation Department.
Mayor Tisdahl then read a timeline of what the Police Department and the City has done
concerning deescalating of the Police’s policies and possible changes. (an attachment of
this timeline report is available with these minutes).
City Manager Public Announcements
City Manager called upon Chief of Police, Richard Eddington to give an update of events.
He announced the open house forum to be held on January 30, 2017 in the Levy Center.
Communications: City Clerk
The Clerk had no communications for the evening. The Clerk remembered to announce
the Primary Election for February 28, 2017. Early voting begins February 13 – 27, 2017
here in the Lorraine H. Morton Civic Center, ground floor. On February 28, 2017 the
voting will be held at all regular polling locations from 6am – 7pm that day.
City Council Agenda January 23, 2017 Page 2 of 8
Public Comment
Dan Coyne gave a shout out for the February 28, 2017 Primary, and reported on the
families affected by the fire and how they all were placed in temporary housing.
Junad Rizki spoke on the cost of snow removal from sidewalks in Evanston. He also
asked for a meeting with City Manager and Candidates to discuss issues soon.
Kelly McCabe wanted to have the Robert Crown renovation with community input from
the residents and how the outreach methodology will be constructed.
Andrew Kasprzycki was representing 30 individuals concerned with the 2015
wrongfully arrest of the Northwestern PHD student, and the actions of the Police
Department. He suggested a citizen oversite board to be formed.
Kara Halzapfel spoke of the Crosby incident as being p ersonal to her. She calls for the
de-escalation of the Police policies.
Jordan Harrison spoke as a concerned Northwestern student on the arrest of Mr.
Crosby. She thanked Ald. Miller for requesting the video and requests more
accountability of the EPD in de-escalating previous policies of undue force.
Devon Reid suggested not to just take 311 questions because it is a disservice to the
community, and to reach out through social media to gather questions as well.
Madelyn Ducre stated the voting for the Welcoming City Ordinance was wrong,
because it is not fair for other people in Evanston and the world.
Items not approved on Consent Agenda:
(A3.4) Change Order No. 2 to Parking Access and Revenue Control System
Contract with Automated Parking Technologies
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the Parking Access and Revenue Control System
(PARCS) contract with Automated Parking Technologies, L.L.C. (APT) (500 W.
18th Street, Suite 301, Chicago, IL) to provide transponders to Sherman Plaza
residents for access to the Sherman Plaza Parking Garage. This change order
includes installation of garage access readers and equipment plus transponders
for residents in the total amount of $140,292.47. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
(A3.7) Agreement with Smithereen Pest Management Services for City Wide
Rodent Control
Staff recommends City Council authorize the City Manager to sign an agreement
with Smithereen Pest Management Services (7400 N. Melvina, Niles, IL 60714)
for the provision of rodent control services for residential properties and public
places in the City of Evanston. The amount indicated for these services is
$30,000 for a period of February 1, 2017 to February 1, 2018. Staff also
recommends a 2 year extension at the expiration of the agreeme nt and an
additional one year option to renew. Funding is provided by Account
City Council Agenda January 23, 2017 Page 3 of 8
100.24.2435.62605, Licensed Pest Control Services, with a budget of $22,800
for FY2017.
For Action
(P2)Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant,
Insomnia Cookies, at 1725 Sherman Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4 -
O-17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies,
at 1725 Sherman Ave. in the D2 Downtown Retail Core and D3 Do wntown Core
Development District. The Zoning Board recommends City Council should
determine appropriate hours of operation for the business. Staff has
subsequently received information about existing Type 2 Restaurants with later
hours than recommended by DAPR and recommends allowing the 3am closing
time proposed by the applicant based on the company’s operations in a large
number of other municipalities. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
For Introduction
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting December 12, 2016.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll –December 26, 2016 through January 8, 2017 $ 2,699,942.49
(A2) Bills List – January 24, 2017
Fiscal Year 2016 $ 2,897,320.70
Fiscal Year 2017 $ 177,193.38
For Action
(A3.1) Change Order No. 1 for the Treated Water Storage Replacement Project
with CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Treated Water Replacement Project (RFP15-55) with
CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of
$95,113.00. This will increase the total contract amount from the original contract
price of $1,174,685.00 to $1,269,798.00. Funding will be from the Water Fund,
City Council Agenda January 23, 2017 Page 4 of 8
Capital Improvement Account 513.71.7330.62145 -733107, which has a FY2017
budget allocation of $3,920,000 for this project.
For Action
(A3.2) Single Source Purchase of One Recycling Vehicle from R.N.O.W
Incorporated
Staff recommends that the City Council approves the purchase of one (1)
recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West
Allis, WI 53227) in the amount of $254,836 for 2017. Staff is recommending the
purchase of a recycle vehicle as a replacement for a like vehicle involved in a
crash in October of 2016 and has been subsequently determined to be a total
loss. Funding for the vehicle will be from the Insurance Fund (Account
605.99.7800.62260).
For Action
(A3.3) Approval of Payment to Duncan Solutions, Inc. for City’s Parking Meter and
Pay By Cell Operations
Staff recommends the City Council authorize expenditure to Duncan Solutions,
Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and its third party vendor, Passport
Parking, to cover the fees associated with parking meter and pay by cell
operations in the amount of $214,000. The new parking meters have a monthly
fee for back office support of $7.25 that is estimated to be a monthly charge of
$12,586 based on a current inventory of 1736 parking meters. Passport Parking
is the third party vendor for Duncan Solutions, Inc. for pay-by-cell activity, and
charges a $.35 per transactions fee for processing. The current 5-year
agreement with Duncan Solutions, Inc. was approved by City Council on July 15,
2013. Funding will be from Account 505.19.7015.65070 with a budget of
$230,000.
For Action
(A3.5) Change Order to the Sikich LLC 2015 Audit Contract
Staff recommends approval of a Change Order to the Sikich LLC Audit contract
for $41,000, increasing the original contract from $83,250 to $124, 250. This
change order stems from two main contract changes, the completion of the
actual Comprehensive Annual Financial Report by Sikich ($12,000) and support
services above the contract limits in the absence of the City’s Accounting
Manager/Controller. Funding is provided as follows: $100,000 from Account
#100.15.1570.62110, Auditing, with a budget of $100,000, and $25,000 from
Account #100.15.1570.61010, Regular Pay, with a budget of $473,693.00.
For Action
(A3.6) Northeastern Illinois Public Safety Training Academy 2017 Membership
Dues
Staff recommends approval of payment of the 2017 Northeastern Illinois Public
Safety Training Academy (NIPSTA) membership fees in the amount of
City Council Agenda January 23, 2017 Page 5 of 8
$23,545.00 for the Fire Department and Public Works Agency. The City of
Evanston became a member in 2006 and ha s used many of the training
opportunities and services they offer. The City’s 2017 membership costs will be
$1497 less than 2011 because the City has been a member for over five
consecutive years. Funding for both the Fire and Public Works Departments’
memberships will be from Fire Department Account 100.23.2305.62360, with a
budget of $44,800.
For Action
(A3.8) Contract with Woodhouse Tinucci Architects, LLC to Provide
Architectural/Engineering Services for the Robert Crown Community
Center, Ice Complex and Library
Staff recommends that City Council authorize the City Manager to execute a
contract to provide architectural/engineering services for the Robert Crown
Community Center, Ice Complex and Library with Woodhouse Tinucci Architects,
LLC (230 W. Superior St., 6th Floor, Chicago, IL) in the amount of $497,500. This
fee is to provide the programming/investigation and schematic concept design
services only. Funding for this project will be provided from Capital Improvement
Program (CIP) 2016 General Obligation Bonds (Account 415.40.4116.62145 –
616017) in the amount of $600,000. Additional project funding is also available
from the 2017 General Obligation Bonds in the amount of $900,000 to be utilized
for future project costs.
For Action
(A4) Resolution 7-R-17, Authorizing Payments Relating to the FY 2017 Capital
Improvement Plan Projects be Reimbursed by the Subsequent 2017
General Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 7 -R-17 authorizing that
payments relating to FY 2017 Capital Improvement Plan project expenditures up
to $14,195,000 be reimbursed by the subsequent 2017 General Obligation bond
issuance.
For Action
(A5) Ordinance 5-O-17, Water Sales Agreement with Morton Grove and Niles
Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the
City Manager to execute a Water Supply Agreement with the Villages of Morton
Grove and Niles. The initial term of the agreement is for 40 years with two 10
year extension provisions at the discretion of Morton Grove and Niles.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 3-O-17, Granting a Special Use for Commercial Indoor
Recreation, Staley Martial Arts, at 1806 Church St.
City Council Agenda January 23, 2017 Page 6 of 8
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3 -
O-16 granting special use approval for Commercial Indoor Recreation, Staley
Martial Arts, at 1806 – 1806 ½ Church St. in the B2 Business District and the
oWE West Evanston Overlay District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
Alderman Braithwaite requests suspension of the Rules for Introduction and
Action by City Council on January 23, 2017.
For Introduction and Action
(P3 )Ordinance 165-O-16, Granting a Special Use for a Type 2 Restaurant, Sushi
Burrito, at 1565 Sherman AvenueThe Zoning Board of Appeals and City staff
recommend adoption of Ordinance 165-O-16 granting special use approval for a
Type 2 Restaurant, Sushi Burrito, at 1565 Sherman Ave. in the D2 Downtown
Retail Core District. The applicant has complied with all zoning requirements and
meets all of the standards for a special use for this district.
For Action
(P4) Ordinance 2-O-17, Granting Landmark Status to Building and Lot of Record
at 2771 Crawford Avenue
The Preservation Commission and City staff recommend adoption of Ordinance
2-O-17 designating 2771 Crawford Avenue as an Evanston Landmark.
For Action
Alderman Rainey motioned to approve the Consent Agenda with a second from
Alderman Braithwaite. Roll Call Vote was 9-0 and the Consent Agenda was
approved.
Items for discussion:
(A3.4) Change Order No. 2 to Parking Access and Revenue Control System
Contract with Automated Parking Technologies
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the Parking Access and Revenue Control System
(PARCS) contract with Automated Parking Technologies, L.L.C. (APT) (500 W.
18th Street, Suite 301, Chicago, IL) to provide transponders to Sherman Plaza
residents for access to the Sherman Plaza Parking Garage. This change order
includes installation of garage access readers and equipment plus transponders
for residents in the total amount of $140,292.47. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
Alderman Braithwaite stated the issue was held over until February 13, 2017.
This was to allow staff to follow-up with the vendors.
(A3.7) Agreement with Smithereen Pest Management Services for City Wide
Rodent Control
City Council Agenda January 23, 2017 Page 7 of 8
Staff recommends City Council authorize the City Manager to sign an agreement
with Smithereen Pest Management Services (7400 N. Melvina, Niles, IL 60714)
for the provision of rodent control services for residential properties and public
places in the City of Evanston. The amount indicated for these services is
$30,000 for a period of February 1, 2017 to February 1, 2018. Staff also
recommends a 2 year extension at the expiration of the agreement and an
additional one year option to renew. Funding is provided by Account
100.24.2435.62605, Licensed Pest Control Services, with a budget of $22,800
for FY2017.
For Action
Alderman Braithwaite stated the issue was decided to be held over until February
13, 2017. There will be no interruption of services while waiting to hear from the
vendor.
(P2)Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant,
Insomnia Cookies, at 1725 Sherman Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4 -
O-17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies,
at 1725 Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core
Development District. The Zoning Board recommends City Council should
determine appropriate hours of operation for the business. Staff has
subsequently received information about existing Type 2 Restaurants with later
hours than recommended by DAPR and recommends allowing the 3am c losing
time proposed by the applicant based on the company’s operations in a large
number of other municipalities. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
For Introduction
Alderman Revelle motioned for approval and Alderman Rainey second the
motion. The motion was amended with Sec 3B to reflect the time change to 3
am. for closing.
Call of the Wards:
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Revelle had no report.
Ward 8, Alderman Rainey had no report.
Ward 9, Alderman Miller had no report.
Ward 1, Alderman Fiske stated she’s proud of the women of America and those
on the Council. She is requesting a written agreement from Northwestern
concerning the two properties NU is proposing to purchase with full details.
City Council Agenda January 23, 2017 Page 8 of 8
City Manager Bobkiewicz stated NU was requesting 1840 Oak, and a non -
university entity inquired about the 2522 Orrington adjacent to President
Schapiro’s home. He will have an update in the February 13th packet.
Ward 2, Alderman Braithwaite stated it was a pleasure & honor to attend the
inauguration & installment of Pastor Nabors as the new President of NAACP. He
also thanked Mr. George Mitchell for his years of service as the outgoing Pres.
Ward 3, Alderman Wynne She thanked the residents for attending last weeks
3rd ward meeting. She congratulated all persons who marched around the world
and here in Evanston.
Ward 4, Alderman Wilson had no report.
Ward 5, Alderman Holmes stated there was a fantastic 5th ward meeting last
week with representatives from every ward in the city. She and the Mayor
witnessed the 6 buses that departed from ETHS heading for Washington, DC.
She also thanked Mr. Mitchell for services rendered to the NAACP, and
congratulated Pastor Nabors for accepting the Presidency.
Mayor Tisdahl thanked the woman who made hats for the group. She then
asked for a motion to adjourn the Regular Meeting of the Evanston City Council
the motion was made by Alderman Tendam and second by numerous Aldermen
vocally. The meeting adjourned at 9:00 PM.
Submitted by,
Rodney Greene, MMC
City Clerk