HomeMy WebLinkAboutMon 3 27 2017 cc
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 27, 2017
Roll Call: Alderman Wynne Alderman Rainey
Alderman Holmes Alderman Fiske
Alderman Tendam Alderman Braithwaite
Alderman Revelle
Absent: Aldermen Wilson & Miller
Presiding: Mayor Elizabetn B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:30 PM after a
Roll Call revealed a quorum was present.
Mayor Public Announcements and Proclamations:
The Mayor announced that April 3 – 9, 2017 was National Public Health Week
Youth and Young Adult Division Awards were presented and introduced by Mr. Lawrence
Hemmingway, Kevin Brown, and the Director of the “Addy-Wyatt Center for Non-Violence
Training”. There were 8 young adults including Mr. Kevin Brown who had completed the
class as trainers, who received certificates and trainer’s manual.
Communications: City Clerk
Clerk Greene called for Marian Kruz to come forward who then sent Ms. Nancy Baker
who explained what the “Evanston WE Program” was about. She then had three of the
students in the program to give their personal testimony how the program has influenced
them to work for a better future in and outside of college.
Public Comment:
Junad Rizki spoke of the article concerning the collector’s office, as well as the million
dollar grant to the Howard project. He then spoke of the bid process and Mr. Vasilko’s
from the previous council meeting. He claims the misuse of funds for pet projects as well.
Mike Vasilko stated he submitted documents over the weekend that proves his claims of
bid tampering and bias against his company. He suggests dismantling the RFP
committee and process of evaluating bids until a new council is put into place.
Presicilla Giles asked what has happened to the suburban Evanston we use to know,
City Council Agenda March 27, 2017 Page 2 of 7
and she suggested that Evanston City is up for sale.
Carolyn Murray spoke of the cancellation of the Ethics committee and how it was a
disservice to the community and the citizens who voted for you. She stated to have an
ethics committee after the election is unfair.
Madelyn Ducree spoke about the many cancellations of the Ethics Committee from
looking on the city’s webpage. She was asking for clarification of why these matters that
were written have not been dealt with, and she as ked her Alderman of the 5th ward to
explain to her and the community concerning the letter she wrote on city letterhead.
Items not approved on Consent Agenda:
(P2) Resolution 27-R-17, Adopting an Amendment to the Downtown Plan to Add
Additional Property Subject to the Downtown Plan to Guide Future Land
Use Decisions and Planning
Plan Commission and staff recommend adoption of Resolution 27 -R-17
amending the 2009 Downtown Plan to add five new subareas covering the
geographic area roughly between Emerson Street to the south, Foster Street
CTA Station to the north, the first north/south alley west of Sherman Avenue to
the east, Maple Avenue to the west and properties on the north side of Emerson
Street between Maple Avenue and Ridge Avenue .
For Action
(O1) Resolution 27-R-17, Kabul House Loan Agreement
The Economic Development Committee recommend City Council approve
Resolution 26-R-17, authorizing the City Manager to negotiate a forgivable loan
with Kabul House for an amount not-to-exceed $50,000 for costs associated with
the buildout of Kabul House located at 2424 Dempster Street. Funding is
provided by the Economic Development Division (Account 100.15.5300.62662
Business Retention/Attraction).
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of March 13, 2017
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – February 20, 2017 through March 5, 2017 $2,699,775.50
(A2) City of Evanston Bills – March 28, 2017 $2,501,825.81
Credit Card Activity – Period Ending January 31, 2017 $ 193,646.91
For Action
(A3.1) Evanston Post Office Report
City Council Agenda March 27, 2017 Page 3 of 7
Staff recommends City Council accept and place the Evanston Post Office
Report on file.
For Action: Accept and Place on File
(A3.2) Service Agreement with Play-Well TEKnologies for Youth Engineering
LEGO Camps
Staff recommends that City Council authorize a sole source agreement with Play-
Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA) through 2018
for instruction of youth engineering LEGO camps. Revenue from program
registrations are deposited into the General Fund - Chandler-Newberger Center
(Account 100.30.3035.53565). Instructional expenses are paid from the
Chandler-Newberger Fund (Account 100.30.3035.62505), which has a FY 2017
budget of $53,305. For 2017, staff is projecting $31,075 in revenues and $22,500
in expenses.
For Action
(A3.3) Approval of 2017 Special Events Calendar
Staff recommends approval of the 2017 calendar of special events, contingent
upon compliance of all requirements as set forth by the Special Event Policy &
Guidelines. This year’s calendar includes two new proposed events: National
Alliance on Mental Illness Cook County N. Suburban (NAMI CCNS) 5K Run/Walk
on Sunday, September 24 and a Motorcycle Classic on Sunday, October 15. The
Human Services Committee approved the lakefront and park events on March 6,
2017. Certain events of over 250 participants or those requiring street closure
require Administration and Public Works Committee and City Council approval.
Costs for City services provided for events require a 100% reimbursement from
the sponsoring organization or event coordinator. These fees are waived for Cit y
events and City co-sponsored events.
For Action
(A3.4) Contract with Clark Dietz, Inc. for HVAC and Electrical Engineering
Services at Chandler Newberger Center (RFP No. 17-08)
Staff recommends City Council authorize the City Manager to execute a contract
for engineering services related to the Chandler-Newberger Community Center
HVAC and Electrical Improvements Project with Clark Dietz, Inc. (118 S. Clinton
Street, Suite 700, Chicago, IL), in the amount of $80,965. Funding will be
provided from the Capital Improvement Program (CIP) General Obligation Bonds
as follows: Chandler HVAC Improvements (Account 415.40.4117.62145-617001)
with a FY 2017 Budget of $75,000; Chandler Electrical Upgrades (Account
415.40.4217.62145-617002) with a FY 2017 Budget of $335,000; and (Account
415.40.4117.62145-617002) with a FY 2017 Budget of $65,000.
For Action
City Council Agenda March 27, 2017 Page 4 of 7
(A3.5) Contract with Cleanslate Chicago, LL for 2017 Mowing Services at Four
City Parks
Staff recommends City Council authorize the City Manager to execute a contract
award for the 2017 Mowing Services to the low bidder, Cleanslate Chicago, LLC
(1540 South Ashland, Chicago, IL) in the amount of $23,900.00. This contract is
for one year of mowing services at the following four City Parks: Harbert, Beck,
Butler and Twiggs. This was part of a joint bid with the Village of Sko kie. Funding
for this project is included in the proposed FY 2017 General Fund (Account
100.40.4330.62195), which has a total allocation of $142,000.00.
For Action
(A3.6) Purchase of Two Watercrafts from Brunswick Commercial & Government
Products for the Parks, Recreation & Community Services Department
Staff recommends City Council approval for the purchase of two (2) replacement
watercrafts for the Parks, Recreation & Community Services Department from
Brunswick Commercial & Government Products (420 Megan Z Avenue,
Edgewater, FL) in the amount of $132,697. The purchase is through the City’s
membership with the National Joint Purchasing Association. Funding will be from
the Automotive Equipment Replacement (Account 601.19.7780.65550), with a
FY 2017 Budget of $1,455,422.
For Action
(A3.7) Single Source Purchase of Seven Motorcycles from City Limits Harley-
Davidson for the Evanston Police Department Traffic Management Bureau
Staff recommends City Council approval of the purchase of seven (7) Harley-
Davidson Motorcycles for the Evanston Police Department Traffic Management
Bureau. The motorcycles will be purchased from City Limits Harley-Davidson
(2015 N. Rand Road, Palatine, IL) in the amount of $108,276. Funding will be
from the following sources: Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $75,276, with a FY 2017 Budget of
$1,455,422; and Vehicle Lease Charges (Account 601.19.7780.62402) in the
amount of $33,000, with a FY 2017 Budget of $50,000.
For Action
(A4) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723
Howard Street to Theo Ubique
Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the
City Manager to execute a lease of City-owned real property located at 721-723
Howard Street with Theo Ubique. The lease would be for ten years and includes
four, five-year options for additional lease periods. Rent is proposed to be $3,500
per month or $42,000 annually for the first three years. Theo Ubique will make
six payments totaling $204,450 to the City to cover a portion of the costs
associated with renovating the building. A two-thirds majority of City Council is
required to adopt Ordinance 23-O-17. This Ordinance was introduced at the
March 13, 2017 City Council meeting.
For Action
City Council Agenda March 27, 2017 Page 5 of 7
PLANNING & DEVELOPMENT COMMITTEE
(P1) Grant Renewal from the Affordable Housing Fund for the Homeless
Management Information System to the Alliance to End Homelessness in
Suburban Cook County
The Housing, Homelessness, and Human Relations Commission and staff
recommend approval of a renewal grant of $18,500 from the Affordable Housing
Fund for the Homeless Management Information System (HMIS) to the Alliance
to End Homelessness in Suburban Cook County. This database is required by
HUD to track demographic data, housing, and social services for recipients of
federal homeless funding, including Emergency Solutions Grant funds from the
City. Funding is from the Affordable Housing Fund (Account 250.21.5465.62770),
which has a budget of $27,500.
For Action
(P3) Ordinance 25-O-17 Granting Major Zoning Relief for a Circular Driveway
Fronting Sheridan Rd. at 2658 Sheridan Rd.
City staff recommends adoption of Ordinance 25 -O-17 granting major zoning
relief to construct a circular driveway fronting Sheridan Rd. where circular
driveways are only permitted when fronting Ridge Ave. or Crawford Ave. in the
R1 Single Family Residential District. The applicant has complied with all zoning
requirements and meets all of the standards for a variation for this district.
For Introduction
(P4) Ordinance 26-O-17, Granting a Special Use for a Type 2 Restaurant with
Coffee Roasting at Backlot Coffee
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
26-O-17 granting special use approval for a Type 2 Restaurant, Backlot Coffee,
with coffee roasting at 2006 Central Street in the B1a Business District and the
oCSC Central Street Overlay District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
Alderman Revelle requests suspension of the rules for introduct ion and adoption
at the March 27, 2017 City Council meeting.
For Introduction and Action
HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE
(O2) 2016 Consolidated Annual Performance and Evaluation Report for the
City’s Community Development Block Grant, HOME Investment
Partnerships, and Emergency Solutions Grant Programs
The Housing and Community Development Act Committee and staff recommend
approval of the 2016 Consolidated Annual Performance and Evaluation Report
City Council Agenda March 27, 2017 Page 6 of 7
(CAPER). The CAPER is posted on the City website at
www.cityofevanston/caper. The CAPER must be submitted to the Chicago Field
Office of the U.S. Department of Housing and Urban Development by March 31,
2017.
For Action: Accept and Place on File
Alderman Rainey motioned for approval of the Consent Agenda and it was
second by Alderman Wynne. With a 7-0 the motion passed.
Items for discussion:
(A3.8) Resolution 30-R-17, Designating the Portion of Washington Street between
Asbury Avenue and Ridge Avenue with the Honorary Street Name Sign,
“Pope John XXIII School Way”
Alderman Braithwaite motioned for approval and Alderman Holmes second the
motion.
(P2) Resolution 27-R-17, Adopting an Amendment to the Downtown Plan to Add
Additional Property Subject to the Downtown Plan to Guide Future Land
Use Decisions and Planning
Plan Commission and staff recommend adoption of Resolution 27 -R-17
amending the 2009 Downtown Plan to add five new subareas covering the
geographic area roughly between Emerson Street to the south, Foster Street
CTA Station to the north, the first north/south alley west of Sherman Avenue to
the east, Maple Avenue to the west and properties on the north side of Emerson
Street between Maple Avenue and Ridge Avenue .
For Action
Alderman Revelle stated Alderman Wilson requested to hold until the April 10 th
Council meeting.
(O1) Resolution 27-R-17, Kabul House Loan Agreement
The Economic Development Committee recommend City Council approve
Resolution 26-R-17, authorizing the City Manager to negotiate a forgivable loan
with Kabul House for an amount not-to-exceed $50,000 for costs associated with
the buildout of Kabul House located at 2424 Dempster Street. Funding is
provided by the Economic Development Division (Account 100.15.5300.62662
Business Retention/Attraction).
For Action
Alderman Tendam requested to remove from the agenda, and the n asked for
approval and Alderman Wynne second the motion. A Roll Call vote was 5-2
(Aldermen Tendam & Fiske voted nay).
Call of the wards:
Ward 3, Alderman Wynne invited residents to come and have a coffee with her
tomorrow between 7 & 10:00 AM on Chicago Avenue.
Ward 5, Alderman Holmes stated she could not understand how any ethics or
City Council Agenda March 27, 2017 Page 7 of 7
complaints could be filed last August when no one knew who was running. She
spoke to the accusations of her letter that was addressed on city stationary, but
she had written it on plain paper with he r logo “my yard, my block, my
community”. She stated she did nothing unethical and she apologized for all who
may have been hurt.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Revelle had no report.
Ward 8, Alderman Rainey stated she hoped that Mr. Vasilko would not hamper
the progress of the theater project on Howard Street, and she apologized to him
saying she was truly sorry.
Ward 1, Alderman Fiske stated the Sheridan Road Project has begun and it will
be a mess for a while and be careful.
Ward 2, Alderman Braithwaite thanked all for attending the Chessmen’s gala
raising over $25,000.00, and he called out Chief Scott and his Deputy Chief for
jumping in and taking care of the incident involving the President of the Club and
keeping the crowd controlled. He also mentioned the celebrations scheduled for
this weekend honoring Alderman Holmes.
Mayor Tisdahl asked for a motion to adjourn and the motion was made by
multiple Aldermen and seconded by multiple Aldermen and with a Voice Vote the
Regular Meeting of the City Council ended at 8:30 PM.
Submitted by,
Rodney Greene, MMC
City Clerk