HomeMy WebLinkAbout01.11.21
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 11th, 2021
Devon Reid
City Clerk
Present:
Absent:
Presiding: Mayor Stephen Hagerty
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Mayor’s Public Announcements
City Manager’s Public Announcements
City Clerk’s Communications
Motion to suspend the rules and allow the meeting to be held virtually
Passed 7-0
Motion: Ald.
Wilson
Second: Ald.
Rainey
Mayor Hagerty Announcements:
●Preventative care announcement
●Congratulations to the Northwestern Wildcats on their victory over Auburn Tigers
●COVID-19 Update
●Guest speaker Jeron Dorsey
●Police Chief Cook spoke about a recent incident and the ongoing investigation
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City Manager Erika Storlie announced the retirement of Fire Chief Brian Scott Watch
City Clerk Reid shared information about the upcoming February, 23, 2021 Elections. Watch
Public Comment
Myra Jackson Spoke about the act of kindness shared by Jeron Dorsey to help her
family after a fire incident. She also talked about the support her
family has received by the City, organizations and members of the
community.
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Ray Friedman Believes there should be a focus on having a dialogue between
residents and City Council members during public comment.
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Carlis B Sutton Urged City Council to support CDBG-CV Funding for Rent Assistance
Program to address renters at high risk of eviction and small
landlords.
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Jamie Robin Collier Shared her remarks related to the general fund and the allocation of
funding in city operations.
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Lori Keenan Shared her remarks on the contract extension with Automated
Parking Technologies.
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Carolyn Murray Shared a recent experience she faced during a public forum centered
around her political campaign.
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Sean Peck-Collier Commended the resolution that encouraged fiscal responsibility.
Aked City Council to reject Resolution 129-R-20 and devise a new
resolution that commits to responsible frugal spending.
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Linda Del Bosque Thanked Fire Chief Scott for his years of service to the community.
Inquired if the City of Evanston could take the opportunity to educate
residents about a no tolerance policy towards hateful behavior
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Pricilla Giles Urged City Council to keep the Mental Health Department. Inquired
why there is no permanent housing being provided for low-income
residents.
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Andrea Liss Applicant for the special use at 800 Greenwood St. who offered to
answer any questions the City Council may have about the
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Mike Vasilko Requested an explanation of various invoices received for outside
services provided to the city. Inquired about the contract with
DualTemp Clauger.
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Special Order of Business
SP1. Approval of $500,000 of CDBG-CV Funding for Rent Assistance
Program to Address Renters at Highest Risk of Eviction and Small
Landlords
City Council approved $500,000 of CDBG-CV funding for Connections for
the Homeless for a rent assistance program; $450,000 will be used for rent
assistance and up to $50,000 for administrative and staff costs including
assisting and screening applicants, completing income certifications,
compiling documentation of incomes, and processing payments to
landlords. Priority will be given to households in census tracts most
impacted by COVID-19 based on the Urban Institute Emergency Rental
Assistance Priority Index, with > five months of rent arrearages, incomes ≤
80% in 2019, and renting from small Evanston landlords who are at higher
risk from unpaid rents. Funding source is the City’s CDBG-CV grant of
$1,586,370 from the CARES Act and must be used to prevent, prepare for
and respond to coronavirus; account number is 215.21.5226.65538.
$500,000 is allocated in the City’s CARES Act Amendment to its 2019
Action Plan for rent assistance.
For Action
Passed 9-0
Motion: Ald.
Rainey
Second: Ald.
Wynne
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SP2. Resolution 129-R-20, Committing to Funding of General Fund
Reserves by 2025
Staff recommends City Council adoption of Resolution 129-R-20,
committing to reach the City's fund balance policy of 16.66% of General
Fund expenses in reserves by December 31, 2025.
Motion to suspend the Rules
Passed 9-0
Motion to hold item until the next scheduled City Council meeting
For Action
Held until the January 25, 2021 City Council meeting
Motion: Ald.
Rainey
Second: Ald.
Rue Simmons
Motion: Ald.
Wilson
Second: Ald.
Wynne
Motion: Ald.
Wison
Second: Ald.
Braithwaite
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Consent Agenda
C1. Approval of the Minutes of the Regular City Council meeting of
December 14, 2020.
City Council approved the minutes of the Regular City Council meeting of
December 14, 2020.
For Action
Approved on Consent Agenda
A1. Approval of the City of Evanston Payroll, Bills, and Credit Card
Activity
City Council approved the City of Evanston Payroll for the period of
November 23, 2020, through December 06, 2020, in the amount of
$2,710,931.98 and December 07, 2020, through December 20, 2020, in
the amount of $2,754,489.56. Bills List for January 12, 2021, FY 2020, in
the amount of $2,718,386.90, and Bills List January 12, 2021, FY 2021 in
the amount of $2,366,176.94 and credit card activity for the period ending
October 26, 2020, in the amount of $155,613.14 and period ending
November 26, 2020, $187,115.68.
For Action
Approved on Consent Agenda
A2. Approval of BMO Harris Amazon Credit Card Activity
City Council approved the City of Evanston’s BMO Harris Amazon Credit
Card Activity for the period ending October 26, 2020, in the amount of
$8,654.16 and November 26, 2020, in the amount of $5,783.81.
For Action
Passed 8-1-0 Ald. Suffredin abstained
Motion: Ald.
Wynne
Second: Ald.
Fleming
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A3. Sole-Source Contract with DualTemp Clauger for Ice
Refrigeration Maintenance Services at the Robert Crown Community
Center Ice Complex and Library
City Council authorized the City Manager to execute a sole-source
contract with DualTemp Clauger (4301 South Packers Avenue, Chicago,
IL 60609) to provide ice refrigeration maintenance services for the Robert
Crown Community Center Ice Complex and Library in the amount of
$45,123.00 for year one, $45,939 for year two and $46,755 for year three.
The contract is for an initial three (3) year period with the option to renew
for two (2) additional one (1) year renewals. Funding for the purchase will
be from the Crown Center System Repairs Fund (Account
Motion: Ald.
Suffredin
Second: Ald.
Rainey
Watch
100.30.3030.62251).
For Action
Passed 9-0
A4. Approval of FY 2021 Solid Waste Agency of Northern Cook
County Disposal Fees
City Council authorized the City Manager to execute an extension of the
intergovernmental agreement for 2021 refuse disposal fees to the Solid
Waste Agency of Northern Cook County (SWANCC) in the not-to-exceed
amount of $700,000 for operations and maintenance of the Agency.
Funding will be provided by the Solid Waste Fund (Account
520.40.4310.62405), which has a budget of $734,400 for FY 2021.
For Action
Approved on Consent Agenda
A5. Approval of Change Order No. 2 to the Agreement with Stantec
Consulting Services for the 1909 Raw Water Intake Replacement
(RFP 19-02)
City Council authorized the City Manager to execute Change Order No. 2
to the agreement with Stantec Consulting Services, Inc. (350 North
Orleans Street, Suite 1301, Chicago, IL 60654) for the 1909 Raw Water
Intake Replacement (RFP 19-02) in the amount of $15,025.00. This will
increase the overall contract amount from $751,023.00 to $766,048.00.
Funding is provided from the Water Fund (Account 513.71.7330.62145 -
719001), which has an approved FY 2021 budget of $1,495,000, all of
which is remaining. In both FY 2020 and FY 2021, $400,000 was allocated
each year for this project for a total engineering budget of $800,000. City
staff intends to pursue a low interest loan from the Illinois Environmental
Protection Agency (IEPA) State Revolving Fund (SRF) and from the
United States Environmental Protection Agency (EPA) Water
Infrastructure Finance and Innovation Act (WIFIA) program. These loans
are only issued after the design is complete and a contractor has been
selected. If the City is successful in obtaining the loans, all eligible
engineering and construction costs would be funded by the loans.
For Action
Approved on Consent Agenda
A6. Approval of Change Order No. 1 to the Agreement with Wantman
Group, Inc. for the Citywide Parking Study
City Council authorized the City Manager to execute Change Order No. 1
(RFP #19-62) to the agreement with Wantman Group, Inc (2001
Butterfield Rd, Suite 410, Downers Grove, Illinois, 60515) to perform a
citywide parking study. This change order will extend the initiation date by
one year from April 2020 to April 2021.There is no cost associated with
this change order.
For Introduction
Passed 8-0 Ald. Wynne absent for vote
Motion: Ald.
Suffredin
Second: Ald.
Wynne
Watch
A7. Approval of Contract Extension with Automated Parking
Technologies/Smarking to Analyze and Report Parking Data
City Council approved a two-year contract extension with Automated
Parking Technologies (500 W 18th Street, Chicago, IL 60616) to continue
analyzing and reporting parking data connected with Smarking, at the City
garages, and on the City's website. The cost will be $54,484 for 2021, and
$56,853 for 2022, and $58,537 for the optional 2023 term. Funding will be
split between three units in the Parking Fund - Church Street Garage
(Account No. 505.19.7025.62509) with a FY21 budget of $60,000,
Sherman Garage (Account 505.19.7036.62509) with a FY21 budget of
$130,000, and Maple Garage (Account 505.19.7037.62509) with an FY21
budget of $75,000.
For Action
Approved on Consent Agenda
A8. Approval of Agreement with Troop Contracting, Inc. for Levy
Senior Center-Linden & Locust Room Renovation (Bid 20-50)
City Council authorized the City Manager to execute an agreement with
Troop Contracting, Inc. (648 Executive Drive, Willowbrook, IL 60527) for
the Levy Senior Center – Linden & Locust Room Renovation in the
amount of $248,614.37. The award of this agreement is contingent on the
execution of the amended Memorandum of Understanding with the Levy
Senior Center Foundation, Resolution 4-R-21. Funding will be from the
Capital Improvement Fund 2020 General Obligation Bonds in the amount
of $30,683; from 2021 General Obligation Bonds in the amount of
$25,000; and from the Levy Center Senior Foundation in the amount of
$192,931.37. The Capital Improvement Fund will pay the entire initial cost
and will be reimbursed by the Levy Senior Center Foundation upon project
completion. A more detailed breakdown of the funding is included in the
corresponding transmittal memorandum.
For Action
Approved on Consent Agenda
A9. Resolution 4-R-21, Authorizing the City Manager to Enter Into a
Memorandum of Understanding Between the City and the Levy
Senior Center Foundation to Renovate the Levy Senior Center's
Linden Room
City Council adopted Resolution 4-R-21, Authorizing the City Manager to
Enter Into a Memorandum of Understanding Between the City and the
Levy Senior Center Foundation to Renovate the Levy Senior Center's
Linden Room. Funding for the entire construction cost will initially be
provided by the Capital Improvement Fund. The City will ultimately be
responsible for $55,683, including $25,000 for the work in the Linden
Room and $30,683 for repairs to the floor of the Locust Room. The
remaining construction cost, currently estimated at $263,864.37, will be
reimbursed to the City by the Levy Senior Center Foundation upon
completion of the project.
For Action
Approved on Consent Agenda
A10. Resolution 3-R-21, Extending the Declared State of Emergency
to February 8, 2021
City Council adopted Resolution 3-R-21, extending the declared state of
emergency to February 8, 2021.
For Action
Approved on Consent Agenda
A11. Resolution 123-R-20 – Authorizing the City Manager to Sign a
Memorandum of Understanding with the Evanston Foreign Fire Tax
Board for Funding Agreement for Fire Apparatus Equipment
City Council adopted Resolution 123-R-20, authorizing the City Manager
to sign a memorandum of understanding with the Evanston Foreign Fire
Tax Board (EFFTB) for funding agreement for Fire apparatus equipment.
This agreement will allow for the purchase of a 2006 Pierce Dash Aerial
Ladder Truck by the EFFTB with 50% reimbursement by the City over the
next three (3) years.The City will reimburse the EFFTB 50% of this initial
expenditure in three installments over the period of three years as follows:
16.67% in FY2022, 16.67% in FY2023, and 16.67% in FY2024. Funding
for the City’s portion will be from Equipment Replacement - Automotive
Equipment Fund (Account 601.19.7780.65550) for payments beginning in
2022.
For Action
Approved on Consent Agenda
A12. Resolution 2-R-21 Inter-Governmental Agreement with the
Village of Wilmette Fire Department to Share Reserve Fire
Suppression Vehicles and/or Emergency Medical Service Vehicles
City Council adopted Resolution 2-R-21 authorizing the City Manager to
execute an inter-governmental agreement with the Village of Wilmette Fire
Department to Share Fire Suppression Vehicles and/or Emergency
Medical Service Vehicles.
For Action
Approved on Consent Agenda
A13. Resolution 5-R-21 and 6-R-21, Authorizing the City Manager to
Execute Lease Agreements at Noyes Cultural Arts Center for New
Tenants
City Council adopted Resolutions 5-R-21 and 6-R21 authorizing the City
Manager to enter into an agreement for eleven and one-half (11.5)-month
lease terms with new tenants to lease vacant studios at the Noyes Cultural
Arts Center. Revenues are deposited into the Noyes Cultural Arts Fund
(Account 100.30.3710.53565).
For Action
Approved on Consent Agenda
A14. Resolution 1-R-21, Authorizing the City Manager to Execute a
Supercharger Agreement with Tesla
City Council adopted Resolution 1-R-21, authorizing the City Manager to
execute a Supercharger Agreement with Tesla. Tesla will build and install
a supercharger station in the Maple Avenue Garage located at 1800
Maple Avenue.
For Action
Approved on Consent Agenda
A15. Ordinance 2-O-21, Authorizing the City Manager to Execute a
Lease Agreement with Enterprise for Commercial Space at the Maple
Avenue Garage
City Council adopted Ordinance 2-O-21, authorizing the City Manager to
execute a lease agreement with Enterprise Leasing Company of Chicago,
LLC for commercial space at the Maple Avenue Garage. The lease will be
for a ten (10) year term (February 1, 2021, to January 31, 2031) with one
Motion: Ald.
Suffredin
Second: Ald.
Braithwaite
Watch
five (5) year renewal options, at a rental rate of $44,520 for the initial year.
The rent will be adjusted at a 3% increase after the 2nd year. Pursuant to
Subsection 1- 17-4-2-(B) of the Evanston City Code, an affirmative vote of
two-thirds (⅔) of the elected Aldermen is required. Alderman Braithwaite
requests suspension of the rules for Introduction and Action at January 11,
2021, City Council meeting.
For Introduction and Action
Passed 9-0
A16. Ordinance 1-O-21, Authorizing the City Manager to Execute a
Lease Agreement MedMen for commercial space at 1800 Maple
Avenue
City Council adopted Ordinance 1-O-21, authorizing the City Manager to
execute a lease agreement with MME Evanston Retail, LLC d/b/a
MedMen Chicago - Evanston for commercial space at the Maple Avenue
Garage, for the use/operation of a cannabis dispensary. The lease will be
for a ten (10) year term (February 1, 2021 to January 31, 2031) with two
five (5) year renewal options, at a rental rate of $180,000 ($15,000/per
month) for the first three years. The rent rate will be adjusted annually at a
5% increase every three years. Pursuant to Subsection 1-17-4-2-(B) of the
Evanston City Code an affirmative vote of two-thirds (⅔) of the elected
Aldermen is required. Alderman Braithwaite requests suspension of the
rules for Introduction and Action at the January 11, 2021 City Council
meeting.
For Introduction and Action
Passed 9-0
Motion: Ald.
Suffredin
Second: Ald.
Braithwaite
Watch
A17. Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22,
Schedule XXII (A) “Evanston Resident Only Parking Districts”
City Council adopted Ordinance 122-O-20, amending Title 10, Chapter 11,
Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts.”
This Ordinance will add the homes and condos on the 900 block of
Elmwood Avenue (between Main Street and Lee Street) to District E-1,
allowing for residents only to park on the block between the hours of 7 am
- 9 am Monday through Friday.
For Action
Approved on Consent Agenda
A18. Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10
“Limited Parking” Adding a Portion of Church Street
City Council adopted Ordinance 124-O-20, amending Title 10, Chapter 11,
Section 10 “Limited Parking” to add the portion of Church Street to
Residential Exemption Parking District B.
For Action
Approved on Consent Agenda
A19. Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10,
"Sign Regulations" of the Evanston City Code
City Council adopted Ordinance 119-O-20, amending Amending Portions
of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code
eliminating the annual sign fee.
For Action
Approved on Consent Agenda
A20. Ordinance 120-O-20, Amending Portions of Title 3, "Business
Licenses" of the Evanston City Code
City Council adopted Ordinance 120-O-20, Amending Portions of Title 3,
"Business Licenses" of the Evanston City Code, updating the registration
fee schedule to accurately display the appropriate registration fees and the
business registration due date.
For Action
Approved on Consent Agenda
A21. Ordinance 93-O-20, Amending Title 7 of the City Code to Allow
Permits for Grass Planting and Temporary Fencing on City Parkways
City Council adopted Ordinance 93-O-20, Amending Title 7 of the City
Code to Allow Permits for Grass Planting and Temporary Fencing on City
Parkways.
For Action
Approved on Consent Agenda
PD1. Ordinance 3-O-21, Text Amendment to the Zoning Ordinance,
Title 6 of the City Code, to Modify the Zoning Definition and
Regulations for Tattoo & Body Art Establishments.
City Council adopted for introduction Ordinance 3-O-21, a text amendment
to the Zoning Ordinance to modify the zoning definition and regulations for
Tattoo & Body Art Establishments.
For Introduction
Approved on Consent Agenda
PD2. Ordinance 127-O-20, Amending Title 6, Chapter 5 of the
Evanston Code to Permit the Establishment of Certain Home
Occupations
City Council adopted for introduction Ordinance 127-O-20, Amending Title
6, Chapter 5 of the Evanston City Code to Permit the Establishment of
Certain Home Occupations.
For Introduction
Approved on Consent Agenda
PD3. Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks”
to add Designation of Public Parks and Natural Areas
City Council adopted Ordinance 78-O-20, Amending Title 7, Chapter 10
“City Parks” to add Designation of Public Parks and Natural Areas.
For Action
Approved on Consent Agenda
PD4. Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight
Hundred", at 800 Greenwood St. in the C2 Commercial District.
City Council adopted Ord. 121-O-20 granting approval for a Banquet Hall,
"Eight Hundred", in the C2 Commercial District. The applicant has
complied with all zoning requirements and meets the Standards for
Special Use for this district.
For Action
Approved on Consent Agenda
H1. Contract Renewal for AMITA/ (Presence) Behavioral Health for
Critical Health Services
Staff recommends City Council authorize the City Manager to renew the
Service Provider Agreement between AMITA Behavioral Health (Presence
Health) and the City of Evanston for the provision of 24-hour crisis line
access, mental health crisis intervention and various community outreach
and education services at a cost of $143,333.00. The Agreement is for
January, 2021 to December 31, 2021. Funding is provided by the Human
Services Fund Community Outreach Program Fund (Account
176.24.2445.62491). This item was held at the December 14, 2020 City
Motion: Ald.
Rue Simmons
Second: Ald.
Rainey
Watch
Call of the Wards
Council meeting.
Moved to table until the January 25, 2021 City Council meeting
Passed 9-0
For Action
Tabled until the January 25, 2021 City Council meeting
Motion: Ald.
Rue Simmons
Second: Ald.
Rainey
A1. Approval of Reappointments to Boards, Commissions and
Committees
City Council approved the reappointments of Cherie LeBlanc Fisher and
Christopher Kucharczyk to the Environment Board and Jane Grover and
Alejandra Ibanez to the Equity & Empowerment Commission.
For Action
Approved on Consent Agenda
Ward
1:
No Report Watch
Ward
2:
Encouraged residents to participate in Committee meetings to discuss the
decisions that make it to City Council meetings. There will be a Ward meeting on
January 14 with the City Manager, and there will be an opportunity to set goals.
Watch
Ward
3:
There will be a Ward meeting on January 26 and residents are encouraged to
submit topics to discuss on the agenda. Condemned the recent actions of
individuals who sought to intimidate residents. Encouraged residents to remain
vigilant and care for one another.
Watch
Ward
4:
Thanked everyone for their best wishes during his recovery. Encouraged residents
to seek help if they don’t feel safe. Condemned the recent negative behavior
displayed by some individuals. He applauded the efforts of residents caring for one
another. Made a reference to the Rules Committee for a discussion item to review
a form of “deliberative democracy”.
Watch
Adjournment
Ald. Wilson led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss an
agenda item regarding minutes. The agenda items are permitted subject to be considered in
Executive Session and are an enumerated exception under the Open Meetings Act with the
exception being 5 ILCS 120/2(a)(c)(21). A roll call vote was taken and by a vote of 9-0 City
Council recessed into Executive Session.
Ward
5:
No Report Watch
Ward
6:
Made a referral to the Administration & Public Works Committee to discuss an
educational campaign to inform residents of their responsibility of paying for sewer
repairs underneath their homes. Condemned the recent negative behavior
displayed by some individuals. Requested an update on Northwestern’s
reimbursement for the protests.
Watch
Ward
7:
No Report Watch
Ward
8:
Thanked Fire Chief Scott for all his years of service to the Evanston community.
Requests staff to create an invoice plan for fire services to Northwestern
University. Requested City Manager Strolie to produce a memo on how these
invoices would be produced to Northwestern.
Watch
Ward
9:
On January 12 there will be a chair safety meeting and residents are encouraged
to register for the event. There will be an Alternative to Police Emergency
Response SubCommittee meeting on January 12 with a presentation from
Threshold on their crisis response team. Thanked Jamie Collier for reviewing the
City budget and returning to City Council to share her thoughts and ideas.
Thanked the residents to show up to Carolyn Murray's house to show their
support. She suggested there be a proclamation made for Jeron Dorsey for
helping the Jackson family.
Watch