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HomeMy WebLinkAbout03.11.19 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 11th, 2019 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Mayor’s Public Announcements Mayor Hagerty Announcements and 1 Proclamation: ●Colorectal Cancer Awareness Month, March 2019 ●Women in Public Office Day, March 19, 2019 Watch City Manager’s Public Announcements City Manager Wally Bobkiewicz had no announcements. Watch City Clerk’s Communications City Clerk announced Early Voting in Evanston. Early voting runs from March 18 - April 1 at the Civic Center in Room G300. Watch Public Comment Mary Rosinski Stunned by the comments made by Mayor Hagerty. She said 80% of voters wanted the Harley Clarke mansion to be a space where the community could gather. Wants a collaborative effort between the City Council and the community to be made to discuss the mansion. Watch Neil Gambow Asked City Council members to vote in favor of providing funding for a Career Partnership Manager. Watch Jennifer Shadur Thanked City Council for their commitment on listening to other options on preserving the Harley Clarke mansion. She is looking forward to working with city staff to find a sustainable solution for the mansion. Watch Dan Coyne Invited Evanston voters to attend candidate forums for the upcoming school board election. Watch Pablo Castillo Read a letter by Pete Davis, the Assistant Superintendent of Curriculum and Instruction. In the letter, Mr. Davis said providing funding for a Career Partnership Manager is important to help Watch establish relationships between students, parents and employers here in Evanston. This position is critical in obtaining resources for young adults in Evanston who are looking for a better career paths. James Angleman Supported giving a 2 year lease agreement for a music studio at Gibbs-Morrison Cultural Center Watch Karen Tollenaar Demorest Wanted to encourage City Council members to support funding for a Career Partnership Manager. Said it represents a stronger partnership between Youth Job Center, the Mayor’s Employer Advisory Council and Evanston Township High School. This role will focus on helping ETHS students and graduates up till the age of 25 to help their career choices based on their individual needs. It will also offer support when they need it and working with employers about hiring practices. Watch Brian Brown Encouraged City Council to consider funding the Career Partnership Manager position. This will give students an additional source of assistance both at a local and national level. Watch Kevin Brown Community Services Manager for the Parks & Recs. Department asked City Council to support the career partnership position. Said the position will help tackle workforce development and community concerns pertaining to the youth in Evanston. Watch Darlene Cannon Invited City Council members to attend the Harley Clarke community meeting on April 4, 2019, in the Parasol Room from 6:30-8:30 Watch Misty Witenberg Expressed her concerns over the city’s compliance to FOIA law. Said the Law Department is wrongly withholding records for the City Clerk, who is the designated FOIA officer. Watch Doreen Price Read a letter in which she encourages the youth and young adults in Evanston to pursue careers that can help grow the city of Evanston and help create a more inclusive area to live for people of all backgrounds. Watch Bennett Johnson Agreed with a few points made by Mayor Hagerty on the preservation of the Harley Clarke mansion. One weakness he pointed out was the year and a half timelin being proposed in order to get the community involved. He said there are already several groups in the community that are heavily involved. Said that the purpose of these discussions are to preserve a piece of the community. Watch Bob Cruz Invited City Council and staff to participate in the upcoming Harley Clarke community meeting. He believes this will help residents see which staff members are interested in growing the discussion of preserving the mansion. Watch Albert Gibbs Read a letter which listed Evanston NorthShore NAACP as giving their support to the Harley Clarke mansion community efforts. The letter also shared support for equal access to the mansion for all minorities. Wants development of the lakefront mansion to be a priority to the City Council. Hopes future programs at the mansion will consider minorities of different backgrounds for inclusion. Watch Pricilla Giles Stated that the Plan Committee had no reference about homes between Wesley and Jackson on Emerson St. being already sold and the future homes not becoming affordable for any residents currently living in the area. Watch Madelyn Ducree Shared her views on sanctuary cities and Evanston being named a sanctuary city. Believes City Council members didn’t have to single out the undocumented people. Blames elected officials for profiling and stop-and-frisk in the city. Watch Special Order of Business (SP1) ​Harley Clarke Mansion At the Special City Council meeting of February 4, 2019, Alderman Wilson requested City Council consideration of a proposal for the use of the Harley Clarke Mansion. Staff requests City Council discuss the future of the Harley Clarke Mansion at the March 11, 2019 meeting, and provide staff with direction. Motion for staff to prepare RFP similar to the previous RFP where the City maintains ownership of the land, with a 9 month timeframe where the recipient is not required to be a not-for-profit. Additionally, the review/evaluation committee should include members of the public, and the proposal can include uses for the main house, coach house or both. Passed 5-4​ Ald. Simmons, Rainey, Fiske and Braithwaite voted “No” For Discussion Will return on April 15, 2019 Motion: Ald. Wilson Watch Consent Agenda (M1) ​Approval of the Minutes of the Regular City Council Meetings of February 25, 2019 and March 2, 2019. For Action Approved on Consent Agenda Motion: Ald. Suffredin Watch (A1)​ Payroll – February 4, 2019 through February 17, 2019 $3,122,700.75 (A2) ​Bills List – March 12, 2019 $ 3,030,105.51 Credit Card Activity (not including Amazon purchases) - Period Ending January 26, 2019 $ 153,068.53 For Action Approved on Consent Agenda (A3)​ Amazon Credit Card Activity –Ending January 26, 2019 $ 5,574.50 For Action Passed 8-0-1 ​Ald. Suffredin abstained Watch (A4) ​Contract with Chicagoland Paving for Lovelace Park – Tennis Court Rehabilitation City Council authorized the City Manager to execute a contract for the Lovelace Park – Tennis Court Rehabilitation with Chicagoland Paving (225 Telser Rd., Lake Zurich, IL 60047) in the amount of $124,000.00. This contract is part of a bid advertised by the Municipal Partnering Initiative (MPI). Funding will be provided from the CIP Fund 2019 General Obligation Bonds (Account 415.40.4119.65515 – 518006), which has a budget allocation of $250,000, all of which is remaining. For Action Approved on Consent Agenda (A5) ​Contract with Landscape Concepts Management, Inc., for Green Bay Road Landscape Maintenance City Council authorized the City Manager to execute a contract for the 2019 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL, 60030) in the amount of $25,117.30. Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action Approved on Consent Agenda (A6) ​Contract with Cleanslate Chicago, LLC, for 2019 Mowing Services City Council authorized the City Manager to execute a contract award for the 2019 Mowing Services to the low bidder, Cleanslate Chicago, LLC (1540 South Ashland, Chicago, IL), in the amount of $30,896.25. Funding for this project is included in the proposed FY 2019 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action Passed 9-0 Watch (A7) ​Contract with Visu-Sewer of Illinois, LLC for the 2019 CIPP Sewer Rehabilitation Contract A Project City Council authorized the City Manager to execute a contract for the 2019 CIPP Sewer Rehabilitation Contract A (Bid No. 19-01) with Visu-Sewer of Illinois, LLC (9014 S Thomas Avenue, Bridgeview, IL 60455) in the amount of $332,121.00. Funding for this project is from Sewer Fund (Account No. 515.40.4535.62461–419004), which has an FY 2019 budget of $700,000 for this work, all of which is remaining. For Action Approved on Consent Agenda (A8) ​Sole Source Purchase of Hot Mix Asphalt from Builders Asphalt City Council authorized the City Manager to execute a oneyear single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $48,700. Funding will be provided by three separate accounts, which are detailed on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A9) ​Sole Source Contract for Purchase of Concrete and Flowable Fill with Ozinga Ready Mix Inc. City Council authorized the City Manager to execute a one year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $45,000. Funding will be provided by three separate accounts, which are detailed on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A10) ​Purchase/Lease of City Vehicles City Council approved the purchase of eight (8) vehicles for operations in the Public Works Agency and Administrative Services Department and the lease of four (4) vehicles for operations in the Administrative Services Department. The following vehicles will be purchased: two (2) 2019 Ford Pickups from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $81,384.00; one (1) John Deere Tractor from Buck Bros., Inc. (29626 N. Highway 12, Wauconda, IL 60084 in the amount of $47,703.03; two (2) Vermeer Chippers from Vermeer-Illinois, Inc. (2801 Beverly Drive, Aurora, IL 60504) in the amount of $154,480.00; one (1) Falcon Asphalt Recycler/Hot Box from Midwest Paving Equipment, Inc. (575 DuPage Blvd., Suite 2387, Glen Ellyn, IL 60137) in the amount of $40,473.00; one (1) Hamm Roller from Roland Machinery Co. (816 N. Dirksen Parkway, Springfield, IL 62702 in the amount of $69,280.00; and one (1) 2019 Ford Transit Connect Van from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $21,707.00. The following vehicles will be leased to own: four (4) 2019 Nissan Rogue SUVs from Nissan Autobarn of Evanston (1012 Chicago Ave, Evanston, IL 60202) in the amount of $107,091.36 (to be spread out over 3 years). Funding will be from the Equipment Replacement Funds (Account 601.19.7780.65550 and Account 601.19.7780.62402) and the Parking Fund (Account 505.19.7005.65070). Further details can be found on the corresponding transmittal memorandum. For Action Approved on Consent Agenda (A11) ​Service Provider Agreement with YWCA Evanston/North Shore Staff recommends City Council authorized the City Manager to sign a six-month Service Provider Agreement with the YWCA Evanston/North Shore (1215 Church Street, Evanston, IL), which will cost $75,000. The service agreement will supplement current victim services with training for law enforcement, 24 hour crisis intervention, and set aside 2 beds for a victim of Domestic violence. Funds will be provided from the Health and Human Services–Service Agreements Fund (Account 100.24.2445.62509), with a YTD budget and balance of $75,000. The City Council previously approved to fund two current full time victim advocate positions for six months, and eliminates one vacant victim advocate position. Watch For Action Passed 7-2 ​Ald. Fiske and Fleming voted “No” (A12) ​Sole Source Agreement with Robothink, LLC for Youth Classes and Camps City Council approved the sole source agreement with Robothink, LLC (37 Sherwood Ter., Suite 122, Lake Bluff, IL 60066) for instruction of youth robotic and coding classes and camps. Instructional expenses are paid from the Chandler-Newberger Fund (Account 100.30.3035.62505), which has a $125,900 budgeted allocation. Compensation for the vendor is based on the following amount of revenue collected. For 2019, staff is projecting $29,000 in revenues and $22,000 in expenses. For Action Approved on Consent Agenda (A13) ​2019 Non-Park Special Events City Council approved the 2019 non-park special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. For Action Approved on Consent Agenda (A14) ​Resolution 22-R-19, Nine Month Lease for Studio 109 at Noyes Cultural Arts Center City Council approved Resolution 22-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenants and Evanston residents, Jane Rickard and Rimma Mitchell, to lease studio 109 at the Noyes Cultural Arts Center. For Action Approved on Consent Agenda (A15) ​Resolution 23-R-19, Nine Month Lease for Studio B12 at the Noyes Cultural Arts Center City Council approved Resolution 23-R-19 authorizing the City Manager to enter into an agreement for a nine (9) month lease term with new tenant and Evanston resident Tina Rohde, to lease vacant studio B12 at the Noyes Cultural Arts Center. For Action Approved on Consent Agenda (A16) ​Resolution 17-R-19, One-Year Lease Agreement for Office Space at the Lorraine H. Morton Civic Center City Council adopted Resolution 17-R-19 authorizing the City Manager to negotiate the lease of office space with Mental Health America of the North Shore (MHA) at the rate of $142.50 per month for 12 months beginning April 2, 2019 for 142.5 square feet of space on the ground floor of the Lorraine H. Morton Civic Center, Suite G204. For Action Approved on Consent Agenda (A17) ​Resolution 24-R-19, One-Year Lease Agreement for the Apartment located at 1223 Simpson Street City Council adopted Resolution 24-R-19, authorizing the City Manager to execute a lease between the City of Evanston and Diane Kerston and Omar Lockhart for 12 months beginning May 1, 2019 through April 30, 2019 for the apartment located at 1223 Simpson Street. The monthly rent will be $1,500 per month. For Action Approved on Consent Agenda (A18) ​Resolution 18-R-19, Loan Agreement with Police Chief, Demitrous Cook City Council adopted Resolution 18-R-19 approving a loan to Police Chief, Demitrous Cook. Funding will be from the General Fund (Account 100.12230). As this is a loan, the expense is being booked to a receivable account and the money will be repaid into the same account upon his departure. For Action Approved on Consent Agenda (A19) ​Ordinance 19-O-19, Sale of Surplus Property Fleet Vehicles City Council adopted Ordinance 19-O-19, directing the City Manager to offer the sale of vehicles owned by the City through public auction at the Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, March 26, 2019 or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Approved on Consent Agenda (A20) ​Grant Agreement with Youth Job Center to Provide Funding for a Career Partnership Manager City Council authorized the City Manager to sign a grant agreement with the Youth Job Center to provide funding in the amount of $90,000 to help cover the costs of a Career Partnership Manager. The position will help facilitate the partnership between the Youth Job Center, the Mayor’s Employer Advisory Council, Evanston Township High School and other community partners who are dedicated to supporting youth and young adults. Funding will be from the Good Neighbor Fund – Other Program Costs (Account 180.99.1800.62490), with FY18 budget of $370,000. For Action Passed 5-4 ​Ald.Suffredin, Simmons, Fleming, and Fiske voted “No” Watch (A21) ​Ordinance 6-O-19, Sale Contract for City Owned Real Property Located at 1729 Dodge Avenue to Evanston Township High School District No. 202 City Council approved Ordinance 6-O-19 authorizing the City Manager to execute a sale contract for City-owned real property located at 1729 Dodge Avenue to Evanston Township High School District No. 202 for affordable housing. A two-thirds majority is required for adoption of this ordinance. For Action Approved on Consent Agenda (A22) ​Ordinance 15-O-19, Amending Portions of City Code Title 7, “Public Ways,” Chapter 8 “Trees and Shrubs” City Council adopted Ordinance 15-O-19, which will amend portions of City Code Title 7, “Public Ways” Chapter 8, “Trees and Shrubs” to correct staff title updates and clarifying public parkway allowed plantings. Motion to amended Section 7-8-1-1 to include bike lanes. For Action Passed 9-0 Motion: Ald. Fleming Watch (P1) ​Ordinance 21-O-19, Granting a Special Use to Expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. City Council adopted Ordinance 21-O-19 granting special use approval to expand a Craft Alcohol Production Facility, Sketchbook Brewing Co., at 821-823 Chicago Ave. in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction and Action Approved on Consent Agenda Watch (P2) ​Ordinance 22-O-19, Special Use Permit for a Planned Development at 910- 938 Custer Avenue and Amending Zoning Map City Council adopted Ordinance 22-O-19 for approval of a Map Amendment to Rezone from the MUE Transitional Manufacturing-Employment District to the MXE Mixed-Use Employment District and a Special Use for a Planned Development for 40 single family attached townhomes in five standalone buildings that feature interior courtyards, two-car attached garages per dwelling unit, and building height of four stories. The proposal includes six Site Development Allowances. For Introduction Approved on Consent Agenda (O1) ​Resolution 15-R-19, Designating the Portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way” City Council adopted Resolution 15-R-19, naming the portion of Church Street between Hartrey Avenue and Grey Avenue with the Honorary Street Name Sign, “Tina Lifford Way.” Three street signs are made for the honoree at a total cost of $200. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. Funds for these honorary street name signs will come from the Traffic Operations' Materials Fund (Account 100.40.4520.65115), which has a budget of $58,000 and a YTD balance of $55,000. For Action Approved on Consent Agenda Motion: Ald. Fleming Watch (O2) ​Resolution 16-R-19, Twenty-Four Month Lease for Music Studio Space at Gibbs-Morrison Cultural Center City Council adopted Resolution 16-R-19 authorizing the City Manager to enter into an agreement for twenty-four (24) month lease terms with Avengerz Music Group LLC for music studio space at Gibbs-Morrison Cultural Center. For Action Passed 8-0-1 ​Ald. Rue Simmons abstained Watch (O3) ​Applications for the Evanston Great Merchants Grant Program City Council approved to provide financial assistance through the Great Merchants Grant Program, totaling $51,443, to the following Evanston business districts and affinity groups: Central Street Business Association – $10,000; West End Business Association – $7,624; Howard Street Business Association – $6,900; West Village Business Association – $5,520; Hill Arts Business District – $3,675; Central Evanston Business Association – $5,224; Foster/Maple Business District – $10,000; and Black Business Consortium Evanston North Shore – $2,500. Economic Development staff and the Economic Development Committee also recommend approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203) for the amount of $31, 600 to deliver landscaping services to the business districts. Staff recommends utilizing the Business District Improvement Program (Account 100.15.5300.62662), which has a budget of $150,000. For Action Approved on Consent Agenda (O4) ​Entrepreneurship Support Program Application City Council approved financial assistance through the Entrepreneurship Support Program totaling $2,500 to Nelson Career Curators. The Economic Development Business District Improvement Program (Account 100.15.5300.62662). The approved 2019 Fiscal Year Budget allocated $150,000 to this account. For Action Approved on Consent Agenda (O5)​ Evanston Development Cooperative Request for Financial Assistance City Council approved $60,000 in Community Development Block Grant (CDBG) funding to the Evanston Development Cooperative. Funding source is from CDBG 215.21.5260.63035, Direct Financial Assistance to Businesses. The City has $60,000 allocated for Economic Development activities in its draft 2019 Action Plan, comprising $10,000 in unexpended funding from CDBG Program Year 2015 and $50,000 allocated in 2018. For Action Approved on Consent Agenda Call of the Wards Ward 1: No Report Watch Ward 2: Ward meeting on Thursday, March 14 at 7 p.m. at District 65. Black Business Consortium of Evanston/Northshore will host their 4th annual tour of black Evanston businesses on March 20, 2019. Watch Ward 3: No Report Watch Ward 4: No Report Watch Ward 5: City Manager Bobkowicz on behalf of Ald. Rue Simmons informed residents about the upcoming ward meeting on March 13 at 7 p.m. at the Civic Center. Watch Ward 6: Encouraged residents to visit 2600 Crawford Ave to view the Hotdog Island display Watch Ward 7: No Report Watch Ward 8: 5th Anniversary of Peckish Pig. Meeting on March 13 for residents on the waiting list for Lot 18 Watch Ward 9: Expressed her condolences to the family of the young man killed in Evanston. Thanked the police for their response of the case. Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. Ald. Wilson led City Council into Executive Session. A roll call vote was taken and by a unanimous vote (9-0) City Council recessed into Executive Session.