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Home My WebLink AboutCCMinutes070918 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 9th, 2018 Present: Alderman Fiske Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons Alderman Suffredin (8) Absent: Alderman Braithwaite (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Mayor’s Public Announcements Mayor Hagerty thanked the 4th of July Association for creating another memorable 4th of July experience in Evanston this year. Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz invited Evanston Police Chief Richard Eddington to speak on his retirement from the Evanston Police Department. Chief Eddington is expected to retire at the end of December 2018 after more than 44 years of police service. City Manager Bobkiewicz welcomed Shanalee Gallagher, the 2018 ICMA Management Fellow for the City of Evanston. Lastly, the City Manager announced the reopening of Lincoln Street Beach. Watch City Clerk’s Communications City Clerk announced the BCC Summit event on July 17th at 6:30 p.m. Watch Public Comment Pauline Kurtides Sheehan Expressed her dismay about the process given to 917 Edgemere Court. Because the item was added late to the agenda, she believes that residents were not given adequate time to prepare a response and thus denied a due process of the law. Watch Dan Joseph Talked about General Obligation Bonds Watch Michele Hays Shared her experience of being arrested while protesting during the City of Evanston 4th of July Parade. Watch Junad Ruzki Talked about various projects in Evanston which he believes is being mismanaged by staff and City Council. Asked City Council to reevaluate City Manager Bobkiewicz performance and determine if they need to terminate is contract. Watch Mike Vasilko Wanted someone on staff to explain to him how much the increase in taxes will be because of the bonds. Spoke about contracts, donations and work for the Robert Crown Center. Watch Ray Friedman Expressed his concerns of issuing $50,000,000 in bonds for Robert Crown. Believes the residents should have a say in how their money is spent. Asked to hold off on the bonds until there is a balanced budget and a plan to repay the debts Watch Mary Rosinski Thanked Clerk Reid for conducting the Rules of Order Event with Parliamentarian Joan Bundley. Believed that increasing Transfer Tax Stamp will be detrimental for the image of Evanston. Asked City Council to keep the Recycling Center as a non-profit facility. Lastly, asked City Council for the opportunity to bring the restoration to the Harley Clarke mansion. Watch Allie Harned Wanted to know why City Council would approve a $50,000,000 in bonds that will cost the residents, but not approve the Harley Clarke mansion which would be privately funded at no cost to residents. Watch Priscilla Giles Talked about a noise complaint letter she received from the city. Said other residents in different wards did not receive the same letters. Said there is a lack of communication from the city and believes all residents of Evanston should receive communications coming from the city. Watch Special Order of Business (SP1) Ordinance 71-O-18, Authorizing 2018 A, B, C and D General Obligation Bond Issues City Council adopted Ordinance 71-O-18 providing for the issuance of one or more series of not-to-exceed $50,000,000 General Obligation Corporate Purpose Bonds, Series 2018A, to finance the construction and equipment of a new Robert Crown Community Center, Ice Complex and Library Center, one or more series of not-to-exceed $20,000,000 General Obligation Corporate Purpose Bonds, Series 2018B, for capital improvements, one or more series of not-to-exceed $10,000,000 General Obligation Refunding Bonds, Series 2018C, for refunding purposes and one or more series of not-to-exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2018D, for redevelopment projects, of the City of Evanston, Cook County, Illinois, authorizing the execution of one or more bond orders in connection therewith, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds, authorizing and directing the execution of an escrow agreement in connection with said refunding bonds, and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale date, Watch which is tentatively scheduled in late July / August. A detailed breakdown of the funding sources can be found on the corresponding transmittal memorandum. For Action Passed 8-0 (SP2) Real Estate Transfer Tax Increase Options Staff recommends direction from City Council regarding Alderman Rainey’s inquiry at the June 18 City Council meeting whether the City has authority to impose a progressive real estate transfer tax based on purchase price of real estate within the City of Evanston. Staff also provides other options for changing the real estate transfer tax, the applicable process to pursue a real estate transfer tax referendum, and a comprehensive survey of Chicagoland municipalities and who is responsible for payment of the real estate transfer tax. For Discussion Direction provided to staff Watch (SP3) Application for Appeal to the City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 917 Edgemere Court City Council approved the Application for Appeal from Adam Sabo and Sue Lee, Applicants, in regard to the Preservation Commission's decision denying a Certificate of Appropriateness for the construction of a new single family home within the Lakeshore Historic District at 917 Edgemere Court. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal and subsequently affirm, modify or reverse the decision of the Commission within forty (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. For Action Ald Wilson motioned to table item until July 23 Council meeting. Passed 7-1 Ald. Fiske voted “No” Watch Consent Agenda (M1) Approval of Minutes of the Regular City Council Meetings of June 18, 2018 and June 25, 2018. For Action Approved on Consent Agenda Watch (A1) Payroll –June 11, 2018 through June 24, 2018 $3,235,279.13 For Action Approved on Consent Agenda (A2) Bills List – July 10, 2018 $2,617,387.83 For Action Approved on Consent Agenda (A3) 2017 Comprehensive Annual Financial Report City Council accepted and file the 2017 Audited Comprehensive Annual Financial Report (CAFR). For Action: Accept and Place on File Approved on Consent Agenda (A4) Contract with Grumman/Butkus Associates for the Lorraine H. Morton Civic Center HVAC Architectural/Engineering Services City Council authorized the City Manager to execute a contract for engineering services related to the Lorraine H. Morton Civic Center HVAC Architectural/Engineering Services (RFQ No. 18-07) with Grumman/Butkus Associates (820 Davis Street, Ste 300, Evanston, Illinois 60201), in the amount of $47,330.00. Funding will be provided from the Capital Improvement Program (CIP) 2017 General Obligation Bonds (Account No. 415.40.4117-618004), which has an FY 2018 budget of $100,000 with $100,000 remaining. For Action Approved on Consent Agenda (A5) Contract with Lewellyn Technology for Citywide Arc Flash Program City Council authorized the City Manager to execute a contract for the Citywide Arc Flash Program (RFP 18-24) with Lewellyn Technology (6210 Technology Center Drive, Suite 200, Indianapolis, IN) in the amount of $53,575. An Arc Flash study evaluates the level of potential hazard for all major electrical equipment, verifies it is working properly, and then labels them accordingly. Funding will be provided from Capital Improvements Fund 2018 General Obligation Bonds (Account 415.40.4118.65515 – 618003). This project was budgeted at $150,000 in FY 2018 and has $148,124 is remaining. For Action Approved on Consent Agenda (A6) Approval of 2018 Pay Station Expenses to Total Parking Solutions City Council authorized expenditure to Total Parking Solutions, Inc. (2721 Curtiss St., Downers Grove, IL 60515), to cover the fees associated with 22 parking meter terminals (pay stations) in the amount of $33,000 for the period May 16, 2018 through May 15, 2019. Funding is provided by the Parking Fund (Account 505.19.7015.62245), with an FY2018 budget of $55,740 and a remaining balance of $50,779. For Action Approved on Consent Agenda (A7) Robert Crown Community Center, Ice Complex and Library Construction Manager Services Construction Contract Award City Council authorized the City Manager to execute a contract to provide construction management services for the Robert Crown Community Center, Ice Complex and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622) in the amount of $47,741,803. A super-majority (two-thirds) vote by the City Council is required for approval. Funding for this project will be provided by various sources. Detailed information can be found in the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A8) Consulting Contract Amendment #2 for Bidding, Negotiations, Permitting, Construction Administration and LEED Commissioning Services for the Robert Crown Community Center, Ice Complex and Library Project City Council authorized the City Manager to amend an existing architectural services contract for bidding, negotiations, permitting, construction administration and LEED commissioning services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects LLC., (230 W. Superior Street, 6 th Floor, Chicago, IL 60654), in the amount of $1,099,650.00. This amendment will modify the existing agreement from $2,146,833.00 to $3,246,483.00 and extend the existing contract deadline from June 30, 2017 to July 31, 2021. Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Account 416.40.4160.62145.616017. For Action Approved on Consent Agenda (A9) Resolution 48-R-18, Memorandum of Understanding with the Chicago Transit Authority for the Modernization of the CTA Purple Line in Evanston City Council adopted Resolution 48-R-18, authorizing the City Manager to execute a Memorandum of Understanding (MOU) with the Chicago Transit Authority (CTA) for the modernization of the CTA Purple Line in Evanston, with a focus on support for the Davis Street CTA station, with a local match contribution from the Washington National Tax Increment Finance (TIF) district. Funding will be from the Washington National TIF Fund (Account 300.99.5470.65515). For Action Approved on Consent Agenda (A10) Resolution 27-R-18, Mutual Termination of Lease of City-Owned Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC City Council adopted Resolution 27-R-18, “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. The adoption of this resolution includes approval of the settlement agreement for repayment of three months of rent, utilities owed at the property, and additional funds attributed to sales, liquor and property taxes not recovered due to the business not locating at the property. For Action Passed 5-2 Ald. Fleming and Suffredin voted “No” Watch (A11) Resolution 47-R-18, Issuance of a Request for Qualifications/Proposals for Reuse of Recycling Center at 2222 Oakton Street City Council adopted Resolution 47-R-18, “Authorizing the City Manager to Initiate a Request for Qualifications / Request for Proposals (RFQ/P) for Reuse of City-Owned Real Property Located at 2222 Oakton Street”. This resolution would initiate the process to identify future users for the City-owned property. The proposed timeline is enclosed in the memo and, if authorized by the City Council, staff will update the RFQ/P document. For Action Passed 6-2 Ald. Suffredin and Revelle voted “No” Watch (A12) Ordinance 70-O-18, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands” to Add a Loading Zone at 1007 Church Street City Council adopted Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street. For Introduction Approved on Consent Agenda (A13) Ordinance 75-O-18, Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609 South Boulevard City Council adopted Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard. For Introduction Approved on Consent Agenda (P1) Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. This item was tabled on June 25, 2018 until the July 9, 2018 City Council meeting. For Action Item held in Committee until the July 23, 2018 meeting Watch (P2) Resolution 34-R-18, Approving a Plat of Resubdivision for 2020 Greenwood Street City Council adopted Resolution 34-R-18 approving the proposed re-subdivision of the property located at 2020 Greenwood Street. The applicant, Nikita Turik, Co-Manager, Greenwood Storage, LLC, is proposing to re-subdivide the property into 2 lots. The storage facility will remain; the new lot will be created at the west end of the property. The proposed lots will exceed minimum lot dimension requirements for the district. Resolution 34-R-18 was held on June 25, 2018 to the July 9, 2018 City Council. For Action Approved on Consent Agenda (P3) Ordinance 80-O-18, Granting a Special Use for a Type 2 Restaurant, Gotta B Crepes, at 2901 Central Street City Council adopted Ordinance 80-O-18, granting special use approval for a Type 2 Restaurant, Gotta B Crepes, at 2901 Central Street in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction and Action Approved on Consent Agenda (P4) Ordinance 79-O-18, Amending Various Portions of the City of Evanston Zoning Ordinance Revising Minor Preservation Commission Review Procedures City Council amended the Zoning Ordinance Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. For Introduction Approved on Consent Agenda (O1) Removal of Arrest Records from Website City Council approved for staff to no longer post arrest records on the City of Evanston’s website; however, staff will continue to maintain the daily crime bulletins and make arrest records available upon request. For Action Ald. Revelle motioned to amend to add administrative adjudication (hearing dockets) records to the policy and to amend the policy to keep the records on the the City website for a rolling 14 days. Passed 8-0 Watch (O2) Ordinance 69-O-18, Amending City Code Section 2-14-2, “Membership” of the Housing and Community Development Act City Council adopted Ordinance 69-O-18, amending Ordinance 103-O-16 that codified the Housing and Community Development Act Committee in line with other City boards and commission, and changes “Section 2-14-2: Membership” to delete the requirement of one member who is a representative of the Plan Commission. This also reduces the total membership of the committee to nine to facilitate quorum. For Action Approved on Consent Agenda Motion: Ald. Wilson Watch (O3) Entrepreneurship Support Program Applications City Council approved financial assistance through the Entrepreneurship Support Program totaling $5,000 for the following Evanston businesses: Hair Science for $2,500; and Aerospace Careers Network Resource for $2,500. Funding will be from the Economic Development’s Business Retention/Expansion Fund (Account 100.21.5300.62662), with a FY 2018 Budget of $150,000. A total of $47,846 has been spent or encumbered from this account since the beginning of FY 2018, leaving $102,153.54 available for expenditure. For Action Approved on Consent Agenda (O4) Storefront Modernization Program Applications City Council approved financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to the following Evanston businesses: 10Q Chicken at 816 Church Street in an amount not to exceed $3,401.66; 1030 Davis in an amount not to exceed $18,143 for masonry restoration and storefront glass; and Connections Health at 1854 Sherman Ave in an amount not to exceed $2,705 for an awning and front stoop. Funding will be from the Economic Development’s Business District Improvement Fund (Account 100.21.5300.65522), with a FY 2018 Budget of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $34,489 has been spent or encumbered from this account, leaving $214,511 available for expenditure. For Action Approved on Consent Agenda (APP1) For Re-Appointment: Public Safety Civil Service Commission Joan Hickman Animal Welfare Board Vicky Pasenko Housing & Community Development Act Committee Shawn Jones Housing & Community Development Act Committee Glenn Mackey Housing & Community Development Act Committee Michael Miro For Action Mayor removed the appointments from the agenda. No action taken. Call of the Wards Ward 1: No Report Watch Ward 2: No Report Watch Ward 3: Next Ward meeting will be July 26th at the Chiaravalle Montessori from 7 to 8:30 p.m. Watch Ward 4: No Report Watch Ward 5: 'Lorraine H. Morton: A Life Worthwhile' Documentary will be shown at the Civic Center on July 30th at 11:30 a.m. Invited residents to attend the Preservation Commission meeting on July 10th at 7 p.m. to issue public comment on the importance of Family Focus. Watch Ward 6: No Report Watch Ward 7: Congratulated the Canal Shores Golf Course for receiving the 2018 Silver Ribbon Award from Friends of the Chicago River Watch Ward 8: Howard Street Business Association is meeting on July 18 at 8:30 p.m. at Peckish Pig. Brummel Park Food Truck Fest at 5:30 on July 17 Watch Ward 9: Community meeting at Robert Crown at 6:30 p.m. Asked the community to think of ways to offset some of the cost for our parks Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into Executive Session