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HomeMy WebLinkAbout01.11.21 ​REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 11th, 2021 Devon Reid City Clerk Present: Absent: Presiding: Mayor Stephen Hagerty Alderman Fiske Alderman Revelle Alderman Braithwaite Alderman Rainey Alderman Wynne Alderman Fleming Alderman Wilson Alderman Suffredin Alderman Rue Simmons (9) Mayor’s Public Announcements City Manager’s Public Announcements City Clerk’s Communications Motion to suspend the rules and allow the meeting to be held virtually Passed 7-0 Motion:​ Ald. Wilson Second:​ Ald. Rainey Mayor Hagerty Announcements: ●Preventative care announcement ●Congratulations to the Northwestern Wildcats on their victory over Auburn Tigers ●COVID-19 Update ●Guest speaker Jeron Dorsey ●Police Chief Cook spoke about a recent incident and the ongoing investigation Watch City Manager Erika Storlie announced the retirement of Fire Chief Brian Scott Watch City Clerk Reid shared information about the upcoming February, 23, 2021 Elections. Watch Public Comment Myra Jackson Spoke about the act of kindness shared by Jeron Dorsey to help her family after a fire incident. She also talked about the support her family has received by the City, organizations and members of the community. Watch Ray Friedman Believes there should be a focus on having a dialogue between residents and City Council members during public comment. Watch Carlis B Sutton Urged City Council to support CDBG-CV Funding for Rent Assistance Program to address renters at high risk of eviction and small landlords. Watch Jamie Robin Collier Shared her remarks related to the general fund and the allocation of funding in city operations. Watch Lori Keenan Shared her remarks on the contract extension with Automated Parking Technologies. Watch Carolyn Murray Shared a recent experience she faced during a public forum centered around her political campaign. Watch Sean Peck-Collier Commended the resolution that encouraged fiscal responsibility. Aked City Council to reject Resolution 129-R-20 and devise a new resolution that commits to responsible frugal spending. Watch Linda Del Bosque Thanked Fire Chief Scott for his years of service to the community. Inquired if the City of Evanston could take the opportunity to educate residents about a no tolerance policy towards hateful behavior Watch Pricilla Giles Urged City Council to keep the Mental Health Department. Inquired why there is no permanent housing being provided for low-income residents. Watch Andrea Liss Applicant for the special use at 800 Greenwood St. who offered to answer any questions the City Council may have about the Watch Mike Vasilko Requested an explanation of various invoices received for outside services provided to the city. Inquired about the contract with DualTemp Clauger. Watch Special Order of Business SP1. ​Approval of $500,000 of CDBG-CV Funding for Rent Assistance Program to Address Renters at Highest Risk of Eviction and Small Landlords City Council approved $500,000 of CDBG-CV funding for Connections for the Homeless for a rent assistance program; $450,000 will be used for rent assistance and up to $50,000 for administrative and staff costs including assisting and screening applicants, completing income certifications, compiling documentation of incomes, and processing payments to landlords. Priority will be given to households in census tracts most impacted by COVID-19 based on the Urban Institute Emergency Rental Assistance Priority Index, with > five months of rent arrearages, incomes ≤ 80% in 2019, and renting from small Evanston landlords who are at higher risk from unpaid rents. Funding source is the City’s CDBG-CV grant of $1,586,370 from the CARES Act and must be used to prevent, prepare for and respond to coronavirus; account number is 215.21.5226.65538. $500,000 is allocated in the City’s CARES Act Amendment to its 2019 Action Plan for rent assistance. For Action Passed 9-0 Motion:​ Ald. Rainey Second:​ Ald. Wynne Watch SP2. ​Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025 Staff recommends City Council adoption of Resolution 129-R-20, committing to reach the City's fund balance policy of 16.66% of General Fund expenses in reserves by December 31, 2025. Motion to suspend the Rules Passed 9-0 Motion to hold item until the next scheduled City Council meeting For Action Held until the January 25, 2021 City Council meeting Motion:​ Ald. Rainey Second:​ Ald. Rue Simmons Motion:​ Ald. Wilson Second:​ Ald. Wynne Motion:​ Ald. Wison Second:​ Ald. Braithwaite Watch Consent Agenda C1. ​Approval of the Minutes of the Regular City Council meeting of December 14, 2020. City Council approved the minutes of the Regular City Council meeting of December 14, 2020. For Action Approved on Consent Agenda A1. ​Approval of the City of Evanston Payroll, Bills, and Credit Card Activity City Council approved the City of Evanston Payroll for the period of November 23, 2020, through December 06, 2020, in the amount of $2,710,931.98 and December 07, 2020, through December 20, 2020, in the amount of $2,754,489.56. Bills List for January 12, 2021, FY 2020, in the amount of $2,718,386.90, and Bills List January 12, 2021, FY 2021 in the amount of $2,366,176.94 and credit card activity for the period ending October 26, 2020, in the amount of $155,613.14 and period ending November 26, 2020, $187,115.68. For Action Approved on Consent Agenda A2. ​Approval of BMO Harris Amazon Credit Card Activity City Council approved the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending October 26, 2020, in the amount of $8,654.16 and November 26, 2020, in the amount of $5,783.81. For Action Passed 8-1-0​ Ald. Suffredin abstained Motion:​ Ald. Wynne Second:​ Ald. Fleming Watch A3. ​Sole-Source Contract with DualTemp Clauger for Ice Refrigeration Maintenance Services at the Robert Crown Community Center Ice Complex and Library City Council authorized the City Manager to execute a sole-source contract with DualTemp Clauger (4301 South Packers Avenue, Chicago, IL 60609) to provide ice refrigeration maintenance services for the Robert Crown Community Center Ice Complex and Library in the amount of $45,123.00 for year one, $45,939 for year two and $46,755 for year three. The contract is for an initial three (3) year period with the option to renew for two (2) additional one (1) year renewals. Funding for the purchase will be from the Crown Center System Repairs Fund (Account Motion:​ Ald. Suffredin Second: ​Ald. Rainey Watch 100.30.3030.62251). For Action Passed 9-0 A4. ​Approval of FY 2021 Solid Waste Agency of Northern Cook County Disposal Fees City Council authorized the City Manager to execute an extension of the intergovernmental agreement for 2021 refuse disposal fees to the Solid Waste Agency of Northern Cook County (SWANCC) in the not-to-exceed amount of $700,000 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $734,400 for FY 2021. For Action Approved on Consent Agenda A5. ​Approval of Change Order No. 2 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) City Council authorized the City Manager to execute Change Order No. 2 to the agreement with Stantec Consulting Services, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $15,025.00. This will increase the overall contract amount from $751,023.00 to $766,048.00. Funding is provided from the Water Fund (Account 513.71.7330.62145 - 719001), which has an approved FY 2021 budget of $1,495,000, all of which is remaining. In both FY 2020 and FY 2021, $400,000 was allocated each year for this project for a total engineering budget of $800,000. City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) and from the United States Environmental Protection Agency (EPA) Water Infrastructure Finance and Innovation Act (WIFIA) program. These loans are only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loans, all eligible engineering and construction costs would be funded by the loans. For Action Approved on Consent Agenda A6. ​Approval of Change Order No. 1 to the Agreement with Wantman Group, Inc. for the Citywide Parking Study City Council authorized the City Manager to execute Change Order No. 1 (RFP #19-62) to the agreement with Wantman Group, Inc (2001 Butterfield Rd, Suite 410, Downers Grove, Illinois, 60515) to perform a citywide parking study. This change order will extend the initiation date by one year from April 2020 to April 2021.There is no cost associated with this change order. For Introduction Passed 8-0​ Ald. Wynne absent for vote Motion:​ Ald. Suffredin Second: ​Ald. Wynne Watch A7. ​Approval of Contract Extension with Automated Parking Technologies/Smarking to Analyze and Report Parking Data City Council approved a two-year contract extension with Automated Parking Technologies (500 W 18th Street, Chicago, IL 60616) to continue analyzing and reporting parking data connected with Smarking, at the City garages, and on the City's website. The cost will be $54,484 for 2021, and $56,853 for 2022, and $58,537 for the optional 2023 term. Funding will be split between three units in the Parking Fund - Church Street Garage (Account No. 505.19.7025.62509) with a FY21 budget of $60,000, Sherman Garage (Account 505.19.7036.62509) with a FY21 budget of $130,000, and Maple Garage (Account 505.19.7037.62509) with an FY21 budget of $75,000. For Action Approved on Consent Agenda A8. ​Approval of Agreement with Troop Contracting, Inc. for Levy Senior Center-Linden & Locust Room Renovation (Bid 20-50) City Council authorized the City Manager to execute an agreement with Troop Contracting, Inc. (648 Executive Drive, Willowbrook, IL 60527) for the Levy Senior Center – Linden & Locust Room Renovation in the amount of $248,614.37. The award of this agreement is contingent on the execution of the amended Memorandum of Understanding with the Levy Senior Center Foundation, Resolution 4-R-21. Funding will be from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $30,683; from 2021 General Obligation Bonds in the amount of $25,000; and from the Levy Center Senior Foundation in the amount of $192,931.37. The Capital Improvement Fund will pay the entire initial cost and will be reimbursed by the Levy Senior Center Foundation upon project completion. A more detailed breakdown of the funding is included in the corresponding transmittal memorandum. For Action Approved on Consent Agenda A9. ​Resolution 4-R-21, Authorizing the City Manager to Enter Into a Memorandum of Understanding Between the City and the Levy Senior Center Foundation to Renovate the Levy Senior Center's Linden Room City Council adopted Resolution 4-R-21, Authorizing the City Manager to Enter Into a Memorandum of Understanding Between the City and the Levy Senior Center Foundation to Renovate the Levy Senior Center's Linden Room. Funding for the entire construction cost will initially be provided by the Capital Improvement Fund. The City will ultimately be responsible for $55,683, including $25,000 for the work in the Linden Room and $30,683 for repairs to the floor of the Locust Room. The remaining construction cost, currently estimated at $263,864.37, will be reimbursed to the City by the Levy Senior Center Foundation upon completion of the project. For Action Approved on Consent Agenda A10. ​Resolution 3-R-21, Extending the Declared State of Emergency to February 8, 2021 City Council adopted Resolution 3-R-21, extending the declared state of emergency to February 8, 2021. For Action Approved on Consent Agenda A11. ​Resolution 123-R-20 – Authorizing the City Manager to Sign a Memorandum of Understanding with the Evanston Foreign Fire Tax Board for Funding Agreement for Fire Apparatus Equipment City Council adopted Resolution 123-R-20, authorizing the City Manager to sign a memorandum of understanding with the Evanston Foreign Fire Tax Board (EFFTB) for funding agreement for Fire apparatus equipment. This agreement will allow for the purchase of a 2006 Pierce Dash Aerial Ladder Truck by the EFFTB with 50% reimbursement by the City over the next three (3) years.The City will reimburse the EFFTB 50% of this initial expenditure in three installments over the period of three years as follows: 16.67% in FY2022, 16.67% in FY2023, and 16.67% in FY2024. Funding for the City’s portion will be from Equipment Replacement - Automotive Equipment Fund (Account 601.19.7780.65550) for payments beginning in 2022. For Action Approved on Consent Agenda A12. ​Resolution 2-R-21 Inter-Governmental Agreement with the Village of Wilmette Fire Department to Share Reserve Fire Suppression Vehicles and/or Emergency Medical Service Vehicles City Council adopted Resolution 2-R-21 authorizing the City Manager to execute an inter-governmental agreement with the Village of Wilmette Fire Department to Share Fire Suppression Vehicles and/or Emergency Medical Service Vehicles. For Action Approved on Consent Agenda A13. ​Resolution 5-R-21 and 6-R-21, Authorizing the City Manager to Execute Lease Agreements at Noyes Cultural Arts Center for New Tenants City Council adopted Resolutions 5-R-21 and 6-R21 authorizing the City Manager to enter into an agreement for eleven and one-half (11.5)-month lease terms with new tenants to lease vacant studios at the Noyes Cultural Arts Center. Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565). For Action Approved on Consent Agenda A14. ​Resolution 1-R-21, Authorizing the City Manager to Execute a Supercharger Agreement with Tesla City Council adopted Resolution 1-R-21, authorizing the City Manager to execute a Supercharger Agreement with Tesla. Tesla will build and install a supercharger station in the Maple Avenue Garage located at 1800 Maple Avenue. For Action Approved on Consent Agenda A15. ​Ordinance 2-O-21, Authorizing the City Manager to Execute a Lease Agreement with Enterprise for Commercial Space at the Maple Avenue Garage City Council adopted Ordinance 2-O-21, authorizing the City Manager to execute a lease agreement with Enterprise Leasing Company of Chicago, LLC for commercial space at the Maple Avenue Garage. The lease will be for a ten (10) year term (February 1, 2021, to January 31, 2031) with one Motion:​ Ald. Suffredin Second:​ Ald. Braithwaite Watch five (5) year renewal options, at a rental rate of $44,520 for the initial year. The rent will be adjusted at a 3% increase after the 2nd year. Pursuant to Subsection 1- 17-4-2-(B) of the Evanston City Code, an affirmative vote of two-thirds (⅔) of the elected Aldermen is required. Alderman Braithwaite requests suspension of the rules for Introduction and Action at January 11, 2021, City Council meeting. For Introduction and Action Passed 9-0 A16. ​Ordinance 1-O-21, Authorizing the City Manager to Execute a Lease Agreement MedMen for commercial space at 1800 Maple Avenue City Council adopted Ordinance 1-O-21, authorizing the City Manager to execute a lease agreement with MME Evanston Retail, LLC d/b/a MedMen Chicago - Evanston for commercial space at the Maple Avenue Garage, for the use/operation of a cannabis dispensary. The lease will be for a ten (10) year term (February 1, 2021 to January 31, 2031) with two five (5) year renewal options, at a rental rate of $180,000 ($15,000/per month) for the first three years. The rent rate will be adjusted annually at a 5% increase every three years. Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code an affirmative vote of two-thirds (⅔) of the elected Aldermen is required. Alderman Braithwaite requests suspension of the rules for Introduction and Action at the January 11, 2021 City Council meeting. For Introduction and Action Passed 9-0 Motion:​ Ald. Suffredin Second:​ Ald. Braithwaite Watch A17. ​Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts” City Council adopted Ordinance 122-O-20, amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts.” This Ordinance will add the homes and condos on the 900 block of Elmwood Avenue (between Main Street and Lee Street) to District E-1, allowing for residents only to park on the block between the hours of 7 am - 9 am Monday through Friday. For Action Approved on Consent Agenda A18. ​Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” Adding a Portion of Church Street City Council adopted Ordinance 124-O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of Church Street to Residential Exemption Parking District B. For Action Approved on Consent Agenda A19. ​Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code City Council adopted Ordinance 119-O-20, amending Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code eliminating the annual sign fee. For Action Approved on Consent Agenda A20. ​Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code City Council adopted Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code, updating the registration fee schedule to accurately display the appropriate registration fees and the business registration due date. For Action Approved on Consent Agenda A21. ​Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways City Council adopted Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways. For Action Approved on Consent Agenda PD1. ​Ordinance 3-O-21, Text Amendment to the Zoning Ordinance, Title 6 of the City Code, to Modify the Zoning Definition and Regulations for Tattoo & Body Art Establishments. City Council adopted for introduction Ordinance 3-O-21, a text amendment to the Zoning Ordinance to modify the zoning definition and regulations for Tattoo & Body Art Establishments. For Introduction Approved on Consent Agenda PD2. ​Ordinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston Code to Permit the Establishment of Certain Home Occupations City Council adopted for introduction Ordinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston City Code to Permit the Establishment of Certain Home Occupations. For Introduction Approved on Consent Agenda PD3. ​Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas City Council adopted Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas. For Action Approved on Consent Agenda PD4. ​Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District. City Council adopted Ord. 121-O-20 granting approval for a Banquet Hall, "Eight Hundred", in the C2 Commercial District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district. For Action Approved on Consent Agenda H1. ​Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services Staff recommends City Council authorize the City Manager to renew the Service Provider Agreement between AMITA Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour crisis line access, mental health crisis intervention and various community outreach and education services at a cost of $143,333.00. The Agreement is for January, 2021 to December 31, 2021. Funding is provided by the Human Services Fund Community Outreach Program Fund (Account 176.24.2445.62491). This item was held at the December 14, 2020 City Motion:​ Ald. Rue Simmons Second:​ Ald. Rainey Watch Call of the Wards Council meeting. Moved to table until the January 25, 2021 City Council meeting Passed 9-0 For Action Tabled until the January 25, 2021 City Council meeting Motion:​ Ald. Rue Simmons Second:​ Ald. Rainey A1. ​Approval of Reappointments to Boards, Commissions and Committees City Council approved the reappointments of Cherie LeBlanc Fisher and Christopher Kucharczyk to the Environment Board and Jane Grover and Alejandra Ibanez to the Equity & Empowerment Commission. For Action Approved on Consent Agenda Ward 1: No Report Watch Ward 2: Encouraged residents to participate in Committee meetings to discuss the decisions that make it to City Council meetings. There will be a Ward meeting on January 14 with the City Manager, and there will be an opportunity to set goals. Watch Ward 3: There will be a Ward meeting on January 26 and residents are encouraged to submit topics to discuss on the agenda. Condemned the recent actions of individuals who sought to intimidate residents. Encouraged residents to remain vigilant and care for one another. Watch Ward 4: Thanked everyone for their best wishes during his recovery. Encouraged residents to seek help if they don’t feel safe. Condemned the recent negative behavior displayed by some individuals. He applauded the efforts of residents caring for one another. Made a reference to the Rules Committee for a discussion item to review a form of “deliberative democracy”. Watch Adjournment Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an agenda item regarding minutes. The agenda items are permitted subject to be considered in Executive Session and are an enumerated exception under the Open Meetings Act with the exception being 5 ILCS 120/2(a)(c)(21). A roll call vote was taken and by a vote of 9-0 City Council recessed into Executive Session. Ward 5: No Report Watch Ward 6: Made a referral to the Administration & Public Works Committee to discuss an educational campaign to inform residents of their responsibility of paying for sewer repairs underneath their homes. Condemned the recent negative behavior displayed by some individuals. Requested an update on Northwestern’s reimbursement for the protests. Watch Ward 7: No Report Watch Ward 8: Thanked Fire Chief Scott for all his years of service to the Evanston community. Requests staff to create an invoice plan for fire services to Northwestern University. Requested City Manager Strolie to produce a memo on how these invoices would be produced to Northwestern. Watch Ward 9: On January 12 there will be a chair safety meeting and residents are encouraged to register for the event. There will be an Alternative to Police Emergency Response SubCommittee meeting on January 12 with a presentation from Threshold on their crisis response team. Thanked Jamie Collier for reviewing the City budget and returning to City Council to share her thoughts and ideas. Thanked the residents to show up to Carolyn Murray's house to show their support. She suggested there be a proclamation made for Jeron Dorsey for helping the Jackson family. Watch