HomeMy WebLinkAbout002-R-1712/13/2016
2-R-17
A RESOLUTION
Authorizing the City Manager to Execute a CDBG Grant Agreement
with Sunshine Gospel Ministries d/b/a "Sunshine Enterprises"
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Sunshine Gospel Ministries, an Illinois not -for -profit
corporation d/b/a "Sunshine Enterprises", offers a workforce development cohort
program focused on providing courses on basic business management and planning
skills to minorities and women; and
SECTION 2: The City Council hereby agrees to provide Community
Development Block Grant (CDBG) funds to Sunshine Enterprises in the amount of
$75,000 to continue the workforce development courses in Evanston.
SECTION 3: The City Manager is hereby authorized and directed to sign
a CDBG grant agreement between the City and Sunshine Gospel Ministries, attached
hereto as Exhibit 1 and incorporated herein by reference (the "Agreement').
SECTION 4: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City and must be in a form acceptable to the Corporation Counsel.
SECTION 5: This Resolution 2-R-17 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
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Attest:
R ney Grmne, Ci'y Clerk
Adopted: —1 , .2eq-9
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Eliza th B. Tisdahl, Mayor
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EXHIBIT 1
Grant Agreement By and Between the City
and Sunshine Gospel Ministries d/b/a Sunshine Enterprises
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CITY OF EVANSTON
COMMUNITY DEVELOPMENT BLOCK GRANT
SUBRECIPIENT AGREEMENT
This AGREEMENT is made on this day of 2017, by and between
the City of Evanston, an Illinois Municipal Corporation (hereinafter "CITY") and the Sunshine
Gospel Ministries, an Illinois not -for -profit corporation, d/b/a "Sunshine Enterprises"
(hereinafter "SUBRECIPIENT").
RECITALS
WHEREAS, the program described herein is being funded by a Grant from the City of
Evanston, Illinois as part of the City's Community Development Block Grant (CDBG) program,
which is authorized under Title I of the Housing and Community Development Act of 1974, as
amended, and the City will utilize CDBG funds from FY 2011 — 2013 that are allocated for
economic development activities in the 2016 Action Plan to fund the program; and
WHEREAS, it has been determined by the City that an economic development
opportunity exists which warrants funding to Subrecipient from the City's CDBG program fund;
and
WHEREAS, the Grantee requested funding for workforce development cohort program
focused on providing services primarily to low/moderate income minorities and women with
intensive courses in basic 'business management and planning, where entrepreneurs gain
hands on familiarity with fundamental concepts, tools and skills needed to plan and run a
business; and
WHEREAS, the Grantor has authorized an expenditure of up to $75,000 as a grant to
Grantee to pay a portion of the expected program budget to host the workforce development
cohorts in Evanston for primarily Evanston residents, under such terms and conditions that
are prescribed by the Grantor below; and
WHEREAS, the City Council approves Grantee for participation and funding under this
Grant Agreement, subject to the terms and conditions of the Agreement, and
NOW, THEREFORE, the CITY and the SUBRECIPIENT, in consideration of the mutual
covenants set forth below, hereby agree as follows; having first found the foregoing recitals as
fact:
AGREEMENT
I. APPENDICES TO AGREEMENT: All Appendices (A through E) attached to this
Agreement are incorporated and made a part of this Agreement as referenced herein.
SUBRECIPIENT agrees to abide by and follow all terms and conditions as set forth in
said Appendices.
II. WORK TO BE PERFORMED BY SUBRECIPIENT: In exchange for receiving CDBG
grant funds from the CITY for the Workforce Development Cohort Program (hereinafter
"Program"), the SUBRECIPIENT shall be responsible for administering the Program as
described in Appendix A in a manner satisfactory to the CITY and substantially
consistent with any standards and regulations that are specified in this Agreement and
adherence to the same is a condition of providing these funds. SUBRECIPIENT
commits to the Program goals that are outline in Appendix A, including (1) the number of
people to be served, (2) the number of program participants who are expected to be
Evanston residents, and (3) the number of program participants who shall meet HUD's
definition of low- or moderate -income persons, and outcome measures as outlined in
Appendix A. Subrecipient warrants that it will complete income certifications for the
participants in the cohort Program. SUBRECIPIENT agrees to expend the total amount
of CDBG funds covered in this Agreement solely for the agreed upon activities and in
accordance with the conditions outlined in this Agreement and the budget in Appendix B.
III. GENERAL COMPLIANCE WITH APPLICABLE LAWS: SUBRECIPIENT agrees to
comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570
(HUD regulations concerning CDBG). The SUBRECIPIENT also agrees to comply with
all other applicable Federal, state and local laws, regulations, and policies governing the
funds provided under this agreement.
SUBRECIPIENT additionally agrees to comply with any changes issued to the CITY's
CDBG program by HUD. SUBRECIPIENT understands that changes issued to the
CITY's CDBG program by HUD may materially alter the terms of this Agreement. The
City will distribute any amendments to the CDBG program within thirty (30) days and
SUBRECIPIENT must acknowledge the receipt.
SUBRECIPIENT acknowledges and affirms that the SUBRECIPIENT has the
organizational capacity to adhere to collection and reporting requirements, regarding
performance measures, as required by Uniform Administrative Requirements, Cost
Principles, and Audit
Requirements for Federal Awards; Final Rule ("Omni Circular") Subpart D, Sections
200.300 — 200.303. Such performance measures shall be decided upon by the
SUBRECIPIENT and the CITY'S Housing and Grants Administrator, based on the
requirements outlined by HUD for the category of eligible activities that the
SUBRECIPIENT'S program engages in. These categories have been described within
HUD's "Community Development Block Grant Program: Guide to National Objectives &
Eligible Activities for Entitlement Communities," and the Guide shall be incorporated
hereto by reference, and is attached as Appendix C. Organizational capacity shall be
demonstrated by various methods, including but not be limited to:
• Use of OMB -approved standard information collections when providing financial
and performance information;
• Financial data is provided for performance accomplishments of the Grant award;
• Cost information shall be distributed to demonstrate cost effective practices;
• Subrecipient shall provide the City with the same information required by the
Federal awarding agency under sections 200.301 and 200.210; and
• All expenditures shall be accounted for, in compliance with requirements under
section 200.302, as interpreted by the CITY's Housing and Grants Administrator.
SUBRECIPIENT agrees to follow either the procurement guidelines set forth in Section
200.320 of the Omni Circular, or the procurement guidelines/standards which the
SUBRECIPIENT uses during its normal course of business; whichever of the two
guidelines is more restrictive. If the procurement methods that the SUBRECIPIENT uses
during its normal course of business are more restrictive, those guidelines shall be used,
and a copy of those guidelines shall be attached to this contract as Appendix D and shall
be incorporated into this contract by reference. If the procurement guidelines set forth in
Section 200.320 of the Omni Circular are more restrictive, then the program procurement
methods shall be limited to either (1) procurement by small purchase procedures, (2)
procurement by sealed bids, (3) procurement by competitive proposals, or (4)
procurement by noncompetitive proposals, as directed by and outlined in Section
200.320.
The SUBRECIPIENT affirms that, per Federal regulations, SUBRECIPIENT has a Data
Universal Numbering System (DUNS) number, assigned by Dun and Bradstreet, Inc.,
and will provide proof of this DUNS number to the CITY, prior to the approval of project
funding.
N. LENGTH OF AGREEMENT: The term of this Agreement shall begin no sooner than
January 1, 2017 and end on December 31, 2017. Payment of CDBG grant funds by the
CITY to the SUBRECIPIENT shall occur for eligible services and/or activities performed
by the SUBRECIPIENT during the term of this Agreement unless this Agreement has
been extended. This Agreement may be extended by written mutual agreement
between the CITY and SUBRECIPIENT for a specific period of time as long as the
SUBRECIPIENT is performing in accordance with the terms of the Agreement.
SUBRECIPIENT understands that the amount of appropriation will not change as a
result of any extension.
Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during
any period that the SUBRECIPIENT has control over CDBG funds, including any
program income.
v AMOUNT OF APPROPRIATION: The total appropriation of CDBG funds for the
Program shall be for an amount not to exceed Seventy -Five Thousand and no/100
dollars ($75,000.00). The SUBRECIPIENT understands that the amount of this
appropriation may be adjusted during the program year due to funding alterations made
by the United States Congress, HUD, and/or the CITY. Any new local appropriations
shall occur upon approval by the Economic Development Committee and the Evanston
City Council. SUBRECIPIENT understands that the awarding of the grant under this
Agreement in no way implies the continued financial support of the program or services
of the SUBRECIPIENT by the CITY beyond the specific period of this Agreement.
A INELIGIBLE PROGRAM COSTS: The SUBRECIPIENT agrees that certain direct
program costs are ineligible for CDBG funds. Recording requirements prescribed by
Congress, HUD or the CITY may require these costs be listed within the budget, but
these costs will not be paid for using CDBG funds provided by the CITY. Ineligible direct
program costs can be found in Appendix E, which is incorporated into this contract by
reference.
Mi. PAYMENT OF CDBG FUNDS TO SUBRECIPIENT: The CITY agrees to fund the
Program in the form of a grant in a total amount not to exceed Seventy -Five Thousand
and no/100 dollars ($75,000.00). Such funds shall be paid to the SUBRECIPIENT
according to the schedule in Appendix C. The CITY CANNOT disperse any grant funds
until this Agreement has been executed by both parties (24 CFR Sec. 570.503 (a)).
a. The SUBRECIPIENT understands that this Agreement is for an economic
development program and that payments shall be made per the schedule in
Appendix C.
b. The SUBRECIPIENT understands that disbursement will be contingent upon the
SUBRECIPIENT ensuring compliance with any applicable federal, state, and
CITY requirements.
C. No disbursement will be made by the CITY unless all required reports (including
beneficiary, performance, financial and narrative reports) have been submitted
and approved by CITY staff. Payment may be withheld pending receipt and
approval of all required documentation.
d. The disbursements shall not exceed $1,250 per student, for a total of $25,000 per
cohort session of Grantee's training program. If Grantee enrolls less than 75%
of Evanston based business as participants in the cohort, the funding for that
cohort will be reduced proportionally. For example, if they achieve 73%, their
funding level would decrease by 2% and would receive $24,500 in funding under
this Agreement.
e. Disbursements shall be according to the schedule outlined in Appendix C: The
City shall disburse Grant funds to Grantee no later than thirty (30) business days
after the Manager receives proof, which he/she deems satisfactory in his/her
discretion, that: Grantee has enrolled Evanston residents or individuals with
Evanston based businesses in cohort for the Project.
VIII. SUSPENSION OR TERMINATION:
a. Suspension or Termination by CITY: The SUBRECIPIENT understands and
agrees that if SUBRECIPIENT materially fails to comply with any or all provisions
of this Agreement, the CITY may in its sole discretion suspend or terminate this
Agreement.
1. Material non-compliance includes, but is not limited to, the following:
i. Failure to comply with any of the rules, regulations or provisions
referred to herein, or such statutes, regulations, executive orders, and
HUD guidelines, policies or directives as may become applicable at any
time;
ii. Failure, for any reason, of the SUBRECIPIENT to fulfill in a timely and
proper manner its obligations under this Agreement;
iii. Ineffective or improper use of funds provided under this Agreement; or
iv. Submission of reports by the SUBRECIPIENT to the CITY that is late,
or incorrect or incomplete in any material respect.
2. As a result of material non-compliance, the CITY may take one or more of
the following actions:
i. Temporarily withhold cash payments pending correction of the
deficiency by the SUBRECIPIENT. More severe enforcement action
may be undertaken by the CITY if the deficiency is not corrected;
ii. Disallow (that is, deny both use of funds and matching credit for) all or
part of the cost of the activity or action not in compliance;
iii. Wholly or partially suspend or terminate the current award for the
SUBRECIPIENT's program;
iv. Withhold further awards for the program; or
v. Take other remedies that may be legally available including, but not
limited to, seeking compensatory and/or liquidated damages for breach
of this Agreement, or injunctive or equitable relief in any court of
competent jurisdiction.
b. Termination for Convenience by CITY or SUBRECIPIENT: Either the CITY or the
SUBRECIPIENT may terminate the award of funds under this Agreement in whole
or in part if either determines that the goals indicated in the SUBRECIPIENT's
proposal cannot be met. Termination is effected by the initiating party upon
receipt of written notification by the other party setting forth: (1) the reasons for
termination; (2) the effective date of termination; and (3) the portion to be
terminated, in the case of partial termination. In the case of partial award
termination, if the CITY in its sole discretion determines that the remaining portion
of the award will not accomplish the purposes for which the award was made, it
may terminate the entire award.
DC REGULAR MEETING REQUIREMENT: SUBRECIPIENT agrees to meet on a regular
basis with the designated staff member of the CITY's Community Development
Department to discuss general and/or specific issues of this Agreement and to review
the required reports. Furthermore, SUBRECIPIENT agrees to cooperate fully in any
monitoring program, including on -site monitoring, developed, implemented or conducted
by the CITY or by HUD.
x RECORD REQUIREMENTS: SUBRECIPIENT shall provide the CITY, HUD, the
Inspector General of the United States or any of their duly authorized representatives,
access to any books, documents, papers and records of the SUBRECIPIENT which
pertain to the CDBG-funded program for the purpose of monitoring, making audits,
examinations, excerpts, transcripts and photocopying.
a. SUBRECIPIENT shall be required to maintain all required records for a minimum
of five (5) years after the SUBRECIPIENT's final audit and program close out by
the CITY. SUBRECIPIENT shall establish and maintain a project file that contains
the following sections:
1. General project correspondence and related items.
2. Financial source documentation and associated transactional
documentation.
3. Procurement procedures and associated documents.
4. Compliance with applicable State and Federal regulations.
5. Program reports.
6. Documentation of persons benefiting from grant activities, including
race/ethnicity and income to substantiate achievement of the CDBG
National Objective of benefitting primarily persons of low and moderate
income.
7. Personnel actions.
8. Acquisition and disposition of property.
b. The records which, at a minimum, must be maintained are as follows:
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1. Financial Records: The SUBRECIPIENT shall, at a minimum, maintain the
following records for each grant received under separate agreement from
the CITY:
i. Cash Receipts Register: For recording of funds received in connection
with the grant program.
ii. Cash Disbursements Register: For recording checks issued for the
withdrawal of funds from the agency's CDBG account(s). All
disbursements must be supported by appropriate documentation (e.g.:
payroll records, invoices, contracts, etc.) demonstrating the nature and
use of each payment and showing approval of the program director or
other authorized official. In addition, the SUBRECIPIENT agrees to
provide to the CITY such financial reports and additional source
documentation as the CITY may reasonably require and to comply with
such reasonable additional financial control procedures as may be
required to be retained in files maintained by the SUBRECIPIENT.
iii. Payroll Records: A basic time and activity tracking system shall be
maintained to substantiate the services and/or staff time charged to the
project. This should include time sheets documenting each person's
total time and time charged against the grant; time sheets must be
signed by both the employee and authorized supervisor of the
employee.
2. Equipment Records: A record shall be maintained for each item of
equipment acquired for the Program. Equipment is defined as tangible
personal property (including information technology systems) which has a
useful life of more than one year and a per -unit acquisition cost which
equals or exceeds $500. The records shall include: (1) a description
(including model and serial number) of the property; (2) the date of
acquisition; and (3) the acquisition cost (showing the percentage of the
total costs paid for out of this Grant.) Such equipment records are
necessary for HUD recording requirements. However, SUBRECIPIENT
acknowledges that this recording requirement does not indicate that the
CITY will pay for equipment. The CITY does not provide funds for
equipment purchases, including information technology systems.
3. Supply Records: A record shall be maintained for supplies purchased for
the Program. Supplies include all tangible personal property other than
equipment. Records for supplies shall be maintained for supplies which
are acquired for the Program, for a cost equal or exceeding $200. The
SUBRECIPIENT shall also provide records showing a cost comparison for
supplies purchased. Cost comparison records shall be made in
compliance with HUD regulations, compliance methods shall be approved
by the CITY'S Housing and Grants Administrator.
4. Indirect Costs Records: A record shall be kept of all indirect costs, per
HUD requirements. Indirect costs are costs incurred for a common or joint
purpose benefiting more than one cost objective, and are not readily
assignable to the cost objectives specifically benefited, without effort
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disproportionate to the results achieved. However, SUBRECIPIENT
acknowledges that indirect costs shall not be covered by funds provided by
the CITY.
�. REPORTING REQUIREMENTS: The SUBRECIPIENT agrees to provide the CITY's
Community Development Department and the CITY Housing & Community Development
Act Committee with regular reports described below per the schedule in Appendix C, and
any other reports which may be required by the CITY's CDBG Program for compliance
under this Agreement. This includes reporting on performance measures, as outlined in
§200.301 of the Omni Circular. Such performance measures shall be decided upon by
the SUBRECIPIENT and the CITY'S Housing and Grants Administrator, based on the
requirements outlined by HUD for the category of eligible activities that the
SUBRECIPIENT'S program engages in.
SUBRECIPIENT shall use OMB -approved information collection standards. when
providing financial and performance information. The SUBRECIPIENT shall provide
financial data, and its relation to performance accomplishments. of the Federal award.
SUBRECIPIENT agrees to provide the CITY with documents pertaining to:
(1) procedures; (2) copies of all contracts and subcontracts for work financed in whole or
in part with assistance provided under this Agreement; and (3) (if applicable) regularly
updated schedule of program activities.
REPORTING: Reports shall be submitted to staff by the SUBRECIPIENT throughout the
term of the Program. See Appendix C for report due dates. All reports and
required attachments may be viewed by members of the Housing & Community
Development Act Committee.
1. The CITY reserves the right to withhold any of the SUBRECIPIENT's
scheduled payments until such time as the CITY receives the
SUBRECIPIENT's financial progress and performance reports.
2. Improperly prepared reports will not be accepted. Subsequent payments
may be held pending receipt of accurate information together with any
required source documentation. Upon receipt of improperly prepared or
erroneous reports, field audit procedures may be initiated to evaluate the
financial management, control and record keeping procedures utilized by
the SUBRECIPIENT. In addition, the CITY's Housing & Community
Development Act Committee may be notified and the CITY may require a
meeting with the Executive Board of the SUBRECIPIENT to correct the
situation.
3. SUBRECIPIENT understands that a pattern of late, improper, or erroneous
reporting could be grounds for termination of this Agreement at the CITY's
sole discretion.
4. The CITY reserves the right to make appropriate adjustments for any funds
previously paid out by the CITY but unexpended by the SUBRECIPIENT.
5. PROGRAM OUTCOMES REPORTING:
i. Income: Cohort Program participant incomes;
ii. Summary of Program participant businesses: include a status of
business, plan for ongoing business acceleration, services support (if
applicable), and/or explanation for no further support (if applicable).
iii. The reporting will include the number of new, expanded and
strengthened businesses started by participants. Strengthened
businesses means a significant tangible project that makes measurable
improvements in the business that will lead to increased revenue,
profitability and sustainability. Expanded businesses shall mean the
business increases in revenue, creates new jobs, moves employees
from part-time to full-time employees, or 'upgrades its physical location
from home -based to leased commercial/retail space. New Jobs created
is defined as full-time equivalency calculation of new full-time, part-time
and temporary jobs created during a year by a business for its owner or
non -owner employees.
iv. Financial Report: Indicating the budgeted expenses and revenues
consistent with the 2015 appropriation for the grant Program as shown
in Appendix B and the actual revenues and expenditures for the period
covered by the report
v. Supporting documentation: All Program expenditures charged to the
CDBG Grant shall be supported with source documentation.
Documentation may include copies of paid invoices, receipts, and time
sheets signed by each employee and supervisor paid with CDBG funds.
Other documentation may be required by the CITY to document the
amount expended in the report period.
XII. ANNUAL AUDIT: The CITY's Housing & Community Development Act Committee
requires that all SUBRECIPIENTS prepare and submit to the CITY an audit of the
financial records of the SUBRECIPIENT pertaining to the receipt and use of CDBG funds
as required by the Omni Circular. If the SUBRECIPIENT receives federal funds from
sources other than the CITY's CDBG program, a combined single audit is permissible,
provided said audit clearly identifies the amount of CITY CDBG funds received, the
amount expended and encumbered, and the purposes of the expenditures. The CITY
shall have the right to review and modify the scope of said audit. Said audit of CDBG
funds shall encompass and be limited to the term of this Agreement. SUBRECIPIENT is
responsible for clearly identifying and accounting for funds received and expended
during separate program years; that is, an individual audit must distinguish expenditures
and encumbrances made against funds received under separate Grant Agreements,
particularly if the SUBRECIPIENT and the CITY operate under different fiscal years.
III. ALTERNATIVE FUNDING REPORTING REQUIREMENT: SUBRECIPIENT shall
promptly notify the CITY if the SUBRECIPIENT receives funding (full or partial) that is
incremental to the program budget from any and all sources for the performance of
activities outlined under this Agreement. The SUBRECIPIENT further understands that
the amount granted by the CITY may be reduced by the amount of such alternative
funding.
XIV. REVISION OF BUDGET AND PROGRAM PLANS: The SUBRECIPIENT shall obtain
written permission from the CITY staff member prior to any change in the approved
budget or program plans following Omni Circular §200.308(C) (increase or decrease) of
ten percent (10%) of the line item's budget or $500, whichever is less, to any account
under the SUBRECIPIENT's line item budget which is attached hereto and identified as
Appendix B. In order for the CITY to approve such a request, SUBRECIPIENT's written
request shall contain, at a minimum: (1) the reason and justification for the change; (2)
the amounts to be changed; and (3) a description of which line items are affected.
Changes made without the CITY's prior approval may result in non -reimbursement of
expenditures from those affected line items.
xv. NON-DISCRIMINATION: SUBRECIPIENT agrees that no person shall, on the grounds
of race, color, religion, national origin, sex, sexual orientation, gender identity, marital
status, age, source of income or physical or mental disabilities, be excluded from
participation in, be denied the benefits of or be otherwise subjected to discrimination
under any program or activity for which the SUBRECIPIENT receives financial
assistance from or through the CITY.
SUBRECIPIENT agrees to comply with: Title VI of the Civil Rights Act of 1964 (P.L.
88-352); Title VII of the Civil Rights Act of 1968 (P.L. 90-284); Section 104(b) and
Section 109 of the Housing and Community Development Act of 1974, as amended;
Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of
1990, as amended, the Age Discrimination Act of 1975, as amended; Executive Order
11246, as amended and Executive Order 11063 as amended.
SUBRECIPIENT agrees to include a statement of its non-discrimination policy in any
printed or electronic information released to the public regarding Program activities.
A4. EQUAL OPPORTUNITY POLICY/AFFIRMATIVE ACTION PLAN/CURRENT POLICY
SETTING BODY INFORMATION: The SUBRECIPIENT shall ensure the following
documents have been provided to CITY staff:
a. A copy of its policy on equal opportunity employment and a copy of its most
current Affirmative Action Plan. Such plan shall incorporate the following
language, pursuant to 41 CFR Part 60-1.4(b):
i. The SUBRECIPIENT hereby agrees that it will incorporate or cause to
be incorporated into any contract for construction work, or modification
thereof, as defined in the regulations of the Secretary of Labor at 41
CFR chapter 60, which is paid for in whole or in part with funds obtained
from the Federal Government or borrowed on the credit of the Federal
Government pursuant to a grant, contract, loan insurance, or guarantee,
or undertaken pursuant to any Federal program involving such grant,
contract, loan, insurance, or guarantee, the following equal opportunity
clause:
During the performance of this contract, the contractor agrees as
follows:
The contractor will not discriminate against any employee or
applicant for employment because of race, color, religion, sex,
sexual orientation, gender identity, or national origin. The contractor
will take affirmative action to ensure that applicants are employed,
and that employees are treated during employment without regard to
their race, color, religion, sex, sexual orientation, gender identity, or
national origin. Such action shall include, but not be limited to the
following: Employment, upgrading, demotion, or transfer; recruitment
or recruitment advertising; layoff or termination; rates of pay or other
forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous
places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this
nondiscrimination clause.
2. The contractor will, in all solicitations or advertisements for
employees placed by or on behalf of the contractor, state that all
qualified applicants will receive considerations for employment
without regard to race, color, religion, sex, sexual orientation, gender
identity, or national origin.
3. The contractor will send to each labor union or representative of
workers with which he has a collective bargaining agreement or
other contract or understanding, a notice to be provided advising the
said labor union or workers' representatives of the contractor's
commitments under this section, and shall post copies of the notice
in conspicuous places available to employees and applicants for
employment.
4. The contractor will comply with all provisions of Executive Order
11246 of September 24, 1965, and with Executive Order 11375, and
of the rules, regulations, and relevant orders of the Secretary of
Labor.
5. The contractor will furnish all information and reports required by
Executive Order 11246 and with Executive Order 11375, and by
rules, regulations, and orders of the Secretary of Labor, or pursuant
thereto, and will permit access to his books, records, and accounts
by the administering agency and the Secretary of Labor for
purposes of investigation to ascertain compliance with such rules,
regulations, and orders.
6. In the event of the contractor's noncompliance with the
nondiscrimination clauses of this contract or with any of the said
rules, regulations, or orders, this contract may be canceled,
terminated, or suspended in whole or in part and the contractor may
be declared ineligible for further Government contracts or federally
assisted construction contracts in accordance with procedures
authorized in Executive Order 11246 and Executive Order 11375,
and such other sanctions may be imposed and remedies invoked as
provided in Executive Order 11246, with Executive Order 11375, or
by rule, regulation, or order of the Secretary of Labor, or as
otherwise provided by law.
7. The contractor will include the portion of the sentence immediately
preceding paragraph (1) and the provisions of paragraphs (1)
through (7) in every subcontract or purchase order unless exempted
by rules, regulations, or orders of the Secretary of Labor issued
pursuant to section 204 of Executive Order 11246 and Executive
Order 11375, so that such provisions will be binding upon each
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subcontractor or vendor. The contractor will take such action with
respect to any subcontract or purchase order as the administering
agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance: Provided, however, That in
the event a contractor becomes involved in, or is threatened with,
litigation with a subcontractor or vendor as a result of such direction
by the administering agency the contractor may request the United
States to enter into such litigation to protect the interests of the
United States.
ii. The SUBRECIPIENT further agrees that it will be bound by the above
equal opportunity clause with respect to its own employment practices
when it participates in federally assisted construction
work: Provided, that if the SUBRECIPIENT so participating is a State or
local government, the above equal opportunity clause is not applicable
to any agency, instrumentality or subdivision of such government which
does not participate in work on or under the contract.
iii. The SUBRECIPIENT agrees that it will assist and cooperate actively
with the CITY and the Secretary of Labor in obtaining the compliance of
contractors and subcontractors with the equal opportunity clause and
the rules, regulations, and relevant orders of the Secretary of Labor,
that it will furnish the CITY and the Secretary of Labor such information
as they may require for the supervision of such compliance, and that it
will otherwise assist the CITY in the discharge of the CITY'S primary
responsibility for securing compliance.
iv. The applicant further agrees that it will refrain from entering into any
contract or contract modification subject to Executive Order 11246 of
September 24, 1965, with a contractor debarred from, or who has not
demonstrated eligibility for, Government contracts and federally
assisted construction contracts pursuant to the Executive orders and
will carry out such sanctions and penalties for violation of the equal
opportunity clause as may be imposed upon contractors and
subcontractors by the administering agency or the Secretary of Labor
pursuant to Part II, Subpart D of the Executive order. In addition, the
applicant agrees that if it fails or refuses to comply with these
undertakings, the CITY may take any or all of the following actions:
Cancel, terminate, or suspend in whole or in part this grant (contract,
loan, insurance, guarantee); refrain from extending any further
assistance to the applicant under the program with respect to which the
failure or refund occurred until satisfactory assurance of future
compliance has been received from such applicant; and refer the case
to the Department of Justice for appropriate legal proceedings.
b. The names, addresses and professional affiliations of the current members of the
Board of Directors or policy -setting body.
X I. WORKERS' COMPENSATION: The SUBRECIPIENT shall provide Workers'
Compensation Insurance coverage for all of its employees involved in the performance
of this Agreement.
XVIII. INDEMNITY: SUBRECIPIENT hereby assumes liability for and agrees to protect, hold
harmless and indemnify the CITY and its assigns, officers, directors, employees, agents
and servants from and against any and all liabilities, obligations, losses, damages,
penalties, judgments, settlements, claims, actions, suits, proceedings, costs, expenses
and disbursements, including legal fees and expenses, of whatever kind and nature,
imposed on, incurred by or asserted against the CITY, its successors, assigns, officers,
directors, employees, agents and servants, in any way relating to or arising out of any of
the following or allegations, claims or charges of any of the following:
a. The use or application of the Grant proceeds;
b. The violation by the SUBRECIPIENT of any of its covenants or agreements under
the Agreement;
C. Any tort or other action or failure to act done in connection with the performance
or operation of the Program;
d. Any act or failure to act of any officer, employee, agent or servant of the
SUBRECIPIENT;
e. Any injury to any person, loss of life, or loss or destruction of property in any way
arising out of or relating to the performance or operation of the Program.
The CITY agrees to notify the SUBRECIPIENT in writing of any claim or liability which
the CITY believes to be covered under this paragraph. The CITY shall tender, and
SUBRECIPIENT shall promptly accept tender of, defense in connection with any claim or
liability in respect of which SUBRECIPIENT has agreed in writing that based on the claim
or liability the CITY is entitled to indemnification under this paragraph; provided,
however, that the counsel retained by SUBRECIPIENT to defend the CITY shall be
satisfactory to the CITY; and that the CITY shall be kept fully informed of the status of
the proceeding. In the event that the SUBRECIPIENT, within ten (10) days after receipt
of notice from the CITY of a claim or liability which the CITY believes to be covered
under this paragraph, fails to advise the CITY in writing that the SUBRECIPIENT agrees
that the CITY is entitled to indemnification under this paragraph based on the claim or
liability, the CITY, without waiving or prejudicing any claim or right it may have to
indemnification, under this paragraph (including the recovery of legal fees and
expenses), may retain its own counsel and present its own defense in connection with
such claim or liability.
The CITY shall not settle or compromise any claim, suit, action or proceeding in respect
of which the SUBRECIPIENT has agreed in writing that the CITY is entitled to
indemnification under this paragraph. Notwithstanding anything in the Agreement to the
contrary, the indemnities contained in this paragraph shall survive the termination of the
Agreement.
XDC INSURANCE AND BONDING: SUBRECIPIENT shall carry sufficient insurance
coverage to protect contract assets from loss due to theft, fraud and/or undue physical
damage, and as a minimum shall purchase a blanket fidelity bond covering all
employees in an amount equal to any CDBG cash advances. SUBRECIPIENT shall
comply with the bonding and insurance requirements of the Omni circular 200.310 and
200.325, Insurance and Bonding requirements.
XX. NON -PARTICIPATION BY CERTAIN PERSONS: SUBRECIPIENT agrees to exclude
the following persons from participation in any aspect of this Agreement:
12
a. SUBRECIPIENT agrees to not allow any member of, or delegate to, the United
States Congress any share or part of this Agreement or to allow any benefit to
arise from same.
b. SUBRECIPIENT agrees that no officer, employee, designee, agent or consultant
of the CITY or the SUBRECIPIENT or member of the governing body of the CITY
who exercises any functions or responsibilities with respect to the CITY's CDBG
program during his tenure or for one (1) year thereafter, will have any direct or
indirect interest in any contract or subcontract, or the proceeds thereof, for the
work to be performed in connection with the Project assisted under this
Agreement. The SUBRECIPIENT shall incorporate or cause to be incorporated in
all such contracts or subcontracts a provision prohibiting such interest in
conformance with the provisions of and pursuant to the purposes of this section.
The provisions of 24 CFR § 570.611, "Conflict of Interest" shall apply to the
SUBRECIPIENT.
C. SUBRECIPIENT further agrees to maintain written standards of conduct covering
conflicts of interest, as outlined in the Omni Circular § 200.318(c)(1) & (2). These
standards of conduct will include language stating that no employee, officer, or
agent will participate in the selection, award or administration of a contract
supported by CDBG funds, if that employee, officer or agent has a real or
apparent conflict of interest. Conflicts of interest arise if the employee, officer,
agent, the immediate family member of such a person, the partner of such a
person, or an organization which employs such a person or is about to employ
such a person, has any financial or other interest in or may gain a tangible
personal benefit from a firm considered for a contract. Such officers, employees
or agents of the SUBRECIPIENT may not solicit nor accept anything of monetary
value from contractors or subcontractors, unless it is an unsolicited gift of nominal
value which would in no way influence the recipient to engage in conduct which
would amount to a conflict of interests. The written standards shall also include
standards of conduct covering organizational conflicts of interest, in which the
SUBRECIPIENT may be unable or appears to be unable to be impartial in
conducting procurement actions due to relationships between the
SUBRECIPIENT and relationships with a parent company, affiliate, or subsidiary
organization. The written standards provided by the SUBRECIPENT will include
disciplinary actions to be applied for violations of such standards.
d. Copeland "Anti -kickback" Act. — Any Contractor paid in full or part with CDBG
funds will comply with the Copeland Anti -Kickback Act (18 U.S.C. 874) as
supplemented in Department of Labor regulations (29 CFR part 3) that states
whoever, by force, intimidation, or threat of procuring dismissal from employment,
or by any other manner whatsoever induces any person employed in the
construction, prosecution, completion or repair of any public building, public work,
or building or work financed in whole or in part by loans or grants from the United
Sates, to give up any part of the compensation to which he is entitled under his
contract of employment, shall be fined under this title or imprisoned not more than
five years, or both. Though CDBG funds shall not be used to pay for the
construction, prosecution, completion or repair of buildings, the SUBRECIPIENT
affirms that by accepting CDBG funds, the SUBRECIPIENT will comply with the
Copeland "Anti -kickback" Act.
13
tea. PROGRAM INCOME: Program income shall herein be defined as gross income
received by the SUBRECIPIENT directly derived or generated from the use of CDBG
funds. Program income includes, but is not limited to:
a. Fees for services performed,
b. Use or rental of real or personal property acquired under Federal awards,
c. The sale of commodities or items fabricated under a Federal award,
d. License fees and royalties on patents and copyrights,
e. And principal and interest on loans made with Federal award money.
SUBRECIPIENT agrees that, unless otherwise stated in this section, the
SUBRECIPIENT shall follow the program income requirements as outlined in § 200.307
of the Omni Circular.
SUBRECIPIENT understands and agrees that all program income shall be the property
of the CITY, which shall have the exclusive right to determine the use and disposition of
said income, except for fees for services which are used as part of the operating budget.
However, such exempt fees must be small so as not to prevent the participation of Low
and Middle Income participants. SUBRECIPIENT will remit all other said income to the
CITY. Said remittance shall be submitted annually and accompany the Final Report.
SUBRECIPIENT acknowledges that interest earned on advances of Federal funds,
rebates, credits and discounts do not count as program income.
Program income is to be: (check one)
X 1) returned to the CITY at times determined by the CITY; or
2) retained by SUBRECIPIENT to undertake the following activities:
If retained by SUBRECIPIENT, all activities undertaken with the use of said income will
be governed by all provisions of this Agreement. All program income, regardless of
source, shall be substantially disbursed for any or all eligible CDBG activities undertaken
by the SUBRECIPIENT before additional cash payments are made to the
SUBRECIPIENT from the CITY (pursuant to CDBG regulations at 24 CFR Sec. 570.504
(c)). Any income on hand when this Agreement expires or received after such expiration
shall be paid to the CITY upon request.
Xal. RETURN OF UNEXPENDED FUNDS: SUBRECIPIENT agrees to return to the CITY
any and all unexpended and/or unencumbered grant funds upon the completion or
termination of the Program:
a. If the work program cannot be completed, or if SUBRECIPIENT ceases to
function as an operating entity, SUBRECIPIENT agrees to return to the CITY any
and all unexpended and/or unencumbered grant funds.
b. Within thirty (30) days after the closing date of this Agreement, the
SUBRECIPIENT shall submit to the CITY expenditure reports and documentation
of all expenses or encumbrances during the time period covered by this
Agreement. The CITY will then compare these expenditures with the amount of
disbursements issued to the SUBRECIPIENT by the CITY. Disbursement of any
14
final payment, if any, under the Agreement shall not be made until such a
comparison has been completed to the CITY's satisfaction.
1. If said expenditures and encumbrances are greater than the disbursements
made to the SUBRECIPIENT, the CITY will issue a check to the
SUBRECIPIENT for an amount equal to this difference, up to the amount of
the authorized grant set forth in this Agreement.
2. If said expenditures and encumbrances are less than the disbursements,
the CITY shall withhold the difference from any final payment to the
SUBRECIPIENT. If after withholding any such difference, the expenditures
and encumbrances are still less than the disbursements, the
SUBRECIPIENT shall promptly pay to the CITY a check for the difference
of these sums.
Funds paid to SUBRECIPIENT in excess of the amount to which the
SUBRECIPIENT is finally determined to be entitled constitute a debt to the
CITY. If not paid as stipulated in the preceding paragraphs, the CITY may
take other action permitted by law.
C. A final adjustment will be made to reconcile with the completed audit or Final
Grant Report of CDBG expenditures within thirty (30) days of the submission of
audit to the CITY. Subsequent grant payments or awards will be withheld until
audit or grant report is completed for the current year. Only the City Manager can
release funds if audit or grant report is not reconciled.
XXIII. INDEPENDENT CONTRACTOR: SUBRECIPIENT shall be and act as an independent
contractor and not as a partner, joint venturer, or agent of the CITY and shall not bind
nor attempt to bind CITY to any contract. SUBRECIPIENT is an independent contractor
and is solely responsible for all taxes, withholdings, and other statutory or contractual
obligations of any sort, including, but not limited to, Worker's Compensation Insurance.
SUBRECIPIENT agrees to defend, indemnify and hold the CITY harmless from any and
all claims, damages, liability, attorney's fees and expenses on account of: (1) a failure or
an alleged failure by SUBRECIPIENT to satisfy any such obligations; or (2) any other
action or inaction of SUBRECIPIENT.
ADDITIONAL REGULATIONS: As a non -governmental entity, SUBRECIPIENT
shall comply with the regulations, policies, guidelines, requirements and standards
of federal OMB 2 CFR Chapter I, Chapter II, Part 200, et al, "Uniform Administrative
Requirements, Cost Principles, and Audit Requirements of Federal Awards; Final
Rule" (Omni Circular
Omni Circular, as specified in this paragraph:
a. Subpart B — "General";
b. Subpart C — "Pre -Federal Award Requirements and contents of Federal Awards,"
except for §§ 200.203 Notices of funding opportunities, 200.204 Federal awarding
agency review of merit of proposals, 200.205 Federal awarding agency review of risk
posed by applicants, and 200.207 Specific conditions, which are required only for
competitive Federal awards,
C. Subpart D — "Post Federal Award Requirements Standards for Financial and
Program Management," except for:
1. Section 200.305 "Payment." The CITY shall follow the standards of
15
paragraph 85.20(b)(7) and 85.21 in making payments to SUBRECIPIENT;
2. Section 200.306, "Cost Sharing and Matching";
3. Section 200.307, "Program Income." In lieu of paragraph 200.307,
SUBRECIPIENT
shall follow CDBG program regulations at 570.504 regarding Program
Income;
4. Section 200.308, "Revision of Budget and Program Plans";
5. Section 200.311, "Real Property." In lieu of 200.311, CDBG
SUBRECIPIENT shall follow CDBG program regulations at 570.505, Use of
Real Property;
6. Section 84.34(g) "'Equipment." In lieu of the disposition provisions of
paragraph 84.34(g), the following applies:
i. In all cases in which equipment is sold, the proceeds shall be program
income (prorated to reflect the extent to which CDBG funds were used
to acquire the equipment); and
ii. Equipment not needed by the SUBRECIPIENT for CDBG activities shall
be transferred to the CITY for the CDBG program or shall be retained
after compensating the recipient;
7. Section 84.51(b), (c), (d), (e), (f), (g), and (h), "Monitoring the Reporting
Program Performance";
8. Section 84.52, "Financial Reporting";
9. Section 84.53(b), "Retention and Access Requirements for Records,"
applies with the following exceptions:
i. The retention period referenced in paragraph 84.53(b) pertaining to
individual CDBG activities shall be five years following grant close out;
and
ii. The retention period starts from the date of submission of the annual
performance and evaluation report, as prescribed in 24 CFR 91.520 in
which the specific activity is reported on for the final time rather than
from the date of submission of the final expenditure report for the
award;
10. Section 84.61 "Termination". In lieu of the provision of 84.61,
SUBRECIPIENT shall comply with 570.503(b)(7) Suspension and
Termination; and
d. Subpart D - "After -the Award Requirements", except for paragraph 84.71,
"Closeout Procedures."
XXIV. COMPLIANCE WITH FIRST AMENDMENT CHURCH/STATE PRINCIPLES:
SUBRECIPIENT agrees to comply with the First Amendment Church/State Principles
which state that CDBG funds may not be used for religious activities or provided to
primarily religious entities for any activities, including secular activities. The following
restrictions and limitations apply to the use of CDBG funds:
a. As a general rule, CDBG funds may be used for eligible public services to be
provided through a primarily religious entity, where the religious entity enters into
an agreement with the CITY that, in connection with the provision of such
services:
16
1. It will not discriminate against any employee or applicant for employment
on the basis or religion and will not limit employment or give preference in
employment to persons on the basis of religion;
2. It will not discriminate against any person applying for such public services
on the basis of religion and will not limit such services or give preference to
persons on the basis of religion;
3. It will provide no religious instruction or counseling, conduct no religious
worship or services, engage in no religious proselytizing, and exert no
other religious influence in the provision of such public services.
b. Where the public services provided under paragraph a of this section are carried
out on property owned by the primarily religious entity, CDBG funds may also be
used for minor repairs to such property which are directly related to carrying out
the public services where the cost constitutes in dollar terms only an incidental
portion of the GDBG expenditure for the public services.
XXV. CERTIFICATION: To the best of its knowledge or belief, the SUBRECIPIENT certifies
that:
a. No federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for influencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with the
awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement and the
extension, continuation, renewal, amendment or modification of any federal
contract, grant, loan or cooperative agreement;
b. If any funds other than federal appropriated funds have been paid or will be paid
to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress or an
employee of a Member of Congress in connection with the federal contract, grant,
loan or cooperative agreement, the undersigned shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions;
C. The undersigned shall require that the language of this certification be included in
the award documents for all sub awards at all tiers (including subcontracts, sub -
grants, agreements) and that all sub awardees shall certify and disclose
accordingly; and
d. This certification is a material representation of fact upon which reliance was
placed when this Agreement was made or entered into. Submission of this
certification is a prerequisite for making or entering this Agreement pursuant to
Section 1352, Title 31, U.S.C. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
17
XXVI. SEVERABILITY: If any provision of this Agreement is held invalid, the remainder of the
Agreement shall not be affected thereby and all other parts of this Agreement shall
nevertheless be in full force and effect.
)WI. SECTION HEADINGS AND SUBHEADINGS: The section headings and subheadings
contained in this Agreement are included for convenience only and shall not limit or
otherwise affect the terms of this Agreement.
XXVIII. WAIVER: The CITY's failure to act with respect to a breach by the SUBRECIPIENT
does not waive the CITY's right to act with respect to subsequent or similar breaches.
The failure of the CITY to exercise or enforce any right or provision shall not constitute a
waiver of such right or provision.
XXIX ENTIRE AGREEMENT: This Agreement constitutes the entire agreement between the
CITY and the SUBRECIPIENT for the use of funds received under this Agreement and it
supersedes all prior or contemporaneous communications and proposals, whether
electronic, oral, or written between the CITY and the SUBRECIPIENT with respect to this
Agreement.
M NOTICES: All notices, requests, demands and other communications which are
required or permitted to be given under this Agreement shall be in writing and shall be
deemed to have been duly given upon delivery, if delivered personally, or on the fifth (5th)
day after mailing if sent by registered or certified mail, return receipt requested, first-class
postage prepaid, as set forth below. Faxed or emailed communications are a
convenience to the parties, and not a substitute for personal or mailed delivery.
If to the City: Nora Holden -Corbett
Housing and Grants and Compliance
2100 Ridge Avenue
Evanston, Illinois 60201
nholden-corbett@cityofevanston.org
With a copy to: Paul Zalmezak
Senior Economic Development Coordinator
2100 Ridge Avenue
Evanston, Illinois 60201
Email: economicdevelopment@cityofevanston.org
With a copy to: W. Grant Farrar
Corporation Counsel
2100 Ridge Avenue
Evanston, Illinois 60201
b. if the Sunshine, to: Sunshine Gospel Ministries
501 E. 61 st Street
P.O. Box 377939
Chicago, Illinois 60637
18
XM. CHANGES TO AGREEMENT: The CITY and the SUBRECIPIENT agree that any and
all alterations, variations, modifications, or waivers of provisions of this Agreement shall
be valid only when they have been reduced to writing, duly signed by both parties and
attached to the original of this Agreement.
[REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK]
19
IN WITNESS, WHEREOF, the parties have executed this Agreement in triplicate.
CITY OF EVANSTON
M
Signature
SUBRECIPIENT
BY:
NAME: Wally Bobkiewicz NAME:
TITLE: City Manager TITLE:
DATE: DATE:
Distribution of Agreements:
Original: CDBG File
Copy: SUBRECIPIENT
Copy: City Purchasing Department
20
Signature
I11JU301 ,"1174 i l
CDBG PROGRAM DESCRIPTION AND GOALS
APPENDIX A
Project Narrative
Sunshine Enterprises (SE) helps low-income entrepreneurs build strong businesses that
provide income and employment to owners, strengthen families, and contribute to the economic
health of communities. SE, having begun under Sunshine Gospel Ministries of Chicago in
2012, is the first licensee of Rising Tide Capital of Jersey City, NJ.
The core programs are eligible for CDBG funding as Micro -Enterprise Assistance, Matrix code
18C, and are broken into two main components. The Community Business Academy (CBA)
comprises a twelve -session, 36-hour course in business planning and management, taught by
experienced instructors in a hands-on environment.
CBA graduates then enter into Business Acceleration Services (BAS) to receive year-round
coaching from experienced small business owners. These coaches work individually with
entrepreneurs to help them set goals, develop action steps, and identify and overcome
obstacles to success.
The program also includes a schedule of advanced seminars, master classes, and networking
events with marketplace and industry experts. When entrepreneurs are ready for financing, SE
helps them prepare financial documentation and refine business plans, and connects them to a
network of local micro -lending partners..
Overall goals for the program include direct assistance to low/moderate income entrepreneurs
and micro enterprises (businesses with no more than five employees, including the owner(s)),
jobs created, new business generated, and existing businesses being strengthened or
expanded all in order to help empower families to lift out of poverty.
The target population for Evanston is low -to -moderate individuals, with a geographic focus on
west Evanston, particularly the City's Neighborhood Revitalization Strategy Area (NRSA)..
Sunshine hosts classes at the the Gibbs -Morrison Cultural Center and Evanston Civic Center
that are located in the NRSA.
* All program activities predicated on successful outreach and marketing strategy being
implemented in the preceding quarter. This work has already begun and will continue
throughout the contract period.
Summary of Key Project Milestones
Below is a proposed timetable for 2017. Additional descriptions are below for related activities
and projected program outcomes.
1 St Quarter 2017
• Community Business Academy
• Business acceleration Services
• Workshops
2"d Quarter 2017
• Community Business Academy
• Business Acceleration Services
• Workshops
3`d and 4th Quarters
• Community Business Academy
• Business Acceleration Services
• Workshops
• Women in Business Summit
• Pitch Competition
Summary of Key Project Milestones
Program Outcomes
SE performs quarterly and annual quantitative outcome measurement focusing on four key
metrics:
1. Number of New Businesses Started: Defined as an individual actively engaged in selling a
product or service, generating sales
2. Number of Businesses Strengthened: Defined as a business that successfully completes
a significant, tangible project with CBA (such as developing a new website) that makes
measurable improvements in the business that will lead to increased revenue, profitability, and
sustainability
3. Number of Businesses Expanded: Defined as a business that increases in revenue,
creates new jobs, moves from part-time to full-time, or upgrades its physical location from
home -based to leased commercial/retail space
4. Number of New Jobs Created: Defined as a full-time equivalency (FTE) calculation of new
full-time, part-time, and temporary jobs created during a year by a business for its owner or
non -owner employees.
2014-2016 Outcomes Metrics.
2014 =
2015
2016
Total
Business
60 -
110
180
350
Served
In Business
23
53
81
157
Planning
11
43
63
117
Stages
Other Path
4
14
36
54
New Business
3
8
14
25
Starts
Jobs Created
11
23
36
70
Approximately 48% of our clients are currently in business, while another 39% are in the
planning stages to begin business operations. We would anticipate over time that outcomes for
Evanston participants would follow a similar trajectory. Further, we'd partner with the City to
help local entrepreneurs identify retail establishment opportunities in areas targeted for
economic revitalization.
2017 Proiected Outcomes Metrics.
SE South SE Evanston Total,
Business 140 60 = 200
Served
In Business
63
27
90
Planning
49
21
70
Stages
Other Path
28
12
40
New Business
14
6
20
Starts
Jobs Created
32
14
45
*Projections are based on average outcomes experienced to date and the numbers are
projected for three cohorts and this funding agreement is for one cohort only.
APPENDIX B
CDBG PROGRAM BUDGET
Subrecipient: Sunshine Gospel Ministries dba Sunshine
Enterprises
Program: Community Business Academy
Subrecipient: Sunshine Gospel Ministries dba Sunshine
Enterprises
Program: Community Business Academy
Program Expenses
Salary
Events (women in business, graduations
workshops)
Overhead
Total:
Program Funding
CDBG
1 FTE Hub Lead Trainer
.3 FTE Hub assistant
.3 FTE Program Director
.2 FTE Executive Director
.2 Payroll/HR/Financial Coordinator
.2 Communications Assistant
Private Donations
Business Accelerator Services provided
Start Something Challenge
Budget
$ 190,000 $
$ 25,000
$ 50,900
$ 265,900 $
4
Budget
75,000
191,800
Total: _ $ 266- 800
CDBG Funds
75,000
75,000
Appendix C
City of Evanston 2014 CDBG Program
Schedule for Reporting and Disbursement of Funds
This Program will submit program and financial reports three times annually. The payments will
be in accordance with the schedule outlined below. Payments are contingent upon the
execution of the SUBRECIPIENT AGREEMENT, receipt of program and financial reports, as
well as source documents that substantiate CDBG-funded expenditures.
The reimbursement shall not exceed $1,250 per student, for a total of $25,000 per cohort
session of Grantee's training program. If Grantee enrolls less than 75% of individuals with
Evanston based businesses and/or Evanston residents as participants in the cohort, the
funding for that cohort will be reduced proportionally. For example, if they achieve 73%, their
funding level would decrease by 2% and the funding level would be $24,500.
2017 Cohort Proqram Disbursement Schedule:
First Cohort: $25,000 at time of submission of registrants
Qualify for subsequent funding of $25,000 upon completion of the cohort
session and submission of time and activity tracking report for the previous
cohort. Report due April 28, 2017
Second Cohort: $25,000 at time of submission of registrants
Qualify for subsequent funding of $25,000 upon completion of the cohort
session and submission of time and activity tracking report for the previous
cohort. Report due September 1, 2017
Third Cohort: $25,000 at time of submission of registrants
Qualify for subsequent funding of $25,000 upon completion of the cohort
session and submission of time and activity tracking report for the previous
cohort. Report due December 22, 2017
APPENDIX D
AGENCY PROCUREMENT GUIDELINES IF MORE RESTRICTIVE THAN SECTION 200.320
— PROCUREMENT GUIDELINES OF THE OMNI CIRCULAR
[To be inserted at a later date]
INELIGIBLE PROGRAM COSTS
The City of Evanston uses Community Development Block Grant (CDBG) funds to support
programs and services that provide for the needs of low- and moderate income residents as
identified in the City's 2015-2019 Consolidated Plan. Direct program costs are generally eligible
for CDBG funds based on the federal Omni Circular. Some costs, though allowable under
federal regulations, are ineligible for reimbursement with City of Evanston CDBG funds. Please
note that some costs may be included in the program budget but will not be paid with CDBG.
This list is not all inclusive.
Ineligible Costs include:
• Entertainment costs
• Alcoholic beverages
• Fines, penalties, damages and other settlements
• Compensation to trustees, board members and their immediate family members
• Staff time and other costs related to applying for CDBG funding
• Advertising and public relations costs (this does not include informational materials such
as program flyers used for program outreach/recruitment of eligible participants)
• Fund raising costs
• Equipment and capital expenditures
Eligible costs that will not be paid with CDBG include:
• Costs relating to the federal Single Audit
• Indirect cost allocations, whether approved by a federal cognizant agency or the 10% di
minimus indirect cost allocation
• Computers and other electronic devices