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HomeMy WebLinkAbout06.14.21REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, June 14th, 2021 Present: Councilmember Kelly Councilmember Suffredin Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Fleming Councilmember Burns (9) Absent: Presiding: Mayor Daniel Biss Stephanie Mendoza City Clerk Motion to suspend the rules and allow the meeting to be held virtually Passed 9-0 Motion: Councilmember Reid Second: Councilmember Fleming Mayor ’s Public Announcements Mayor Biss Announcements: ●LGBTQ Pride Month ●Bike Week ●National Gun Violence Awareness Day ●Juneteenth Watch City Manager ’s Public Announcements City Manager Erika Storlie had no announcements Watch City Clerk’s Communications City Clerk Mendoza acknowledged the receipt of public comment submitted for tonight’s agenda Watch PDF Public Comment Ray Friedman Watch Yvi Russell Watch Mary Rosinski Watch Leslie Shad Watch Dr. Clark Elliott Watch Paul Klitzkie Watch Ben Klitzkie Watch Steve Stratton Watch Mike Vasilko Watch Dale Bradley Watch Kyle Campbell Watch Alex Elliott Watch Nick Korzeniowski Watch Special Order of Business SP1.Planning for a City of Evanston Strategic Plan and Comprehensive Plan Process Staff request approval from the City Council to solicit consultants through a Request for Qualification and Proposal (RFQ/P) to conduct a Strategic Plan and Comprehensive Plan for the City of Evanston. For Action Passed 9-0 Motion: Councilmember Braithwaite Second: Councilmember Wynne Watch SP2.Ordinance 60-O-21, Creating Title 12 "Workers'Rights" of the City Code and Mandating Hazard Pay for Certain Employees Councilmember Reid requested on May 10, 2021 that a special order of business be placed on the agenda to mandate hazard pay for certain employees. Staff submits ordinance 60-O-21, creating Title 12 "Workers' Rights" of the City Code and mandating hazard pay for certain employees. The proposed ordinance has been amended to require larger retailers or franchises located in the City to pay essential workers an additional $250.00 per month on top of their base wage for work performed during Illinois' Coronavirus Response. To be eligible, an employee must have worked 15 consecutive weeks for the employer during Illinois' Coronavirus Response. This requirement will be retroactive, going back fifteen (15) weeks from the date of passage of the ordinance. Staff is neutral on a recommendation for this ordinance. Motion: Councilmember Braithwaite Second: Councilmember Reid Watch Motion to suspend the rules to allow for a hold on the item Failed 5-4 Councilmembers Braithwaite, Wynne, Suffredin and Revelle vote “No” For Action Failed 2-7 Councilmembers Reid and Kelly voted “Yes” Motion: Councilmember Reid Second: Councilmember Fleming Consent Agenda CM1.Approval of the Minutes of the Regular City Council meeting of City Council 5.24.21 City Council approved the minutes of the Regular City Council meeting of 5.24.21. For Action Approved on Consent Agenda A1.Approval of the City of Evanston Payroll, and Bills List City Council approved the City of Evanston Payroll for the period of May 10, 2021, through May 23, 2021, in the amount of $2,787,552.60 Bills List for June 15, 2021, in the amount of $6,906,210.68. For Action Passed 9-0 Motion: Councilmember Reid Second: Councilmember Wynne Watch A2.Approval of an Amendment to the FY2021 Action Plan that Allocates $26,768 in Additional CDBG Funding to Three Goals of that Plan City Council approved of an amendment to the City’s FY2021 Action Plan to allocate $26,768 in additional CDBG funding to three goals in that Action Plan. The revised 2021 Action Plan will be submitted to HUD for approval following City Council approval of the amendment.The funding source is the City’s 2021 CDBG entitlement grant.The City received notification from HUD that there was an error the FY2021 allocation, and the City of Evanston’s revised 2021 CDBG grant amount is $1,843,261, an increase of $26,768 from the original grant award of $1,816,493. For Action Approved on Consent Agenda A3.Three-Year (3) Sole Source Software as a Service,Database, and Business Licensing Agreement with Accela City Council authorized the City Manager to execute a three-year, sole-source agreement with Accela (2633 Camino Ramon,Suite 500, San Ramon, CA 94583) at the cost of $398,915.61 ($126,539.45 year one, $132,866.42 year two, and $139,509.74 year three).In addition, there is a one-time expense of $60,000 for migrating the Accela on-premise Land Management insurance to the Accela Cloud. The agreement covers the software as a service subscription (SaaS), the database,and business licensing for use in the Public Works Agency, Health & Human Services, Fire and Community Development Departments. Funding will be from the IT - Computer Software Fund (Account 100.19.1932.62340),with a FY21 budget of $825,000 and a current balance of $598,697.92. For Action Approved on Consent Agenda A4.Approval of a One Year Contract with Corrective Asphalt Materials for the Reclamite Pavement Rejuvenation Program City Council authorized the City Manager to execute a one-year contract with Corrective Asphalt Materials LLC (300 Daniel Boone Trail, South Roxana, IL 62087) for Reclamite pavement rejuvenation in the amount of $100,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding for this work will be from 2021 Capital Improvement Program 2021 General Obligation Bonds (Account No. 415.40.4121.65515 - 421016), which has an FY 2021 budget of $50,000, all of which is remaining, and from the Capital Improvement Fund balance (Account No. 415.40.4219.65515 - 421016) in the amount of $50,000. For Action Approved on Consent Agenda A5.Change Order No. 6 with Thieneman Construction,Inc. for Clearwell 9 Replacement Project Construction (Bid 18-30) City Council authorized the City Manager to execute Change Order No. 6 (to the contract for the Clearwell 9 Replacement Project (Bid No. 18-30) with Thieneman Construction, Inc. (17219 Foundation Parkway, Westfield, IN) for a credit in the amount of $123,640.03. This will decrease the total contract amount from the current contract price of $19,673,795.86 to $19,550.155.83. This change order includes a time extension of 112 days, extending the contract completion date from January 28, 2021 to May 20, 2021. The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $20,556,256 for engineering and construction of this project. Staff will seek a final Loan Amendment to increase the loan amount to cover all eligible costs. The loan is currently set to be repaid over 20 years at 1.84% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-733107). For Action Approved on Consent Agenda A6.Resolution 59-R-21, Extending the Declared State of Emergency to July 12, 2021 City Council adopted resolution 59-R-21, extending the declared state of emergency to July 12, 2021. For Action Approved on Consent Agenda A7.Resolution 64-R-21, Authorizing the City Manager to Execute Master Agreements with the Illinois Department of Transportation for State Maintained Traffic Signals and Governmental Body Maintenance of Traffic Control Devices City Council adopted Resolution 64-R-21, Authorizing the City Manager to Execute Master Agreements with the Illinois Department of Transportation for State Maintained Traffic Signals and Governmental Body Maintenance of Traffic Control Devices. For Action Approved on Consent Agenda A8.Resolution 60-R-21, Authorizing the City Manager to Grant an Easement for Steam Infrastructure Repair on Emerson Street City Council adopted Resolution 60-R-21, Authorizing the City Manager to Grant an Easement for Steam Infrastructure Repair on Emerson Street. The easement would be granted for a 20 year period.No City funding is required for these proposed utilities. Northwestern University will fund the project and will be assessed a one-time easement fee of $47,011.13 These funds will be deposited to the General Fund (Account 100.40.4105.52175). For Action Approved on Consent Agenda A9.Resolution 63-R-21 Authorizing the City Manager to Sign the Intergovernmental Agreement with Pace City Council adopted Resolution 63-R-21 to authorize the City Manager to sign an intergovernmental agreement (IGA) with Pace Suburban Bus (Pace), in order that Pace may construct and maintain a rapid transit network, known as the Pulse Dempster Line, with bus stations near the corner of Dempster Street and Dodge Avenue. For Action Approved on Consent Agenda A10.Ordinance 52-O-21, Amending Title 8 Chapter 4 of the City Code Concerning Municipal Solid Waste City Council adopted Ordinance 52-O-21, Amending Title 8 Chapter 4 of the City Code Concerning Municipal Solid Waste. For Introduction Passed 8-1 Councilmember Fleming voted “No” Motion: Councilmember Braithwaite Second: Councilmember Wynne Watch A11.Ordinance 45-O-21, Amending Title 7, Chapter 8, Section 4, “Restricted Parkway Plantings” Staff recommends City Council table consideration of Ordinance 52-O21, Amending Title 7, Chapter 8, Section 4, “Restricted Parkway Plantings” until September 13, 2021. For Introduction Held in Committee until September 13, 2021 A12.Ordinance 59-O-21, Amending Title 10, Chapter 11, Section 9, Schedule I(X) “Parking Prohibited at Certain Times”- Hartrey Avenue City Council adopted Ordinance 59-O-21, Amending Title 10, Chapter 11, Section 9, Schedule I(X) “Parking Prohibited at Certain Times.” This Ordinance will amend parking on the west side of Hartrey Avenue from Oakton Street to Cleveland Street, prohibiting parking from 9:00 pm to 6:00 am daily. For Introduction Approved on Consent Agenda A13.Ordinance 68-O-21, Amending City Code Section 1-17-4-2 “Sale of Real Property" City Council adopted Ordinance 68-O-21, Amending City Code Section 1-17-4-2 “Sale of Real Property". Motion to send item back to Administration & Public Works Committee Passed 9-0 For Introduction Item sent back to Administration & Public Works Committee Motion: Councilmember Braithwaite Second: Councilmember Wynne Motion: Councilmember Reid Second: Councilmember Fleming Watch A14.Ordinance 58-O-21, Authorizing the Sale of Surplus Property Owned by the City of Evanston City Council adopted Ordinance 58-O-21, directing the City Manager to offer the sale of vehicles owned by the City through public auction through GovDeals, an online auction system utilized by government agencies, or any other subsequent America’s Online Auction. These vehicles have been determined to be surplus due to new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Introduction Approved on Consent Agenda A15.Ordinance 64-O-21 Amending Hotel Tax City Council approved Ordinance 64-O-21, amending Sections of Title 3, Chapter 2, Section 4 of the City Code Concerning Hotel-Motel,Bed and Breakfast Establishments and Vacation Rental Tax. For Introduction Approved on Consent Agenda A16.Ordinance 51-O-21, Amending Title 2, Chapter 3 of the City Code to Reflect Changes in the Public Safety Civil Service Commission Rules and Regulations City Council adopted Ordinance 51-O-21 amending Title 2, Chapter 3 of the City Code to reflect changes in the Public Safety Civil Service Commission Rules and Regulations, which will allow for a separate lateral police officer hiring process. For Action Approved on Consent Agenda A17.Ordinance 21-O-21, Modifying the City of Evanston Grid System By Renaming A Portion of West Railroad Avenue as Norwood Court City Council adopted Ordinance 21-O-21, Modifying the City of Evanston Grid System By Renaming A Portion of West Railroad Avenue as Norwood Court. For Action Approved on Consent Agenda P1.Ordinance 63-O-21, Granting a Special Use Permit for a Wholesale Goods Establishment Located at 1731 Howard Street in the C1 Commercial District ("Montelimar Bread Company") City Council adopted Ordinance 63-O-21, granting a Special Use for a Wholesale Goods Establishment, Montelimar Bread Company,in the C1 Commercial District, with conditions. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district. For Introduction Approved on Consent Agenda P2.Ordinance 62-O-21 Granting a Special Use Permit for a Tattoo and Body Art Establishment Located at 1577 Maple Avenue in the D3 Downtown Core Development District City Council adopted Ordinance 62-O-21 granting a Special Use for a Tattoo & Body Art Establishment for a microblading and permanent cosmetics business at 1577 Maple Avenue in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use for this district. For Introduction Approved on Consent Agenda P3.Ordinance 35-O-21 granting a Special Use for an Office Use, Richard Shapiro Attorney at Law, at 1327 Chicago Ave.and 528 Greenwood St. in the R5 General Residential District. The Zoning Board of Appeals recommends City Council adoption of Ordinance 35-O-21, granting a Special Use for an Office Use, Richard Shapiro Attorney at Law, at 1327 Chicago Ave. and 528 Greenwood St. in the R5 General Residential District. Planning & Zoning staff recommends denial of Ordinance 35-O-21 due to the residential nature of the properties. Specifically, staff feels that up to 15 employees each at 1327 Chicago Ave. and 528 Greenwood St., in a residential zoning district surrounded on three sides by residential zoning and uses, is not keeping with the purposes and policies of the adopted Comprehensive General Plan, causes a negative cumulative effect, potentially creates a precedent for commercial uses in residential neighborhoods,and diminishes the value of property in the residential neighborhood.Staff appreciates the modifications to the proposal the applicant has made throughout the ongoing special use process that reduces the requested occupancy, and therefore impact, at each structure from 22 employees to 15, and adds an off-site ADA-compliant office location for additional staff at 990 Grove St. in lieu of on-site ADA alterations. However, the request not to alter either structure at 1327 Chicago Ave. or 528 Greenwood St.for ADA improvements further exemplifies the inappropriateness of the special use request for a commercial use in residential structures in a residential neighborhood. Planning & Zoning staff reaffirms a recommendation for denial. For Introduction Failed in Committee P4.Ordinance 56-O-21, Granting a Special Use Permit for a Daycare Center - Domestic Animal and a Kennel Located at 2116-2120 Ashland Avenue, 1625 Payne Street, 2147-2149 Dewey Avenue in the MXE Mixed-Use Employment District ("Rex's Place") City Council adopted Ordinance 56-O-21, granting a Special Use for a Daycare Center - Domestic Animal and Kennel, Rex's Place, in the MXE Mixed-Use Employment District, with conditions. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district. For Action Approved on Consent Agenda P5.Ordinance 53-O-21, Amending Portions of the City Code to Extend the Expiration Date of Permitted Uses Within the U2 Zoning District Staff recommends City Council adoption of Ordinance 53-O-21, amending the City Code to extend the expiration date of permitted uses within the U2 zoning district from December 31, 2021 to December 31, 2022. For Action Failed 1-8 Councilmember Braithwaite voted “Yes” Motion: Councilmember Braithwaite Second: Councilmember Revelle Watch P6.Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower Policy City Council adopted Ordinance 19-O-21, Amending the City of Evanston’s Leaf Blower Policy. This ordinance amends the times and days when leaf blowers are permitted to be used in Evanston,modifies the penalty for violating the new rules and eliminates loopholes for non-gasoline powered equipment use. Motion to amend the hours permissible to 9am to 5pm and extend the ban to October 15, 2021. Passed 8-1 Councilmember Braithwaited voted “No” For Action Passed 9-0 as amended Motion: Councilmember Wynne Second: Councilmember Reid Motion: Councilmember Reid Second: Councilmember Kelly Watch E1.Amendment to the Entrepreneurship Emergency Assistance Grant Program Guidelines City Council approved the proposed amendment to the Entrepreneurship Emergency Assistance Grant Program guidelines for FY 2021. For FY 2021, the Entrepreneurship Support Account (100.15.5300.62664)was allotted $50,000. For Action Approved on Consent Agenda R1.Approval of Ordinance 70-O-21 Amending the City Code to Create the Social Services Committee City Council approved Ordinance 7O-O-21 amending the City Code to create the Social Services Committee following approval by the Rules Committee at its meeting on May 24, 2021, and direction to staff to develop an ordinance for approval by City Council.The ordinance codifies the realignment of the responsibilities relating to social services of the Housing and Community Development Act Committee (HCDA),Housing and Homelessness Commission (HHC) and Mental Health Board (MHB), into a single committee. Councilmember Fleming requests suspension of the rules for Introduction and Action at the June 14, 2021 City Council meeting. For Introduction and Action Approved on Consent Agenda R2.Approval of Ordinance 69-O-21 Amending the City Code to Create the Housing and Community Development Committee City Council approved Ordinance 69-O-21 amending the City Code to create the Housing and Community Development Committee following approval by the Rules Committee at its meeting on May 24, 2021, and direction to staff to develop an ordinance for approval by City Council. The ordinance codifies the realignment of the responsibilities of the Housing and Community Development Act Committee (HCDA) and Housing and Homelessness Commission into a single committee. Councilmember Fleming requests suspension of the rules for Introduction and Action at the June 14, 2021 City Council meeting. For Introduction and Action Approved on Consent Agenda Call of the Wards Ward 1:Ward meeting on Thursday, June 17 at the Noyes Cultural Center at 7 p.m. Made a referral to halt an increase to the city property tax levy for 2022-23. Watch Ward 2:No Report Watch Ward 3:No Report Watch Ward 4:Thanked residents for attending his office hours.Next Ward meeting is on Tuesday, July 6, to discuss the Greenleaf project and a budget discussion. He will meet with Environmental Justice Evanston later in the week and hopes to bring some direction back to the City Council about environmental justice. Watch Ward 5:The "Geometry in Construction" class at Evanston Township High School moved a home to 1824 Emerson Street. This home will offer much needed affordable housing. Watch Ward 6:No Report Watch Ward 7:Hopes City Council will come back in September to revisit the leaf blower ordinance. There will be a Ward meeting on June 24. Watch Ward 8:He will host a meeting on the weekends before a City Council meeting to talk with residents about the upcoming agenda. Made a reference to the Rules Committee to review the appointment of Chairs to all Committees.Referral to the Human Services Committee for a discussion on the decriminalization of all drugs. Watch Ward 9:Apologies for the cancelation of the community event at Kamen Park East. She expects to reschedule the event for July 31. The Ward meeting for June has been cancelled. Trans 101 Workshop on Tuesday, June 22 at 6 p.m. The next Yoga in the Park will be on Saturday, June 26. Watch Adjournment Mayor Biss called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned.