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HomeMy WebLinkAbout09.27.22Page 1 MINUTES September 27, 2022 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Tuesday, September 27th, 2022 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Sufferdin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Pro-Tem Eleanor Revelle Stephanie Mendoza City Clerk Page 2 MINUTES September 27, 2022 (II) MAYOR PUBLIC ANNOUNCEMENTS & PROCLAMATIONS Mayor Pro-Tem Eleanor Revelle Proclamation: October is National Long-Term Care Residents' Rights Month Watch (II) CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe None (IV) COMMUNICATIONS: CITY CLERK City Clerk Stephanie Mendoza Watch (V) PUBLIC COMMENT Name Agenda Item Mike Vasilko A8 Watch Julie Anne Friend P1 Watch Don Brown P1 Watch Jennifer Clark P1 Watch Michelle Villa P1 Watch Ronald O'Neal Water Intake Project Bid Process Watch Ellen Logan P1 Watch Ken Proskie SP2 Watch Carl Berolzheimer P1 Watch Lisa Berolzheimer P1 Watch Tina Paden H1 Watch Betty Sue Ester H1 Watch Sue Loellbach H1, P2 Watch Gail Schechter H1 Watch Bruce Enenbach P2 Watch Page 3 MINUTES September 27, 2022 (VI) SPECIAL ORDERS OF BUSINESS SP1.Presentation from Trilogy about their First-response Alternative Crisis Team (FACT),going 24/7 on August 29,2022 and update on Living Room. Presentation Watch SP2.2022 Parking Study Final Report was accepted and placed on file. Staff recommended that the City Council accept and place on file the WGI report and recommendations from their analysis of the City of Evanston’s parking system. For Action: Accept and Place on File Item Accepted and Placed on File 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Watch SP3.Resolution 89-R-22, Approving a Plat of Subdivision for 1224 Washington Street was approved. Staff recommended the adoption of Resolution 89-R-22 approving a Plat of Subdivision for 1224 Washington Street. For Action: Item Approved 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Geracaris Second: Councilmember Burns Watch CONSENT AGENDA Items A1,A8,A12,P1,P2,P4,H1,R1,and R2 were removed from the Consent Agenda. For Action Items Approved 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Harris Watch Page 4 MINUTES September 27, 2022 (VII) CONSENT AGENDA - CITY COUNCIL MINUTES CM1.Minutes of the Regular City Council meeting of September 12,2022 and the Special City Council meeting of September 19, 2022 were approved. Staff recommended approval of the minutes of the Regular City Council meeting of September 12, 2022 and the Special City Council meeting of September 19, 2022. For Action Approved on Consent Agenda (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A1.The City of Evanston Payroll and Bills List was approved as amended in committee. Staff recommended City Council approval of the City of Evanston Payroll for the period of August 15,2022,through August 28, 2022,in the amount of $2,730,927.68,August 29,2022,through September 11,2022,in the amount of $2,797,387.82.Bills List for September 28, 2022, in the amount of $1,940,789.61. Councilmember Nieuwsma recused himself For Action Item Passed 4 - 3 - 2 Yes Vote:Kelly,Burns,Reid, Geracaris No Vote:Wynne, Revelle, Suffredin Absent:None Abstain:Harris, Nieuwsma Motion: Councilmember Reid Second: Councilmember Harris Watch A2.A Sole-Source Purchase with Rehrig Pacific Company for the Purchase of 480 Refuse Containers and 200 Lids was approved. Staff recommended the City Council authorize the City Manager to approve the sole-source purchase of 480 refuse containers and 200 lids in the amount of $32,680.00. Funding is provided from the Solid Waste Fund (Account 520.440.4310.65625), which has an approved FY 2022 budget of $85,000.00 and a YTD balance of $36,898.81. For Action Approved on Consent Agenda Page 5 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A3.A 3-year contract extension with Lakeshore Recycling Services for Condominium Refuse Franchise was approved. Staff recommended the City Council authorize the City Manager to execute a 3-year contract extension with Lakeshore Recycling Services (LRS)(6132 W Oakton Street, Morton Grove, IL 60053 ) for the Condominium Refuse Franchise. Funding is provided from the Solid Waste Fund (Account 520.40.4310.62390),which has an FY 2022 budget of $460,350.00 and a YTD balance of $117,126.00.FY2023 has a projected budget of $476,560.00. For Action Approved on Consent Agenda A4.An Agreement with Studio AH,LLC dba HPZS for Consulting Services Related to the Ecology Center Renovation (RFP 22-51) was approved. Staff recommended that the City Council authorize the City Manager to execute an agreement with Studio AH,LLC dba HPZS (213 W.Institute Place,Suite 502, Chicago,IL 60610)for consulting services related to the Ecology Center Renovation (RFP 22-51) in the amount of $144,500. Funding will be from the Capital Improvement Fund 2018 General Obligation Bond in the amount of $50,000,and from the 2022 General Obligation Bond in the amount of $94,500. For Action Approved on Consent Agenda A5.A Sole-Source Purchase with Spring City Electrical Manufacturing for Tallmadge Street Light Poles and LED Luminaire Fixtures was approved. Staff recommended the City Council authorize the City Manager to approve the sole-source purchase of 30 Tallmadge street light poles and LED luminaire fixtures under the existing sole-source agreement with Spring City Electrical Manufacturing (One South Main Street, Spring City, PA, 19475) for a total cost of $140,220.00 Funding is provided from the Capital Improvement Fund 2022 General Obligation Bonds in the amount of $140,220.00 (Account 415.40.4122.65515-422016).This purchase exceeds the funding available in the line item for streetlight pole and fixture purchases, but funding is available from other project savings. For Action Approved on Consent Agenda Page 6 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A6.Contract Award with Utility Dynamics Corporation for the Butler and Twiggs Park Electrical Improvements (Bid 22-55) was approved. Staff recommended City Council authorize the City Manager to execute a contract with Utility Dynamics Corporation (23 Commerce Drive,Oswego IL 60543)for the Butler and Twiggs Park Electrical Improvements Project (Bid 22-55)in the amount of $79,357.60.A full waiver of the M/W/EBE participation is being granted by the Purchasing Division. Funding will be provided through the Community Development Block Grant funding (Account No.415.40.4319.65515 -522012),which has an FY 2022 budget of $160,000 for this project. For Action Approved on Consent Agenda A7.Contract Award with MKSK,Inc.for the Independence Park and Larimer Park Improvements Project (RFP 22-52) was approved. Staff recommended that City Council authorize the City Manager to execute a contract with MKSK,Inc.(200 S.Meridian Street,Indianapolis,IN 46225)for landscape architectural and engineering services for the Independence Park and Larimer Park Improvement Projects (RFP No. 22-52) in the amount of $194,245. Funding will be provided from Capital Improvement Fund 2021 General Obligation Bond in the amount of $79,245 and from the 2022 General Obligation Bonds in the amount of $115,000. For Action Approved on Consent Agenda Page 7 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A8.A Sole-Source Agreement with Wiss,Janney,Elstner Associates,Inc.for Investigative Services Related to Robert Crown Floor Slab Cracking was approved as amended in committee. Councilmember Kelly recommended that City Council authorize the City Manager to execute a sole-source agreement with Wiss, Janney,Elstner Associates,Inc.(330 Pfingston Road,Northbrook, IL 60062)for Investigative Services Related to Robert Crown Floor Slab Cracking in the amount of $46,400. This project is not budgeted. Funding is available in the Crown Construction Fund. For Action Item Approved 7 - 2 Yes Vote:Kelly, Harris,Burns,Suffredin, Revelle,Reid, Geracaris No Vote:Wynne,Nieuwsma Absent:None Motion: Councilmember Kelly Second: Councilmember Burns Watch A9.Resolution 78-R-22,Authorizing the Mayor to sign the “Invest in Cook” Intergovernmental Agreement with Cook County was approved. Staff recommended City Council adoption of Resolution 78-R-22,authorizing the Mayor to sign the “Invest in Cook”Intergovernmental Agreement with Cook County. This resolution authorizes the City of Evanston to accept a $500,000 grant from Cook County for the Oakton Street Corridor Improvement Project from the west City Limits to Asbury Avenue. The total estimated construction cost for the Oakton Street Corridor Improvement Project including construction engineering is $3,100,000.Funding sources for this project including the Invest in Cook grant and the allocation of 2023 general obligation bonds. For Action Approved on Consent Agenda A10.Resolution 84-R-22,Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County was approved. Staff recommended City Council adoption of Resolution 84-R-22,Appointing a Director and Alternate Director to the Solid Waste Agency of Northern Cook County. For Action Approved on Consent Agenda Page 8 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A11.Resolution 87-R-22,Authorizing the Transfer of Funds from the General Fund to the Solid Waste Fund was approved. Staff and the Finance and Budget Committee recommend adoption of Resolution 87-R-22,Authorizing the Transfer of Funds from the General Fund to the Solid Waste Fund. For Action Approved on Consent Agenda A12.Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property was tabled in committee. At the request of several community members and based on comments made during the August 8,2022,A&PW meeting,the staff is presenting a revised Resolution 63-R-22,Recognizing the Public Benefit of the City Paying Private Sewer Repair Line Costs in Excess of $15,000 Per Repair For A Residential Property,for the A&PW Committee and City Council consideration. An unknown amount would need to be funded for the repair of private sewer repairs in excess of $15,000.Funding would come from the Sewer Fund account 515.40.4535.65515,which has a budget allocation of $75,000 to pay for emergency sewer repairs of the public sewer system. For Action Tabled in Committee A13.Ordinance 95-O-22,Amending City Code Section 3-4-6(C)To Reduce Annual Fees for Class C Liquor Licenses was approved for introduction. Councilmember Kelly recommended that City Council adopt Ordinance 95-O-22, amending City Code Section 3-4-6(C)to decrease the annual fee for Class C liquor licenses. For Introduction Approved on Consent Agenda for Introduction A14.Ordinance 84-O-22,Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House was approved for introduction. Councilmember Revelle and Staff recommend the City Council adopt Ordinance 84-O-22,Authorizing the City Manager to Execute a Lease Amendment for Property Located at 2603 Sheridan Road (Harley Clarke Mansion) for Artists Book House. For Introduction Approved on Consent Agenda for Introduction Page 9 MINUTES September 27, 2022 (VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS A15.Ordinance 86-O-22,Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston was adopted. Staff recommended that City Council adopt Ordinance 86-O-22,directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction through GovDeals,an online auction system utilized by government agencies,or any other subsequent America’s Online Auction.These vehicles may be considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. For Action Adopted on Consent Agenda (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P1.A Vacation Rental License for 2545 Lawndale Avenue was approved on amended motion. Staff recommended approval of a Vacation Rental License for the property located at 2545 Lawndale Avenue,with the understanding that there is a procedure to revoke the license should issues arise. Councilmember Nieuwsma moved to amend his motion to include the findings listed within memo of the packet For Action Item Approved as Amended 5 - 4 Yes Vote:Wynne,Nieuwsma,Burns,Revelle, Geracaris No Vote:Kelly, Harris, Suffredin, Reid Absent:None Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch Page 10 MINUTES September 27, 2022 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P2.Ordinances 96-O-22,97-O-22,and 98-O-22 extending the time to obtain a building permit for the construction of the Planned Developments located at 1012 Chicago Avenue,1900 Sherman Avenue and 605 Davis Street were approved for introduction and adoption. Staff recommended adoption of Ordinances 96-O-22,97-O-22, and 98-O-22 to extend the time to obtain a building permit for the construction of the Planned Developments located at 1012 Chicago Avenue,1900 Sherman Avenue and 605 Davis Street respectively.The Ordinance grants eighteen month extensions from each development’s previous deadlines to obtain building permits. City Manager recommended that the City Council suspend the rules for these ordinances and vote for their introduction and action. Councilmember Reid moved to suspend the rules to allow for introduction and action on Ordinances 96-O-22,97-O-22, and 98-O-22 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Introduction and Action Approved on for Introduction and Action 9 -0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Motion: Councilmember Nieuwsma Second: Councilmember Reid Watch Page 11 MINUTES September 27, 2022 (IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE P3.Ordinance 90-O-22,Text Amendment to the Zoning Ordinance Modifying Restaurant Regulations in the MXE District was approved for introduction. The Land Use Commission and staff recommend adoption of Ordinance 90-O-22,a City-initiated text amendment to the Zoning Ordinance to add Restaurant,Type 1,as a Permitted Use,and Restaurant,Type 2,as an An Administrative Review Use in the MXE Mixed-Use Employment District.The proposed text amendment meets the Standards for Approval for Amendments to the Zoning Ordinance. For Introduction Approved on Consent Agenda for Introduction P4.Ordinance 53-O-22,Amending City Code Title 6 to Add Billboards”as a Special Use when within a Certain Distance to Train Tracks was defeated in committee. Staff reiterated the Land Use Commission's previous unanimous recommendation for denial of the proposed text amendment to add regulations for Billboards to the Zoning Ordinance.Staff notes the proposal does not meet the Standards for Approval for Text Amendments;specifically the proposal is not consistent with the goals, objectives, and policies of the Comprehensive General Plan. However,if the City Council finds it is appropriate to allow Billboards within the city as a means to increase revenue opportunities for property owners and the City via licensing fees,staff suggests the regulations below and options for a maximum distance from train tracks.Ordinance 53-O-22 is drafted to include the 1,000 foot buffer distance and can be modified if deemed appropriate by the City Council. For Introduction Defeated in Committee Page 12 MINUTES September 27, 2022 (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H1.Ordinance 79-O-22 Amending City Code Title 5,Chapter 5 "Fair Housing Ordinance"to Include Protections for Persons With Covered Criminal History,and Actual or Perceived Status as Victims of Domestic Violence was approved as amended for introduction. The Human Services Committee unanimously recommended approval by the City Council of Ordinance 79-O-22,amending Title 5,Chapter 5 “Fair Housing Ordinance”of the Evanston City Code to include protections for persons with covered criminal history, commonly known as the Just Housing Amendment,and actual or perceived status as victims of domestic violence. Councilmember Reid moved to amend Ordinance 79-O-22 to include enforcement by Corporation Counsel 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Introduction As Amended for Introduction 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None Motion: Councilmember Reid Second: Councilmember Nieuwsma Motion: Councilmember Reid Second: Councilmember Harris Watch (X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE H2.Ordinance 81-O-22,Amending City Code Section 9-5-7 “Publications Inciting Riots or Physical Violence” was adopted. The Human Services Committee recommends the adoption of Ordinance 81-O-22, Amending City Code Section 9-5-7, “Publications Inciting Riots or Physical Violence.” For Action Adopted on Consent Agenda Page 13 MINUTES September 27, 2022 (XI) CONSENT AGENDA - FINANCE & BUDGET COMMITTEE F1.Auditing Services Extension was approved. Staff seeks approval by the City Council to extend an agreement with Sikich,LLP for three more years considering the current volatile market conditions and their vast experience in auditing government clients in Illinois.Sikich,LLP has agreed to perform this work with a 3%increase for 2022,4%for 2023 and a 4%increase for 2024.Total payment for the 2022 audit (to be made in 2023)would be $107,890 compared to $103,740 for the 2021 audit.This item was recommended by the Finance & Budget Committee to City Council on September 13, 2022. Funding will be provided from the General Fund (Account 100.15.1570.62110).For FY 2023, $110,000 will be budgeted for Auditing services. For Action Approved on Consent Agenda (XII) CONSENT AGENDA - RULES COMMITTEE R1.Resolution 85-R-22,Amending City Council Rule 9.7 was held until October 10, 2022. The Rules Committee requests the City Council adopt Resolution 85-R-22,Amending City Council Rule 9.7.This resolution would add a cosponsor mechanism to the referral process. Councilmember Reid moved to hold until item until October 10, 2022 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Action Held until October 10, 2022 Motion: Councilmember Reid Second: Councilmember Wynne Motion: Councilmember Reid Second: Councilmember Burns Watch Page 14 MINUTES September 27, 2022 (XII) CONSENT AGENDA - RULES COMMITTEE R2.Resolution 86-R-22,Amending City Council Rule 9.10.3 was held until October 10, 2022. The Rules Committee recommended the City Council adopt Resolution 86-R-22,Amending City Council Rule 9.10.3.This resolution establishes the procedure for Councilmembers to cosponsor a referral. Councilmember Reid moved to hold until item until October 10, 2022 9 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Suffredin, Revelle, Reid, Geracaris No Vote:None Absent:None For Action Held until October 10, 2022 Motion: Councilmember Reid Second: Councilmember Wynne Motion: Councilmember Reid Second: Councilmember Burns Watch (XIII) CALL OF THE WARDS Ward 1:No Report Ward 2:Upcoming October Ward Meeting Watch Ward 3:No Report Watch Ward 4:הנשהבוט,Congratulated Schenita Stewart for being appointed Police Chief, Office hours and Ward Meeting information on the City’s website Ward 5: 5th Ward Meeting September 29, 2022 7:00 p.m. (virtual) October 1, 2022 State’s Mobile DMV at Jourdain Center October 12, 2022 Parking Meeting Watch Ward 6:No Report Ward 7:No Report Ward 8:8th Ward Meeting September 29, 2022 6:00 p.m. (virtual)Watch Ward 9:Evanston Pride hosting an event on September 29,2022 5:00 -8:00 p.m.at Fountain Square Watch Page 15 MINUTES September 27, 2022 (XVI) EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding litigation. The agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act with the exceptions being 5 ILCS 120/2(a) (c)(11). Convene into Executive Session 10:20 p.m. 8 - 0 Yes Vote:Kelly, Harris, Wynne,Nieuwsma,Burns,Revelle,Reid, Geracaris No Vote:None Absent:Suffredin Motion: Councilmember Nieuwsma Second: Councilmember Wynne Watch (XVII) ADJOURNMENT Mayor Pro-Tem Revelle called a voice vote to adjourn the City Council meeting,and by unanimous vote the meeting was adjourned at 11:25 p.m.