HomeMy WebLinkAboutRESOLUTIONS-2009-055-R-09• 55-11-09 6!30/2009
A RESOLUTION
, Authorizing,the Interim City Manager to Sign a.
Local Agency Agreement4or Federal Participation -with the
Illinois Department` of .Transportation for, the
Sheridan Road Rehabilitation Project,
(Sheridan Road between South Boulevard and -Main Street)
WHEREAS, the City has received one million, three hundred
twenty thousand dollars ($1,320,000.00) in Federal Highway Administration
("FHWA") funds to reconstruct 0.527 mile of Sheridan Road between South
Boulevard and Main Street (hereinafter, "the Project"); and
WHEREAS, the Illinois Department of Transportation ("IDOT")
• administers said FHWA funds; and
WHEREAS, the State of Illinois shall contribute six hundred fifty
thousand dollars ($650,000.00) toward the cost of the Project; and
WHEREAS, the City shall contribute six hundred forty thousand
dollars ($640,000.00) toward the cost of the -Project; and
WHEREAS, the City's expenditure of FHWA funds requires the City
to execute a Local Agency Agreement for Federal Participation ("Agreement")
with IDOT; and
WHEREAS, the City Council of the City of Evanston has
determined that it is in the best interests of the City of Evanston to enter into said
0
Agreement with IDOT.
55-R-09
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL •
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the Acting City Manager, Marty Lyons, is hereby
authorized and directed to sign and the City Clerk authorized and directed to
attest on behalf of the City of Evanston the Local Agency Agreement for Federal
Participation between the City and the Illinois Department of Transportation
marked as Exhibit A attached hereto and made a part hereof.
SECTION 2: That the Interim City Manager is hereby authorized
and directed to negotiate any additional conditions of the Agreement as may be
determined to be in the best interests of the City.
SECTION 3: That this Resolution 55-R-09 shall be in full force and
effect from and after its passage and approval in the manner provided by law. •
Elizabeth B. Tisdahl, Mayor
ney Grene, City Clerk
Adopted: )VVJ./-� 13 2009
•
-2-
55-R-09
• EXHIBIT A
•
•
Local Agency Agreement for Federal Participation
between the City of Evanston and the
Illinois Department of Transportation for the
Sheridan Road Reconstruction Project
-3-
Local Agency State Contract Day Labor Local Contract RR Force Account
ffffxmS ®epartn`i 4.
Of Tram®r#ata®n City of Evanston X
Local Agency Agreement Section Fund Type ITEP Number
for Federal Participation 08-00250-01-PV ARU/SRF
Construction Engineerina Riqht-of-Wav
Job Number I Project Number Job Number I Project Number Job Number I Project Number
C-91-515-09 I ARA-9003(299)
This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA" and the state of Illinois, acting
by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the
designated location as described below. The improvement shall be constructed in accordance with plans approved by the STATE and the
STATE's policies and procedures approved and/or required by the Federal Highway Administration hereinafter referred to as "FHWA".
Location
Local Name SHERIDAN ROAD
Termini SOUTH BOULEVARD TO MAIN STREET
Current Jurisdiction LOCAL
Route FAU 2865 Length 0.527 MILES
Existing Structure No
Project Description
Roadway Rehabilitation - Pavement resurfacing, curb and gutter and sidewalk removal and replacement, drainage improvements, pavement
marking and signing.
Type of Work
Participating Construction
Non -Participating Construction
Preliminary Engineering
Construction Engineering
Right of Way
Railroads
Utilities
Materials
TOTAL $ 1,320,000 $ 650,000 % 640,000 $ 2,610,000
* Maximum FHWA (ARU) funds NTE $1,320,000 to be used first/ Maximum STATE
participation NTE $650,000. Non -participating construction includes but is not limited
to Water Main work.
The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and
State participation. The actual costs will be used in the final division of cost for billing and reimbursment.
If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above.
The Federal share of construction engineering may not exceed 15% of the Federal share of the final construction cost.
Local Agency Appropriation
NOTE:
Division of Cost
FHWA % STATE % LA
1,320,000 ( ) 650,000 ( ** )
( ) ( ) 430,000
( ) ( ) 210,000
% Total
liAl
BAL ) 1,91wo
100 ) 430,000
)
100 ) 210,000
By execution of this Agreement, the LA is indicating sufficient funds have been set aside to cover the local share of the project cost and
additional funds will be appropriated, if required, to cover the LA's total cost.
Method of Financing (State Contract Work)
METHOD A ---Lump Sum (80% of LA Obligation) is
METHOD B-- Monthly Payments of
METHOD C--LA's Share BALANCE divided by estimated total cost multiplied by actual proqress payment.
(See page two for details of the above methods and the financing of Day Labor and Local Contracts)
Printed on 6/17/2009 Page 1 of 4 BLR 05310 (Rev. 05/28/09)
Agreement Provisions
THE LA AGREES:
(1) To acquire in its name, or in the name of the state if on the state highway system, all right-of-way necessary for this project in
accordance with the requirements of Titles II and II I of the Uniform Relocation Assistance and Real Property Acquisition Policies
Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STA T E that all
- requirements of Titles 11 and 111 of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be
cooperatively determined by representatives of the LA, and STATE and the FHWA, if required.
VTo provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private,
in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems.
(3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction
of the proposed improvement.
(4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied
by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required.
(5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that
portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above.
(6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and
Nondiscrimination Regulations required by the U.S. Department of Transportation.
(7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to
provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this
section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for
which adequate books, records and supporting documentation are not available to support their purported disbursement.
(8) To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of
the proposed improvement.
(9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA.
(10) (State Contracts Only) That the method of payment designated on page one will be as follows:
Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE, in lump sum,
an amount equal to 80% of the LA's estimated obligation incurred under this Agreement, and will pay to the STATE
• the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the
project based upon final costs.
Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the STATE, a specified
amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the
provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including
any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs.
Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the
LA will pay to the STATE, an amount equal to the LA's share of the construction cost divided by the estimated total
cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until
the entire obligation incurred under this Agreement has been paid.
(11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services
necessary to construct the complete project.
(12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this
preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the
fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this
Agreement.
,13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the
close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any
Federal Funds received under the terms of this Agreement.
,14) (Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to
the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield,
Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad
related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for
railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office.
•Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for
review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic
signals should also be coordinated with the IDOT's District Bureau of Operations.
The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to
requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of
Local Roads and Streets office.
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
Tinted on 6117/2009 Page 2 of 4 BLR 05310 (Rev. 05/28/09)
(15) And certifies to the best of its knowledge and belief its officials:
(a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency;
(b) have not within a three-year period preceding this Agreement been convicted of or had a civil judgment rendered against them
for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal,
State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen •
property;
(c) are not presently indicted for or otherwise criminally or civilly charged by a govemmental entity (Federal, State, local) with
commission of any of the offenses enumerated in item (b) of this certification; and
(d) have not within a three-year period preceding the Agreement had one or more public transactions (Federal, State, local)
terminated for cause or default.
(16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract,
including procurement of materials and leases of equipment.
(17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to
the responsible low bidder as determined by the STATE.
(18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of
any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract,
grant, loan or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for 'influencing or attempting to
influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of
a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions;
(c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties
(including subcontracts, subgrants and contracts under grants, loans and cooperative agreements) and that all subrecipients
shall certify and disclose accordingly.
(19) To regulate parking and traffic in accordance with the approved project report.
(20) To regulate encroachments on public right-of-way in accordance with current Illinois Compiled Statutes. •
(21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in
accordance with current Illinois Compiled Statutes.
(22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the
improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting
documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other
documentation supporting the requested reimbursement amount.
(23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of
the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000).
(24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all
applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date
of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the
improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed.
(25) (Single Audit Requirements) That if the LA receives $500,000 or more a year in federal financial assistance they shall have an
audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that receive less than
$500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE with 30 days after
the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway
planning and construction activities is 20.205.
THE STATE AGREES:
(1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity
of the LA's certification of compliance with Titles II and III requirements.
(2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the
STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a
satisfactory bid. 0
(3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and
to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and
Engineer's Payment Estimates in accordance with the Division of Cost on page one.
(4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction
work:
Printed on 6/17/2009 Page 3 of 4 BLR 05310 (Rev. 05/28109)
(a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient
cost information and show evidence of payment by the LA;
(b) To provide independent assurance sampling, to furnish off -site material inspection and testing at sources normally visited by
STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE.
IT BS MUTUALLY AGREED:
(1 That this Agreement and the covenants contained herein shall become null and void in the event that the FFIWA does not approve
the proposed improvement for Federal -aid participation or the contract covering the construction work contemplated herein is not
awarded within three years of the date of execution of this Agreement.
(2) This Agreement shall be binding upon the parties, their successors and assigns.
(3) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and
performance of any USDOT - assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26.
The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and
administration of USDOT - assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by
USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved
program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 mat seq.). In the absence
of a USDOT - approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the
provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program.
(4) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further
payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to
appropriate or otherwise make available funds for the work contemplated herein.
(5) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or
amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea.) unless the provisions of that Act exempt its
application.
ADDENDA
Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement.
Number I Location Meo Number 2Letter ofIntent dated July 12,2007 Number 3 Signature Resolution
(Insert addendum numbers and titles as applicable)
T further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement
arlWaddenda indicated above.
APPROVED
Name Martin Lyons
Title Acting Ca.ty 14ppMo-r
County Boird Chairperson/MayorNillagePresident/etc.
•` i -. ^-
Signature
1
Date
TIN Number 36-6005870
DOTE: If signature is by an APPOINTED official, a resolution authorizing
said appointed official to execute this agreement is required.
•
APPliOV D—,\ State of Illinois
Departt of Transportation
,.
ACT,'
Lwdig, Secreta of T sportation S Da`fe
By. (Delegate's Signature)
(Delegate's Name - Printed)
me M. Reed. Director of Highways/Chief Engineer Date
!I
J.SdianWWWinsChief Counsel Date
, Y. P-V"
Ann L. Schneider, Director of Finance and Adminis anon Date
Printed on 6/17/2009 Page 4 of 4 BLR 05310 (Rev. 05/28/09)
City of Evanston Department of Public Works -
Sheridan Road
Improvement Project •
eo--7IN'DI WI F§NMNNI I IMIN00mNI FI OI,1Imi M01QI�I00N7���M
N N N N N N N N N N
A
r
Tio�P+Sn +
/
SHERIDAN PL ZSOO
RD g�K`I -
2600 G cweau Si ISABELLA $T O91< GABELLA ST Qr �SHEROAN RD` wCT OE e + 2800
_-_ > > Yw T9aw
O oTTO JP
OTHAYER 5T a cY > > O& > JENKS ST PART: PL
CIIFFOP.DSi THAYEF QmZ/OO L C NAYERO NAYERO>>DST Q O < a < PARK PL T9< L.x NGLESQE
PARK PL �S ' F F > > MOMLCE/l0 PL 2700
ZQ-PqUwFGst<PKIHARRELL Z O =IHARRELL ST 3� -P�y- y�` tHy+cDL st quw -+Z b Q O CIIMON PL
2600 m50ERD ECENTRAL m < S< 9L
im m CENIRwL 51 I F R < CENTP.AL ST Q, CENTRAL ST t 2600
ZQ Qf NARRISO Si ni ..RRBD Z O eOSALIEST RIDOE SINLBUR PI:
m �� ¢ Y q ) w ?F �� i D MIL_ RNST 2500
2500 a A D F LINCOW ST FZ -
UNCOLN s7 2 'bl _ COIFA 7
HARRISON ST m T- UNCOLN ST
IFAX > m D D D D O \ :p B '"11 2400
m m m m a 0 COLFAX ST 9 7�to 2400 a' L u COLFA% ST S A� OLFAX a > $T -
DAIRnLD111H i m 0 a o_ < GRANT S1�LF I ..AN 6HOYPS Rt 2300
2300 O y GP.AN ST NOYES ST L-
Z > NOYES w ( yr S7
ZZOO a NOY CINORMAN Y U Z� O a� > O J I O� LEONnRD PL Q O XA. -DR. 2ZO0
AYES
- PAINS R < G PL f7 III
PAYNE Sr S C Q�PAYNE ST
j & GAP.P.ETT H
U PA LIA
I f? < < SIMPSON Si ( '^ O 2100
2100 SIMPSON Sr t -
3 WE
ZS LEONFL t 9 LIBRARY PL
SIMPSON ST D Z LN " \ 4 f
2000 RD p <� ` < FOSTER 7 ISr \ Q d_ BIER ST 2000
O/YV �T S4 Z iu \;y Sj G RHfli
PL FM RSON $i 1900
1900 W `
` AOE < i C ;o EMU —
EPSON ST j '� ty uNVBL9ry PL
< <
D �-c
1800 5 iq Z 3 LroNs sT P cL 1800
_ W ssi Q LYO 9 ; +ram+ m RK ST. j AR'r r
w S D
1700 1 u m ` 3 a `< = ST to 00
chUR Q
CHURCH ST Z > 0
> < J S. DAVIT � � <� 7 A
1600 < FlMO fi DA V/S ST S2 j (i -
Z Q. GROVE ST
1500 8 G =Im < „ apo £ r 1500
Street Improvement Project f d AKEST > < w 0 o u sr sT D
3
3 D Z
1400 GRE: WOOD < I �� sT m a a GREE WO Si 1400
---- Railroad ra m —
w �CT
1300 < < DEMPSTER Si 3 i < < < DEMPSTER ST 1300
Street WILDER ST ORDR 0 O> d $ 1 O BURNHAMPL 1Q
> H T > 1200 ------ City Boundary < cRAu n o cRAR i i 8 HA at ST (W 1200
G m
< Q a <
1100 g d GR LEAF ST 1100
GREENLEAF ST Z
o
fu' NAIH .NIRf j V _
3 > IE
1000 ST o+ o ` a < LEE SI { LEE ST i 1000
i 1 -_
BRAm�'Yn � x 9 Om
900 ` MAIN ST 7 3 : ,.M ST 900
r Pe > < WASHIL GTON S WASHINGT N SI ` < a..`. m.
800 i ? WAS wGZu+ a a ( MwoaoN sr o I f KEI1 E ST _ B00
Q MADI ON O O I I1 MONROE ST G N I Y 9i S n n
700 I i CTEVILAND Sr m o c 4,wND ST �REBA) y PL 700
SEwARD 51 W LND KEENEY S Z� -mi
:Av;., i j O SEWARQ ST SEI ARD SI \
60Q KEEN
EY St SEENEY 51 4 6��
�- SOUTH 'P BLVD
L' �11 i WARREN C ST SOUTH BLVD r� D ISON 1 Blv) _
600 NST I \ 500
■ ■ i Aww D
OAKTON ST >>, a o AUSTIN ST H D PL
400 < I < KIRK sT a m HULL 400
w e
o w w Z w m D D yZ
r /+ o D ` < PO
300 City O1 `o o n 3 ` `n MULFO D it 300
z-„.. _ MULFORD,S7 ' HA VAPDTER 1 CnSE SI C SF PL
Tm I BRUMMEL PL < a > g < BRUMMEL ST I
200 Evanston Z [ B MMEL $I 2O0
< DOBSON 1 I 51 DOBSON ST A
100 Business Peliormance
& Technology Division HowweDST HOWARD ST m GsaylaAhic ir:rom7atrn Sy—tern0 0.25 0.5 1
— Mile
0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
SheridanRdlmprovementsLocationMap.mxd NI NI MINI "I. NISI FI FI FI vI gI �I �I �I RI -I -I �I .I .IQIMI NI �I 7/28/2009
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
U
�111- 61 De- .�_�Q LA nn a - o � r,,
Dlvi�ion of Highways/Region One t Districi One
201 West 0eriteg ,%1,oUrt/SchauMbLiFg, Illinois 601, 96-1096
July 12, 2007
Ms. Julia Carroll
Manager
Citv of Evanston
2160 Ridge Avenue
Evanston, ILL 60201
Dear ids. Carroll:
The Department has received your letter dated June 14, 2007 regarding State
participation in the proposed improvements along Sheridan Road in the City of
Evanston, as outlined in the May 17, 2007 Letter of intent. Subsequent
coordination between EDOT and City of Evanston staff has resulted in the need
to modify the May 17, 2007 Letter of Intent. This letter shall serve as a new
Letter of Intent for the improvement and ultimate transfer of maintenance and
jurisdiction of Sheridan Rd (roan Midge A -venue to South .Boulevard to the City
of Evanston.
There are currently three sources of federal funds dedicated to the improvement
of Sheridan Road in the City of Evanston. This funding includes:
$800,000 federal funding (HPP-SAEETEA LU) requiring a $200,000 local
match
$427,500 federal funding (section I I-J) requiring no local match
$1,596,800 federal finding WP-S AFETEA LU) requiring a $399.200 local
match
The current funding allocated to the improvement of Sheridan Road in the City
of Evanston totals to $2,524,300 (federal) and $509,200 (required local match).
The City of Evanston has requested that additional funding be dedicated to the
improvement of Sheridan Road in the City of Evanston in exchange for a
jurisdictional transfer of this road from state of Illinois to the City of Evanston.
The Department is amenable to this request. The Department will financially
participate in the non-federal portion of the payable construction items for the
locally initiated improvement along Sheridan Road in the City of Evanston, in
lieu of resurfacing this portion of Sheridan Road. The total anticipated State
participation in the subject project shall not exceed $3,000,000, In exchange for
State financial participation, the jurisdiction of Sheridan road in the City of
Evanston will he transferred from IDOT to the City. The exact limits of the
• jurisdictional transfer will be as follows,
,.
T -8. ` �iaa 41- ' =.
Iuly 12, 200
agg two
The Jurisdictional transfer of Sheridan Road will be. fiorn the i€stLrsecticn of
Ridge Avenue, Isabella Street, and Sheridan Road to the north edge of pavers}eii?
of South Boulevard, a distance of approximately 3.25 miles. Sheridan Ind from
the intersection of Ridge Avenues Isabella Street, and Sheridan Road to the
northern City of Evanston corporate lr,nits .is already being junisdictionalty
transferfed to the City of Evanston as part of another locally initiated Sheridan
Road project for which the Village of Wilmette is the lead agency. Upon
execution of these two. jurisdictional' transfers, Sheridan .road within the
corporate limits of Evanston north of South Boulevard will be entirety under
City of Evanston jurisdiction. Sheridan Road within the City of Evanston is
known by multiple names including Sheridan 'Road, Forest Place, Forest
Avenue, and Burnham Place. All of these sections of Sheridan Road, regardless
of naive, will be included in. the jurisdictional transfer, and may be viewed on
the attached neaps.
It is our understanding that the City wishes to move forward with this project as
quickly as passible, and will accept a transfer of maintenance and jurisdiction of
the subject roadway in its present condition, which will allow the City to
complete plans and begin construction in the most expeditious manner possible.
Funding for reimbursement to the City of Evanston is currently included in the
Department's Fiscal Year 2008-2013 Proposed Highway Improvement Program,
The City of Evanston will continue to act as the lead agency and will continue to •
coordinate this improvement through the District's Bureau of Local Roads &
Streets. The jurisdiction. of Sheridan Road will be transferred 21 days after
execution of the formal intergoverr.:nental agreement for the aforementioned
locally initiated project. If you are in general agreement with the above, please
complete the concurrence signature block at the end of this letter and return the
signed original to this office at your earliest convenience. This Letter of Intent,
once executed, will be used as the basis for preparation of the formal
intergovernmental agreement between the Department and the City. In the fiscal
year the reimbursement funds become available, a separate formal
intergovernmental agreement between the Department and the City will be
prepared to facilitate payment of the reimbursement.
0
'i�5. 33.�1i3 z:a�r�44
July I?, _,007
• Page three
If you have any questions or need additional inforrrwat on, pleas-, cor€tad me -oz
Mr. Steve Masbgy, lea Programmer; at ($4 ) 70-5-40115).
Very truly yours,
Diane M. O'Keefe,, P.E.
Deputy Diree€or of Highways,
Region One Engineer
Concur .mot
• D® Not ri L1T
Title �, � °�
Date c .
40
13 W� I
Sher-i-dan. Road 'Ji Ewaristoni,
North -Section
0
L i HCALW AV
ro
ISABELLA'
W.G04
CGLcAx
(;RANT S T.
NOVElf
LEDNARU
n
/tv
Y� .1 CMK
494-50
0
0
0
•
E
•