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HomeMy WebLinkAbout04.12.21REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 12th, 2021 Present: Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons Alderman Suffredin (8) Absent: Alderman Fiske (1) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk Motion to suspend the rules and allow the meeting to be held virtually Passed 7-0 Motion:Ald. Wilson Second:Ald. Wynne Mayor ’s Public Announcements Mayor Hagerty Announcements: ●Army Staff Sergeant Joseph Edward Howard ●Recognition of Chef Q Ibraheem ●Fair Housing Month - April 2021 ●Evanston National Healthcare Decisions Day - April 16, 2021 Watch City Manager ’s Public Announcements City Manager Erika Storlie announced the promotions of Kelley Gandurski, Nicholas Cummings and Paul Polep. Watch City Clerk’s Communications City Clerk Reid gave a recap of the April 6, 2021 Election.Watch Public Comment Elizabeth Newton Spoke of the work and dedication of Miss Dorothy in the community and voiced her support for the honorary street name on her behalf. Watch Rick Nelson Recognized the lifelong work of Dorothy Headd and voiced his support of the honorary street naming on her behalf. Watch Mike Vasilko Voiced his concern about the spending taking place at the Robert Crown Center. Inquired if any warning signs will be placed at the artificial turf fields. Asked City Council to vote against the sale of any City-owned properties. Watch Tanya Noble Voiced her support for the honorary street naming of Prairie Ave for “Miss Dorothy” Headd Way. She spoke about the life and work of Watch Miss Dorothy in the community. She continued to express the positive impact the work of Miss Dorothy continues to have today in the community. Tina Paden She wants fair housing without discrinimation to apply to minority landlords. Wants the concerns of the residents of the 5th Ward to be addressed. Watch Ray Friedman Asked for clarification on the funds being utilized for maintenance services and landscaping projects. Thanked City Council members for their service and looks forward to a continued dialogue with any new City Council members who were elected. Asked how residents can obtain information presented during a Ward meeting. Watch Michael Nabors Shared his words of respect for Miss Dorathy who is being presented with an honorary street naming at Prairie Ave. He spoke of the hard work she did in the community and the impact she made on the lives of many people. Watch Craig Watson Voiced his support for the honorary street naming for Miss Dorathy Headd. Watch Carlis B Sutton Asked the City Council to vote against the special use permits for a Commercial Indoor Recreation Facility located at 1801-1803 Central Street. Watch Special Order of Business SP1.Resolution 41-R-21, Approving the City’s 2021 Action Plan, and Resolution 42-R-21, Approving the Amended Citizen Participation Plan City Council approved Resolution 41-R-21, the City’s 2021 Action Plan, and adoption of the 2021 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants Program Budgets; and approval of Resolution 42-R-21, the Amended Citizen Participation Plan for the 2021 Action Plan. Funding for the 2021 Action Plan totals $2,311,742 comprising 2021 entitlement grant funds and 2020 program income as shown below: CDBG: 2021 entitlement grant of $1,816,493; and $74,015 in program income for a total of $1,890,508 HOME: 2021 entitlement grant of $358,643; and $45,698 in program income for a total of $404,341 ESG: 2021 entitlement grant of $155,606 For Action Passed 8-0 Motion:Ald. Rainey Second:Ald. Rue Simmons Watch SP2.Ordinance 38-O-21: 2020 Budget Amendment City Council approved Ordinance 38-O-21, authorizing the City Manager to increase the fiscal year 2020 budget by $14,401,326,to a new total of $335,110,556. Actual spending from all funds in 2020 was $282,320,516, which was $38.3 million dollars below the Adopted Budget. It is required for the City to adopt a budget amendment after the fiscal year has been completed only for funds that exceeded budgeted expenses.Funds with spending below 2020 budgeted amounts are not required to be amended, which is why we show an increase to the overall budget of $14M but actual spending was $38M under budget. This increase will occur in only the following funds: Neighborhood Improvement, Debt Service,Howard-Ridge TIF, Special Service Area #6, Crown Construction Fund,Fire Pension, and Police Pension. For Introduction Passed 8-0 Motion:Ald. Rainey Second:Ald. Braithwaite Watch Consent Agenda CM1.Approval of the Minutes of the Regular City Council meeting of March 22, 2021 City Council approved the minutes of the Regular City Council meeting of March 22, 2021. For Action Approved on Consent Agenda A1.Approval of the City of Evanston Payroll and Bills City Council approved the City of Evanston Payroll for the period of March 01, 2021, through March 14, 2021, in the amount of $2,803,542.05 and March 15, 2021, through March 28, 2021, in the amount of $2,731,473.85 Bills List for April 13, 2021, in the amount of $3,909,583.35. For Action Approved on Consent Agenda A2.Emergency Contract with Valor Technologies for the Fire Station No. 4 Emergency Remediation Services Staff is providing information to the City Council regarding an emergency contract for the Fire Station No. 4 remediation services with Valor Technologies, Inc. (3 North Point Court, Bolingbrook,IL 60440) in the amount of $34,850.00. Funding will be provided from the Capital Improvement Program 2021 General Obligation Bonds for Facilities Contingency (Account 415.40.4121.65515 – 621009),which has an FY2021 budget of $600,000, with an estimated $350,860 remaining. For Action: Accept and Place on File Approved on Consent Agenda A3.Sole Source Contract with Thyssenkrupp Elevator Company for Sherman Garage Elevator Upgrades City Council approved a sole source contract with Thyssenkrupp Elevator Company (3600 Lacey Rd, Ste. 100 Downers Grove, IL 60515) for $39,863 for the required upgrades due to obsolete parts and operating electronics for the Sherman Plaza Parking Garage elevators. Thyssenkrupp is the manufacturer of the elevators,and the City currently contracts with the company for annual maintenance and service. The electronics and parts are proprietary, thus requiring a solesource contract. Funding will be from the Parking Fund- Parking System Management - Other Improvements (Account 505.19.7005.65515), with a FY2021 budget of $1,750,000 and a YTD balance of $1,621,785. For Action Approved on Consent Agenda A4.Contract Award with Anchor Mechanical Facilities Services for Robert Crown Center HVAC Maintenance Services (RFP 21-01) City Council authorized the City Manager to execute a contract with Anchor Mechanical Facilities Services (255 N. California,Chicago, IL 60612) to provide HVAC services for Robert Crown Community Center for a total amount of $22,680 in FY2021. This contract will be for three years with an option for two additional one year renewals.Funding is provided from the Robert Crown Center – Buildings account 100.30.3030.65510 with a balance of $35,000.00. For Action Approved on Consent Agenda A5.Approval of Contract with Benchmark Construction Co., Inc. for 2021 CIPP Sewer Rehabilitation Contract A (Bid No.21-10) City Council authorized the City Manager to execute an agreement with Benchmark Construction Co., Inc. (2260 Southwind Boulevard,Bartlett IL 60103) for 2021 CIPP Sewer Rehabilitation Contract A (Bid No. 21-10) in the amount of $173,684.00. Funding for this project is from the Sewer Fund (Account No. 515.40.4535.62461 – 421005), which has an approved FY 2021 budget of $700,000, all of which is remaining. For Action Approved on Consent Agenda A6.Approval of Contract Award with Hacienda Landscaping for McCulloch Park Renovations (Bid 21-06) City Council authorized the City Manager to execute a contract with Hacienda Landscaping, Inc. (17840 Grove Road, Minooka,Illinois 60447) for the McCulloch Park Renovation Project (Bid 21-06)in the amount of $890,636.00. Funding will be provided through the Capital Improvement Program 2021 General Obligation Bond (Account No.415.40.4121.65515 - 519004), which has an FY2021 budget of $1,000,000,all of which is remaining. For Action Approved on Consent Agenda A7.Approval of Contract with Hacienda Landscaping for Robert Crown Playground (Bid 21-07) City Council authorized the City Manager to execute an agreement with Hacienda Landscaping (17840 Grove Rd, Minooka, IL 60447) in the amount of $404,044.00 for construction of the Robert Crown Playground (Bid 21-07). Funding will be provided by a donation from the Friends of the Robert Crown Center through the Robert Crown Construction Fund (Account No. 416.40.4160.65515 – 521003). For Action Approved on Consent Agenda A8.Approval of Contract with AECOM Technical Services,Inc. for the Development of a Water Utility Continuity of Operations Plan (RFP 20-55) City Council authorized the City Manager to execute an agreement with AECOM Technical Services, Inc. (1600 Perimeter Park Drive, Suite 400, Morrisville, NC 27560) to develop a Water Utility Continuity of Operations Plan (RFP 20-55) in the not-to-exceed amount of $119,906. Funding is provided by the Water Production Business Unit (Account 510.40.4200.62180), which has an approved FY 2021 budget of $355,000 and a YTD balance of $256,848.11. For Action Approved on Consent Agenda A9.Approval of Contract with Core & Main LP for the Purchase of a Filter Backwash Valve with Hydraulic Actuator (Bid No. 21-05) City Council authorized the City Manager to execute an agreement with Core & Main LP (29950 N Skokie Hwy, Lake Bluff, IL 60044) to provide a filter backwash valve with hydraulic actuator (Bid No. 21-05) in the amount of $28,161.00. Funding is provided by the Water Capital Outlay Business Unit (Account 510.40.4230.65702), which has an approved FY 2021 budget of $187,000, and a YTD balance of $187,000. For Action Approved on Consent Agenda A10.Approval of a One Year Contract Extension with Herrera Landscape and Snow Removal, Inc. for the 2021 Green Bay Road Landscape Maintenance Program (20-15). City Council authorized the City Manager to execute a one year contract extension with Herrera Landscape and Snow Removal,Inc., (8836 Lincolnwood Drive, Evanston, IL 60203) for the 2021 Green Bay Road Landscape Maintenance Program in the amount of $28,351.50.Funding for this program is from the General Fund - Public Works/Greenways (Account 100.40.4330.62195), which has FY 2021 budget amount of $162,000, with a balance of $106,785 available. For Action Approved on Consent Agenda A11.Approval of One Year Contract Extension with Herrera Landscape and Snow Removal, Inc. for 2021 Streetscape and Landscape Maintenance Services (Bid 19-14). City Council authorized the City Manager to execute a one year contract extension with Herrera Landscape and Snow Removal,Inc.,(8836 Lincolnwood Drive, Evanston, IL 60203) for the 2021 Streetscape and Landscape Maintenance services in the amount of $38,420.00.Funding for this project will come from the General Fund -Public Works/Greenways (Account 100.40.4330.62195) in the amount of $38,420.00 which has a FY 2021 budget mount of $162,000,with balance of $106,785 available. For Action Approved on Consent Agenda A12.Approval of Contract Award with Landscape Concepts Management (31745 N. Alleghany Road, Grayslake, IL 60030) for the FY 2021 Tree and Stump Removal Contract (Bid 21-11) City Council authorized the City Manager to execute a one year contract for tree and stump removal services with Landscape Concepts Management (31745 N. Alleghany Road, Grayslake, IL 60030) in the amount of $97,240.00. Funding for this project will come for the General Fund - Public Works/Forestry (Account 100.40.4320.62385)in the amount of $97,240.00 which has a current FY 2021 budget amount of $100,000, all of which remains available. For Action Approved on Consent Agenda A13.Amendment to the Entrepreneurship Emergency Assistance Grant Program Guidelines City Council approved the amendment to the Entrepreneurship Emergency Assistance Grant Program guidelines for FY 2021. For FY 2021, the Entrepreneurship Support Account (100.15.5300.62664)was allotted $50,000. For Action Approved on Consent Agenda A14.Approval of Entrepreneurship Emergency Assistance Funding Requests City Council approved financial assistance to 11 eligible applicants of the Entrepreneurship Support Program totaling $32,430.75.For FY 2021, the Entrepreneurship Support Account (100.15.5300.62664)was allotted $50,000. To date, $12,176.34 has been awarded. For Action Approved on Consent Agenda A15.Request for Funding for the 2021 Great Merchants Grant Program (RFP 21-04) City Council approved to provide financial assistance through the Great Merchants Grant Program, totaling $60,590.76, to the following Evanston business districts and affinity groups: Howard Street Business Association - $10,000; West Village Business Association - $6,936;West End Business Association - $7,297; Hill Arts Business District - $8,661.76; Central Evanston Business Association - $7,598; Maple Foster Business District - $10,000; Noyes Business District - $7,598;and Black Business Consortium Evanston North Shore - $2,500. Economic Development staff also recommends approval to execute a contract with Herrera Landscape Snow Removal (8836 Lincolnwood Dr., Evanston, IL 60203)in the amount of $51,898 to deliver landscaping services to the business districts. Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The approved 2021 Fiscal Year Budget allocated $150,000 to this account.The balance remains $150,000. For Action Approved on Consent Agenda A16.Resolution 39-R-21, Extending the Declared State of Emergency to June 14, 2021 City Council adopted Resolution 39-R-21, extending the declared state of emergency to June 14, 2021. For Action Approved on Consent Agenda A17.Resolution 43-R-21, Authorizing Settlement in Johnson, et al, v. City of Evanston, et al. City Council approved Resolution 43-R-21, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Johnson, et al. v. City of Evanston, et al. (Case no. 20-cv-2736) Funding will be provided from the Insurance Fund Settlement Costs - Liability (Account 605.99.7800.62260). For Action Passed 7-1 Ald. Suffredin voted “No” Watch:Ald. Suffredin Second:Ald. Braithwaite Watch A18.Resolution 40-R-21, Designating the Portion of Priarie Ave Between Grant St. And Colfax St. with the Honorary Street Name Sign, “Miss Dorothy” Headd Way City Council adopted Resolution 40-R-21, Designating the Portion of Priarie Ave Between Grant St. And Colfax St. with the Honorary Street Name Sign, “Miss Dorothy” Headd Way. Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate total cost to create all three signs is $200. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Public Service Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115)which has a fiscal year 2021 budget of $58,000 and a year to date balance of $50,000. For Action Passed 8-0 Motion:Ald. Revelle Second:Ald. Braithwaite Watch A19.Resolution 44-R-21, Authorizing the City Manager to Waive the Standard Purchasing Process for Improvements at Evanston Fire Station No. 4 to Expedite the Construction Process City Council adopted Resolution 44-R-21, Authorizing the City Manager to Waive the Standard Purchasing Process for Improvements at Evanston Fire Station No. 4 to Expedite the Construction Process. For Action Approved on Consent Agenda A20.Approval of Resolution 8-R-21 Authorizing the City Manager to Initiate a Request for Proposal Process for the repurposing of CityOwned Real Property Located at 506 South Boulevard City Council adopted Resolution 8-R-21 Authorizing the City Manager to Initiate a Request for Proposal Process for the repurposing of City-Owned Real Property Located at 506 South Boulevard. For Action Approved on Consent Agenda A21.Ordinance 27-O-21, Amending Title 10, Chapter 11, Section 18, Schedule XVIII (P) Residents Only Parking Districts City Council adopted Ordinance 27-O-21, amending Title 10, Chapter 11, Section 18, Schedule XVIII (P) “Residents Only Parking Districts.” This Ordinance will amend parking on Sheridan Square to allow for non-permit parking between 6:00 am and 9:00 pm with a three (3)hour maximum on the east side of Sheridan Square from Garden Park to Sheridan Road. For Introduction Approved on Consent Agenda A22.Ordinance 31-O-21, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No.1526 City Council adopted Ordinance 31-O-21, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1526. Funding will be from the Special Assessment Fund (Account 420.40.6000.65515 – 421023), which has an approved FY 2021 budget of $500,000 and a YTD balance of $500,000. For Action Approved on Consent Agenda A23.Ordinance 26-O-21: Educational Facility Revenue Bonds for Roycemore School City Council adopted Ordinance 26-O-21, Approving and authorizing the issuance and sale of not to exceed $11,000,000 aggregate principal amount of Educational Facility Revenue Bonds, Series 2021 of the City of Evanston, Illinois for the benefit of Roycemore School.The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt does not appear in the City’s financial balance sheet, but appears only as a note to our financial statements.The attached Ordinance outlines the fact that the bonds are not an indebtedness or obligation of the City, and no owner of the Bonds has the right to compel the City for payment of the Bonds. For Action Approved on Consent Agenda P1.Ordinance 22-O-21 - 1012-1018 Church Street Planned Development - Northlight Theatre City Council adopted Ordinance 22-O-21 to extend the time for the commencement of construction of the Planned Development at 1012-1018 Church Street, originally approved on October 14,2019. The Ordinance would grant a two-year extension for the building permit issuance to October 14, 2023. For Introduction Approved on Consent Agenda P2.Ordinance 34-O-21, Granting a Special Use for a Mixed-Use Business Model that includes a Business/Vocational School, Sunshine Enterprises, in the I1 Industrial/Office District and oRD Redevelopment Overlay District City Council adopted Ordinance 34-O-21, granting a Special Use for a Mixed-Use Business Model with a Business/Vocational School, Sunshine Enterprises, in the I1 Industrial/Office District and oRD Redevelopment Overlay District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for these districts. For Introduction Passed 8-0 Motion:Ald. Suffredin Second:Ald. Rue Simmons Watch P3.Ordinance 29-O-21, Granting a Special Use Permit for a Type 2 Restaurant, Deep Purpl Acia Bowl, at 630 Davis St.in the D2 Downtown Retail Core District. City Council adopted Ordinance 29-O-21 granting a Special Use Permit for a Type 2 Restaurant, Deep Purpl Acia Bowl, at 630 Davis St. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Action Approved on Consent Agenda P4.Ordinance 30-O-21 Granting a Special Use Permit for a Commercial Indoor Recreation Facility Located at 1801-1803 Central Street in the B1a Business District and oCSC Central Street Corridor Overlay District City Council approved a special use permit for Indoor Commercial Recreation, in the B1a Business District and oCSC Central Street Corridor Overlay District, with conditions. For Action Approved on Consent Agenda Call of the Wards Ward 1:No Report Watch Ward 2:Congratulations to Miss Dorathy on receiving an honorary street naming.Watch Ward 3:Ward meeting on April 22 from 7 - 8:30 p.m.Watch Ward 4:No Report Watch Ward 5:Ward meeting on April 21 at 7 p.m.Watch Ward 6:2715 Hurd Ave proposal will be discussed at the April 14th Plan Commission meeting. Watch Ward 7:No Report Watch Ward 8:Shared he remarks on the funds the city is expected to receive for the American Rescue Plan. Watch Ward 9:Thanked Environmental Justice Evanston for hosting a meeting with 9th Ward residents. Encouraged residents to subscribe to the Ward newsletter in order to receive information happening in their community. Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding personnel, litigation and real estate. These agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(1)(5)(6)(11). A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session.