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HomeMy WebLinkAboutCCMinutes052217 Devon Reid City Clerk CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 22nd, 2017 8:45 pm Present: Alderman Fiske Alderman Suffredin Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons (9) Absent: None (0) Presiding: Mayor Stephen Hagerty Mayor’s Public Announcements Mayor Hagerty congratulates the Evanston public Library for becoming one out of the seventy-five communities who will have, “ NASA at my Library”. Acknowledges Evanston Police and Fire department, and Northwestern for a safe Dillo Day on Saturday, May 20th. Acknowledges National Public Works Week and acknowledges, broadly, the public workers of the city. Watch City Manager’s Public Announcements City Manager Bobkiewicz acknowledges the public workers with long term service to the city of Evanston. Watch City Clerk’s Communications Clerk Reid reannounced the City Clerk’s office is now open 8:30 AM - 7:00 PM, during the week. Watch Public Comment Junad Rizski Comments on the Howard street construction issues and provides commentary on the performance of City Manager Bobkiewicz. Watch Debra Shore, Board Member Metropolitan Water Reclamation District Reporting on the Metropolitan Water Reclamation District’s vote to deny a requested easement through Isabella Woods. Watch Josina Morita, Board Member (MWRD) Reporting on Isabella Woods easement. Watch Karen Courtwright Speaking to 51-R-17. Hopes the Citizen's complaint working group will include more members and over-represent over policed communities. Watch Madeline Ducre Commented on her disapproval of the state of the current Ethics Board. Stated the fifth ward lacks a library and school. Watch Tina Payton Commented on family owned property at 1507 Emerson. Is concerned about the student built affordable housing going up in the 5th ward. Watch Bobby Burns Speaking on 51-R-17 the Citizen’s Police working group. Watch Betty Esther, Citizens Network of protection Speaking to 51-R-17. Concerned the Human Services Committee disregarded the Watch recommendations of the Police Complaint “framers group”. Carlis Sutton, Citizens Network of protection Request the “CNP” be able to make a presentation to any police complaint working group. Watch Consent Agenda Approval of Minutes of the Regular City Council Meeting of April 17, 2017 and Minutes from the 79th City Council Meeting of May 8, 2017. For Action Adopted Consent Agenda (9-0) Contract for Construction Services for the Main Library Underground Parking Garage Phase 2 with Reliable & Associates Construction Company Authorizes the City Manager to execute a contract for construction services related to the Main Library Underground Garage Upgrade Phase 2 2017 (Bid 17-28) with Reliable & Associates Construction Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of $198,000. Funding is from the Parking Services Fund (Account 505.19.7005.65515), with a FY 2017 budget of $3,020,000 and $1,719,715.77 remaining. For Action Adopted Consent Agenda (9-0) Agreement with Continental Electrical Construction Company for Solar Panel Installation at Levy Senior Center Authorizes the City Manager to execute a contract for the Levy Senior Center Solar Panel Installation (RFP 17-13) with Continental Electrical Construction Company (815 Commerce Drive, Suite 100, Oak Brook, IL) in the amount of $62,700. Funding will be provided from Capital Improvements Fund 2017 GO Bonds (Account 415.40.4117.65515 – 617007). This project was budgeted at $100,000 in FY 2017. For Action Adopted Consent Agenda (9-0) Change Order No. 2 to Engineering Services Agreement with Clark Dietz, Inc. for Fleetwood-Jourdain Center HVAC and Electrical Improvements Authorizes the City Manager to approve Change Order No. 2 for engineering services related to the Fleetwood-Jourdain Center HVAC and Electrical Improvements Project (RFP No. 16-01) with Clark Dietz, Inc. (118 S. Clinton Street, Suite 700, Chicago, IL 60661), in the amount of $18,700. This will increase the contract amount from $93,997.00 to $112,697.00 and extend the contract completion deadline from March 31, 2017 to March 31, 2019. Funding Motion: Ald. Rainey Watch will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Accounts 415.40.4116.62145 – 616007 and 415.40.4117.62145 - 616007). This project was budgeted at $1,729,000 in FY 2017. For Action Adopted Consent Agenda (9-0) Authorization to Renew Line of Credit of $7.2 Million with First Bank & Trust Authorizes the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $7.2 million for use in the Dempster/Dodge, Howard/Ridge & West Evanston, and Chicago/Main TIF Districts. For Action Adopted Consent Agenda (9-0) Resolution 33-R-17, Northwestern University Easement Agreement for Proposed Conduit Build for Fiber Optic Cables at Four Locations Adoption of Resolution 33-R-17, authorizing the City Manager to execute an easement agreement with Northwestern University (NU) for utility easements at four locations. The easements would allow NU to install conduits for fiber optic communication cables to serve NU properties. The easement would be granted for a 20 year period. No City funding is required for these proposed utilities. NU will fund the project and will be assessed a one-time easement fee of $186,089.65. These funds will be deposited to the Capital Improvement Fund (Account 415.40.4105.52175). For Action Adopted Consent Agenda (9-0) Resolution 40-R-17, Accepting Funds from the Illinois Housing Development Authority’s Abandoned Residential Property Program Adoption of Resolution 40-R-17, accepting a Grant from the Illinois Housing Development Authority’s (IHDA) Abandoned Residential Property Municipal Relief Program. IHDA has provided $75,000.00 in funding to address property maintenance issues at vacant and abandoned properties. Funds will be provided through an account approved by IHDA. For Action Adopted Consent Agenda (9-0) Resolution 49-R-17, Authorizing the City Manager to Enter Into a Parking Lease Agreement with Target Corporation at the City Parking Garage Located at 821 Davis Street (Sherman Plaza) Adoption of Resolution 49-R-17, authorizing the City Manager to enter into a lease agreement with the Target Corporation for the parking of 26 customer vehicles on the third floor of the Sherman Plaza parking garage at 821 Davis Street. For Action Adopted Consent Agenda (9-0) Ordinance 43-O-17, Decreasing the Number of Class D Liquor Licenses for Bistro Bordeaux Local Liquor Commissioner recommends City Council adoption of Ordinance 43-O-17, decreasing the number of authorized Class D liquor licenses for Vendome Management Inc., d/b/a Bistro Bordeaux, 618 Church Street. Staff recommends suspension of the rules for Introduction and Action at the May 22, 2017 City Council meeting. For Introduction and Action Adopted Consent Agenda (9-0) Community Partners for Affordable Housing Application for HOME & Affordable Housing Funding Approval of two forgivable loans in the not to exceed amounts of $252,662 in HOME funds and $326,502 in Affordable Housing Funds to Community Partners for Affordable Housing (CPAH) for the acquisition and rehabilitation of two three-bedroom affordable rental housing units. Funding is from the HOME Investment Partnerships Program and the City’s Affordable Housing Fund. The City has a total of $300,000 in HOME funds (Account 240.21.5430.65535) and $1,000,000 in Affordable Housing Funds (Account 250.21.5465.65535) budgeted for affordable housing projects. This does not include FY 2017 HOME funds, which the City estimates will be about $260,000. For Action Adopted Consent Agenda (9-0) Tenant Based Rental Assistance Funding Renewal Approval of a funding renewal of up to $250,000 in HOME funds to expand the current Tenant-Based Rental Assistance (TBRA) program, administered by Connections for the Homeless, to provide stable housing for two years to up to ten at-risk Evanston families with children under the age of 18. Funding is from the HOME Investment Partnerships Program (Account 240.21.5430.65535). Currently, the City has a total of $262,968 in HOME funds, not including the CHDO set aside funds. This does not include FY 2017 HOME funds, which the City estimates will be about $260,000, including the CHDO reserve. For Action Adopted Consent Agenda (9-0) Ordinance 42-O-17, Major Adjustment to a Planned Development at 1881 Oak Avenue Adoption of Ordinance 42-O-17 for approval of a Major Adjustment to a Planned Development at 1881 Oak Avenue, also known as E2. The applicant proposes to reduce the number of required parking spaces, currently 353, by 25% (88 spaces) in order to lease those spaces to the public. The applicant has agreed to a one-time $5,000 contribution to the City of Evanston Divvy Program as a public benefit. This item was introduced at the April 24, 2017 meeting. For Action Adopted Consent Agenda (9-0) Resolution 39-R-17, Designating the Portion of Sherman Ave between Greenleaf St and Lee St with the Honorary Street Name Sign, “Donald Baker Way” Approval of the application submitted by Alderman Donald Wilson and Tonya Patterson to designate the portion of Sherman Ave, between Greenleaf St and Lee St, with the Honorary Street Name Sign, “Donald Baker Way”. Funding for the honorary street name sign program is budgeted in the Infrastructure and Maintenance Bureau - Traffic Operations' Materials Fund (Account 100.40.4520.65115). Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create all three signs is $200. For Action Adopted Consent Agenda (9-0) Service Provider Agreement with Main Dempster Mile – Special Service Area #6 Authorizes the City Manager to execute the Service Provider Agreement between the City and the Main Dempster Mile (MDM), the merchant group that represents the area serving Special Service Area (SSA) #6. For Action Adopted Consent Agenda (9-0) Storefront Modernization Program Application for Central Rug & Floors Approval of financial assistance on a 50/50 cost sharing basis through the Storefront Modernization Program to Central Rug & Floors at 3006 Central Street in an amount not to exceed $12,500 to assist with the cost of comprehensive façade renovations, including tuckpointing, windows, doors, painting, awnings, signage, and lighting. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action Adopted Consent Agenda (9-0) Storefront Modernization Program Application for Evanston Games & Café Approval of financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to Evanston Games & Cafe at 1610 Maple Avenue in an amount not to exceed $1,445.50 for improved signage. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action Adopted Consent Agenda (9-0) Reappointment to Utilities Commission Eric Rosenberg For Action Adopted Consent Agenda (9-0) Special Order of Business Payroll – April 17, 2017 through April 30, 2017 $ 2,787,932.84 City of Evanston Bills – May 23, 2017 $ 3,779,388.33 Credit Card Activity – Period Ending March 31, 2017 $ 210,457.95 For Action Adopted (8-0) Ald. Suffredin abstained. Single Source Purchase of Five Cale WebTerminal Pay Stations from Total Parking Solutions Authorizes the City Manager to execute a contract for single source purchase from Total Parking Solutions (TPS) 2721 Curtiss St., Downers Grove, IL 60515 for five (5) Cale WebTerminal Pay Stations in the amount of $46,050. These pay stations will be installed on Sherman Ave in downtown Evanston. This amount includes all equipment, installation and one (1) year warranty. Funding is provided by the Parking Fund Business Unit – Other Improvements (Account 505.19.7005.65515) with a 2017 budget of $3,020,000 and a remaining balance of $1,300,284.23. Motion: Ald. Braithwaite Motion: Ald. Braithwaite Watch Watch For Action Adopted (9-0) Ordinance 47-O-17, Granting Landmark Status to Building and Lot of Record at 1726 Hinman Avenue The Preservation Commission and City staff recommend adoption of Ordinance 47-O-17 designating 1726 Hinman Avenue as an Evanston Landmark. For Introduction Item held in Committee. Item moved to June 12 meeting. For Introduction Referred to Committee on Planning and Development Resolution 51-R-17, Creating a Citizen Complaint Working Group to Review the Policies and Procedures for Citizen Complaints Regarding the Evanston Police Department Adoption of Resolution 51-R-17 to create a working group to review the policies and procedures for citizen complaints regarding the Evanston Police department. For Action Adopted (9-0) Motion: Ald. Rainey Motion: Ald. Fiske Watch Watch Call of the Wards Ward 1: Alderman Fiske announced a 1st Ward meeting on June 6th at the Downtown Library 7-9 PM. Wants to revisit the downtown master plan. Watch Ward 2: Alderman Braithwaite invited members of the council and public to the rededication Penny Park ribbon cutting on May 27th at noon. Announced a neighborhood meeting on June 1st. Watch Ward 3: Alderman Wynne acknowledges the tour experience at the Water Reclamation Plant. Watch Ward 4: No Report Watch Ward 5: Alderman Simmons acknowledges the businesses in the 5th ward and encourages Evanston constituents to shop in the 5th ward. 5th ward meeting Thursday, June 15th in Gibbs Morrison Center. Six little libraries are opened in the 5th ward. Watch Ward 6: Alderman Suffredin Invites Evanston constituents to 6th ward meeting at Lovelace Park on Thursday, June 22nd. Watch Ward 7: Alderman Revelle announced a community meeting on the construction of Watch Ward 8: Alderman Rainey wished Former Alderman Holmes well. Watch Ward 9: Alderman Fleming announced two ward meetings: Thursday, May 25th in the auditorium at Chute Elementary, Saturday, May 27th in the cafeteria of Pope John Paul. Welcomes the church of god of prophecy and acknowledges their relocation to the 9th ward. Watch Adjornment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned at 8:30pm. The council proceeded into executive session.