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Home My WebLink About09.27.21REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 27th, 2021 6:00 p.m. Present: Councilmember Kelly Councilmember Suffredin (virtually) Councilmember Braithwaite Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Fleming Councilmember Burns (9) Absent: Presiding: Mayor Daniel Biss Stephanie Mendoza City Clerk Mayor ’s Public Announcements Mayor Biss Announcements: ●Recognition of Service of City Manager Erika Storlie Watch City Manager ’s Public Announcements City Manager Erika Storlie had no announcements.Watch City Clerk’s Communications City Clerk Mendonza acknowledged the receipt of public comment submitted for tonight’s City Council meeting. Watch Public Comment Ray Friedman Watch Vicky Pasenko Watch Brittany Kirk Watch Jill Cabot Watch Erika Morales Watch Rachel Hayman Watch Ben Shapiro Watch Carlis Sutton Watch Priscilla Giles Watch Kristi Bachmann Watch Allie Harned Watch Delores Holmes Watch Sherria Wedlow Watch Kate Dray Watch Natan Lipton-Lubet Watch Dickelle Fonda Watch Sherry Carpenter Watch Francine Allen Watch Tanya Ohanian Watch Emma Garl Smith Watch Anya Tanyavutti Watch Jean Ferrone Watch Jo-Ann Cromer Watch Atena O. Danner Watch Sergio Hernandez Watch Kristen Mitchell Watch Doreen Price Watch Trisha Connolly Watch Robin Rue Simmons Watch Dolores Mitchell Watch Betty Ester Watch Karla Thomas Watch Abby Hanson Watch Darlene Cannon Watch Jennifer Eason Watch Sari Kadison-Shapiro Watch Linda Crawford Watch Special Order of Business SP1.Water & Sewer Fund Update Staff is seeking direction from the City Council on future water and sewer rate increases, capital improvement projects, and debt service. Staff will provide a presentation at the City Council meeting. For Discussion Presentation made by staff Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch SP2.Dog Park Planning Discussion Staff is seeking direction from the City Council on the next steps in the development of a new dog park located in the City of Evanston. Staff will provide a presentation at City Council. Funding is budgeted in the Capital Improvement Fund, including $85,000 in 2020 Good Neighbor Funds and $25,000 in 2021 General Obligation Bonds. All of this funding remains. For Discussion Presentation made by staff Motion: Councilmember Fleming Second: Councilmember Wynne Watch SP3.Evanston Animal Shelter Improvements Staff requests the City Council review design options and provide direction for the Evanston Animal Shelter Improvements, which will set the budget for the project. Staff is recommending 2 options for the level of service for the shelter and 2 options for the level of compliance with sustainability goals for the City Council to select from. A presentation will be provided. For Discussion Presentation made by staff Motion: Councilmember Wynne Second: Councilmember Nieuwsma Watch Consent Agenda CM1.Approval of the Minutes of the Regular City Council meeting of September 13, 2021 City Council approved the Regular City Council meeting of the Regular City Council meeting of September 13, 2021 For Action Approved on the Consent Agenda A1.Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending July 26, 2021, in the amount of $10,931.49. For Action Passed 7-1-0 Yes vote:Kelly, Braithwaite, Wynne, Burns, Revelle,Reid, Fleming No vote:None Absent for vote:Nieuwsma Abstention:Suffredin Motion: Councilmember Braithwaite Second: Councilmember Wynne Watch A2.Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of August 16, 2021, through August 29, 2021, in the amount of $2,794,045.86, August 30, 2021, through September 12, in the amount of $2,909,858.21 Bills List for September 28, 2021, in the amount of $1,562,906.33 and credit card activity for the period ending July 26, 2021, in the amount of $178,282.61. For Action Approved on the Consent Agenda A3.Approval of Evanston Cradle to Career Annual Payment Staff recommends City Council authorize the City Manager to execute the annual payment of $50,000 to support the ongoing efforts of Evanston Cradle to Career located at 2010 Dewey, Evanston, Illinois 60201. The funding for the annual support is in account 100.30.3005.62647 which has a budget of $50,000 with a balance of $50,000. For Action Held in Committee A4.Approval of a Contract with Thermosystems, Inc. / Daikin Applied Americas, Inc. for HVAC Improvements at the Evanston Water Utility Administrative Offices City Council authorized the City Manager to execute a contract with Thermosystems, LLC (960 N. Industrial Drive, Unit 1, Elmhurst, IL. 60124) for HVAC Improvements at the Evanston Water Utility Administrative Officesin the amount of $562,534.00. Funding is provided from the Water Fund (Account 513.71.7330.65515 - 720003). There is an approved FY 2021 budget of $150,000, all of which is available to be committed to this project. The remaining funding in the amount of $412,534 will need to be approved as part of the 2022 budget. For Action Approved on the Consent Agenda A5.Approval of Change Order No.1 to the contract with Christy Webber & Company for Landscape Maintenance at Crown Park (Bid 20-47) City Council authorized the City Manager to execute Change Order No. 1 to the contract with Christy Webber & Company (2900 W. Ferdinand Street, Chicago, Illinois 60612) for landscape maintenance at Crown Park (Bid 20-47). This change order will increase the contract amount by $31,912.13 from $110,430.00 to $142,342.13.Funding will be from the Crown Construction Fund (Account 416.40.4160.62145 - 616017). The cost of this change order will be deducted from the total cost of the original Robert Crown Community Center construction contract. For Action Passed 6-3 Yes vote:Braithwaite, Wynne, Niuewsma, Burns, Suffredin,Revelle No vote:Kelly, Reid, Fleming Motion: Councilmember Braithwaite Second: Councilmember Wynne Watch A6.Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services City Council approved the purchase of Cisco SmartNet annual licenses, hardware, and software support from CDW (120 S. Riverside, Chicago, IL 60606) for $72,594.90. This agreement provides support for the City’s essential enterprise computer networking and information security systems. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a budget of $825,800 and a YTD balance of $148,241.73. For Action Approved on the Consent Agenda A7.Purchase of an Ambulance for the Fire Department,Two Buses for Parks & Recreation Department, and Two Trucks and a Forklift for the Public Works Agency City Council approved the cooperative joint purchasing agreements (i.e., Sourcewell, Suburban Purchasing Cooperative)/competitive pricing purchases for vehicle replacements in 2022. Funding for the purchase of the 2021 bus will be from the 2021 Equipment Replacement Fund (Account 601.19.7780.65550) with a budget of $1,600,000 and a YTD balance of $346,448. The remainder of the vehicles will be from the 2022 Equipment Replacement Fund (Account 601.19.7780.65550) with an estimated budget of $2,000,000. In addition, funding for the forklift purchase will be from the 2022 Water Fund - Automotive Equipment (Account 510.40.4230.6555) with an estimated budget of $24,000. For Action Passed 9-0 Yes vote:Kelly, Braithwaite, Wynne, Niuewsma, Burns,Suffredin, Revelle, Reid, Fleming No vote:None Motion: Councilmember Braithwaite Second: Councilmember Fleming Watch A8.2020 Single Audit Report City Council reviewed and placed on file the Single Audit report for the fiscal year ending December 31, 2020. For Action: Accept and Place on File Approved on the Consent Agenda A9.Request for Qualifications for Administrative Hearing Officers (RFQ 21-28) Staff recommends that City Council authorize the City Manager to negotiate three (3) contracts for administrative hearing officers. Funding for the purchase will be from the General Fund (Account 100.15.1585), of which $50,887 is remaining as a balance. For Action Held in Committee A10.Recommendations for the 2022 Sidewalk Improvement Program Staff is providing recommendations for a new sidewalk program to begin implementation in 2022. Detailed funding information included is included in the attached memo. For Action: Accept and Place on File Approved on the Consent Agenda A11.Resolution 90-R-21, Authorizing the Mayor to Execute an Agreement with Cooperative Personnel Services dba CPS HR Consulting to Conduct the City Manager Search for the City of Evanston City Council adopted Resolution 90-R-21, authorizing the Mayor to execute an agreement with Cooperative Personnel Services, dba CPS HR Consulting to conduct the City Manager Search for the City of Evanston. For Action Approved on the Consent Agenda A12.Resolution 84-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement with the City of Chicago Outlining Responsibilities for Traffic Signals and Bus Shelters Along Howard Street City Council adopted Resolution 84-R-21, Authorizing the City Manager to Execute an Intergovernmental Agreement with the City of Chicago Outlining Responsibilities for Traffic Signals and Bus Shelters Along Howard Street For Action Approved on the Consent Agenda A13.Resolution 91-R-21: Allocating $850,000 in ARPA Funding to 2021 Equipment Replacements Staff recommends adoption of Resolution 91-R-21, allocating $850,000 in funds from the American Rescue Plan Act (ARPA) to 2021 Equipment Replacements. Motion to table Resolution 91-R-21 until October 25, 2021 City Council meeting. Passed 5-4 Yes vote:Kelly, Niuewsma, Burns, Suffredin,Fleming No vote:Braithwaite, Wynne,Revelle, Reid, For Action Tabled until the October 25, 2021 City Council meeting Motion: Councilmember Braithwaite Second: Councilmember Fleming Motion: Councilmember Nieuwsma Second: Councilmember Fleming Watch A14.Resolution 88-R-21 City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District Staff recommends City Council approval of Resolution 88-R-21 outlining City of Evanston Commitments Concerning the Proposed Five-Fifths TIF District. This is a first of its kind TIF resolution in Evanston (perhaps in Illinois) and is the result of a proactive engagement process initiated by Councilmember Burns. Motion to table Resolution 88-R-21 until the October 25, 2021 City Council meeting. Passed 5-4 Yes vote:Kelly, Niuewsma, Suffredin, Reid, Fleming No vote:Braithwaite, Wynne, Burns, Revelle For Action Tabled until the October 25, 2021 City Council meeting Motion: Councilmember Braithwaite Second: Councilmember Wynne Motion: Councilmember Kelly Second: Councilmember Suffredin Watch A15.Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) Staff recommends City Council adoption of Ordinance 65-O-21, Approving a Tax Increment Redevelopment Plan and Project for the Five-Fifths Project Area (TIF#9) Motion: Councilmember Braithwaite Second: Councilmember Wynne Motion to table Ordinance 65-O-21 until the October 25, 2021 City Council meeting Passed 5-4 Yes vote:Kelly, Niuewsma, Suffredin, Reid, Fleming No vote:Braithwaite, Wynne, Burns, Revelle For Action Tabled until the October 25, 2021 City Council meeting Motion: Councilmember Kelly Second: Councilmember Suffredin A16.Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area Pursuant to the Tax Increment Allocation Redevelopment Act Staff recommends City Council adoption of Ordinance 66-O-21, Designating the Five-Fifths Redevelopment Project Area Motion to table Ordinance 66-O-21 until the October 25, 2021 City Council meeting Passed 5-4 Yes vote:Kelly, Niuewsma, Suffredin, Reid, Fleming No vote:Braithwaite, Wynne, Burns, Revelle For Action Tabled until the October 25, 2021 City Council meeting Motion: Councilmember Braithwaite Second: Councilmember Wynne Motion: Councilmember Kelly Second: Councilmember Suffredin A17.Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area Staff recommends City Council adoption of Ordinance 67-O-21, Adopting Tax Increment Allocation Financing for the Five-Fifths Redevelopment Project Area Motion to table Ordinance 67-O-21 until the October 25, 2021 City Council meeting Passed 5-4 Yes vote:Kelly, Niuewsma, Suffredin, Reid, Fleming No vote:Braithwaite, Wynne, Burns, Revelle For Action Tabled until the October 25, 2021 City Council meeting Motion: Councilmember Braithwaite Second: Councilmember Wynne Motion: Councilmember Kelly Second: Councilmember Suffredin A18.Ordinance 85-O-21, Amending City Code Section 3-4-6 to Add An L2 Liquor License Classification City Council adopted Ordinance 85-O-21, amending City Code Section 3-4-6 to add an L-2 liquor license classification. For Action Approved on the Consent Agenda A19.Ordinance 87-O-21, Vacating the East-West Alley South of 1815 Ridge Avenue to 1815 Ridge Avenue, LLC City Council adopted for introduction Ordinance 87-O-21, Vacating the East-West Alley South of 1815 Ridge Avenue to 1815 Ridge Avenue, LLC. For Introduction Approved on the Consent Agenda A20.Ordinance 93-O-21, Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of Central Park Avenue, Between Grant Street and Payne Street City Council adopted for introduction Ordinance 93-O-21, Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of Central Park Avenue, Between Grant Street and Payne Street For Introduction Approved on the Consent Agenda A21.Ordinance 96-O-21, Amending Title 4, Chapter 13 “Floodplain Regulations” City Council adopted for introduction Ordinance 96-O-21, Amending Title 4, Chapter 13 “Floodplain Regulations” For Introduction Approved on the Consent Agenda P1.Leaf Blower Policy Update City Council accepted and placed on file the leaf blower policy update. For Action: Accept and Place on File Approved on the Consent Agenda P2.Ordinance 92-O-21, Amending Title 2 of City Code and Codifying the Land Use Commission City Council adopted for introduction 92-O-21, Amending Title 2 of the City Code and Codifying the Land Use Commission. The Land Use Commission will assume the responsibilities of the Zoning Board of Appeals (ZBA) and the Plan Commission, thereby consolidating these two bodies into one new entity. Once adopted, a separate ordinance will be prepared for City Council consideration to strike and replace references to the ZBA and the Plan Commission for the Land Use Commission. The Rules Committee discussed this at its July 7, 2021 meeting and directed staff to move forward with the realignment of these two bodies. For Introduction Approved on the Consent Agenda P3.Ordinance 88-O-21, Granting a Special Use Permit for a Planned Development Located at 1012 Chicago Avenue In the C1a Commercial Mixed-Use District City Council adopted for introduction Ordinance 88- O-21 for approval of a Special Use for a Planned Development and a Special Use for Dwellings-Multi-family to construct a 5-story mixed-use building with 5,822 square feet of ground floor retail, 116 dwelling units, and 58 parking spaces in the C1a Commercial Mixed-Use District. For Introduction Approved on the Consent Agenda R1.20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code, “City of Evanston Code of Ethics and Board of Ethics” City Council adopted Ordinance 20-O-21, Amending Title 1, Chapter 10 of the Evanston City Code, “City of Evanston Code of Ethics and Board of Ethics”. For Action Passed 7-2 Yes vote:Braithwaite, Wynne, Niuewsma, Burns Suffredin,Revelle, Fleming No vote:Kelly, Reid Motion: Councilmember Wynne Second: Councilmember Revelle Watch Call of the Wards Ward 1:There will be an informal conversation taking place on Tuesday, September 28, beginning at 4 p.m. at The Graduate. Expressed her condolences to the families of two victims of violence that occurred last week in Evanston. Watch Ward 2:Shared his continued condolences to the families of Patricia Efiom and Pastor Zollie Webb. He also expressed his condolences to the families of two victims of violence that occurred last week in Evanston. First Friday will take place on October 1, from 5 p.m. to 9 p.m at Mason Park. Thanked Health and Human Services Director Ike Ogbo and Community Services Manager Audrey Thompson. Watch Ward 3:Expressed her condolences to the families of two victims of violence that occurred last week in Evanston. Watch Ward 4:Expressed his condolences to the families of two victims of violence that occurred last week in Evanston. There will be a meeting at Robert Crown on September 30 beginning at 7 p.m. to discuss aggressive panhandling and antisocial behavior. Watch Ward 5:Expressed his condolences to the families of two victims of violence that occurred last week in Evanston. The hybrid ward meeting will take place on September 30 beginning at 7 p.m. at the Gibbs-Morrison Cultural Center. Watch Ward 6:No Report Watch Ward 7:No Report Watch Ward 8:Expressed his condolences to the families of two victims of violence that occurred last week in Evanston. Virtual ward meeting on September 30 beginning at 6 p.m. Thanked organizers for a successful block party in the 8th Ward. Watch Ward 9:Expressed her condolences to the families of two victims of violence that occurred last week in Evanston. Recommends the City consider utalizing ARPA funding towards making a tangible difference in people’s lives. Watch Adjournment Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding litigation and review of minutes. The agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(11)(21). Councilmember Wynne seconded the motion. A roll call vote was taken and by a vote of 8-0 City Council recessed into Executive Session at 10:50 p.m