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HomeMy WebLinkAboutORDINANCES-2012-01T-O-12• 5/3/12 1 T-O-12 AN ORDINANCE Proposed Budget and Appropriation Ordinance For Town Purposes, For Year Ending March 31, 2013 WHEREAS, a tentative Budget and Appropriations Ordinance for the Town of the City of Evanston, Cook County, Illinois, was prepared and filed in the Office of the Town Clerk; and WHEREAS, a public hearing was held on the Budget and Appropriation Ordinance; and WHEREAS, all persons desiring to be heard on the matter of the budget were heard, and the Budget was submitted to the Board of Trustees of the Town of the City of Evanston, Cook County, Illinois. BE IT ORDAINED BY THE BOARD OF TRUSTEES OF THE TOWN OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the following Budget for the fiscal year commencing April 1, 2012 and ending March 31, 2013, attached as Exhibit A, be and is hereby approved and adopted. SECTION 2: That there is hereby appropriated for use of this Town for said fiscal year, the following: FROM THE TOWN FUND, A TOTAL OF $235,753.00 FROM THE GENERAL ASSISTANCE FUND A • TOTAL OF $886,553.00 TOTAL APPROPRIATIONS (1) $1,122,306.00 SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: -/,glom Adopted: l� Attest: 4To Clerk , 2012 Approved: , 2012 , 2012 ia"k" l�f /"'r�,�-c� Patricia A. Vance, Supervisor Approved as to form: Townsliip Trustees Att6fney is 9, -2- • n L.J EXHIBIT A TOWN OF THE CITY OF EVANSTON PROPOSED ANNUAL BUDGET FISCAL YEAR 2012-2013 -3- Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/31/2013 Description Previous Tax Year Levy Interest SSI Reimbursement Other/Miscellaneous Transfer from GA Fund Balance Total Revenue GA Client Expenditures GA Payroll GA Administrative Expenses GA WOP Expenditures GA Medical Expenditures GA Emergency Assistance Services Total Expenditures Net Income (Loss) 0 4/1 /2011 3/31/2012 Budget Proposed Estimated Actual 2011-2012 Variance 2012-2013 $ 1,049,407.00 $ 986,553.00 $ 62,854.00 $ 886,553.00 $ 613.00 $ 1,500.00 $ (887.00) $ 300.00 $ 5,400.00 $ 15,000.00 $ (9,600.00) $ 7,500.00 $ 43.00 $ - $ 43.00 $ - $ 24,153.00 ------------------------------------------------------------------------------- $ 192,105.00 $ (167,952.00) $ 385,000.00 ------------------------------------------------------------------------------- $ 1,079,616.00 ------------------------------------------------------------------------------- $ 1,195,158.00 $ (115,542.00) $ 1,279,353.00 ------------------------------------------------------------------------------- $ 430,327.00 $ 546,041.00 $ 115,714.00 $ 584,525.00 $ 270,986.00 $ 270,657.00 $ (329.00) $ 271,064.00 $ 269,796.00 $ 276,210.00 $ 6,414.00 $ 282,565.00 $ 7,887.00 $ 9,000.00 $ 1,113.00 $ 8,500.00 $ 65,416.00 $ 54,750.00 $ (10,666.00) $ 76,600.00 $ 35,204.00 ------------------------------------------------------------------------------- $ 38,500.00 $ 3,296.00 $ 54,500.00 ------------------------------------------------------------------------------- $ 1,079,616.00 ------------------------------------------------------------------------------- $ 1,195,158.00 $ 115,542.00 $ 1,277,754.00 ------------------------------------------------------------------------------- $ - ------------------------------------------------------------------------------- $ - $ - $ 1,599.00 Page of 15 • CLIENT EXPENSES Evanston Township General Assistance Office General Assistance Fund - Revenue & Expenditures Fiscal Year Ending 03/31/2012 411 /2011 3/31/2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 Rent Expense $ 145,816.00 $ 200,000.00 $ 54,184.00 $ 160,000.00 Personal Expense $ 201,407.00 $ 240,000.00 $ 38,593.00 $ 327,000.00 Other Needs $ 313.00 $ 250.00 $ (63.00) $ 400.00 50/50 Program $ - $ 3,000.00 $ 3,000.00 $ 3,000.00 Client Contractual Services $ ------------------------------------------------------------------------------- 82,791.00 $ 102,791.00 $ 20,000.00 $ 94,125.00 Total Expenditures ------------------------------------------------------------------------------- $ ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 430,327.00 $ 546,041.00 $ 115,714.00 $ 584,525.00 Page 2 of 15 GA PAYROLL Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/3/12013 4/1 /2011 3/31/2012 Budget Proposed Description ----------------------------------------------------------------------------------------------------------------- Estimated Actual 2011-2012 Variance 2012-2013 ----------------------------------------------------------------------------------------------------------------- Executive Director $ 72,284.00 $ 72,284.00 $ - $ 72,284.00 Office Manager $ 43,600.00 $ 43,600.00 $ - $ 43,600.00 EAS Manager/Case Worker $ 33,500.00 $ 33,500.00 $ - $ 33,500.00 EAS Administrative Assistant $ 14,309.00 $ 13,902.00 $ (407.00) $ 14,309.00 Case Coordinator/WOP Counselor $ 48,253.00 $ 48,331.00 $ 78.00 $ 48,331.00 Confidential Accounts/Personnel Manager $ 59,040.00 $ 59,040.00 $ - $ 59,040.00 Total Expenditures ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- $ ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 270,986.00 $ 270,657.00 $ (329.00) $ 271,064.00 Page 3 of 15 0 • �. • GA ADMINISTRATIVE COSTS Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/31/2012 4/1 /2011 3131 /2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 Unemployment Tax State $ 3,837.00 $ 4,000.00 $ 163.00 $ 4,000.00 FICA $ 20,607.00 $ 19,000.00 $ 1,607.00 $ 20,607.00 IMRF $ 21,136.00 $ 20,000.00 $ (1,136.00) $ 21,136.00 Medical & Life Insurance $ 78,161.00 $ 65,000.00 $ (13,161.00) $ 78,161.00 General Insurance $ 7,432.00 $ 7,000.00 $ (432.00) $ 7,500.00 Supplies $ 12,681.00 $ 14,000.00 $ 1,319.00 $ 10,000.00 Postage $ 2,053.00 $ 1,500.00 $ (553.00) $ 2,200.00 Printing & Duplicating $ 1,338.00 $ 2,000.00 $ 662.00 $ 1,500.00 Contract Services $ 19,970.00 $ 30,000.00 $ 10,030.00 $ 20,000.00 Payroll Processing $ 2,093.00 $ 2,500.00 $ 407.00 $ 2,200.00 Membership/Dues/Subs. $ 1,301.00 $ 600.00 $ (701.00) $ 1,301.00 Advertising $ - $ 2,000.00 $ 2,000.00 $ - Data Processing $ 8,398.00 $ 10,000.00 $ 1,602.00 $ 5,000.00 Training $ - $ 2,500.00 $ 2,500.00 $ 1,000.00 Seminars & Conferences $ 2,779.00 $ 2,500.00 $ (279.00) $ 2,500.00 Staff Travel & Mileage $ 819.00 $ 1,500.00 $ 681.00 $ 1,000.00 Page 4 of 15 GA ADMINISTRATIVE COSTS Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/31/2013 4/1/2011 3/31/2012 Budget Proposed Description ----------------------------------------------------------------------------------------------------------------- Estimated Actual 2011-2012 Variance 2012-2013 ----------------------------------------------------------------------------------------------------------------- Phone $ 8,214.00 $ 10,500.00 $ 2,286.00 $ 9,000.00 Utilities $ 9,174.00 $ 11,000.00 $ 1,826.00 $ 10,000.00 Equipment Purchase $ 1,364.00 $ 2,000.00 $ 636.00 $ 17,500.00 Rent $ 64,809.00 $ 64,810.00 $ 1.00 $ 64,810.00 Storage Rental $ 2,270.00 $ 2,200.00 $ (70.00) $ 1,250.00 Contingency $ - $ 500.00 $ 500.00 $ 500.00 Bank Fees $ 1,359.00 $ 1,100.00 $ (259.00) $ 1,400.00 Total Expenditures $ ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 269,796.00 $ 276,210.00 $ 6,414.00 $ 282,565.00 0 Pagb5 of 15 • • 0 • WOP PROGRAM Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/31/2013 411 /2011 3/31/2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 Client Uniforms/Shoes $ - $ 500.00 $ 500.00 $ 250.00 Client Other Needs $ 113.00 $ 500.00 $ 387.00 $ 250.00 Client Transportation $ 5,710.00 $ 6,000.00 $ 290.00 $ 6,000.00 Equipment Purchase $ 2,064.00 $ 2,000.00 $ (64.00) $ 2,000.00 Total Expenditures $ 7,887.00 $ 9,000.00 $ 1,113.00 $ 8,500.00 Page 6 of 15 CLIENT MEDICAL Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/31/2013 4/1 /2011 3/31/2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 Hospital Inpatient $ 238.00 $ 10,000.00 $ 9,762.00 $ 5,000.00 Hospital Outpatient $ 319.00 $ 4,000.00 $ 3,681.00 $ 1,000.00 All Other Physicians $ 1,266.00 $ 3,000.00 $ 1,734.00 $ 1,500.00 Drugs $ 43,587.00 $ 15,000.00 $ (28,587.00) $ 45,000.00 . Other Medical $ 4,376.00 $ 10,000.00 $ 5,624.00 $ 5,000.00 Glasses/Eye Exam/Treatment $ 822.00 $ 1,000.00 $ 178.00 $ 1,000.00 Emergency Room Physician $ 333.00 $ 250.00 $ (83.00) $ 400.00 Psych Outpat/Mental Assessment $ 7,843.00 $ 3,500.00 $ (4,343.00) $ 10,000.00 Transport/Ambulatory Services $ - $ 500.00 $ 500.00 $ 500.00 Catastrophic Insurance $ 3,175.00 $ 3,500.00 $ 325.00 $ 3,200.00 X-Rays $ 3,457.00 $ 4,000.00 $ 543.00 $ 4,000.00 Total Expenditures $ ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 65,416.00 $ 54,750.00 $ (10,666.00) $ 76,600.00 • Pa�of 15 is i a EAS SERVICES Evanston Township General Assistance Office Fiscal Year Ending General Assistance Fund - Revenue & Expenditures 03/31/2012 4/1/2011 3/31/2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 ---------------------------------------------------- Housing Assistance $ 27,784.00 $ 30,000.00 $ 2,216.00 $ 40,000.00 Food Assistance $ 1,179.00 $ 2,500.00 $ 1,321.00 $ 2,500.00 Utilities $ 6,241.00 $ 6,000.00 $ (241.00)' $ 12,000.00 Total Expenditures $ 35,204.00 $ 38,500.00 $ 3,296.00 $ 54,500.00 Page 8 of 15 Evanston Township Fiscal Year Ending Town Fund - Revenue & Expenditures 03/31/2013 4/1 /2011 3/31/2012 Budget Proposed Description ----------------------------------------------------------------------------------------------------------------- Estimated Actual 2011-2012 Variance 2012-2013 ----------------------------------------------------------------------------------------------------------------- Property Tax Levy $ 310,000.00 $ 275,753.00 $ 34,247.00 $ 235,753.00 Replacement Property Tax $ 44,191.00 $ 50,000.00 $ (5,809.00) $ 50,000.00 Transfer from Town Fund Balance $ - $ 20,000.00 $ (20,000.00) $ 80,000.00 Interest $ ------------------------------------------------------------------------------- 115.00 $ - $ 115.00 $ 300.00 Total Revenue ------------------------------------------------------------------------------- $ ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 354,306.00 $ 345,753.00 $ 8,553.00 $ 366,053.00 Assessor's Office $ 153,296.00 $ 152,539.00 $ (757.00) $ 166,953.00 Legal Fees $ 2,075.00 $ 5,000.00 $ 2,925.00 $ 5,000.00 Supervisor $ 73,153.00 $ 85,519.00 $ 12,366.00 $ 61,734.00 Community Purchased Services $ 60,000.00 $ 60,000.00 $ - $ 86,600.00 Community Action Programs $ 41,653.00 $ 42,650.00 $ 997.00 $ 45,650.00 Total Expenditures $ 330,177.00 $ 345,708.00 $ 15,531.00 $ 365,937.00 Net Income (Loss) $ ------------------------------------------------------------------------------- ------------------------------------------------------------------------------- 24,129.00 $ 45.00 $ 24,084.00 $ 116.00 • Page 9 of 15 • • ASSESSOR'S OFFICE Evanston Township Fiscal Year Ending Town Fund - Revenue & Expenditures 03/31/2013 4/1 /2011 3/31/2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 ------------------------------------------------------- Assessor $ 8,000.00 $ 8,000.00 $ - $ 8,000.00 1 Deputy Assessor $ 50,050.00 $ 53,000.00 $ 2,950.00 $ 53,000.00 Assessor's Assistant $ 32,703.00 $ 33,000.00 $ 297.00 $ 33,000.00 Unemployment Tax -State $ 2,569.00 $ 3,000.00 $ 431.00 $ 3,000.00 FICA/Medicare Tax Expense $ 7,056.00 $ 5,300.00 $ (1,756.00) $ 7,056.00 IMRF $ 6,049.00 $ 1,000.00 $ (5,049.60) $ 6,049.00 Medical & Life Insurance $ 8,483.00 $ 6,400.00 $ (2,083.b0) $ 18,469.00 Supplies $ 2,194.00 $ 3,000.00 $ 806.00 $ 3,000.00 Postage $ 324.00 $ 500.00 $ 176.00 $ 500.00 Printing and Duplicating $ 653.00 $ 1,500.00 $ 847.00 $ 1,000.00 Sid Well Maps $ - $ 400.00 $ 400.00 $ 400.00 Contract Service $ 6,146.00 $ 6,500.00 $ 354.00 $ 4,000.00 Payroll Processing $ 1,859.00 $ 1,510.00 $ (349.00) $ 1,900.00 Dues & Subscriptions $ 633.00 $ 500.00 $ (133.00) $ 650.00 Page 10 of 15 ASSESSOR'S OFFICE Town Fund - Revenue & Expenditures Description Travel/Education Phone Utilities Equipment Maintenance Equipment Purchase Rent Contingency Total Expenditures Evanston Township General Assistance Office 4/1 /2011 3/31 /2012 Estimated Actual $ 1,677.00 $ $ 1,903.00 $ $ 2,767.00 $ $ 1,930.00 $ $ 1,496.00 $ $ 16,679.00 $ $ 125.00 $ $ 153,296.00 $ Budget 2011-2012 2,000.00 $ 2,500.00 $ 3,500.00 $ 3,000.00 $ 1,000.00 $ 16,679.00 $ 250.00 $ 152,539.00 $ Fiscal Year Ending 03/31 /2013 Variance 323.00 $ 597.00 $ 733.00 $ 1,070.00 $ (496.00) $ 125.00 $ (757.00) $ Proposed 2012-2013 2,000.00 2,000.00 3,000.00 2,000.00 1,000.00 16,679.00 250.00 166,953.00 Page of 15 0 is SUPERVISOR'S OFFICE Evanston Township Fiscal Year Ending Town Fund - Revenue & Expenditures 03/31/2013 411 /2011 3/31/2012 Budget Proposed Description Estimated Actual 2011-2012 Variance 2012-2013 ----------------------------------------------- Supervisor Salary $ 13,400.00 $ 13,400.00 $ - $ 13,400.00 FICA/Medicare $ 1,025.00 $ 1,165.00 $ 140.00 $ 1,100.00 IMRF $ 1,052.00 $ 376.00 $ (676.00) $ 1,052.00 Legal $ 166.00 $ 1,500.00 $ 1,334.00 $ 500.00 Auditing Services $ 20,000.00 $ 22,250.00 $ 2,250.00 $ 20,000.00 Accounting Services $ 29,784.00 $ 31,278.00 $ 1,494.00 $ 14,982.00 Dues & Subscriptions $ 5,374.00 $ 5,500.00 $ 126.00 $ 5,500.00 Travel/Conference $ 2,197.00 $ 4,000.00 $ 1,803.00 $ 2,500.00 Equipment Purchase $ - $ 2,000.00 $ 2,000.00 $ 2,000.00 Contractual Services $ - $ 4,000.00 $ 4,000.00 $ - BankingFees $ 155.00 $ 50.00 $ (105.00) $ 200.00 Contingency $ - $ - $ - $ 500.00 Total Expenditures $ 73,153.00 $ 85,519.00 $ 12,366.00 $ 61,734.00 Page 12 of 15 Evanston Township COMMUNITY PURCHASED SERVICES Fiscal Year Ending 03/31 /2013 Town Fund - Revenue & Expenditures 4/1/2011 3/31/2012 Budget Proposed Estimated Actual 2011-2012 Variance 2012-2013 Description Childcare Network of Evanston $ 15,000.00 $ 5,000.00 $ (10,000.00) $ 10,000.00 Legal Assistance Foundation $ - $ 5,000.00 $ 5,000.00 $ - Family Focus $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 YOU $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 James Moran Center $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 Housing Options $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 Shore Community Services $ 5,000.00 $ 5,000.00 $ 10,000.00 Evanston Northshore YWCA $ - $ - $ - $ 6,600.00 Child Care Center of Evanston $ - $ 5,000.00 $ 5,000.00 $ - Connections For The Homeless $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 Infant Welfare Soceity $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 North Shore Senior Services $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 Metropolitan Family Services $ 5,000.00 $ 5,000.00 $ - $ 10,000.00 Total Expenditures $ 60,000.00 $ - $ 86,600.00 0 Pag� of 15 .• COMMUNITY PURCHASED SERVICES Town Fund - Revenue & Expenditures General Description Community Action Programs Veteran Services Summer Youth Program Total Expenditures is • Evanston Township Fiscal Year Ending 03/31 /2013 4/1/2011 3/31/2012 Budget Proposed Estimated Actual 2011-2012 Variance 2012-2013 $ 11,020.00 $ 12,000.00 $ 980.00 $ 15,000.00 $ 633.00 $ 650.00 $ 17.00 $ 650.00 $ 30,000.00 $ 30,000.00 $ - $ 30,000.00 ------------------------------------ $ 41,653.00 $ 42,650.00 $ 997.00 $ 45,650.00 Town Fund - Revenue & Expenditures Description Legal Services Total Expenditures 4/1 /2011 3/31 /2012 Estimated Actual $ 2,075.00 $ Budget 2011�-2012 5,000.00 $ Variance 2,925.00 $ Proposed 2012-2013 10, 000.00 $ 2,075.00 $ 5,000.00 $ 2,925.00 $ 10,000.00 Page 14 of 15 • Page 15 of 15 •