HomeMy WebLinkAbout04.27.20
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 27th, 2020
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk
Motion to suspend the rules and allow the meeting to be held virtually
Passed 9-0
Motion: Ald.
Wilson
Second: Ald.
Braithwaite
Mayor’s Public Announcements
Mayor Hagerty Announcements and Proclamations:
●Proclamation: Public Service Recognition Week - May 3-9, 2020
●Proclamation: International Compost Awareness Week - May 3-9, 2020
●COVID-19 Update
Watch
City Manager’s Public Announcements
City Manager Erika Storlie had several announcements:
●Proposals for the Harley Clarke mansion will be delayed at minimum for 60 days
●Summer camps and beaches update by Parks & Rec. Director Lawrence Hemingway
●CDBG Update
●There will be a recognition ceremony at a later date for staff who have recently retired.
Watch
City Clerk’s Communications
City Clerk Reid gave a Post Election report for the March 17, 2020 Gubernatorial Primary Watch
Public Comment
Monique Jones Voiced her support for the funding of Evanston Cradle to Career. Watch
Pat Fowler Supports limiting restaurant delivery commissions charged by third
parties to restaurants.
Watch
Sheila Merry Voiced her support for Evanston Cradle to Career. She said the
organization has helped bring a significant amount of money into the
community that directly helps the residents.
Watch
Karen Tollenaar
Demorest
Voiced her support for Evanston Cradle to Career. She said the
organization has helped bring a significant amount of money into the
community that directly helps the residents.
Watch
Sara Chatfield Voiced her support for Ordinance 32-O-20, which helps restrict the
sale and adoption of cats, dogs and rabbits. She believes the
passage of this ordinance will help Evanston become a more human
community by preventing the needless suffering of domestic animals
in the community.
Watch
Marcia McMahon Voiced her support for the funding of Evanston Cradle to Career. Watch
Carl Klein Inquired about the rules or statute that allows the City Council to
temporarily suspend Committee meetings and allow non-essential
matters to be presented to City Council. Said these non-essential
items should follow the standard practice before appearing at City
Council.
Watch
Eric Witherspoon Voiced his support for the funding of Evanston Cradle to Career. Said
it’s important to keep the City’s commitment to Human Services now
more than ever.
Watch
Tamara Friedman Voiced her support for Ordinance 32-O-20, which helps restrict the
sale and adoption of cats, dogs and rabbits.
Watch
Lori Keenan Shared her concern about the City Council moving forward with
non-essential business matters and believes it should be postponed
until the public can participate.
Watch
Mike Vasilko Expressed his concern over how the $7.5 million line of credit would
be utilized. He identified several items on the agenda he believes
could be postponed in order to save money.
Watch
Martha Rudy Thanked city staff who are at the frontlines of the COVID-19
pandemic. Shared her concerns over the City Council dealing with
controversial agenda items during the State of Emergency.
Watch
Doreen Price Opposed Ordinance 54-O-20 Watch
Kiera Kelly Opposed the planned development at 605 Davis Street and 1555
Ridge Avenue.
Watch
John Dorfman Voiced his opposition to the planned development at 1555 Ridge
Avenue.
Watch
Special Order of Business
SP1. 2404 Ridge Avenue - Application for Appeal of the Preservation
Commission Denial of a Certificate of Economic Hardship
The City Council may make a motion to accept the application for appeal. If
a motion is made and adopted, the City Council shall affirm, modify or
reverse the decision of the Preservation Commission within forty-five (45)
days (no later than May 28, 2020). If no motion to accept the application for
appeal is made and adopted, the decision of the Commission shall be final.
For Action
Item wasn’t moved for a lack of a second.
Motion: Ald.
Braithwaite
No Second
Watch
SP2. Shoreline Condition Assessment Update Discussion
City Council discussed and provided direction regarding the Capital
Improvements to implement in order to stabilize the shoreline.
For Discussion
Direction provided to Staff
Motion: Ald.
Wilson
Second: Ald.
Wynne
Watch
SP3. Dutch Elm Disease Injection Program Discussion
Staff requests City Council discuss and provide direction regarding the
Dutch Elm Disease Injection Program.
Motion to approve the original plan
For Discussion
Direction provided to staff
Motion: Ald.
Fiske
Second: Ald.
Rue Simmons
Motion: Ald.
Rainey
Second: Ald.
Wynne
*Motion was
withdrawn*
Watch
SP4. City Owned Real Estate Assets Report from Consultant Jones
Lang LaSalle (JLL)
City Council accepted and placed on file the City-owned Real Estate
Assets Report from Consultant Jones Lang LaSalle (JLL).
For Action: Accept and Place on File
Passed 9-0
Motion: Ald.
Wynne
Second: Ald.
Braithwaite
Watch
SP5. Authorization for the City Manager to Access Up To A $7.5
Million Line of Credit With Byline Bank
City Council authorized the City Manager to sign an agreement with Byline
Bank to have access to a Line of Credit up to an amount of $15 million for
essential functions including Public Safety, Public Health, Public Works and
Community Development.
Motion to increase credit with Byline Bank to $15 million dollars
Passed 9-0
For Action
Passed 9-0 as amended
Motion: Ald.
Rue Simmons
Second: Ald.
Braithwaite
Motion: Ald.
Rainey
Second: Ald.
Wilson
Watch
SP6. 2020 Budget Discussion - COVID-19 Impacts
Staff recommends City Council review and discussion of financial
projections and recommendations.
For Discussion
Motion: Ald.
Braithwaite
Second: Ald.
Wynne
Watch
Consent Agenda
CM1. Approval of the Minutes of the Regular City Council Meeting of
April 13, 2020
City Council approved the minutes of the Regular City Council meeting of
April 13, 2020.
For Action
Approved on Consent Agenda
Watch
A1. Approval of the City of Evanston Payroll and Bills
City Council approved the City of Evanston Payroll for the period of March
30, 2020, through April 12, 2020 in the amount of $2,882,784.01, Bills List
for April 28, 2020 in the amount of $3,494,212.88 and credit card
purchases for the period ending February 26, 2020, in the amount of
$193,367.73.
For Action
Approved on Consent Agenda
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending February 26, 2020, in the amount of
$7,123.29.
For Action
Passed 8-1-0 Ald. Suffredin abstained
Motion: Ald.
Fleming
Second: Ald.
Wilson
Watch
A3. Approval of the Replacement of One Public Works Agency
Refuse Vehicle from National Fleet Auto Group
Staff recommends City Council approval for the purchase of a
replacement refuse vehicle (#718) for operations by the Public Works
Agency (PWA) Public Services Bureau. The replacement vehicle will be
purchased from National Fleet Auto Group (490 Auto Center Drive,
Watsonville, CA 95076) in the amount of $287,605.86 through the
Sourcewell contract. Funding for the vehicle will be from the Solid Waste
Fund (Account 520.40.4310.65550) with a budget of $283,900, and a YTD
balance of $177,983. As was done with the last recycling truck purchased
and due to the long time to build the truck, the chassis will be paid out of
the FY 2020 budget and the remainder will be from the FY 2021 budget.
Motion to hold agenda item until the first regular City Council
meeting in July
For Action
Item held until first City Council meeting in July
Motion: Ald.
Fleming
Second: Ald.
Rainey
Motion: Ald.
Wilson
Second: Ald.
Braithwaite
Watch
A4. Approval of Contract Award for the Green Bay Road Bioswale
Planting Project with Nature’s Perspective Landscaping, Inc.
City Council authorized the City Manager to execute a contract for the
Green Bay Road Bioswale Planting project with the low bidder, Nature’s
Perspective Landscaping, Inc., (2000 Greenleaf St., Evanston, IL, 60202)
in the amount of $58,640. Funding for this project is included in the
adopted FY 2020 Capital Improvements Fund budget (Account
415.49.4116.65515-416540), which has a total allocation of $75,000.00,
with the full balance available.
For Action
Passed 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Wilson
Watch
A5. Approval of Contract Award with Pan-Oceanic Engineering Co,
Inc. for 2020 Water Main Improvements and Street Resurfacing
Project (Bid No. 20-06)
City Council authorized the City Manager to execute an agreement with
Pan-Oceanic Engineering Co, Inc. (6436 W. Higgins Avenue, Chicago, IL
60656) for the 2020 Water Main Improvements and Street Resurfacing
Project (Bid No. 20-06) in the amount of $3,053,230. Funding is provided
from the Water Fund, which has an approved FY 2020 budget of
$2,466,000 and a YTD balance of $2,466,000; the Sewer Fund, which has
an approved FY 2020 budget of $580,000 and a YTD balance of
$580,000; and the 2020 GO Bond Fund, which has an approved FY 2020
budget of $152,000 and a YTD balance of $152,000. A detailed summary
is included in the memo below.
For Action
Passed 9-0
Motion: Ald.
Fleming
Second: Ald.
Wilson
Watch
A6. Approval of the Purchase of Timekeeping Software and Time
Clocks with Tyler Technologies
City Council authorized the City Manager to amend the current services
agreement with Tyler Technologies (P.O. Box 203556, Dallas TX 75320)
for the purchase of time clocks and timekeeping software in an amount not
to exceed $45,092. Funding for this purchase will come from the following
accounts: General Fund (100.19.1932.64545 Personal Computer
Software, 100.19.1929.62274 Test Administration, 100.40.4105.65620
Office Mach. & Equipment); Water Fund (510.40.4200.65070 Office/Other
Equipment, 510.40.4225.62340 IT Computer Software); and Fleet Fund
(600.19.7710.62245 Office Equipment Maintenance).
For Action
Passed 8-1 Ald. Suffredin voted “No”
Motion: Ald.
Fleming
Second: Ald.
Wilson
Watch
A7. Approval of Contract Award with Hey and Associates, Inc. for
Stormwater Master Plan (RFP 19-68)
City Council authorized the City Manager to execute an agreement with
Hey and Associates, Inc. (26575 W. Commerce Drive, Suite 601 Volo, IL
60073) for the Stormwater Master Plan (RFP 19-68) in the amount of
$590,832.51. The project will be funded from the Sewer Fund (Account
No. 515.40.4531.62180), which has an approved FY 2020 budget of
$300,000 and FY 2021 budget of $300,000, all of which is remaining.
For Action
Passed 9-0
Motion: Ald.
Fleming
Second: Ald.
Rue Simmons
Watch
A8. Approval of Evanston Cradle to Career Annual Payment
City Council authorized the City Manager to execute a payment of $50,000
to support the ongoing efforts of Evanston Cradle to Career located at
2010 Dewey Ave., Evanston, Ill 60201.The funding for the annual support
is in account 100.30.3005.62647 which has a budget of $50,000 with a
current balance of $50,000.
For Action
Passed 7-2 Ald. Suffredin and Fleming voted “No”
Motion: Ald.
Fleming
Second: Ald.
Braithwaite
Watch
A9. Approval of Funding for the Demolition of a Residential Structure
at 1239 Leon Street
City Council authorized the City Manager to execute an agreement with
MBR Wrecking, Inc. and ECOPRO Plumbing & Environmental, Inc. for the
asbestos remediation and demolition of a vacant, structurally unsafe
residential structure located at 1239 Leon Street, Evanston. The cost for
the demolition will be is $48,900 which includes disconnection of the water
and sewer services, asbestos remediation of the windows, demolition of
structure, removal and backfill of the foundation and regrade/seed of the
site. The cost of the demolition will be paid with grants provided by the
Abandoned Residential Property Municipality Relief Grant from the Illinois
Housing Development Authority (IHDA). Funds shall be used by May,
2020 per agreement with IDHA. Funding will be provided from the IL
Vacant Expense Line Item (Account 100.24.2435.62469).
For Action
Approved on Consent Agenda
A10. Resolution 37-R-20, Authorizing the Mayor to Sign the Local
Public Agency Agreement and City Manager to Sign a Preliminary
Engineering Agreement with the Illinois Department of
Transportation & Stanley Consultants Inc. for Federal Participation
for the Ridge Avenue Traffic Signals Improvement Project
City Council adopted Resolution 37-R-20, Authorizing the Mayor to Sign
the Local Public Agency Agreement and City Manager to Sign a
Preliminary Engineering Agreement with the Illinois Department of
Transportation & Stanley Consultants, Inc. for Federal Participation for the
Ridge Avenue Traffic Signals Improvement Project. Funding is provided by
the Highway Safety Improvement Program (HSIP) Grant Funds in the
amount of $138,380 and the City’s Capital Improvement Fund, 2019
General Obligation Bond Funds (415.40.4119.62145 - 419008) in the
amount of $47,603, which has an FY 2020 balance of $175,000, and a
YTD balance of $175,000.
For Action
Approved on Consent Agenda
A11. Resolution 38-R-20, Establishing Limits on Third-Party Food
Delivery Service Fees
City Council adopted Resolution 38-R-20, Establishing Limits on
Third-Party Food Delivery Service Fees.
For Action
Passed 9-0
Motion: Ald.
Fleming
Second: Ald.
Braithwaite
Watch
A12. Resolution 39-R-20, Reimbursement of Expenditures from
General Obligation Bond Issuance
City Council adopted Resolution 39-R-20, authorizing payments relating to
FY 2020 Capital Improvement Plan (C.I.P.) project expenditures up to
fifteen million, five hundred and fifty thousand dollars ($15,000,000) be
reimbursed by the subsequent 2020 General Obligation (G.O.) bond
issuance. Capital projects will be funded by future bond proceeds.
For Action
Approved on Consent Agenda
A13. Ordinance 53-O-20, Amending City Code Title 9, Chapter 4
"Dogs, Cats, Animals and Fowl" to Define "Animal Care Facility,"
"Animal Rescue Organization," and "Pet Store"
City Council adopted Ordinance 53-O-20, Amending City Code Title 9,
Chapter 4 "Dogs, Cats, Animals and Fowl" to Define "Animal Care
Facility," "Animal Rescue Organization," and "Pet Store." Staff requests
suspension of the rules for Introduction and Action at the April 27, 2020
City Council meeting.
For Introduction and Action
Passed 9-0
A14. Ordinance 54-O-20, Amending Portions of the City Code
“Powers and Duties,” to Include Pandemics and a Penalty Section for
Failure to Comply with Public Health Orders
City Council adopted Ordinance 54-O-20, amending portions of the City
Code” Powers and Duties” to include pandemics and a penalty section for
failure to comply with public health emergency orders. Staff requests
suspension of the rules for Introduction and Action at the April 27, 2020
City Council meeting.
Motion: Ald.
Fleming
Second: Ald.
Rainey
Watch
For Introduction and Action
Passed 9-0
A15. Ordinance 41-O-20, Amending City Code Section 7-4-1 "Permit
Required, Fees, Bonds" to Designate the Public Works Director as
the Approval Authority for Excavations and Restrict Excavations in
Winter Months
City Council adopted Ordinance 41-O-20, Amending City Code Section
7-4-1 "Permit Required, Fees, Bonds" to Designate the Public Works
Director as the Approval Authority for Excavations and Restrict
Excavations in Winter Months.
For Action
Approved on Consent Agenda
P1. Ordinance 47-O-20, Amendments to Design and Project Review
Committee
City Council adopted Ordinance 47-O-20 with changes to the City Code
regarding the membership of the Design and Project Review Committee
(DAPR).
For Action
Approved on Consent Agenda
P2. Ordinance 49-O-20, Special Use for a Planned Development and
Drive-Through Facility for a Financial Institution at 605 Davis Street
City Council adopted Ordinance 49- O-20 for approval of a Special Use for
a Planned Development and drive-through facility for a financial institution.
The proposal includes the following Site Development Allowances: 1.)
FAR of 13.02 where 4.5 is allowed and 8.0 may be requested as a
maximum Site Development Allowance, 2.) Proposed building height of
220 feet where 85 feet (excluding parking) is allowed and 220 may be
requested as a Site Development Allowance, 3.) 39 parking spaces where
420 are required, 4.) A 15-foot Ziggurat setback is proposed at 29 foot
height along Davis where a 40-foot Ziggurat setback is required above
42-foot height, 5.) A 0-foot Ziggurat setback is proposed along the east
interior lot line at 29- foot height where a 25-foot Ziggurat setback is
required above 42-foot height, and 6.) A 0-foot Ziggurat setback is
proposed along the west interior side lot line at 29-foot height where a
25-foot Ziggurat setback is required above 42-foot height.
For Action
Passed 8-1 Ald. Fiske voted “No”
Motion: Ald.
Rainey
Second: Ald.
Braithwaite
Watch
P3. Ordinance 52-O-20, Special Use for a Planned Development
located at 1555 Ridge Avenue
City Council adopted Ordinance 52- O-20 for approval of a Special Use for
a Planned Development. The proposal includes the following Site
Development Allowances: 1.) A 3’ setback along the north property line
where 15’ is required for dwelling units, 2.) No landscaping where a 10’
transition landscaped strip is required along the north property line, and 3.)
A 10’ X 25’ loading space with 1.5’ rear yard setback where a 10’ X 35’
loading space with a 3’ rear yard setback is required. The project was
presented to the Planning and Development Committee on April 13, 2020.
After some discussion, the Committee voted to introduce the item to City
Council with the amendment of removing the ground floor unit to add in
four additional parking spaces and enable the building owner to lease
unused parking spaces to the public. The ordinance and summary below
reflects these changes.
For Action
Approved on Consent Agenda
HS1. Ordinance 32-O-20, Amending City Code Title 3 to Restrict the
Sale and Adoptions of Cats, Dogs and Rabbits
City Council adopted Ordinance 32-O-20, approving restrictions on the
sale and adoption of cats, dogs, and rabbits in Evanston.
For Action
Approved on Consent Agenda
Call of the Wards
Ward
1:
Thanked everyone, including our first responders for their amazing work. Informed
residents of maintaining a 15ft. distance if they are actively exercising or running.
Lastly, she informed everyone of the passing of longtime Evanston resident,
Rosemary O'neill.
Watch
Ward
2:
Thanked city staff for all of their hard work during the pandemic. Acknowledged
community partners for stepping up, the teachers who continue to work hard to
continue to educate kids and residents who stay at home. There will be a virtual
Ward meeting on Thursday, April 30, 2020 starting at 5:00 p.m.
Watch
Ward
3:
Thanked city staff for the superb work they continue to do. She also thanked first
responders and essential workers.
Watch
Ward
4:
Shared his appreciation for all city staff and residents. Believes there is still plenty
of hard work to be done.
Watch
Ward
5:
Thanked everyone in the community who is able to help and offer support. There
will be a 5th Ward virtual meeting on May 6, 2020 starting at 7:00 p.m.
Watch
Ward
6:
Thanked Paul D'agostino for his years of service for the City of Evanston. Watch
Ward
7:
Encouraged residents to view the videos which show Evanston first responders
thanking the hard working staff at hospitals.
Watch
Ward
8:
Clarified her previous remarks made regarding reparations. Also thanked Paul
D’agostino and Scott Williams for their years of service.
Watch
Ward
9:
Thanked city staff for their hard work, particularly those who work out in the
community. Thanked all the staff who help every Tuesday and Wednesday at the
food pantry. She also thanked the Outreach Team for helping deliver food boxes to
senior citizens.Lastly, she asked anybody who lives in the 9th Ward and is
interested in receiving a reusable facemask, to please email her to receive one.
Watch
Adjournment
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss
an agenda item regarding real estate. This agenda item is a permitted subject to be considered
in Executive Session and is an enumerated exception under the Open Meetings Act with the
exception being 5 ILCS 120/2(a)(c)(6). A roll call vote was taken and by a vote of 9-0 City
Council recessed into Executive Session.