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HomeMy WebLinkAbout07.13.20 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 13th, 2020 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Motion to suspend the rules and allow the meeting to be held virtually Passed 8-0 ​Ald. Suffredin absent for vote Motion:​ Ald. Wilson Second:​ Ald. Rue Simmons Mayor’s Public Announcements Mayor Hagerty Announcements: ●COVID-19 Update ●Policing Series in the City of Evanston ●Proclamation: Parks and Recreation Month - July 2020 Watch City Manager’s Public Announcements City Manager Erika Storlie Announcements: ●Sand areas at the beach are now open until 9:00 p.m. ●Discussion regarding the method of holding City Council meetings will take place at the Rules Committee in August. Watch City Clerk’s Communications City Clerk had no announcements. Watch Public Comment Linda Del Bosque Shared her remarks regarding the Funding for Chicago's North Shore Convention and Visitors Bureau (CNSCVB). Asked the City Council to reconsider an amnesty program from tickets and citations. Watch Nicholas Davis Talked about the current discussions being held about defunding police departments. Watch Michael J. Vasilko Requested the discussion surrounding the Civic Center be removed from the agenda. Would like to know the amount for the change orders for Robert Crown Center. He suggested having an online ranking system for candidates being considered for the City Manager Watch role. Liana Renee Wallace Shared her remarks about defunding the police department. Inquired about the vacancies in the Equity & Empowerment Commission and their operationalized equity projects. Also talked about the work being done by the Alternatives to Arrest Committee, Mayor's Employer Advisory Council, Citizens' Police Advisory Committee and Citizen Police Complaint Assessment Committee. Watch Ray Friedman Discussed the City’s finances and shared his concerns. He thanked Ald. Rue Simmons for her statement made during her last Ward meeting regarding the search for a new City Manager and believing residents should be involved in the search process. Asked the City Council for their commitment in fixing the budget deficit. Watch Doreen Price Talked about Evanston's State of Emergency, resident participation and grass-root initiatives. Watch Brett Hallongren Voiced his support in amending the Evanston American Legion liquor license. Watch Special Order of Business SP1. ​Approval of Evanston CARES Act Amendment to the PY 2019 Action Plan for the Second Allocation of ESG-CV Funding City Council approved the second substantial amendment to the Program Year (PY) 2019 Annual Action Plan to include the second allocation of ESG-CV funding in the amount of $419,890, for a total of $966,314 in ESG-CV funding from the CARES Act to prevent, prepare for, and respond to the coronavirus. Funding source is the City’s second allocation of ESG-CV funding from the CARES Act in the amount of $419,890 which, combined with the first allocation of ESG-CV in the amount of $546,424, totals $966,314. For Action Approved 9-0 Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Watch SP2. ​Civic Center Update Staff seeks discussion and direction from City Council regarding potential relocation of Civic Center staff. For Discussion Direction provided to staff Motion:​ Ald. Rue Simmons Second:​ Ald. Wynne Watch Consent Agenda CM1. ​Approval of the Minutes of the Regular City Council meeting of June 22, 2020 City Council approved the minutes of the Regular City Council meeting of June 22, 2020. Motion to amend the City Council minutes of June 8, 2020 Approved 9-0 For Action Approved 9-0 as amended Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Watch A1. ​Approval of the City of Evanston Payroll, Bills and Credit Card Activity City Council approved the City of Evanston Payroll for the period of June 8, 2020, through June 21, 2020, in the amount of $2,739,282.08, Bills List for July 14, 2020, in the amount of $5,789,237.29 and credit card activity for the period ending April 26, 2020, in the amount of $166,344.28. Motion to remove invoices from the Clerk’s Office regarding Elections Consulting. Approved 9-0 For Action Approved 9-0 as amended Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Motion:​ Ald. Wilson Second:​ Ald. Rue Fiske Watch A2. ​Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending April 26, 2020, in the amount of $20,590.54. For Action Approved 8-1-0​ Ald. Suffredin abstained Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Watch A3. ​Approval of Insurance Brokerage Service Contract Renewals City Council extended agreements with The Owens Group, Inc., and Arthur J. Gallagher & Co. for insurance brokerage services at a total cost of $43,000 per year, for one more year. Both brokers have agreed to provide service at the same rate as last year. Funding will be provided from the Insurance Fund (Accounts 605.99.7800.62615 and 66044). For Action Approved on Consent Agenda A4. ​Approval of Annual Membership Dues to the Northwest Municipal Conference City Council approved the City's annual membership dues for the 2020-2021 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528. Funding will be from the Membership Dues - General Fund Line Item (Account 100.13.1300.62360) with a budget of $58,000, and a YTD balance of $54,500. For Action Approved on Consent Agenda A5. ​Approval of Sole Source Purchase of Cisco Duo Multi-Factor Authentication Licensing from MNJ Technologies Direct Inc. City Council approved the sole source purchase of Cisco Duo Security Standard Licenses from MNJ Technologies Direct Inc. (located at 1025 Busch Parkway, Buffalo Grove, IL 60089) in the amount of $46,780.00. This purchase will enable the City to improve its cybersecurity posture through the implementation of multi-factor authentication. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $541,159.88. For Action Approved on Consent Agenda A6. ​Approval of Contract Extension with Patriot Pavement Maintenance for Crack Sealing Program City Council authorized the City Manager to execute a one-year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016), in the amount of $80,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this work will come from the Motor Fuel Tax Fund (Account 200.40.5100.62509), with a budget of $120,000, of which all still remains. For Action Approved on Consent Agenda A7. ​Approval of a Contract Award with TruePoint Solutions for the Purchase of a Utility Billing System (RFP 19-65) City Council authorized the City Manager to execute a five year agreement with TruePoint Solutions (3262 Penryn Road, Suite 100-B, Loomis, CA) for the period of July 20, 2020 to July 19, 2025 to provide utility billing software as a service (RFP 19-65) in the not-toexceed amount of $585,000.00. Funding is provided by the Water Fund Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 budget of $373,300.00 and a YTD balance of $273,300.91. For Action Approved on Consent Agenda A8. ​Approval of Contract Award with Wiss, Janney, Elstner, Associates, Inc. for Parking Garage Structural Assessment (RFP 20-19) City Council authorized the City Manager to execute an agreement with Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) to provide engineering services for the Parking Garage Structural Assessment (RFP 20-19) in the amount of $149,500. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $8,805 and from the Parking Fund in the amount of $140,695. A detailed summary is included in the memo below. For Action Approved on Consent Agenda A9. ​Approval of the Purchase of a Replacement Public Works Agency Refuse Vehicle from National Fleet Auto Group City Council approved the purchase of a replacement refuse vehicle (#718) for operations by the Public Works Agency (PWA) Public Services Bureau. The replacement vehicle will be purchased from National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $287,605.86 through the Sourcewell contract. Funding for the vehicle will be from the Solid Waste Fund (Account 520.40.4310.65550) with a budget of $283,900, and a YTD balance of $177,983. As was done with the last recycling truck purchased and due to the long time to build the truck, the chassis will be paid out of the FY 2020 budget and the remainder will be from the FY 2021 budget. For Action Approved on Consent Agenda A10. ​Approval of Change Order No. 1 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) City Council authorized the City Manager to execute Change Order No. 1 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $152,114.00. This will increase the overall contract amount from $598,909.00 to $751,023.00. Funding is provided from the Water Fund (Account 513.71.7330.62145), which has an approved FY 2020 budget of $1,440,000 and a YTD balance of $1,006,182.20. In both FY 2020 and FY 2021, $400,000 was allocated each year for this project for a total budget of $800,000. City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF). The loan is only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loan, all eligible engineering and construction costs would be funded by the loan. For Action Approved on Consent Agenda A11. ​Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland City Council adopted Resolution 6-R-20 Authorizing the City Manager to Accept Donation of Six Car Charging Stations from Alternative Transportation for Chicagoland. For Action Approved on Consent Agenda A12. ​Resolution 53-R-20 Authorizing the City Manager to Consent to a Permit for Northwestern Football Parking and Tailgating Events for the 2020, 2021, 2022, 2023, and 2024 Seasons Staff recommends City Council adoption of Resolution 53-R-20 authorizing the City Manager to give consent to a permit for Northwestern Football parking and tailgating events for the 2020, 2021, 2022, 2023, and 2024 seasons. The applicant has withdrawn their request. For Action Removed from Consent Agenda in Committee Watch A13. ​Resolution 56-R-20, Authorizing the Interim City Manager to Sign a Construction Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation and Stanley Consultants, Inc. for the Central Street Bridge Replacement Project City Council adopted Resolution 56-R-20 authorizing the City Manager to execute the Construction Engineering Services Funding Agreement with Illinois Department of Transportation (IDOT) and Stanley Consultants Inc. for the Central Street Bridge Replacement Project. Funding will be provided from the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $60,000, from 2020 General Obligation bonds in the amount of $91,400 and $605,600 in Federal Surface Transportation Program (STP-BR grant funds). A detailed funding analysis in included below. For Action Approved on Consent Agenda A14. ​Resolution 57-R-20, Authorizing the Mayor to Sign a Local Public Agency Funding Agreement for Federal Participation with the Illinois Department of Transportation to commit matching funds for the Central Street Bridge Replacement Project City Council adopted Resolution 57-R-20 authorizing the Mayor to execute the Local Public Agency Funding Agreement for Federal Participation required for the Central Street Bridge Replacement Project. Execution of the Agreement will allow Evanston to receive $6,331,200 in Surface Transportation Program (STP-BR) funding and commits Evanston for matching funds in the amount of $1,582,800 for the project. Funding will be provided from Capital Improvement Fund 2020 General Obligation Bonds in the amount of $250,000, 2021 General Obligation Bonds in the amount of $1,302,800, the Water Fund in the amount of $30,000 and from the Federal Surface Transportation Program (STP-BR) grant funds in the amount of $6,331,200. A detailed funding analysis is included below. For Action Approved on Consent Agenda A15. ​Resolution 58-R-20 Extending the Declared State of Emergency To September 14, 2020 City Council adopted Resolution 58-R-20, extending the declared state of emergency until September 14, 2020. Amended in Committee to reflect end date to July 27, 2020 For Action Approved 9-0 as amended Motion:​ Ald. Fleming Second:​ Ald. Rainey Watch A16. ​Resolution 59-R-20 Terminating the Limits on Third-Party Food Delivery Service Fees on September 14, 2020 City Council adopted Resolution 59-R-20, terminating the limits on third-party food delivery service fees on September 14, 2020. For Action Approved on Consent Agenda A17. ​Resolution 60-R-20, Limit on Tax-Supported General Obligation Debt City Council adopted Resolution 60-R-20, amending the City of Evanston Budget Policy to increase the limit on tax-supported general obligation debt from $152,000,000 to $155,000,000. For Action Approved 9-0 Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Watch A18. ​Resolution 61-R-20, 2019 Budget Amendment City Council adopted Resolution 61-R-20, authorizing the City Manager to increase the total fiscal year 2019 budget by $14,852,441, to a new total of $334,017,889. For Action Approved 7-2 ​Ald. Suffredin and Fleming voted “No” Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Watch A19. ​Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues City Council adopted Ordinance 69-O-20 providing for the issuance of General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston in the not-to-exceed amount of $34,000,000 to 1) finance capital improvements and refund certain outstanding bonds of the City; 2) authorizing the execution of a bond order in connection therewith: 3) providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds; 4) authorizing and directing the execution of an escrow agreement in connection with said refunding bonds; 5) and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled for mid-August.General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed $18,000,000) including for Water, Sewer and Parking funds, as well as to refund outstanding amount of Series 2010A and 2011A (not to exceed $16,000,000). The debt service for 2020 bonds (capital projects portion) will be paid out of the future tax levy as well as Water Fund, Parking Fund and Sewer Fund revenues as these bonds are issued to provide the funding for the general capital improvements, parking improvements, and water and sewer infrastructure projects. For Introduction Approved 7-2 ​Ald. Suffredin and Fleming voted “No” Motion:​ Ald. Fleming Second:​ Ald. Rue Simmons Watch A20. ​Ordinance 43-O-20, Amending Section 10-11-12 “Parking Meter Zones” of the City Code Adding Short Term Parking on Davis Street City Council adopted Ordinance 43-O-20, amending Section 10-11-12 “Parking Meter Zones” of the City Code, converting ten 2 hour parking spaces to short-term parking on the south side of Davis Street, west of Maple Avenue. For Introduction Approved on Consent Agenda A21. ​Ordinance 44-O-20, Amending Various Sections of the City Code to Convert Portions of Oak Avenue to Four Hour Parking City Council adopted Ordinance 44-O-20, amending various sections of the City Code to convert portions of Oak Avenue to four hour parking zones. Amendments will be made to Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section 10-11-12, Schedule XII(B) and (F) “Parking Meter Zones.” For Introduction Approved on Consent Agenda A22. ​Ordinance 67-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program City Council adopted Ordinance 67-O-20 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the 30- inch Diameter Transmission Main Rehabilitation.This ordinance authorizes the City to borrow up to $11,000,000 for this project. The debt service will be provided from the Water Fund (Account 513.71.7330.65515). A copy of the 5-year water fund analysis is attached which includes this loan revenue and the debt service expense for repayment. For Introduction Approved on Consent Agenda A23. ​Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the Property Located on Central Street (3606 Central Street) City Council adopted Ordinance 68-O-20, accepting the dedication of a certain portion of the property located at 3606 Central Street. For Introduction Approved on Consent Agenda A24. ​Ordinance 66-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Ewing Avenue and Thayer Street City Council adopted Ordinance 66-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Ewing Avenue & Thayer Street. Alderman Suffredin requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $18,395. For Introduction and Action Approved on Consent Agenda A25. ​Ordinance 70-O-20, Amending City Code Section 3 4 6-(C) to Decrease the Number of Class C Liquor Licenses from Nineteen to Eighteen City Council adopted Ordinance 70-O-20, amending City Code Section 3-4-6(C) to decrease the number of Class C liquor licenses from nineteen to eighteen. Staff recommends suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action Approved on Consent Agenda A26. ​Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit Service of Alcohol to American Legion Non-Members City Council adopted Ordinance 72-O-20, amending City Code Section 3-4-6(S) to allow service of alcohol to American Legion non-members. Alderman Revelle recommends suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. Motion to approve the item for introduction only Passed 8-1 ​Ald. Fiske voted “No” Motion:​ Ald. Fleming Second:​ Ald. Rainey Motion:​ Ald. Wilson Watch For Introduction Approved 8-1 ​Ald. Fiske voted “No” Second:​ Ald. Rue Simmons A27. ​Ordinance 75-O-20, Amending City Code Section 3-4-6(C) to Decrease the Number of Class C Liquor Licenses from Eighteen to Seventeen from ERJ Dining, 1765 Maple Avenue City Council adopted Ordinance 75-O-20, amending City Code Section 3-4-6(C) to decrease the number of Class C Liquor Licenses from eighteen (18) to seventeen (17) from ERJ Dining, 1765 Maple Avenue. Staff requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action Approved on Consent Agenda A28. ​Ordinance 76-O-20, Amending City Code Section 3-4-6(C) to Increase the Number of Class C Liquor Licenses from Seventeen to Eighteen for Brinker Restaurant Corporation d/b/a Chili's Grill & Bar City Council adopted Ordinance 76-O-20, amending City Code Section 3-4-6(C) to increase the number of Class C Liquor Licenses from seventeen (17) to eighteen (18). Staff requests suspension of the rules for Introduction and Action at the July 13, 2020 City Council meeting. For Introduction and Action Approved on Consent Agenda P1. ​Resolution 50-R-20, Approving a Plat of Re-subdivision for 1100 Hartrey Avenue City Council adopted Resolution 50-R-20 approving a resubdivision of 1100 Hartrey Avenue. For Action Approved on Consent Agenda P2.​ ​Ordinance 73-O-20, Amendments to the Plan Commission City Council adopted Ordinance 73-O-20 with changes to the City Code regarding the Plan Commission, notably inclusion of the most recently adopted Comprehensive Plan (2000). For Introduction Approved on Consent Agenda P3. ​Ordinance 74-O-20, Amending the City Code to add the Zoning Board of Appeals City Council adopted Ordinance 74-O-20 with changes to the City Code to establish the Zoning Board of Appeals (ZBA). For Introduction Approved on Consent Agenda P4. ​Ordinance 64-O-20 Granting a Special Use for a Child Residential Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place City Council adopted Ordinance 64-O-20 granting a special use for a Child Residential Care Home for Boys Hope Girls Hope of Illinois at 820 Gaffield Place in the R4a General Residential District. The applicant has complied with all zoning requirements and meets the Standards for special use for this district. For Action Approved on Consent Agenda P5. ​Ordinance 65-O-20 granting a special use for a Child Residential Care Home for Boys Hope Girls Hope of Illinois at 824 Gaffield Place City Council adopted Ordinance 65-O-20 granting a special use for a Child Residential Care Home at 824 Gaffield Place in the R4a General Residential District. The applicant has complied with all zoning requirements and meets the Standards for approval for the district. For Action Approved on Consent Agenda ED1. ​Request to Defer Payments on Economic Development Loans and Leases on City-Owned Properties until October 1, 2020, for Businesses Negatively Impacted by COVID-19 City Council approved to modify Economic Development loans and Cityowned property lease agreements by deferring payments until October 1, 2020, to provide additional financial flexibility for businesses negatively impacted by the COVID-19 crisis. For Action Approved on Consent Agenda ED2. ​Approval of Funding for Chicago's North Shore Convention and Visitors Bureau (CNSCVB) FY 2020 City Council approved funding for the Chicago's North Shore Convention and Visitors Bureau (CNSCVB) in the amount of $41,805 for the period July 1, 2020 through June 30, 2021. This represents a 50% decrease from their 2019 allocation. Economic Development Partnership Account #100.15.5300.62659. The City Council approved $147,000 for 2020. The City has committed $50,000 to Downtown Evanston for enhanced trash removal and marketing for 2020. Upon approval of CNSCVB's reduced request and accounting for the $50,000 EvMark commitment, $55,195 will remain in the account. For Action Approved 7-2​ Ald. Suffredin and Fleming voted “No” Motion:​ Ald. Wilson Second:​ Ald. Rue Simmons Watch APP1. ​Approval of Appointments to Board, Commission, and Committee City Council approved appointments of David Kornhauser, Melanie West and Mark A. van der Meulen to the Environment Board; Karla Thomas and Kymberly Walton to the Equity and Empowerment Commission; Kemone Hendricks and Michael McLean to the M/W/EBE Committee; Kerri Machut to the Parks, Recreation & Community Services Board; Jeanne Lindwall and Kristine Westerberg to the Plan Commission; Michelle Murray to the Public Safety Civil Service Commission; George Varela to the Utilities Commission; and the reappointment of Mary McAuley to the Zoning Board of Appeals and Lynne Sered to the Public Safety Civil Service Commission. For Action Approved on Consent Agenda Call of the Wards Ward 1: Made a reference to the Plan Commission to rezone the 1900 block of Orrington Ave from a R4-A to R1. Watch Ward 2: Thanked ETHS basketball coach Mike Ellis and his team for helping clean the public park in front of the high school. Work is being done with members of the community regarding a street naming project. Watch Ward 3: No Report Watch Ward 4: Made a referral to the Planning & Development Committee to repeal the three unrelated ordinances in conjunction with some other housing initiatives. Watch Ward 5: Read a statement regarding the defunding of the police department which she previously shared with advocates leading the initiative. Encouraged 5th Ward residents who may have questions about what defunding the police means, to attend a Ward meeting or reach out to advocates in the community who are having meetings to discuss the issue. Thanked all the residents who attended the previous 5th Ward meeting. Watch Ward 6: There will be a joint Ward meeting with the 9th Ward on July 21, 2020. Encouraged residents to submit their questions to have a discussion in preparation for the City Council meeting on July 27, 2020. Watch Ward 7: No Report Watch Ward 8: No Report Watch Ward 9: Ward meeting on July 15,2020. There will be a joint meeting with the 6th Ward on July 21, 2020 to discuss policing. Watch Motion to make a referral to the Plan Commission to rezone the 1900 block of Orrington Ave. from a R4-A to R1. Passed 9-0 Motion:​ Ald. Fiske Second:​ Ald. Braithwaite Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel . These agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1). A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session.