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HomeMy WebLinkAbout08.10.20 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, August 10th, 2020 Present: Alderman Fiske Alderman Rue Simmons Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Suffredin (8) Absent: Alderman Fleming (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Motion to suspend the rules and allow the meeting to be held virtually Passed 7-0 ​Ald. Suffredin absent for vote Motion:​ Ald. Wilson Second:​ Ald. Rainey Mayor’s Public Announcements Mayor Hagerty Announcements: ●Proclamation: 100th Anniversary of the Ratification of the 19th Amendment - August 26, 2020 ●COVID-19 Update ●Rental Assistance Program Watch City Manager’s Public Announcements City Manager Erika Storlie invited Lara Biggs, City Engineer, to give a presentation on the Shoreline repairs Watch City Clerk’s Communications City Clerk gave a presentation on public comment for City Council meetings Watch Public Comment Michael J. Vasilko Shared his concerns over the spending on the new Robert Crown Center and outside law firm retained by the City. Believes the repairs for the shorelines should be postponed until a permanent solution can be developed. Inquired about the city assets that are being proposed to be sold as part of the budget update. Would like to know where the list of city assets is available for public inspection. Watch Mary Rosinski Shared her concerns over the city budget, selling of city assets and the closing of library branches in Evanston. Watch Special Order of Business SP1. ​Approval of $70,000 of CDBG-CV Funding for a COVID-19 MicroEnterprise Assistance Program City Council approved CARES Act Community Development Block Grant (CDBG-CV) funding to establish a microenterprise assistance program for Evanston low- and moderate-income (LMI) micro-businesses to help mitigate the economic impact of COVID19 by providing critical financial support and technical assistance. The City received $1,080,243 in CARES Act CDBG-CV funding. $150,000 was proposed for economic development activities in the CARES Act budget. Funding in the amount of $70,000 is requested for this LMI micro-enterprise grant program. If approved $80,000 would remain for additional economic development activities. This activity would meet the CDBG-CV LMI national objective by providing financial support to LMI micro-enterprises. All CDBG-CV funds must be expended by June 15, 2026. For Action Approved 7-0 Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch SP2. ​2020 Budget Update Staff recommends discussion of the 2020 Budget Update. For Discussion Motion:​ Ald. Rainey Second:​ Ald. Fiske Watch SP3. ​ComEd Franchise Agreement Expiration City Council did not enter into an agreement extension with Commonwealth Edison (ComEd) upon expiration of the current agreement on September 12, 2020. For Action Approved 7-0 Motion:​ Ald. Rainey Second:​ Ald. Revelle Watch Consent Agenda CM1. ​Approval of the Minutes of the Regular City Council meeting of July 27, 2020 City Council approved the minutes of the Regular City Council meeting of July 27, 2020. For Action Approved on Consent Agenda Motion:​ Ald. Rainey Second:​ Ald. Wilson Watch A1. ​Approval of the City of Evanston Payroll, Bills and Credit Card Activity City Council approved the City of Evanston Payroll for the period of July 6, 2020, through July 19, 2020, in the amount of $2,838,102.61, Bills List for August 11, 2020, in the amount of $7,328,482.67 and credit card activity for the period ending May 26, 2020, in the amount of $211,195.38. Motion to remove invoices of the Clerk’s Office from the Bills List Approved 7-0 For Action Approved 7-0 as amended Motion:​ Ald. Rainey Second:​ Ald. Wilson Motion:​ Ald. Wilson Second:​ Ald. Braithwaite Watch A2. ​Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26, 2020, in the amount of $10,827.13. For Action Approved 7-0 Motion:​ Ald. Rainey Second:​ Ald. Wilson Watch A3. ​Approval of Funding to MacQueen Equipment for Emergency Repairs to Pierce Arrow Fire Truck #313 City Council approved payment in the amount of $36,781.06 to MacQueen Equipment (1401 N. Farnsworth Ave., Aurora, IL 60505) for emergency repairs previously performed on Fire Truck #313. Fire Truck #313 is used by the Fire Department and is critical to continue necessary operations throughout the City. MacQueen is the sole source vendor for these repairs. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,055,250 and a YTD balance of $557,380.57. For Action Approved on Consent Agenda A4. ​Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services Staff recommends City Council approval of the purchase of Cisco SmartNet annual licenses and software from CDW (120 S. Riverside, Chicago, IL 60606) in the amount of $42,000.00. This agreement provides support for the City’s essential computer networking systems.Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $270,530.23. For Action Withdrawn in Committee A5. ​Approval of a Contract Extension with Thelen Materials for FY 2020 Leaf Hauling/Disposal City Council authorized the City Manager to execute a one-year contract extension with Thelen Materials, LLC (28957 W. IL Route 173 Antioch, IL 60002) for leaf hauling/disposal in the not-toexceed amount of $40,000. Funding is provided by the Motor Fuel Tax Fund (Account No. 200.40.5100.62509) which has a 2020 budget of $120,000 of which $40,000 still remains. For Action Approved on Consent Agenda A6. ​Approval of Administrative Fee Increase to the Commercial Solid Waste Franchise to Support the City's Zero Waste by 2050 Goal City Council directed the City Manager to draft an ordinance to modify the Administrative Fee as a part of the Commercial Solid Waste Franchise. For Action Approved on Consent Agenda A7. ​Approval of Contract Award with A.L.L. Construction Group for Water Quality Laboratory Renovation (Bid 20-37) City Council authorized the City Manager to execute an agreement with A.L.L. Construction Group (1425 South 55th Court, Cicero, Illinois, 60804) for the Water Quality Laboratory Renovation (Bid 20-37) in the amount of $1,474,990.00. Funding is provided from the Water Fund (Account 513.71.7330.65515 - 718004), which has an approved FY 2020 budget of $1,000,000 and a YTD balance of $1,000,000. Another $1,000,000 is proposed to be allocated in FY 2021, for a total project budget of $2,000,000. For Action Approved on Consent Agenda A8. ​Approval of Contract Award with Robe Inc., for the Evanston Shoreline Improvements Project (Bid 20-36) City Council authorized the City Manager to execute an agreement with Robe Inc. (6150 N. Northwest Highway, Chicago, IL 60631) for the Evanston Shoreline Improvements Project (Bid 20-36) in the amount of $746,400.00. Funding is provided from the Capital Improvement Fund cash balance (Account Number 415.40.4219.65515 - 520011). This project was not budgeted in FY 2020. For Action Approved on Consent Agenda A9. ​Approval of Change Order No. 1 to the Agreement with Capitol Cement Co., Inc. for the 2020 CDBG Improvements and Waste Transfer Alleys (Bid 20-38) City Council authorized the City Manager to execute Change Order No. 1 to the agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) in the amount of $75,700.00. This will increase the overall contract amount from $1,009,403.36 to $1,085,103.36. Funding will be provided from the Waste Transfer Station Fund (415.40.4219.65515 – 420002), which has an approved FY 2020 budget of $560,000.00 and a YTD balance of $396,158.00. For Action Approved on Consent Agenda A10. ​City of Evanston Joining Amicus Brief in Fulton v. City of Philadelphia Staff seeks direction from City Council regarding whether or not the City of Evanston should be signators as amicus curiae ("friend of the court") in support of the City of Philadelphia in a case before the US Supreme Court. For Action Approved 7-0 Motion:​ Ald. Rainey Second:​ Ald. Fiske Watch A11. ​Resolution 67-R-20, Acknowledging the Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement along the North Shore Channel Project City Council adopted Resolution 67-R-20, Acknowledging the Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement along the North Shore Channel Project. For Action Approved on Consent Agenda A12. ​Resolution 68-R-20, Authorizing the City Manager to Enter Into a Lease Agreement with the United States Postal Service for Parking in the City Parking Garage Located at 1800 Maple Avenue City Council adopted Resolution 68-R-20, authorizing the City Manager to enter into a lease renewal with the United States Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103). The lease provides for the parking of fifty-four (54) Postal Service vehicles in the City of Evanston’s Parking Garage at 1800 Maple Street. USPS will pay the City $110,352 a year through October 31, 2025. For Action Approved on Consent Agenda A13. ​Resolution 69-R-20, Extending the State of Emergency Until September 14, 2020 City Council adopted Resolution 69-R-20, extending the state of emergency until September 14, 2020. For Action Approved on Consent Agenda A14. ​Resolution 70-R-20, Intergovernmental Agreement for Coronavirus Relief Funds with Cook County City Council adopted Resolution 70-R-20, authorizing the City Manager to execute an intergovernmental agreement for Coronavirus Relief Funds with Cook County. For Action Approved on Consent Agenda A15. ​Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code Pertaining to Parking on Greenwood Street City Council adopted Ordinance 77-O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code, regarding parking on Greenwood Street. Greenwood Street will change from four (4) hour paid parking to free parking with a two (2) hour limit or have a Residential Parking Permit B or C. For Introduction Approved on Consent Agenda A16. ​Ordinance 79-O-20, Amending Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee City Council adopted Ordinance 79-O-20 by which the City Council would amend Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee. For Introduction Approved on Consent Agenda ED1. ​Approval of Entrepreneurship Emergency Assistance Grants Economic Development staff recommends City Council approval for financial assistance through the Entrepreneurship Support Program for the following applicants: Featherson Realty - $2,500; Life in Progress - $1,779.96; Minouchic Boutique - $2,500. City Council adopted the Economic Development Entrepreneurship Support Fund (Account 100.15.5300.62664). The approved 2020 fiscal year budget allocated $50,000 to the Entrepreneurship Support account. However, on July 27 the City Council approved utilizing $50,000 from the Local Employment Program (LEP) penalty account (100.41307) to provide additional funding for emergency assistance entrepreneurship grants. To date,$59,339.77 has been granted in entrepreneurship support. For Action Approved 6-1-0 ​Ald. Rue Simmons recused herself Motion:​ Ald. Wilson Second:​ Ald. Rainey Watch HS1. ​Review of Evanston Police Complaints and Comments Report City Council accepted and placed on file the review of Evanston Police Complaints and Comments Report. For Action: Accept and Place on File Approved on Consent Agenda APP1. ​Approval of Aldermanic Appointments to the 911 Emergency Telephone System Board City Council approved Alderman Peter Braithwaite and Alderman Robin Rue Simmons to the 911 Emergency Telephone System Board. For Action Approved on Consent Agenda Call of the Wards Ward 1: Expressed her condolences to the family of Madelyn Ducree. Ward meeting on Tuesday September 1, 2020. Watch Ward 2: Expressed his condolences to the family of Madelyn Ducree. Ward meeting on August 13, 2020 at 6:00 p.m. Watch Ward 3: Expressed her condolences to the family of Madelyn Ducree. Recognized the women who advanced women’s suffrage. Watch Ward 4: Expressed his condolences to the family of Madelyn Ducree. Encourage City Council to support families and children returning to school. Watch Ward 5: Expressed her condolences to the family of Madelyn Ducree. Thanked residents who’ve made anonymous tips to the police department and helped in the arrest of a suspect involved in the murder of a 5th Ward resident. Wished a happy birthday to Louise Sutton Strong. Thanked leaders in Evanston for taking ownership and helping the community. Lastly there is a Ward meeting on Wednesday August 12, 2020. Watch Ward 6: No Report Watch Ward 7: Expressed her condolences to the family of Madelyn Ducree. Thanked Mayor Hagerty for issuing a proclamation for the ratification of the 19th Amendment. The Human Services Committee has begun the discussion of an alternative emergency response system. Further discussions will take place during all the meetings in the month of August. Watch Ward 8: Thanked residents who’ve made anonymous tips to the police department and helped in the arrest of a suspect involved in the murder of a 5th Ward resident. Expressed her condolences to the family of Madelyn Ducree. Stated there was a surprise to be unveiled on the northern wall of Daws Elementary School. There is a new Starbucks located inside St. Francis Hospital. Watch Ward 9: No Report Watch Adjournment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned. ​Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding litigation and minutes. These agenda item are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(2)(11)(21). A roll call vote was taken and by a vote of 7-0 City Council recessed into Executive Session.