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HomeMy WebLinkAboutRESOLUTIONS-2010-024-R-103/23/2010 3/19/2010 24-R-10 A RESOLUTION Authorizing the City Manager to Sign a Local Agency/State Agreement with the Illinois Department of Transportation for the Resurfacing of Isabella Street from Ewing Avenue to Green Bay Road and Emerson Street from Leland Avenue to Asbury Avenue WHEREAS, a goal of the City of Evanston is to provide safe transportation infrastructure within City confines; and WHEREAS, in order to facilitate "the free flow of traffic and insure public safety, the Illinois Department of Transportation ("IDOT") wishes to enter into a Local Agency/State Agreement with the City of Evanston for the resurfacing of Isabella Street from Ewing Avenue to Green Bay Road, and Emerson Street from Leland Avenue to Asbury Avenue within the City, a copy of which is attached hereto and incorporated herein as Exhibit A; and WHEREAS, the improvement of Isabella and Emerson streets is to include grinding/milling the street surface, base repair, adjustment of drainage/utility structures, and resurfacing the street with any necessary incidental construction; and WHEREAS, toward the purpose of this project, the City is to receive an appropriation of funds from the State of Illinois in the amount of one million, twenty-five thousand dollars ($1,025,000.00); and WHEREAS, in compliance with the aforementioned Agreement, it is necessary for the City Manager to execute the Local Agency/State Agreement appropriating two hundred thirty-seven thousand six hundred fifty dollars ($237,650.00) for the City to pay its share of the cost of said improvement; and 24-R-10 WHEREAS, the City Council of the City of Evanston has determined that it is in the best interests of the City of Evanston to enter into said Agreement with IDOT, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City Manager is hereby authorized and directed to sign and the City Clerk authorized and directed to attest on behalf of the City the Local Agency/State Agreement between the City of Evanston and the Illinois Department of Transportation attached hereto and marked as Exhibit A. SECTION 2: That the City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as may be determined to be in the best interests of the City. SECTION 3: That this Resolution 24-R-10 shall be in full force and IV effect from and after its passage and approval in the manner provided by law. 7. Elizgoeth B. Tisdahl, Mayor Att ey Gr ene, City Clerk Adopted: % , 2010 is —2— 24-R-10 EXHIBIT A Local Agency/State Agreement between the City of Evanston and the Illinois Department of Transportation for the Resurfacing of Isabella Street from Ewing Avenue to Green Bay Road and Emerson Street from Leland Avenue to Asbury Avenue MM Local Agency Ninois Department Job Number - Construction City of Evanston of Transportation C-91-384-10 Section Local Agency/State Job Number- Engineering/ROW 10-00255-00-RS Agreement D-91-384-16 This Agreement is made and entered into between the above local agency hereinafter referred to as "LA", and the State of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as shown below. Location Local Name 1) Isabella Street 2) Emerson Street Route Termini 1) 14th Street (Ewing Avenue) to Green Bay Road 2) Leland Avenue to Asbury Avenue Current Jurisdiction LA Project Description Length 7,420 feet The proposed contract work consists grinding/milling street surface, base repair, adjustment of drainage/utility structures and resurfacing the street with any necessary incidental construction. Division of Cost 0 Type of Work STATE LA Total Participating Construction 970,000 970,000 Non -Participating Construction 237,650 237,650 Preliminary Engineering 25,000 25,000 Construction Engineering 30,000 30,000 Right -of -Way 0 ' 0 0 TOTAL $1,025,000 $ 0 $237,650 $1,262,650 Note: Maximum State (ERP) participation 100% not to exceed $1,025,000. Payment Method (check one): ❑ Upon award of the project and request of payment from the LA, the STATE will pay the LA 100% its share of the project costs. ® Upon execution of the construction contract and request of payment from the LA, the STATE will pay the LA 95% of its share of the project costs. The remaining 5% will be paid to the LA upon receipt of the final invoice. ❑ The STATE will reimburse the LA for the STATE share of the project on the basis of periodic billings, provided said billings contai sufficient cost information and show evidence of payment by the LA to Printed 3/5/2010 Page 1 of 3 BLR 05323 (Rev. 07/21/09) Agreement Provisions 1. It is mutually agreed that the PROJECT will be processed, let and constructed in accordance with Motor Fuel Tax standards, policies and procedures. The LA will certify to the STATE that all necessary right-of-way, temporary and permanent easements, and temporary use permits have been obtained or are not required, prior to the LA advertising for bids for the PROJECT. 3. The PROJECT will be let and awarded by the LA upon approval of the plans and specifications by the STATE. 4. The LA agrees to retain jurisdiction and to maintain or cause to be maintained the completed PROJECT in a manner satisfactory to the STATE unless otherwise specified by addendum. 5. Upon approval of the final plans and specifications by the STATE and the LA, the LA agrees to accept bids and award the contract to the lowest responsible bidder after receipt of a satisfactory bid and concurrence in the award has been received from the STATE. If necessary the LA agrees to provide, or cause to be provided, all of the initial funding necessary to complete the project subject to reimbursement by the STATE. 6. The LA shall maintain, for a minimum of 3 years after the completion of the project, adequate books, records, and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with this Agreement. All books, records, and supporting documents related to the project shall be available for review and audit by the Auditor General and the Department. The LA agrees to cooperate fully with any audit conducted by the Auditor General and the Department and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract of which adequate books, records, and supporting documentation are not available to support their purported disbursement. 7. To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). Upon completion of this phase of the project, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the project. If a final invoice is not received within one year of completion of this phase of the project, the most recent invoice may be considered the final invoice and the obligation of funds closed. 9. Obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly fails to appropriate or otherwise make available funds for the work contemplated herein. 10. All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement shall be subject to the Prevailing Wage Act (820 1LCS 130/0.01 et seq.) unless the provisions of that Act exempt its application. 11. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. cal Agency itv of Evanston Section 10-00255-00-RS Printed 3/5/2010 Page 2 of 3 BLR 05323 (Rev. 07/21/09) EXHIBITS Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Exhibit A - Location Map ---Exhibit B _Maintenance and -Jurisdiction -Letter fim village of Wilmette The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED Local Agency Wally Bobkiewicz (Print or Type Name) City Manager (County Board Chairperson/Mayor/Village Presidentletc.) (Signature)`J Date TIN Number 36-6005870 NOTE: If signature is by an APPOINTED official, a resolution said appointed official to execute this agreement is required. Approved as to form: a! 4,�0 W. Grant Farrar Corporation Counsel Local Agency Citv of Evanston APPROVED State of Illinois tmWt o f Transportation By, v Delegate's Signature) (Delegate's Name -Printed) r1&,4 :tor of Highways/Chief Enqinee Schanzke Raskins, IX wnsel sh31 to r Date �C Date Ann L. Schneider, Director of Finance and Administration Date Section 10-00255-00-RS is Printed 3/5/2010 Page 3 of 3 BLR 05323 (Rev. 07/21/09) City of Evanston Department of Public Works ISABELLA STREET ERP (4th St./Ewing St. to Green Bay Rd.) t--1 V 81 -11 a! 81 �l 0- gi �1 IS1 8! ,-18! 81 F11 -1 -1 -1 11 1 Y V8,11 -,1 0 -81 �1 P.-I �1 .81 2.1 8181 - - - - - - - - - - - 2800 GLt_,,tw 2900 ......... 2800 n, CL—, 2700 15 7 2700 . 2600 2500 2- 5,0 -2 ST 0 2400 2400 2300 jyv; iv 2200 m.2200 E 2100 2100 Tm- 2,300 ?090 19, 2�. IONS ST 1800 > Q, v M 1700 _S1 00 6 S! i 5DO 1500 COMM Street Improvement Project GRdI ()Gc, 1400 Railroad 130 1300 —0 Street Az, - Tz City Boundary V' 1200 1200 > 1100 7 1000 1 1 ON) 7 WIN—, 5 MaM SE 900 900 — K�O S1 800 800 7 ST 700 00 Sl 5- 600 5 500 00 400 400 3GO 300 — Cit�7 of V,L 200 200 — Evanston- 100 100 0.25 05 J 1 I. . ... .... ...... .... Mile 5/13/2009 4111merson lmprovements.mxd 4 ORO! 0 F F Ni F F� i -8 1 0�, .0 C., I COq This map is provided "as is" without warranties of any kind. See www.Cityofevanston.org/mapdisclaimers.htmt for more information.