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HomeMy WebLinkAboutCCMinutes022618 ​CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 26th, 2018 Present: Alderman Fiske Alderman Rue Simmons Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Suffredin (8) Absent: Alderman Fleming (1) Presiding: Mayor pro tempore Melissa A. Wynne Devon Reid City Clerk Mayor’s Public Announcements Mayor pro tempore Melissa A. Wynne announced Mayor Hagerty was in Puerto Rico joining other U.S. Mayors and partnering with Mayors in cities in Puerto Rico on how they can provide aid and support to them Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz invited Lawrence Hemingway Director of Parks and Recreation and Community Services to provide an update for the upcoming Mayor Summer Youth program interviews and other programs Watch City Clerk’s Communications City Clerk announced Early Voting will begin from March 5th-19th. The first week of early voting will run from 9am to 5pm The second week will run from 9am to 7pm. Early voting will also be available on Saturday’s and Sunday’s. The Clerk’s Office has started a texting campaign aimed at increasing the voting participation for the upcoming election. Watch Public Comment Zoe Lydon Asked City Council to support the expansion of the Robert Crown Center which will provide ample space and opportunities to the youth in Evanston. Watch Verzell James Requested City Council to halt further site development for the 2525 Church St. project until residents can analyze and respond to independent studies. Watch Glenn Mackey Opposed to the 2525 Church St. project Watch Janet Alexander Davis Believed residents living in the surrounding area of the 2525 Church St. project should have been given proper notice, although it wasn’t a requirement. Thorough representation isn’t being given to those affected by major projects in the city. Watch Dorothy Head Explained how Skokie residents were given proper notice about a proposed water pump in their city and how the local government called a special meeting for residents to participate and share their Watch opinions. Because Evanston residents were not given the same opportunity, many residents feel betrayed and disrespected. David Dickson Feels there is a better place to construct the proposed water pumping station project where it will not affect the residents. Watch Jerry Michel Principal of Willard Elementary spoke about changing the traffic pattern at the school to make it safer for students to be dropped off and picked up. District 65 will augment the project to make it safer. Watch Clare Kelly Concerned about discriminatory practices from the city, to the residents of certain Wards. Also concerned about the process of the zoning text amendment change for the high schools alternative school. Watch Bill Stack Talked about affordable housing and providing better housing option for people in Evanston Watch Darlene Cannon Asked City Council to vote “No” for the alternative school because she feels the process was bias and discriminatory. Watch James Engelman Wanted City Council to accept the contract for Fleetwood-Jourdain interior design Watch Erl Chocol Talked about the repair cost of city vehicles and the criminal history guidance for employment Watch Madelyn Ducree Wanted City Council to provide an explanation for the collapse of the vacant 1829 Simpson St. building. Watch Jackie Prince Asked City Council to figure out why women haven't been able to reside at Connection for the Homeless Watch Meg Welch Informed City Council that residents of the 2nd Ward were not given proper notice in regards to the alternative school. Also felt the pumping station project was not transparent in the process. Watch Daniel Stein Thinks more conversations are necessary for the proposed pumping station Watch Carolyn Murray Concerned that public notices are not being sent out properly. Asked that the city be consistent and transparent to everyone seeking to set up a business in Evanston Watch Rey Friedman Wanted feedback to be provided to public comments at city council meetings. Wanted City Council to provide a date for resident to present their appeal on the HOW project Watch Consent Agenda (M1)​ Approval of Minutes of the Regular City Council Meeting of January 22, 2018, January 29, 2018, February 12, 208 and February 19, 2018. For Action Approved on Consent Agenda Motion: Ald. Rainey Watch (A1) ​Payroll – January 22, 2018 through February 4, 2018 $ 3,079,462.01 (A2)​ Bills List – February 27, 2018 $ 1,520,935.04 For Action Approved on Consent Agenda (A3.1) ​Pilot Landlord Rehabilitation Assistance Program Staff recommends City Council approval of a Pilot Landlord Rehabilitation Assistance Program to support improvements and repairs for rental units that are committed to be rented to households earning 60% of AMI. The proposed program budget is $200,000 for the 2018 fiscal year and will be provided from the Affordable Housing Fund. Funding will be from the Affordable Housing Fund (Account 250.21.5465.65535). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000. For Action Item held in committee until March 12, 2018. (A3.2) ​Purchase of Police, Fire & Administrative Service Vehicles from Currie Motors City Council approved the purchase of seven (7) Ford SUVs and (1) Chevrolet SUV outfitted with lights, sirens and other necessary equipment for operations. Four (4) Fords and one (1) Chevrolet will be allocated to the Evanston Police Department Field Operations Division, two (2) Ford will be allocated to the Fire Department Administration Division and one (1) Ford will be allocated to the Administrative Services Department Facilities Division. The replacement vehicles will be purchased from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $238,418.89. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $238,418.89, which has a budgeted amount of $1,522,977. For Action Approved on Consent Agenda (A3.3) ​One Year Contract Renewal for Purchase of Emergency Lighting & Sirens from Havey Communications Inc. City Council approved a one (1) year contract renewal for the purchase of emergency lighting, sirens and after-market products and services in the amount of $80,960.00 to Havey Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL 60044). Funding will be as follows: $40,480 from Account 600.19.7710.65060, with a FY18 budget of $1,050,000, and $40,480 from Account 601.19.7780.65550, with a FY18 budget of $1,522,977. For Action Approved on Consent Agenda (A3.4) ​Criminal History Applicant Eligibility Policy City Council accepted and placed on file the City of Evanston Criminal History Applicant Eligibility Policy. Pursuant to Alderman Fleming’s request, City staff met with Alderman Fleming and interested community members to review current hiring policies related to prospective applicants with criminal records and to update the policy in conformance with best practices. For Action: Accept and Place on File Approved on Consent Agenda (A3.5) ​Utility Bill Reimbursement Policy City Council accepted and placed on file the proposed Reimbursement and Payment Policy. Staff modeled the proposed policy based on Illinois Administrative Code which establishes that all complaints for the recovery of damages shall be filed within a maximum two (2) year time limit from the time that the produce, commodity or services as to which the complaint is made was furnished or performed. For Action: Accept and Place on File Approved on Consent Agenda (A3.6) ​One Year Contract Extension with G & L Contractors for 2018 Debris Hauling City Council authorized the City Manager to execute a one year contract extension for debris hauling with G & L Contractors (7401 N St. Louis Ave Skokie, IL) in the amount of $81,000.00. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding will be as follows: $38,000 budgeted from the Water Fund (Account 510.40.4540.62415), $38,000 budgeted from the Sewer Fund (Account 515.40.4530.62415), and $5,000 budgeted from the General Fund (Account 100.40.4510.62415). For Action Approved on Consent Agenda (A3.7) ​One Year Contract Extension for the Purchase of Granular Materials from G & L Contractors City Council authorized the City Manager to execute a one year contract extension for the purchase of Granular Materials with G & L Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $37,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Purchase of materials under this contract will be funded as follows: $21,000 from the Water Fund, Account 510.40.4540.65055, with a budget of $150,000; and $16,000 from the Sewer Fund, Account 515.40.4530.65055, with a budget of $43,000. For Action Approved on Consent Agenda (A3.8) ​Contract with Monson Nicholas Inc. for Service Center Parking Deck Restoration City Council authorized the City Manager to execute a contract for Service Center Parking Deck Restoration (Bid 18-02) with Monson Nicholas Inc. (714 North Yale Avenue, Villa Park, IL) in the amount of $526,074.00. Funding will be provided from the Capital Improvement Program (CIP) 2018 General Obligation Bonds: $500,000 from Account 415.40.4118.65515-617023 with FY18 budget of $500,000, and $26,074 from Account 415.40.4118.65515- 617023 with FY18 budget of $30,000. For Action Approved on Consent Agenda (A3.9) ​Contract with Sumit Construction Company, Inc. for Lovelace Park Pond Rehabilitation City Council authorized the City Manager to execute a contract for the Lovelace Park Pond Rehabilitation (Bid 18-06) with Sumit Construction Company, Inc. (4150 West Wrightwood Avenue, Chicago, IL) in the amount of $107,000.00. Funding will be provided from the Capital Improvement Program 2016 General Obligation Bonds in the amount of $100,000 (Account 415.40.4116.65515-518004) with a budget of $100,000, and from the 2018 General Obligation Bonds in the amount of $7,000 (Account 415.40.4118.65515- 518004) with a budget of $15,000. For Action Approved on Consent Agenda (A3.10) ​Lovelace Tennis Court Rehabilitation City Council authorized the City Manager to proceed with the Lovelace Tennis Court Rehabilitation for construction in 2018. While not budgeted in 2018, funding for this proposed project will be provided from the Capital Improvement Program (CIP) 2018 General Obligation (G.O.) Bonds - Facilities Contingency with a 2018 budgeted amount of $450,000. For Action Approved on Consent Agenda (A3.11) ​Sole Source Contract with Designs 4 Dignity for Interior Design Services for the Fleetwood-Jourdain Community Center City Council authorized the City Manager to execute a sole source contract to provide interior design services for the Fleetwood-Jourdain Community Center with Designs 4 Dignity (445 N. Wells, Suite 402, Chicago, IL 60654) in the amount of $35,000.00. Funding for this project will be provided from the Good Neighbor Fund (Account 415.40.4218.62145 – 618008), which has an FY 2018 budget allocation of $325,000.00 for this project. For Action Approved on Consent Agenda (A3.12) ​Contract with Bulley & Andrews for Construction Management Services for the Robert Crown Community Center, Ice Complex and Library City Council authorized the City Manager to execute a contract to provide construction management services for the Robert Crown Community Center, Ice Complex and Library (RFP 17-57) with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, IL 60622). The initial contract recommendation is for pre-construction services only in the amount of $41,510.00. A recommendation for construction services will occur upon successful completion of the pre-construction phase, completion of the project’s design documentation and negotiation of the construction price. Funding for this project will be provided from Capital Improvement Program (CIP) 2018 General Obligation Bonds (Account 415.40.4118.65515 – 616017). For Action Approved on Consent Agenda (A4) ​Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program City Council adopted Ordinance 34-O-18 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the construction of the Clearwell 9 Replacement Project. This ordinance authorizes the City to borrow up to $25,000,000. The debt service will be paid from the Water Fund. For Introduction Approved on Consent Agenda (A5) Ordinance 11-O-18, Amending City Code Title 1, Chapter 11 to Update Operational Functions with the Finance Division City Council adopted Ordinance 11-O-18 which amends Title 1, Chapter 8 of the City Code to reflect current City operations with respect to the Finance Division. For Introduction Approved on Consent Agenda (A6) ​Ordinance 32-O-18, Decreasing the Number of Class D Liquor Licenses for Kabul House located at 2424 Dempster Street City Council adopted Ordinance 32-O-18, amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-one (51) to fifty (50). Kabul House located at 2424 Dempster Street is not renewing its liquor license. For Introduction and Action Approved on Consent Agenda (A7) ​Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the New Class X Liquor License City Council adopted Ordinance 31-O18, amending City Code Section 3-4-6 by creating the new Class X Liquor License. Ordinance 31-O-18 was prepared to allow arts and crafts studios the sale of beer and wine for on-site consumption. For Introduction Approved on Consent Agenda (A8) ​Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the New Class F-2 Liquor License Local Liquor Commissioner and staff recommend City Council adopt Ordinance 33-O-18, amending City Code Section 3-4-6 creating the new Class F-2 Liquor License for a retail liquor dealer/gourmet food and amenity store. For Introduction Item held in committee until March 12, 2018. Watch (A9) ​Ordinance 20-O-18, Amending City Code to Allow for One-Way Traffic Flow During Willard School Drop-Off and Pick-Up Hours on Hurd Street and Central Park Avenue City Council adopted Ordinance 20-O-18, amending City Code Section 10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd Street between Isabella Street and Park Place, and one-way north traffic on Central Park Avenue between Park Place and Isabella Street adjacent to Willard Elementary School during drop-off and pick-up hours. Funding for signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2018 budget of $58,000. For Action Passed 8-0 Watch (A10) ​Ordinance 10-O-18, Amending City Code to Include Civil Restitution City Council adopted Ordinance 10-O-18 to amend City Code Subsection 1-4-1, “General Penalties,” to include civil restitution by order of Court. This ordinance adds civil restitution to the penalties available for City Code violations, and allows a Court to order restitution beyond the maximum fine amount. Civil restitution may only be ordered by a Court after a finding of guilt or a guilty plea by a defendant. For Action Approved on Consent Agenda (A11) ​Ordinance 26-O-18, Amending City Code Section 3-4-6(F) to Increase the Number of Class F Liquor Licenses for the Target Store located at 1616 Sherman Avenue Local City Council adopted Ordinance 26-O-18, amending City Code Subsection 3-4-6-(F) to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Target Corporation dba Target Store T3283 located at 1616 Sherman Avenue. For Action Approved on Consent Agenda (P1) ​Vacation Rental License for 1827 Dobson Street City Council approved a Vacation Rental License for the property located at 1827 Dobson Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Passed 7-1 ​ Alderman Fiske voted “No” Watch (P2) ​Vacation Rental License for 710 Madison Street City staff recommends approval of a Vacation Rental License for the property located at 710 Madison Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Item has been withdrawn from the Agenda by the applicant. (P3) ​Ordinance 21-O-18, Special Use Permit for a Special Educational Institution – Public in the I2 General Industrial Zoning District City Council adopted Ordinance 21-O-18 granting special use approval for a Special Educational Institution Public in the I2 General Industrial Zoning District in order to operate a high school for students with behavioral and emotional needs. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Action Passed 7-1​ Alderman Rainey voted “No” Watch Call of the Wards Ward 1: March 27th at 7 pm will be the Eruv meeting in the Parecal Room. There will be a 1st Ward meeting on March 6th from 7-9 pm at the Evanston Public Library Watch Ward 2: Thanked Staff and the numeros black businesses that turned out to the February 24th event at the Levy Senior Center. Watch Ward 3: Office hours will be held on March 1st from 7-10 am at Brothers K Watch Ward 4: Aldermen Wilson sent his condolences to the family of Carla Willis. She was an advocate of many issues, among them gun violence. Watch Ward 5: On February 28th will be presented to DAPR at 2525 Church St. The 5th Ward meeting will take place on March 15th in the Paracel Room located at the Civic Center Watch Ward 6: No Report Watch Ward 7: 7th Ward meeting on March 8th at the Ecology Center will have Library Director Karen Dansik Lyons, emergency preparedness briefing and the Sheridan Rd. improvement project. Watch Ward 8: No Report Watch Ward 9: No Report Watch Adjournment Mayor pro tempore Melissa A. Wynne called a voice vote to adjourn the City Council meeting and by unanimous vote the meeting was adjourned. Alderman Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (8-0) City Council recessed into Executive Session.