HomeMy WebLinkAboutORDINANCES-2010-021-O-10•
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TOWNSHIP OF EVANSTON
BUDGET SUMMARY
FISCAL YEAR ENDING MARCH 31, 2011
ORDINANCE NUMBER: 21-0-10
FINAL BUDGET:
PRELIMINARY BUDGET SUBMITTED: 04/01/10
REVISED:
APPROVED:
AMENDED:
19
TOWN OF THE CITY OF EVANSTON
FOR THE YEAR ENDING MARCH 31, 2011
Section 2:
That there is hereby appropriated for the use of this Town for said fiscal year
the following:
FROM THE TOWN FUND, A TOTAL OF $295,753.00
FROM THE GENERAL ASSISTANCE FUND, A TOTAL OF $986,553.00
TOTAL APPROPRIATIONS (1):
MAY R
ATTEST:
�roN- 4-CLE
ADOPTED:
$19282006.00.
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TOWNSHIP SUPERVISOR
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04/02/10
AN ORDINANCE
Proposed Budget and Appropriation Ordinance
For Town Purposes, For Year Ending
March 31, 2011
WHEREAS, a tentative Budget and Appropriations Ordinance for the
Town of the City of Evanston, Cook County, Illinois, has heretofore been
prepared and filed in the Office of the Town Clerk; and
WHEREAS, a public hearing was held on said Budget and
Appropriation Ordinance; and
WHEREAS, all person desiring to be heard on the matter of the
budget were heard, and the Budget has been submitted to the Board of
Auditors of the Town of the City of Evanston, Cook County, Illinois:
NOW THEREFORE, be it ordained by the Board of Auditors of the
Town of the City of Evanston, Cook County, Illinois:
SECTION 1: That the following Budget for the fiscal year commencing
April 1, 2010 and ending March 31, 2011 be and is hereby approved and
adopted.
SECTION 2: That there is hereby appropriated for use of this Town for
said fiscal year, the following:
FROM THE TOWN FUND, A TOTAL OF $295,753.00
FROM THE GENERAL ASSISTANCE FUND A
TOTAL OF $986.553.00
TOTAL APPROPRIATIONS (1) $1.282.306.00
21
From Town Fund:
SECTION 3 : All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance shall be in full force and effect from and
after its passage, approval, and publication in the manner provided by law.
Introduced: ,� a G j
Adopted:
Approved: ,l, vi.C� , t� , 2010
Mayor
Attest:
City Clerk:
Approved as to from:
Corporation Counsel: zl--. 1/11�
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Town of the City of Evanston
Proposed Annual Budget
Fiscal Year 2010-2011
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ELECTED OFFICIALS
Patricia A. Vance Supervisor
Bonnie Wilson Assessor
TRUSTEES
Judy Fiske
First Ward
Lionel Jean -Baptiste
Second Ward
Melissa A. Wynne
Third Ward
Donald N. Wilson
Fourth Ward
Delores A. Holmes
Fifth Ward
Mark Tandem
Sixth Ward
Jane Glover
Seventh Ward
Ann Rainey
Eighth Ward
Coleen Burrus
Ninth Ward
Rosemary Jean -Paul, Executive Director
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Town of the City of Evanston
FY2010-2011 Budget
Table of Contents
Budget Message 4-6
Budget Executive Summary 7-9
General Assistance Budget Narrative 10-13
Assessor's Office Budget Narrative 14-15
Supervisor's Office Budget Narrative 16-17
Budget Ordinance 18-22
General Assistance Caseload 23-24
The Proposed Budget 25-38
3
-r
u7��lL ,l�Sty d l'..1 a storl
April 1, 2010
Dear Trustees of the Town of the City of Evanston,
As Township Supervisor and Treasurer of all funds received for the Town of the City of
Evanston, I am pleased to submit the proposed 2010-2011 Budget for your review and
approval.
The FY2010-2011 Budget maintains the Township's mission in regard to the functions of
the Township Assessor's office, Supervisor's office and Township General Assistance
Program. This budget maintains a high quality service delivery level for general
assistance and emergency assistance clients.
The FY2010-2011 Budget for the General Assistance Program is $1.253.053.00. The
budget includes $986,553.00 in anticipated property tax revenue; $1,500.00 in projected •
interest; $15,000.00 in projected SSI reimbursements and $250,000.00 from the General
Assistance Fund Balance.
The budget maintains the property tax levy at the 2009-2010 level. Increases
2010-2011 Proposed Budget $ 1,253,053.00
2010-2011 Proposed Expenditures $ 1.234.148.00
$ 18,905.00
The FY2010-2011 Budget for the Town of Evanston is $695.753.00 The Budget
includes: $295,753.00 in anticipated property tax revenue; $50,000.00 in replacement tax
ad $350,000.00 from the Town Fund Balance.
2010-2011 Proposed Budget $ 695,753.00
2010-2011 Proposed Expenditures $ 668.748.00
$ 26,955.00
4
• The following are the highlights of the proposed budget:
1. Real Estate Property Tax
The budget proposes no increase in the property tax for the General Assistance
Fund and Town Fund based on the Consumer Price Index (CPI). Tax cap laws
governing the Township only allow a maximum increase of 5% or the Consumer
Price Index (whichever is less).
2. Client Payments
The budget proposes an increase of $117,586.00 in this line item. This increase is
basically due to the inclusion of funding for agencies for supportive services to
General Assistance clients. The 2010-2011 proposed budget estimates an average
of 90 clients per month. The maximum grant amount is $400.00 per month. The
amount for the proposed 50150 Program is reduced to $3,000.00. The program
Will assist with 50% of the starting wage up to a maximum of $1,500.00 for
clients that are hired by an employer. This employment may be on a trial basis.
3. Wages
The budget does not propose an increase in the base payroll of the General
Assistance Office. An overall 3% increase is budgeted for merit increases based
on performance evaluations.
4. General Assistance Administrative Overhead
• The budget proposes an increase of $81,235.00 in the overall administrative
budget of the general assistance office. The major increases are due to increased
health care cost, increase in the IIVW from 4.9% to 7%, and an allocated cost for
the purchase of new data processing for GA and EAS called VisualNet to replace
the outdated data processing software.
•
5. Work Opportunity Program (WOP)
The budget proposes a slight increase in the transportation costs for participants in
the WOP program.
6. Medical Payment Systems
The proposed budget proposes a decrease in the line items or medical based on
the usage of the services in 2009-2010.
7. Emergency Assistance Services
The proposed budget increases the overall EAS budget by $5000. The amount of
funds for emergency assistance purposes is increased to $75,000.00 for utility
assistance, delinquent rental and mortgage and condominium assessments. The
maximum amount a client can receive during a year for utilities is $500. The
maximum for one month delinquent rental or mortgage assistance is $1200 and
$750 maximum for assessment payment.
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g. Assessor's Office
The Assessor's proposed budget includes an increase of $77,351.00.
The major change that is being proposed in the Assessor's budget is staffing.
Currently the office has an Assessor Assistant. It is being proposed that in
addition to the Assistant, a Deputy Assessor will be hired. Also, since this will be
a re -assessment year, two part time positions are proposed for the time period of
this re -assessment.
9. Supervisor's Office
The proposed budget has a slight decrease in costs.
10. Community Action
The proposed budget allocates $45,550.00 to be used for community action
program initiatives. $650.00 is earmarked for Veteran services related to the
purchase of the flags for the graves of veterans. $20,000.00 is proposed to support
the Mayor's Summer Youth Employment Program, $5,000.00 for the Youth
Summit, $5000.00 for new youth initiative, $5000 for West End Market, and
other initiatives that address senior, youth, disabled and mental health needs and
general needs of the community.
11. Community Purchased Services
The budget proposes an increase of $24,164.00 ($324,164.00) from the Town
Fund to support Community Purchased Services in an agreement with the City of •
Evanston. A total of $400,000.00 is being allocated between the Town Fund and
General Assistance Fund for support of Community Purchased Services.
12. Legal Fees
The legal fees are budgeted as a separate line item. $50,000.00 in projected in
this line item for expenditures related to Township legal issues.
The budget presented in this document is balanced and projects surpluses in both the
General Assistance Fund for $18,905.00 and the Town Fund for $26,955.00.
I am available to answer any questions related to the Supervisor's Office and General
Assistance Office proposed budget. The Assessor is available to answer any questions
related to the Assessor's proposed budget.
Patricia A. Vance
Township Supervisor/Treasurer
Town of the City of Evanston
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• Township of Evanston, 2010-2011 Budget
Executive Summary
I. Introduction
The Town of the City of Evanston has coterminous boundaries with the City of Evanston.
Township government is one of the oldest forms of government in Illinois. Briefly
summarized, townships are responsible for three mandatory functions: a general
assistance program to qualifying residents, maintaining township road district highways
and bridges, and appraising property value in all counties other than Cook. Townships
also have a variety of statutory responsibilities which are somewhat lesser known, but
equally important. For example, they may provide senior services and youth programs.
Townships have been given various powers, which they may exercise depending upon
the local needs of their constituencies and the activism of the township officials. Each
township has the corporate capacity to exercise the powers granted to it, or necessary
implied, and no others. A Township may exercise only those powers conferred upon it
by statute. This limitation is called, "Dillon's Rule" and affects all Illinois governments
except home rule municipalities and counties.
• There are two elected officials for the Township of Evanston: The Township Supervisor
and the Township Assessor. Both positions are considered part-time. The Assessor has a
staff and office. The Township Supervisor supervises the general assistance office and is
the Treasurer for all funds received for the Township. Because of the coterminous nature
of the township and city, the Aldermen also serve in a dual capacity as Trustees for the
Township.
•
In Evanston Township, the City of Evanston has assumed the majority of the statutory
responsibilities that a township can provide. The statutes do not allow the city to
administer the general assistance program.
H. Budget Summary
The total anticipated operating budget for FY2010-2011 for the Township of Evanston is
$1,948,806.00, this includes $1,253,053.00 from the General Assistance Fund and
$695,753.00 from the Town fund.
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III. Fiscal Constraints
Tax caps affect the township. Therefore, the amount of revenue received is the
Consumer Price Index or 5% (whichever is less). Currently the Consumer Price Index is
at less that 1 %. Because the Trustees have insured that the tax levy was increased in
prior years, the Township has been able to realize all of the revenue that was due under
the current law and tap caps to maintain its fiscal viability. The Township has been able
to maintain a fund balance over the last three years that will allow the Township to use
part of its fund balance to support its activities, particularly the General Assistance Fund.
The law requires that all eligible clients are serviced. A lack of funds cannot be exercised
to deny General Assistance. Since the only major source of funding is property taxes, the
Township General Assistance Fund must maintain a sufficient cash fund balance.
IV. Funds
The township's operating funds mainly come from property taxes. The property taxes are
allocated to two funds: Town General Fund and General Assistance Fund. The total
property tax rate is about $.07 per $100.00 of equalized assessed value (approximately
2.5 cents for the Town Fund and 4.5 cents for the General Assistance Fund. The tax
revenue is received twice a year. Each fund is a separate accounting entity with a self -
balancing set of accounts. The law allows for the transfer of funds from the Town •
General Fund to the General Assistance fund, but does not allow the transfer of funds
from the General Assistance Fund to the Town General Fund.
The FY2010-2011 property tax revenue for the entire Township of Evanston is projected
to be $1.282306.00. This represents $986,553.00 in projected tax revenue from the
General Assistance Fund and $295,753.00 in projected tax revenue from the Town Fund.
V. Other Funds
In addition to the property taxes, the FY2010-2011 budget proposes the use of funds from
the following sources:
Interest- Interest earned on the interest bearing accounts
where the Township funds are deposited. This is
very limited amount due to low interests rates being
paid and delays in the receipt of tax income.
SSI Reimbursement- The Township General Assistance Office, according
to the law, can be reimbursed GA benefit funds that
were expended on a person found to be eligible for
SSI (with the exception of the costs related to •
medical expenses).
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Replacement Taxes: Replacement taxes are revenues collected by the
state of Illinois and paid to local governments to
replace money that was lost by local governments
when their powers to impose personal property
taxes on corporations, partnerships, and other
business entities were taken away.
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THE GENERAL ASSISTANCE
PROGRAM BUDGET
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THE GENERAL ASSISTANCE PROGRAM
The administration of a program of General Assistance to persons in need is the major
function performed by the Township of Evanston. The Illinois statues (60 ILCS 1/70-60)
gives the sole authority in the area of General Assistance to the Supervisor. The statue
also gives the Supervisor the authority to operate an emergency assistance component
with the use of General Assistance funds.
The Township General Assistance Program is a financial aid program designed to meet
basic maintenance requirements for a livelihood compatible with health and well-being,
plus any necessary medical treatment, care and supplies required .because of illness or
disability for which they is no other source to receive. The assistance is provided on a
monthly payment basis to or on behalf of eligible assistance units by the General
Assistance Office.
The client assistance level is set by the Supervisor and cannot be below the maximum aid
that Public Aid would give ($212.00). The budget for 2010-2011 proposes a maximum of
90 clients per month. The maximum monthly grant rate is not to exceed $400.00. This
includes a maximum of $200.00 for rental assistance paid directly to the property
owner/designated agent and $200.00 in cash disbursements ($100.00 on the 1"and 16�' of
each month). A rental subsidy will not exceed the proportion to the amount being paid
• directly by the client (i.e. if a housing voucher is in use, the payment is the client's share
based on the calculation by the Housing Authority) nor more than $200.00
The General Assistance fund also has an allocation of $75,000.00 to assist eligible non -
GA Township residents with the payment of utilities- water, electric and heating (gas,
propane, oil), delinquent mortgage and condo assessments in an emergency situation.
The 2010-2011 line item of $3,000.00 to be used to support a 50/50 Program aimed at
assisting with the placement of clients with "severe barriers" and training in a specialized
skill. It would assist with 50% of the starting wage up to a maximum of $1500.00 for
clients that are hired by an employer. This employment subsidy may be used for trial
employment.
In order to administer the General Assistance Program in Evanston Township, the
Supervisor has determined that the following staff is needed:
Executive Director
EAS/Case Manager
EAS Administrative Assistant (part-time)
Confidential Accounts/Human Resources Manager
Case Coordinator/WOP Counselor
• Office Manager
Part-time Maintenance Person
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The staff is responsible for the administration of the General Assistance and Emergency •
Assistance Program. The General Assistance Office Staff also handles the financials
related to bill payments of the Supervisor's and Assessor's Office.
WORK OPPORTUNITY PROGRAM
EVANSTON TOWNSHIP GENERAL ASSISTANCE OFFICE
TOWNSHIP SUPERVISOR
Executive Director
Confidential Accounts/Human EASISpecial ProjectsManager Case CoordinatorMOP Counselor; Maintenance Person
Resources Manager
Office Manager EAS Part-time Aid
As part of General Assistance, townships are required to establish a community work
program. There are two options to the program: job training and workfare. Clients who
are not on GA because of medical inability to work must participate in either a direct
worksite placement are be involved in "job club". The clients in job club are required to
attend a two-hour session on Mondays, Wednesdays and Fridays. Those in job club are •
viewed as more "job ready". Some clients who have minimum skills and are in need of
"on -the job training" are placed on worksites to enhance their work skills. There are
others who cannot reasonably be expected to obtain a job. In the workfare program, they
participate in tasks that are designed to benefit the community.
PARTNERSHIP AND CONTRACTUAL SERVICES
The General Assistance Office establishes working arrangements with the Evanston One
Stop and other not for profit organizations to better assist clients with counseling,
employment and training opportunities. In 2010-2011, the Township General Assistance
will be partnering with the Youth Job Center to assist clients 18 to 24 years. The office
will also explore partnering with ECDC for an Urban Gardening Entrepreneurial program
for ex -offenders. A Community Purchase of Service Agreement to be entered into with
PEER Services and Trilogy.
Many of the clients are also in need of remedial education. Oakton Community has been
a continued partner in this endeavor.
MEDICAL PAYMENT SYSTEMS:
The General Assistance guidelines require the provision of "necessary" medical services
as defined by the Illinois Department of Public Aid. If there are no other sources to .
provide the necessary services then the Township is responsible for making payment.
12
• The township reimburses the provider at the Public Aid rate. Currently the township also
provides for some services that IDHS does not provide. The Township also has the
responsibility to assist with needed medical supplies for the "necessary" medical
treatment.
•
•
In addition, the monitoring of the provision of medical services is closely examined with
ways of cutting costs. Ensuring that clients receive quality services is a constant priority.
The Township General Assistance Office has opted to participate in a catastrophic
insurance program to eliminate possible financial hardship related to the payment of
medical bills.
EMERGENCY ASSISTANCE PROGRAM:
Emergency Assistance Services are provided to non -eligible General Assistance clients
who meet the established criteria for the services. The services include payment of
delinquent rent, mortgage and assessments, utility payments and emergency food
vouchers.
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ASSESSOR'S BUDGET
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THE ASSESSOR'S OFFICE
The Evanston Township Assessor's office works as an adjunct to the Cook County Assessor, whose
stated mission is "to serve the public professionally and responsibly by establishing fair and
accurate assessments, seeking equitable tax policies and communicating this information simply and
understandably."
Specifically, the mission is to serve Evanston Township taxpayers by assisting them in securing exemptions,
preparing and filing assessment appeals, correcting property description errors, researching all available
information pertinent to their properties.
Our goal is to educate taxpayers about all aspects of Cook County's unique property tax system and its
procedures. Illinois state laws mandate that each of Cook County's 30.suburban Township Assessors
maintain up-to-date records of all sales transfers, building permits, and other changes and factors that
could affect the Market Valuation of each property.
The City of Evanston issues building permits to build, renovate or improve properties. Our office records
the specifics of the permits and forwards them to the Cook County Assessor.
The City of Evanston also issues Sales Transfer Declarations which indicate the sales prices of properties.
The originals are first sent to the Cook County Recorder of Deeds and then are returned to the Evanston
Township Assessor for inclusion in the computer database and files in the local office.
15
E
he clity of F an
—'T a
SUPERVISOR'S, OFFICE/
COMMUNITY ACTION
PROGRAMS
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THE TOWNSHIP SUPERVISOR'S OFFICE
The Supervisor is the chief executive officer of the Township. The Supervisor serves as
supervisor of General Assistance. The Supervisor has numerous financial reporting
responsibilities, and is also the treasurer of all Township funds. The Supervisor receives
and pays out all moneys raised in the Township. The Supervisor must keep a just and
true account of the receipts and expenditures of all moneys that come into the
Supervisor's possession by virtue of the office.
The budget for the Supervisor's office comes from the Town Fund. The Supervisor's
budget includes two major line items: An accountant and auditor. Also, all of the
Township membership dues, educational conferences, meetings and salary for the
Supervisor are included in this budget.
Neither the Supervisor's Office nor the Township employs any staff. The staff
supervised by the Supervisor is employed by the General Assistance Program and funded
from the General Assistance Fund.
The Supervisor also currently oversees the direction of the community action activities
• funded by the Township as well as the Community Purchase of Services Agreements in
an agreement with the City of Evanston. The Township budget has a proposed amount
of $45,550.00 for community action initiative and $324,164.00 for Community Purchase
of Service Agreements from local not -for profit organizations.
is
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THE ORDINANCE
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C7
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TOWNSHIP OF EVANSTON
GA FUND
CASELOAD PROJECTIONS/
CLIENT PAYMENT'S
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Thc City OF Rval,titnr,
TOWNSHIP OF EVANSTON
BUDGET FY2010-2011 GA FUND
Caseload Projections
Account # Descriptions
Case Projection #90
Monthly Maximum Grant Allowable: $400.00
Projected (Rent)
$150,000.00
Projected (Personal)
$210, 000.00
Client Other Needs
$ 250.00
50150 Program
$ 3,000.00
EAS Services
$ 75,500.00
Client Contractual Services
$120,836.00
Total Client Payments
Budget
FY2010-2011
$484,086.00
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'1Iit; BUDGET
25
Evanston Township General Assistance Office
Fiscal Year Ending
General Assistance Fund - Revenue & Expenditures 03/31/2011
4/1/2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Previous Tax Year Levy
$
986,553.00
$
986,553.00
$
-
$
986,553.00
Interest
$
1,318.00
$
9,000.00
$
(7,682.00)
$
1,500.00
SSI Reimbursement
$
20,197.00
$
15,000.00
$
5,197.00
$
15,000.00
Transfer from Fund Balance
$
100,000.00
$
100,000.00
$
-
$250,000.00
Total Revenue
$
1,108,068.00
$
1,110,663.00
$
(2,486.00)
$
1,253,063.00
Client Payments
$
310,338.00
$
366,500.00
$
56,162.00
$
484,086.00
Payroll
$
236,351.00
$
234,259.00
$
(2,092.00)
$
291,068.00
GA Administrative Overhead
$
223,296.00
$
235,555.00
$
12,259.00
$
315,494.00
Work Opportunity Program (WOP)
$
86,700.00
$
89,468.0.0
$
2,768.00
$
8,000.00
Medical Payments Systems (MPS)
$
34,729.00
$
93,500.00
$
58,771.00
$
60,500.00
Emergency Assistance Services (EAS)
$
61,471.00
$
70,000.00
$
8,529.00
$
75,000.00
Total Expenditures
$
952,886.00
$
1,089,282.00
$
138,397.00
$
1,234,148.00
Net Income (Loss)
$
156,183.00
$
21,271.00
$
133,912.00
$
18,905.00
Page 1 of 15
CLIENT EXPEO • •
Evanston Township General Assistance Office
General Assistance Fund - Revenue & Expenditures
Fiscal Year Ending
03/31/2011
4/1/2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Rent Expense
$
123,894.00
$
180,000.00
$
56,106.00
$
150,000.00
Personal Expense
$
185,900.00
$
180,000.00
$
(5,900.00)
$
210,000.00
Other Needs
$
64.00
$
500.00
$
436.00
$
250.00
50/50 Program
$
480.00
$
6,000.00
$
5,520.00
$
3,000.00
Client Contractual Services
$
-
$
-
$
-
$
120,836.00
Total Expenditures
$
310,338.00
$
366,600.00
$
56,162.00
$
484,086.00
Page 2 of 15
Evanston Township General Assistance Office
Fiscal Year Ending
General Assistance Fund - Revenue & Expenditures 03/31/2011
411 /2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Executive Director
$
72,563.00
-------------------------------------------------------------
$
72,284.00
$
(279.00)
$
72,284.00
Office Manager
$
43,768.00
$
43,600.00
$
(168.00)
$
43,600.00
EAS Manager/Case Worker
$
33,500.00
$
33,500.00
$
-
$
33,500.00
EAS Administrative Assistant
$
15,209.00
$
13,902.00
$
(1,307.00)
$
13,902.00
Case Coordinator/WOP Counselor
$
-
$
-
$
-
$
48,331.00
Confidential Accounts/Personnel Manager
$
59,267.00
$
59,040.00
$
(227.00)
$
59,040.00
Maintenance Person
$
12,044.00
$
11,933.00
$
(111.00)
$
11,933.00
Merit Increases
$
-
$
-
$
-
$
8,478.00
Total Expenditures
$
236,351.00
$
234,269.00
$
(2,092.00)
$
291,068.00
Page 3 of 15
• • •
Evanston Township General Assistance Office
Fiscal Year Ending
General Assistance Fund - Revenue & Expenditures 03/31/2011
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Unemployment Tax State
$
3,196.00
$
5,009.00
$
1,813.00
$
6,000.00
FICA
$
18,081.00
$
17,921.00
$
(160.00)
$
21,6*18.00
IMRF
$
18,897.00
$
11,994.00
$
(6,903.00)
$
19,612.00
Medical & Life Insurance
$
62,084.00
$
55,000.00
$
(7,084.00)
$
75,054.00
General Insurance
$
8,690.00
$
9,000.00
$
310.00
$
9,000.00
Supplies
$
13,116.00
$
12,000.00
$
(1,116.00)
$
14,000.00
Postage
$
1,211.00
$
1,500.00
$
289.00
$
2,000.00
Printing & Duplicating
$
762.00
$
3,000.00
$
2,238.00
$
2,000.00
Contract Services
$
20,216.00
$
30,000.00
$
9,784.00
$
30,000.00
Payroll Processing
$
2,148.00
$
2,500.00
$
352.00
$
2,600.00
Membership/Dues/Subs.
$
390.00
$
1,000.00
$
610.00
$
800.00
Advertising
$
26.00
$
1,000.00
$
974.00
$
2,000.00
Data Processing
$
-
$
2,000.00
$
2,000.00
$
28,000.00
Training
$
-
$
3,500.00
$
3,500.00
$
5,000.00
Seminars & Conferences
$
4,621.00
$
4,000.00
$
(621.00)
$
4,500.00
Staff Travel & Mileage
$
1,115.00
$
1,500.00
$
385.00
$
1,500.00
Page 4 of 15
Evanston Township General Assistance Office
Fiscal Year Ending
General Assistance Fund - Revenue & Expenditures 03/31/2011
4/1 /2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Phone
$
10,321.00
$
10,000.00
$
(321.00)
$
10,500.00
Utilities
$
6,842.00
$
9,000.00
$
2,158.00
$
9,700.00
Equipment Purchase
$
160.00
$
3,000.00
$
2,840.00
$
2,000.00
Rent
$
48,131.00
$
48,131.00
$
-
$
64, 810.00
Storage Rental
$
2,387.00
$
2,500.00
$
113.00
$
2,500.00
Contingency
$
-
$
1,000.00
$
1,000.00
$
1,000.00
Bank Fees
$
902.00
$
1,000.00
$
98.00
$
1,000.00
Total Expenditures
$
223,296.00
$
-------------------------------------------------
235,555.00
$
12,259.00
$
316,494.00
Page 5of15
WOP PROGRO • •
Evanston Township General Assistance Office
Fiscal Year Ending
General Assistance Fund - Revenue & Expenditures 03/31/2011
411 /2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Case Coordinator I.WOP Counselor
$
48,516.00
$
48,331.00
$
(185.00)
$
-
FICA
$
3,712.00
$
3,697.00
$
(15.00)
$
-
IMRF
$
2,407.00
$
2,475.00
$
68.00
$
-
Medical & Life Insurance
$
6,175.00
$
5,786.00
$
(389.00)
$
-
Uniforms/Shoes
$
-
$
500.00
$
500.00
$
500.00
Other Needs
$
581.00
$
500.00
$
(81.00)
$
500.00
Travel & Education
$
-
$
500.00
$
500.00
$
-
Transportation
$
4,093.00
$
3,500.00
$
(593.00)
$
5,000.00
Telephone
$
1,800.00
$
2,000.00
$
200.00
$
-
Utilities
$
2,737.00
$
3,500.00
$
763.00
$
-
Equipment Purchase
$
-
$
2,000.00
$
2,000.00
$
2,000.00
Rent
$
16,679.00
$
16,679.00
$
-
$
-
Total Expenditures
$
86,700.00
$
89,468.00
$
2,768.00
$
8,000.00�
Page 6 of 15
CLIENT MEDICAL
Evanston Township General Assistance Office
Fiscal Year Ending
General Assistance Fund - Revenue & Expenditures 03/31/2011
4/1/2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Hospital Inpatient
$
667.00
$
25,000.00
$
24,333.00
$
5,000.00
Hospital Outpatient
$
5,908.00
$
1,000.00
$
(4,908.00)
$
8,000.00
All Other Physicians
$
1,351.00
$
5,000.00
$
3,649.00
$
3,000.00
Drugs
$
18,886.00
$
50,000.00
$
31,114.00
$
30,000.00
Other Medical
$
2,625.00
$
1,000.00
$
(1,625.00)
$
4,000.00
Glasses
$
247.00
$
500.00
$
253.00
$
500.00
Emergency Room Physician
$
279.00
$
1,000.00
$
721.00
$
1,000.00
Psych Outpat/Mental Assessment
$
376.00
$
2,000.00
$
1,624.00
$
2,000.00
Transport/Ambulatory Services
$
-
$
500.00
$
500.00
$
500.00
Catastrophic Insurance
$
3,175.00
$
3,500.00
$
325.00
$
3,500.00
X-Rays
$
1,215.00
$
4,000.00
$
2,785.00
$
3,000.00
Total Expenditures
$
34,729.00
$
93,600.00
$
68,771.00
$
60,600.00
Page 7 of 15
0
EAS SERVICES
Evanston Township General Assistance Office
General Assistance Fund - Revenue & Expenditures
Fiscal Year Ending
03/31/2011
411/2009
3/31/2010
Budget
Proposed
Description
-----------------------------------------------------------------------------------------------------------------
Estimated Actual
2009-2010
Variance
2010-2011
-----------------------------------------------------------------------------------------------------------------
Housing Assistance
$
48,932.00
$
50,000.00
$
1,068.00
$
60,000.00
Food Assistance
$
3,904.00
$
5,000.00
$
1,096.00
$
5,000.00
Utilities
$
------------------------------------------------------------------------------
8,635.00
$
15,000.00
$
6,365.00
$
10,000.00
Total Expenditures
-------------------------------------------------------------------------------
$
-------------------------------------------------------------------------------
-------------------------------------------------------------------------------
61,471.00
$
70,000.00
$
8,629.00
$
75,000.00
Page 8 of 15
Evanston Township
Fiscal Year Ending
Town Fund - Revenue & Expenditures 03/31/2011
4/1/2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Property Tax Tax Levy
$
295,753.00
$
295,753.00
$
-
$
295,753.00
Replacement Property Tax
$
55,548.00
$
40,000.00
$
15,548.00
$
50,000.00
Transfer from Fund Balance
$
200,000.00
$
200,000.00
$
-
$
350,000.00
Interest
$
603.00
$
6,000.00
$
(5,397.00)
$
-
Total Revenue
$
651,904.00
$
641,763.00
$
10,151.00
$
696,763.00
Assessor's Office
$
83,592.00
$
90,703.00
$
7,111.00
$
168,054.00
Legal Fees
$
61,043.00
$
-
$
(61,043.00)
$
50,000.00
Supervisor
$
66,543.00
$
82,998.00
$
12,455.00
$
81,030.00
Community Purchased Services
$
300,000.00
$
300,000.00
$
-
$
324,164.00
Community Action Programs
$
28,108.00
$
45,550.00
$
17,442.00
$
45,550.00
Total Expenditures
$
639,286.00
$
519,261.00
$
(24,036.00)
$
668,798.00
Net Income (Loss)
$
12,618.00
$
22,602.00
$
(13,884-00)
$
26,965.00
Page 9 of 15
•
• • •
Evanston Township
Fiscal Year Ending
Town Fund - Revenue & Expenditures 03/31/2011
4/1 /2009
3/31/2010
Budget
Proposed
Description
-----------------------------------------------------------------------------------------------------------------
Estimated Actual
2009-2010
Variance
2010-2011
---------------------------------------------------------------------------------------------------------------
Assessor
$
6,501.00
$
6,501.00
$
-
$
8,000.00
Deputy Assessor
$
-
$
-
$
-
$
40,000.00
Assessor Assistant
$
32,342.00
$
31,000.00
$
(1,342.00)
$
31,620.00
Part-time Contractual Assistant
$
-
$
-
$
-
$
6,000.00
Unemployment Tax -State
$
1,205.00
$
1,910.00
$
705.00
$
3,105.00
FICA/Medicare Tax Expense
$
2,724.00
$
2,984.00
$
260.00
$
6,850.00
IMRF
$
402.00
$
1,997.00
$
1,595.00
$
5,014.00
Medical & Life Insurance
$
5,951.00
$
6,000.00
$
49.00
$
23,586.00
Supplies
$
2,773.00
$
2,000.00
$
(773.00)
$
3,000.00
Postage
$
79.00
$
1,000.00
$
921.00
$
1,000.00
Printing and Duplicating
$
577.00
$
1,000.00
$
423.00
$
1,500.00
Sid Well Maps
$
191.00
$
400.00
$
209.00
$
400.00
Contract Service
$
1,966.00
$
1,300.00
$
(666.00)
$
1,500.00
Payroll Processing
$
1,601.00
$
532.00
$
(1,069.00)
$
1,300.00
Dues & Subscriptions
$
390.00
$
1,000.00
$
610.00
$
1,000.00
Page 10 of 15
Evanston Township General Assistance Office
Fiscal Year Ending
Town Fund - Revenue & Expenditures 03/31/2011
4/1/2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Travel/Education
$
3,719.00
$
4,000.00
$
281.00
$ 2,000.00
Staff Travel/Mileage
$
-
$
-
$
-
$ 2,000.00
Phone
$
2,420.00
$
4,000.00
$
1,580.00
$ 3,000.00
Utilities
$
2,962.00
$
2,500.00
$
(462.00)
$ 3,000.00
Equipment Maintenance
$
935.00
$
3,500.00
$
2,565.00
$ 3,000.00
Equipment Purchase
$
-
$
2,000.00
$
2,000.00
$ 4,000.00
Rent
$
16,679.00
$
16,679.00
$
-
$ 16,679.00
Contingency
$
175.00
$
400.00
$
225.00
$ 500.00
Total Expenditures
$
83,692.00
$
90,703.00
$
7,111.00
$ 168,054.00
Page 11 of 15
0 • •
0 0 0
Evanston Township
Fiscal Year Ending
Town Fund - Revenue & Expenditures 03/31/2011
4/1 /2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Supervisor Salary
$
13,233.00
$
13,067.00
$
(166.00)
$
13,400.00
FICA/Medicare
$
1,003.00
$
1,025.00
$
22.00
$
1,100.00
IMRF
$
143.00
$
686.00
$
543.00
$
930.00
Contract Services
$
-
$
4,000.00
$
4,000.00
$
-
Legal
$
-
$
500.00
$
500.00
$
500.00
Auditing Services
$
20,840.00
$
28,000.00
$
7,160.00
$
28,000.00
Accounting Services
$
25,621.00
$
25,620.00
$
(1.00)
$
30,000.00
Dues & Subscriptions
$
2,304.00
$
5,100.00
$
2,796.00
$
3,000.00
Travel/Conference
$
3,302.00
$
4,000.00
$
698.00
$
4,000.00
Contingency
$
-
$
1,000.00
$
1,000.00
$
-
BankingFees
$
97.00
$
-
$
(97.00)
$
100.00
Total Expenditures
$
66,643.00
$
82,998.00
$
16,465.00
$
81,030.00
Page 12 of 15
Evanston Township
Town Fund - Revenue & Expenditures
Community Purchased Services
Fiscal Year Ending
03/31 /2011
4/1/2009
3/31/2010
Budget
Proposed
Description
Estimated Actual
2009-2010
Variance
2010-2011
Collaborative Supportive Housing Program
$
-
$
-
-
$
3,512.00
Childcare Network of Evanston
$
25,000.00
$
25,000.00
$ -
$
50,000.00
Peer Services
$
69,400.00
$
69,400.00
$ -
$
-
Family Focus
$
-
$
-
$ -
$
19,800.00
Legal Assistance Foundation
$
-
$
-
$ -
$
31,504.00
YOU
$
-
$
-
$ -
$
25,000.00
Community Defender Office
$
32,400.00
$
32,400.00
$ -
$
28,512.00
Housing Options
$
25,400.00
$
25,400.00
$ -
$
22,000.00
Shore Community Services
$
-
$
-
$ -
$
11,820.00
Trilogy Inc.
$
7,200.00
$
7,200.00
$ -
$
-
Evanston Northshore YWCA
$
4,900.00
$
4,900.00
$ -
$
6,600.00
Child Care Center of Evanston
$
18,200.00
$
18,200.00
$ -
$
16,016.00
Connections For The Homeless
$
22,900.00
$
22,900.00
$ -
$
24,200.00
Page 13 of 15
Community Mased Services 0 0
4/1/2009
3/31/2010 Budget Proposed
Description Estimated Actual 2009-2010 Variance 2010-2011
Infant Welfare Soceity $ 25,000.00 $ 25,000.00 $ - $ 25,000.00
North Shore Senior Services $ 25,000.00 $ 25,000.00 $ - $ 35,200.00
Metropolitan Family Services $ 25,000.00 $ 25,000.00 $ - $ 25,000.00
Thresholds $ 9,800.00 $ 9,800.00 $ - $ -
Center For Independent Futures $ 9,800.00 $ 9,800.00 $ - $ -
Total Expenditures $ 300,000.00 $ 300,000.00 $ - $ 324,164.00
Community Action Initiatives
Community Action Programs
Veteran Services
Summer Youth Program
Total Expenditures
$ 12,550.00
$
30,000.00
$
17,450.00 $
24,900.00
$ 558.00
$
550.00
$
(8.00) $
650.00
$ 15,000.00
$
15,000.00
$
- $
20,000.00
-----------------------
$ 28,108.00
$
46,560.00
$
17,442.00 $
4.5,550.00
Page 14 of 15
TRUSTEES
Town Fund - Revenue & Expenditures
Description
Legal Services
Evanston Township
4/1/2009
3/31/2010 Budget
Estimated Actual 2009-2010
$ 61, 043.00 $
Page 15 of 15
Fiscal Year Ending
03/31 /2011
Variance
- $ (61,043.00) $
Proposed
2010-2011
50,000.00