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Home My WebLink About133-R-21 Authorizing the Interim City Manager to Execute the Professional Services Agreement with the Board of Trustees of the U of I and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee12/06/2021 133-R-21 A RESOLUTION Authorizing the City Manager to Execute the Professional Services Agreement with the Board of Trustees of the University of Illinois and the City of Evanston for the University to Conduct and Oversee the Racial Equity Diversity and Inclusion Committee NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign the Professional Services Agreement (the "Agreement") by and between the City and the Board of Trustees for the University of Illinois, an Illinois not -for -profit corporation. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The Agreement will fund an initiative called the "Racial Equity Diversity and Inclusion (`REDI') Committee" that will conduct the second year of an equity -driven pilot project for City staff; the committee will go through a cycle of measurement, collection and analysis grounded in a racial equity impact framework for internal process improvement in the amount of fifty thousand and 00/100 dollars ($50,000.00). SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that she deems to be in the best interests of the City. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. 133-R-21 Attest: Stephanie Mendoza, City Clerk Adopted: December 13 , 2021 —2— haned 8v.r Daniel Biss, Mayor Approved as to form: ✓V�cltola,s �. cwnn`:r.g„s Nicholas Cummings, Corporation Counsel Li 30 9 ai?ud d h y b 00 Racial Equity Diversity nclusion Committee Purpose We are trying to shift our organizational culture towards more accountability, transparency and fairness inside the city so that we can increase the accessibility of programs and improve the performance of our programs for all residents. Outcomes • Train staff in policy analysis, project management and participatory practices for management and leadership development • Utilize inclusive practices to identify and develop pilot projects that will deliver tangible improvements to the internal operations of the city • Resist the siloing of racial equity into one position or project and train as many staff on as many levels as possible Ciry of Evanston" 2019-2020 City Council Goals How do we "Ensure equity in all city operations?" TUEnsure Equity in All City Operations Mission Statement Vision Statement Organizational Values The CityofEvansoniscommitted Creating the Most • EnellentCustomer Serviee opromoting the. highest quality UvableCityinMrerica . Continuouslmprovement of life for all residents by providing Integrity fiscally sound, responsive municipal services and deliveringthoseservices • Accountability equitably, professionally, and with the highest degree of integrity. Cityof Evanston, City of Evanstorr 3 Ja invest in City Infrastructure and Facilities e,6�0 Enhance Community Development and Twq Ensure Equity in Al City Operations 6 � Job Creation Citywide no Expand Affordable Housing Options Stabilize Long-term City Finances IV 3. 0n- im 1. PLANNING lfnderstared opportunity area, wgan?zat+ofw Capacity and iamiWity & SCALING SuccessFur proratypes validated through many cycles of iteration may he scatable ASSUMPTIONS & FINDINGS CHALLENGES & 0, coNrEPTS .....*-WILL)TIONS RECOMMENDATIONS HYPOTHESES & INSIGHTS OPPORTUNJTIES & PROTOTYPES P STRATEGIES Where Is the REDI Model from? • This is a field tested model informed by best practices in public policy and management • The model works because it focuses on organizational performance improvement and key performance indicators • The committee is a training ground for new managers and staff who may not have opportunities to grow in their current positions • Elements of the REDI model have been implemented and validated in Cook County Forest Preserves, locally. Ciry of Evanston Selection of Committee Members How were committee members recruited? • For the inaugural cohort, leaders from the City Manager's office worked with Dr. Yang -Clayton to focus on recruiting across race, ethnicity, gender, position, age and experience. • Future cohort recruitment will be led by the co -leaders and vetted by cohort 1. This will be an open process, but recommendations from directors is strongly encouraged. Ciry of Evanston" REDI members at the Levy Senior Center QU (-lryot Evanston, Pilot Project Selection How did the cohort identify their unique pilot projects? • Assignment 1: Conduct 1-1 interviews with city staff o Findings used to inform pilot projects • Common themes - lack of autonomy, empowerment and communication • Committee members self -assigned into policy areas o Language access, employee education access, managerial training (formerly evaluation), consistent service provision • Monthly presentations and process of refinement o Dr. Yang -Clayton and Mr. Zamudio offer regular technical assistance Ciry of Evanston Upholding the REDI Mission How do the pilot projects reflect racial equity? Racial equity is a process - not just a product • Project 1- Equity in Language Access o Valuing cultural competency and recognizing employees for stepping up • Project 2 - Equity in Employee Education Access o Providing all staff with access to knowledge and skills for advancement • Project 3 -Equity in New Manager Training o Empowering managers to effectively support their staff • Project 4 - Equity in Service Provision o Standardizing schedules to positively impact service provision Ciry of Evanston What is our 3 Year Vsbn? Year 1 REDI Cvcle Learning and Testing Through Pilot Projects 1. Test impact and Cohort I effectiveness and train Capacity building Initial pilot project next generation of proposals managers and leaders Year 2 REDI Cvcle 2. Focus on Project Implementation and Scalability implementation and Implementation of Trains Capacity building scalability and Year 2 pilot project Supports 3. Finally focus on Year 3 Comalete REDI Cvcle strategic planning and Strategic Planning and Sustainability scalability Create racial equity Trains Implementation >.nd strategic plan and Evaluate leadershipSupports ation Incorporate an d avau Ciry of Evanston b 00 0 2021 Timeline We would like to regularly update and propose discussion items with directors on REDI work and planning • September 2021- REDI 101 Workshops will be designed to introduce more staff to the work that is being done by REDI • October 2021-Pilot Projects completed and findings presented • November 2021- Recruitment for Cohort 2, Cohort 1 begins preparation for pilot project implementation • December 2021- Presentations and general holiday break Ciry of Evanston