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HomeMy WebLinkAbout12.13.21REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, December 13th, 2021 Present: Councilmember Braithwaite Councilmember Suffredin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Burns (8) Absent: Councilmember Kelly Councilmember Fleming (2) Presiding: Mayor Daniel Biss Stephanie Mendoza City Clerk Mayor ’s Public Announcements Mayor Biss Announcements: ●Condolences to Councilmember Fleming and Councilmember Kelly who lost their mother ●Funeral of Carl Dennison III ●Retirement of Interim Police Chief Aretha Barnes Watch City Manager ’s Public Announcements Interim City Manager Kelley Gandurski announcements: ●Condolences to Councilmember Fleming and Councilmember Kelly who lost their mother ●Retirement of Interim Police Chief Aretha Barnes ●Arrest was made in the Carl Dennison case ●National Endowment for the Arts (NEA) Grant Awards ●ILSAWWA Water Ambassador Program Watch City Clerk’s Communications City Clerk Mendoza offered her condolences to Councilmember Fleming and Councilmember Kelly. She also acknowledged the public comment that was submitted. Watch Public Comment Lucie Lauture-Sims Watch Jude Laude Watch Lisa Laude Watch Cecile McHugh Watch Eric Paset Watch Ray Friedman Watch Dolores Holmes Watch Gerald Daye Watch Bruce Enenbach Watch Toni Rey Watch Robin Rue Simmons Watch Michael Vasilko Watch Carlis B Sutton Watch Consent Agenda M1.Approval of the Minutes of the Regular City Council meeting of November 22, 2021 and Special City Council meeting of December 6, 2021 City Council approved the minutes of the Regular City Council meeting of November 22, 2021 and Special City Council meeting of December 6, 2021 For Action Approved on Consent Agenda A1.Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2021, in the amount of $10,632.22. For Action Approved on Consent Agenda A2.Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of November 8, 2021, through November 21, 2021, in the amount of $2,813,388.01, Bills List for December 14, 2021, in the amount of $20,166,475.72 and credit card activity for the period ending October 26, 2021, in the amount of $178,100.51. For Action Approved on Consent Agenda A3.Approval of Change Order 2 to the Contract with Hacienda Landscaping for the Robert Crown Playground (Bid 21-07) City Council authorized the City Manager to execute Change Order No. 2 to the Contract with Hacienda Landscaping (17840 Grove Road, Minooka, Illinois 60447) for the Robert Crown Playground (Bid 21-07). This change order will extend the project's completion deadline by thirty-five (35) calendar days. This change order will not increase the contract price. For Action Approved on Consent Agenda A4.Approval of Change Order No. 2 to the Contract with Insituform Technologies USA, LLC for the 2021 CIPP Sewer Rehabilitation Contract C (Bid 21-25) City Council authorized the City Manager to execute Change Order No. 2 to the contract with Insituform Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO 63005) for the 2021 CIPP Sewer Rehabilitation Contract C (Bid 21-25) in the amount of $1,300.00 and with a time extension of 21 days. This will increase the overall contract amount from $372,389.00 to $373,689.00 and extend the current final completion date from December 2, 2021, to December 23, 2021. Funding for this project is from the Sewer Fund (Account No. 515.40.4535.62461 – 421005), which has an approved FY 2021 budget of $700,000, of which $158,100 is remaining. For Action Approved on Consent Agenda A5.Approval of 3-Year Contract with Silk Screen Express, Inc. for the 2022-2024 AFSCME Uniform Purchase City Council authorized the City Manager to execute a purchase order in response to Bid #21-42 to award the 2022-24 AFSCME Uniform Contract to Silk Screen Express, Inc. (7611 W. 185th Street, Tinley Park, IL 60477) for a term of three years with a not to exceed amount of $187,500.00. Funding for this purchase will come from the General Fund - Public Works/Public Works Agency Administration (Account 100.40.4105.65020) in the amount $62,500 for FY 2022. For Action Approved on Consent Agenda A6.Approval of Amendment No. 1 to the contract with Christopher B. Burke Engineering, Ltd for the Oakton Street Corridor Improvements (RFP 19-66) City Council authorized the City Manager to execute Amendment No. 1 to the contract with Christopher B. Burke Engineering, Ltd, Inc. (820 Davis Street, Suite 520, Evanston, IL 60201) to provide Phase II Design Engineering services for the Oakton Street Corridor Improvements (RFP 19-66) in the amount of $270,518. This project will be funded from the Capital Improvement Fund 2019 General Obligation Bonds in the amount of $35,000; 2021 General Obligation Bonds in the amount of $180,000; and 2022 General Obligation Bonds in the amount of $55,518. A detailed summary is included in the attached memo. For Action Approved on Consent Agenda A7.Purchase of One Ford 750 with Elliott Aerial Lift,One Ford F-450 4x4 and One Case Model 721G Wheel Loader for the Public Works Agency and One Pierce Enforcer Pumper for the Fire Department City Council approved the purchases of the following fleet equipment for 2022: a Ford F750 with an Elliott I50F Aerial Lift body for $225,506 from Runnion Equipment Company (6201 East Avenue, Hodgkins, IL 60525) to be used by the Public Works Agency (PWA) - Traffic Division; an F-450 Chassis 4x4 SD Regular Cab for $103,001 from Currie Commercial Center (10125 W Laraway, Frankfort, IL) to be used by the PWA - Water Division; a Case Model 721G Wheel Loader for $250,000 from McCann Industries, Inc. (543 South Rohlwing Road, Addison, IL 60101) to be used by the PWAWater Division; and a Pierce Enforcer Pumper for $700,405 from MacQueen Emergency/Pierce Fire Trucks (1125 7th Street East, St Paul, MN 55106) to be used by the Fire Department. The fleet equipment that is being replaced is anticipated to require increased repair/maintenance costs as they have exceeded the end of their useful life and are essential to continue operations safely. Funding for the purchase of Fleet Vehicles #165 and #E24 will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $2,000,000 and additional funding from a donor to be used for the fire truck (#E24). Funding for the purchase of Fleet Vehicle #905 will be from the Water Fund (Account 510.40.4230.65550) with a budget of $164,400. Funding for the purchase of Fleet Vehicle #936 will be from the Water Fund (Account 515.40.4530.65550) with a budget of $296,100. For Action Approved on Consent Agenda A8.Resolution 129-R-21 Designation of an Honorary Street Name Sign City Council adopted Resolution 129-R-21, Designating the Portion of McDaniel Avenue, Between Crain Street and Dempster Street, with the Honorary Street Name Sign, “Judge Lionel Jean-Baptiste Way”. Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115) which has a fiscal year 2021 budget of $58,000 and a year to date balance of $20,000. For Action Passed 6-0 as amended Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Revelle,Reid, No vote:None Motion: Councilmember Braithwaite Second: Councilmember Burns Watch A9.Resolution 130-R-21, Authorizing the City Manager to Submit a Grant Application for Federal Funding through the FY 2021 American Rescue Plan Act Travel, Tourism, and Outdoor Recreation Program City Council adopted Resolution 130-R-21, authorizing the City Manager to submit a Grant Application for Federal Funding through the FY 2021 American Rescue Plan Act Travel, Tourism, and Outdoor Recreation Program to protect Greenwood Beach. If a grant is awarded to the City of Evanston, the City will receive grant funding in the amount of $5,280,000, but will need to fund the remaining project cost in the amount of $1,320,000. Funding for the City's match will be from future general obligation bonds, unless another source of funding is identified. For Action Approved on Consent Agenda A10.Resolution 131-R-21 Authorizing the City Manager to Sign Notification of Grant Awards to Fund and Operate a Congregate Senior Meal Program at the Levy Senior Center and FleetwoodJourdain Community Center City Council adopted Resolution 131-R-21 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Funding for this program is budgeted in various line items in the Fleetwood-Jourdain Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall budgeted expenses for the 2021- 2022 program including staff salaries, Social Security, Medicare, advertising, program supplies and food costs are projected at $87,696. For Action Approved on Consent Agenda A11.Resolution 133-R-21, Authorizing the Interim City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee City Council adopted Resolution 133-R-21 authorizing the Interim City Manager to execute a service agreement with the University of Illinois System (400 S. Peoria Street., Ste.400, M/C107, Chicago, IL 60607) for the services of Dr. Kathleen YangClayton to continue the second year training and policy implementation of the Racial Equity Diversity and Inclusion (REDI) Committee in the amount of $50,000.00. Funding for this project from the City Manager ’s Office Service Agreements account (Account # 100.15.1505.62509) with an FY22 budget of $106,000. For Action Approved on Consent Agenda A12.Ordinance 124-O-21, Amending Portions of the Evanston City Code Title 7, Section 3, Chapter 15, “Newsracks” City Council adopted for introduction Ordinance 124-O-21, Amending Portions of the Evanston City Code Title 7, Section 3,Chapter 15, “Newsracks.” For Introduction Approved on Consent Agenda A13.Ordinance 125-O-21, Amending Section 1-17-1 of the City Code Concerning Minority and Women-Owned Business Requirements City Council adopted for introduction Ordinance 125-O-21, Amending Section 1-17-1 of the City Code Concerning Minority and Women-Owned Business Requirements. For Introduction Approved on Consent Agenda A14.Ordinance 126-O-21, Amending Portions of the Evanston City Code Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License” City Council adopted for introduction Ordinance 126-O-21, Amending Portions of the Evanston City Code Title 8, Chapter 4 “Municipal Solid Waste” and Chapter 4 1/2 “Municipal Solid Waste Hauling License.” For Introduction Approved on Consent Agenda A15.Official Notification that the City Manager Executed an Emergency Contract to Thermosystems, Inc. for Heating Upgrades at the Levy Senior Center in accordance with City Code 1-17-1(A). City Council approved to receive this official notification that the City Manager executed an emergency contract, as allowed by City Code 1-17-1(A), to Thermosystems, Inc. for Heating Upgrades at the Levy Senior Center. This documents the emergency purchase previously authorized by the City Manager for fan box replacements at the Levy Senior Center. Funding will be provided from the Capital Improvement Fund 2021 General Obligation Bonds in the amount of $111,500, from the 2020 General Obligation Bonds in the amount of $41,000, and from the cash reserves of the Capital Improvement Fund in the amount $64,693. A detailed breakdown is included in the memo below. For Introduction Approved on Consent Agenda P1.Ordinance 120-O-21, Granting a Special Use Permit for a Convenience Store, Dempster Snack Shop, at 1806 Dempster Street in the B1 Business District City Council adopted Ordinance 120-O-21 granting a Convenience Store in the B1 Business District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Action Approved on Consent Agenda P2.Ordinance 123-O-21, Granting A Major Adjustment to the Planned Development Located at 1900 Sherman Avenue The Planning and Development Committee recommend approval of the following Major Adjustments to the Planned Development at 1900 Sherman Avenue previously approved by ordinance 109-O-20, to construct a 16-story residential building in the C1a Commercial MixedUse Zoning District: 1) a decrease in the number of dwelling units from 168 to 152, 2) a decrease in the number of below grade parking spaces from 37 to 25, and 3) a decrease in zoning height from 172 ft. 8 in. to 168 ft. 4 in., subject to the following conditions: 1) That 12 additional parking spaces to be leased within 1,000 feet of the property to offset the loss in underground parking, 2) parking for caregivers is paid for, if requested, by the Housing Authority of Cook County, and 3) That the other previously approved conditions within Ordinance 109-O-20 still apply. For Action Passed 7-0 Yes vote:Braithwaite, Wynne, Nieuwsma, Burns, Suffredin,Revelle, Reid, No vote:None Motion: Councilmember Revelle Second: Councilmember Reid Watch R1.Ordinance 117-O-21 "Amending Title 2, Chapter 12 of the Evanston City Code "Equity and Empowerment Commission" City Council adopted for introduction ordinance 117-O-21 "Amending Title 2, Chapter 12, "Equity and Empowerment Commission". For Introduction Approved on Consent Agenda R2.Ordinance 110-O-21, Amending Title 2 of City Code and Codifying the Finance and Budget Committee City Council adopted for introduction Ordinance 110-O-21, Amending Title 2 of the City Code and Codifying the Finance and Budget Committee. For Introduction Approved on Consent Agenda R3.Ordinance 112-O-21, Amending Section 1-7-2 of the City Code, “General Duties of the Clerk” to add Processing of Temporary Disability Vehicle Placards and Vital Records City Council adopted for introduction Ordinance 112-O-21, Amending Section 1-7-2 of the City Code, "General Duties of the City Clerk" to add Processing of Temporary Disability Vehicle Placards and Vital Records For Introduction Approved on Consent Agenda E1.Approval of Entrepreneurship Emergency Assistance Grant for Da Jerk Pit City Council approved financial assistance from the Entrepreneurship Support Program totaling $5,617 for Da Jerk Pit. For FY 2021, the Entrepreneurship Support Account (100.15.5300.62664) was allotted $50,000. The current YTD balance is $32,982.66. For Action Approved on Consent Agenda A1.Approval of Appointments to the Land Use Commission and Ethics Board City Council approved the reappointment of Kiril Mirintchev to the Land Use Commission for a final four (4) year term and Steven Elrod as Special Counsel, per Section 1-10-13 of the City Code as it relates to the new ethics ordinance. For Action Approved on Consent Agenda Call of the Wards Ward 1:No Report Watch Ward 2:Expressed his condolences to the family of Councilmember Fleming and Kelly. Thanked the residents who attended the ward meeting. Talked about the reparation event hosted by various organizations and speakers. Hopes the City Council takes a look at the reasons why city staff is leaving the organization. Watch Ward 3:Wants to take a look at what the City can do to support the staff. Expressed her condolences to the family of Councilmember Fleming and Kelly. Congratulated Chief Barnes on her upcoming retirement. Watch Ward 4:Congratulated Chief Barnes on her upcoming retirement. Talked about the situation at Albany Care. Virtual ward meeting on Tuesday, January 4, and office hours will be on January 8. Watch Ward 5:Congratulated Chief Barnes on her upcoming retirement.Watch Ward 6:No Report Watch Ward 7:Congratulated Chief Barnes on her upcoming retirement. There will be a virtual ward meeting on December 16 at 7:00 p.m. Representatives from Northwestern will be at the meeting to discuss the rebuilding of the stadium. Watch Ward 8:Congratulated Chief Barnes on her upcoming retirement. Ward meeting on Saturday, December 18 at 1:00 p.m. Wants a proposal to be considered for additional taxes to be paid by homeowners on the Lakefront. Watch Ward 9:No Report Watch Adjournment Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel. The agenda item is permitted subject to be considered in Executive Session and is an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1). Councilmember Wynne seconded the motion. A roll call vote was taken and by a vote of 7-0 City Council recessed into Executive Session at 8:54 p.m.