HomeMy WebLinkAbout076-R-22 Authorizing the City Manager to Sign a Local Public Agency Engineering Services Agreement for the Main St Construction Engineering Services Agreement with Patrick Engineering and IDOT for Federal Funding Participation09/12/2022
76-R-22
A RESOLUTION
Authorizing the City Manager to Sign a Local Public Agency Engineering
Services Agreement for the Main Street Construction Engineering Services
Agreement with Patrick Engineering and Illinois Department of Transportation
(IDOT) for Federal Funding Participation
WHEREAS, the City of Evanston seeks to utilize Illinois Transportation
Enhancement Program (ITEP) grant funds to make corridor improvements to Main Street
between Maple Avenue and Hinman Avenue, said improvement to be identified as Illinois
Department of Transportation (IDOT) State Section Number: 19-00283-00-PV and Project
Number: 61 H93 hereinafter referred to as the "Project"; and
WHEREAS, said corridor improvements consist of ADA sidewalk and curb
ramp improvements, pedestrian cross, traffic signal modernization, streetscape
elements, and pavement improvements; and
WHEREAS, the State of Illinois and the City of Evanston intend to use
ITEP money committed to fund the Project; and
WHEREAS, the ITEP fund source requires a match of the funds by the
City of Evanston; and
WHEREAS, the City of Evanston seeks to enter into a Local Public
Agency Engineering Services Agreement with Patrick Engineering, to provide certain
professional engineering services in connection with the project,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
-1-
Page 1 of 21 Doc ID: 101775fe76461ad9bad a804fae8578b59fbead97
76-R-22
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Manager is authorized to allocate Two Hundred
Sixty Six Thousand, Nine Hundred and Forty Five Dollars ($266,945.00) or as much
needed for completion of the Project.
SECTION 3: The City Manager is hereby authorized to sign the Local
Public Agency Engineering Services Agreement with Patrick Engineering and the Illinois
Department of Transportation, attached hereto as Exhibit A.
SECTION 3: That this Resolution 76-R-22 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest:
Stephanie Mendoza, City Clerk
Adopted
September 12 , 2022
halud &Jj
Daniel Biss, Mayor
Approved as to form:
�/✓cckola,s 6. CgMA ci J
Nicholas E. Cummings, Corporation
Counsel
-2-
Page 2 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
76-R-22
EXHIBIT A
Local Public Agency Engineering Services Agreement Between the City of
Evanston and Patrick Engineering
-3-
Page 3 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
�d �/ Illinoofis Densppartment
�Traortation
Local Public Agency
Engineering Services Agreement
Agreement For Aqreement Type
Using Federal Funds? ®Yes ❑ Federal CE Oriinal No g
LOCAL PUBLIC AGENCY
Local Public Agency County Section Number Job Number
Evanston Cook 19-00283-00-PV
Project Number Contact Name Phone Number Email
Chris Venatta (847) 448-8129 cvenatta@cityofevanston.org
SECTION PROVISIONS
Local Street/Road Name Key Route Lenqth Structure Number
Main Street FAU 1329 2100' N/A
Location Termini Add Location
Maple Avenue to Hinman Avenue (Remove Location
Project Description
Main Street Improvements, Maple Ave to Hinman Ave, pavement construction/resurfacing, sidewalk streetscape
improvements, traffic signals, lighting, and permeable pavers.
Engineering Funding ® Federal ❑ MFT/TBP ❑ State X Other IClty
Anticipated Construction Funding ® Federal ❑ MFT/TBP ❑ State ® Other ICjty, County, MWRD
AGREEMENT FOR
❑ Phase I - Preliminary Engineering ❑ Phase II - Design Engineering ® Phase III - Construction Engineering
CONSULTANT
Prime Consultant (Firm) Name Contact Name Phone Number Email
Patrick Engineering Inc. Jarrod Cebulski (630) 795-7468 jcebulski@patrickco.com
Address City State Zip Code
4970 Varsity Drive Lisle IL 60532
THIS AGREEMENT IS MADE between the above Local Public Agency (LPA) and Consultant (ENGINEER) and covers certain
professional engineering services in connection with the improvement of the above SECTION. Project funding allotted to the LPA by the
State of Illinois under the general supervision of the State Department of Transportation, hereinafter called the "DEPARTMENT," will be
used entirely or in part to finance ENGINEERING services as described under AGREEMENT PROVISIONS.
Since the services contemplated under the AGREEMENT are professional in nature, it is understood that the ENGINEER, acting as an
individual, partnership, firm or legal entity, qualifies for professional status and will be governed by professional ethics in its relationship to
the LPA and the DEPARTMENT. The LPA acknowledges the professional and ethical status of the ENGINEER by entering into an
AGREEMENT on the basis of its qualifications and experience and determining its compensation by mutually satisfactory negotiations.
WHEREVER IN THIS AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean:
Regional Engineer Deputy Director, Office of Highways Project Implementation, Regional Engineer, Department of
Transportation
Resident Construction Supervisor Authorized representative of the LPA in immediate charge of the engineering details of the
construction PROJECT
In Responsible Charge A full time LPA employee authorized to administer inherently governmental PROJECT activities
Contractor Company or Companies to which the construction contract was awarded
Completed09/01/22 Page 1 of 9 BLR 05530 (Rev. 07/08/22)
Page 4 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
AGREEMENT EXHIBITS
The following EXHIBITS are attached hereto and made a part of hereof this AGREEMENT:
® EXHIBIT A: Scope of Services
® EXHIBIT B: Project Schedule
® EXHIBIT C: Qualification Based Selection (QBS) Checklist
® EXHIBIT D: Cost Estimate of Consultant Services (CECS) Worksheet (BLR 05513 or BLR 05514 )
El
El
THE ENGINEER AGREES,
1. To perform or be responsible for the performance of the Scope of Services presented in EXHIBIT A for the LPA in connection
with the proposed improvements herein before described.
2. The Classifications of the employees used in the work shall be consistent with the employee classifications and estimated staff
hours. If higher -salaried personnel of the firm, including the Principal Engineer, perform services that are to be performed by
lesser -salaried personnel, the wage rate billed for such services shall be commensurate with the payroll rate for the work
performed.
3. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or
corrections required as a result of the ENGINEER'S error, omissions or negligent acts without additional compensation.
Acceptance of work by the LPA or DEPARTMENT will not relieve the ENGINEER of the responsibility to make subsequent
correction of any such errors or omissions or the responsibility for clarifying ambiguities.
4. That the ENGINEER will comply with applicable Federal laws and regulations, State of Illinois Statutes, and the local laws or
ordinances of the LPA.
5. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LPA.
6. To invoice the LPA for Preliminary and/or Design Engineering: The ENGINEER shall submit all invoices to the LPA within three
months of the completion of the work called for in the AGREEMENT or any subsequent Amendment or Supplement.
7. To submit a completed BLR 05613, Engineering Payment Report, to the DEPARTMENT within three months of the completion of
the work called for in this AGREEMENT or any subsequent Amendment or Supplement. The form shall be submitted with the
final invoice.
8. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of
this AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of US
Department of Transportation (US DOT) assisted contract. Failure by the Engineer to carry out these requirements is a material
breach of this AGREEMENT, which may result in the termination of this AGREEMENT or such other remedy as the LPA deems
appropriate.
9. That none of the services to be furnished by the ENGINEER shall be sublet assigned or transferred to any other party or parties
without written consent of the LPA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished
by the ENGINEER shall be construed to relieve the ENGINEER of any responsibility for the fulfillment of this AGREEMENT.
10. For Construction Engineering Contracts:
(a) The ENGINEER shall be prequalified with the STATE in Construction Inspection. All employees of the ENGINEER
serving as the onsite resident construction supervisor or providing construction inspection shall have a valid
Documentation of Contract Quantities certification.
(b) For all projects where testing is required, the ENGINEER shall obtain samples according to the STATE Bureau of
Materials. "Manual of Test Procedures for Materials," submit STATE Bureau of Materials inspection reports; and
verify compliance with contract specifications.
11. That the engineering services shall include all equipment, instruments, supplies, transportation and personnel required to perform
the duties of the ENGINEER in connection with this AGREEMENT (See DIRECT COST tab in BLR 05513 or BLR 05514).
THE LPA AGREES,
1. To certify by execution of this AGREEMENT that the selection of the ENGINEER was performed in accordance with the following:
(a) Professional Services Selection Act (50 ILCS 510), The Brooks Act (40 USC 11), and the Procurement,
Management, and Administration of Engineering, and Design Related Services (23 CFR part 172). Exhibit C is
required to be completed with this AGREEMENT.
2. To furnish the ENGINEER all presently available survey data, plans, specifications, and project information.
3. For Construction Engineering Contracts:
(a) To furnish a full time LPA employee to be In Responsible Charge authorized to administer inherently governmental
PROJECT activities.
(b) To submit approved forms BC 775 and BC 776 to the DEPARTMENT when federal funds are utilized.
4. To pay the ENGINEER:
Completed09/01/22 Page 2 of 9 BLR 05530 (Rev. 07/08/22)
Page 5 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
(a) For progressive payments - Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the
LPA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be
equal to the value of the partially completed work minus all previous partial payments made to the ENGINEER.
(b) Final Payment - Upon approval of the work by the LPA but not later than 60 days after the work is completed and
reports have been made and accepted by LPA and DEPARTMENT, a sum of money equal to the basic fee as
determined in this AGREEMENT less the total of the amount of partial payments previously paid to the ENGINEER
shall be due and payable to the ENGINEER.
5. To pay the ENGINEER as compensation for all services rendered in accordance with the AGREEMENT on the basis of the
following compensation method as discussed in 5-5.10 of the BLR Manual.
Method of Compensation:
❑ Lump Sum
❑ Specific Rate
® Cost plus Fixed Fee: Fixed
Total Compensation = DL + DC + OH + FF
Where:
DL is the total Direct Labor,
DC is the total Direct Cost,
OH is the firm's overhead rate applied to their DL and
FF is the Fixed Fee.
Where FF = (0.33 + R) DL + %SubDL, where R is the advertised Complexity Factor and %SubDL is 10% profit
allowed on the direct labor of the subconsultants.
The Fixed Fee cannot exceed 15% of the DL + OH.
Field Office Overhead Rates: Field rates must be used for construction engineering projects expected to exceed one
year in duration or if the construction engineering contract exceeds $1,000,000 for any project duration.
6. The recipient shall not discriminate on the basis of race, color, national original or sex in the award and performance of any US
DOT -assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take
all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of US
DOT -assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by US DOT, is
incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms
shall be treated as violation of this AGREEMENT. Upon notification to the recipient of its failure to carry out its approved program,
the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.0 3801 et seq.).
III. IT IS MUTUALLY AGREED,
1. No work shall be commenced by the ENGINEER prior to issuance by the IDOT of a written Notice to Proceed.
2. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amount, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General,
and the DEPARTMENT, the Federal Highways Administration (FHWA) or any authorized representative of the federal
government, and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the DEPARTMENT for the recovery of any funds paid by the
DEPARTMENT under the contract for which adequate books, records and supporting documentation are not available to support
their purported disbursement.
3. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and save harmless the LPA, the DEPARMTENT,
and their officers, agents, and employees from all suits, claims, actions or damage liabilities, costs or damages of any nature
whatsoever resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
The LPA will notify the ENGINEER of any error or omission believed by the LPA to be caused by the negligence of the
ENGINEER as soon as practicable after the discovery. The LPA reserves the right to take immediate action to remedy any error
or omission if notification is not successful; if the ENGINEER fails to reply to a notification; or if the conditions created by the error
or omission are in need of urgent correction to avoid accumulation of additional construction costs or damages to property and
reasonable notice is not practicable.
4. This AGREEMENT may be terminated by the LPA upon giving notice in writing to the ENGINEER at the ENGINEER's last known
post office address. Upon such termination, the ENGINEER shall cause to be delivered to the LPA all drawings, plats, surveys,
reports, permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data,
if any from soil survey and subsurface investigation with the understanding that all such material becomes the property of the
LPA. The LPA will be responsible for reimbursement of all eligible expenses incurred under the terms of this AGREEMENT up to
the date of the written notice of termination.
Completed09/01/22 Page 3 of 9 BLR 05530 (Rev. 07/08/22)
Page 6 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
5. In the event that the DEPARMENT stops payment to the LPA, the LPA may suspend work on the project. If this agreement is
suspended by the LPA for more than thirty (30) calendar days, consecutive or in aggregate, over the term of this AGREEMENT,
the ENGINEER shall be compensated for all services performed and reimbursable expenses incurred as a result of the
suspension and resumption of its services, and the ENGINEER's schedule and fees for the remainder of the project shall be
equitably adjusted.
6. This AGREEMENT shall continue as an open contract and the obligations created herein shall remain in full force and effect until
the completion of construction of any phase of professional services performed by others based upon the service provided
herein. All obligations of the ENGINEER accepted under this AGREEMENT shall cease if construction or subsequent
professional services are not commenced within 5 years after final payment by the LPA.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER's work and shall indemnify and have harmless the LPA, the DEPARTMENT,
and their officers, employees from all suits, claims, actions or damages liabilities, costs or damages of any nature whatsoever
resulting there from. These indemnities shall not be limited by the listing of any insurance policy.
8. The ENGINEER and LPA certify that their respective firm or agency:
(a) has not employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any
firm or person (other than a bona fide employee working solely for the LPA or the ENGINEER) to solicit or secure
this AGREEMENT,
(b) has not agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services
of any firm or person in connection with carrying out the AGREEMENT or
(c) has not paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for
the LPA or the ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with,
procuring or carrying out the AGREEMENT.
(d) that neither the ENGINEER nor the LPA is/are not presently debarred, suspended, proposed for debarment,
declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency,
(e) has not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered
against them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or
performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements or receiving
stolen property,
(f) are not presently indicated for or otherwise criminally or civilly charged by a government entity (Federal, State or
local) with commission of any of the offenses enumerated in paragraph (e) and
(g) has not within a three-year period preceding this AGREEMENT had one or more public transaction (Federal, State or
local) terminated for cause or default.
Where the ENGINEER or LPA is unable to certify to any of the above statements in this certification, an explanation shall be
attached to this AGREEMENT.
9. In the event of delays due to unforeseeable causes beyond the control of and without fault or negligence of the ENGINEER no
claim for damages shall be made by either party. Termination of the AGREEMENT or adjustment of the fee for the remaining
services may be requested by either party if the overall delay from the unforeseen causes prevents completion of the work within
six months after the specified completion date. Examples of unforeseen causes include but are not limited to: acts of God or a
public enemy; act of the LPA, DEPARTMENT, or other approving party not resulting from the ENGINEER's unacceptable
services; fire; strikes; and floods.
If delays occur due to any cause preventing compliance with the PROJECT SCHEDULE, the ENGINEER shall apply in writing to
the LPA for an extension of time. If approved, the PROJECT SCHEDULE shall be revised accordingly.
10. This certification is required by the Drug Free Workplace Act (30 ILCS 580). The Drug Free Workplace Act requires that no
grantee or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of
any property or service from the DEPARTMENT unless that grantee or contractor will provide a drug free workplace. False
certification or violation of the certification may result in sanctions including, but not limited or suspension of contract on grant
payments, termination of a contract or grant and debarment of the contracting or grant opportunities with the DEPARTMENT for
at least one (1) year but not more than (5) years.
For the purpose of this certification, "grantee" or "Contractor" means a corporation, partnership or an entity with twenty-five (25)
or more employees at the time of issuing the grant or a department, division or other unit thereof, directly responsible for the
specific performance under contract or grant of $5,000 or more from the DEPARTMENT, as defined the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
(a) Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a
controlled substance, including cannabis, is prohibited in the grantee's or contractor's workplace.
(2) Specifying actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statue conviction for a violation occurring in the workplace
no later than (5) days after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
Completed09/01/22 Page 4 of 9 BLR 05530 (Rev. 07/08/22)
Page 7 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
(1) The dangers of drug abuse in the workplace;
(2) The grantee's or contractor's policy to maintain a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the
contract or grant and to post the statement in a prominent place in the workplace.
(d) Notifying the contracting, or granting agency within ten (10) days after receiving notice under part (b) of paragraph
(3) of subsection (a) above from an employee or otherwise, receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation
program.
(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is
required and indicating that a trained referral team is in place.
Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act,
the ENGINEER, LPA and the Department agree to meet the PROJECT SCHEDULE outlined in EXHIBIT B. Time is of the
essence on this project and the ENGINEER's ability to meet the PROJECT SCHEDULE will be a factor in the LPA selecting the
ENGINEER for future project. The ENGINEER will submit progress reports with each invoice showing work that was completed
during the last reporting period and work they expect to accomplish during the following period.
11. Due to the physical location of the project, certain work classifications may be subject to the Prevailing Wage Act (820 ILCS
130/0.01 et seq.).
12. For Construction Engineering Contracts:
(a) That all services are to be furnished as required by construction progress and as determined by the LPA employee In
Responsible Charge. The ENGINEER shall complete all services herein within a time considered reasonable to the
LPA, after the CONTRACTOR has completed the construction contract.
(b) That all field notes, test records and reports shall be turned over to and become the property of the LPA and that
during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any
loss or damage to the documents herein enumerated while they are in the ENGINEER's possession and any such
loss or damage shall be restored at the ENGINEER's expense.
(c) That any difference between the ENGINEER and the LPA concerning the interpretation of the provisions of this
AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the
ENGINEER, one member appointed by the LPA, and a third member appointed by the two other members for
disposition and that the committee's decision shall be final.
(d) That in the event that engineering and inspection services to be furnished and performed by the LPA (including
personnel furnished by the ENGINEER) shall, in the opinion of the STATE be incompetent employed on such work
at the expense of the LPA.
(e) Inspection of all materials when inspection is not provided by the sources by the STATE Central Bureau of Materials,
and submit inspection reports to the LPA and STATE in accordance with the STATE Central Bureau of Materials
"Project Procedures Guide" and the policies of the STATE.
Prime Consultant (Firm) Name
Patrick Engineering Inc.
Subconsultants
AGREEMENT SUMMARY
TIN/FEIN/SS Number
36-3008281
TIN/FEIN/SS Number
Subconsultant Total
Prime Consultant Total
Total for all work
Agreement Amount
$424,955.00
Agreement Amount
$424,955.001
$424,955.001
Completed 09/01 /22
Page 5 of 9
BLR 05530 (Rev. 07/08/22)
Page 8 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
AGREEMENT SIGNATURES
Attest
By (Signature & Date)
Local Public Agency
Evanston
(SEAL)
Local Public Agency Type Local Public Agency
The City of Evanston
Executed by the ENGINEER:
Attest
By (Signature & Date)
Title
Director of Delivery
Local Public Agency Type
City Clerk
Prime Consultant (Firm) Name
Patrick Engineering Inc.
By (Signature & Date)
Title
By (Signature & Date)
Title
SVP, Authorized Representative
Completed 09/01 /22
Page 9 of 21
Page 6 of 9 BLR 05530 (Rev. 07/08/22)
Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
Local Public Agency Prime Consultant (Firm) Name County Section Number
Evanston Patrick Engineering Inc. Cook 19-00283-00-PV
EXHIBIT A
SCOPE OF SERVICES
To perform or be responsible for the performance of the engineering services for the LPA, in connection with the PROJECT herein before
described and enumerated below
Phase III construction services for the rehabilitation/reconstruction of Main Street from Maple Ave to Hinman Ave
Completed09/01/22 Page 7 of 9 BLR 05530 (Rev. 07/08/22)
Page 10 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
Local Public Agency Prime Consultant (Firm) Name County Section Number
Evanston Patrick Engineering Inc. Cook 19-00283-00-PV
EXHIBIT B
PROJECT SCHEDULE
It is estimated that the Phase III duration will be approximately 110 working days from Notice to Proceed (NTP),
anticipated to occur in April, 2023.
Completed09/01/22 Page 8 of 9 BLR 05530 (Rev. 07/08/22)
Page 11 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
Local Public Agency Prime Consultant (Firm) Name County Section Number
Evanston Patrick Engineering Inc. Cook 19-00283-00-PV
Exhibit C
Qualification Based Selection (QBS) Checklist
The LPA must complete Exhibit D. If the value meets or will exceed the threshold in 50 ILCS 510, QBS requirements must be followed.
Under the threshold, QBS requirements do not apply. The threshold is adjusted annually. If the value is under the threshold with federal
funds being used, federal small purchase guidelines must be followed.
❑ Form Not Applicable (engineering services less than the threshold)
Items 1-13 are required when using federal funds and QBS process is applicable. Items 14-16 are required when
using State funds and the QBS process is applicable.
No Yes
1
Do the written QBS policies and procedures discuss the initial administration (procurement, management
❑
and administration) concerning engineering and design related consultant services?
2
Do the written QBS policies and procedures follow the requirements as outlined in Section 5-5 and
❑
specifically Section 5-5.06 (e) of the BLRS Manual?
3
Was the scope of services for this project clearly defined?
❑
4
Was public notice given for this project?
❑
If yes Due date of submittal 06/12/18
Method(s) used for advertisement and dates of advertisement
5 Do the written QBS policies and procedures cover conflicts of interest? ❑
6 Do the written QBS policies and procedures use covered methods of verification for suspension and ❑
debarment?
7 Do the written QBS policies and procedures discuss the methods of evaluation? ❑
Project Criteria Weighting
8 IDo the written QBS policies and procedures discuss the method of selection?
Selection committee (titles) for this project
Top three consultants ranked for this project in order
1 Patrick Engineering Inc.
2
3
9 Was an estimated cost of engineering for this project developed in-house prior to contract negotiation?
10 Were negotiations for this project performed in accordance with federal requirements.
11 Were acceptable costs for this project verified?
Do the written QBS policies and procedures cover review and approving for payment, before forwarding
12 the request for reimbursement to IDOT for further review and approval?
Ell
■ ■
Do the written QBS policies and procedures cover ongoing and finalizing administration of the project
13 (monitoring, evaluation, closing -out a contract, records retention, responsibility, remedies to violations or
❑
breaches to a contract, and resolution of disputes)?
114 QBS according to State requirements used?
❑
115 Existing relationship used in lieu of QBS process?
❑
116 LPA is a home rule community (Exempt from QBS).
❑
Completed09/01/22 Page 9 of 9 BLR 05530 (Rev. 07/08/22)
Page 12 of 21 Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
Illinois Department
of Transportation
EXHIBIT E
COST ESTIMATE OF CONSULTANT SERVICES WORKSHEET
FIXED RAISE
Local Public Agency County Section Number
Evanston I JCook
Consultant (Firm) Name Prepared By Date
Patrick Engineering Karl Wilson 6/21/2022
PAYROLL ESCALATION TABLE
CONTRACT TERM 10 MONTHS
START DATE 3/1/2022
RAISE DATE 1/1/2023
END DATE 12/31/20221
ESCALATION PER YEAR
Year First Date Last Date Months
0 3/1 /2022 12/31 /2022 10
The total escalation =
0.00%
OVERHEAD RATE 137.17%
COMPLEXITY FACTOR 0
% OF RAISE
% of
Contract
100.00%
!1
1
Printed 9/1/2022 9:50 PM Page 1 of 11
BLR 05514 (Rev. 03/12/21)
Payroll Escalation
Local Public Agency County Section Number
Evanston I Cook I
MAXIMUM PAYROLL RATE
ESCALATION FACTOR
78.00
0.00%
PAYROLL RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
IDOT
CLASSIFICATION PAYROLL RATES CALCULATED RATE
ON FILE
Project Manager
78
$78.00
$67.40
$49.32
$46.56
$40.40
$33.37
$34.94
$31.21
$74.51
$44.13
$39.16
Project Engineer 3/4
67.4
Project Engineer 1/2
49.32
Staff Engineer 3
46.56
Staff Engineer 2
40.4
Staff Engineer 1
33.37
CAD Designer
34.94
Admin Assistant
31.21
Survey Manager
74.51
Project Surveyor
44.13
139.16
Staff Surveyor
BLR 05514 (Rev. 03/12/21)
Payroll Rates
Printed 9/1/2022 9:50 PM Page 2 of 11
Page 14 of 21 Doc ID: 101775fe76461ad9bad a804fae8578b59fbead97
Local Public Agency County Section Number
Evanston Cook
SUBCONSULTANTS
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
Total 0.00 0.00
BLR 05514 (Rev. 03/12/21)
Subconsultants
Printed 9/1/2022 9:50 PM
Page 15 of 21
Page 3 of 11
Doc ID: 101775fe76461ad9bada804fae8578b59fbead97
Local Public Agency
Evanston
v
0
N
OVERHEAD RATE
TASK
Construction Management Services
Survey
Project Management
0
0
v
0_
v
0_
v
00
0
v
m
00
v,
co Subconsultant DL
U1
co TOTALS
07
cD
v
0_
4
County
Cook
COST ESTIMATE WORKSHEET
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
137.17%I COMPLEXITY FACTOR
STAFF HOURS
2840
52
40
MM
PAYROLL
OVERHEAD & DIRECT COSTS
FRINGE BENEFITS
141,410
193,973 27,950
2,416
3,314
3,120
4,280
146,946
201,567 27,950
348,513
Section Number
I I
01
FIXED FEE SERVICES BY
OTHERS
46,665
797
1,030
0
48,492
TOTAL % GRAND
TOTAL
409,998 96.48%
6,527 1.54%
8,430 1.98%
424,955 100.00%
BLR 05514 (Rev. 03/12/21)
Cost Estimate Worksheet
Printed 9/1/2022 9:50 PM Page 4 of 11
Local Public Agency
Evanston
v
0
County
Cook
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultants Services Worksheet Fixed Raise
PAYROLL
AVG
TOTAL PROJ. RATES
HOURLY
Hours
%
CLASSIFICATION
RATES
Part.
Project Manager
78.00
40.0
1.36%
Project Engineer 3/4
67.40
1,200.0
40.93%
Project Engineer 1/2
49.32
0.0
Staff Engineer 3
46.56
440.0
15.01 %
Staff Engineer 2
40.40
0.0
Staff Engineer 1
33.37
1,200.0
40.93%
CAD Designer
34.94
0.0
Admin Assistant
31.21
0.0
Survey Manager
74.51
4.0
0.14%
Project Surveyor
44.13
48.0
1.64%
Staff Surveyor
39.16
0.0
0.0
0.0
0.0
0.0
0.0
0.0
'
0.0
0.0
C'
0.0
C '
0.0
-
0.0
0.0
C
0.0
a
C
0.0
°
c;
0.0
0.0
0
TOTALS
2932.0
100%
v
cu
00
v
07
07
14
07
07
cu
v
Q
4
Printed 9/1/2022 9:50 PM
Construction Management
Services
Survey
Project Management
Wgtd
Hours
%
Wgtd
Hours
%
Wgtd
Hours %
Wgtd Hours
Avg
Part.
Avg
Part.
Avg
Part.
Avg
1.06
40i 100.00%
78.00
27.59
1200
42.25%
28.48
Ili -A
IIIIIIII�
6.99
440
15.49%
7.21
-
■
IIIIIIII�
13.66
42.25%
14.10
-
0.10
'
7.69%
5.73
-
0.72
92.31 %
40.74
-
$50.12
2840.0
100.00%
$49.79
52.0
100%
$46.471
40.0 100%
$78.00I
0.0
Page 5 of 11
Section Number
SHEET 1 OF 1
% Wgtd Hours % Wgtd
Part. Avg Part. Avg
0% $0.00 0.0 0% $0.00
BLR 05514 (Rev. 03/12/21)
Avg Hourly 1
Local Public Agency
Evanston
v
co
0
r.
PAYROLL
AVG
HOURLY Hours
CLASSIFICATION
RATES
Project Manager
78.00
Project Engineer 3/4
67.40
Project Engineer 1/2
49.32
Staff Engineer
46.56
Staff Engineer 2
40.40
Staff Engineer 1
33.37
CAD Designer
34.94
Admin Assistant
31.21
Survey Manager
74.51
Project Surveyor
44.13
Staff Surveyor
39.16
4.
TOTALS
0.0
County
Cook
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
% Wgtd Hours
Part. Avg
1 0% $0.00 1
% Wgtd Hours
Part. Avg
0.0 1 0% $0.00
I
0.0
% Wgtd Hours
Part. Avg
0% $0.00 1 0.0
% Wgtd Hours
Part. Avg
0% $0.00 1
1
0.0
Section Number
SHEET 2 OF 1
% Wgtd Hours I % Wgtd
Part. Avg Part. Avg
0% $0.00 1 0.0 1 0% $0.00
Printed 9/1/2022 9:50 PM
Page 6 of 11
BLR 05514 (Rev. 03/12/21)
Avg Hourly 2
Local Public Agency County Section Number
Evanston Cook
AVERAGE HOURLY PROJECT RATES
`D Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
o SHEET 3 OF 1
r•
PAYROLL Avg
HOURLY Hours I % Wgtd Hours I % Wgtd Hours I % Wgtd Hours I % Wgtd Hours I % Wgtd Hours I % Wgtd
CLASSIFICATION RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Project Manager 78.00
Project Engineer 3/4 67.40
Project Engineer 1/2 49.32
Staff Engineer 3 46.56
Staff Engineer 2 40.40
Staff Engineer 1 33.37
CAD Designer 34.94
Admin Assistant 31.21
Survey Manager 74.51
Project Surveyor 44.13
Staff Surveyor 39.16
= 0
TOTALS
0.0 1 0% $0.00 1 0.0 1 0% $0.00 1 0.0 1 0% $0.00 1 0.0 1 0% $0.00 1 0.0 1 0% $0.00 1 0.0 1 0% $0.00
BLR 05514 (Rev. 03/12/21)
Avg Hourly 3
Printed 9/1/2022 9:50 PM Page 7 of 11
Local Public Agency County Section Number
I Evanston lCook
AVERAGE HOURLY PROJECT RATES
N Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
o SHEET 4 OF 1
PAYROLL
AVG
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
CLASSIFICATION
RATES Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Project Manager
78.00
Project Engineer 3/4
67.40
Project Engineer 1/2
49.32
Staff Engineer
46.56
Staff Engineer 2
40.40
Staff Engineer 1
33.37
CAD Designer
34.94
Admin Assistant
31.21
Survey Manager
74.51
Project Surveyor
44.13
Staff Surveyor
39.16
w
CL
TOTALS
Q
v
00
C
v
cu
00
00
07
07
cfl
CT
cu
v
n
4
0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0
0% $0.00 0.0 0% $0.00 0.0 0% $0.00
BLR 05514 (Rev. 03/12/21)
Avg Hourly 4
Printed 9/1/2022 9:50 PM
Page 8 of 11
Local Public Agency
I Evanston
v
CD
N
PAYROLL
CLASSIFICATION
Project Manager
Project Engineer 3/4
Project Engineer 1/2
Staff Engineer 3
Staff Engineer 2
Staff Engineer 1
CAD Designer
Admin Assistant
Survey Manager
Project Surveyor
Staff Surveyor
n
S
v
v`
b
TOTALS
County
Cook
AVERAGE HOURLY PROJECT RATES
Exhibit E Cost Estimate of Consultant Services Worksheet Fixed Raise
Section Number
I
SHEET 5 OF 1
AVG
HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours %
RATES Part. Avg Part. Avg Part. Avg Part. Avg Part.
78.00
67.40
49.32
40
46.56
4.40
33.37
34.94
31.21
74.51
44.13
51
39.16
0.0 0% $0.00 0.0 0% $0.00 0.0 0% $0.00 0.0
Wgtd Hours % Wgtd
Avg Part. Avg
0% $0.00 0.0 0% $0.00 0.0 0% $0.00
Printed 9/1/2022 9:50 PM
Page 9 of 11
BLR 05514 (Rev. 03/12/21)
Avg Hourly 5