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Home My WebLink AboutCCMinutes 062617 Devon Reid City Clerk CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 26th, 2017 7:00 pm Present: Alderman Fiske Alderman Suffredin Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons (9) Absent: None (0) Presiding: Mayor Stephen Hagerty Mayor’s Public Announcements Mayor Hagerty thanks city of Evanston employees for the storm clean up effort. The civilian complaint board goes public June 28th,2017. Constituents will be given 30 days to apply to be apart of the board. Mayor Hagerty acknowledges and awards the key to the city to Rotary International president John Germ. Watch City Manager’s Public Announcements City Manager Bobkiewicz has Parks and Recreation director Lawrence Hemingway present the the theme for Parks and Recreation month. The City Managers local government fellow Inez Sanchez gave an update on the Community Ambassador Program. Watch City Clerk’s Communications No announcements Watch Public Comment Casey Christensen In support of ban on coal tar sealants. Watch Keith Kamechek Ask that the Council to vote no on 46-O-17. Watch Juliane Dietrich In support of ban on coal tar sealants. Watch Dr. Sarah Lovinger In support of ban on coal tar sealants. Watch David Staab In support of Harley Clarke recommendation. Watch Dick Peach In support of Harley Clarke recommendation. Watch David Campbell In support of Harley Clarke recommendation. Watch Madeline Gelis In support of Harley Clarke recommendation. Watch Dave Kanter Representing the Pavement Coatings Technology Council - opposes ban on coal tar sealants. Watch Jerry Hirsch In support of ban on coal tar sealants. Watch Claire T. In support of Harley Clarke recommendation. Watch Carl Klein In support of Harley Clarke recommendation. Watch Bonnie Mcdonald In support of Harley Clarke recommendation. Watch Junad Rizski In support of Harley Clarke recommendation. Watch Anna Henry In support of Harley Clarke recommendation. Watch Peter Keenan In support of Harley Clarke recommendation. Watch Michael Raftery In support of Harley Clarke recommendation. Watch Rodney Greene In support of Harley Clarke recommendation. Opposes changes of ordinance 87-O-17. Watch Carlis B. Sutton In support of Harley Clarke recommendation. Watch Manny Flores Representing the Sigma Chi Foundation opposes landmarking of 1726 Hinman. Watch Kiera Kelly, Janet Kirby & Clare Kelly In support of Harley Clarke recommendation. Watch Wendy Pollack In support of ban on coal tar sealants. Watch Rob Mark Ask that the Council to vote no on 46-O-17. Watch Jim Kollross In support of historic landmarking of 1726 Hinman location. Watch Sheila Sullivan In support of Harley Clarke recommendation. Watch Larry Lunde In support of Harley Clarke recommendation. Watch Mary Rosinski In support of Harley Clarke recommendation. Watch Linda Damesak In support of Harley Clarke recommendation. Watch Lou Harms In support of Harley Clarke recommendation. Watch Krista Grimm In support of of ban on coal tar sealant. Watch Liz Luby In support of Harley Clarke recommendation. Watch Robert Dalrymple In support of Harley Clarke recommendation. Watch Priscilla Giles In support of Harley Clarke recommendation. Watch Judith Mcbrian In support of Harley Clarke recommendation and proposes the creation of a Daniel Burnham study study center. Watch Betty Esther In support of Harley Clarke recommendation. Watch Gretchen Fathauer In support of historic landmarking of 1726 Hinman location. Watch Lela Robb In support of Harley Clarke recommendation. Watch David Guran In support of Harley Clarke recommendation. Watch Ann Langen In support of historic landmarking of 1726 Hinman location. Watch Suzanne Moss In support of Harley Clarke recommendation. Watch Madelyn Ducre Expresses discontent with the members of city council. In support of Harley Clarke recommendation. Watch Consent Agenda Approval of Minutes of the Regular City Council Meeting of May 22, 2017 and June 12, 2017. Payroll – May 29, 2017 through June 11, 2017 For Action Approved on Consent Agenda (9-0) Motion: Ald. Braithwaite Watch Contract with Gim Electric Co. for Noyes Theater Lighting Replacement Authorizes the City Manager to execute a contract for a Noyes Theater Stage Lighting Replacement (RFP 17-35) with Gim Electric Co., Inc. (4150 N. Milwaukee Avenue, Chicago, IL. 60641) in the amount of $129,500.00. Funding will be provided from Capital Improvements Fund 2017 GO Bonds (Account 415.40.4117.65515 – 617020). This project was not budgeted in FY 2017, but funding is available from the delay of the Church Street Harbor South Pier Reconstruction due to permit review issues. The Church Street Harbor project, which had a funding allocation of $370,000 in 2017 GO Bonds, is now proposed to be budgeted for 2018 construction. For Action Approved on Consent Agenda (9-0) Approval of Payment to Ancel, Glink for Professional Services Rendered to the City Clerk’s Office During the 2017 Municipal Election Approval of the purchase of professional services rendered during the 2017 municipal election from Ancel, Glink, Diamond, Bush, DiCanni & Krafthefer, P.C. (140 South Dearborn St., 6 th Floor, Chicago, IL 60603) in the amount of $3,543.75. Funding will be f rom the City Clerk’s Legal Services Fund (Account 100.14.1400.62130). This item was removed from the June 10, 2017 bills list and continued to the June 26, 2017 City Council meeting for discussion and approval. For Action Approved on Consent Agenda (9-0) Agreement Renewal with Sam Goss & Associates for Handyman Services City Council authorizes the City Manager to execute the first one (1) year renewal of an optional two (2) one year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program. This agreement will cover the period of July 1, 2017 through June 31, 2018. Funding is provided from the Affordable Housing Fund (Account 250.21.5465.62490), with a remaining budget of $26,268.00 in FY 2017 for these services. It is anticipated that staff will need to return to the Housing, Homelessness & Human Relations Commission in first quarter of 2018 to request additional funding. For Action Approved on Consent Agenda (9-0) Drinking Fountain Lead Sampling Results City Council received a report on the results of the water samples taken from drinking fountains and analyzed for lead contamination from City Parks and provide direction to staff on next steps. For Action Approved on Consent Agenda (9-0) Contract with Alfred Benesch & Company for 30” Downtown Transmission Main Engineering Services Authorizes the City Manager to execute a contract for the 30” Downtown Transmission Feeder Main Engineering Services (RFP 17-06) with Alfred Benesch & Company (205 North Michigan Avenue, Suite 2400, Chicago, IL) in the amount of $305,890.54. Funding will be provided from Water Fund (Account 513.71.7330.62145 – 417006). This project was budgeted at $400,000 in FY 2017. Staff is proposing to apply for a loan from the Illinois Environmental Protection Agency. If the loan is received, most engineering costs would be considered eligible for reimbursement under the loan. For Action Approved on Consent Agenda (9-0) Contract with Crawford, Murphy & Tilly for Emerson Street Wholesale Water Meter Engineering Authorizes the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly (550 N. Commons Dr., Suite 116, Aurora, IL 60504) in the amount of $124,487.00. Funding for design will be provided from the Water Fund Reserves as a CIP project (Account 513.71.7330.62145 – 717017). This project was not budgeted for 2017, but funding is available from savings in water operations funding in Account 513.71.4225.62180. For Action Approved on Consent Agenda (9-0) Change Order No. 3 for the Water Treatment Plant Reliability Improvements Project with CDM Smith City Council authorize the City Manager to execute Change Order No. 3 for the Water Treatment Plant Reliability Improvements Project with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $82,403.00. This will increase the total contract amount from the current contract price of $445,434.00 to $527,837.00. There is no time extension associated with this change order. Funding for this Change Order will be from the Water Fund, Capital Improvement Account 513.71.7330.62145- 717012, which has an FY2017 budget allocation of $260,000. This project is being funded by a low-interest loan from the Illinois Environmental Protection Agency. Eligible engineering fees will be funded by the loan. For Action Approved on Consent Agenda (9-0) Approval of 2017 Pay Station Expenses to Total Parking Solutions Staff recommends the City Council authorize expenditure to Total Parking Solutions, Inc., 2721 Curtiss Street, Downers Grove, IL 60201 to cover the fees associated with 22 parking meter terminals (pay stations) in the amount of $33,000 for the period May 16, 2017 through May 15, 2018. Funding provided by the Parking System Fund (Account 505.19.7015.62245), with a FY2017 budget of $55,740 and an available balance of $38,089.80. For Action Approved on Consent Agenda (9-0) Purchase of Police & Administrative Services Vehicle from Currie Motors City Council approval of the purchase of two (2) Ford SUVs. One (1) will be allocated for the Evanston Police Department Field Operations Division, and one (1) vehicle for the Administrative Services Department Facilities Maintenance Division. The replacement vehicles will be purchased from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $55,188. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $55,188, which has a budget of $1,455,422. Budget remaining in this account after this purchase is $124,821. This expenditure represents 3.79% of this budgeted amount. For Action Approved on Consent Agenda (9-0) Purchase of Trackless Modal MT7 Tractor from EJ Equipment Inc. City Council approval for the purchase of one (1) tractor for the Public Works Agency from EJ Equipment Inc. (PO Box 655, 6949 N. 3000 E. Road, Manteno, IL 60950) in the amount of $156,193.25. The purchase will come out of the Equipment Replacement Fund (Account 601.19.7880.65550). For Action Approved on Consent Agenda (9-0) Second Contract Extension with Community Counselling Services Co. LLC City Council authorize the City Manager to execute a second contract extension of three months for the period of July through September 2017 for consulting services Community Counselling Services Co., LLC (CCS) located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of $97,500. Funding will be from the FY 2017 Capital Improvements Fund – Robert Crown Project (Account 415.40.4117.65515) with a budget of $1.5 million and a net balance of $809,000 prior to this expense. For Action Approved on Consent Agenda (9-0) Resolution 56-R-17, Relating to Prevailing Wages for Public Works Projects Adoption of Resolution 56-R-17 in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. For Action Approved on Consent Agenda (9-0) Resolution 60-R-17, Authorizing the City Manager to Execute Contract Amendment No. 2 to Supply and Sell Water to the Village of Skokie, Illinois adoption of Resolution 60-R-17, authorizing the City Manager to execute Contract Amendment #2 to Supply and Sell Water to the Village of Skokie Illinois. This amendment would extend the term of the agreement by four months, until September 30, 2017, at a wholesale water rate of $1.07 per 1,000 gallons. Continued discussions with the Village of Skokie for a new contract agreement have yielded some movement in reaching an agreement. The additional extension proposed will allow staff to continue to explore the potential for a new agreement that is equitable for both parties. For Action Approved on Consent Agenda (9-0) Resolution 61-R-17, Authorizing the City Manager and City Staff to Evaluate Reorganization of Certain City Departments and Divisions and to Return to City Council for Related Code Amendments Adoption of Resolution 61-R-17, authorizing the City Manager and City Staff to evaluate reorganization of certain City Departments and Divisions and to return to City Council for related Code amendments. The City Clerk and City Manager are considering ways to better align services to include transfer tax and passport processing services currently provided by the City Clerk’s office. Realignment will require legislative action amending the City Code through adoption of an ordinance. The City Manager and Staff will evaluate changes and return to Council within 60 days for subsequent legislative action. For Action Approved on Consent Agenda (9-0) Ordinance 14-O-17, Amending Evanston City Code Title 11, “Administrative Adjudication” Adoption of Ordinance 14-O-17, amending Title 11, “Administrative Adjudication” of the Evanston City Code of 2012 to reflect the City’s organizational realignment and consolidation of the City’s Administrative Adjudication Division. For Introduction and Action Approved on Consent Agenda (9-0) Ordinance 22-O-17, Amending City Code Section 3-4-2(C)(2), Liquor Control Regulations - Powers and Duties Adoption of Ordinance 22-O-17 amending City Code Section 3-4-2(C)(2), “Powers and Duties” to limit the time when a law enforcement agency may enter a liquor licensee’s property. For Introduction and Action Approved on Consent Agenda (9-0) Ordinance 50-O-17 Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Woodbine Avenue and Jenks Street Staff recommends City Council adoption of Ordinance 50-O-17 amending Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Woodbine Avenue and Jenks Street. The estimated cost to install two additional stop signs is $150.00. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $20,266.17. For Action Approved on Consent Agenda (9-0) Ordinance 51-O-17, Authorizing the Sale of a Surplus Fleet Vehicles Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 51-O-17, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, July 25, 2017 or any other subsequent America’s Online Auction as these vehicles become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Action Approved on Consent Agenda (9-0) Ordinance 7-O-17, Amending Portions of the City of Evanston Zoning Code Regulating Generators Staff recommends that the Planning and Development Committee receive and file the revised Ordinance 7-O-17. No action is requested at this time. Staff will continue to work on this Ordinance to address the location and noise regulations associated with generators For Action Referred to Committee on Planning and Development Motion: Ald. Rainey Ordinance 56-O-17, Granting a Special Use for a Public Utility and Major Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 56-O-17 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief for 16’ and 20’-tall fences (concrete walls) for safety and thermal screening of the utility equipment, at 2506 Green Bay Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. For Introduction Ordinance 57-O-17, Granting a Special Use for Commercial Indoor Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 57-O-17 granting special use approval for Commercial Indoor Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave. in the I2 General Industrial District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction and Action Approved on Consent Agenda (9-0) Ordinance 48-O-17 Amending City Code Section 8-14-2, “Definitions,” and City Code Section 8-14-6, “Penalty,” of Title 8, Chapter 14, “Drug Paraphernalia Control” Administrative Adjudication Officer Sue Brunner recommends adoption of Ordinance 48-O-17 amending City Code Section 8-14-2, “Definitions,” and City Code Section 8-14-6, “Penalty,” imposing a two hundred dollar ($200.00) fine for violating Title 8, Chapter 14, “Drug Paraphernalia Control.” For Action Approved on Consent Agenda (9-0) Motion Ald. Fiske Special Order of Business Proposed Agreement with Evanston Lakehouse & Gardens for Harley Clarke Mansion Operations City Council authorizes the City Manager to negotiate a long-term lease agreement with Evanston Lakehouse & Gardens (819 Clinton Place, Evanston, 60201) to operate an environmental education center and meeting/event space at the Harley Clarke property. The recommendation includes continuing to reserve the $250,000 from the CIP budget allocated by the Council in September 2016 for improvements to the property (Project #616031). For Action Passed (7-2) Ald. Suffredin and Revelle vote No Motion: Ald. Revelle Substitute Motion: Ald. Wilson Directing staff to draft an RFP for the July 10th meeting. Watch Watch Bills List – June 27, 2017 $ 4,714,121.83 Credit Card Activity – Period Ending April 30, 2017 $ 181,147.56 For Action Passed (9-0) Watch Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small Watch Unmanned Aircraft in the City of Evanston City staff recommends City Council adoption of Ordinance 46-O-17, amending City Code Section 9-5-15, regulating small unmanned aircraft in the City of Evanston. Ordinance 46-O-17 addresses ongoing community concerns and provide an enforcement tool related to the operation of small unmanned aircraft, including drones. For Action Item taken off consent agenda & held until July 10 meeting. Ordinance 47-O-17, Granting Landmark Status to Building and Lot of Record at 1726 Hinman Avenue The Preservation Commission and City staff recommend adoption of Ordinance 47-O-17 designating 1726 Hinman Avenue as an Evanston Landmark. This Ordinance was continued from May 22, 2017 to the June 12, 2017 City Council meeting. For Action Item taken off consent agenda & tabled until August 14 meeting. Passed Voice Vote (unanimous) Motion: Ald. Rainey Watch Ordinance 49-O-17, Amending City Code Title 7 by Adding Chapter 18, “Pavement Sealant Applicators” Adoption of Ordinance 49-O-17, banning the use of coal tar pavement sealers in the City of Evanston. For Introduction and Action Item taken off consent agenda. Passed (9-0) Motion Ald. Fiske Watch Call of the Wards Ward 1: No announcements Watch Ward 2: No announcements Watch Ward 3: Alderman Wynne will be holding office hours July 6, 2017 from 7AM to 10 AM at Brother’s K. Watch Ward 4: No announcements Watch Ward 5: Alderman Simmons acknowledges achievement of Rodney Pryor who was signed to the Brooklyn Nets. Reflects on Twiggs Park Junetenth celebration. Watch Ward 6: Alderman Suffredin thanks City of Evanston employees for the storm clean up effort. Alderman Suffredin informs sixth ward constituents of water main repairs on Grant street starting on July 3, 2017. Watch Ward 7: No announcements Watch Ward 8: Alderman Rainey comments on Fire Chief Sander Hicks’ funeral. Invites Evanston residents to attend the first committee meeting regarding the Howard street road completion at the Levy Center on August 3rd, 2017 at 7pm. Alderman Rainey congratulates the Parks and Recreation department for being a gold medal finalist. Alderman Rainey invites Evanston Constituents to attend Brummel park’s food and concert festival on July 18, 2017 at 5pm. Watch Ward 9: Alderman Fleming asks city manager Bobkiewicz to have a discussion on Evanston resident preferences when hiring city workers. Alderman Fleming ask to examine ex-offender hiring process. Watch Adjornment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned and the Council proceeded into Executive Session