HomeMy WebLinkAboutRESOLUTIONS-1996-038-R-96•
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6-28-96
38-R-96
A RESOLUTION
Authorizing the City Manager to Execute
a Grant Agreement with the
Illinois Department of Commerce and Community Affairs
WHEREAS, the City of Evanston is interested in improving the operations at the
Recycling Center at 2222 Oakton Street by adding automatic sorting capabilities for aluminum
and steel cans; and
WHEREAS, the City has applied for financial assistance in the form of a grant for a part
of the expenses of said improvements .and the Illinois Department of Commerce and
Community Affairs has accepted the City's grant application and awarded a grant for part of the
expenses of the improvements in the amount of $59,244; and
WHEREAS, said improvements are in the best interest of the City of Evanston.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager of the City of Evanston is hereby authorized to
sign the grant agreement marked as Exhibit A. attached hereto and incorporated herein by
reference.
SECTION 2: That the City Manager of the City of Evanston is hereby authorized and
directed to negotiate any additional conditions as are in the best interest of the City of
Evanston.
SECTION 3: That this Resolution shall be in full force and effect following its passage
and approval in the manner required by law.
J City Clerk
Adopted , 1996
Mayor
•
DCCA GRANT NO. 96-44-205
GRANT AGREEMENT
State of Illinois
Department of Commerce and Community Affairs
This Grant Agreement is entered into at Springfield, Illinois, by and between the
Illinois Department of Commerce and Community Affairs (the "Department" or
"State") and City of Evanston ("Grantee") whose principal office is 2100Ridge
Avenue, Evanston, IL 60201-2798. The Department and Grantee are referred to
herein as the "Party" or "Parties", as appropriate.
WHEREAS, the Department is authorized by the Illinois Solid Waste Management
Act (the "Act"), 415 ILCS 20/1, et seq., to provide recycling grants to businesses,
not -for -profit groups and governmental organizations for the purposes of
increasing the quantity of materials recycled in Illinois; developing and
• implementing innovative recycling methods and technologies; developing and
expanding markets for recyclable materials; and increasing the self-sufficiency of
the recycling industry in Illinois;
WHEREAS, Title V of the Illinois Environmental Protection Act establishes the Solid
Waste Management Fund (the "Fund") and authorizes the Department to utilize
moneys from the Fund to accomplish the purposes set forth in the Act (415 ILCS
5/22.15);
WHEREAS, Grantee has submitted an application requesting a grant from the
Department to partially fund the Project described in Exhibit A;
WHEREAS, the Department has determined that the Project described in Exhibit A
is consistent with the objectives established by the Act and is eligible for funding
under the appropriate recycling program administered by the Department pursuant
to the Act;
THEREFORE, the Parties agree as follows:
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ARTICLE 1: DEPARTMENT OBLIGATIONS
SECTION 1. Grant Amount •
Department agrees to provide a grant in an amount not to exceed $59,244.00 to
Grantee, subject to the terms and conditions of this Agreement.
SECTION 2. Pavment
Payment of the grant amount shall be made to the Grantee as follows:
2.1 Initial Pavment. An initial payment of $29,622.00 (50% of the grant
amount) will be authorized after the Department has executed this Agreement and
upon receipt of the executed payment request form provided by the Department
for the initial payment.
2.2 Interim Pavment. An interim payment of $23,697.60 (40% of the grant
amount) will be authorized upon receipt of the following submittals from the
Grantee:
(i) executed payment request form provided by the Department for the interim
payment;
(ii) executed copies of any third party agreements referenced in Exhibit A; •
(iii) paid invoices, canceled checks or other documentation clearly evidencing
that the equipment or materials identified in Exhibit B to be purchased with
grant funds have been purchased by Grantee subsequent to the execution
date hereof
(iv) Interim report described in Exhibit A.
2.2 Final Pavment. Ten (10%) percent of the grant amount will be retained
until Project Completion. "Project Completion" occurs when all required tasks
have been performed and all required deliverables have been submitted and
accepted by the Department in accordance with the provisions of Exhibit A. Final
payment of $5,924.40 will be authorized upon verification of Project Completion
by the Department and upon receipt of the following submittals:
(i) executed payment request form provided by the Department for the final
payment;
(ii) written certification from Grantee certifying that all services have been •
performed and all deliverables have been submitted. to the Department in
accordance with Exhibit A.
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• 2.3 Refusal to Authorize Pavment/ Riaht to Refund. The Department may
refuse to authorize final payment or require a refund from grantee in the following
events:
(i) Grantee has failed to complete the Project in accordance with Exhibit A;
(ii) Grantee has failed to comply with the mandatory recycled -content products
requirements set forth in Exhibit A;
(iii) the actual expenditure of grant funds for Project expenditures is less than
the amount projected in Exhibit B; Grantee has not made its required
financial contribution to the Project in accordance with Exhibit B; or, grant
funds have not been expended in accordance with Exhibit B without
Department's approval as required in Section 8.2 hereof;
2.4 Submittal of Pavment Reauests. All payment requests must be written,
accompanied by required supporting documentation, and submitted to the Project
Manager named in Section 24 hereof.
ARTICLE 2: GRANTEE OBLIGATIONS
• SECTION 3. Scone of Services
3.1 Proiect Scone. In consideration for the grant funds to be provided by
Department, the Grantee agrees to perform the services, provide the materials,
and to prepare and submit to the Department the reports, studies and other
deliverables described in Exhibit A. The services, materials, reports, studies and
other deliverables described in Exhibit A are referred to in this Agreement as the
"Project".
3.2 Performance Period
The Grantee shall procure all equipment and material necessary to perform the
Project including finalizing any contracts necessary to perform the Project as soon
as possible following the execution of this Agreement to allow for the
commencement of all other project tasks specified in Exhibit A no later than three
months following the Grantee's receipt of the Interim Payment provided for in
Section 2.2 hereof. Grantee shall continue said performance for a period of at least
12 months during the grant term specified in Section 5. The Department Project
Manager will verify Grantee's compliance with this requirement. Grantee's failure
to comply with this requirement without written approval of the Department may
• result in the termination of this Agreement and the Department may require a
refund of all grant funds disbursed to the Grantee.
K
SECTION 4. Reports
Grantee agrees to comply with the following provisions relative to the preparation
and submittal of all reports required under this Agreement. The form and
substance of the reports is described in Exhibit A.
A. Grantee shall submit all required reports as follows:
(i) All reports must be submitted on or before the due date(s) set forth in
Exhibit C.
(ii) Department reserves the right to modify the reporting schedule set forth
in Exhibit C. Department shall notify Grantee in writing of the revised
reporting schedule and shall provide Grantee with revised due. dates for
the submittal of reports which shall supersede the due dates established
herein.
(iii) Grantee shall prepare additional or supplemental progress reports if
requested by the Department.
•
B. The Grantee may request an extension of any of the due dates established in •
Exhibit C. Requests for extensions must be written, state the reason for the
requested extension and be postmarked before the subject due date. Any
extension granted shall not exceed 30 days past the original due date and the
requested extension must fall within the Grant term set forth in Section 5
herein.
C. The following courses of action are available to Department in the event of
Grantee's failure to timely submit acceptable reports:
(i) The Department may direct its Internal Auditor to conduct an audit at
Grantee's premises to determine whether Grantee is in compliance with
the terms of this Agreement. Pursuant to Section 12.2 hereof, Grantee
shall provide access to the Department to all records and documents
pertaining to this Agreement. Grantee's failure to provide such access to
the Department shall constitute an event of default and the provisions of
Section 15.2 shall apply;
(ii) The Department may refuse to authorize any of the payments required
under Section 2;
(iii) The Department may refuse to consider requests from the Grantee for •
future grant funding.
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• ARTICLE 3: STANDARD TERMS AND CONDITIONS
SECTION 5. Grant Term
The Grant term shall commence on the date this Agreement is executed by the
Department and end on October 31, 1997, unless earlier terminated in accordance
with Section 16 hereof. The Grantee shall complete the Project in accordance
with the provisions of Section 3.2 hereof. Grant funds may not be used to pay for
expenditures which are incurred prior to the execution date or subsequent to the
expiration or termination of this Agreement. Pursuant to the Illinois Grant Funds
Recovery Act, 30 ILCS 705/5, all funds, including any interest earned on the grant
funds in accordance with Section 6, which have not been expended or legally
obligated by the expiration or termination of this Agreement shall be returned to
the Department within 45 days following the expiration or termination of this
Agreement.
SECTION 6. Interest on Grant Funds
All interest earned on grant funds held by the Grantee shall become part of the
grant principal when earned and may only be spent on purposes authorized by this
Agreement. Interest earned and not spent shall be returned to the Department
• within 45 days following the expiration or termination of this Agreement.
SECTION 7. Aaaroariations
Obligations of the Department shall cease immediately without penalty or further
payment being required if in any fiscal year covered by the Grant term, the Illinois
General Assembly fails to appropriate or reappropriate funds for this Agreement or
if sufficient funds are not on deposit in the Solid Waste Management Fund.
Department shall provide written notification to Grantee of any impending change
in the status of appropriations or funding which may affect this Agreement of
which it has notice.
SECTION 8. Exoenditure of Grant Funds
8.1 Exoenditure in Accordance with Budget. Grantee shall expend the grant
funds on the items and in the amounts set forth in the Budget attached hereto as
Exhibit B.
8.2 Modifications to Budget. If the Grantee determines that expenditures for the
Project will vary from those specified in Exhibit B, it shall submit a written request
• for approval by the Department prior to incurring any of the adjusted costs. Said
request must state the budget line(s) to be adjusted, the amount of the
adjustment(s) and the reasons for the variance(s). Failure of the Grantee to
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obtain written approval of the Department for anticipated budget adjustments shall
be deemed sufficient reason for the Department to disallow costs incurred in
excess of specific line item amounts even if the costs are within the grant amount
set forth in Section 1 hereof. Grantee shall submit all documentation requested by
the Department necessary to effect an appropriate amendment to this Agreement.
SECTION 9. Ownership. Use and Maintenance of Prooertv
9.1. Ownership. Subject to the remedies available to the Department in Section
15.2 hereof, equipment and material authorized to be purchased with grant funds
shall become the property of Grantee. Grantee shall maintain an inventory or
property control record for all equipment and material purchased with grant funds.
9.2 Use. For the three-year period commencing with the execution date hereof,
the Grantee shall use equipment and materials acquired with grant funds only for
the approved Project purposes set forth in Exhibit A, and shall not sell, transfer,
encumber or otherwise dispose of said equipment or material without prior written
approval of the Department.
9.3 Maintenance and Insurance. For the three-year period commencing with
the execution date hereof, Grantee shall provide sufficient maintenance on the
equipment and materials to permit achievement of the approved Project purposes. •
Grantee shall, at its own expense, maintain insurance coverage on all equipment
and material purchased with grant funds, for its full insurable value, against loss,
damage and other risks ordinarily insured against by owners or users of similar
equipment and material in similar businesses.
SECTION 10. Subcontractor Disclosure
As of the execution date of this Agreement, no subcontractors are expected to
perform consultant services pursuant to this Agreement and to be paid with grant
funds provided hereunder. If, during the term of this Agreement, the Grantee
retains subcontractors to be paid with grant funds provided by this Agreement
who were not disclosed, the Grantee shall so notify the Department and the
Parties shall file an amendment to this Agreement with the State Comptroller's
Office stating the name and address of each subcontractor and the anticipated
amount of payment to each subcontractor.
SECTION 11. Access to Work Products
The Parties shall have the mutual right to publish, distribute, use and assign for
use by others, all data, materials, reports and products of the Project without •
permission of or payment to the other Party. Grantee shall acknowledge the
Department's participation in the Project in any publication, display, or other
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• materials which are produced or disseminated in conjunction with the Project.
Grantee shall comply with the Public Information Requirements set forth in Exhibit
A.
SECTION 12. Records Retention: Audit
12.1 Auditor General Access to Records. The Grantee shall maintain, for a
minimum of five years after the completion of this Agreement, adequate books,
records, and supporting documents to verify the amounts, recipients, and uses of
all disbursements of grant funds passing in conjunction with this Agreement. This
Agreement and all books, records and supporting documents related to it shall be
available for review and audit by the Auditor General. The Grantee agrees to
cooperate fully with any audit conducted by the Auditor General and to provide
full access to all relevant materials. Failure to maintain the books, records, and
supporting documents required by this Section shall establish a presumption in
favor of the Department for the recovery of any funds paid to the Grantee under
this Agreement for which adequate books, records, and supporting documents are
not available to support their purported disbursement.
12.2 Department Access to Records. Department shall have the right,
throughout the term of this Agreement, and for a minimum of five years following
completion of this Agreement, to inspect, audit and obtain copies of all books,
records and supporting documents which Grantee is required to maintain
according to the terms of this Agreement.
SECTION 13. SUDDort
'Grantee will provide all equipment, supplies, services and other items of support
which are necessary for the effective performance of the Project, except for those
items of support provided by. the Department which are specifically herein set
forth.
SECTION 14. Personnel
All technical, clerical, and other personnel necessary for the effective performance
of the Project shall be employed by Grantee, and shall in all respects be subject to
the rules and regulations of Grantee governing its employees. Neither Grantee nor
its personnel shall be considered to be agents or employees of the Department.
SECTION 15. Default
15.1 Events of Default by Grantee. Each of the following events or conditions
• shall constitute an "Event of Default" by Grantee:
7
(a) Grantee's failure to comply with any provision or perform any covenant or •
agreement contained in this Agreement, including the Exhibits hereto;
(b) Grantee's failure to obtain or maintain all permits, licenses or other
governmental approvals necessary for any phase of the Project;
(c) Grantee's making any representation or warranty in connection with its
application for grant funds which was false or misleading in any material
respect when made;
(d) Grantee's failure to complete the Project as described in Exhibit A;
(e) Grantee's sale, transfer, encumbrance or other disposition of equipment and
material acquired with grant funds, without prior written approval of the
Department, during the three-year period commencing with the execution of
this Agreement;
(f) Grantee's discontinuance of the Project or Grantee's utilization of equipment
or material purchased with grant funds for purposes which are not
authorized by this Agreement during the three-year period commencing with
the execution date hereof;
(g) The filing of a bankruptcy petition during the grant term whether by Grantee •
or its creditors against Grantee which proceeding shall not have been
dismissed within sixty (60) days of its filing or an involuntary assignment for
the benefit of creditors.
15.2 Remedies for Grantee's Default. If an event of default occurs and
Grantee fails to cure the default within thirty (30) days after notice from
Department to Grantee demanding that such default be cured, the Department
may elect any of the following remedies:
(a) The Department may require a full refund of all grant moneys disbursed to
Grantee under this Agreement, which Grantee shall remit within 45 days of
written demand from the Department therefor;
(b) The Department may demand that Grantee remit an amount equivalent to
the "Net Salvage Value" of all equipment or materials purchased with grant
funds provided under this Agreement, which Grantee shall remit within 45
days of receipt of written demand from the Department. For purposes of
this Agreement, "Net Salvage Value" is defined as the amount realized from
the sale of equipment or materials purchased with grant funds provided
under this Agreement at its current fair market value, less selling expenses; ,
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• (c) Department may require the Grantee to transfer ownership of equipment or
material purchased entirely with grant funds provided under this grant
agreement to the Department, which Grantee shall transfer within 45 days
of receipt of written demand from the Department therefor.
SECTION 16. Termination
A. Department may terminate this Agreement at any time, with or without cause,
by giving written notice to Grantee. Termination shall be effective upon
receipt of such notice by Grantee.
B. If Department terminates this Agreement without cause, Grantee shall be
entitled to retain such grant funds as are necessary to honor noncancelable
obligations properly incurred under the terms hereof, provided however, that
after the effective date of termination, Grantee shall not incur new obligations.
All funds which Grantee is not entitled to retain shall be returned to
Department within 45 days following the termination date.
C. If Department terminates this Agreement for cause, any payments made to
Grantee or recoveries by the Department shall be in accord with the legal
rights and liabilities of the Parties.
• SECTION 17. Release and Indemnitv
It is understood and agreed that neither party to this Agreement shall be liable for
any negligent or wrongful acts of the other party, either by commission or
omission unless such liability is imposed by law.
SECTION 18. Waivers
No right of either party hereto shall be deemed to have been waived by non -
exercise thereof, or otherwise, unless such waiver is reduced to writing and
executed by the party entitled to exercise such right.
SECTION 19. Assionment
This Agreement may not be assigned by the Grantee without the prior written
consent of the Department.
SECTION 20. Amendments
This Agreement and the documents referred to in Section 22 hereof constitute the
entire Agreement between the Parties. No amendment hereof shall be effective
until and unless reduced to writing and executed by the Parties.
SECTION 21. Governing Law
This Agreement shall be governed by and construed only in accordance with the
laws of the State of Illinois. Any dispute relating to this Agreement shall be
adjudicated in the Illinois Court of Claims.
SECTION 22. Grant Documents
The following documents are incorporated in, and made a part of this Agreement:
Exhibit A -Statement of Work
Exhibit B - Project Budget
Exhibit C - Reporting Schedule
SECTION 23. Certifications
The Grantee makes the following certifications as a condition of this Agreement.
Grantee's execution of this Agreement shall serve as its attestation that the
certifications made herein are true and correct:
•
23.1 Compliance With ADDlicable Law: The Grantee certifies that- it shall •
comply with all applicable provisions of federal, state and local law in the
performance of its obligations pursuant to this Agreement.
23.2 Conflict of Interest: The Grantee certifies that it has no public or
private interest, direct or indirect, and shall not acquire directly or indirectly
any such interest which does or may conflict in any manner with the
performance of Grantee's services and obligations under this Agreement
and that it will comply with the provisions of the Illinois Purchasing Act
prohibiting conflict of interest (30 ILCS 505/11.1-11.5), which terms,
conditions and provisions are made a part of this Agreement by reference.
23.3 Bid Rigging/Bid-Rotating: The Grantee certifies that it has not been
barred from contracting with a unit of state or local government as a result
of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961 (720
ILCS 5/33E-3 and 5/33E-4).
23.4 Default on Educational Loan: The Grantee certifies that this Agreement is
not in violation of the Educational Loan Default Act (5 ILCS 385/3)
prohibiting certain contracts to individuals who are in default on an
educational loan. is
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• 23.5 Felonv: The Grantee certifies that if it or any person employed by
Grantee has been convicted of a felony, at least one year has passed since
completion of sentence as of the effective date of this Agreement (30 ILCS
505/10.3).
23.6 Americans With Disabilities Act: The Americans With Disabilities Act
(ADA) (42 U.S.C.12101 et seq.) and the regulations thereunder (28 CFR
35.130) prohibit discrimination against persons with disabilities by the
state, whether directly or through contractual arrangements, in the
provision of any aid, benefit or service. As a condition of receiving this
grant, the Grantee certifies that services, programs, and activities provided
under this Agreement are and will continue to be in compliance with the
ADA.
23.7 Anti-Briberv: The Grantee certifies that neither it nor its employees has
been convicted of bribing or attempting to bribe an officer or employee of
the State of Illinois, nor has Grantee or any of its employees made an
admission of guilt of such conduct which is a matter of record as defined
in the Illinois Purchasing Act (30 ILCS 505/10.1).
23.8 Discrimination/Illinois Human Rights Act: The Grantee certifies that it will
comply with all applicable provisions of the Illinois Human Rights Act
• prohibiting unlawful discrimination in employment in Illinois as that term is
defined in Article 2 of said Act (775 ILCS 5/1-101 et seq.)
The Grantee further certifies that it will comply with "AN ACT to prohibit
discrimination and intimidation on account of race, creed, color, sex,
religion, physical' or mental handicap unrelated to ability, or national origin
in employment under contracts for public buildings or public works," (775
ILCS 10/0.01 et seq.). The provisions of said Act are made a part of this
Agreement by reference.
23.9 Sexual Harassment: The Grantee certifies that it has written sexual
harassment policies that include, at a minimum, the following information:
(i) the illegality of sexual harassment; (ii) the definition of sexual
harassment under State law; (iii) a description of sexual harassment,
utilizing examples; (iv) the Grantee's internal complaint process including
penalties; (v) the legal recourse, investigative and complaint process
available through the Department of Human Rights and the Human Rights
Commission; NO directions on how to contact the Department and
Commission; and (vii) protection against retaliation as provided by Section
6-101 of the Illinois Human Rights Act. A copy of the policies shall be
provided to the Department upon request.
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23.10 International Anti -Boycott Certification: The Grantee certifies that •
neither the Grantee nor any substantially owned affiliate company of the
Grantee is participating or will participate in an international boycott, as
defined by the provisions of the U.S. Export Administration Act of 1979 or
as defined by the regulations of the U.S. Department of Commerce,
promulgated pursuant to the Act.
23.11 Federal Taxgaver Identification Number and Legal Status Disclosure: Under
penalty of perjury, the Grantee certifies that the name, taxpayer
identification number and legal status listed below are correct.
Name: City of Evanston
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number 36-6005870
(If you are an individual, enter your name and SSN as it appears on your
Social Security Card. If completing this certification for a sole
proprietorship, enter the owner's name followed by the name of the
business and the owner's SSN. For all other.entities, enter the name of the
entity (as used to apply for the entity's EIN) and the EIN. •
Legal Status (check one)
Individual
_X_ Governmental entity
Owner of sole proprietorship
Nonresident alien individual
Partnership
Estate or legal trust
Tax-exempt hospital or
Foreign corporation,
extended care facility
partnership, estate or trust
Corporation providing or
Other -not -for -profit organization
billing medical and/or health
care services
Corporation NOT providing
Other:
or billing medical and/or health
care services
•
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• SECTION 24. Grant Protect Manaaement
All necessary and ordinary communications, submittals, approvals, requests and
notices related to the Project shall be issued to or received by:
Diane Timmer
Illinois Department of Commerce and Community Affairs
Bureau of Energy and Recycling
James R. Thompson Center
Suite 3-400
100 W. Randolph
Chicago, IL 60601-3218
(312) 814 - 3958
Grantee agrees to give prompt notice to the Department of any event which may
materially affect the performance- required under this Agreement.
Any notice or approval relating to Section 16 (Termination), Section 18 (Waivers),
Section 19 (Assignment) and Section 20 (Amendments) hereof, must be executed
by the Director of the Department or his authorized designee.
i SECTION 25. Execution
IN WITNESS WHEREOF, the parties have executed this Agreement this day
of , 1996.
Illinois Department of Commerce
and Community Affairs
By:
Dennis R. Whetstone
Director
recycling grant
5/96kb
•
GRANTEE: City of Evanston
By:
Signature
Print Name
Title
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EXHIBIT A
STATEMENT OF WORK •
CITY OF EVANSTON
The Grantee will expand and make improvements to the container sorting line in their
materials recovery facility to service Cook County.
A. The Grantee shall perform the following tasks in accordance with the terms
of this Agreement.
1. Enter into all third -party agreements necessary to allow for the
performance of the recycling project described herein.
Executed copies of the Agreements must be submitted with the request for
interim payment pursuant to Section 2.2 of this Agreement.
2. Purchase an Eddy current separator and a magnetic conveyor and electric
control panel with funds provided by the Department in accordance with
Exhibit B for use in the processing facility.
3. Purchase and/or provide the support, services and equipment identified as i
the Applicant's Contribution in Exhibit B.
4. Process the following recyclables: steel, aluminum, and glass.
5. Actively promote and market all materials collected and processed to
ensure stable and consistent markets.
6. Use existing educational materials and develop new informational materials
for a public information and education program. This material should
provide information about the program, how to participate in the program
and the program's role in solid waste management. All educational and
informational materials should acknowledge the Department's participation
in the Grantee's program.
7. Collect and analyze data on diversion rates, volumes and/or weights of
materials collected and/or processed and markets for materials. This data
shall be reported on the data forms provided by the Department as part of
the reports described in Section B hereof.
E
• 8. Any brochures, flyers, or other printed material produced in conjunction
with the project must be printed on recycled paper which meets or exceeds
U.S.E.P.A. procurement guidelines.
9. Expend an amount equal to at least 10% of the grant award for the
purchase of recycled content products. Failure to do so will result in the
loss of the 10% amount of the award which is retained until project
completion. Documentation of purchased amounts and actual recycled
content is required. Collection containers purchased with grant funds and
complying with the recycled content requirements set forth in A.2 above
may be applied toward this 10% recycled content purchase requirement.
B. The grantee shall provide written expenditure and progress reports to the
Department in accordance with the deadlines set forth in Exhibit C. The
reports should inform the Department about program activities, problems
encountered, program management decisions, proposed budget reallocations,
grant expenditures and materials collected and/or processed by types.
C. The Grantee shall provide a final report upon project completion to the
Department that will contain the following:
1. A brief chronology of program activities.
• 2. Actual program expenditures, presented in the same format as the original
proposed budget.
3. A summary of
a. Solid waste diversion rates achieved by the program.
b. The volume and weight of material collected and processed per
month by type of material.
4. An analysis of program costs and revenues.
5. An evaluation of equipment and management techniques used in the
program.
6. Examples of all information materials (surveys, letters of solicitation,
newspaper ads, phone book ads, etc.) used in developing the
educational/informational components of the program.
• 7. Documentation of Grantee's compliance with the recycled content
products purchase requirement referenced in Section A.9 above.
8. A critique of the program's strengths and weaknesses.
9. A discussion of any future plans to expand and/or improve the program.
D. The Grantee shall appoint Nancy Burhop as the Project Manager to act as
liaison to the Department.
•
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0 E. PUBLIC INFORMATION
1. Each party shall, for the duration of this Agreement, cause the
participation of the other party to be mentioned in all press releases and other
material presented to the media concerning the Project. Each party will
coordinate media presentations and coverage. A copy of any proposed press
releases and other materials or presentations must be submitted to the
Department for review and approval not less than 10 days before these
materials are issued. Immediately following publication, copies of all press
releases or media materials will be provided to the other party by the
originating party. GRANTEE shall submit its copies of press releases and
materials to the Department Project Manager.
2. For major media events such as open houses or dedications, GRANTEE will
coordinate with the Department project manager on any plans for
such and provide an opportunity for the Department to review and approve
any materials, data, reports or documents created for planned publicity events
relating to the Project at least 10 days prior to publication or date of event and
shall prominently acknowledge the Department's participation in the Project.
3. Grantee shall erect the sign which is provided by the Department on or near
• the Project site for the duration of the grant term which identifies the
Department as a participant in the Project. Grantee shall also affix an
appropriate sign or decal to equipment purchased with grant funds which
acknowledges the sponsorship of the Department.
4. Grantee agrees to provide to the Department Project Manager, visual images
of items pertaining to the Project detailed herein in the form of 35mm slides.
A minimum of 10 slides must be submitted prior to the completion of this
Agreement, featuring but not limited to:
a. View of the facility.
b. View of sign.
C. View of operation(s).
d. Views of actual machinery, equipment, activity, etc. funded by this
Agreement.
5. Grantee also agrees to provide the Department with copies of any photographs
and/or slides of facility, equipment, machinery, activities or press
events relative to the Project taken during the term of this Agreement for
public education, display or press purposes.
PROPOSAL BUDGET
SUMMARY OF BUDGET
Project Director. Nancy BurIhop
Organization: City of Evanston
Address: 2100 Ridge Avenue
Evanston, IL 60201
Telephone: (847) 328-2100
Aonlieant's
Investment
Contri6ntions from Other
Sources
Total Costa
MnnetarX
In -kind
Monetatx
In.kind
State Funding
BCWLNkd
A. Personnel Services $
8.550.00 $
4.950.00
$ 3,600.00 $
0 $
0
$ 0
B. Equipment
124399.00
9,973.00
55.182.00
0
0
59.244.00
C. All Other Direct Costs
5,919.00
5.747.00
172.00
0
0
0
D. Subcontractor
4.260.00
4.260.00
0
0
0
0
TOTAL $
143,128.00 $
24,930.00
$ 58,954.00 $
0 $
0
$ 59,244.00
Percent of Total
100%
17.4%
41.2%
0%
0% 41.4
Notes: - Round all dollar amounts
to the nearest dollar. Carry all percentages to one decimal place.
- "1n-kind~ refers to personnel, equipment, etc. employed or purchased prior to the execution of the proposed grant project. The cost
assigned should be based on the fair
market value.
,
0 PROPOSSIUDGME 0
A. PERSONNEL SERVICES (List principles by name and any future employees by title. Include all salaries quoted and any and all payments for insurance, retirement,
Social Security, etc.)
1. Recycling Coordinator $
2. Operations Manager, James Areeneaux
3. DriverA"ders (2)
4. Purchasing{. Sandy Conyers
5. Sanitation, Zeltee Edwards Jr.
6.
Hours Spent
Hourly Rate
on Pro'ec1 t
Total Cost
20.00
280 $
5,600
19.00
100
1,900
7.50
48 (24 x 2)
360
21.00
10
210
32.00
15
480
SUBTOTAL 453
B. EQUIPMENT (Equipment purchased prior to the execution of the proposed grant project can be considered "in -kind" contribution.)
State Funding
Total Cost
Requested
1.
Bobcat Skid Loader, Propane
$ 15.579.00
$ 0
2.
Nissan Forklift, propane
29.721.00
0
3.
Chutes for sorted glass
9.882.00
0
4.
Eddy current separator
45.846.00
45,846.00
5.
Magnetic conveyor and control panel
13,398.00
13,398.00
6.
Seven steel storage containers:12 polypropylene bags
9.973.00
0
SUBTOTAL
$ 124.399.00
$ 59,244.00
$ 8,550
ii
C. ALL OTHER DIRECT COSTS (Include computer services, duplicating, materials/supplies, postage, publication charges, telephone, fuel, automobile operations, etc. List all
items in reasonable detail.)
1.
2.
3.
4.
5.
6.
7.
8.
9.
Total Cost
Production of 25.000 flyers on 100% recycled stock
S 1,340.00
Postage
2,785.00
Telephone
60.00
Supplies (fax Paper, copier paper, laser print, etc.)
112.00
Computer
1,622.00
SUBTOTAL S 5,919.00 $
State Funding
Request6d
0
0
0
0
0
0
PROPOSAL BUDGET
D. SUBCONTRACTOR (List all subcontracts for design, construction, repair, or maintenance and fees for legal, financial, artistic or other professional services. Details of
subcontractors must be explained including full name and address to be attached at the end of this section.)
1. Design and installation/Frontier Recycling
2. Electrical hook-up. LeRoy Youna
3.
4.
5.
6.
SUBTOTAL
E. INDIRECT COSTS (Specify in reasonable detail)
1.
2.
3.
MRUB25/DLT/EVANSTON.DOC
SUBTOTAL
State Funding
Total Cost Requested
$ 2.960.00 $ 0
1,300.00 0
$ 4,260.00 $
Total Cost State Funding RQuested
S $
iv
E)=IT C
REPORT DUE DATES
FOR ROUND #14 RECYCLING GRANTS
mess. expenditure revorts and data forms are due on the following dates:
Report Time Period Covered by Report Report Due
#1 Execution - September 30, 1996 October 15, 1996
#2 October 1, 1996 - January 31, 1997
#3 February 1, 1997 - May 30, 1997
#4 June 1, 1997 - September 30, 1997
(Expenditure & Data Forms Only)
Final Execution - September 30, 1997
w�
February 15, 1997
June 15, 1997
October 15, 1997
October 15, 1997
•
•
a