HomeMy WebLinkAboutFeb 13 2017 cc
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 13, 2017
Roll Call: Alderman Revelle Alderman Braithwaite
Alderman Rainey Alderman Wilson
Alderman Miller Alderman Holmes
Alderman Fiske Alderman Tendam
Absent: Alderman Wynne
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:00 PM.
Mayor Public Announcements and Proclamations
Mayor Tisdahl announced the death of Alderman Wynne’s father, and that was why she
was absent from the meeting. In forming the new committee of Marcus Campbell Wood,
need to include young Afro-American men as well. Mayor Tisdahl requested ETHS
students be included as well. She also mentioned the Mayor’s Summer Youth
Employment Program & Job Fair to be on March 11, 2017. Alderman Fiske was
concerned about the contact initiatives to inform all who may be interested in joining the
committee. Alderman Braithwaite requested a follow-up to conversations of Police arrest
records and contacts.
Black History Month Proclamation
City Manager Public Announcements
Refugee Task Force Presentation was presented by Community Development Director &
the Housing Analyst.
2016 Crime Statistics were presented by Commander Pickett, and he passed out a chart
showing the crime index number by monthly. Burglarie s and motor vehicle thefts had
increased while other areas had decreased. He also introduced the acronym C.L.E.A.R.
(C= call when suspicious appearances, L= lock all doors, E= encourage neighbors to get
involved, A= avoid leaving items visible in your vehicles, R= record serial numbers of
your possessions).
Emerson/Ridge/Green Bay Project Award Presentation from American Public Works
City Council Agenda February 13, 2017 Page 2 of 11
Association was shared with the Council by Laura Biggs, City Engineer . This Project was
under 11 million dollars, which why we won this honor and award.
Communications: City Clerk
City Clerk Greene announced 103 early voters came out today for the February
Primary, he mentioned the 1992 Referendum which only spoke of the Mayoral
Candidate receiving 51% will be declared the Mayor. If neither obtains 50% +, the two
Mayoral candidates who receive the highest votes will move forward and be placed on
the April 4th Ballot with the two Aldermanic candidates who received the two highest
votes as well.
Public Comment
Hank Goldman spoke of his concerns regarding the Sherman Plaza Garage, with hopes
this issue will be resolved soon for the residents of Sherman Plaza.
Carolyn Murray spoke of an appeal process that should be in place for the taxpayers, and
she felt with her appeal concerning the election process was not there for her. She
suggested there should be a preempted process in the future to avail the moving forward
of appeals or complaints. She also spoke of the Welcoming City Ordinance, and do we
have any subsidies to protect the lost funds if indeed the President pulls funding from
those cities that have a Welcome City status.
Items not approved on Consent Agenda:
(A3.1) Recent Northwestern University Property Acquisition – 1840 Oak Avenue
It is recommended that the City Council receive this report regarding
Northwestern University’s recent property acquisition of 1840 Oak Avenue within
the boundaries of the Research Park zoning district and refer the item back to
Administration & Public Works for further discussion at its March 13, 2017
meeting.
For Action
(A3.2) Water Supply Agreement Updates – Skokie and Lincolnwood
Staff recommends that the City Council receive and file this update.
For Action: Accept and Place in File
(A3.11) Change Order No. 2 with Automated Parking Technologies, LLC for
Sherman Garage Parking Access
Staff recommends City Council receive an updated report and continue
consideration of authorizing the City Manager to execute Change Order No. 2 to
the Parking Access and Revenue Control System (PARCS) contract with
Automated Parking Technologies, L.L.C. (APT) (500 W. 18th Street, Suite 301,
Chicago, IL) to provide Sherman Plaza residents with transponders for access to
the Sherman Plaza Parking Garage. This change order includes installation of
City Council Agenda February 13, 2017 Page 3 of 11
garage access readers, equipment and transponders in the amount of
$140,292.47. Upon hearing of issues Sherman Plaza residents were having with
PARCS, City staff directed APT to perform updates. As these updates a re
currently in progress, staff would like additional time to monitor the current
system and analyze if this change order is needed. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – January 9, 2017 through January 22, 2017 $ 3,209,369.02
(A2) City of Evanston Bills – February 14, 2017
FY: 2016 $ 882,542.64
FY: 2017 $ 1,661,100.09
For Action
(A3.3)One-year Contract Extension with Mid-American Water of Wauconda for
the 2016 Water Distribution System Materials Contract
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension of the 2016 Distribution System Materials contract (Bid
16-15) with Mid-American Water of Wauconda (1125 N. Old Rand Road,
Wauconda, IL) in the amount of $50,000. Purchase of materials under this
contract will be funded from the Water Fund, Acco unt 510.40.4540.65055. The
FY 2017 budget has an allocation of $155,000 in this account for the purchase of
all distribution materials.
For Action
(A3.4) Renewal of the Annual Harris Maintenance and Support Sole Source
Agreement
Staff recommends that the City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement with
Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for
Harris NorthStar Utility Billing software, in the amount of $40,480.31. This
agreement will be for the term of March 1, 2017 through February 28, 2018.
Funding for this purchase will be from Account 510.40.4225.62340, which has an
FY 2017 budget allocation of $45,000.00.
For Action
City Council Agenda February 13, 2017 Page 4 of 11
(A3.5) Approval of Estimated Annual User Charge for 2017 with the Metropolitan
Water Reclamation District of Greater Chicago for Disposal of Sludge
Generated as Part of the Water Treatment Process
Staff recommends City Council approval of the Estimated Annual User Charge
for 2017 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount $215,770.96. Four quarterly payments of $53,942.74 will
be made beginning in February 2017 and ending November 2017. Funding for
this work will be from the Water Fund, Account 510.40.4220.62420. This account
has a budget of $300,000.00 specifically allocated for MWRDGC sludge disposal
fees.
For Action
(A3.6) Contract with Garland/DBS, Inc. for Fog House Roof and Masonry
Improvements
Staff recommends that City Council authorize the City Manager to execute a
contract for Fog Houses Roof and Masonry Improvements with Garland/DBS,
Inc. (3800 East 91st St, Cleveland, OH) in the amount of $354,947. Funding for
this work will be from the Capital Improvement Fund, which has a budget of
$400,000 for this project as follows: $250,000 from 2016 GO Bonds (Account
415.40.4116.65515), with a Budget of $250,000; and $104,947 from 2017 GO
Bonds (Account 415.40.4117.65515) with a budget of $150,000.
For Action
(A3.7) Agreement with Stanley Consultants for South Standpipe Pump Station
Motor Control Center and Building Improvements
Staff recommends that City Council authorize the City Manager to execute an
agreement for Engineering Services for South Standpipe Pump Station Motor
Control Center (MCC) and Building Improvements (RFP 16 -74) with Stanley
Consultants (8501 W. Higgins Road, Suite 730, Chicago, IL 60631) in the not-to-
exceed amount of $123,212.00. Funding will be from the Water Fund, Account
513.71.7330.62145-717006, which has a FY 2017 budget allocation of $375,000
for engineering and construction.
For Action
(A3.8) Renewal of the Annual Maintenance Plan Agreement with Cushman &
Wakefield for Sherman Plaza
Staff recommends that City Council authorize the City Manager to execute an
agreement to continue maintenance services for Sherman Plaza with Cushman
& Wakefield (agent for Highland Property Management, LLC), 9500 W. Bryn
Mawr Avenue, 8th Floor, Rosemont, IL 60018 at a not-to-exceed cost of
$115,000. Actual costs are estimated to be less than $90,000. This agreement
was originally approved in 2006. The agreement covers the period of January 1,
2017 through December 31, 2017. Funding will be from the Parking Fund
(Account 505.19.7036.62660) with a FY 2017 Budget of $95,000.
City Council Agenda February 13, 2017 Page 5 of 11
For Action
(A3.9) Repurposing of Retired Ambulance (Fleet #317) to a Dedicated Evanston
Fire Department Underwater Rescue Response Vehicle
Staff recommends that the City Council approve the repurposing of Fleet Vehicle
#317 (Ambulance 24) to a dedicated Evanston Fire Department (EFD)
underwater rescue response vehicle. Repurposing Ambulance #317, which
would be scheduled for auction in 2017, will give the EFD Underwater Rescue
Team necessary space to properly store and deploy their equipment in a very
cost efficient manner, as compared to the purchase of new dive vehicle which
would cost in excess of $100,000. As this repurposed ambulance is a
supplemental vehicle designed for a specific function, the vehicle is not a part of
the fleet inventory for replacement purposes. The funding will be from the EFD
Foreign Fire Tax. The Tax Board approved the expenditure on December 13,
2016. An itemized list of costs can be found on the attached transmittal
memorandum.
For Action
(A3.10)Agreement with Smithereen Pest Management Services for City Wide
Rodent Control
Staff honors the request of the City Council to meet with the Smithereen
Representative to further discuss scope of work and expectations in executing
the contractual relationship with the City of Evanston. Staff recommends City
Council authorize the City Manager to sign an agreement with Smithereen Pest
Management Services (7400 N. Melvina, Niles, IL 60714) for the provision of
rodent control services for residential properties and public places in the City of
Evanston. The amount indicated for these services is $30,000 for a period of
February 1, 2017 to February 1, 2018. Staff also recommends a 2 year extension
at the expiration of the agreement and an additional one year option to renew.
Funding is provided by Account 100.24.2435.62605, License d Pest Control
Services, with a budget of $22,800 for FY2017.
For Action
(A4) Resolution 11-R-17, Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for Fifty Parking Spaces at the 525 Church Street
Parking Garage with Northwestern University
Staff recommends that the City Council adopt Resolution 11 -R-17 authorizing the
City Manager to enter into a one-year parking lease for 50 vehicles with
Northwestern University, 633 Clark, Evanston, IL 60208 effective March 1, 2017
– February 28, 2018.
For Action
City Council Agenda February 13, 2017 Page 6 of 11
(A5) Resolution 12-R-17, Authorizing the City Manager to Enter into a One Year
Parking Lease Agreement for One Hundred and Fifty Parking Spaces at the
1800 Maple Avenue Parking Garage with Northwestern University
Staff recommends that the City Council adopt Resolution 12 -R-17 authorizing the
City Manager to enter into a one-year parking lease for 150 spaces at the Maple
Avenue Garage with Northwestern University, 633 Clark, Evanston, IL 60208
effective March 1, 2017 – February 28, 2018.
For Action
(A6) Resolution 13-R-17, Advocating for the Repeal of Preemption of Local
Government Regulation of Pesticides
Alderman Revelle and City Staff recommend City Council adopt Resolution 13-R-
17, which sets forth a position that the Illinois General Assembly should repeal
the preemption of local government regulation of pesticides.
For Action
(A7) Resolution 3-R-17, Authorizing the City Manager to Sign a Local Public
Agency Agreement with IDOT for Federal Participation in the Construction
of the Main Street CTA Station at Chicago Avenue Bike Parking Project
Staff recommends City Council adopt Resolution 3 -R-17 authorizing the City
Manager to sign the Local Public Agency Agreement for Federal Participation
with the Illinois Department of Transportation (IDOT) to fund the local share of
the construction costs of the bike parking project at the Main Street CTA Station
at Chicago Avenue. The project cost is estimated at $70,000 of which $56,000
(80%) will be paid for by the federal Congestion Mitigation Air Quality (CMAQ)
grant, and the remaining $14,000 (20%) wil l be the City’s share. Funding for this
work will be from the CIP Fund 2017 General Obligation Bonds (Account
415.40.4117.65515 – 417020) for Bike Infrastructure Improvements. Upon
completion of the project, the Regional Transportation Authority (RTA) wi ll
reimburse the City up to $14,000 for the local share of construction.
For Action
(A8) Resolution 10-R-17, Authorizing City Manager to Submit an Application for
Grant Funds from the Congestion Mitigation and Air Quality Control
Program for the Emerson Street Traffic Signals Modernization Project
Staff recommends City Council adopt Resolution 10-R-17 authorizing the City
Manager to apply for Congestion Mitigation and Air Quality (CMAQ) Grants for
the Emerson Street Signal Modernization Project. The estimated total
construction cost of the Emerson Street Signal Modernization Project is
$1,100,000 of which $880,000 (80%) would be funded by CMAQ Grant funds.
The remaining estimated $220,000 for construction would be funded by the City.
In addition, the City would also need to fund the engineering services during
construction, estimated to cost $110,000. Funding for the City costs would be
provided through future General Obligation Bonds. Design engineering will be
funded through funds transferred to the CIP Fund as part of Ordinance 45-O-7
City Council Agenda February 13, 2017 Page 7 of 11
from the developer of the Planned Unit Development located at 1890 Maple and
1881 Oak Avenue.
For Action
(A9) Ordinance 1-O-17, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends adoption of Ordinance 1-O-17 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution
Control Loan Program for the construction of the Large Diameter Sewer
Rehabilitation - Mulford Street Part 2. This ordinance authorizes the City to
borrow up to $600,000. The debt service will be paid from the Sew er Fund. A
copy of the long-term sewer fund analysis is attached that includes this loan and
the debt service for repayment.
For Introduction
(A10) Ordinance 6-O-17, Amending Various Sections of the City Code Reducing
the Permissible Sound Levels for Mechanical Equipment and Application
From 65 dB to 55 dB
Staff recommends City Council adopt Ordinance 6-O-17, amending the 2012
International Mechanical Code (IMC), 2012 International Fuel Gas Code (IFGC)
and 2012 International Residential Code (IRC), the adopted codes of the City, to
reduce the allowed decibel (dBA) of mechanical equipment from 65dBA to
55dBA when measured at an adjacent property line.
For Introduction
(A11) Ordinance 5-O-17, Authorizing the City Manager to Execute an Agreement
to Sell Water to New Wholesale Water Customers, the Villages of Morton
Grove and Niles
Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the
City Manager to execute a Water Supply Agreement with the Villages of Morton
Grove and Niles. The initial term of the agreement is for 40 years with two 10
year extension provisions at the discretion of Morton Grove and Niles (MG-N).
On January 23, 2017 Morton Grove approved an ordinance authoring their
Village Manager to execute the water supply agreement. On January 24, 2017
Niles approved an ordinance authoring their Village Manager to execute the
water supply agreement.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Community Partners for Affordable Housing Proposal for the
Administration of the Inclusionary Housing Ordinance Waitlist
The Housing, Homelessness and Human Relations Commission and staff
recommend approval of a proposal from Community Partners for Affordable
City Council Agenda February 13, 2017 Page 8 of 11
Housing (CPAH) for $20,778 to administer a centralized wait list for affordable
units as part of the implementation of the Inclusionary Housing Ordinance. This
recommendation is based on CPAH’s experienc e implementing other municipal
inclusionary housing ordinances. Funding is from the Affordable Housing Fund
Account 250.21.5465.62490, which has a budget of $75,000, out of a total FY
2017 Fund budget of $1,658,793.
For Action
(P2) Ordinance 13-O-17, Granting a Special Use for a Micro-Distillery at 600 Main
Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
13-O-17 granting special use approval for a Micro -Distillery at 600 Main St. in the
B2 Business District and the oDM Dempster-Main Overlay District. The applicant
has complied with all zoning requirements and meets all of the standards for a
special use for this district. Alderman Wynne requests suspension of the Rules
for Introduction and Action by City Council on February 13, 2017.
For Introduction and Action
(P3) Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant,
Insomnia Cookies, at 1725 Sherman Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4 -
O-17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies,
at 1725 Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core
Development District. The Zoning Board recommends City Council should
determine appropriate hours of operation for the business. Staff has
subsequently received information about existing Type 2 Restaurants in the area
with later hours than recommended by DAPR and rec ommends allowing the 3am
closing time proposed by the applicant based on the company’s operations in a
large number of other municipalities. Ordinance 4-O-17 has been updated to
reflect City Council’s Introduction vote with the 3am closing time. The applicant
has complied with all zoning requirements and meets all of the standards for a
special use for this district.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Le Tour de Noir Entreprise Evanston and Business Expo Request for
Funding
Staff and the Economic Development Committee recommend approval of funding
for the Black Business Consortium of Evanston/Northshore for an amount not to
exceed $2,100.95 for costs associated with the Le Tour de Noir Entreprise
Evanston and Black Business Expo. Any costs incurred prior to City Council
approval will not be reimbursed. Staff recommends utilizing the Economic
Development Business Retention/Expansion Fund (Account
City Council Agenda February 13, 2017 Page 9 of 11
100.15.5300.62662). The FY 2017 Adopted Budget for this account is $250,000.
To date, $0 has been spent from this account.
For Action
(O2) Evanston Explorers Request for Funding
Staff and the Economic Development Committee recommend approval of funding
for the Evanston Explorers business group for an amount not to exceed
$1,120.00 cover the marketing costs associated with the Evanston Explorers
kickoff event and the group’s first year of website and mobile app services. Staff
recommends utilizing the Economic Development Business Retention/Expansion
Fund (Account 100.15.5300.62662). The FY 2017 Adopted Budget for this
account is $250,000. To date, $0 has been spent from this accou nt.
For Action
(O3) Great Merchant Grant Program Update
The Economic Development Committee and staff recommend approval of
proposed revisions to the Evanston Great Merchant Grant program. Staff
recommends utilizing the Economic Development Fund’s Business District
Improvement Fund (Account: 225.21.5300.65522).
For Action
(O4) Resolution 17-R-17, Authorizing the City Manager to Negotiate an
Agreement with Sweet Vendome, Inc. to Lease City-Owned Property at 633
Howard Street
Staff and Economic Development Committee recommend that City Council adopt
Resolution 17-R-17, authorizing the City Manager to negotiate an agreement with
Sweet Vendome, Inc. to lease City-owned property at 633 Howard Street. Staff
will conduct further due diligence and real estate lease negotiations with the
potential restaurant tenant to be located at 633 Howard Street.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Housing, Homelessness and Human Relations Commission - Ellen Cushing
For Action
Alderman Rainey motioned for approval of the Consent Agenda, 2 nd by Alderman
Holmes. 8-0 vote of approval the Consent Agenda was approved.
Items for discussion:
(A3.1) Recent Northwestern University Property Acquisition – 1840 Oak Avenue
It is recommended that the City Council receive this report regarding
Northwestern University’s recent property acquisition of 1840 Oak Avenue within
City Council Agenda February 13, 2017 Page 10 of 11
the boundaries of the Research Park zoning district and refer the item back to
Administration & Public Works for further discussion at its March 13, 2017
meeting.
For Action
Alderman Braithwaite motioned for approval, 2nd by Alderman Revelle. The
motion passed with 8-0 vote.
(A3.2) Water Supply Agreement Updates – Skokie and Lincolnwood
Staff recommends that the City Council receive and file this update.
For Action: Accept and Place in File
Alderman Braithwaite motioned for approval and 2 nd by Alderman Fiske. City
Manager suggested to Council to have this item coming back to Council on
February 27th.
(A3.11)Change Order No. 2 with Automated Parking Technologies, LLC for
Sherman Garage Parking Access
Staff recommends City Council receive an updated report and continue
consideration of authorizing the City Manager to execute Change Order No. 2 to
the Parking Access and Revenue Control System (PARCS) contract with
Automated Parking Technologies, L.L.C. (APT) (500 W. 18th Street, Suite 301,
Chicago, IL) to provide Sherman Plaza residents with transponders for access to
the Sherman Plaza Parking Garage. This change order includes installation of
garage access readers, equipment and transponders in the amount of
$140,292.47. Upon hearing of issues Sherman Plaza residents were having with
PARCS, City staff directed APT to perform updates. As these updates are
currently in progress, staff would like additional time to monitor the current
system and analyze if this change order is needed. Funding for the project will be
provided by the FY2017 Parking Fund Capital Improvement (Account
505.19.7005.65515) with a budget $3,020,000.
For Action
Alderman Braithwaite motioned for approval and Alderman Holmes 2 nd.
Alderman Fiske made an amendment and Alderman Tendam 2 nd. Roll Call Vote
6-2 (Aldermen Braithwaite and Holmes voted nay), the motion passed.
Call of the Wards:
Ward 7, Alderman Revelle had no report
Ward 8, Alderman Rainey had no report
Ward 9, Alderman Miller had no report
Ward 1, Alderman Fiske announced a joint ward meeting with her and Alderman
Wilson at the Library on Tuesday, March 2nd.
Ward 2, Alderman Braithwaite had no report.
City Council Agenda February 13, 2017 Page 11 of 11
Ward 4, Alderman Wilson made a reference to Human Services Committee to look
into juvenile expungements working with the Law Department to devise a system
to address this issue.
Ward 5, Alderman Holmes announced the candidates for district 65 & 202 will be
in attendance at her 5th ward meeting Thursday.
Ward 6, Alderman Tendam announced a Ward meeting February 23rd 6PM Three
Crowns Park there will be discussion of the District 65 Referendum.
Mayor Tisdahl announced her Town Hall Meeting on February 21st, 7PM at the
Levy Center
Alderman Wilson motioned to convene into an Executive Session to discuss Personnel
and Litigation, Alderman Holmes 2nd and with a Voice Vote the meeting ended at 8:57
P.M.
Submitted by,
Rodney Greene