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HomeMy WebLinkAboutCCMinutes052918 ​CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Tuesday, May 29th, 2018 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin (8) Absent: Alderman Rue Simmons (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Mayor’s Public Announcements Mayor Hagerty informed everyone that Gun Violence Prevention Day is June 1 and Wear Orange Day is June 2. There will be rally at Fountain Square south plaza. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz had no Announcements Watch City Clerk’s Communications City Clerk announced 2 events that the office will be hosting in the near future. The Cook County Recorder of Deeds, Karen A. Yarbrough, on Thursday June 14 from 6:00 pm to 8:30 pm to present the Property After Death Workshop and Parliamentarian Joan Bundey “How to Adjourn Before Midnight” event. Watch Public Comment Gary Johnson Said he was opposed to the development at 1727 Oak Avenue because of the congestion of traffic and how it will affect the residents with special needs that live in the Sienna complex. Watch Basil Clunie Spoke in support of the arts in Evanston. Doesn’t want to see the funding cut for the Fleetwood-Jourdain theater. Watch Gerri Sizemore Spoke in support of the Fleetwood-Jourdain theater and the numerous events that happen at the venue. Does not want to see the budget cut for the theater Watch Allan Bergman 1720 Oak resident who asked City Council think of the negative human impact this development would have on residents, particularly those with disabilities and the safety implications it will have. He also shared statistics from a letter he sent out in an email to all City Council staff. Watch Junad Rizki Asked City Council to replace the current City Manager because there needs to be a investigation of the financial condition of the city. Watch Susan Johnson Expressed her extreme concern over the construction happening at Watch 1815 Ridge and 1727 Oak Ave. Says there will be an increase in congestion of traffic by building the two projects simultaneously. Flo Flenneman Opposed the 1727 Oak development project because it will take away from the community as a whole Watch Jackie Crihfield Says she is pro development but opposes the 1727 Oak development project, as it creates negative impact on safety, density and traffic Watch Jeff Coney Wants the opportunity to broaden the appeal of Lake house for all Evanstonians Watch Nicole Kustok Spoke in favor of deconstructing the Harley Clarke mansion and coach house to open up view of the lake Watch Jackie Prince Spoke about microaggressions made towards her by a police officer and felt she shouldn’t be subjected to that sort of treatment. Also wanted staff to hire a new City Manager and Assistant City Manager Watch Courtney Long Condo owner at 1720 oak who urged City Council to reject the proposal based parking, traffic and other issues it will cause. Also said the dog park being proposed would create a nuisance for many residents Watch Kurt Sheffer Claimed the 1727 Oak proposal doesn't comply with the affordable housing ordinance. Watch Kathryn Crihfield Presented City Council with a document containing 100 signatures of residents of the community in opposition to the 1727 Oak development Watch Linda Barr Voiced her opposition to the vacation rental at 1109 Garnett. Doesn’t want to deal with young vacation rental people. Said she’s had to call the police previously on numerous occasions. Watch Marek Suszko Opposed the vacation rental at 1109 Garnett and asked City Council to vote against the proposal. Said that neighborhood is one of the last affordable areas in Evanston for families and others moving into Evanston. Watch Mollie O’Connell Opposed the 1727 Oak project because it would become difficult for caretakers to find parking when visiting their residents Watch Dave Graver Said that many like himself that require wheelchair accessibility oppose the development because it will cause a traffic hazard and hassel for anyone with a disability Watch Consent Agenda (M1) ​Approval of Minutes of the Regular City Council Meeting of May 14, 2018. For Action Passed 7-0 Motion: Ald. Fleming Watch (A1)​ Payroll – April 30, 2018 through May 13, 2018 $ 3,049,254.40 For Action Passed 7-0 (A2.1)​ Bills List – May 30, 2018 $ 5,237,593.76 Credit Card Activity(not including Amazon)- Period Ending March 31, 2018 Bank of America $ 17,565.93 Credit Card Activity(not including Amazon)- Period Ending March 26, 2018 BMO $ 132,105.42 For Action Passed 7-0 (A2.2) ​Amazon Credit Card Activity – Period Ending March 31, 2018 Bank of America $ 1,454.57 Amazon Credit Card Activity – Period Ending March 26, 2018 BMO $ 12,061.30 For Action Passed 6-0 ​Ald. Suffredin Abstained (A3.1) ​Contract with J.A. Johnson Paving Company for 2018 Motor Fuel Tax Street Resurfacing Project City Council authorized the City Manager to execute a contract for the 2018 Motor Fuel Tax (MFT) Street Resurfacing Project (Bid No. 18-19) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $1,022,639.20. Funding will be provided from the Motor Fuel Tax Fund (Fund 200), which has a total Budget of $1,508,678, FY 2018 budget allocation of $1,200,000 and charged to Account 415.40.4218.65515 – 418002. For Action Approved on Consent Agenda (A3.2) ​One-Year Contract with Corrective Asphalt Materials for Reclamite® Pavement Rejuvenation Program City Council authorized the City Manager to execute a one-year contract for Reclamite® pavement sealing with Corrective Asphalt Materials (43W630 Wheeler Road, Sugar Grove, IL 60554) in the not to exceed amount of $50,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding will be from Capital Improvement Program Funds (Account 415.40.4118.65515-418018) with a FY 2018 budget and remaining balance of $50,000. For Action Approved on Consent Agenda (A3.3) ​Purchase of Arbotect Fungicide from Rainbow Treecare Scientific Advancements City Council authorized the City Manager to execute a purchase order for the sole source purchase of 72 gallons of Arbotect fungicide from Rainbow Treecare Scientific Advancements (Minnetonka, MN) for a total purchase amount of $28,248.88. This vendor has the sole license from the European manufacturer, Syngenta, to distribute Arbotect in the United States. Funding for this purchase is from the General Fund - Forestry (Account 100.40.4320.62496), which has a 2018 budget and YTD balance of $38,000. For Action Approved on Consent Agenda (A3.4) ​Sole Source Contract with Otis Elevator Company for Modernization of Elevators at the Lorraine H. Morton Civic Center City Council authorized the City Manager to execute a sole source contract for elevator modernization at the Lorraine H. Morton Civic Center with Otis Elevator Company (949 Oak Creek Drive, Lombard, IL60148), in the amount of $456,779.00. Funding will be provided from the Capital Improvement Program 2018 General Obligation Bonds in the amount of $456,779. A detailed breakdown of Accounts can be found on the corresponding transmittal memorandum. For Action Watch Passed 7-1​ Ald. Suffredin voted No (A3.5) ​Contract with Kovilic Construction Co., Inc. for Church Street Harbor – South Pier Renovations City Council authorized the City Manager to execute a contract for the Church Street Harbor – South Pier Renovations (Bid 18-25) with Kovilic Construction Co., Inc. (3721 N. Carnation Street, Franklin Park, IL) in the amount of $891,000.00. Funding will be provided from the Capital Improvement Program 2018 General Obligation Bonds for Church Street Harbor in the amount of $891,000. A detailed breakdown of Accounts can be found on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A3.6) ​Three-Year Contract with Mark Vend Company for Vending Machine Services at City of Evanston Facilities City Council authorized the City Manager to execute a three (3) year contract with Mark Vend Company for the City’s vending machine services (RFP 18-22). Mark Vend Company was the only firm that responded to the Request for Proposal. There is no cost associated with this contract. Mark Vend will share profits from the vending machines, and will include $5,000 worth of in-kind donations annually “to be used for events or other activities at the discretion of the City and the Parks, Recreation and Community Services Director.” For Action Approved on Consent Agenda (A3.7) ​Renewal of Sole Source Computer Aided Dispatch Software License and Service Agreement with Superion City Council authorized the City Manager to renew sole source software license and service agreement with Superion (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $75,592.43. The Agreement is effective from May 1, 2018 through April 30, 2019. Funding will be provided by the Emergency Telephone System Fund (Account 205.22.5150.62509), with a FY18 budget of $220,000 and a YTD balance of $130,762. For Action Approved on Consent Agenda (A3.8) ​Two-Year Contract Amendment for Parking Meters and Multi-Space Pay Stations with Duncan Solutions City Council authorized the City Manager to execute a multi-year contract (2-year agreement with a 1-year option to renew) with to Duncan Solutions Inc. (633 W. Wisconsin Ave., Milwaukee, WI) to cover the fees for remote monitoring and management of the credit card functionality in the amount of $91,971. Funding for this contract will come from the Parking Fund - Parking Lots and Meters (Account 505.19.7015.65070), with a FY18 budget of $230,000 and a YTD balance of $192,811.54. For Action Approved on Consent Agenda (A3.9) ​Sidewalk Café – Falcon Eddy’s Barbeque City Council approved first-time application for a sidewalk café permit for Falcon Eddy’s Barbeque, a Type 2 restaurant located at 825 Church Street. The sidewalk café will consist of four tables with two seats each for a seating capacity of eight, and will operate daily from 11:00 a.m. - 9:00 p.m. For Action Approved on Consent Agenda (A3.10) ​Request to Extend Hours for Alcohol Service for The Celtic Knot City Council approved a request to approve extension of alcohol service hours for The Celtic Knot located at 626 Church Street from June 14, 2018 through July 15, 2018 accommodating the airing of live coverage of the 2018 World Cup. Because of the time difference, applicant requests alcohol service to begin at 7:00 a.m. For Action Approved on Consent Agenda (A4) ​Resolution 27-R-18, Terminate Lease for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Staff seeks direction on the next steps for the City-owned property at 2222 Oakton Street, including possible issuance of a Request for Qualifications/Proposals. Staff recommends continuation of Resolution 27-R-18, “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC” to the next Administration & Public Works Committee meeting. For Action: Item Held in Committee (A5) ​Ordinance 63-O-18, Amending the City Code to Remove One-Way Alley Restriction between Harrison Street and Colfax Place City Council adopted Ordinance 63-O-18, amending Section 10-11-4, Schedule IV(B) of the City Code to remove one-way restriction for the alley between Harrison Street and Colfax Place east of Crawford Avenue. The required signs will cost approximately $40 and will be installed by in-house staff. Funding will come from the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2018 budget of $58,000 and a YTD balance of $24,406. For Introduction Approved on Consent Agenda (A6) ​Ordinance 35-O-18, Sale of Surplus Property Fleet Vehicles City Council adopted Ordinance 35-O-18, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, July 24, 2018 or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Approved on Consent Agenda (P1) ​Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Item Held in Committee Motion: Ald. Fiske Watch (P2) ​Vacation Rental License for 1109 Garnett Place City Council approved a Vacation Rental License for the property located at 1109 Garnett Place. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Watch Passed 5-3 ​ Ald Fiske, Wynne, Revelle voted No (P3) ​Resolution 32-R-18, Plat of Resubdivision for 2652 Sheridan Road City Council adopted Resolution 32-R-18 approving the proposed re-subdivision of the property located at 2652 Sheridan Road. The applicant, Joshua Siegel, representing Illinois Institute of Technology, is proposing to re-subdivide the property into 2 lots. The proposed lots will exceed the minimum lot dimension requirements for the district. For Action Approved on Consent Agenda (P4) ​Ordinance 68-O-18, Special Use Permit to Expand Community Center Located at 1215 Church Street and 1726-1730 Ridge Avenue City Council adopted Ordinance 68-O-18 granting special use approval for the expansion of a Community Center – Public and Recreation Center – Public, YWCA Evanston/North Shore, at 1215 Church St. & 1726-1730 Ridge Ave. in the R4 General Residential District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district For Introduction and Action Passed 8-0 Watch (P5) ​Ordinance 66-O-18, Adding City Code Subsection 5-4-5-6, “Examination of Records by Unit Owners” City Council adopted Ordinance 66-O-18, Adding City Code Subsection 5-4-5-6, “Examination of Records by Unit Owners.” Pursuant to Alderman Fiske’s request and within the City’s home rule authority, Ordinance 66-O-18 will codify and incorporate Public Act 100-0292 record keeping requirements into the City of Evanston Municipal Code, but prohibit the unauthorized access to condominium unit owners’ email addresses and telephone numbers For Introduction Approved on Consent Agenda (P6) ​Resolution 22-R-18, Approving a Plat of Resubdivision for 1727 Oak Avenue City Council adopted Resolution 22-R-18, approving a Plat of Resubdivision for 1727 Oak Avenue. The applicant requests a subdivision to separate the development parcel from the 1007 Church parcel. The Watch subdivision meets all requirements of the D3 Downtown District including lot size and lot width, and has been reviewed by the Public Works Agency for compliance with applicable regulations. Resolution 22-R-18 was held in Committee on May 14, 2018 until May 29, 2018 for Action. For Action Passed 6-2 ​Ald. Fiske & Wynne voted No (P7) ​Ordinance 59-O-18, Granting a Special Use Permit for a Planned Development Located at 1727 Oak Avenue in the D3 Downtown Core Development District City Council adopted Ordinance 59-O-18, granting a Special Use Permit for a Planned Development Located at 1727 Oak Avenue. The Planned Development is for a 17-story age-restricted multi-family rental development with 169 units and 136 parking spaces in the D3 Downtown Core Development District. Four site development allowances are requested for the number of dwelling units, building height, front yard setback and number of loading berths. For Action Passed 6-2 ​Ald. Fiske & Wynne voted No Watch (P8) ​Ordinance 61-O-18, Map Amendment, Planned Development and Special Use for Open Sales Lot at 128-132 Chicago Avenue City Council adopted Ordinance 61-O-18 for approval of a Map Amendment to rezone the northern portion of the property from the C1 Commercial District to the B3 Business District, a special use for an open sales yard in the B3 Business District and a Planned Development in the B3 Business District to construct a 5-story mixed-use building with approximately 4,999 square feet of indoor ground floor commercial space, approximately 7,000 square feet of outdoor garden/open sales lot, 26 dwelling units and 30 parking spaces. Three site development allowances are requested for the number of parking spaces, fence location, and parking setbacks. Ordinance 61-O-18 was approved for Introduction by City Council on May 14, 2018 with an amendment to remove condition of approval G requiring the applicant to make an $8,500 contribution for the cost of a parking pay box. For Action Approved on Consent Agenda (H1) ​Bed & Breakfast License Renewal for Stone Porch by the Lake at 300 Church Street City Council approved the renewal of the Bed and Breakfast License for Motion: Ald. Revelle Watch Watch Stone Porch by the Lake Bed and Breakfast located at 300 Church Street, Evanston, IL 60201. For Action Passed 7-1 ​Ald. Fiske voted No (O1) ​Resolution 35-R-18, Approving the 2018 Action Plan and Adopting the 2018 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Program Budgets for 2018 For Action Approved on Consent Agenda Motion: Ald. Rainey Watch (O2) ​Resolution 36-R-18, Amending the 2011, 2014, 2015 and 2016 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended CDBG Funds in the 2018 Action Plan For Action Approved on Consent Agenda (O3) ​Entrepreneurship Support Program Applications for IKandi Salon and Total Transformation Solutions City Council approved financial assistance through the Entrepreneurship Support Program totaling $5,000 for the following Evanston businesses: IKandi Salon for $2,500; and Total Transformation Coaching for $2,500. Funding will be from the Economic Development’s Business Retention/ Expansion Fund (Account 100.21.5300.62662). The approved Fiscal Year 2018 Budget allocated a total of $150,000 for this account. A total of $34,658.47 has been spent or encumbered from this account since the beginning of FY 2018, leaving $115,342.53 available for expenditure. For Action Approved on Consent Agenda Motion: Ald. Wilson Watch (O4) ​Storefront Modernization Program Applications for Booked and Prairie Moon City Council approved financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to the following Evanston businesses: Booked at 506 Main Street in an amount not to exceed $4,748.40 for signage and a new door; and Prairie Moon at Chicago Avenue in an amount not to exceed $8,037 for signage, and storefront improvements. Funding will be from the Economic Development’s Business District Improvement Fund (Account 100.21.5300.65522). The approved Fiscal Year 2018 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs To date, $34,489 has been spent or encumbered from this account, leaving $214,511 available for expenditure. For Action Approved on Consent Agenda (O5) ​Evanston Great Merchants Grant – West Village City Council approved to provide financial assistance through the Great Merchants Grant Program to the West Village Business Association (WVBA) for the remainder of the funds set aside for them, totaling $2,178.75. Staff recommends utilizing the Economic Development Business District Improvement Program Fund (Account 100.21.5300.62662). The approved 2017 Fiscal Year Budget allocated $150,000 to this account. To date, $32,738.47 has been spent from this account, leaving $115.341.33 available for expenditure. For Action Approved on Consent Agenda (APP1) For Appointment to: Library Board Rachel Hayman Rachel Hayman is the program coordinator at Womencare Counseling Center, an organization providing individual, group, couple and family counseling. A 30-year resident of Evanston, Ms. Hayman is a long-time supporter of the Evanston Public Library and formerly served as a member of the Library’s Fund for Excellence Committee. Ms. Hayman served for eight years on the District 202 Board of Education, including two years as president. She is the founding member of the YWCA Evanston/North Shore’s Racial Justice Committee, having served for 10 years on the organization’s Board of Directors. Ms. Hayman is currently a member of the Y.O.U. Board of Directors and the YWCA Advisory Committee, and in the past has donated her time as a volunteer tutor at Books & Breakfast. A graduate of Leadership Evanston, Ms. Hayman holds bachelor’s and master’s degrees in English from Indiana University. Library Board Shawn Iles Library Board Margaret Lurie Library Board Vaishali Patel Library Board Benjamin Schapiro Preservation Commission Kenneth Itle For Action Library Board and Preservation Commission separated Watch Library Board Passed 6-2​ Ald. Suffredin and Fleming voted No Preservation Commission Passed 8-0 Call of the Wards Ward 1: 1st Ward meeting June 5th from 7-9 p.m. at the Evanston Public Library. Requested that the Mayor look at the “Good Neighbour Fund” to see if there is money to pay for dumpsters that NU can't afford for the dumpster move-out program Watch Ward 2: Congratulated the ETHS class of 2018. Requested that a vote be taken to remove outreach programs and the mayor summer youth program off the list of services being considered to close. Watch Ward 3: On June 7th office hours will be from 7-10 a.m. at Brothers K Watch Ward 4: No Report Watch Ward 5: No Report Watch Ward 6: 6th and 7th joint Ward meeting on June 5th at 7:30 p.m. at the Ecology Center Watch Ward 7: Premature to talk of the deconstruction of the Harley Clarke Mansion. Wants to give Evanston Lakehouse & Gardens a year to raise the $1 Million before entering into a lease agreement and testing the waters for their vision of the mansion Watch Ward 8: Asked staff to prepare a resolution for consideration by City Council for the next meeting. It directs the City Manager to explore the demolition of the Harley Clarke mansion. Referred to Rules Committee a binding referendum for the November ballot to make the City Clerk's position an appointed position. Also referred to the Rules Committee to have new sidewalk cafes to be considered by city staff and Alderman of the designated Ward. Lastly, Ald. Rainey wanted to discuss the way Amazon purchases are handled. Watch Ward 9: Asked Public Works to generate a report of the top 10 capital improvement of city own facilities Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into Executive Session.