HomeMy WebLinkAbout08.09.21REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, August 9th, 2021
Present:
Councilmember Kelly Councilmember Suffredin
Councilmember Braithwaite Councilmember Revelle
Councilmember Wynne Councilmember Reid
Councilmember Nieuwsma Councilmember Fleming
Councilmember Burns (9)
Absent:
Presiding: Mayor Daniel Biss
Stephanie Mendoza
City Clerk
Mayor ’s Public Announcements
Mayor Biss Announcements:
●National Suicide Prevention and Action Month September 2021
Watch
City Manager ’s Public Announcements
City Manager Announcements:
●Special City Council meeting on September to discuss affordable housing
●Re-opening of the Civic Center on October 18, 2021
●Presentation of the All-American City Award
●COVID-19 Updated by Health and Human Services Director Ike Ogbo
Watch
City Clerk’s Communications
City Clerk Mendoza acknowledged the receipt of public comment submitted electronically for
tonight’s City Council meeting.
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PDF
Public Comment
Peter Giangreco Watch
Meleika Gardner Watch
Sebastian Nalls Watch
Bennett Johnson Watch
Denise Barreto Watch
Ray Friedman Watch
Jane Grover Watch
Isaac Slevin Watch
Mollie Hartenstein Watch
Patrick
Keenan-Devlin
Watch
Kimberly Suiseeya Watch
Karen Courtright Watch
Barbara Janes Watch
Mike Vasilko Watch
Diane Goldring Watch
Linda Del Bosque Watch
Misty Wittenberg Watch
Megan Hughes Watch
Nicholas Long Watch
Betsy Wilson Watch
Nazaria De Jesus Watch
Gabe Karsh Watch
Sabrina Fisher Watch
Mary Rosinski Watch
Carlis B Sutton Watch
Doreen Price Watch
Nicholas Davis Watch
Tina Paden Watch
Meg Welch Watch
Diane Thodos Watch
Executive Session
Councilmember Fleming led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to
discuss an agenda item regarding personnel. The agenda item is permitted subject to be
considered in Executive Session and is an enumerated exception under the Open Meetings Act
with the exception being 5 ILCS 120/2(a)(c)(1). Councilmember Reid seconded the motion. A
roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session.
Special Order of Business
SP1.Resolution 80-R-21, Authorizing the Mayor to Execute the
Separation Agreement between City Manager Storlie and the City of
Evanston
Mayor Biss recommends adoption of Resolution 80-R-21, approving the
Separation Agreement between Erika Storlie and the City of Evanston.
Motion to table Resolution 80-R-21 until August 12, 2021
For Action
Resolution 80-R-21 tabled until August 12, 2021
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Wynne
Watch
SP2.Resolution 79-R-21, Authorizing the Allocation of ARPA Funds in
the Amount of Three Hundred Thousand Dollars ($300,000) for the
Guaranteed Income Pilot Program
City Council approved resolution 79-R-21, authorizing $300,000 in
American Rescue Plan Act (ARPA) funding to match the $300,000
provided by the NU Racial Equity Fund to begin the pilot program with a
total budget of $600,000. Funding in the amount of $300,000 is provided by
the NU Good Neighbor Racial Equity Fund (180.99.1800.62490) and the
proposed $300,000 in ARPA funds (170.99.1700.62490).
Motion to increase ARPA Funds from $300,000 to $700,000
Passed 9-0
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin, Revelle,
Reid, Fleming
No vote:None
Motion:
Councilmember
Fleming
Second:
Councilmember
Wynne
Motion:
Councilmember
Fleming
Second:
Councilmember
Braithwaite
Watch
For Action
Passed 9-0 as amended
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin, Revelle,
Reid, Fleming
No vote:None
Consent Agenda
CM1.Approval of the Minutes of the Special City Council meeting of
July 17, 2021 and Regular City Council meeting of July 26, 2021
City Council approved the minutes of the Special City Council meeting of
July 17 and Regular City Council meeting of July 26, 2021.
For Action
Approved on Consent Agenda
A1.Approval of the City of Evanston Payroll, Bills List, and Credit
Card Activity
City Council approved the City of Evanston Payroll for the period of July 5,
2021, through July 18, 2021, in the amount of $3,207,687.65 Bills List for
August 9, 2021, in the amount of $4,653,320.36 as well as credit card
purchases period ending May 26, 2021, in the amount of $204,958.84.
For Action
Approved on Consent Agenda
A2.Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending May 26, 2021, in the amount of
$8,557.56.
For Action
Passed 8-0-1
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Revelle, Reid,
Fleming
No vote:None
Abstention:Suffredin
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Fleming
Watch
A3.Approval of Extending Audit Agreement with Sikich LLP for One
Year
City Council approved a one year extension to the agreement with Sikich,
LLP (200 W. Madison St., Ste 3200, Chicago, IL 60606) in the amount of
$103,740 for the 2021 audit (to be performed in 2022). This amount
represents no fee increase over the current year pricing. Staff will issue an
RFP for auditing services in 2022.Funding will be provided from the
General Fund (Account 100.15.1570.62110). For FY 2022, $104,000 will
be budgeted for Auditing services.
For Action
Approved on Consent Agenda
A4.Approval of a Contract with Thelen Materials,LLC for the 2021
Leaf Hauling/Disposal Program (Bid No. 21-31)
City Council authorized the City Manager to execute a contract with
Thelen Materials Inc. (28957 W. IL Route 173, Antioch, IL 60002) for leaf
hauling and disposal (Bid No. 21-31) in the not-to-exceed amount of
$40,000. Funding for this contract will come from the Motor Fuel Tax Fund
(Account 200.40.5100.62509), which has a FY 2021 budget of $120,000,
of which $40,000 remains.
For Action
Approved on Consent Agenda
A5.Approval of a Contract Award with Structured Solutions,LLC for
the 2021 Structure Lining Project (Bid No. 21-21)
City Council authorized the City Manager to execute an agreement with
Structured Solutions, LLC (828 S 400 E. Winchester, IN 47394) for the
2021 Structure Lining Project (Bid No. 21- 21) in the amount of
$47,229.00. Funding is provided from the Sewer Fund (Account
515.40.4535.62461 - 421007), which has an approved FY 2021 budget of
$180,000 for this contract, all of which is remaining.
For Action
Approved on Consent Agenda
A6.Approval of Contract Award with Capitol Cement Co., Inc. for the
2021 Alley Improvements Project (Bid No. 21-16)
Staff recommends the City Council authorize the City Manager to execute
an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road,
Chicago, IL 60646) for the 2021 Alley Improvements Project (Bid No.
21-16) in the amount of $699,851.60. Funding is provided from the 2021
General Obligation Bond Fund in the amount of $70,000.00; the
Community Development Block Grant (CDBG) Fund in the amount of
$419,110.00; the Special Assessment Fund in the amount of $170,041.60;
and the Sewer Fund in the amount of $40,700.00. A detailed summary is
included in the attached memorandum.
For Action
Held in Committee
A7.Approval of Contract with Garland/DBS Inc. for Roof
Replacement and Repairs of City of Evanston Facilities
Staff recommends City Council authorize the City Manager to execute an
agreement with Garland/DBS, Inc. (3800 East 91st St., Cleveland, OH) for
roofing replacement and repairs at various city facilities in the amount of
$291,953. Funding will be provided from the Capital Improvement Fund,
2021 General Obligation Bond (Account 415.40.4121.65515 – 621004) in
the amount of $291,953. A detailed funding breakdown is available in the
attached memorandum.
For Action
Held in Committee
A8.Approval of Change Order 1 to the Contract with Patriot
Pavement Maintenance for the 2021 Crack Sealing Program
City Council authorized the City Manager to execute Change Order No. 1
to the Contract with Patriot Pavement Maintenance (825 Segers Rd., Des
Plaines, IL 60016) for the 2021 Crack Sealing Program. This change order
will increase the contract amount by $50,000, from $80,000 to $130,000.
Funding for this work will come from the Capital Improvement Program
2020 General Obligation Bond, Neighborhood Traffic Calming Program,
which has a remaining budget of $56,069 (Account
415.40.4120.65515-421030).
For Action
Approved on Consent Agenda
A9.Approval of Change Order No. 1 to the Contract with Precision
Pavement Marking, Inc. for the 2021 Pavement Marking Program
Staff recommends the City Council authorize the City Manager to execute
Change Order No. 1 to the contract with Precision Pavement Markings,
Inc. (P. O. Box 705, Elgin, IL 60123) for the 2021 Pavement Marking
Program. This change order will increase the contract amount by $50,000,
from $120,000 to $170,000. Funding for this work will come from the
Capital Improvement Fund 2021 General Obligation Bonds (Account
415.40.4121.65515-421014).
For Action
Held in Committee
A10.Resolution 77-R-21: Approving ARPA grant funds for Water and
Parking projects
City Council adopted Resolution 77-R-21, approving the use of ARPA
(American Rescue Plan Act) dollars to fund Water and Parking projects.
Funding will be provided from the ARPA grant dollars awarded to the City
of Evanston. The total ARPA grant amount is $43,173,654; the total
amount requested for these projects is $3,950,000.
For Action
Passed 8-1
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin.
Revelle, Fleming
No vote:Reid
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Wynne
Watch
A11.Resolution 72-R-21, Authorizing the City Manager to Execute an
Intergovernmental Agreement with the Chicago Transit Authority for
Special Transit Police Detail Services
City Council adopted Resolution 72-R-21, Authorizing the City Manager to
Execute an Intergovernmental Agreement with the Chicago Transit
Authority for Special Transit Police Detail Services. Funding will be paid
out of the Special Detail Overtime Line Item in various business units of
the Police Department (Object Code 61112), which has a FY 2021 budget
of $280,854.00. The execution of the new agreement will increase the
current CTA agreement cost of $207,995.00 by $57,005.00 for a total of
$265,000.00. The agreement obligates the CTA to reimburse the Evanston
Police Department for all wages paid at the then-current offduty officer flat
rate. In no event shall CTA reimburse the Police Department more than
$265,000.00 per annum. The CTA shall also reimburse the Police
Department an additional 10% of the flat rate to cover payment for time
lost and medical benefits paid due to an injury while engaged in work on
CTA Special Detail assignment and other benefits and administrative
overhead. Reimbursement of said overhead shall not exceed the per
annum amount. The revenue received from the CTA to cover the salary
and administrative expense is budgeted in Police Department –
Administration – Police Details (Account 100.22.2205.52541) with a 2021
budget of $300,000.
For Action
Approved on Consent Agenda
A12.Resolution 78-R-21, Authorizing the City Manager to Submit a
Grant Application for State Funding through the Open Space Land
Acquisition and Development Grant Program
City Council adopted Resolution 78-R-21, Authorizing the City Manager to
Submit a Grant Application for State Funding through the Open Space
Land Acquisition and Development Grant Program. If the City of Evanston
receives this grant award, the City will be required to budget $400,000 in
matching grant funds in 2022, which will need to come from 2022 General
Obligation Bonds unless another source of funding is identified.
For Action
Approved on Consent Agenda
A13.Ordinance 68-O-21, Amending City Code Section 1-17-4-2 “Sale
of Real Property"
City Council adopted for introduction Ordinance 68-O-21, Amending City
Code Section 1-17-4-2 “Sale of Real Property".
For Introduction
Passed 8-1
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin.
Revelle, Fleming
No vote:Reid
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Reid
Watch
A14.Ordinance 84-O-21, Authorizing the Sale of a Evanston Fire
Department 2003 Mobile Scotty House
City Council adopted Ordinance 84-O-21, Authorizing the Sale of an
Evanston Fire Department 2003 Mobile Scotty House. Councilmember
Braithwaite requests suspension of the rules for Introduction and Action at
the August 9, 2021 City Council meeting. Proceeds form the sale of this
trailer will be applied to surplus goods account: 601.19.7780.56065.
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Nieuwsma
Watch
Motion to suspend the rules for Introduction and Action
Passed 9-0
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin.
Revelle, Reid, Fleming
No vote:None
For Introduction and Action
Passed 9-0
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin.
Revelle, Reid, Fleming
No vote:None
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Nieuwsma
A15.Ordinance 80-O-21 Authorizing 2021 General Obligation Bond
Issues
City Council adopted Ordinance 80-O-21 providing for the issuance of
not-to-exceed $18,500,000 General Obligation Corporate Purpose Bonds,
Series 2021, of the City of Evanston, to finance capital improvements and
refund certain outstanding bonds of the City, authorizing the execution of a
bond order in connection therewith, providing for the levy and collection of
a direct annual tax for the payment of the principal of and interest on said
bonds, authorizing and directing the execution of an escrow agreement in
connection with said refunding bonds, and authorizing and directing the
sale of said bonds at public competitive sale. The ordinance will be
completed and signed after the bond sale, which is tentatively scheduled
for late August. General Obligation Corporate Purpose Bonds are issued
for capital projects (not to exceed $10,500,000). This bond issue also
includes refunding of outstanding amount of Series 2012A (not to exceed
$8,000,000) with an estimated savings of around $500,000. The debt
service for 2021 bonds (capital projects portion) will be paid out of the
future tax levy.
Motion to reduce the maximum borrowing from $18.5 to $7 million
with a final maturity date of December 1, 2031 (10 years instead of 20)
to match the maturity of the remaining Series 2012 Bonds
outstanding, and reduce the maximum interest rate from 6% to 2%
Failed 5-4
Yes vote:Kelly, Burns, Reid, Fleming
No vote:Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Wynne
Motion:
Councilmember
Braithwaite
Second:
Councilmember
Reid
Watch
For Action
Passed 5-4
Yes vote:Braithwaite, Wynne, Nieuwsma, Suffredin,Revelle
No vote:Kelly, Burns, Reid, Fleming
A16.Ordinance 81-O-21, Amending Title 4, Chapter 13 "Floodplain
Regulations"
City Council adopted Ordinance 81-O-21, Amending Title 4, Chapter 13
"Floodplain Regulations".
For Action
Approved on Consent Agenda
P1.Approval to Allocate $125,000 of ESG-CV CARES Act Funding for
Case Management Services and the Homeless Management
Information System to Address the Needs of Homeless and Unstably
Housed People Impacted by the Coronavirus
City Council approved the allocation of $100,000 of Emergency Solutions
Grant CARES Act (ESG-CV) funding to Connections for the Homeless for
case management services, and $25,000 to the Alliance to End
Homelessness in Suburban Cook County for the Homelessness
Management Information System to prevent, prepare for, and respond to
the Coronavirus. The funding source is $76,314 of unallocated funds from
the City’s $966,314 ESG-CV CARES Act grant, and the reallocation of
$48,686 of ESG-CV originally allocated for ESG-CV Administration, GL
250.21.2129.67110.
For Action
Approved on Consent Agenda
P2.Approval to Expand the use of CDBG-CV Funding Allocated for
Rent Assistance to Include Mortgage Assistance
City Council approved the use of up to $345,500 of the $500,000 of
CDBG-CV allocated for Rent Assistance to provide Mortgage Assistance,
and recommend its approval to City Council.Funding source is the City’s
CDBG-CV grant of $1,586,370 from the CARES Act to prevent, prepare
for and respond to coronavirus; the account number is
215.21.5226.65538. $500,000 is currently allocated for rent assistance;
approximately $345,500 is unexpended and uncommitted at this time.
For Action
Approved on Consent Agenda
P3.Approval of Up to $50,000 Additional CDBG-CV Funding to
Expand the Emergency Entrepreneurship Support Grants for Small
Businesses Suffering Continuing Impact of COVID-19
City Council approved the Planning and Development Committee and its
recommendation to City Council of an additional $50,000 in CDBG-CV
funding to increase the Entrepreneurship Support Grant - Emergency
Assistance (CDBG-CV) awards to eligible small businesses in the second
round of CDBG-CV applications from $2,500 to $5,000. Funding source is
the City’s CDBG-CV grant of $1,586,370 from the CARES Act to prevent,
prepare for and respond to coronavirus; the account number is
215.21.5226.65538. $120,000 has been allocated to date for small
business grants, including $46,500 disbursed for grants to Low/Moderate
Income (LMI) micro-enterprises in 2020, and $73,500 being allocated to
this new grant program.
For Action
Approved on Consent Agenda
P4.Ordinance 82-O-21, Amending Title 6 of the City Code
Concerning “Live-Work Units”
City Council approved for introduction Ordinance 82-O-21 approving
certain Text Amendments to the Zoning Code to more explicitly allow and
regulate live-work units.
For Introduction
Approved on Consent Agenda
P5.Ordinance 75-O-21, Creating A Provisional Moratorium on the
Permitting and Construction of New Internal and Attached,
NonOwner Occupied Accessory Dwelling Units in the City
City Council approved for introduction Ordinance 75-O-21, Creating a
Provisional Moratorium on the permitting and construction of new,
non-owner occupied internal and attached Accessory Dwelling Units
Motion:
Councilmember
Wynne
Second:
Councilmember
Revelle
Watch
(ADUs) to the Planning and Development Committee and City Council.
The referral for the moratorium was made by Councilmembers Kelly,
Burns, and Revelle.
For Introduction
Passed 6-3
Yes vote:Kelly,Braithwaite, Wynne, Nieuwsma, Burns,Revelle
No vote:Suffredin, Reid, Fleming
P6.Ordinance 83-O-21, Amending Title 6 of the City Code
Concerning Occupancy of Dwelling Units and Definition of “Family”
Staff recommends approval of Text Amendment to the Zoning Ordinance,
Title 6 of the City Code, to Section 6-18-3 and Chapter 6-4 of the
Evanston City Code to amend certain regulations pertaining to the
occupancy of dwellings, including but not limited to, the definition of
“family” as well as an implementation process for these changes. The Plan
Commission is not providing a recommendation due to a split vote on a
motion to recommend approval on the proposed text amendment.
For Introduction
Tabled in Committee
P7.Ordinance 61-O-21, Designating Evanston Landmark Status for
the Property Located at 2715 Hurd Avenue
The Preservation Commission recommends City Council adoption of
Ordinance 61-O-21, Designating Evanston Landmark Status for the
Property Located at 2715 Hurd Avenue.
For Introduction
Failed in Committee
R1.Ordinance 76-O-21, Amending Section 1-7-4 of the City Code
Concerning Deputy Clerk Appointments
City Council adopted ordinance 76-O21, amending Section 1-7-4 of the
City Code concerning deputy clerk appointments.
For Action
Passed 8-1
Yes vote:Kelly, Wynne,Nieuwsma, Burns, Suffredin,Revelle, Reid,
Fleming
No vote:Braithwaite
Motion:
Councilmember
Wynne
Second:
Councilmember
Fleming
Watch
AP1.Approval of Appointments to Boards, Commissions,and
Committees
City Council approved the appointments to the Finance and Budget
Committee, Housing and Community Development Committee, Social
Services Committee, and Liquor Control Board.
For Action
Passed 8-1
Yes vote:Kelly, Braithwaite, Wynne,Nieuwsma, Burns,Suffredin,
Revelle, Fleming
No vote:Reid
Motion:
Councilmember
Nieuwsma
Second:
Councilmember
Fleming
Watch
Call of the Wards
Ward 1:Moving forward she requests that city staff seek approval by City Council for any
budget amendment to the CIP
Watch
Ward 2:Thanked and acknowledged department directors and staff who helped facilitate
all the summer events.
Watch
Ward 3:No report Watch
Ward 4:Thanked residents who attended the most recent ward meeting. Next ward
meeting will be on Wednesday, September 8. There will be no office hours in the
month of August. Next office hours are on Saturday, September 11.
Watch
Ward 5:No Report Watch
Ward 6:No Report Watch
Ward 7:No Report Watch
Ward 8:Made a referral for a fair work week ordinance to create scheduling certainty for
those working in large businesses. Made a referral to review the city’s confidential
informant policy. Made a referral to review the compensation of the City Council.
Watch
Ward 9:No Ward meeting in the month of August Watch
Adjournment
Mayor Biss adjourned the City Council meeting