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HomeMy WebLinkAbout03.08.21REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 8th, 2021 Present: Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Absent: Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Motion to suspend the rules and allow the meeting to be held virtually Passed 8-0 Motion:Ald. Wilson Second:Ald. Rainey Mayor ’s Public Announcements Mayor Hagerty Announcements: ●Colorectal Cancer Awareness Month ●Northwestern Good Neighbor Fund ●COVID-19 Update and vaccination Watch City Manager ’s Public Announcements City Manager Erika Storlie had no announcements Watch City Clerk’s Communications City Clerk Reid gave a recap report on the February Primary Election. He provided residents with information for the upcoming April 6 Consolidated Election. Watch Public Comment Carolyn Murray Voiced her support for the Harley Clarke mansion and would like to see the mansion accessible to the public. Watch Josh Bowes-Carlson Voiced his support for the proposal submitted by the Evanston Community Lakehouse and Gardens because it supports the most accessibility to the Harley Clarke mansion. Watch Megan Hughes Shared her concerns over the proposals to lease the Harley Clarke mansion Watch Lori Keenan Asked the City Council to make no further action on reparations until the community has the ability to have a voice in the discussion. Requested to not have Ald. Rainey participate in the discussion or vote for the Harley Clarke mansion. Watch Meleika Gardner Stated that the results from the online survey on reparations are inaccurate because it didn’t allow for community input.Wants to have the incoming City Council to deliberate on reparations. Watch Rose Cannon Requested to have the reparations program held until the new City Council is seated. She claims many residents were unaware of the reparations program and wants to see more information provided to the community on reparations. Watch Richard Murray Requested to have City Council share how city staff determined the scores given to each of the proposals for the Harley Clarke mansion. Watch Nick Korzeniowski Opposed the purchase of the laptops for Evanston Police patrol vehicles that have reached the manufacturer's end of serviceable life. Watch Sebastian Nalls Stated that the current plan for reparations does not follow the national guidelines of what reparations is supposed to be. Requested to have the vote held until the new City Council is elected or to rename the reparations program. Watch Jennifer Shadur Requested to have the data and assessment on Harley Clarke be made public. Additionally she asked for the data on staff who evaluated the proposal be made public. Reiterated the initial offer made to the City of Evanston for donations that would help cover the cost of the Phase 1 masonry repairs at the mansion. Watch John B Kennedy Member of the Evanston Lake and Garden Committee who shared his concerns over the scores his organization received on their proposal for the Harley Clarke mansion. Said his group was not contacted by city staff to clarify any of the important key elements or invited to be asked questions. He believes the scoring and the review process was flawed and the decision should be held for the new City Council to make. Watch Linda Del Bosque Voiced her support and enthusiasm in helping minority-owned businesses find resources to continue to stay and grow in Evanston. Watch Matt Rodgers Voiced his support for Ordinance 13-O-21, a text amendment for the inclusion of regulations for efficiency homes. Watch Robinson Markus Voiced his support for Ordinance 13-O-21 Watch Kevin Brown Doesn’t support the current reparations program. He believes it's a social equity housing program. He encouraged the City Council to set a Commission responsible for bringing all the relevant stakeholders together that have contributed to the harm. He wants to see a robust communication strategy to solicit input and actively communicate with the community. Watch Mary Rosinski Wants the vote on reparations and Harley Clarke to be given to the new City Council. Watch Mike Vasilko Wants the vote on reparations and Harley Clarke to be postponed until the new City Council is selected. Stated that the process for the RFP’s were subjective and are reflected on the scores given to the RFP’s for Harley Clarke. Watch Allison Lavigne Founder of One Community Museum which is one of the proposals submitted for Harley Clarke. She shared information about the organization that illustrates their commitment to the community. Watch Carlis B Sutton Requested that any discussion or vote regarding the Harley Clarke mansion or reparations be postponed until the new City Council is elected. Watch Bill Brown.Shared his concerns over the score given to the RFP’s for Harley Clarke. Watch Sue Loellbach Voiced her support for the text amendment to the zoning code as it relates to efficiency homes. Watch Trisha Connolly Shared her remarks related to reparations and Harley Clarke.Watch Ray Friedman Inquired why there hasn’t been any further discussion on Harley Clarke. He asked why the majority of the items on the agenda were set for action and not discussion. Wants the vote on reparations and Harley Clarke to be postponed until the new City Council is selected. Watch Allie Harned Wants any donations to be directed to help food, housing and educational needs. Questioned where the public participation was given to analyze the proposals for Harley Clarke. Watch Patrick Donnolly Wants the vote on Harley Clarke to be postponed until the new City Council is selected. Watch Lindsey Wade Asked City Council to postpone the vote until the next City Council is elected. She wants more input from the African-American community on reparations. Watch Special Order of Business SP1.Review of Responses to Request for Proposal (RFP)19-29 for the Harley Clarke Mansion and Coach House Staff recommends City Council select one of the four proposals submitted for the reuse of the Harley Clarke Mansion and authorize the City Manager to negotiate a lease agreement. Motion to accept the Artists Bookhouse proposal. Passed 7-1-1 Ald. Suffredin voted no and Ald Rainey abstained For Action Passed 7-1-1 to move forward with negotiations with the Artists Bookhouse proposal. Motion:Ald. Revelle Second:Ald. Wilson Motion:Ald. Wilson Second:Ald. Braithwaite Watch Consent Agenda CM1.Approval of the Minutes of the Regular City Council meeting of February 22, 2021 City Council approved the minutes of the Regular City Council meeting of February 22, 2021 For Action Approved on Consent Agenda CM2.Report of the 2018-2020 Executive Session Minutes to Be Placed On File City Council accepted the following Executive Session Minutes report and placed it on file. For Action: Accept and Place on File Approved on Consent Agenda A1.Approval of the City of Evanston Payroll and Bills List City Council approved the City of Evanston Payroll for the period of February 1, 2021, through February 14, 2021, in the amount of $3,413,246.00. Bills List for March 09, 2021,in the amount of $2,585,350.20. For Action Passed 9-0 Motion:Ald. Rainey Second:Ald. Wynne Watch A2.Sole Source Purchase of Panasonic Toughbooks for Police Department Vehicles from CDS Office Technologies City Council approved the sole source purchase of forty (40) FZ-55 Panasonic Toughbook laptops from CDS Office Technologies (1271 Hamilton Parkway, Itasca, IL 60143) for $136,400.00 or $27,280 a year over five years. Also, the City will have a $1 buyout at the end of the term. This equipment will replace Panasonic Toughbooks in Evanston Police patrol vehicles that have reached the manufacturer's end of serviceable life. Funding will be from the Police Department -Patrol Operations - Minor Tools and Equipment (Account 100.22.2210.65085) with a 2021 budget of $39,216 and an available YTD balance of $35,438. For Action Passed 9-0 Motion:Ald. Suffredin Second:Ald. Fiske Watch A3.Resolutions 32-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets City Council adopted Resolution 32-R-21, Authorizing the Mayor to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets. Funding will be provided from Rebuild Illinois Funds and through the Motor Fuel Tax Fund in the amount of $1,195,000 (Account 200.40.5100.65515 – 421001), which has a total FY 2021 budget of $4,366,987. For Action Approved on Consent Agenda A4.Resolution 33-R-21, Authorizing the Mayor to Sign Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets City Council adopted Resolution 33-R-21 Authorizing the Mayor to Sign an Illinois Department of Transportation Resolution for Improvement Under the Illinois Highway Code for Improvements to Various Evanston Streets. Funding will be provided from the Motor Fuel Tax Fund (Account 200.40.5100.65515 – 421001) in the amount of $179,000,which has a total FY 2021 budget of $4,366,987. For Action Approved on Consent Agenda A5.Ordinance 17-O-21, Amending Section 10-11-5(D),Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Eastwood Avenue and Livingston Street) City Council adopted Ordinance 17-O-21, amending Section 10-11-5(D), Schedule V(D) of the Evanston City Code, “Four-Way Stops” (Four-Way Stops at Eastwood Avenue and Livingston Street). Alderman Revelle requests suspension of the rules for Introduction and Action at the March 8, 2021 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115),with a FY 2021 budget of $58,000 and remaining balance of $58,000. For Introduction and Action Approved on Consent Agenda A6.Ordinance 14-O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures City Council adopted Ordinance 14- O-21, Amending City Code Section 7-12-4-2 Relating To the Installation and Maintenance of Service Pipe From Tap To Fixtures. City Manager requests suspension of the rules for Introduction and Action of this item at the City Council meeting March 8, 2021. Motion to suspend the rules to allow for Introduction and Action Passed 9-0 For Introduction and Action Passed 9-0 Motion:Ald. Suffredin Second:Ald. Fleming Motion:Ald. Wilson Second:Ald. Braithwaite Watch P1.Ordinance 11-O-21, Extending the Time for the Applicant to Obtain a Building Permit for 910-938 Custer Ave. City Council adopted Ordinance 11-O-21 to extend the time frame for the commencement of construction of the Planned Development at 910-938 Custer Ave., originally approved on April 8, 2019,and previously granted a one-year extension to April 13, 2021. The Ordinance would grant an extension of 18 months for a building permit to be issued and construction to begin. No other changes to the existing Planned Development are proposed. For Action Approved on Consent Agenda P2.Ordinance 12-O-21, Granting a Major Adjustment to a Planned Development Located at 811 Emerson Street City Council adopted Ordinance 12-O-21 for approval of a Major Adjustment to a Planned Development at 811 Emerson Street, which was originally approved by Ordinance No. 37-O-17. The applicant seeks to reduce the required offstreet parking from 174 to 170 due to necessary construction modifications, then make 50% of those parking spaces (85 parking spaces) available for public use. Should the adjustment be approved, the following conditions are recommended:1) that the building residents not be eligible for on-street parking permits and 2) that the applicant provide the City with building vehicle ownership data on an annual basis to ensure that building resident demand for parking is met and reserve the right of the City to require an increase in the number of parking spaces available for residents. For Action Approved on Consent Agenda P3.Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes Plan Commission and staff recommend City Council adoption of Ordinance 13-O-21, A Zoning Text Amendment to Permit the Establishment and Regulation of Efficiency Homes.This establishes a definition for Efficiency Homes (Section 6-18-3) and establish regulations for their construction and use within residential districts (Section 6-8; Section 6-16). Motion to hold agenda item until the next City Council meeting For Action Held until March 22nd City Council meeting Motion:Ald. Fiske Second:Ald. Rue Simmons Motion:Ald. Fiske Second:Ald. Wynne Watch H1.Resolution 34-R-21, Declaring Lead Pipe Replacement throughout the City of Evanston a Public Benefit City Council adopted Resolution 34-R-21, Declaring Lead Pipe Replacement throughout the City of Evanston a Public Benefit. This resolution declares that the replacement of lead pipe,used to construct water service lines, is a public benefit and therefore allows public funds to be used to replace the portion of the water service line that is the property owner's responsibility to maintain and repair. For Action Approved on Consent Agenda H2.Resolution 31-R-21 Approval of the City of Evanston Parks and Recreation Department’s Facility Naming Policy City Council adopted Resolution 31-R-21 to approve the Parks and Recreation Department’s Facility Naming Policy. For Action Approved on Consent Agenda R1.Reappointment of George Halik to the Plan Commission City Council approved of the reappointment of George Halik to the Plan Commission. For Action Approved on Consent Agenda Call of the Wards Ward 1:Thanked everyone who attended the ward meeting. Asked for civil discourse from residents during ward meetings. Watch Ward 2:Addressed remarks made during public comments and offered an overview of how the reparations program will work in Evanston. Watch Ward 3:No Report Watch Ward 4:No Report Watch Ward 5:Ward meeting on March 10th to discuss the proposed TIF District in the 5th Ward. She provided a timeline of the public process undertaken to bring reparations to Evanston. Watch Ward 6:Plan Commission meeting on March 10th to discuss 2715 Hurd Ave.Watch Ward 7:Ward meeting on March 11 at 7 p.m. to discuss new amenities at Independence Park and the plans for the vacant space of the former north branch library. Watch Ward 8:Talked about the renovations at Howard Street.Watch Ward 9:Environmental meeting on March 10th at 6 p.m.Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel. The agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1). A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session.