HomeMy WebLinkAbout12.14.20
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, December 14th, 2020
Devon Reid
City Clerk
Present:
Absent:
Presiding: Mayor pro tem Thomas Suffredin
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Rue Simmons Alderman Suffredin (7)
Mayor Stephen Hagerty
Alderman Fiske
Alderman Wilson (3)
Mayor’s Public Announcements
City Manager’s Public Announcements
City Clerk’s Communications
Public Comment
Motion to suspend the rules and allow the meeting to be held virtually
Passed 8-0 Ald. Fleming was absent for vote
Motion: Ald.
Rue Simmons
Second: Ald.
Wynne
Mayor pro tem Thomas Suffredin had no announcements Watch
City Manager Erika Storlie asked the City Council to consider a meeting the Tuesday after
MLK Day.
Watch
City Clerk Reid will host the lottery to determine ballot placement on December 15, 2020 via
the City Clerk’s Office Facebook page.
Watch
Donald Wilson Thanked the Health Department for their work on contact tracing for
COVID-19. Encouraged residents to seek ways to help organizations
helping with COVID-19 and to support local businesses.
Watch
Seeking assistance from the City Council with a sewer repair in her
home. She listed the steps she took in repairing the damage herself
but was unsuccessful in solving the problem. The cost of repair is too
expensive due to her living on a main road. Asks the City Council to
reevaluate the ordinance that outlines the responsibility by the
homeowner for repairing underground pipelines.
Watch
Renee Payden Supports direct cash payment for reparations and asks for the
Reparations Subcommittee local reparations' proposed restorative
housing programs be denied. Wants the Reparations Subcommittee
to be independent from the City to ensure a fair and equitable
process for reparations disbursement. Would like a transparent
process which includes a monthly accounting in the reparations
funds, the financial institution holding the money and the type of
Watch
account, the number of people designated to receive reparations, the
application process and the amount expected to receive by each
individual.
Tina Payden Voiced her support for direct cash payment for reparations. Believes
the manner in which the money is spent by individuals shouldn’t be
dictated by anyone.
Watch
Carlis B Sutton Voiced his opposition to paragraph 3 found within the City of
Evanston Local ReparationsRestorative Housing Program.
Watch
Cecile P McHugh Shared her concerns over the development at 1900 Sherman Ave
and asked the City Council to deny the approval of the development
until the issues raised have been addressed.
Watch
Lori Keenan Shared her remarks regarding the comments made by City Council
members at the last Rules Committee meeting regarding legal fees
for deafening public officials.
Watch
Mike Vasilko Voiced his concerns over the contract with Christy Webber &
Company Landscape for landscape maintenance at the Robert
Crown Community Center. Asked the City Council to reject
Resolution 129-R-20 and Ordinance 126-O-20. He stated there was a
memo mentioned by the City Manager that would be published which
described staff reductions and an explanation of the effects it would
have on city operations.
Watch
Leslie Shad Voiced her support for the natural areas ordinance. Watch
Jamie Robin Suggested a different source of funding for the general fund by the
surplus found in the Fleet Maintenance Fund. She previously shared
a proposal that could make resolution 129-R-20 more productive and
offered to provide more information if desired.
Watch
Special Order of Business
SP1 . City of Evanston Local Reparations: Restorative Housing
Program
The Reparations Subcommittee recommends the City Council discuss the
local reparations' proposed restorative housing programs.
For Discussion
Motion: Ald.
Rue Simmons
Second: Ald.
Wynne
Watch
SP2 . Resolution 129-R-20, Committing to Funding of General Fund
Reserves by 2025
Staff recommends City Council adoption of Resolution 129-R-20,
committing to reach the City's fund balance policy of 16.66% of General
Fund expenses in reserves by December 31, 2025.
Motion made to suspend the rules and hold item until the next City
Council meeting.
Passed 7-0
For Action
Held until the next City Council meeting
Motion: Ald.
Wynne
Second: Ald.
Revelle
Watch
SP3. Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning
Levying Taxes in the City of Evanston, County of Cook, and State of
Illinois, for the Fiscal Year Beginning January 1, 2021 and Ending
December 31, 2021 Staff recommends City Council adopt Ordinance
126-O-20, amending Ordinance 112-O-20 concerning Levying Taxes in
the City of Evanston, County of Cook, and State of Illinois, for the
Fiscal Year beginning January 1, 2021 and ending December 31, 2021.
Staff requests suspension of the rules for introduction and action of
Ordinance 126-O-20.
Motion to suspend the rules
Passed 7-0
For Introduction and Action
Passed 6-1 Ald. Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Wynne
Motion: Ald.
Wynne
Second: Ald.
Rainey
Watch
Consent Agenda
O1. Approval of the minutes of the regular meetings of November
9th, 16th and 23rd
City Council approved the minutes of November 9th, November 16th and
November 23rd.
For Action
Approved 7-0
A1. Approval of the City of Evanston Payroll, Bills, and Credit Card
Activity
City Council approved the City of Evanston Payroll for the period of
November 9, 2020, through November 22, 2020 in the amount of
$2,816,434.96, Bills List for December 15, 2020 in the amount of
$5,207,764.65 and credit card activity for the period ending September 26,
2020 in the amount of $174,038.65.
For Action
Approved on Consent Agenda
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending September 26, 2020, in the amount of
$12,993.90.
For Action
Passed 6-1-0 Ald. Suffredin abstained
Motion: Ald.
Braithwaite
Second: Ald.
Rue Simmons
Watch
A3. 2020 Post Bond Issuance Report
City Council reviewed and placed the 2020 Post Bond Issuance Report on
file.
For Action: Accept and Place on File
Approved on Consent Agenda
A4. Purchase of Insurance/Renewals – Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2021
City Council approved purchase the outlined insurance policies for Fiscal
Year 2021 at a total cost of $1,022,941 including the cost of excess
coverage liability. Staff also recommends approving the purchase of
excess coverage limits at the $15 M level down from $20M last year after
further review. The City had $10M in excess coverage until FY 2018
before it was raised to $20M for FY 2019. The policies will renew all
insurance coverage for the City of Evanston for Fiscal Year 2021. Funding
of $844,496 will be from the Insurance Fund (Account
605.99.7800.62615), and $178,446 will be from the Workers
Compensation Fund (Account 605.99.7800.66044).
For Action
Approved on Consent Agenda
A5. Approval of Contract Award with Modernfold for Automated
Moveable Partition for Levy Senior Center Linden Room
City Council authorized the City Manager to execute a sole source
agreement with Modernfold, Inc. (240 Westgate Drive, Carol Stream,
Illinois 60188) for the replacement of the moveable partition for Levy
Senior Center’s Linden Room, in the amount of $70,933.00. Funding will
initially be provided by the Capital Improvement Fund (Account No.
415.40.4219.65515-621001) with a FY21 budget of $200,000. This will
ultimately be reimbursed by the Levy Senior Center Foundation.
For Action
Passed 7-0
Motion: Ald.
Rainey
Second: Ald.
Revelle
Watch
A6. Contract Award Renewal with Open Studio Project for Art
Program at Robert Crown Community Center
City Council approved the agreement with Open Studio Project (903
Sherman Ave., Evanston, IL 60202) for the City of Evanston Robert Crown
Community Center Art Program – RFP # 19-46. This is the first of two (2)
optional one year renewals. The contract period will run from January 1,
2021 through December 31, 2021. Revenue from program registrations
are deposited into General Fund - Robert Crown Account
100.30.3030.53565 and instruction expenses are paid from Account
100.30.3030.62505. Compensation for the vendor is based on a 70/30
percentage split of resident rate revenues collected from program
registrations.
For Action
Approved on Consent Agenda
A7. Approval of Contract Award with Christy Webber & Company
Landscape for Landscape Maintenance at the Robert Crown
Community Center (Bid No. 20-47)
City Council authorized the City Manager to execute a two-year contract
for Landscape Maintenance at Robert Crown Community Center with
Christy Webber & Company (2900 W. Ferdinand Street, Chicago, Illinois
60612) in the amount of $55,215.00 each year for a total of $110,430.00.
The contract would allow up to three additional year one contract
extensions at the discretion of the City. Funding will be from the
Greenways Fund (Account 100.40.4330.62195) which has a FY21 budget
allocation of $162,000.
For Action
Passed 7-0
A8. Sole Source Contract Renewal with Heartland Business Systems
for Renewal of Cisco Systems Security Enterprise License
Agreement
City Council approved the purchase to renew the Cisco Systems Security
Enterprise License Agreement (ELA) from Heartland Business Systems
(5400 Patton Drive Unit B, Lisle, IL 60532). This is a three (3) year
agreement that will provide price certainty against increases over the
agreement term. This purchase renews a three (3) year agreement signed
in November 2017, which expires in December 2020. The cost of the
software licenses and support services provided for in the agreement in
year 1 will be $134,599.32, $134,599.32 in year 2, and $134,599.32 in
year 3 for a total amount of $403,797.96. Funding for the purchase will be
from the IT Computer Software Fund (Account 100.19.1932.62340), with
an approved FY 2021 budget of $825,500.
For Action
Approved on Consent Agenda
A9. Change Order No. 1 to the agreement with Wiss, Janney, Elstner,
Associates, Inc. for Parking Garage Structural Assessment (RFP
20-19)
City Council authorized the City Manager to execute Change Order No. 1
to the agreement with Wiss, Janney, Elstner, Associates, Inc. (330
Pfingsten Road, Northbrook, Illinois 60062) to provide engineering
services for the Parking Garage Structural Assessment (RFP 20-19). This
change order will extend the completion date by 59 days from December
31, 2020 to February 28, 2021. Funding for this project is provided from
the Parking Fund (Account No. 505.19.7005.62145 – 620010). There is no
additional cost associated with this change order.
For Action
Approved on Consent Agenda
A10. Change Order No. 2 with Garland/DBS, Inc. for the Building
Exterior Repairs of Various City Facilities
City Council authorized the City Manager to approve Change Order No. 2
to the agreement with Garland/DBS, Inc. (3800 East 91st St., Cleveland,
OH 44105) for the Building Exterior Repairs of Various City Facilities
contract in the amount of $13,421. This will increase the overall contract
amount from $530,159 to $543,580. Additionally, this change order will
extend the contract time 179 calendar days from November 30, 2020, to
May 28, 2021. Funding will be provided from the Capital Improvement
Fund 2020 General Obligations Bond in the amount of $13,241. A detailed
funding summary is included in the corresponding transmittal
memorandum.
For Action
Approved on Consent Agenda
A11. Resolution 116-R-20, Authorizing the City Manager to Enter into
Twelve Month Lease Agreements for Studio Spaces at the Noyes
Cultural Arts Center
City Council apdopted Resolution 116-R-20 authorizing the City Manager
to enter into twenty-two (22) renewal agreements for twelve (12) month
lease term for the artist leases for studios at the Noyes Cultural Arts
Center (NCAC). Revenues are deposited into the Noyes Cultural Arts
Fund (Account 100.30.3710.53565).
For Action
Approved on Consent Agenda
A12. Resolution 117-R-20, Authorizing the City Manager to Enter into
a Nine Month Lease Agreement for Studio Space at the Noyes
Cultural Arts Center with Evanston Children’s Choir
City Council adopted Resolution 117-R-20 authorizing the City Manager to
enter into an agreement for nine (9)-month renewal lease terms with
Evanston Children’s Choir.Revenues are deposited into the Noyes
Cultural Arts Fund (Account 100.30.3710.53565).
For Action
Approved on Consent Agenda
A13. Resolution 125-R-20, Extending the Declared State of
Emergency To January 11, 2021
City Council adopted Resolution 125-R-20, extending the declared state of
emergency to January 11, 2021.
For Action
Approved on Consent Agenda
A14. Resolution 124-R-20, Authorizing the City Manager to Execute
an Intergovernmental Agreement with the Village of Wilmette for
Street Resurfacing
City Council adopted Resolution 124-R-20, Authorizing the City Manager
to Execute an Intergovernmental Agreement with the Village of Wilmette
for Street Resurfacing. The total estimated cost of resurfacing is $100,000
of which the Village of Wilmette is expected to contribute $45,000 and the
City of Evanston will fund the remaining $55,000. Funding will be provided
from the Water Fund (Account 513.71.7330.62145 - 421002), which has a
FY 2021 budget of $278,000 for Garrison Avenue.
For Action
Approved on Consent Agenda
A15. Resolution 127-R-20, Intergovernmental Agreement for
Provision of Snow Removal Personnel to Respond to Snow
Emergencies during the COVID-19 Emergency
City Council adopted Resolution 127-R-20 authorizing the City Manager to
execute the Intergovernmental Agreement for Provision of Snow Removal
Personnel to Respond to Snow Emergencies during the COVID-19
Emergency. Funding, to reimburse a municipality for costs associated with
them sending an employee(s) or materials (fuel and potentially deicing
materials) to Evanston to assist with snow/ice removal, will come from the
general fund, Maintenance of Snow & Ice account, 100.40.4550. This
account has a remaining budget of $343,187 in FY2020 and a budget
allocation of $630,350 in FY2021.
For Action
Approved on Consent Agenda
A16. Ordinance 123-O-20, Amending the City Code to Establish a
4-Way Stop Control at the Intersections of Grey Avenue & Noyes
Street, and Hartrey Avenue and Noyes Street
City Council adopted Ordinance 123-O-20 by which the City Council would
amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersections of Grey Avenue and Noyes Street,
and Hartrey Avenue and Noyes Street. Alderman Revelle requests
suspension of the rules for Introduction and Action at the December 14,
2020 City Council meeting. Funding will be through the General
Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020
budget of $58,000 and remaining balance of $8,240.
For Introduction and Action
Approved on Consent Agenda
A17. Ordinance 93-O-20, Amending Title 7 of the City Code to Allow
Permits for Grass Planting and Temporary Fencing on City Parkways
City Council approved for introduction Ordinance 93-O-20, Amending Title
7 of the City Code to Allow Permits for Grass Planting and Temporary
Fencing on City Parkways.
For Introduction
Approved on Consent Agenda
A18. Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Parking” Adding a Portion of Church Street
City Council approved for introduction Ordinance 124-O-20, amending
Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of
Church Street to Residential Exemption Parking District B.
For Introduction
Approved on Consent Agenda
A19. Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22,
Schedule XXII (A) “Evanston Resident Only Parking Districts”
City Council approved for introduction Ordinance 122-O-20, amending
Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident
Only Parking Districts.” This Ordinance will add the homes and condos on
the 900 block of Elmwood Avenue (between Main Street and Lee Street)
to District E-1, allowing for residents only to park on the block between the
hours of 7 am - 9 am Monday through Friday.
For Introduction
Approved on Consent Agenda
A20. Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10,
"Sign Regulations" of the Evanston City Code
City Council approved for introduction Ordinance 119-O-20, amending
Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the
Evanston City Code eliminating the annual sign fee.
For Introduction
Approved on Consent Agenda
A21. Ordinance 120-O-20, Amending Portions of Title 3, "Business
Licenses" of the Evanston City Code
City Council approved for introduction Ordinance 120-O-20, Amending
Portions of Title 3, "Business Licenses" of the Evanston City Code.
For Introduction
Approved on Consent Agenda
P1. Tenant-Based Rental Assistance Program Extension Funding
City Council approved the Planning and Development Committee of up to
$160,000 in HOME funding to extend support for households currently in
the Tenant-Based Rental Assistance (TBRA) program administered by
Connections for the Homeless who have suffered loss of income or other
hardships due to the coronavirus. One or more new households may be
entered in the program as allowed based on funding availability. Funding
is from the HOME Investment Partnerships Program, 240.21.5430.65538.
Currently, the City has a total of $159,574.70 in available uncommitted
HOME entitlement funds. Funding will be increased to $160,000 pending
receipt of additional program income.
Motion to reconsider agenda item
Passed 6-1-0
For Action
Passed 6-1-0 Ald. Rue Simmons abstained
Motion: Ald.
Fleming
Second: Ald.
Braithwaite
P2. Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to
add Designation of Public Parks and Natural Areas
City Council approved for introduction Ordinance 78-O-20, Amending Title
7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural
Areas.
For Introduction
Approved on Consent Agenda
P3. Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight
Hundred", at 800 Greenwood St. in the C2 Commercial District
City Council approved for introduction Ordinance 121-O-20 granting
approval for a Banquet Hall, "Eight Hundred", in the C2 Commercial
District. The applicant has complied with all zoning requirements and
meets the Standards for Special Use for this district.
For Introduction
Approved on Consent Agenda
P4. Ordinance 125-O-20, Special Use for a Convenience Store,
"Munchies", at 1235 Dodge Avenue in the C1 Commercial District
City Council adopted Ordinance 125-O-20, granting Special Use approval
for a Convenience Store, "Munchies", in the C1 Commercial District.
Alderman Braithwaite has requested suspension of the rules for
introduction and action of this item.
For Introduction and Action
Approved on Consent Agenda
E1. Extension and Update of the Entrepreneurship Support -
Emergency Assistance Grant Program
City Council approved the Entrepreneurship Support - Emergency
Assistance Grant Program guidelines and extend the application period
through the end of FY 2021.
For Action
Approved on Consent Agenda
H1. Contract Renewal for AMITA/ (Presence) Behavioral Health for
Critical Health Services
Motion: Ald.
Fleming
Second: Ald.
Watch
City Council authorized the City Manager to renew the Service Provider
Agreement between AMITA Behavioral Health (Presence Health) and the
City of Evanston for the provision of 24-hour crisis line access, mental
health crisis intervention and various community outreach and education
services at a cost of $143,333.00. The Agreement is dated January 1,
2021 to December 31, 2021. Funding is provided by the Human Services
Fund Community Outreach Program Fund (Account 176.24.2445.62491).
Motion to amend the existing contract to January 31, 2021
Passed 7-0
For Action
Approved 7-0 as amended
Rainey
Motion: Ald.
Rainey
Second: Ald.
Revelle
H2. Handyman/ Agreement Renewal with Sam Goss & Associates
City Council authorized the City Manager to execute an agreement with
Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to provide
handyman services for the Handyman Program. This agreement will cover
the period of January 1, 2021 through December 31, 2021 and is the
second of three annual renewals. Funding is provided from the Affordable
Housing Fund (Account 250.21.5465.63095) with a budget of $20,000.00.
Currently, the Handyman Program has expended $6,431 with a remaining
balance of $13,569.
For Action
Approved on Consent Agenda
H3. Resolution 97-R-20, Authorizing the City Manager to Execute the
Professional Service Agreement with the Youth Job Center to Fund
Building Career Pathways to Sustainable Employment Program
City Council adopted Resolution 97-R-20, authorizing the City Manager to
execute a Professional Service Agreement with the Youth Job Center
(YJC) to fund Building Career Pathways to Sustainable Employment
Program. The 2020-2021 Agreement with the Youth Job Center of
Evanston Inc. provides no less than twenty disconnected and unemployed
young adults, who are low to moderate-income Evanston residents (ages
18-25), with a career pathway plan that leads to educational/work trade
certification, employment, supportive services, career counseling,
educational support, and transportation assistance for 12 months in an
Call of the Wards
amount not to exceed $55,200.00 for FY 2020-2021. Funding for this
agreement is budgeted in Health and Human Services Department
Community Services, Youth and Young Adult Engagement Division
Budget (Account 176.24.3215.62490), which has an FY 2020 budget of
$220,000 and a year to date balance of $156,123.61 prior to this
agreement. Costs amount to approximately $2,760.00 per participant.
For Action
Approved on Consent Agenda
R1. Resolution 121-R-20, Amending City Council Rule 18.11 to Allow
Special Orders of Business to be Placed on the City Council Agenda
City Council adopted Resolution 121-R-20, to amend City Council Rule
11.18 to allow special order of business to be placed on the City Council
agenda.
For Action
Approved on Consent Agenda
R2. Resolution 126-R-20, Amending City Council Rule 6.9 to Include
Virtual Platform Meetings
City Council adopted Resolution 126-R-20, to update the City Council Rule
6.9 to include decorum during
virtual platform meetings.
For Action
Passed 6-1 Ald. Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Rainey
Watch
Ward
1:
No Report Watch
Ward
2:
Made a referral to the Plan Development to look at models that can be pre
approved as it related to the ADU ordinance.
Watch
Ward
3:
Wished Ald. Wilson a speedy recovery and safe holidays for everyone. Watch
Adjournment
Ald. Rue Simmons led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss agenda items regarding real estate and minutes. These agenda items are permitted
subject to be considered in Executive Session and are an enumerated exception under the
Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(5)(21). A roll call vote was
taken and by a vote of 6-0 City Council recessed into Executive Session.
Ward
4:
No Report Watch
Ward
5:
No Report Watch
Ward
6:
No Report Watch
Ward
7:
Wished Ald. Wilson a speedy recovery and safe holidays for everyone. Watch
Ward
8:
Made a reference to the Administration and Public Works Committee for an
ordinance that would provide a fee service for fire and rescue service provided by
the Evanston Fire Department to Northwestern University.
Watch
Ward
9:
No Report Watch