HomeMy WebLinkAboutMar 13 2017 cc
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 13, 2017
Roll Call: Alderman Fiske Alderman Tendam
Alderman Wynne Alderman Revelle
Alderman Wilson Alderman Rainey
Alderman Holmes Alderman Miller
Absent: Alderman Braithwaite
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:08 PM.
Mayor Public Announcements:
Mayor Tisdahl announced the renaming and ribbon-cutting ceremony for the Post Office
to be the Abner J. Mikva. THE Mayor’s Summer Youth Program netted 863 students who
came out in search of job potential. She stated there was a 26% increase over the
previous year with1000 available jobs. She then gave a breakdown of how many
students were from each ward.
City Manager Public Announcements:
The City Manager announced the success of Northwestern
Transit Planning 4 All Survey
Communications: City Clerk
City Clerk had no communications.
Public Comment
Mike Vasilko, expressed his concern with the procedure the city uses in awarding
companies with contracts for projects in the city. He believed he was overlooked
because of his whistle blowing last year.
City Council Agenda March 13, 2017 Page 2 of 11
Junad Rizki, spoke of the conflict of interest and ethics of a Mayoral candidate as the
President of First Bank & Trust. He also agreed with Mr. Vasilko to table the A3.13 item
on the Consent Agenda.
Heather Sweeney, stressed the point of stop advertising in Evanston Now because of
its history of divisive reporting and not in line of serving all of Evanston, and she has a
petition that many Evanston residents signed to request funding to Evanston be
stopped.
Stephanie Ternycz, she too spoke on stopping spending funds in publications and
censorship or is it beneficial to the city. If it does more harm than good it should be
stopped.
Lisa Applegate, a journalist for many years and it’s the reporter’s obligation to strive for
accurate facts with an unbiased reported attitude.
Madelyn Ducre’, she apologized to the Law Department, Mayor and her secretary. She
wanted to know if the election is ethical or not, and asked the Aldermen how do you
separate and distinguish people you stop and frisk.
Items not approved on Consent AGENDA:
(A2) City of Evanston Bills – March 14, 2017 $ 3,315,207.85
(A3.13)Howard Street Theatre Architectural Services Contract with Ross Barney
Architects, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract to provide architectural services for the Howard Street Theatre with
Ross Barney Architects, LLC (10 W. Hubbard, Chicago, IL) in the amount of
$150,455. Funding for this project will be provided from Capital Improvement
Program (CIP) Howard-Ridge TIF funds (Account 415.40.4116.62145 – 617016),
which has an FY 2017 budget allocation of $1,400,000. The Howard Ridge TIF
will issue debt and will pay the debt service costs for the architectural and
construction costs for this project.
For Action
(A3.15)Report Regarding Northwestern University’s Voluntary Annual Payments
Referenced in its January 31, 2017 Letter to the City
Staff recommends City Council receive this report regarding a recent
Northwestern University property acquisition of 1840 Oak Avenue and a status
report on the remaining properties owned by Northwestern in the Research Park
district.
For Action: Accept and Place on File
(A6) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723
Howard Street to Theo Ubique
Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the
City Manager to execute a lease of City-owned real property located at 721-723
Howard Street with Theo Ubique. The lease would be for ten years and includes
four, five-year options for additional lease periods. Rent is proposed to be $3,500
per month or $42,000 annually for the first three years. Theo Ubique will make
City Council Agenda March 13, 2017 Page 3 of 11
six payments totaling $204,450 to the City to cover a portion of the costs
associated with renovating the building. A two-thirds majority of City Council is
required to adopt Ordinance 23-O-17.
For Introduction
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meetings February 27, 2017
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – February 6, 2017 through February 19, 2017 $ 3,007,215.30
For Action
(A3.1) Fourth Quarter Financial Report for Fiscal Year 2016
Staff recommends City Council accept and place the Fourth Quarter Financial
Report for FY 2016 on file.
For Action: Accept and Place in File
(A3.2) Self-Contained Breathing Apparatus Purchase with Municipal Emergency
Services, Inc.
Staff recommends City Council approval for the purchase of 38 Self-Contained
Breathing Apparatus from Municipal Emergency Services, Inc., (124 East First
Street, Deer Park, IL 61733). The cost of the purchase is $243,200. The funding
will come in part from a grant competition through which the Fire Department
won an award of $221,091 from the Department of Homeland Security’s
Assistance to Firefighters Grant Program. The City of Evanston is responsible
for 10% of that amount ($22,109) under the terms of the grant. The grant match
funding source will come from funds budgeted to 100.23.2305.62670.
For Action
(A3.3) Professional Service Agreement with Connelly’s Academy for Martial Arts
Instruction at the Levy Center
Staff recommends that City Council authorize the City Manager to execute a sole
source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL)
through December 2018 for a martial arts program services at the Levy Senior
Center. Revenue from program registrations are deposited into the General Fund
Account, Levy Senior Center 100.30.3055.53565 and expenses for instruction
paid from 100.30.3055.62505. Compensation for the vendor is based on the
following percentages of revenue collected: 60% Vendor Revenue, 40% City
Revenue. Staff projects total 2017 expenditure payments to Connelly’s Academy
at $32,400 and revenues of $54,000.00, based on anticipated participation.
City Council Agenda March 13, 2017 Page 4 of 11
For Action
(A3.4) Single Source Purchase of Ford Original Equipment Manufacturer Parts
and Vehicle Service from Golf Mill Ford
Staff recommends City Council approval of a single source purchase of Original
Equipment Manufacturer (OEM) parts and service with Golf Mill Ford Inc. (9401
N. Milwaukee Avenue, Niles, IL) in the amount of $86,500 through March of
2018. In April of 2012, the City went out for bid and Golf Mill Ford was selected
as the lowest and only responsive bidder. Golf Mill Ford is the closest OEM
dealer and will provide the City with a 30% discount off list price for parts.
Funding for this purchase will be from the Major Maintenance, Materials to
Maintain Autos Fund (Account 600.26.7710.65060), with a breakdown as follows:
$69,500 for FY 2017 (with a budget of $1,050,000), and $17,000 for January –
March 2018.
For Action
(A3.5) Contract Renewal for Tire Repair and Recap Services from Wentworth Tire
Service
Staff recommends City Council approval for the City Manager to authorize a one
(1) year renewal for tire repair and recap services in the amount of $24,672 with
Wentworth Tire Service (300 North York Road, Bensenville, IL). In April 2016,
staff solicited bids for tire mounting, dismounting, and recapping services for a
one (1) year period, with the right to extend the agreement for up to two (2) one -
year periods. This will be the first one (1) year request for re newal. Funding will
be from the Tires and Tubes Fund (Account 600.19.7710.65065) with a budget of
$100,000.
For Action
(A3.6) Contract with Christopher B. Burke Engineering, Ltd. For Engineering
Services for Phase 3 of the Fountain Square Renovation Project
Staff recommends City Council authorize the City Manager to amend an existing
engineering services contract for Phase 3 of the Fountain Square Renovation
Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W.
Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $345,634.01.
This will modify the existing agreement amount from $401,897.88 to $747,531.89
and extend the contract deadline from June 30, 2017 to June 30, 2018. Funding
is available from multiple funds as identified in the 2017 Capital Improvements
Plan and as noted: $180,000 from the Washington National TIF (Account
415.40.4217.62145 – 516004) with a FY 2017 Budget of $180,000; and
$165,634.01 from the 2017 GO Bond in the Capital Improvements Fund (from
other project savings on Sheridan Rd/Chicago Ave project) (Account
415.40.4117.62145 – 516004) with a FY 2017 Budget of $200,000. No other
project will be deferred as a result of the use of the Sheridan/Chicago Avenue
cost savings.
For Action
City Council Agenda March 13, 2017 Page 5 of 11
(A3.7) Contract with Copenhaver Construction for Fountain Square Renovations
Staff recommends City Council authorize the City Manager to execute a contract
for the Fountain Square Renovation Project with Copenhaver Construction (75
Koppie Drive, Gilberts, Illinois) in the amount of $5,900,266.70. Funding is
available from multiple funds as identified in the 2017 Capital Improvements Plan
and as noted: $4,740,000 from the Washington National TIF (Account
415.40.4217.65515 – 516004) with a FY 2017 Budget of $4,740,000;
$262,960.00 from the 2017 GO Bond in the Capital Improvements Fund (for Alt
#7 - Sheridan Road lighting) (Account 415.40.4117.65515 – 415450) with a FY
2017 Budget of $290,000; and $897,306.70 from the 2017 GO Bond in the
Capital Improvements Fund (from other project savings) (Account
415.40.4117.65515 – 516004) with a FY 2017 Budget of $1,000,000.
For Action
(A3.8) Contract with Landscape Concepts Management, Inc. for 2017 Green Bay
Road Landscape Maintenance
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Green Bay Road Landscape Maintenance contract to the low bidder,
Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL,
60030) in the amount of $24,966.90. Funding for this project is included in the
proposed FY 2017 General Fund budget (Account 100.40 .4330.62195), which
has a total allocation of $142,000.00.
For Action
(A3.9) Contract with Schroeder & Schroeder, Inc. for the 50/50 Sidewalk
Replacement Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 50/50 Sidewalk Replacement Project (Bid No. 17-12) with Schroeder
& Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of
$208,900.00. Funding will be provided from the Capital Improvement Program
(CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417021) in the
amount of $150,000 and from estimated private funds in the amount of $58,900.
This project is budgeted at $150,000 for FY 2017.
For Action
(A3.10)Contract Extension for Pavement Patching with J.A. Johnson Paving
Company
Staff recommends that City Council authorize the City Manager to execute a one
year contract extension for pavement patching with J.A. Johnson Paving
Company (1025 E. Addison Ct., Arlington Heights, I L) in the amount of
$600,000.00. This contract award is part of a bid let by the Municipal Partnering
Initiative. Funding for this service will be from the Capital Improvement Fund
(Account 415.40.4116.65515 - 417023) which has $600,000 budgeted for the
supplemental patching program in 2017.
For Action
City Council Agenda March 13, 2017 Page 6 of 11
(A3.11)Sole Source Purchase of Concrete from Ozinga Ready Mix Concrete, Inc.
Staff recommends the City Council authorize the City Manager to execute a one -
year single source contract for the purchase of concrete and flowable fill with
Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the
amount of $42,100. Funding will be provided as follows: General Fund (Account
100.40.4510.65055 with a budget of $100,000) in the amount of $26,900; Water
Fund (Account 510.40.4540.65051 with a budget of $27,600) in the amount of
$7,600; Sewer Fund (Account 515.40.4530.65051 with a budget of $10,000) in
the amount of $7,600.
For Action
(A3.12)Contract with Hoerr Construction for the 2017 CIPP Contract A
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2017 CIPP Sewer Rehabilitation Contract A (Bid No. 17 -15) with
Hoerr Construction, Inc. (1601-D W. Luthy Drive, Peoria, IL) in the amount of
$210,088.00. Funding for this project is from Sewer Fund, Account
515.40.4535.62461 - 417010, which has a FY 2017 budget of $665,000.
For Action
(A3.14)Howard Street Corridor Improvement Project Engineering Services
Contract with Christopher B. Burke Engineering, Ltd.
Staff recommends that City Council authorize the City Manager to execute a
contract to provide Phase I Engineering Services for the Howard Street Corridor
Improvement Project with Christopher B. Burke Engineering, Ltd. (9575 W.
Higgins Road, Suite 600 Rosemont, IL 60018) in the amount of $289,820.70.
This project will be funded from the City’s Capital Improvement Program (CIP)
2017 General Obligation Bonds (Account No. 415.40.4117.65515-417002),
which has an FY 2017 budget of $300,000.
For Action
(A4) Resolution 23-R-17, Affirming the City of Evanston’s Commitment to
Reimburse District 65 and District 202 Their Respective Shares of
Northwestern University’s Payment in Lieu of Taxes
Staff recommends City Council adopt Resolution 23 -R-17 memorializing the
City’s commitment to reimburse Evanston/Skokie School District 65 and
Evanston Township High School District 202 their respective shares of
Northwestern University’s voluntary annual payments to the City.
For Action
(A5) Resolution 24-R-17, Authorizing the City Manager to Sign an Illinois
Department of Transportation Resolution for Improvement to Various
Evanston Streets
Staff recommends City Council adoption of Resolution 24 -R-17 authorizing the
City Manager to sign an Illinois Department of Transportation Resolution for
improvement by municipality under the Illinois Highway Code for Improvements
City Council Agenda March 13, 2017 Page 7 of 11
to various Evanston streets. This will allow the use of Motor Fuel Tax Funds in
the amount of $1,400,000 for street resurfacing. Funding will be provided from
the Motor Fuel Tax Fund (Fund 200) which has a total FY 2017 budget allocation
of $1,391,000 and charged to Account 415.40.4217.65515 – 417004.
For Action
(A7) Ordinance 9-O-17, Increasing the Number of Class D Liquor Licenses for
Red Hot Chilli Pepper Restaurant
Local Liquor Commissioner recommends City Council adoption of Ordinance 9 -
O-17, amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-eight (58) to fifty-nine (59) and permit
issuance of a Class D license to RHCP Group LLC d/b/a Red Hot Chilli Pepper
Restaurant (Company) located at 500 Davis Street, Unit 102. This license will
permit Company to retail sale of alcoholic liquor in restaurants only to persons of
at least twenty-one (21) years of age for consumption on the premises. This
ordinance was introduced at the February 27, 2017 City Council meeting.
For Action
(A8) Ordinance 10-O-17, Increasing the Number of Class W Liquor Licenses for
Little Beans Cafe
Local Liquor Commissioner recommends City Council adoption of Ordinance 10 -
O-17, amending City Code Subsection 3-4-6-(W) to increase the number of
authorized Class W liquor licenses from one (1) to two (2) and permits issuance
of a Class W license to Little Beans Café, LLC d/b/a Little Beans Cafe
(Company) located at 430 Asbury Avenue. This license will permit Company to
retail sale of beer and wine in commercial indoor recrea tional facilities only to
persons of at least twenty-one (21) years of age for consumption on the
premises. This ordinance was introduced at the February 27, 2017 City Council
meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1) Resolution 15-R-17, Authorizing the City Manager to Negotiate and Execute
an Agreement with Evanston Animal Shelter Association to Serve as the
City’s Volunteer Animal Organization
Staff recommends City Council adoption of Resolution 15-R-17, authorizing the
City Manager to negotiate and execute an agreement between the City of
Evanston and the Evanston Animal Shelter Association to serve as the City’s
Volunteer Animal Organization for the Evanston Animal Shelter and Adoption
Center for a period of two years (June 1, 2017 – May 31, 2019).
For Action
City Council Agenda March 13, 2017 Page 8 of 11
(H2) Resolution 16-R-17, Authorizing the City Manager to Negotiate and Execute
a Grant Agreement with Evanston Animal Shelter Associate to Fund
Operations at the Evanston Animal Shelter
Staff recommends City Council adoption of Resolution 16-R-17, authorizing the
City Manager to negotiate and execute an agreement between the City of
Evanston and the Evanston Animal Shelter Association to fund part -time
positions for the operations of the Evanston Animal Shelter. The total cost of t his
agreement would be $65,000 per year and the agreement would run for a period
of two years (June 1, 2017 – May 31, 2019) concurrent with the Volunteer Animal
Organization Agreement. Funding for this agreement will be provided by Account
100.22.2280.62509 with a 2017 budget of $185,000.
For Action
(H3) Resolution 25-R-16, Designating that Portion of Foster Street Between
Hartrey Avenue and Emerson Street with the Honorary Street Name Sign,
“Rev. Zollie Webb Way”
The Parks, Recreation and Community Services Board recommend adoption of
Resolution 25-R-17, naming the portion of Foster Street between Hartrey Avenue
and Emerson St, with the honorary street name sign, “Rev. Zollie Webb Way”.
Funds for the honorary street name sign program is budgeted in the Public
Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations'
materials fund (Account 100.40.4520.65115). Three street signs are made for the
honoree. One sign is installed at each end of the desig nated one block area and
the third sign is given to the honoree. The approximate cost to create each
honorary street name sign is $200.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Storefront Modernization Program Application for Gross Point Plaza
Staff and the Economic Development Committee recommend approval of
financial assistance through the Storefront Modernization Program to the owners
of Gross Point Plaza shopping center at 2504-2510 Gross Point Road in an
amount not-to-exceed $16,500 for façade renovations including accessibility
improvements and installation of new windows and doors. Funding will be from
the Economic Development Business District Improvement Fund (Account
100.15.5300.65522). The approved Fiscal Year 2017 Bud get allocated a total of
$350,000 for this account to fund both the Storefront Modernization and Great
Merchant Grant programs. To date, $0 has been spent from this account, leaving
$350,000 available for expenditure.
For Action
(O2) Storefront Modernization Program Application for Lake City Cleaners
Staff and the Economic Development Committee recommend approval of
financial assistance through the Storefront Modernization Program to Lake City
City Council Agenda March 13, 2017 Page 9 of 11
Cleaners at 600 Oakton Street in an amount not-to-exceed $10,648 for the
installation of an RPZ backflow prevention device and water pressure booster
pump within the building’s plumbing systems in order to bring it into compliance
with plumbing code requirements. Funding will be from the Economic
Development Business District Improvement Fund (Account 100.15.5300.65522).
The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this
account to fund both the Storefront Modernization and Great Merchant Grant
programs. To date, $0 has been spent from this account, leaving $350,000
available for expenditure.
For Action
(O3) Storefront Modernization Program Application for Red Hot Chilli Pepper
Restaurant
Staff and the Economic Development Committee recommend approval of
financial assistance through the Storefront Modernization Program to Red Hot
Chilli Pepper located at 500 Davis Street in an amount not-to-exceed $10,700 for
the façade renovations including the addition of a revolving door, relocation of an
accessible entrance, and installation of new windows and signage . Funding will
be from the Economic Development Business District Improvement Fund
(Account 100.15.5300.65522). The approved Fiscal Year 2 017 Budget allocated
a total of $350,000 for this account to fund both the Storefront Modernization and
Great Merchant Grant programs. To date, $0 has been spent from this account,
leaving $350,000 available for expenditure.
For Action
(O4) Storefront Modernization Program Application for Good to Go Jamaican
Cuisine
Staff and the Economic Development Committee recommend approval of
financial assistance through the Storefront Modernization Program for Good to
Go Jamaican’s new location at 711 Howard Street in an amount not-to-exceed
$50,000 for renovations including plumbing, electrical, HVAC, concrete work,
masonry work, painting, drywall and demolition. Funding will be from the
Economic Development Business District Improvement Fund (Account
100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total o f
$350,000 for this account to fund both the Storefront Modernization and Great
Merchant Grant programs. To date, $0 has been spent from this account, leaving
$350,000 available for expenditure.
For Action
(O5) Resolution 22-R-17, Good To Go Jamaican Cuisine Request for CDBG
Funding
The Economic Development Committee and staff recommend City Council
approval of Resolution 22-R-17 for a Community Development Block Grant
(CDBG) loan in the amount of $25,000 to Good To Go Jamaican Cuisine LLC to
purchase equipment needed for their new location at 711 Howard Street. Staff
recommends using the CDBG Economic Development Fund (Account
City Council Agenda March 13, 2017 Page 10 of 11
215.21.5260.63064), with a budget of $175,500. To date, $75,000 has been
allocated to Economic Development priorities in the City’s 2015-2019
Consolidated Plan and Action Plan.
For Action
Alderman Rainey motioned for approval of the Consent Agenda with a second
from Alderman Tendam. Voice Vote of 8-0 and the motion passed.
Items for discussion:
(A2) City of Evanston Bills – March 14, 2017 $ 3,315,207.85
Alderman Miller motioned for approval with a second from Alderman Tendam.
Roll Call vote 8-0 the motion passed with Alderman Miller voting no for the item
involving the Evanston Now newspaper.
(A3.13)Howard Street Theatre Architectural Services Contract with Ross Barney
Architects, LLC
Staff recommends that City Council authorize the City Manager to execute a
contract to provide architectural services for the Howard Street Theatre with
Ross Barney Architects, LLC (10 W. Hubbard, Chicago, IL) in the amount of
$150,455. Funding for this project will be provided from Capital Improvement
Program (CIP) Howard-Ridge TIF funds (Account 415.40.4116.62145 – 617016),
which has an FY 2017 budget allocation of $1,400,000. The Howard Ridge TIF
will issue debt and will pay the debt service costs for the architectural and
construction costs for this project.
For Action
Alderman Miller motioned for approval with a second from Alderman Rainey. Roll
Call vote was 7-1 the motion passed (Alderman Miller voted nay).
(A3.15)Report Regarding Northwestern University’s Voluntary Annual Payments
Referenced in its January 31, 2017 Letter to the City
Staff recommends City Council receive this report regarding a recent
Northwestern University property acquisition of 1840 Oak Avenue and a status
report on the remaining properties owned by Northwestern in the Research Park
district.
For Action: Accept and Place on File
Alderman Miller motioned for approval with a second from Alderman Rainey. A
Roll Call vote was 8-0 and the motion passed.
(A6) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723
Howard Street to Theo Ubique
Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the
City Manager to execute a lease of City-owned real property located at 721-723
Howard Street with Theo Ubique. The lease would be for ten years and includes
four, five-year options for additional lease periods. Rent is proposed to be $3,500
per month or $42,000 annually for the first three years. Theo Ubique will make
six payments totaling $204,450 to the City to cover a portion of the costs
City Council Agenda March 13, 2017 Page 11 of 11
associated with renovating the building. A two-thirds majority of City Council is
required to adopt Ordinance 23-O-17.
For Introduction
Alderman Miller motioned for approval with a second from Alderman Rainey. Roll
Call vote was 7-1 the motion passed with a nay vote from Alderman Miller.
Call of the Wards:
Ward 1, Alderman Fiske had no report.
Ward 3, Alderman Wynne invited all her residents to a coffee with her at bagel arts from
7-10 AM Thursday.
Ward 4, Alderman Wilson had no report..
Ward 5, Alderman Holmes invited all to her 5th ward meeting 7 PM at Fleetwood.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Revelle mentioned the kickoff meeting for Evanston Community Out -
tech Project on March 15 in the Parasol room
Ward 8, Alderman Rainey announced her 8th ward meeting at the Levy Center
tomorrow night at 7 PM.
Ward 9, Alderman Miller had no report.
Mayor Tisdahl asked for a motion to adjourn and Alderman Wynne motioned to
adjourn with a second from Alderman Tendam. The meeting ended at 8:30 PM.
Submitted by,
Rodney Greene, MMC
City Clerk