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HomeMy WebLinkAbout01_10_05_ccCITY COUNCIL January 10, 2005 ROLL CALL - PRESENT: Alderman Newman Alderman Moran Alderman Jean-Baptiste Alderman Tisdahl A Quorum was present. Alderman Bernstein Alderman Rainey NOT PRESENT AT ROLL CALL:Alderman Wynne ABSENT:Aldermen Kent and Feldman PRESIDING:Mayor Lorraine H. Morton The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor Morton Monday, January 10, 2005, at 6:12 p.m. in the Aldermanic Library. Alderman Tisdahl moved that Council convene into Closed Session for the purpose of discussing matters related to security, risk management, litigation and closed session minutes pursuant to 5ILCS Section 120/2 (c) (8), (11), (12) and (21). Seconded by Alderman Rainey. (8) Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff or public property. (11) Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. (12) The establishment of reserves or settlement of claims as provided in the Local Governmental and Governmental Employees Tort Immunity Act, if otherwise the disposition of a claim or potential claim might be prejudiced, or the review or discussion of claims, loss or risk management information, records, data, advice or communications from or with respect to any insurer of the public body or any intergovernmental risk management association or self insurance pool of which the public body is a member. (21) Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes as mandated by Section 2.06. Roll call. Voting aye Newman, Jean-Bap tiste, Wynne, Bernstein, Moran, Tisdahl, Rainey. Voting nay none. Motion carried (7-0). At 7:27 p.m. Alderman Rainey moved that the Council reconvene into open session and recess. Seconded by Alderman Jean-Baptiste. Motion carried unanimously. Mayor Morton reconvened the City Council meeting at 9:05 p.m. in the Council Chamber. ANNOUNCEMENTS: Public Works Director David Jennings announced that refuse and recycling collection would be delayed one day next week due to the observance of Dr. Martin Luther King, Jr. Day. Mr. Jennings stated that the City Code requires property owners to clear sidewalks adjacent to their property within 24 hours of the end of a snowfall. He urged people to keep their sidewalks clear of snow so that pedestrians, especially seniors, persons with disabilities and those with strollers and small children can walk without risk of falls. Mr. Jennings announced the Commission on Aging has a program that matches people who shovel snow with those who need assistance. Information about this program can be obtained by calling 847-866-2919. Christmas tree pickup is ongoing. 2 January 10, 2005 Finance Director Bill Stafford announced that the deadline to purchase 2005 city vehicle stickers was January 10, that day. People who had not purchased a sticker could do so by putting their information/check into the drop box at the rear of the Civic Center that evening and would be considered valid. Penalties go into effect January 11. Alderman Rainey asked on behalf of an elderly resident that next years vehicle stickers be made easier to remove. Alderman Rainey took an hour to remove her old sticker. Mr. Stafford said that request would be put into the specification next year and noted it took 30 minutes to get his sticker off. City Clerk Mary Morris announced that Tuesday, January 18, 8:30 a.m. through Tuesday, January 25, 5:00 p.m. is the filing period for petitions for the offices of Alderman, City Clerk, Township Supervisor and Township Assessor to be elected in the April 5 Consolidated Election. Candidates file petitions at the City Clerks office (Room 1200). PUBLIC HEARING 2005-2009 HUD Consolidated Plan There was no comment. Mayor Morton declared the hearing closed at 9:10 p.m. COMMUNICATIONS: None CITIZEN COMMENT: None CONSENT AGENDA (Any item marked with an Asterisk*) Alderman Moran moved Council approval of the Consent Agenda with these exceptions: contract with T-Kennel for new cages at animal shelter; contract with U.S. Equities for professional services regarding Civic Center replacement; Resolution 3-R-05 - Authorizing the City Manager to sign lease agreement for Civic Center apartment; Ordinance 54-O- 04 - City Ethics Code; Ordinance 123-O-04 - Special Use/Major Variation at 702-708 Greenleaf; Ordinance 122-O-04 - Landmark Nomination for 2408 Orrington; Major Variation for a Multi-family dwelling at 1729 Lyons St. and Ordinance 55-O-04 - Evanston Township Ethics Ordinance. Seconded by Alderman Rainey. Roll call. Voting aye Newman, Jean-Baptiste, Wynne, Bernstein, Moran, Tisdahl, Rainey. Voting nay none. Motion carried (7-0). * ITEMS APPROVED ON CONSENT AGENDA MINUTES: * Approval of Minutes of the Regular City Council Meeting of December 13, 2004. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) ADMINISTRATION & PUBLIC WORKS: Mayor Morton noted there was not a quorum at the A&PW Committee, therefore, no committee recommendation. Alderman Jean-Baptiste suggested that anyone who wished to take off any item on the Consent Agenda do so. Alderman Rainey asked for a legal opinion. First Assistant Corporation Counsel Herb Hill confirmed that items on consent agenda could be removed by anyone who wished to take an item off. The Mayor was correct that there was no committee recommendation. *Approval, as recommended, of the City of Evanston payroll for the period through December 16 and December 30, 2004 and City of Evanston bills for the period ending January 11, 2004 authorized and charged to the proper accounts: City of Evanston payroll (through 12/16/04) $2,289,649.84 City of Evanston payroll (through 12/30/04) $1,992,397.57 City of Evanston bills (through 01/11/05) $3,841,810.36 3 January 10, 2005 * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Approval of the lowest responsive and responsible bid for professional consulting services with Elliot Dudnik & Associates for rehabilitation design for the Evanston Arts Center Coach House Apartments at a cost of $18,840. (Funded in the CIP.) * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Approval of the lowest responsive and responsible bid for the purchase of a Refuse Packer Truck for Parks/Forestry & Recreation Department from R.G. Smith Equipment Company, at a cost of $85,957. (Funded in the Fleet Services Fund.) * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Approval of the purchase of a 2005 Ford pickup with service body, using the State of Illinois vehicle bid, for the construction division of the Facilities Management Department, from Bob Ridings, Inc. at a cost of $33,677. (Funded in the Fleet Services Fund.) * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Approval of the purchase of three vehicles for the Fire Department, using the Suburban Purchasing Co-op Bid, at a cost of $49,257. (Funded in the Fleet Services.) * APPROVED - CONSENT AGENDA MOTION & ROLL CALL (7-0) * Approval of a sole source contract with Motorola North American Group for a Quantar Radio Base Station at a cost of $15,685. (Funded in the E-911 Fund). * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Approval of a sole source contract for general consulting services with U.S. Equities. (Funding is the Economic Development Fund.) * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Approval of a sole source contract for professional services with U.S. Equities for onsite professional supervision of the Sherman Plaza garage construction. (Funding is the Washington National TIF Fund.) * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) ■ ■ ■ ■ * Resolution 4-R-05 - Appropriation of Motor Fuel Tax Funds for Traffic Signal Upgrade - Consideration of proposed Resolution 4-R-05, which appropriates $200,000 in Motor Fuel Tax Funds for a Traffic Signal Upgrade at Church St. and Dodge Ave. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Resolution 5-R-05 - Authorizing the City Manager to Sign a Grant Application - Consideration of proposed Resolution 5-R-05, which authorizes the City Manager to sign the Fiscal Year 2005 Save Americas Treasures Grant applicati on. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Ordinance 2-O-05 - Decreasing Class D Liquor Licenses - Consideration of proposed Ordinance 2- O-05, which decreases the number of Class D liquor licenses by one from 24 to 23 for Golden Olympic located at 1608 Chicago Ave. * MARKED INTRODUCED CONSENT AGENDA * Ordinance 3-O-05 - Decreasing Class D Liquor Licenses - Consideration of proposed Ordinance 3- O-05, which decreases the number of Class D liquor licenses by one from 23 to 22 for Annam CafØ located at 724-726 Clark St. * MARKED INTRODUCED CONSENT AGENDA * Ordinance 116-O-04 - Parking Rates at Lot 38 at the YMCA - Consideration of proposed Ordinance 116-O-04, introduced December 13, 2004, which changes parking meter fees and hours for parking meters in City Parking Lot 38, located at 1010 Grove Street (YMCA west lot), amending Section 10- 11-12(H) of the City Code. * ADOPTED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) PLANNING & DEVELOPMENT: * Ordinance 1-O-05 - Special Use for a Type 2 restaurant (Starbucks) at 2400 Main St. - Consideration of proposed Ordinance 1-O-05, which would grant a Special Use for a Type 2 restaurant 4 January 10, 2005 (Starbucks) at 2400 Main St. * MARKED INTRODUCED CONSENT AGENDA * Ordinance 121-O-04 - Special Use request for a Type 2 Restaurant (Pita Petes) at 1571 Sherman Ave. - Consideration of proposed Ordinance 121-O-04, introduced December 13, 2004, a request for a special use for a Type 2 restaurant (Pita Petes) at 1571 Sherman Ave. * ADOPTED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Ordinance 117-O-04 - Special Use request for a Type 2 Restaurant (CafØ Ambrosia) at 1620 Orrington Ave. - Consideration of proposed Ordinance 117-O-04, introduced December 13, 2004, a request for a special use for a Type 2 restaurant (CafØ Ambrosia) at 1620 Orrington Ave. * ADOPTED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) HUMAN SERVICES COMMITTEE * Approval of December 2004 Township Monthly Bills - Consideration of a recommendation to approve the Township bills, payroll and medical payments for the month of December 2004 in the amount of $72,982.95. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) *Approval of Annual Audit - Consideration and acceptance of the annual audit report for Evanston Township. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) OTHER COMMITTEES: * Resolution 1-R-05 - Reallocation of Unspent CDBG funds - Consideration of proposed Resolution 1-R-05, which amends the 1995, 1999, 2000, 2001, 2003 and 2004 Community Development Block Grant Programs and Authorizes the Reallocation of Unexpended Funds from those program years. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Resolution 2-R-05 - Adopting the City’s 2005-06 CDBG, HOME Investment partnerships and Emergency Shelter Grants Program Budgets and approving the City’s 2005-2009 HUD Consolidated Plan - Consideration of proposed Resolution 2-R-05, which adopts the City’s 2005-06 CDBG, HOME and ESG program budgets and approves the one-year action plan for FY 2005-06 and the 2005-2009 HUD Consolidated Plan. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) * Request to Issue Business Cards to Members of Boards and Commissions - Consideration of a recommendation from the Rules Committee to issue members of Boards and Commissions of the City of Evanston business cards identifying the Board or Commission on which they serve. * APPROVED - CONSENT AGENDA MOTION AND ROLL CALL (7-0) APPOINTMENTS: Mayor Morton asked that the following appointments be introduced: Brent Ritzel Arts Council 1624 Central St. Vera Chatz Parking Committee 1430 Ridge Ave. Paul M. White Parking Committee 1219 Oak Ave. Mayor Morton asked that the following reappointment be introduced: 5 January 10, 2005 Robin Snyderman Pratt Housing Commission 1025 Sherman Ave. * INTRODUCED CONSENT AGENDA Mayor Morton asked the following appointment be confirmed: Michael R. Monar Pubic Art Committee 624 Davis St. For term ending 1/30/08 * APPROVED - CONSENT AGENDA REPORT OF THE STANDING COMMITTEES ADMINISTRATION & PUBLIC WORKS: Alderman Jean-Baptiste moved approval of a sole source contract with T-Kennel for the purchase and installation of cages at the Animal Shelter at the correct cost of $51,688. Seconded by Alderman Rainey. Roll call. Voting aye Newman, Jean-Bap tiste, Wynne, Bernstein, Moran, Tisdahl, Rainey. Voting nay none. Motion carried (7-0). Alderman Jean-Baptiste reported that the sole source contract for professional services with U.S. Equities for the Civic Center replacement had been held in committee. Resolution 3-R-05 - Authorizing the City Manager to sign a Lease Agreement - Consideration of proposed Resolution 3-R-05, which authorizes the City Manager to enter into a Lease Agreement for the Civic Center apartment, located at 1223 Simpson St. Alderman Jean-Baptiste asked that this resolution be held in order to obtain more information on the applicant. Ordinance 54-O-04 - City Ethics Code - Consideration of proposed Ordinance 54-O-04, introduced December 13, 2004, which amends the Ethics Ordinance regarding prohibited political activities and gift bans as provided by state law. Alderman Jean-Baptiste moved that Ordinance 54-O-04 be tabled until the January 24, 2005 Council meeting with the provision that a special presentation be made about this new ethics code. Seconded by Alderman Bernstein. Alderman Jean-Baptiste reported the proposed ethics code is mandated by the state; was discussed at the Human Services Committee. The new ethics code has stiff penalties for violating its provisions. For example, by accepting a gift of more than $100, an official could face a misdemeanor or a year in jail. The committee felt it important to inform all employees, elected officials, members of commission, boards and committees who are subject to this by doing in-service education. He noted that spouses and close family members are subject to this code. Motion carried. No nays. Alderman Rainey asked since this is state mandated does the City have any control and is this simply for education? Alderman Jean-Baptiste said at the committee meeting they asked if spouses have to be subject to this ordinance. He said their objections needed to be raised. Assistant Corporation Counsel Ellen Szymanski said they would do in-service education for the Council at the next meeting. Regarding spouses, in state law, home rule has no latitude. There is also a provision for persons closely related to the employee, elected official or board, committee, commission member, which is state law with no latitude there either. PLANNING & DEVELOPMENT: 6 January 10, 2005 Ordinance 123-O-04 - Special Use and Major Variation request for a Multi-Family Residential Use at 702-708 Greenleaf St. - Consideration of Ordinance 123-O-04 - special use and major variation request for a multi-family residential use at 702-708 Greenleaf St. Alderman Tisdahl reported that this item was held in committee. Ordinance 122-O-04 - Landmark Nomination for 2408 Orrington Ave. (Kendall College-Wesley Hall) - Consideration of the report and recommendation of the Preservation Commission to designate the building at 2408 Orrington Ave. as an Evanston Landmark. Alderman Tisdahl reported that this item was held in committee. Major Variation for a Multi-family Dwelling at 1729 Lyons St. - Consideration of a recommendation from the Zoning Board of Appeals to deny a major variation request for a three-unit multi-family dwelling at 1729 Lyons St. Alderman Tisdahl reported that this item was held in committee. HUMAN SERVICES COMMITTEE Ordinance 55-O-04 - Evanston Township Ethics Ordinance - Consideration of Ordinance 55-O-04, introduced December 13, 2004, which establishes an Ethics Ordinance for Evanston Township. Alderman Jean-Baptiste moved that Ordinance 55-O-04 be tabled until the January 24, 2005 Council meeting. Seconded by Alderman Bernstein. Motion carried. No nays. CALL OF THE WARDS: 1st Ward. Alderman Newman spoke of the death of Fred Austin, a mailman in the 1st Ward that he knew for 15 years and who always went the extra step. His demise was great loss to the community and he offered sincere condolences to his family. 2nd Ward. No report. 3rd Ward. No report. 4th Ward. Alderman Bernstein announced the Civic Center Committee would meet Tuesday, January 18 at 7:30 p.m. Adjacent property owners will be notified. He congratulated 4th Ward resident and police chaplain, the Reverend Kate Guistolise who was recently ordained as an Episcopal priest at St. Marks church. Present at the ceremony were Deacons Sally Lufkin and Joan Barr, former mayor. He called attention to the 2005 Evanston vehicle stickers, which commemorate the Rotary Internationals 100 th anniversary. Rotary International is headquartered in Evanston with two clubs here and clubs in more countries in the world than the United Nations. As a charitable service organization they can request their property be tax exempt. A wonderful neighbor, however, Rotary International pays $1.6 million annually on their office building here, a model for other tax-exempt institutions. 5thWard. No report. 6th Ward. Alderman Moran suggested removing the old sticker with a device available at any hardware store. It has a razor blade and a sticker can be removed in eight seconds. 7 January 10, 2005 7th Ward. Alderman Tisdahl has the tool but there was no way she could get it off in eight seconds. 8th Ward. Alderman Rainey stated she finally got her sticker off with a wallpaper scraper. She announced an 8th Ward meeting the next evening at 7:30 p.m. at the police outpost on Howard St. about any condominium building that is not recycling. All buildings with more than four units that have been converted to condominium status and are not recycling will start recycling. She did a survey and found that many condominiums are not receiving the benefit provided to homeowners of City provided garage collection through a private company. That, too, will be discussed. 9th Ward. No report. Mayor Morton announced this was the last meeting where Interim City Manager Judith Aiello would officiate and expressed gratitude for her work. Ms. Aiello thanked Council members for the privilege of working with them for the past six months and to staff. All look forward to the arrival of Julia Carroll next week. There being no further business to come before Council, Mayor Morton adjourned the meeting at 9:39 p.m. Mary P. Morris, City Clerk A videotape recording of this meeting has been made part of the permanent record and is available in the City Clerk’s office.