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HomeMy WebLinkAbout10.24.22Page 1 MINUTES October 24, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 24th, 2022 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Sufferdin (virtual) Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES October 24, 2022 (II) PUBLIC HEARING: FY 2023 PROPOSED BUDGET FOR THE CITY OF EVANSTON PH1.Public Hearing for 2023 Proposed Budget was discussed Staff recommended City Council conduct a public hearing to receive public comment regarding the FY 2023 Proposed Budget for the City of Evanston. For Discussion Watch PUBLIC COMMENT FOR PUBLIC HEARING: FY 2023 PROPOSED BUDGET FOR THE CITY OF EVANSTON Name Eric Paset Watch Ray Friedman Watch Jeff Green Watch Doreen Price Watch Mary Rosinski Watch Michael Vasilko Watch Tina Paden Watch (III) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss Watch M1.Proclamation: Second Baptist Church 140th Anniversary - November 13, 2022 (IV) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Watch AN1.Presentation: Cradle to Career (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza Watch (V) PUBLIC COMMENT Name Agenda Item Ronald O’Neal A7 Watch Russell Ginn A7 Watch Dave Rock A7 Watch Page 3 MINUTES October 24, 2022 (V) PUBLIC COMMENT Leticia Barge Affordable Housing, Reparations, COVID-19 Vaccinations Watch Ray Friedman PH1 Watch Stephen Vick A4 Watch Alejandra Ibañez A4 Watch Darlene Cannon SP1, A14, F1 Watch Lesley Williams A4, A14 Watch Rocio Mancera A4 Watch Allie Harned A4, Affordable Housing Watch Carlis Sutton A4 Watch Michael Vasilko SP1 Watch Matthew Rooney A17, A18 Watch Tina Paden A4, Small Landlords, D1, A6 Watch (VII) SPECIAL ORDERS OF BUSINESS SP1.Climate Action &Resilience Plan Implementation Update was accepted and placed on file. Staff recommended City Council accept and place on file this update on implementation of the Climate Action and Resilience Plan (CARP). For Action: Accept and Place on File Item Accepted and Placed on File Motion: Councilmember Nieuwsma Second: Councilmember Revelle Watch CONSENT AGENDA Items A2,A4,A6,A13,A14 and H1 were removed from the Consent Agenda. For Action Items Approved 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch Page 4 MINUTES October 24, 2022 (VIII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting of October 10, 2022 and the Special City Council meeting of October 17,2022 were approved. Staff recommended approving of the minutes of the Regular City Council meeting of October 10, 2022 and the Special City Council meeting of October 17, 2022. For Action Approved on Consent Agenda (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A1.The City of Evanston Payroll and Bills List was approved. Staff recommended City Council approval of the City of Evanston Payroll for the period of September 26,2022,through October 9,2022,in the amount of $3,041,718.18. Bills List for October 25, 2022, in the amount of $4,650,692.47. For Action Approved on Consent Agenda A2.Approval of BMO Harris Amazon Credit Card Activity Staff recommended approving of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending August 26, 2022, in the amount of $5,375.46. For Action Item Approved 8 - 0 - 1 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Revelle, Reid, Geracaris No Vote:None Absent:None Abstain:Suffredin Motion: Councilmember Kelly Second: Councilmember Nieuwsma Watch Page 5 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A3.A Customer Relationship Management Software with QScend Technologies, Inc. was approved. Staff recommended City Council authorize the City Manager to enter into a three (3)year agreement,with three one-year options to renew,with QScend Technologies,Inc.(231 Bank Street,Waterbury CT 067,02)for Customer Relationship Management software for a not to exceed expense of $84,400 for Year 1 and $52,000 for Years 2-6.The enhanced Customer Relationship Management software will provide a 360-degree view of the customer (residents, businesses,visitors etc.)while ensuring that all relevant privacy and security guidelines are followed.By seamlessly managing operations and data,the City will be able to continue providing an elevated level of service to residents through anticipating and proactively responding to customer needs. This project will be funded by the General Fund -Information Technologies - Computer Software (Account 100.19.1932.62340),with a requested FY23 budget of $1,320,000. For Action Approved on Consent Agenda A4.$500,000 in ARPA Funding for Family Focus for a Welcoming Center was approved. The Social Services Committee and staff recommended approval of a funding request from Family Focus for $500,000 in ARPA for a Welcoming Center. Funding Source: American Rescue Plan Act, 170.99.1700.55251 For Action Item Approved 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Kelly Second: Councilmember Harris Watch Page 6 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A5.Contracts with Alexander Chemical Corporation,Polydyne Incorporated,and Carus Corporation for FY 2023 Water Treatment Chemicals (Bid 22-54)was approved. Staff recommended City Council authorize the City Manager to execute agreements with Alexander Chemical Corporation (7593 S.First Road,LaPorte,IN 46350)in the amount of $735,078.00,Polydyne Incorporated (One Chemical Plant Road,Riceboro,GA 31323)in the amount of $91,640.00,and Carus Corporation (315 Fifth Street,Peru IL 61354)in the amount of $379,080.00,for the period of January 1,2023,to December 31,2023,for the purchase of water treatment chemicals (Bid 22-54), for a total amount of $1,205,798.00. Funding will be provided by the Water Production Bureau Filtration Business Unit (Accounts 510.40.4220.65015 &510.40.4220.65030),which have a total FY 2023 budget request of $1,205,798.00. For Action Approved on Consent Agenda A6.A Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Fall 2022 Staff recommended that City Council authorize the City Manager to execute a contract with Suburban Tree Consortium (STC)for the purchase and planting of 142 trees in the amount of $46,178.95. Funding for this purchase is provided from two general fund accounts.The purchase of the 142 trees is $27,998.00 and is provided from General Fund (Account 100.40.4320.65005), which has an approved FY 2022 budget of $115,000 with $30,656.21 remaining.The cost of planting is $18,180.95 and is provided from General Fund (Account 100.40.4320.62385), which has an approved FY 2022 budget of $125,000.00 with $39,305.14 remaining. For Action Item Approved 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Kelly Second: Councilmember Nieuwsma Watch Page 7 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A7.A Contract Award with Ballard Marine Construction,LLC for the 1909 Raw Water Intake Replacement (Bid 22-35) was approved. Staff recommended the City Council rescind its prior action of July 25,2022 authorizing the City Manager to issue a Notice of Intent to Award the contract for the 1909 Raw Water Intake Replacement Project (Bid 22-35)to IHC Construction Companies,LLC and,instead,authorize the City Manager to issue a Notice of Intent to Award the contract for the 1909 Raw Water Intake Replacement Project (Bid 22-35)to Ballard Marine Construction,LLC (727 S.27th Street,Washougal, WA 98671) in the amount of $47,202,200.00, and contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA), authorizing the City Manager to execute the Loan Agreement with IEPA and the Contract with Ballard. Funding is to be provided from a combination of loans from the EPA and IEPA that will be routed through the Water Fund,Capital Improvement (Account 513.71.7330.65515 -719001),which has an approved FY 2022 budget of $33,036,000.00,and a YTD balance of $17,917,275.20.The 1909 Raw Water Intake Replacement has an FY 2022 budget allocation of $7,210,000.00. For Action Approved on Consent Agenda A8.A Contract Award with Standard Printing Company, Incorporated. dba Information Outsource for FY 2023,2024,&2025 Utility Bill Print and Mail Services (RFP 22-44) was approved. Staff recommended the City Council authorize the City Manager to execute an agreement with Standard Printing Company,Incorporated dba Information Outsource (3540 W.Lincoln Street,Phoenix,AZ 85009)to provide utility bill print and mail services for the period of January 1,2023 to December 31,2025 in the not-to-exceed amount of $139,050.00. For Action Approved on Consent Agenda A9.A 3-year Contract Extension with Groot Industries for the Residential Refuse and Residential Yard Waste Franchises was approved. Staff recommended the City Council authorize the City Manager to execute an agreement with Groot Industries (2500 Landmeier Rd,Elk Grove Village,IL 60007) for the Residential Refuse and Residential Yard Waste Franchises. For Action Approved on Consent Agenda Page 8 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A10.An increase in Purchase Order #2022-156 by $3,710 for Soccer Programming at Chandler-Newberger Community Center was approved. Staff recommended the City Council authorize the City Manager to approve the increase in Purchase Order #2022-156 by $3,710 for tennis programming at Chandler-Newberger Community Center with Evanston Soccer Association. For Action Approved on Consent Agenda A11.A Change Order No.1 to the Agreement with CDM Smith Inc.for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29) was approved. Staff recommended the City Council authorize the City Manager to execute Change Order No.1 to the agreement with CDM Smith Inc.(125 South Wacker,Suite 700, Chicago,IL 60606)for Lead Service Line Replacement Plan and Pilot Implementation (RFP 21-29)in the amount of $48,867.00.This will increase the overall contract amount from $1,140,940.00 to $1,189,807.00.This change order includes a time extension of 215 days,extending the contract completion date from May 3, 2023 to December 4, 2023. For Action Approved on Consent Agenda A12.A Change Order No. 1 to the Agreement with Benchmark Construction Co., Inc. for the Large Diameter Sewer Rehabilitation – Greenleaf Street (Bid No. 21-35) was approved. Staff recommended the City Council authorize the City Manager to execute Change Order No.1 to the agreement with Benchmark Construction Co.,Inc.(2260 Southwind Blvd.,Bartlett,IL 60103)for the Large Diameter Sewer Rehabilitation – Greenleaf Street (Bid No.21-35)in the amount of $30,506.51.This will increase the overall contract amount from $1,188,060 to $1,218,566.51. For Action Approved on Consent Agenda Page 9 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A13.Report on Emergency Replacement of Two (2)Boilers at Noyes Cultural Arts Center by Great Lakes Plumbing and Heating Company was accepted and placed on file. Staff recommended the City Council accept and place on file this report that describes the emergency replacement of two existing boilers at the Noyes Cultural Arts Center.A recent inspection found that two boilers were in need of immediate replacement; two of the three are needed to be working at all times.Due to the urgency of the repairs as temperatures are already cooling and winter is approaching,staff received immediate approval from the City Manager to move forward with the emergency replacement with Great Lakes Plumbing and Heating Company (4521 W.Diversey Ave.,Chicago,IL 60639).The vendor had the required boilers in stock and quoted at the lowest price of $147,782 For Action: Accept and Place on File Item Accepted and Placed on File 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Kelly Second: Councilmember Nieuwsma Watch A14.Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property was held in committee. At the request of several community members and based on comments made during the August 8,2022,A&PW meeting,the staff is presenting a revised Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property, for the A&PW Committee and City Council consideration. For Action Held in Committee Page 10 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A15.Resolution 73-R-22,Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transfer funds previously allocated in the 2022 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets was approved. Staff recommended City Council approval of Resolution 73-R-22,Authorizing the Mayor to sign an Illinois Department of Transportation Resolution for Maintenance of Streets and Highways in order to transfer funds previously allocated in the 2022 Fiscal Year Budget from the Motor Fuel Tax fund to the General Fund for the General Maintenance of Streets. For Action Approved on Consent Agenda A16.Resolution 112-R-22,Authorizing the City Manager to hire Participatory Budgeting Staff was approved. The Participatory Budgeting Committee recommended that the City Council adopt Resolution 112-R-22,Authorizing the City Manager to hire Participatory Budgeting Staff. For Action Approved on Consent Agenda A17.Resolution 113-R-22 Authorizing Canal Shores to Enter Into an Agreement with Last Call Tavern Group LLC to Host a University of Ohio Alumni Tailgate on November 5, 2022 was approved. Staff recommended adoption of Resolution 113-R-22 authorizing Canal Shores to enter into an agreement with Last Call Tavern Group LLC to host a University of Ohio alumni tailgate on November 5,2022 at the Evanston Wilmette Golf Course on hole #3 (corner of Girard and Central St.).The tailgating will be allowed 3 hours prior to the start of the football game and conclude 1 hour after the completion of the football game. For Action Approved on Consent Agenda Page 11 MINUTES October 24, 2022 (IX) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A18.Resolution 114-R-22 Approving Extended Hours for One Day Liquor License for Last Call Tavern Group for November 5, 2022 was approved. Councilmember Revelle recommended City Council approval of Resolution 114-R-22 approving extended hours for the one day liquor license for Last Call Tavern Group for November 5, 2022. For Action Approved on Consent Agenda A19.Ordinance 49-O-22,Excluding Cannabinoids the Presence of Cannabinoids in the City's Pre-Employment Drug Screening Program from Employment Criteria was adopted. Councilmember Burns recommended adoption of Ordinance 49-O-22,excluding the presence of cannabinoids in the City's pre-employment drug screening program from employment criteria. For Action Adopted on Consent Agenda (X) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE F1.Single Audit for FY 2021 was approved and placed on file. This item was presented to the Finance &Budget Committee on October 11,2022. The single audit was accepted and placed on file by the committee. For Action: Accept and Place on File Approved on Consent Agenda and Placed on File Page 12 MINUTES October 24, 2022 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Resolution 68-R-22,Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls was held until November 14, 2022. Councilmember Burns recommended adoption of Resolution 68-R-22,Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and LowPriority 911 Calls. Sole source purchase requires 2/3 vote of the Councilmembers. Councilmember Burns moved to hold this Resolution until November 14, 2022 For Action Held until November 14, 2022 Motion: Councilmember Reid Second: Councilmember Geracaris Motion: Councilmember Burns Second: Councilmember Reid Watch H2.Ordinance 88-O-22,Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants was adopted. Councilmember Reid requested that the Human Services Committee recommend that Ordinance 88-O-22,Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants”, be forwarded to the City Council for adoption. For Action Adopted on Consent Agenda (XII) CONSENT AGENDA - RULES COMMITTEE R1.Ordinance 107-O-22,Amending Title 2,Chapter 3 of the City Code amending the name of the Commission on Aging to the Commission on Aging and Disabilities was adopted. Staff and the Rules Committee requested adoption of Ordinance 107-O-22, Amending Title 2,Chapter 3 of the City Code,amending the name of the Commission on Aging to the Commission on Aging and Disabilities. For Action Adopted on Consent Agenda Page 13 MINUTES October 24, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R2.Ordinance 109-O-22,Amending City Code Title 2,Chapter 6 "Social Services Committee" was adopted. Staff and the Rules Committee recommended adoption of Ordinance 109-O-22, amending City Code Title 2 Chapter 6 "Social Services Committee"to have recommendations from that committee go directly to the City Council,making a more efficient,consistent,and transparent process for funding social services programs. For Action Adopted on Consent Agenda (XIII) APPOINTMENTS AP1.Reappointment to Boards, Commissions and Committees was approved. The Mayor recommended City Council approval of the appointment of Ignatius Valentine to the Arts Council For Action Approved on Consent Agenda Page 14 MINUTES October 24, 2022 (XIV) CALL OF THE WARDS Ward 1:November 3 (Virtual) Property Tax November 16 Public Safety Meeting Special 1st Ward Meeting 7:00 p.m. Police & Fire Pensions October 27 7:00 p.m. Virtual NU - City Committee Meeting Watch Ward 2:2nd Ward Meeting October 27 Watch Ward 3:Joint 3rd and 4th Ward Meeting November 1 7:00 p.m. Budget at Robert Crown Office Hours November 3 7:30 - 10:00 a.m. Watch Ward 4:Joint 3rd and 4th Ward Meeting November 1 7:00 p.m. Budget at Robert Crown Office Hours November 12 Watch Ward 5:5th Ward Meeting October 27 Discussued 5th Ward Citizen concerns Watch Ward 6:November 1 7:00 p.m. 7th,6th, and 9th Ward Budget Meeting (Virtual)Watch Ward 7:Successful Emergency Preparedness Fair November 1 7:00 p.m. 7th,6th, and 9th Ward Budget Meeting (Virtual) November 3 7:00 p.m. Special Topic Series Meeting Watch Ward 8:8th Ward Meeting October 27 6:00 p.m. Joint Budget Meeting/Discussion with Ward 5 7:00 p.m. Watch Ward 9:October 26 Budget Town Hall Meeting (Spanish) 9th Ward Meeting October 26 (Virtual) November 1 7:00 p.m. 7th,6th, and 9th Ward Budget Meeting (Virtual) Watch (XV) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding collective negotiating matters between the public body and its employees or their representatives.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act, with the exceptions being 5 ILCS 120/2(a) (c)(2). Convene into Executive Session 9:51 p.m. 9 - 0 Yes Vote:Kelly, Harris,Wynne, Nieuwsma,Burns,Suffredin,Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch (XVI) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:15 p.m.