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Home My WebLink AboutORDINANCES-1999-058-O-99.10 �J 0 TOWNSHIP OF EVANSTON BUDGET SUMMARY FISCAL YEAR ENDING MARCH 31, 2000 ORDINANCE NUMBER 58-0-99 FINAL BUDGET SUBMITTED: 02/05/99 .....:::;>:::......:.....:>::>»::>::>XX AMENDED: 06/14/99 TOWN OF THE CITY OF EVANSTON FOR THE YEAR ENDING MARCH 31, 2000 Section 2: That there is hereby appropriated for use of this Town for said fiscal year, the following: FROM THE TOWN FUND, A TOTAL OF $786,296.85 FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF $1,244,981.58 • TOTAL APPROPRIATIONS (1) $2,031,278.43 (1) Appropriation includes transfer of $590,000.00 to General Assistance Fund ATTEST: Town • t� � 9 ADOPTED: U N C Q 9 • 02/05/99 AN ORDINANCE Proposed Budget and Appropriation Ordinance For Town Purposes, For Year Ending March 31, 2000 WHEREAS, a tentative Budget and Appropriation Ordinance for the Town of the City of Evanston, Cook County, Illinois, has heretofore been prepared and filed in the Office of the Town Clerk; and WHEREAS, a public hearing was held on said Budget and • Appropriation Ordinance; and WHEREAS, all persons desiring to be heard on the matter of the Budget were heard, and the Budget has been submitted to the Board of Auditors of the Town of the City of Evanston, Cook County, Illinois: NOW THEREFORE, be it ordained by the Board of Auditors of the Town of the City of Evanston, Cook County, Illinois: SECTION 1: That the following Budget for the fiscal year commencing April 1, 1999 and ending March 31, 2000 be and is hereby approved and adopted. • SECTION 2: That there is hereby appropriated for use of this Town for said fiscal year, the following: 1 • • FROM THE TOWN FUND, A TOTAL OF FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF TOTAL APPROPRIATIONS (1) $786,296.85 $1,244,981.58 $2,031,278.43 (1) Appropriation includes appropriation of $590,000.00 transferred from Town Fund. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect form and after its passage, approval, and publication in the manner provided by law. Introduced: Adopted: App ed as to from: • Corporation Counsel tem 1999 2 r1 L_J • TABLE OF CONTENTS PART 1 - GRAPHICS Bar Graph Chart Comparison FY 99-00 (vs) FY 98-99 - GA Fund......1 Bar Graph Chart FY 99-00 - GA Fund...............................2 Pie Graph Chart FY 99-00 - GA Fund...............................3 Bar Graph Chart Comparison FY 99-00 (vs) FY 98-99 - Town Fund .... 4 Bar Graph Chart FY 99700 - Town Fund .............................5 Pie Graph Chart FY 99-00 - Town Fund .............................6 PART II - BUDGET Caseload Projections............................................7 Budget - GA Revenue & Expenditures Summary.......................8 Budget - GA Fund ......................... .............. ....... 9-15 Budget - Town Fund Revenue & Expenditures Summary .... 0......... 016 Budget - Town Fund.. . ... o ........... o.o .......... o .... o ...... 17-20 9 0 0 500 400 300 R � a c td s H 200 100 0 Township of Evanston Budget FY 99-00 (vs) 98-99 G.A. Client Payroll G.A. Overhead W.O.P. Training Medical X-Axis = FY 98-99 m FY 99-00 • • • 500 400 N 300 N � O L H 200 100 Township of Evanston Budget FY 99-00 GA Fund Client G.A. Overhead Training Payroll W.O.P. Medical X-Abs m Data A I • • • Township of Evanston Budget FY 99-00 GA Fund (20.4% m Client m Payroll ® G.A. Overhead o W.O.P. M Training ;11.8%) ® Medical 9 0 0 300 200 — 100 — n Township of Evanston Budget FY 98-99 (vs) 97-98 Assessor Supervisor Community M FY 98-99 • • • 100 80 — 60 — fA C � o r H 40 — 20 — 0 Assessor Township of Evanston Budget FY 99-00 Town Fund Supervisor X-Axis Community Action M Data A Township of Evanston Budget FY99-00 Town Fund (41.3%) (25.9%) m Assessor . Supervisor ® CommunityACtion • U • TOWNSHIP OF EVANSTON BUDGET FY 1999-2000 GA FUND Account # Case Projection Monthly Grant Caseload Projections Description #100 $334 Budget FY 1999-2000 O1 11-00 5010 Projected (Rent) $180,000 O1 11-00 5020 Projected (Personal) $220,800 O1 11-00 5030 Other $2,000 O1 11-00 5050 Token Expense $2,500 O1 11-00 5070 Emergency Food Pantry $10,000 Total Grant $415,300 i Evanston Township General Assist* Office G.A. Summary Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 01-00-00 General Assistance - Revenue & Expenditures 04/01/98 03/31/99 Budget Proposed Description --=--------------------------- YTD Actual ------------------------------------------------------------ 98-99 Variance 1999-2000 ------------------------------ 4010 Prop. Tax - Prev. Yr Levy ------------------------------------------------------------ $611.273.20 $625,600.00 $14.226.80 $668,750.00 4020 Interest $6,067.54 $8,000.00 $1,932.46 $5,000.00 4025 Income - Harnfare $3,624.00 $3,650.00 $26.00 $5,000.00 3997 Transfer From Town Fund $348,438.27 ----------------------------------------------------------- $500.000.00 $151.561.73 $590,000.00 Total Revenue $969,403.01 ----------------------------------------------------------- $1,137,150.00 $167,746.99 $1,268,750.00 01 11-00 Client Payments $260,942.39 $404,300.00 $143,357.61 $416,300.00 01 12-00 Payroll $262,520.99 $262,114.00 ($406.99) $253,355.25 01 13-00 General Assist. Overhead $248.659.36 $263,434.36 $14,775.00 $314,108.00 01 14-00 W.O.P. $41,159.86 $46,223.36 $5.063.60 $60,500.83 01 15-00 Clerical Trainer $51.422.03 $60,471.00 ($951.031 $54,717.50 01 16-00 Medical Payment Systems (MPS) $136,616.79 ----------------------------- $103,500.00 7 ($33,116.79) ----------------------------- $147.000.00 Total Expenditure $1,001,321.42 ----------------------------------------------------------- $1,130,042.72 $128,721.30 $1,244,981.58 Net Income (Lass) ($31,918.41) ----------------------------------------------------------- ----------------------------------------------------------- $7,107.28 $39,025.69 $23,768.42 8 • 01-11-00 Client Pavment Description 5010 Rent 5020 Personal Expense 5030 Other Needs 5050 Token Expense 5060 SSI Reimbursement 5070 Emergency Food Pantry 5080 Earnfare Cash Assistance Total Expenditure Evanston Township General Assiss Office Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/96 03/31/99 Budget Proposed YTD Actual ----------------------------------------------------------- 98-99 Variance 1999-2000 $131,595.68 $180,000.00 $48,404.32 $180.000.00 $175,443.47 $220,800.00 $45,356.53 $220,800.00 $2,658.52 $1,000.00 ($1,658.52) $2.000.00 $1,331.00 $2,500.00 $1,169.00 $2,500.00 ($50.086.28) $0.00 $50,086.28 $0.00 $0.00 $0.00 $0.00 $10,000.00 $260,942.39 $404,300.00 $143,357.61 $415,300.00 ---------------------------------------------------------=- ----------------------------------------------------------- I • Evanston Township General Assist Office • • 01-12-00 Payroll, 04/01/98 Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 03/31/99 Budget Proposed Description YTD Actual 98-99 Variance 1999-2000 5200 Director $50,623.86 $52,649.00 $2,025.14 $56,175.00 5210 Manager Program Service $45,157.48 $43,555.00 ($1,602.46) $46,996.35 5220 Case Coordinator I/Wop Counselor $31,851.75 $30,263.00 ($1,588.75) $0.00 5240 Coordinator of Client Services $30,249.89 .$30,214.00 ($35.89) $33.084.06 5260 Manager of Accounting, Payroll & Med $39,304.41 $38,932.00 ($372.41) $45,003.58 5300 Case Coordinator II/Earnfare Counsel $30,299.10 $32,413.00 '$2,113.90 $34,287.22 5310 Administrative Assistant $23,415.42 $23,388.00 ($27.42) $25,609.04 5340 Janitor -Part -Time $9,641.60 $8,500.00 ($1,141.50) $10,000.00 6350 Summer Aid $1,977.60 $2,200.00 $222.40 $2,200.00 Total Expenditure $262,620.99 $262,114.00 ($406.99) $253.355.25 ---------------------------------------------------------- ---------------------------------------------------------- 10 • i • Evanston Township General Assistance Office Fiucal Year thru period ending 03/31/2000 Processing Date 03/31/1999 01-13-00 General Assistance Overhead 04/01/98 03/31/99 Budget Proposed Description YTD Actual 98-99 Variance 1999-2000 5010 Rent $49,420.32 $49,400.00 ($20.32) $51,870.00 5110 Unemployment Tax - State $623.24 $1,000.00 $376.76 $1,000.00 5410 Tuition Reimbursement $387.00 $1,000.00 $613.00 $1,000.00 5440 Advertising $3,557.85 $500.00 ($3.057.85) $1,000.00 5450 Auto Liability Insurance $0.00 $0.00 $0.00 $0.00 5460 Equipment Rental $0.00 $700.00 $700.00 $700.00 5465 Storage Rental $1,309.00 $1,400.00 $91.00 $1,488.00 5480 Data Processing $5,140.55 $5,800.00 $659.45 $30,000.00 9020 Memberships\Dues\Subs. $395.81 $500.00 $104.19 $500.00 9030 FICA $23,843.94 $28,000.00 $2.156.06 $26,000.00 9040 IMRF $26.355.19 $25,000.00 ($1,355.19) $27.000.00 9050 Medical & Life Insurance $44,484.78 $42.350.00 ($2,134.78) $47.000.00 9060 General Insurance $8.522.00 $8.550.00 $28.00 $8.550.00 9070 Equipment Maintenance $846.98 $2,000.00 $1,153.02 $2,500.00 9060 Equipment Purchase $2,604.88 $7,234.36 $4,629.48 $30,000.00 9081 Equipment Lease $8,000.00 $6,000.00 $0.00 $8,500.00 9090 Supplies $7.714.73 $7,500.00 ($214.73) $8,500.00 9110 Postage $2,658.56 $2,500.00 ($158.56) $3.000.00 9120 Printing & Duplicating $3.188.87 $2,000.00 ($1,188.87) $2,500.00 9130 Contract Services $23.068.65 $37.500.00 $14,431.35 $15,000.00 11 0 • Evanston Township General Assistance Office 01-13-00 General Assistance Overhead - Continued 04/01/98 Description 9140 Payroll Processing 9150 Seminars & Conferences 9160 Staff Travel & Mileage 9170 Telephone 9190 Bank Fees 9210 Utilities 9010 Contingency Total Expenditure Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 YTU Actual yo-�� variaiicc loam-cvvv $3,830.59 $2,500.00 ($1,330.59) $3,500.00 $3,682.12 $4,000.00 $317.68 $4,500.00 $1,572.84 $1,500.00 ($72.84) $2,000.00 $19,000.00 $19,000.00 $0.00 $9,000.00 $1,871.20 $500.00 ($1,371.20) $1,000.00 $6,580.26 $7,000.00 $419.74 $8,000.00 $0.00 $0.00 $0.00 $20,000.00 $246,659.36 $263,434.36 $14,775.00 $314,108.00 Data Processing Line Item - $30,000.00 includes the software conversion for the Y2K compliance problem_ Equipment Purchase Line Item - $30,000.00 includes the hardware purchases needed to meet the Y2K conversion. Contingency Line Item - $20,000.00 includes renovation for the office and Y2K electrical system. 12 • • • Evanston Township General Assistance Office 01-14-00 W.O.P. Description ------------------------------ ------------------------------ 5010 Rent 5290 Case Coordinator I/W.O.P. Counselor 5610 Lunch & Transportation 6620 Client Education 5630 Uniforms/Shoes 5650 50/50 Program 9080 Equipment Purchase 9090 Supplies 9110 Postage 9160 Seminars & Conferences 9160 Staff Travel & Mileage 9170 Telephone 9210 Utilities Total Expenditure Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/98 03/31/99 Budget Proposed YTD Actual ----------------------------------------------------------- ----------------------------------------------------------- 9B-99 Variance 1999-2000 $12,355.08 $12,350.00 ($5.08) $12,967.50 $14.773.36 $14,773.36 $0.00 $33.033.33 $4,319.00 $9,000.00 $4,681.00 $6,000.00 $0.00 $2,000.00 $2,000.00 $1,000.00 $552.65 $1,000.00 $447.35 $1,000.00 $6,633.17 $2,600.00 ($2.533.17) $2,500.00 $500.00 $500.00 $0.00 $200.00 $210.00 $200.00 ($10.00) $200.00 $0.00 $0.00 $0.00 $0.00 $149.60 $200.00 $60.40 $0.00 $100.00 $100.00 $0.00 $0.00 $1,600.00 $1,600.00 ($200.00) $1.600.00 $1,367.00 ----------------------------------------------------------- $2,000.00 $633.00 $2,000.00 $41,159.86 ------=---------------------------------------------------- ----------------------------------------------------------- $46,223.36 $5,063.50 $60,600.63 13 • 01-15-00 Clerical Trainer Description 5010 Rent 5250 Clerical Trainer 5810 Text Books/tlanuals 9070 Equipment Maintenance 9080 Equipment Purchase 9090 Supplies 9150 Seminars & Conferences 9170 Telephone 9210 Utilities Total Expenditure • Evanston Township General Assiatance Office Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/98 03/31/99 Budget Proposed YTD Actual ------------------------------------------------------- ----------------------------------------------------------- 98-99 Variance 1999-2000 ---- $12,355.08 $12,350.00 ($5.08) $12,967.50 $33,310.66 $33,271.00 ($39.66) $36.750.00 $100.00 $100.00 $0.00 $100.00 $60.30 $100.00 $19.70 $100.00 $1,000.00 $1.000.00 $0.00 $1.000.00 $1,210.12 $600.00 ($610.12) $600.00 $114.87 $100.00 ($14.87) $100.00 $1,800.00 $1,600.00 ($200.00) $1,600.00 $1.451.00 --------------------- $1,350.00 -------------------------------------- ($101.00) $1.600.00 $51,422.03 ------------------------------------------------------------ $50,471.00 ($951.03) $54,717.50 14 • • Evanston Township General Assistance Office 01-16-00 Medical Payment Systems (MPS) Description 6410 Hospital Inpatient 6420 Hospital Outpatient 6430 All Other Physicians 6440 Drugs 6450 Other Medical 6460 Glasses/Eye Exam & Trtmnt 6470 X-Rays 6520 Emergency Room Physicians 6530 Psych Outpat/Mental Asses 6450 Transport/Ambulatory Srva Total Expenditure Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/98 03/31/99 Widget Proposed YTD Actual 98-99 Variance 1999-2000 $48,999.23 $35,000.00 ($13,999.23) $55,000.00 $16,484.79 $15,000.00 ($1,484.79) $17,000.00 $19,644.91 $10,000.00 ($9,544.91) $20,000.00 $33,664.76 $22,000.00 ($11,664.76) $34,000.00 $0.00 $1,000.00 $1,000.00 $1,000.00 $6,591.00 $3,500.00 ($3,091.00) $5,000.00 $7,216.15 $4,000.00 ($3,216.15) $7.000.00 $832.05 $2,500.00 $1,667.95 $1,500.00 $1,883.90 $10,000.00 $8,116.10 $5,000.00 $1,400.00 ----------------------------------------------------------- $500.00 ($900.00) $1,500.00 15 $136,616.79 $103,500.00 ($33,116.79) $147,000.00 Evanston Township General Assistance Office T.F. Summary 02-00-00 Town Fund/Revenue Description 4010 Prop. Tax - Prev. Yr Levy 4015 Prop. Tax -Current Yr Levy 4020 Interest 4025 Income - Earnfare 4040 Replacement Tax Total Revenue 02 02-00 Transfer To G.A. Fund 02 21-00 Assessors Payments 02 22-00 Supervisor 02 24-00 Community Action Program Total Expenditure Net Income (Loss) Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/98 03/31/99 Budget Proposed YTD Actual 98-99 Variance 1999-2000 $256,420.37 $250,000.00 ($6,420.37) $250,000.00 $19,028.95 $50,000.00 $30,971.05 $15,000.00 $0.00 $44,527.44 $39,000.00 ($5,527.44) $42,000.00 ----------------------------------------------------------- $319,976.76 $339,000.00 $19,023.24 $307,000.00 $348,438.27 $500,000.00 $149,821.60 $590,000.00 $74,978.31 $89,649.00 $16,871.58 $81,146.85 $45,220.47 $53,900.00 $8.679.53 $50,900.00 $258,176.62 $264,250.00 $6,071.38 $64,250.00 ----------------------------------------------------------- $726,815.67 $907,799.00 $181,444.09 $786,296.85 ----------------------------------------------------------- ($406,838.91) ($568,799.00) ($162,420.85) ($479,296.85) 16 • • Evanston Township General Assistance Office 02-21-00 Assessors Description ------------------------------ ------------------------------ 4020 Interest ------------------------------ Description ------------------------------ ------------------------------ 6010 Rent 6010 Assessor 6030 Assessor Assistant 6040 Part -Time Summer Aid 6060 Travel/Education 6075 Distribution 6080 Sid Well Maps 6090 Fiche 9010 Contingency 9020 Dues & Subscriptions 9030 FICA 9040 IMRF 9060 Insurance 9056 Unemplovment Tax -State 9060 Equipment Purchase 9070 Equipment Maintenance 9090 Supplies 9110 Postage 9120 Printing & Duplicating Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/98 03/31/99 Budget Proposed YTD Actual. ----------------------------------------------------------- 98-99 Variance 1999-2000 $5,687.00 $6,200.00 $513.00 $6.514.20 $0.00 $3,500.00 $3.500.00 $3,500.00 $38,352.93 $37,349.00 ($1,003.93) $41,267.65 $9,322.75 $13,000.00 $3.677.25 $5,000.00 $0.00 $1,500.00 $1,500.00 $1,500.00 $2,134.00 $3.500.00 $1,366.00 $0.00 $195.00 $250.00 $55.00 $250.00 $200.00 $200.00 $0.00 $200.00 $461.78 $1,000.00 $538.22 $1,000.00 $238.90 $300.00 $61.10 $350.00 $3,512.42 $4,200.00 $687.68 $4,700.00 $1,019.60 $2,000.00 $980.40 $2.000.00 $5,291.60 $5,500.00 $208.40 $5.775.00 $0.00 $0.00 $0.00 $0.00 $470.82 $1,000.00 $529.18 $1.000.00 $308.60 $2,675.00 $2,366.40 $1,500.00 $1,245.49 $1,000.00 ($245.49) $1,500.00 $813.22 $250.00 ($563.22) $1,000.00 $3,523.31 $3,725.00 $201.69 $600.00 i Evanston Township General Assistance Office Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 02-21-00 Assessors - Continued 04/01/98 03/31/99 Budget Proposed Description YTD Actual 98-99 Variance 1999-2000 9170 Telephone $2,200.89 $2,500.00 $2,500.00 $2,500.00 9190 Payroll Processing Fees $0.00 $0.00 $0.00 $0.00 5480 Data Processing Fees $0.00 ----------------------------------------------------------- $0.00 $0.00 $1,000.00 Total Expenditure $74,978.31 $89,649.00 $16,871.68 $81,146.85 Data Processing Line Item - $1,000.00 includes the Y2K conversion problem. 18 0 • Evanston Township General Assistance Office Budget Worksheet 02-22-00 Supervisor Description 6210 Supervisor Salary 6220 Travel/Conference 6230 Legal 6231 Accounting 6232 Audit 9020 Dues & Subscriptions 9030 FICA 9040 IMRF Total Expenditure Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 04/01/98 03/31/99 Budget Proposed YTD Actual 98-99 Variance 1999-2000 $9,399.96 $9,400.00 $0.04 $9,400.00 $2.357.70 $2,500.00 $142.30 $2,500.00 $159.86 $3,500.00 $3,340.14 $3,500.00 $19,200.00 $19,000.00 ($200.00) $19,000.00 $10,600.00 $15,000.00 $4,400.00 $12,000.00 $2,474.46 $3,000.00 $525.54 $3,000.00 $719.10 $750.00 $30.90 $750.00 $309.39 ------------------------------------------------------------- $760.00 $440.61 $750.00 $45,220.47 $53,900.00. $8,679.53 $50,900.00 19 Evanston Township General Assistanc�Office Fiscal Year thru period ending 03/31/2000 Processing Date 03/31/1999 02-24-00 Community Action Program 04/01/98 03/31/99 Budget Proposed Description ------------------------------ ------------------------------ YTD Actual ----------------------------------------------------------- ----------------------------------------------------------- 98-99 Variance 1999-2000 6610 OATES Program $24,000.00 $24.000.00 $0.00 $24,000.00 6640 Family Focus $5,000.00 $5.000.00 $0.00 $5,000.00 6650 Youth Jot, Service $2,600.00 $2.500.00 $0.00 $2,500.00 6680 Veterans Services $238.40 $260.00 $11.60 $250.00 6690 Acceas To Care $5,000.00 $5,000.00 $0.00 $5.000.00 6700 PEERS $20,000.00 $20,000.00 $0.00 $20,000.00 6800 Special Housing $200,000.00 $200.000.00 $0.00 $0.00 9010 Contingency $1,440.22 $5,000.00 $3,559.78 $5.000.00 9011 Placement Contract $0.00 $2,500.00 $2,500.00 $2,500.00 Total Expenditure $258,178.62 $264,250.00 $6,071.38 $64,250.00 ---------------------------------------------------------- ---------------------------------------------------------- 20