HomeMy WebLinkAboutRESOLUTIONS-2012-015-R-12•
2/17/2012
15-R-12
A RESOLUTION
Authorizing the City Manager to Negotiate and Execute a Residential
Lease for an Apartment Located at 629-31 Howard Street
WHEREAS, the City of Evanston owns certain real property known as
629-631 Howard Street, Evanston, Illinois (the "Subject Property"), which is improved
with a three-story building containing one (1) commercial unit on the bottom floor and
two residential units on the top two floors; and
WHEREAS, Anne Carlson and Cody Modeer (the "Tenants"), seek to
rent one of the residential units from the City for one year; and
WHEREAS, the City Council has determined that it is in the best
• interests of the City of Evanston to lease the aforementioned residential unit and to
execute a lease agreement with the Tenants,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City
Code of 1979, as amended, the City Manager is hereby authorized and directed to
negotiate and execute, and the City Clerk hereby authorized and directed to attest, on
behalf of the City of Evanston, a lease agreement by and among the City and the
Tenants for a term of one (1) year. The lease agreement shall be in substantial
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conformity with the lease attached hereto as Exhibit "A" and incorporated herein by
reference.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional terms and conditions for the lease agreement as may be
determined to be in the best interests of the City and approved as to form by the
Corporation Counsel.
SECTION 4: This Resolution 15-R-12 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
Attest:
Romney G ene, City Clerk
Adopted: , 2012
Eli b th B. Tisdahl, Mayor
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EXHIBIT A
RESIDENTIAL LEASE AGREEMENT
THIS LEASE ("Lease") is made and entered into as of the0day of
2012, by and between CITY OF EVANSTON, an Illinois municipal corporation and a
home rule unit of the State of Illinois (the "Landlord") and ANNE CARLSON and CODY
MODEER, individuals (collectively referred to herein as "Tenant") for the lease of a two
bedroom residential unit as described below.
In consideration of the rents, covenants and conditions hereafter set forth, the
Landlord and Tenant hereby agree as follows:
1. BASIC LEASE PROVISIONS. In addition to the other terms which are
elsewhere defined in this Lease, the following words and phrases, whenever used in
this Lease, shall have the meanings set forth in this Section 1.
(a) Date of Lease:
(b) Property:
• (c) Premises
May 1, 2012
629-631 Howard Street
Evanston, IL 60202
631 Howard Street, Unit 2
Evanston, IL 60202
(d) Possession Date: Upon completion of the landlord's work to be done to
the Premises and as outlined in Exhibit A, attached
hereto ("Scope of Work")
(e) Lease Term: One Year
(f) Base Rent: $958.00/per month
(g) Real Estate Taxes
and Operating
Expenses: Landlord will be responsible for the payment of the
real estate taxes for the Premises and the costs of
owning, operating, maintaining, and repairing the
common areas of the Property.
(h) Utilities: Tenant will be responsible for the payment of ALL
utilities, including electricity, gas, water, cable,
internet and other related expenses.
• (i) Permitted Use: The Premises shall be used only as a private dwelling
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and for no other purposes whatsoever. 0
0) Security Deposit: $958.00 (One Month Rent)
2. PREMISES AND COMMERCIAL LEASE. Landlord owns the Property which is
a mixed use building and Landlord does hereby lease and rent to Tenant, and Tenant
does hereby lease, take and rent from Landlord one of the residential units, the
Premises. The Landlord and Tenant shall also be entering into a separate Lease and
Option Agreement (the "Commercial Lease") for the first floor commercial space. In the
event of any conflict between the terms and conditions of this Lease and the terms of
the Commercial Lease, the parties unconditionally agree that the terms and conditions
of this Lease shall supersede, prevail and dictate. Any term or condition of the
Commercial Lease not addressed within this Lease shall remain in full force and effect.
The Landlord will cause the halls, corridors, and other parts of the Property
adjacent to the Premises to be lighted, cleaned and generally cared for, accidents and
unavoidable delays excepted. No modifications, alterations, additions, installations, or
renovations, except decorating, shall be undertaken by the Tenant without first obtaining
the written permission from the Landlord, such approval not to be unreasonably
withheld. Excluding damage by fire or other casualty and action of Landlord, Tenant
shall pay for any and all damage to the interior of the Premises beyond normal wear
and tear and shall do so within thirty (30) days of invoicing by the City. If Tenant does
not pay said invoice, the Landlord may elect to make the repairs needed and apply the
Security Deposit pledged by the Tenant to cover the costs. Landlord will deliver the •
Premises to Tenant no later than the Possession Date in "broom -clean" state with all
systems functional and in good condition and repair, except as provided herein.
3. TERM. The term of this Lease (the `Term") shall be for a period of one (1) year
commencing on (the "Possession Date") as defined in Section 1(d) and twelve months
thereafter (the "Expiration Date"). Immediately following delivery of the Premises to
Tenant, Tenant shall execute a Possession and Expiration Date Declaration in the form
attached hereto as Exhibit B, specifying the information called for in said form. After the
Lease is terminated, the Tenant shall leave the Premises in broom clean condition and
shall turn over any and all keys to the City Manager or his or her designee.
4. RENT. Tenant agrees to pay Landlord or Landlord's agent for the leasing of the
Premises, the monthly base rent due under the terms of this Lease on the 1st day of the
month (the "Base Rent") at the rate of Nine Hundred Fifty -Eight and no/100 Dollars
($958.00). If the Tenant chooses to renew the lease agreement at year end, the Base
Rent is subject to change based on the Chicago -Joliet -Naperville, IL HUD Metro Area
Fair Market Rent for the subsequent years. The Tenant also acknowledges that they
will have to submit proof of income prior to any renewal of the lease agreement for
eligibility under HUD guidelines.
5. SECURITY DEPOSIT. Concurrently with the execution of this Lease, Tenant •
shall deposit with Landlord the sum of Nine Hundred Fifty -Eight and 00/100 Dollars
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• ($958.00), the amount of one month's rent. Said sum shall be held by Landlord as
security for the performance of all terms, covenants and conditions of this Lease to be
performed by Tenant. If Tenant defaults with respect to any provisions of this lease,
Landlord may at its option apply all or any portion of such deposit to compensate
Landlord for any loss or damage it may sustain. Landlord shall not be required to keep
this security deposit separate from its general funds and Tenant shall not be entitled to
any interest on such deposit. Tenant shall not use the security deposit as the last
month's rental payment. The Landlord shall itemize the deductions from the Security
Deposit, if any.
6. PARKING AND STORAGE LOCKER. The Tenant shall be entitled to the use
of one (1) parking spot in the back of the Property under this residential lease. Landlord
will not be responsible for clearing the parking space and surrounding area free from
snow and ice, this is the responsibility of the Tenant. In the basement of the Property,
storage lockers are available for the tenants to the Property. For the Premises, Tenant
shall be entitled to the use of one (1) storage locker. Tenant shall be responsible for
providing a lock for the storage locker. Landlord is not responsible for any lost or stolen
items from the storage locker.
7. NO LIENS. Tenant shall not permit to be created nor to remain undischarged
any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the
Premises by any of Tenant's creditors or resulting from leasehold improvements. If any
lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by
• a party engaged by Tenant or Tenant's contractor to work in the Premises shall be filed
against the Premises, Tenant shall, within sixty (60) days after notice of the filing
thereof, cause the same to be discharged of record by payment, deposit or bond or
obtain title insurance over the same. In the event Tenant diligently contests any such
claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any
and all reasonable out of pocket costs, liability and damages, including attorneys' fees
resulting therefrom, and, if requested, upon demand, Tenant agrees to immediately
deposit with Landlord cash or surety bond in form and with a company reasonably
satisfactory to Landlord in an amount equal to the amount of such contested claim.
8. TENANT INSURANCE OBLIGATIONS. The Tenant shall furnish copies of a
certificate of renter's insurance with the Landlord named as an additional insured with
an insurance company acceptable to the Landlord for its renter's insurance policy.
9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant
shall perform all the covenants and agreements on Tenant's part to be performed,
Tenant shall at all times during the Term have the quiet enjoyment and possession of
the Premises.
10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights
identified above, Landlord reserves the following rights:
• (a) to decorate, remodel, repair, alter or otherwise prepare the Premises for
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re -occupancy if Tenant should permanently vacate the Premises during or prior •
to the last sixty (60) days of the Term or any part thereof;
(b) to retain pass keys to the Premises;
(c) to take any and all measures, including, without limitation, inspections,
repairs, and alterations to all or any part of the Premises, as may be necessary
or desirable for the safety, protection or preservation of the Premises or
Landlord's Interests or as may be necessary or desirable in the operation of the
commercial portions of the Premises; and
Landlord may enter upon the Premises with reasonable notice to Tenant and may
exercise any or all of the foregoing rights hereby reserved without being deemed guilty
of an eviction or disturbance of Tenant's use or possession and without being liable in
any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use
and occupancy unless Landlord determines in its reasonable discretion that such
interference is necessary.
11. DEFAULT REMEDIES.
(a) Any one of the following events shall be deemed to be an event of default
hereunder by Tenant subject to Tenant's right to cure-
(1) Tenant shall fail to pay rent within five (5) days, at the time and •
place when and where due;
(2) Tenant shall fail to maintain the insurance coverage as set forth
herein;
(3) Tenant shall fail to comply with any term, provision, condition or
covenant of this Lease, other than the payment of Rent, and shall not
cure, or commence the good faith cure of any such failure, within 30 days
after written notice to the Tenant of such failure, provided that if such cure
cannot be effected within 30 days, Tenant shall not be in default
hereunder so long as Tenant commences such cure or has requested bids
for such cure within 45 days and diligently pursues the completion and in
good faith and Tenant does subsequently cure said default within 60 days;
and
(4) Tenant assigns this Lease or sublets the Premises to any other
persons.
(b) Upon the occurrence of any event of default, Landlord shall have the
option to pursue any one or more of the following remedies subject to the laws of
the State of Illinois and the Tenants right to cure:
(1) Terminate this Lease and in the event of such termination, Landlord
may, at its option, declare the entire amount of the Rent which would
become due and payable during the remainder of the Term to be due and 40
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payable immediately, in which event Tenant agrees to pay the same at
once, together with all Rent theretofore due, provided, however, that such
payments shall not constitute a penalty or forfeiture or liquidated
damages, but shall merely constitute payment in advance of the Rent for
the remainder of the Term.
(2) Landlord may recover from Tenant upon demand all of Landlord's
costs, charges and expenses, including the fees and costs of counsel,
agents and others retained by Landlord which have been incurred by
Landlord in enforcing Tenant's obligations hereunder, subject to Landlord
prevailing on its claims.
(c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any
other remedy herein provided or available to Landlord at law or in equity, or
constitute a forfeiture or waiver of any Rent due hereunder or of any damages
suffered by Landlord.
12. INDEMNITY. Tenant agrees that the mayor and council members, department
and divisions officials, officers, agents, attorneys, and employees of the Landlord shall
not be liable for any claim of any kind or in any amount for any injury to or death or
persons or damage to property of Tenant or any other person. Tenant shall indemnify
and hold Landlord harmless from all liability whatsoever, and from all losses, costs and
expenses (including without limitation attorneys' fees and expenses) incurred or
suffered as a result of or related to any real or claimed damage or injury related to
• Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event
that Tenant is named as a defendant in any legal proceeding arising from any acts of
gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed
damage occurring at the Premises, then Landlord shall indemnify and hold Tenant
harmless from all liability whatsoever, and from all losses, costs and expenses
(including without limitation attorneys' fees and expenses) incurred or suffered as a
result of or related to any real or claimed damage or injury provided that a) Landlord is
named as a defendant in the legal proceeding; b) the claim arises from acts of gross
negligence or intentional misconduct by the Landlord; c) Tenant's own negligent act or
intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of
the Premises.
13. LIABILITY FOR ACTS OR NEGLECT. If any damage to the Premises, or any
part thereof, results from any. act or neglect of Tenant or its invitees or other guests,
agents, customers, invitees or other guests of it's customers, or employees,
independent contractors, or the Dike, Tenant shall immediately repair the same;
provided, however, that Landlord may, at its option, repair such damage and Tenant
shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost
of such repairs. All personal property belonging to Tenant shall be at the sole risk of the
Tenant and such other person only and the Landlord shall not be liable for damage,
theft or misappropriation thereof.
0 14. DESTRUCTION OR CONDEMNATION. In the event of destruction of or
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damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its •
insurance to promptly rebuild and restore the Premises to their condition immediately
prior to such destruction or damage. Landlord or Tenant may terminate this Lease and
the Parties rights hereunder and the Parties shall be released of its obligations and this
Lease shall cease and terminate as of the date the other Party receives written notice of
such election, and neither party hereto shall have any further obligation to the other. If
the whole or any part of the demised Premises shall be taken by any public authority
under the power of eminent domain, the Lease term shall cease as of the day of
possession shall be taken by such authority if such is of the entire demised Premises
and any rents shall be prorated as of said date.
15. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this
Lease either Landlord or Tenant shall institute any action or proceeding against the
other relating to the provisions of this Lease, or any default hereunder, each party to
pay its own attorneys fees and costs.
16. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties
with respect to the Premises and no representations or agreements, oral or otherwise,
between the parties not embodied herein shall be of any force or effect. No failure of
Landlord to exercise any power given Landlord hereunder or to insist upon strict
compliance by Tenant of any obligation hereunder, and no custom or practice at
variance with the terms hereof, shall constitute a waiver of Landlord's right to demand
strict compliance with the terms hereof. Time is of the essence of this Lease, and of
each term, condition and provision hereof. •
17. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise,
Tenant shall surrender the Premises (and all keys thereto) in the same condition as at
commencement of the Term, excepting only reasonable wear and tear and loss by
insured casualty. If Tenant remains in possession after expiration of the Term, Tenant
agrees to yield up immediate and peaceable possession to Landlord, and if failing to do
so, in connection with the expiration of the Term or any termination hereof by the
Parties, the Tenant shall pay the sum of one hundred and no/100 Dollars ($100.00) per
day, for the time such possession is withheld.
18. SEVERABILITY. If any term, covenant or condition of this Lease or the
application thereof to any person or circumstance shall be determined to be invalid or
unenforceable to any extent, neither the remainder of this Lease nor the application of
such term, covenant or condition to any other person or circumstance shall be affected
thereby, and each term, covenant or condition of this Lease shall be valid and
enforceable to the fullest extent permitted by law.
19. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and
enforced in accordance with the laws of the State of Illinois. All disputes relating to the
interpretation and enforcement of the provisions of this Lease shall be resolved
exclusively by the federal or state court located in Cook County, Illinois, and the parties
hereto hereby submit to the jurisdiction and venue of the court for such purpose. •
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20. NOTICES. Notices sent to the Parties, should be mailed to the addresses set
forth below:
(a) Landlord: City of Evanston
Attn: Corporation Counsel
2100 Ridge Avenue, Room 4400
Evanston, IL 60201
(b) Tenant: Anne Carlson and Cody Modeer
631 Howard, Unit 2
Evanston, IL 60202
A mailed notice is must be sent via certified mail, return receipt requested and effective
three (3) business days after deposit in the U.S. Mail. Notice given by overnight courier
is effective upon delivery.
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IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this is
Lease to be executed as of the date and year first above written by a duly authorized
officer or manager of each of the respective parties.
Landlord: THE CITY OF EVANSTON,
an Illirn/o/is� home rule municipal) corporation
By:
Its: City Manager, Wally Bobkiewicz
Tenant: ANNE CARLSON
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Tenant: DY M
By: C -
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Exhibit A
SCOPE OF WORK
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SPECS BY LOCATION/TRADE with Costs
Work Write-up/Re-Bid:
Walk -Through Date:
Bid Date:
Initial:
Case Number:
Construction Specialist:
Phone:
12/6/2011
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Spec # Spec Quantity Units Unit Price Total Price
Trade: 1 General Requirements
40 ALL PERMITS REQUIRED
The contractor shall apply for, pay for, obtain and forward
copies of the following indicated permits to the agency:
Plumbing; Electric; HVAC; Building; _
Zoning; Lead Abatement; Asbestos Abatement,
Demo
Trade: 5 Demolition & Disposal
715 GUT TWO BATHROOMS
Remove all wall floor and wall finishes trim, fixtures, debris and
household items from structure and dispose of in legal landfill.
Install cast iron tub, water saver toilets, new shutoff valves and
all associated plumbing, toilet paper holder two towel racks
medicine chest with light bar, GFCI receptacle, low flow faucets
and shower heads
Reuse two existing pedestal sink
Units 2 & 3
Trade: 7 Masonry
1186 GLASS BLOCK
Remove existing louvered glass vent and block opening with 6"x
6"x 4" thick glass block with tooled joints both sides. this will
provide security and better energy efficiency
2nd & 3rd floor kitchen window facing interior of rear porch
1230 MASONRY—REPOINT
Cut out mortar at least 1/2". Remove all loose material with
clear water. Saturate joints with water and repoint in 1/ 2" lifts
using Portland cement mortar.
Areas to be pointed out at contractor walkthrough
Trade: 9 Environmental Rehab
1.00 AL
2.00 RM
2.00 DU
200.00 SF
$0.00
$3,000.00
$0.00
$6,000.00
•
•
$100-00 $200.00
$6.00 $1,200.00
9003 LEAD -SPECIFIC LAWS, RULES, REGULATIONS & 1.00 DU $0.00 $0.00
GUIDELINES
The execution of this work shall comply with all applicable
federal, state and local laws, rules, regulations and guidelines
for lead dust environments. Some of these include: OSHA 29
CFR 1926 - Construction Industry Standards; 29 CFR 1926.62 - •
Construction Industry Lead Standard, 29 CFR1910.120D -
Hazard Communication Standard; 40 CFR Part 745 - EPA
Regulations; 24 CFR Part 35 - HUD Regulation on Lead -Based
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Spec # Spec Quantity Units Unit Price Total Price
Trade: 9 Environmental Rehab
Paint Hazards in Federally Owned Housing and Housing
Receiving Federal Assistance; and HUD Guidelines for the
Evaluation and Control of Lead -Based Paint Hazards in
Housing. Provide the State of Illinois, Public Health Department
with a 10 day written notification prior to the start of any
abatement procedure, and a copy to the Rehab Spec.
Lead Abatement shall be completed by a IDPH licensed lead
abatement contractors.
See Lead Based Paint Combination Risk Assessment and
Inspection Report dated September 29, 2011
Trade: 10 Carpentry
2350 FLOOR --REFINISH WOOD 2.00 DU $3,150.00 $6,300.00
Drum sand and edge floor. Counter sink all nails and fill holes.
Vacuum and tack rag room. Apply a sanding sealer and two
coats of water based polyurethane varnish. Vacuum room.
Second & Third Floor units approx. 1,800 SF
Front stairwell steps and landings only
31 steps
40 ft of landings
2435 BASE MOLDING 100.00 LF $3.00 $300.00
Install pine base molding and quarter round where needed,
prime and paint.
2nd & 3rd floor units
Lead based paint abatement
2520 HANDRAIL --REPLACE INTERIOR -REAR PORCH 60.00 LF $25.00 $1,500.00
Remove existing handrails and install pine handrail. Handrail
height measured vertically from the sloped plane adjoining the
tread nosing shall be not less than 34 inches and not more than
3B inches. Rails shall be spaced not more than 4 inches.
Prime and Paint and install nonskid pads on stair treads.
Rear stairwell
lead based paint abatementfnterior/exterior landings and
support columns
Owners choice of paint color
Trade: 1s Roofing
4646 DOWNSPOUT--6" SEAMLESS 30.00 LF $10.00 $300.00
Dispose of original and replace with 6", galvanized seamless
downnspout, include strapping. Prime and paint with
Rustoleum brown to match rear trim color.
Trade: 16 Conservation
5110 SHOWERHEAD—LOW FLOW 2.00 EA $30.00 $60.00
0 Install a Delta model 6122, or a Moen model 3900A low flow
shower head.
2nd & 3rd floor unit bathrooms
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��'�;�%<�:�'a � ,-, .� "_�- ._.:.� -.... ,, �,.;=�h:��r�>�.�; �� a•;.:�..-yr;} ;;,,:«� _5;.�Y �;��� ,rr�..,. �'�=�,� s• d...........`_a�•.:.:�-'"==r�-c�,.� 1�..�� �4 _ _Zsr`•^r`�i.:� i� a•::c'Y`--._ic�";�:-� - _max..-�'i - ��.� - �e+Y..u�: T
Spec # Spec Quantity Units Unit Price Total Price
Trade: 16
Trade: 18
Conservation
Ceramic Tile
5410 CERAMIC TILE
Remove existing ceramic wail and floor tile, install Durock in tub
areas and floors per manufacturers instructions, owners choice
of instock colors and styles.
2nd & 3rd floor unit bathrooms, approx 186 sf per bathroom
Trade: 19 Paint
6495 PREP & PAINT INTERIOR
Remove or cover hardware/surfaces not to be painted. Wet
scrape loose, cracked, peeling and blistered paint from all trim
Including doors, sash, and radiators. Feather edges and dull
gloss with wet sanding. Clean oil, grease, dirt and dust from
trim. Fill holes and caulk cracks. Spot prime. Apply two
topcoat of acrylic latex enamel. Finish type and color choice of
owner.
Ceilings to be ceiling white, wall flat, kitchen, bath and all trim
semi gloss enamel.
Second & third floor units: kitchen, bath, L.R., D.R., hall, B.R.
5580 PAINT STAIRWELL
Remove%over all hardware, fixtures not to be painted. Wet
scrape loose, cracked, peeling, blistered surfaces. Feather
edges & dull gloss surfaces with sandpaper. Clean all surfaces
with TSP. Spot prime and top coat trim, ceiling, walls, doors &
windows with owner's choice of premixed acrylic latex.
Front stairwell
Trade: 20 Floor Coverings
6980 CARPET AND PAD STAIRS
Install FHA approved nylon 27" carpet runner bound edges over
a commercial pad on 31 stair treads and risers and 40 ft of
landings. Owner's choice of color and pile.
Front stairwell, remove existing carpet and pad vacuum
Trade: 22 Plumbing
7120 WASHER & DRYER HOOK UPS
Install hot and cold water pipeing, venting, shut off valves, and
GFCI receptacle on a separate circuit to service a washing
machine.
2nd & 3rd fir units
kitchen area
372.00 SF
2.00 DU
1.00 RM
1.00 DU
2.00 FA
$8.00
$2,100.00
$600.00
$1,800.00
$1,000.00
$2,976.00
$4,200.00
$600.00
$1,800.00
$2,000.00
7230 KITCHEN 2.00 FA $3,000.00 $6,000.00
Field measure and install new in stock kitchen cabinets and
laminate counter top, PVC drain waste vent, PVC or copper
supply, shut-off valves and fittings to the following fixtures: 33"x
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•
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Spec # Spec Quantity Units Unit Price Total Price
Trade: 22
Plumbing
22" double bowl, 20 gauge stainless steel sink, with a single
lever faucet with sprayer.
approx. 12 LF of counter
approx. 22 LF of cabinets per kitchen
2nd & 3rd floor units
Trade: 23
Electric
7560
RECEPTACLES
20-00 EA $150.00 $3,000.00
Replace receptacles with ivory duplex receptacle and ivory
metal cover plate. Install three prong grounded receptacles per
electrical inspector report. Cut plaster walls where needed and
run conduit and wire, patch, piaster, prime and paint.
2nd & 3rd floor units
GFCI's at bath and kitchen counter areas
7730
LIGHT FIXTURE —REPLACE
20.00 EA $50.00 $1.000.00
Replace ceiling mounted, 2 bulb, UL approved, incandescent
light fixture with shade and lamps.
2nd & 3rd floor units
Trade: 27
Fire Protection
• 7805
SMOKE DETECTOR --BATTERY POWERED A
8.00 EA $55.00 $440.00
Install UL approved, 10 yr. tamper proof Lithium battery
powered smoke detectors per manufacturers instructions.
2nd & 3rd floor units
two bedrooms, hall within 15' of sleeping rooms
1 at ceilings of third floor landings front and rear
8721
CARBON MONOXIDE DETECTOR
2.00 EA $60.00 $120.00
Install battery operated carbon monoxide detectors in halls
within 15' of sleeping rooms
2nd & 3rd floor units
Bidder:
•
Location Total: $37,996.00
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Spec # Spec Quantity Units Unit Price Total Price
Trade: 7 Masonry
1190 LINTELS
Inspect all Untels,replace and match as close to possible
masonry units as required and tuck point Lintels to be
identifiied at contractor walk through.
Lintels shall be installed and sized as per the International
Residential Code (IRC)
Building FronttSouth 4, 10' lintels
Building Rear/North 2, 8' lintels
Trade: 10 Carpentry
2980 WINDOW —VINYL DBL HNG DBL GLZ
Install vinyl, double hung, double glazed, one -over -one window
and jamb including screen, caulk, interior casing and exterior
trim. Install half screen. Use non -expanding foam insulation
around windows. Brown facing the exterior.
Trade: 1s Roofing
4648 MODIFIED BITUMEN RE -ROOF
Loose lay and heat seal, a modified bitumen single ply roof,
reinforced with polyester over the original asphalt roofing
membrane in full compliance with the manufacturer's
recommendations. Replace all flashing, deteriorated masonry.
Approx 2,850 SF
Trade: 100 General Requirements (CSI)
C01500 TEMPORARY SCAFFOLDING WITH CANOPY
Erect approx 30 LF of lighted tubular scaffolding with pedestrian
canopy.
Permit required
Bidder.
6.00 EA
32.00 EA
1.00 EA
$850.00
$150.00
$5,400.00
$5,100.00
$4,800.00
$5,400.00
1.00 EA $1,000,00 $1,000.00
Location Total: $16,300.00
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Spec # Spec
Trade: 1 General Requirements
Third Party Contracts
The City of Evanston shall not be held liable for any expenses
incurred from construction, project management, labor or
materials not identified in the original scope of work and agreed
upon in writing between the owner and contractor. Additional
services rendered not specified in the original scope shall be the
sole responsibility of the owner, contractor and subs.
Additional contracted work between the owner and contractor
shalll not interfere or delay work from the original scope.
Private contracts between the owner and contractor will not
begin until original scope of work is completed, inspected and
approved by all parties.
Quantity Units Unit Price Total Price
1.00 AL $0.00 $0.00
10 OWNER ACCEPTS SCOPE OF WORK
1.00 DU $0.00 $0.00
The undersigned applicant(s) certifies that he/she has
participated in the development of this Work Write Up (WWU)
with the "Date inspected" date of & referred to as
Exhibit 1. After careful review the applicant understands &
accepts the work described & has initialed & dated each page of
this WWU.
x x
Applicant Date Applicant Date
115 PERIODICALLY REMOVE DEBRIS
1.00 DU $125.00 $125.00
The contractor shall clean construction debris from the dwelling
and site to a dumpster or legal landfill at least once each
week,and leave the property in broom clean condition. In
occupied dwellings, debris shall be removed from living quarters
daily.
120 FINAL CLEAN
1.00 RM $0.00 $0.00
Remove from site all construction materials, tools and debris.
Sweep clean all exterior work areas. Vacuum all interior work
areas, removing all visible dust.
14 CONTRACTOR ACCEPTS SCOPE OF WORK
1.00 DU $0.00 $0.00
The undersigned contractor certifies that he/she has carefully
reviewed & agrees to perform the work described in this Work
Write Up (WWU) with the "Date Inspected" date of
& referred to as Exhibit 1, The contractor shall
initial & date each page of the WWU.
x
Contractor Date
140 GENERAL REQUIREMENT —CUSTOM
1.00 GR $0.00 $0.00
There shall be NO DEVIATIONS from the described work
unless a "CHANGE ORDER" in writing Is issued and approved
by the Owner, Contractor and Construction Rehab Specialist.
VERBAL CHANGES ARE NOT BINDING
141 GENERAL REQUIREMENT -SCHEDULE
1.00 GR $0.00 $0.00
PRIOR TO STARTING ANY WORK THE SELECTED
CONTRACTOR MUST PROVIDE THE REHAB SPEC, A
SCHEDULE, the schedule will include a start and finish date,
the sequence of all sub -contractors working on the project and
approximately how many days each trade will require to
complete their phase of work. Trades and subcontractor work
sequences may overlap. YOU WILL NOT BE ABLE TO START
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��`/�:dclr•@SS:-"-,r�'-� �_" s�. �'�;OVI!afCi �.� K �„'"-,��.,¢.���,3ce,.�_ :'.•-�'�_��: � - �e 'i z:�:��, r x� •,� � � tt:'?+.'�,'•.�`i3llt>(i.�' - ��:�z +":�?r �?�-� `•� ��,,'*` »�;z
k:.-'^. •"". z-'?�...',�,-...'-'..--.:a,.>_ ='�"sv _•`'= ^.+F: �,`-,r.^�`-u� t �.•, .:=. ^ur-,-ice.=5 rs..--�` . •:.z�e,a'
v.,• »`' 3 "'.-`.'s TitS�e. oy a.,. �•^,..• mr'€s� mod. .�: a. ,',--. '�.•.,;Fz
n: 4 �Ger�ei RegUR - u v r ^; * �. ti � . Approz lV �bS .O .; 6 ling/Floor�SF 3 ri. r
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Spec # Spec Quantity Units Unit Price Total Price
Trade: 1 General Requirements
WORK WITHOUT SUBMITTING A SCHEDULE.
24
MANUFACTURER'S SPECS PREVAIL
1.00 GR $0.00 $0.00
All materials shall be installed in full accordance with the
manufacturer's specifications for working conditions, surface
preparation, methods, protection and testing.
32
SUBSTITUTION APPROVAL PROCESS
1.00 GR $0.00 $0.00
Any requests for substitutions of specified building materials,
products or changes must accompany the initial proposal and
shall include: the manufacturers specifications; full installation
instructions and warranties. All Changes must be must be
approved by property owner, contractor and Rehab Spec. in
writing.
34
LINE ITEM BREAKDOWN
1.00 DU $0.00 $0.00
The bidders shall provide the Rehab Spec with a line item cost
breakdown within 14 working days of a request or the date
noted on the Request for Proposal.
35
VERIFY QUANTITIES/MEASUREMENTS
1.00 GR $0.00 $0.00
The contractor shall perform a site inspection to verify all
dimensions. All quantities (i.e.number of window units) are as
stated. No claim for additional funds due to discrepancies in
measurements or quantities shall be honored if not submitted at
the time of the initial proposal.
40
ALL PERMITS REQUIRED
1.00 AL $0.00 $0.00
The contractor shall apply for, pay for, obtain and forward
copies of the following indicated permits to the agency:
Plumbing; Electric; HVAC; Building;
Zoning'. Lead Abatement; Asbestos Abatement,
Demo
45
CONRACTOR PRE -BID SITE VISIT
1.00 DU $0.00 $0.00
The contractor must inspect the property. Submission of a bid is
presumtive evidence that the bidder has thoroughly examined
the site and is conversant with the requirements of the local
jurisdiction.
46
PRE -CONSTRUCTION WALK-THRU
1.00 DU $0.00 $0.00
The contractor, rehab specialist and owner will perform a
walk-thru of the property together to clarify the work to be
performed before construction begins.
5
OWNER'S FINISH SELECTIONS
1.00 DU $0.00 $0.00
The owner shall select finish, colors, styles, types of materials
and products from pre -mixed and in stock options. The
contractor & property owner shall submit to the Rehab Spec, a
copy of the agreed upon colors, styles and types of materials
prior to job start.
75
STANDARD SPEC/GENERAL CONDITIONS
1.00 GR $0.00 $0,00
The contractor by submission of a proposal, agrees to comply
with all applicable conditions listed in the Standard
Specification,and the General Conditions of the specification.
Edition Dated
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Spec # Spec
Trade: 1 General Requirements
Davis -Bacon prevailing wages shall be administered
80 CODES AND ORDINANCES
In the execution of the itemized scope of work, the contractor
shall facilitate inspection and comply with all governing codes
and ordinances of The City of Evanston, The County of Cook,
OSHA, the State of Illinois and the ICC The City assumes no
responsibility for Errors/Omissions on Architectural Drawings or
Scope of Work. It is the contractors sole responsibility to be
knowlegeable in construction and ensure all work meets current
Codes whether specified or not.
85 CLOSE -IN INSPECTIONS REQUIRED
Call the agency for inspection of all work that will be concealed
from view before it is closed in. This type of inspecion
frequently includes, but is not limited to footings, roof sheathing
& flashing, framing & decking, electrical, structural and
plumbing. INSPECTIONS WILL NOT TAKE PLACE IF A
LICENSED ELECTRICIAN, LICENSED PLUMBER AND
CONTRACTOR REPRESENTATIVE ARE NOT ON SITE.
90 1 YEAR GENERAL WARRANTY
Contractor shall remedy any defect due to faulty material or
workmanship and pay for all damage to other work resulting
therefrom, which appear within one year from final payment
• Further, contractor shall furnish owner with all manufacturers'
and suppliers' written warranties covering items furnished under
this contract prior to release of the final payment
Trade:
800
Trade: 9
9045
. 9053
Demolition 8, Disposal
DUMPSTER-20 CUBIC YARDS
After procuring all required permits, place a 20 cubic yard,
roll -off dumpster without damaging the site. Collect
construction debris using dust control methods.
Must be GROOT Industries
Environmental Rehab
LEAD ABATEMENT CERTIFICATION
All contractors performing lead abatement shall provide a copy
of their EPA certification and state licenses for the designated
lead abatement supervisors and all lead abatement workers
working on the project prior to commencement of work. A copy
of EPA Certifications, State of Illinois License and State of
Illinois notification shall remain posted on the job site for the
duration of the work, as well as a copy of the Lead Based Paint
Risk Assessment Report. Submit a coy of your company Lead
Based Paint Abatement Plan to the Rehab Spec prior to the
start of any work.
LEAD WORKER — PROTECTION
Persons carrying out lead hazard control activities must comply
with all applicable federal, state, local laws and regulations
related to safety in the workplace, including the respiratory
Quantity Units Unit Price
1.00 GR $0.00
1.00 EA
1.00 DU
1.00 EA
1.00 AL
1.00 DU
$0.00
$0.00
$550.00
$0.00
$0.00
Total Price
$0.00
$0.00
$0.00
$550.00
$0.00
$0.90
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"coca on:- = 1?e e� l- a une ,er>,ts,�'�; +�•�<�4?,�a_X�"��,�'��r.;�1 ro�C�iNal= ����-xeflin 7E�"oor�S � �'.,.'�r-•.
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�:e`�-- ' x �? •�.-s=:?:�'=:-,-.xr_ii-�;:�r1 .:.-e..:—'`".�i..'•?� �'•� _r F ��:�--�,��Sc�sf�'"�����-+`. �:a
Spec #
Spec
Quantity Units Unit Price Total Price
Trade: 9
Environmental Rehab
protection program, found in the OSHA Construction Standard
(29 CFR 1926.62). Provide the Rehab Spec a copy of your
company Respiratory Fit Testing and Respiratory Protection
Plan for employees carrying out LBP removal prior to the start
of the abatement.
9057
WORKER TRAINING - INTERIM CONTROLS
1.00 AL $0.00 $0.00
All persons carrying out "interim controls" and/or "standard
treaments" lead hazard reduction activities must either be
supervised by a trained and certified lead abatement supervisor
or provide proof of completion of a one day, HUD-approved,l
worker training course in lead hazard awareness, self protection
and safe work practices prior to comencement of work.
9068
WORKER TRAINING AND SUPERVISION - ABATEMENT
1.00 AL $0.00 $0.00
All workers conducting "abatement' lead hazard reduction
acfivities must be trained and certified as lead abatement
workers and provide proof of valid state or EPA -approved
licenses or certificates, All persons acting as supervisors during
"abatement" lead hazard reduction activities must be trained
and certified as lead abatement supervisors and provide proof
of valid state or EPA -approved licenses or certificates.
9102
POST WARNING SIGN
1.00 EA $0.00 $0.00
Post exterior signage to warn occupants and the public of
hazardous lead conditions.
9115
SET UP INTERIOR CONTAINMENT
1.00 RM $0.00 $0.00
Make applicable notifications to state or local agencies, post job
site signage and secure lead hazard reduction sltes. Pre -clean
floors, window sills, window troughs and other areas of dust
build-up with a HEPA vacuum, Seal all floors with two
continuous layers of 6 mil. polyethylene sheeting 4' beyond door
openings with 2" wide, easy release masking tape. Close and
seal HVAC registers with polyethylene sheeting. Wrap all
built-in furniture, cabinetry and fixed appliances with
polyethylene sheeting and tape to create an airtight seal.
9162
HAZMAT DUMPSTER
1.00 EA $700.00 $700.00
Provide a 30 cu/yd covered and lined dumpster for construction
and removal of packaged lead contaminated components.
Labled with Lead Warning.
Bidder:
Location Total: $1,375.00
-yam.4� 45 nl ;"' P:.� alF' �^�. L.i. "•:T�ieaT:.GF+�(�.:r�..1. `a]i^i4 cT`f.� v:Y.ca...-.tiS.zt'u»•',,-"^r y~ '.F+3.�'.r;�l:.�.1?"1'� e,,i.�i=»5't
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__ _ _ - `,' T�,-.•++'7:'=..,,"xsa^`:Ga;�:'ieR:.'-"_,t+,2�i:-°.'`v a..i'.i'-v-:%:H.r '=V-Y'4 _,..�'l.�'.C.F�rr_.:^ - - "`.R Ni...�£r��P.,� :,r, 9 ,F..r �.'� F.`._ _g,�,R-=�rsa r'�{.��-.a`�i� _.:'.N.,Y•'�1.����_'.S... H-...,.»"T:s::.c..-o-._-�,-.,...:._..., _.. �-.. � .. .,� - � sat"`�.: �*. �;_w.. �5,,� �.�
•
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Unit Total far 631 Howard, Unit Unit 01: $66,671.00
Address Grand Total for 631 Howard : $55,671.00
MW , I., 'V.111� - - I we g• -Imp gog -"ggg'l�
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15-R-12
Exhibit B
Possession and Expiration Date Declaration
LANDLORD: City of Evanston
TENANT: Anne Carlson and Cody Modeer
PREMISES: 631 Howard Street, Unit 2, Evanston, Illinois 60202
LEASE DATE: May 1, 2012
Landlord and Tenant acknowledge and agree that, with respect to the above
referenced Lease:
1. The Possession Date is
2. The Expiration Date is
DATE:
Landlord: THE CITY OF EVANSTON,
an Illinois home rule municipal corporation
Its: City Manager, Wally Bobkiewicz
Tenant: ANNE CARLSON Tenant: CODY MODEER
in
-12-
•
•
•