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HomeMy WebLinkAbout10.10.22Page 1 MINUTES October 10, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 10th, 2022 Present:Councilmember Kelly Councilmember Revelle Councilmember Harris Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns (7) Absent:Councilmember Wynne Councilmember Sufferdin Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES October 10, 2022 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Daniel Biss Watch (II) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Swearing In/Oath of Schenita Stewart as Evanston Police Chief Watch (IV) COMMUNICATIONS: CITY CLERK Deputy City Clerk Saul Rodriguez Watch (V) PUBLIC COMMENT Name Agenda Item Sherry Kadison Shapiro SP2 Watch Charles Smith A15 Watch Mike Vasilko City Budget Watch Audrey Niffenegger A15 Watch Vicky Pasenko A12 Watch Mary Rosinski SP2, City Budget, A15 Watch Peggy Reitz SP2 Watch Tina Payton Breast Cancer Awareness Month, SP1 Watch Carlis Sutton A15, A14, H1 Watch Brenda Grier Emerson Square Watch Mike Meyers SP2 Watch Trisha Connolly SP2, A12, A15, P1, R3 Watch Cathy Beres SP2 Watch Darlene Cannon R1, Budget Watch Priscilla Giles Homelessness Watch Betty Ester Leak Program Watch Kristin Huzar A14 Watch Matt Agnew SP2, A12 Watch Page 3 MINUTES October 10, 2022 (V) PUBLIC COMMENT Lesley Williams R1 Watch Doreen Price Referral Committee Process Watch Catherine Bellamy A12 Watch (VI) SPECIAL ORDERS OF BUSINESS SP1.Resolution 111-R-22,Authorizing the creation of a Refugee Resettlement Fund for refugees and migrants in the amount of $50,000 was approved. Councilmember Reid recommends the City Council's adoption of Resolution 111-R-22,Authorizing the creation of a Refugee Resettlement Fund for refugees and migrants in the amount of $50,000. Funding is from the Human Services Fund (Account 176.24.2445.62490) For Action Item Approved 7 - 0 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Wynne, Suffredin Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch SP2.Discussion on Reopening of the Dog Beach Staff is seeking direction from the City Council on reopening the dog beach. For Discussion Watch CONSENT AGENDA Items A3,A10,A11,A12,A15,HC1,R1,and R2 were removed from the Consent Agenda. For Action Items Approved 7 - 0 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Wynne, Suffredin Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch Page 4 MINUTES October 10, 2022 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Approval of the Minutes of the Regular City Council meeting on September 27, 2022 were approved. Staff recommended approving the minutes of the Regular City Council meeting of September 27, 2022 For Action Approved on Consent Agenda (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A1.The City of Evanston Payroll and Bills List was approved. Staff recommended City Council approval of the City of Evanston Payroll for the period of September 12,2022,through September 25,2022,in the amount of $3,274,189.74. Bills List for October 11, 2022, in the amount of $7,212,018.67. For Action Approved on Consent Agenda A2.A Sole Source Elevator Modernization at the Police/Fire Department Headquarters with Colley Elevator was approved. Staff recommended the City Council authorize the City Manager to enter into a sole source agreement with Colley Elevator Co.(226 Williams St,Bensenville,IL 60106) to modernize the elevators at the Evanston Police and Fire Headquarters with a cost not to exceed $177,352.Most of the current elevator ’s parts are no longer available/obsolete,and a full modernization is required in order to ensure the elevator is in a safe and reliable condition. Sole source purchase requires 2/3 vote of the Councilmembers. This project will be funded by the Capital Improvement Fund 2022 General Obligation Bond issue from the Facilities Contingency line item (Account 415.40.4122.65515 -622012).This item was budgeted at $600,000 for FY 2022 and has a remaining budget of $399,802. For Action Approved on Consent Agenda Page 5 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A3.$500,000 in ARPA Funding for Family Focus for a Welcoming Center was held in committee. The Social Services Committee and staff recommend approving a funding request from Family Focus for $500,000 in ARPA for a Welcoming Center. Funding is from the American Rescue Plan Act, 70.99.1700.55251 For Action Held in Committee A4.A Contract Award with Sheridan Plumbing &Sewer,Inc.for Sewer Inspection, 24-inch Diameter and Larger (Bid 22-56) was approved. Staff recommended the City Council authorize the City Manager to execute an agreement with Sheridan Plumbing &Sewer,Inc.(6754 W.74th Street,Bedford Park,IL 60638)for Sewer Inspection,24-inch Diameter and Larger (Bid 22-56)in the amount of $50,914.80. Funding for this project is from the Sewer Fund (Account No.515.40.4530.62461), which has an approved FY2022 budget of $220,000.00,of which $161,901.00 is remaining. For Action Approved on Consent Agenda A5.A Change Order No.3 with Bolder Contractor Inc.for the 30-Inch Transmission Main Project Construction (Bid 21-36) was approved. Staff recommended the City Council authorize the City Manager to execute Change Order No.3 to the contract for the 30-Inch Transmission Main Project Construction (Bid 21-36)with Bolder Contractors,Inc.(316 Cary Point Drive,Cary,IL 60013)in the amount of $756,644.This will increase the total contract amount from $11,140,788 to $11,897,432. The City has a loan agreement in place with the IEPA for funding from the State Revolving Fund in the amount of $10,141,285 for engineering and construction of this project.Staff will seek a Loan Amendment to increase the loan amount to cover all eligible costs.The loan is currently set to be repaid over 20 years at 1.1% interest.IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515-417006). For Action Approved on Consent Agenda Page 6 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A6.Change Order No.5 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP 19-02) was approved. Staff recommended the City Council authorize the City Manager to execute Change Order No.5 to the agreement with Stantec Consulting Services,Inc.(350 North Orleans Street,Suite 1301,Chicago,IL 60654)for the 1909 Raw Water Intake Replacement (RFP 19-02)in the amount of $3,695.00.This will increase the overall contract amount from $2,129,758.00 to $2,133,453.00. Funding is to be provided from a combination of loans from the EPA and IEPA that will be routed through the Water Fund,Capital Improvement (Account 513.71.7330.62145 -719001),which has an approved FY 2022 budget of $3,460,000.00,and a YTD balance of $2,572,353.67.Engineering Services during Construction for the 1909 Raw Water Intake Replacement has a FY 2022 budget allocation of $500,000, with a total funding budget of $2,181,073. City staff intends to pursue low interest loans from the Illinois Environmental Protection Agency (IEPA)State Revolving Fund (SRF)and from the United States Environmental Protection Agency (EPA)Water Infrastructure Finance and Innovation Act (WIFIA)program.The City has obtained a commitment for the WIFIA funding.The final SRF Loan Agreement is only issued after the design is complete and a contractor has been selected.If the City is successful in obtaining the loans,all eligible engineering and construction costs would be funded by the loans. For Action Approved on Consent Agenda A7.Contract Award with LCT Software LLC (DigEplan) was approved. Staff recommended the City Council authorize the City Manager to execute an agreement with LCT Software LLC (DigEplan)(4500,140th Avenue North Suite, 101 Clearwater,FL 33762)for the Civic Platform Configuration (RFP 22-13)in the amount of $27,739.40. Funding is provided from ARPA, account number 170.99.1700.55251. The original amount approved for the RFP for Civic Platform was $600,000 of which this contract will be paid out of, of which $266,000 remains. For Action Approved on Consent Agenda Page 7 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A8.Sidewalk Improvement Program Plan was accepted and placed on file. Staff recommended the City Council Accept and Place on File the Sidewalk Improvement Program Plan. Detailed funding information is included in the attached Sidewalk Improvement Program. For Action: Accept and Place on File Approved on Consent Agenda and Placed on File A9.Update on Emergency Electrical Repairs at Fire Station #5 was accepted and placed on file. Staff recommended the City Council accept and place on file this report that describes emergency electrical repairs required at Fire Station #5.On September 25,2022 the Fire Station experienced an unexpected power failure.Upon inspection by City staff,it was apparent that the insulation on the wires was compromised causing a shortage.Due to the urgency of the repairs for safety and operational reasons,staff immediately informed the City Manager and began working with a vendor on the emergency repairs.Repairs were performed by Ron Jones Electric Inc.(695 Schneider Dr,South Elgin,IL 60177)and the repair costs are estimated to not exceed $50,000. This project was funded by the Capital Improvement Fund 2022 General Obligation Bond,which has a line item for Facilities Contingency (Account 415.40.4122.65515 - 622013). This item has an FY 2022 budget of $600,000, with $287,789 remaining. For Action: Accept and Place on File Approved on Consent Agenda and Placed on File Page 8 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A10.Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property was held in committee. At the request of several community members and based on comments made during the August 8,2022,A&PW meeting,the staff is presenting a revised Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property, for the A&PW Committee and City Council consideration. An unknown amount would need to be funded for the repair of private sewer repairs in excess of $15,000.Funding would come from the Sewer Fund account 515.40.4535.65515,which has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer system. For Action Held in Committee A11.Resolution 68-R-22,Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls was held until October 24, 2022. Councilmember Burns recommended adopting Resolution 68-R-22,Authorizing the City Manager to Execute An Agreement with LEAP Concerning the Reimagining Public Safety Committee and Low-Priority 911 Calls. Sole source purchase requires 2/3 vote of the Councilmembers. This contract of $40,000 will be funded by ARPA funds (Account No. 170.99.9972.65515). Councilmember Nieuwsma moved to hold the resolution until October 24, 2022 For Action Held until October 24, 2022 Motion: Councilmember Reid Second: Councilmember Burns Motion: Councilmember Nieuwsma Second: Councilmember Harris Watch Page 9 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A12.Resolution 107-R-22,Authorizing the City Manager to Waive the Standard Purchasing Process For Construction and Improvements for the Temporary Housing of Evanston Animal Shelter Association Animals was approved. At the request of several community members and based on comments made during the August 8,2022,A&PW meeting,the staff is presenting a revised Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property,for the A&PW Committee and City Council consideration. An unknown amount would need to be funded for the repair of private sewer repairs in excess of $15,000.Funding would come from the Sewer Fund account 515.40.4535.65515,which has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer system. For Action Item Approved 7 - 0 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Wynne, Suffredin Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch A13.Resolution 109-R-22,Authorizing the Settlement of Claims in Capesius et al. v. City of Evanston was approved. Staff recommended the adoption of Resolution 109-R-22,authorizing the settlement of claims in the matter of Capesius et al. v. City of Evanston Funding is from 605.99.7800.62260 - Insurance Risk For Action Approved on Consent Agenda Page 10 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A14.Resolution 110-R-22,Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois was approved. Councilmember Burns recommended the Adoption of Resolution 110-R-22, Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 1808 Hovland Court in Evanston, Illinois Funding is proposed to be from the Affordable Housing Fund,account 250.21.5465.65535.The Affordable Housing Fund has a balance of approximately $1,500,000. For Action Approved on Consent Agenda A15.Ordinance 84-O-22,Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion)for Artists Book House was referred back to Administration and Public Works Committee. Councilmember Revelle and Staff recommend the City Council adopt Ordinance 84-O-22,Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House. Councilmember Kelly moved to hold the ordinance Councilmember Kelly withdrew to hold the ordinance Councilmember Kelly moved to refer the ordinance back to the Administration and Public Works Committee For Action Item Referred Back to A&PW Committee 5 - 2 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Reid No Vote:Revelle, Geracaris Absent:Wynne, Suffredin Motion: Councilmember Revelle Second: Councilmember Reid Motion: Councilmember Kelly Second: Councilmember Reid Motion: Councilmember Kelly Second: Councilmember Harris Watch Page 11 MINUTES October 10, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A16.Ordinance 95-O-22,Amending City Code Section 3-4-6(C)To Reduce Annual Fees for Class C Liquor Licenses was adopted. Councilmember Kelly recommended that City Council adopt Ordinance 95-O-22, amending City Code Section 3-4-6(C)to decrease the annual fee for Class C liquor licenses. For Action Adopted on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.Ordinance 90-O-22,Text Amendment to the Zoning Ordinance Modifying Restaurant Regulations in the MXE District was adopted. The Land Use Commission and staff recommend the adoption of Ordinance 90-O-22,a City-initiated text amendment to the Zoning Ordinance to add Restaurant,Type 1,as a Permitted Use,and Restaurant,Type 2,as an Administrative Review Use in the MXE Mixed-Use Employment District.The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance should issues arise. For Action Adopted on Consent Agenda (X) CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE HC1.The HOME Investment Partnerships Program –American Rescue Plan (HOME-ARP) Allocation Plan was approved. The Housing and Community Development Committee recommended Approval of the HOME Investment Partnerships Program - American Rescue Plan (HOME-ARP) Allocation Plan. HOME-ARP funding in the amount of $1,298,584 has been awarded to the City of Evanston For Action Item Approved 7 - 0 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Wynne, Suffredin Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch Page 12 MINUTES October 10, 2022 (XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Ordinance 79-O-22 Amending City Code Title 5,Chapter 5 "Fair Housing Ordinance"to Include Protections for Persons With Covered Criminal History, and Actual or Perceived Status as Victims of Domestic Violence was adopted. The Human Services Committee unanimously recommended approval by the City Council of Ordinance 79-O-22,amending Title 5,Chapter 5 “Fair Housing Ordinance”of the Evanston City Code to include protections for persons with covered criminal history,commonly known as the Just Housing Amendment,and actual or perceived status as victims of domestic violence. For Action Adopted on Consent Agenda H2.Ordinance 88-O-22,Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants” was approved for introduction. Councilmember Reid requested that the Human Services Committee recommended that Ordinance 88-O-22,Adding Subsection 9-1-4-1 “Prohibiting the Use of No-Knock Warrants”, be forwarded to the City Council for adoption. For Introduction Approved on Consent Agenda for Introduction Page 13 MINUTES October 10, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R1.Resolution 85-R-22,Amending City Council Rule 9.7 was amended and tabled to November 28, 2022 The Rules Committee recommended the City Council adopt Resolution 85-R-22,Amending City Council Rule 9.7.This resolution would add a cosponsor mechanism to the referral process Councilmember Reid moved to amend the resolution 7 - 0 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Wynne, Suffredin Councilmember Reid moved to table the resolution until November 28, 2022 6 - 1 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid No Vote:Geracaris Absent:Wynne, Suffredin For Action Amended and Tabled to November 28, 2022 Motion: Councilmember Reid Second: Councilmember Kelly Motion: Councilmember Reid Second: Councilmember Kelly Motion: Councilmember Reid Second: Councilmember Kelly Watch Page 14 MINUTES October 10, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R2.Resolution 86-R-22,Amending City Council Rule 9.10.3 was tabled to November 28, 2022. The Rules Committee recommended the City Council adopt Resolution 86-R-22,Amending City Council Rule 9.10.3.This resolution establishes the procedure for Councilmembers to cosponsor a referral. Councilmember Reid moved to table the resolution until November 28, 2022 6 - 1 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid No Vote:Geracaris Absent:Wynne, Suffredin For Action Tabled to November 28, 2022 Motion: Councilmember Reid Second: Councilmember Kelly Motion: Councilmember Reid Second: Councilmember Kelly R3.Ordinance 107-O-22,Amending Title 2,Chapter 3 of the City Code amending the name of the Commission on Aging to the Commission on Aging and Disabilities was approved for introduction. Staff and the Rules Committee requested adoption of Ordinance 107-O-22, Amending Title 2,Chapter 3 of the City Code,amending the name of the Commission on Aging to the Commission on Aging and Disabilities. For Introduction Approved on Consent Agenda for Introduction R4.Ordinance 109-O-22,Amending City Code Title 2,Chapter 6 "Social Services Committee" was approved for introduction. Staff and the Rules Committee recommended adopting Ordinance 109-O-22, amending City Code Title 2 Chapter 6 "Social Services Committee"to have recommendations from that committee go directly to the City Council,making a more efficient,consistent,and transparent process for funding social services programs. For Introduction Approved on Consent Agenda for Introduction Page 15 MINUTES October 10, 2022 (XIII) APPOINTMENTS AP1.Reappointment to Boards, Commissions and Committees was approved. The Mayor recommended City Council approval of the reappointment of Donald Michelin to the Parks and Recreation Board. For Action Approved on Consent Agenda (XIV) CALL OF THE WARDS Ward 1:No Report Ward 2:Excited about new Police Chief appointment 2nd Ward Meeting October 27 7:00 P.M. Robert Crown Newsletter Watch Ward 3:Absent Ward 4:Welcome Police Chief Stewart Thanked Chief Eddington Watch Ward 5:Congratulated Police Chief Stewart Happy retirement to Chief Eddington 5th Ward Meeting October 27 West Evanston Overlay Real estate dealings Resolution 67-R-22 Watch Ward 6:Absent Ward 7:7th Ward Meeting October 12 7:00 P.M.Watch Ward 8:8th Ward Meeting October 27 6:00 P.M. Moved to make amendments to Title IX Chapter 5 placing it on the Special Orders of Business for the November 28, 2022 City Council Meeting 6 - 0 Yes Vote:Harris,Nieuwsma,Burns,Revelle, Reid,Geracaris No Vote:None Absent:Kelly, Wynne, Suffredin Motion: Councilmember Reid Second: Councilmember Burns Watch Ward 9:9th Ward Meeting October 26 (virtual)Watch Page 16 MINUTES October 10, 2022 (XV) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel, the setting of a price for sale or lease of property owned by the public body,and the establishment of reserves or settlement of claims.The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act, with the exceptions being 5 ILCS 120/2(a) (c)(1), (c)(6), and (c)(12). Convene into Executive Session 10:31 p.m. 7 - 0 Yes Vote:Kelly, Harris,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Wynne, Suffredin Motion: Councilmember Nieuwsma Second: Councilmember Harris Watch (XVI) ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 12:06 a.m. Tuesday, October 11, 2022.