HomeMy WebLinkAbout070-R-19 Authorizing the Use of Emergency Contract Procedures for Civic Center Boiler System Repairs6/26/2019
70-R-19
A RESOLUTION
Authorizing the Use of Emergency Contract Procedures for Civic
Center Boiler System Repairs
WHEREAS, Section 1-17-1 "Purchases of Good or Services" of the
Evanston City Code of 2012, as amended, (the "City Code") outlines the purchasing
procedures for goods and services to be utilized to conduct the affairs of the City; and
WHEREAS, in limited circumstances constituting an emergency, which is
defined as " [w]ork necessitated by an imminent threat to the property of the city or the
health, safety, or welfare of its citizens", the City does not follow the formal bidding
process and authorized to receive quotes for the goods or services; and
WHEREAS, on April 20, 2019, the Civic Center boiler system experienced
a failure in the feedwater tank, which is an essential component of a boiler system; and
WHEREAS, the City Manager authorized staff to receive quotes for a new
feedwater tank, which will take approximately 12 weeks to order, and City staff cannot
turn on the boiler this fall, until such time the new feedwater tank is installed; and
WHEREAS, upon receipt of 5 quotes for pricing, City staff is ready to
award the purchase order to Great Lakes Plumbing & Heating Company for a total cost
of $119,400; and
WHEREAS, funding for this project will be provided from the Capital
Improvement Project ("CIP") 2019 General Obligation Bonds for Facilities Contingency,
which was budgeted at Three Hundred Thousand Dollars ($300,000.00) for 2019,
70-R-19
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The City Council finds that an emergency situation is
present; the Civic Center must receive heat next fall and the anticipated time frame to
procure the necessary feedwater tank is time sensitive. Therefore, the City Council
authorizes that the City Manager to enter into a contract with Great Lakes Plumbing &
Heating Company for $119,400 for the emergency purchase of a feedwater tank system
for the Civic Center boiler system.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions that he deems to be in the best interests of the City.
SECTION 4: That this Resolution 70-R-19 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest: C)1111�
Devon Reid, City Clerk
Adopted: NVN , 2019
Stephen H Hagen, gy
Approved as to form:
&I'L111 , A'O""a'6V
Michelle L. Masoncup, Corporation
Counsel
.2.