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Home My WebLink About10.25.21REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 25th, 2021 Present: Councilmember Kelly Councilmember Suffredin (virtual) Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid (virtual) Councilmember Nieuwsma Councilmember Fleming Councilmember Burns (9) Absent: Presiding: Mayor Daniel Biss Stephanie Mendoza City Clerk Mayor ’s Public Announcements Mayor Biss Announcements: ●World Polio Day - October 24, 2021 Watch City Manager ’s Public Announcements Interim City Manager Kelly Gandurski had no announcements Watch City Clerk’s Communications City Clerk Mendoza acknowledged the receipt of public comment for tonight’s City Council meeting. Watch Mayor Biss called the Hearing on FY 2020 Proposed Budget to order at 5:32 p.m. Public Hearing on FY 2020 Proposed Budget Public Comment Ray Friedman Watch Mike Vasilko Watch Mary Rosinski Watch Diane Goldring Watch Public Hearing for 2022 Proposed Budget City Council conducts a public hearing to receive public comment regarding the FY 2022 Proposed Budget for the City of Evanston. For Discussion Watch Mayor Biss called the adjournment of the FY 2022 Proposed Budget Hearing at 6:35 p.m. Public Comment Mike Vasilko Watch John Kennedy Watch Ray Friedman Watch Diane Thodos Watch Linda Delbosque Watch John Rush Watch Mary Rosinski Watch Allan Price Watch Bruce Enenbach Watch Trisha A Connolly Watch Chris Kruger Watch Darlene Cannon Watch Meg Welch Watch Tom Jackson Watch Doreen Price Watch Kiera Kelly Watch Lesley Williams Watch Cecile McHugh Watch Bob Hercules Watch Special Order of Business SP1.Approval of Contract Award with AECOM for the Civic Center and Police/Fire Headquarters Relocation Feasibility Study (RFP 21-27) Staff recommends that the City Council authorize the Interim City Manager to execute a contract with AECOM (303 East Wacker Drive, Suite 1400, Chicago, Illinois 60601) for the Civic Center and Police/Fire Headquarters Relocation Feasibility Study (RFP 21-27) in the amount of $367,249.30. Background information on the Civic Center and Police/Fire Headquarters will be presented for discussion. Funding will be from the Capital Improvement Fund 2020 General Obligation bond in the amount of $180,000 (Account 415.40.4120.62145 - 621012) and from the 2021 General Obligation Bond (Account 415.40.4121.62145 - 621012) in the amount of $187,249.30. Motion to refer SP1 to the Referral Committee The motion died for lack of a second Motion to refer SP1 to Administration & Public Works Committee Failed 3-6 Yes vote:Kelly, Suffredin, Fleming No vote:Reid, Braithwaite, Wynne, Nieuwsma, Burns,Revelle For Action Passed 5-4 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle No vote:Reid, Kelly, Fleming, Suffredin, Motion: Councilmember Nieuwsma Second: Councilmember Braithwaite Motion: Councilmember Kelly Second:None Motion: Councilmember Kelly Second: Councilmember Suffredin Watch Consent Agenda CM1.Approval of the Minutes of the Regular City Council Meeting Staff recommends approval of the minutes of the Regular City Council meeting of October 11, 2021 For Action Approved on Consent Agenda A1.Approval of the City of Evanston Payroll, and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of September 27, 2021, through October 11, 2021, in the amount of $2,874,240.15, Bills List for October 26, 2021, in the amount of $3,930,510.80. For Action Approved on Consent Agenda A2.Approval of a Contract with Teska Associates for Consulting Services related to the Evanston Skate Park (RFP 21-31) Staff recommends that City Council authorize the City Manager to execute a contract with Teska Associates (627 Grove Street, Evanston, Illinois 60201) for consulting services related to the Evanston Skate Park (RFP 21-31) in the amount of $95,315.00. Funding will be provided from the Capital Improvement Fund 2021 General Obligation Bonds (Account 415.40.4121.62145 - 521010) which has an FY2021 budget of $110,000 set aside for skate park development, all of which is remaining. For Action Passed 8-1 Yes vote:Kelly, Braithwaite, Wynne, Burns, Nieuwsma,Suffredin, Revelle, Fleming No vote:Reid Motion: Councilmember Burns Second: Councilmember Braithwaite Watch A3.Approval of Sole Source Purchase with Microsystems,INC. Staff recommends City Council authorize the Interim City Manager to execute a sole source contract for services with Microsystems, Inc. (625 Academy Drive) for digital archiving services for the Community Development Department files in the amount of $54,500. The funding will come from Building Inspection Services/Software Maintenance (Account 100.21.2126.62236), with a FY2021 budget of $150,000 (budgeted digital improvements). To date, $21,726 has been spent from this account. For Action Approved on Consent Agenda A4.Approval of Sole-Source Contract with Chicago Communications LLC for the Purchase of 47 Truck Mounted Two-Way Radios for the Public Service Bureau Staff recommends City Council authorize the Interim City Manager to execute a sole-source two-year agreement with Chicago Communications, LLC (200 Spangler Avenue, Elmhurst, Illinois 60126) for the purchase of 35 truck-mounted two-way radios, 12 mobile twoway radios, 47 mounting brackets, the corresponding operating system and a two-year service agreement in the amount of $55,276.88. Funding is provided by the Capital Improvement Fund 2021 General Obligation Bonds (Account 415.40.4121.65515-121005). This purchase is budgeted for $50,000.00 in FY 2021. The remaining $5,276.88 is provided by the General Fund, Street Division, Minor Tools & Equipment (Account 100.40.4510.65085) which has a budgeted amount of $12,000.00 with a current balance of $9,353.76. For Action Approved on Consent Agenda A5.Approval of Contracts with Alexander Chemical Corporation, USALCO LLC, Polydyne Incorporated, Carus Corporation, and Univar Solutions USA Incorporated for FY 2022 Water Treatment Chemicals (Bid 21-32) Staff recommends City Council authorize the City Manager to execute agreements with Alexander Chemical Corporation (7593 S. First Road, LaPorte, IN 46350) in the amount of $208,340.00, USALCO, LLC (2601 Cannery Avenue, Baltimore, MD 21226) in the amount of $194,606.88, Polydyne Incorporated (One Chemical Plant Road, Riceboro, GA 31323) in the amount of $81,200.00, Carus Corporation (315 Fifth Street, Peru IL 61354) in the amount of $202,675.20, and Univar Solutions USA Inc., (12720 E Hwy 92, trl: 427 Dover, FL 33527) in the amount of $153,750.00, for the period of January 1, 2022 to December 31, 2022 for the purchase of water treatment chemicals (Bid 21-32), for a total amount of $840,572.08. Funding will be provided by the Water Production Bureau Filtration Business Unit (Accounts 510.40.4220.65015 & 510.40.4220.65030), which have a total FY 2022 budget request of $840,572.08. For Action Failed in Committee A6.Approval of Purchase Order Increase for Martial Arts Instruction at the Levy Senior Center Staff recommends the City Council authorize the City Manager to approve the increase in Purchase Order #2021-221 by $20,000 for Connelly’s Academy Inc. (211 Golf Terrace, Wilmette, IL 60091) to continue martial arts instruction through the end of December 31, 2021. Expenses will be charged to Instructor Services 100.30.3055.62505 which has an annual budget allocation of $53,970. This expense line item is offset by revenues in 100.30.3055.53565 which has an annual budget of $376,489 with a current balance of $266,253.14. The additional revenue will offset these additional expenses. For Action Approved on Consent Agenda A7.Approval of Contract Award with Motorola Solutions for Fire Radio Infrastructure Upgrade Staff recommends City Council authorize the City Manager to approve the sole source purchase with Motorola Solutions (1309 East Algonquin Road, Schaumburg, IL 60196) for upgrades to the Fire Radio System Infrastructure in the amount of $678,627.44. Funding for the lease agreement will come from the FY 2022 E911 Fund Budget - Other Improvements (Account 205.22.5150.65515), which has a budget of $450,000. Maintenance expenses will be funded from the FY 2022 E911 Fund Budget - Service Agreements/Contracts (Account 205.22.5150.62509), which has a budget of $335,000. For Action Approved on Consent Agenda A8.Resolution 91-R-21: Allocating $850,000 in ARPA Funding to 2021 Equipment Replacements Staff recommends adoption of Resolution 91-R-21, allocating $850,000 in funds from the American Rescue Plan Act (ARPA) to 2021 Equipment Replacements. For Action Passed 7-2 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid No vote:Kelly, Fleming Motion: Councilmember Burns Second: Councilmember Nieuwsma Watch A9.Resolution 88-R-21 City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District Staff recommends City Council approval of Resolution 88-R-21 outlining City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District. This is a first of its kind TIF resolution in Evanston (perhaps in Illinois) and is the result of a proactive engagement process initiated by Councilmember Burns. Motion to refer Resolution 88-R-21 to the Budget & Finance Committee Failed 3-6 Yes vote:Kelly, Suffredin, Fleming No vote:Braithwaite, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid Motion to amend the language to add “that shall exist as long as the TIF exist” in the appropriate section regarding the appointment of the Advisory Board. Passed 6-3 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle,Reid No vote:Kelly, Suffredin, Fleming For Action Passed 6-3 as amended Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle,Reid No vote:Kelly, Suffredin, Fleming Motion: Councilmember Burns Second: Councilmember Wynne Motion: Councilmember Kelly Second: Councilmember Fleming Motion: Councilmember Reid Second: Councilmember Burns Watch A10.Resolution 120-R-21, Authorizing the Interim City Manager to Execute an Intergovernmental Agreement between the City of Evanston and Evanston/Skokie School District No. 65 Regarding the Five-Fifths Tax Incremental Finance District Councilmember Burns recommends adoption of Resolution 120-R-21, authorizing the Interim City Manager to execute an Intergovernmental Agreement between the City of Evanston and Evanston/Skokie School District No. 65 regarding the Five-Fifths Tax Increment Finance District. Motion: Councilmember Burns Second: Councilmember Nieuwsma Watch Motion to reconsider Resolution 120-R-21 Passed 6-3 Yes vote:, Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle, Fleming No vote:Kelly,Burns, Reid For Action Failed 4-5 on a vote to reconsider Yes vote:Kelly, Nieuwsma, Burns, Reid No vote:Braithwaite,Wynne, Suffredin, Revelle, Fleming First vote Passed 5-4 Yes vote:Kelly, Braithwaite, Nieuwsma, Burns, Reid No vote:Wynne, Suffredin, Revelle, Fleming Motion: Councilmember Braithwaite Second: Councilmember Wynne A11.Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property Located at 2022-2026 Central Street Staff recommends City Council adoption of Ordinance 95-O-21 Authorizing the City Manager to Execute a Sale Contract for City Owned Property. For Introduction Passed 8-1 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, Reid, Fleming No vote:Suffredin Motion: Councilmember Burns Second: Councilmember Nieuwsma Watch A12.Ordinance 108-O-21, Sale of Surplus Property Fleet/Equipment Vehicles Owned by the City of Evanston Staff recommends that City Council adopt Ordinance 108-O-21, directing the City Manager to offer the sale of vehicles/equipment owned by the City through public auction through GovDeals, an online auction system utilized by government agencies, or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Approved on Consent Agenda A13.Ordinance 113-O-21, Amending City Code Section 7-13-3 to Decrease Sewer User Rates Staff recommends City Council adoption of Ordinance 113-O-21, amending City Code Section 7-13-3 to reduce the sewer user rate by 5.0%, from $3.24 to $3.08 per billing unit (100 cubic feet of water consumed). The proposed ordinance would also establish an affordable sewer rate of $1.94 per billing unit for community members who qualify for the Low Income Home Energy Assistance Program. For Introduction Approved on Consent Agenda A14.Ordinance 114-O-21, Amending City Code Section 7-12-17 to Increase Water Charges and Establish an Affordable Rate Staff recommends City Council adoption of Ordinance 114-O-21, Amending City Code Section 7-12-17 to Increase Water Charges and Establish an Affordable Water Rate. The proposed ordinance would increase the water charges by 9.53% and establish an affordable water rate of $1.99 per billing unit. For Introduction Approved on Consent Agenda A15.Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) Staff recommends City Council adoption of Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) Motion to call the question Passed 7-2 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns,Suffredin,Revelle Fleming No vote:Kelly, Reid For Action Passed 5-4 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle No vote:Kelly, Suffredin, Reid, Fleming Motion: Councilmember Burns Second: Councilmember Reid Motion: Councilmember Suffredin Second: Councilmember Fleming Watch A16 Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act Staff recommends City Council adoption of Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area For Action Passed 5-4 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle No vote:Kelly, Suffredin, Reid, Fleming Motion: Councilmember Burns Second: Councilmember Reid Watch A17.Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area Staff recommends City Council adoption of Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area For Action Passed 5-4 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle No vote:Kelly, Suffredin, Reid, Fleming Motion: Councilmember Burns Second: Councilmember Reid Watch A18.Ordinance 94-O-21, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends City Council adoption of Ordinance 94-O-21 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP) for the 1909 Raw Water Intake Replacement. This ordinance authorizes the City to borrow up to $21,220,073.00 from the IEPA. The debt service will be paid from the Water Fund. For Action Approved on Consent Agenda A19.Ordinance 106-O-21, Amending Title 10, Chapter 11, Section 10, Limited Parking - Lakefront Parking Staff recommends the City Council adopt Ordinance 106-O-21, amending Title 10, Chapter 11, Section 10, Limited Parking, Schedule X(Q) - Lakefront Parking. The Ordinance will make the lakefront pilot program a year-round program, with a demand-based pricing rate. A rate of $3.00 an hour will be from April 1 through October 31, and the commuter rate of $0.50 will be from November 1 through March 31. In addition, the areas will be expanded to include 1000-1200 blocks of Lake Shore Boulevard, 0-100 block of Kedzie Street, and 500-800 blocks of Sheridan Road. Due to the change in weather and difficulty adding new pay stations/signage, all new areas will be active by April 1, 2022. Motion to amend the ordinance to remove the 500-800 block of Sheridan Rd. Passed 6-3 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Revelle, No vote:Suffredin, Reid, Fleming For Action Passed 6-3 as amended Yes vote:Braithwaite, Nieuwsma, Burns, Suffredin,Reid, Fleming No vote:Kelly, Wynne, Revelle Motion: Councilmember Burns Second: Councilmember Fleming Motion: Councilmember Wynne Second: Councilmember Revelle Watch A20.Ordinance 107-O-21, Authorizing General Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA – N20154IL) Issues Staff recommends introduction of Ordinance 107-O-21 providing for the issuance of $20,386,000.00 maximum principal amount General Obligation Corporate Purpose Bonds (1909 Raw Water Intake Replacement Project; WIFIA – N20154IL), of the City of Evanston, Cook County, Illinois, to finance improvements to said City’s water treatment plant, providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds and authorizing and directing the sale of said bonds to the United States Environmental Protection Agency. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled to begin in June 2023. General Obligation Corporate Purpose Bonds are issued for the 1909 Raw Water Intake Replacement Project, not to exceed $20,386,000.00. The debt service will be paid from the incremental revenues from the sale of water to the wholesale customers in the Water Fund #510. For Action Approved on Consent Agenda A21.Veto of Ordinance 109-O-21, Amendment to Civil Service Commission Rules Mayor Daniel Biss does not recommend that Council override his veto of Ordinance 109-O-21, Amendment to Civil Service Commission Rules. For Action Approved on Consent Agenda Watch P1.Ordinance 111-O-21, Extending the Time for the Applicant to Obtain a Building Permit to Construct the Planned Development at 1900 Sherman Street Previously Authorized by Ordinance 109-O-20 Staff recommends the adoption of Ordinance 111-O-21 to extend the time to obtain a building permit for the construction of the Planned Development at 1900 Sherman Avenue, originally approved in November of 2020. The Ordinance grants a twelve-month extension to obtain building permits for construction of the building on the property. For Introduction Approved on Consent Agenda P2.Ordinance 116-O-21, Amending the City of Evanston’s Leaf Blower Policy to Remove Leaf Blowers from 9-5-20, “Noises Prohibited” and to add the Leaf Blower Policy to Title 8, “Health and Sanitation” Staff recommends City Council adoption of Ordinance 116-O-21, Amending the City of Evanston’s Leaf Blower Policy to Remove Leaf Blowers from 9-5-20, “Noises Prohibited” and to add the Leaf Blower Policy to Title 8, “Health and Sanitation”. This ordinance amends the times and days when leaf blowers are permitted to be used in Evanston, modifies the penalty for violating the new rules, and calls for a transition from the use of gas-powered leaf blowers to the exclusive use of electric leaf blowers effective April 1, 2023. For Introduction Passed 9-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Revelle, Reid, Fleming No vote:None Motion: Councilmember Revelle Second: Councilmember Wynne Watch ED1.Resolution 116-R-21 Ward Manufacturing Cook County Special Assessment Class 6b Incentive Renewal Request Economic Development Committee recommends approval of Resolution 66-R-10, "Resolution 116-R-21 Ward Manufacturing Cook County Special Assessment Class 6b Incentive Renewal Request" with Ward Manufacturing agreeing to best efforts to hire locally and to continue its support of the ETHS manufacturing vocations programming. Resolution 116-R-21 reflects this commitment. Amendment: Renewal of Ward Manufacturing Company’s Application to the Cook County Assessor for 6b Status Designation for properties at 2222 and 2230 Main Street, Evanston,Illinois (REMOVE NEW CONSTRUCTION) WHEREAS, Ward Manufacturing Company (the “Applicant”) applied for Class 6b property status in 2010 pursuant to said ordinance, for certain real estate, located at 2222 and 2230 Main Street in the City, with the Property Index Numbers 10-24-300-040-0000, 10-24-301-014-0000,and 10-24-300-061-0000 (the “Subject Property”), and has documented that such incentive provided for in said ordinance is necessary for new construction and substantial rehabilitation to be maintained on the Subject Property; Motion: Councilmember Wynne Second: Councilmember Braithwaite Motion: Councilmember Braithwaite Second: Councilmember Wynne Watch Watch Passed 9-0 Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Revelle, Reid, Fleming No vote:None For Action Passed 9-0 as amended Yes vote:Kelly, Braithwaite, Wynne, Nieuwsma, Burns,Suffredin, Revelle, Reid, Fleming No vote:None R1.Adoption of Resolution 118-R-21, Amending City Council Rule 9.7 The Rules Committee Recommends Adoption of Resolution 118-R-21, Amending City Council Rule 9.7. For Action Approved on Consent Agenda R2.Ordinance, 97-O-21, Amending Section 1-8-1 of the City Code Concerning Removal of the City Manager Rules Committee makes no recommendation regarding amending Section 1-8-1 of the City Code concerning the removal of the City Manager. For Introduction Failed for lack of a motion and a second Watch P1.Approval of Appointments to the Ethics Board Mayor Biss requests City Council approval of appointments to the Ethics Board. For Action Approved on Consent Agenda Call of the Wards Ward 1:The virtual budget discussion will be rescheduled to November 3, 2021 Watch Ward 2:The second budget meeting will happen on the second Thursday of the month. Location for the meeting TBD. Provided his feedback regarding the skate park. Watch Ward 3:Thanked residents and staff who participated in the zoom meeting to discuss crime. In person ward meeting on October 28, beginning at 6 p.m. at the Evanston Public Library. Watch Ward 4:Ward meeting on Tuesday, November 2, at the Robert Crown Center, beginning at 7:00 p.m. to discuss the city budget. Watch Ward 5:Thanked everybody for supporting the TIF. The next Ward meeting will be on October 28, at the Gibbs Morrison Center. There will be a meeting to discuss parking on November 17 at Double Clutch Brewer. Watch Ward 6:No Report Watch Ward 7:Joint 6th and 7th Ward budget meeting on November 11, beginning at 7 p.m.Watch Ward 8:There will be a virtual ward meeting on October 28, at 6 p.m. Made a referral to staff to re-stripe the lanes on Custer Ave. Watch Ward 9:There will be an email sent out this week for a meeting to discuss the budget.Watch Adjournment Mayor Biss adjourned the Evanston City Council meeting