HomeMy WebLinkAboutRESOLUTIONS-1995-051-R-95•
6/19/95
51-R-95
A Resolution
Authorizing the City Manager to Enter
Into An Agreement with Illinois
Department of Transportation For Maintenance
of Certain Streets Used as State Highways
WHEREAS, certain streets within the City's territorial limits are extensions
of State highways or parts thereof; and
WHEREAS, the State of Illinois, acting through its Department of
Transportation ("IDOT") is desirous of entering into an Agreement with the City, whereby
the City would operate and maintain certain such Streets, and the State would pay the City
• an annual allowance therefor; and
of Evanston; and
WHEREAS, the aforesaid Agreement is in the best interests of the residents
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the City Manager of the City of Evanston be, and hereby
is, authorized and directed to sign, and the City Clerk to attest, the Agreement with IDOT,
attached hereto as Exhibit A, which provides for the aforesaid operation and maintenance,
and annual allowance. The City Manager is hereby authorized to negotiate additional terms
as he may find necessary and desirable.-
0 SECTION 2: That this Resolution shall be in full force and effect from and
after the date of its passage and approval in the manner provided by law.
Mayor
i
Adopted: c2 1995
•
Illinois Department Agreement for Maintenance
of Transportation p of Munici al Streets
• EXHIBIT "A"
THIS AGREEMENT, made and entered by and between the State of Illinois, acting by and through its Department of Transportation, hereinafter
referred to as the "Department" and City of Evanston a municipal corporation organized and existing under and by virtue of the laws of the State of
Illinois, hereinafter referred to as the "Corporation."
WITNESSETH, that for and in consideration of the covenants hereinafter mentioned, the Corporation agrees to operate and maintain in a manner
satisfactory to the Department, portions of certain streets being used as extensions or parts of State highways lying within the boundaries of the
Corporation beginning July 1, 1995.
This agreement may be extended by the Department in 12-month increments until June 30, 2005 unless terminated. Such extension shall be
accomplished by a letter from the Department to the Corporation.
The Corporation agrees to operate and maintain the streets covered by this agreement in the best interests of the people of the State of Illinois. The
portions of streets to be maintained are described on the Computation Sheet attached hereto and made a part hereof.
The obligations of the Department under this agreement are subject to termination and cancellation in any year for which the General Assembly of the
State of Illinois fails to make an adequate appropriation or reappropriation to pay such obligations.
The Department reserves the right to amend this agreement at the time of extension by the addition or deduction of lane miles of streets to be
maintained. Such addendum must be approved and signed by both parties.
The Corporation agrees that it will not terminate this agreement nor refuse to enter into subsequent agreements without giving the Department written
notice at least 90 days prior to such termination. If the Corporation gives the Department written notice of intent to enter into no future agreement, the
current agreement will remain in force for 90 days from the receipt of such notice. The Department may, at its discretion, release the corporation from
the agreement before the expiration of the 90 days required by the above stipulation.
It is further understood and agreed that the Department, at its discretion, has the right to terminate this agreement by giving written notice to the
Corporation at least 90 days prior to such termination.
poperate and maintain includes but is not limited to all routine surface and pothole repairs, temporary full -depth patches, expansion bump removal
iturninous surfaces, crack and joint sealing, cleaning and litter pickup, snow and ice control and all other routine operational services. Median
maintenance, when applicable, shall consist of sweeping, litter pickup, mowing and routine surface repairs.
The Corporation agrees to permit no cuts or openings in the curbs or pavements of the streets covered by this agreement without the written approval
of the Department. Pavement cuts, curb openings, utility frames and municipal frames and grates or covers disturbed by settlement, construction or
repair under permit are to be restored, repaired, adjusted and maintained by the utility owner or permit holder to the satisfaction of the Department at no
expense to the State.
The Corporation agrees that, except in extreme emergencies, it will not undertake or authorize repairs not covered by this agreement, at the expense
of the State, without securing the approval of the Department.
In consideration of the satisfactory maintenance and operation of streets covered by this agreement, the Department will pay the Corporation
$75,583.00 for the first twelve month period covered by the agreement, payable as described below. The rate of compensation will be adjusted
annually at the time of renewal to reflect changes in miles maintained and costs. The cost adjustment factor used to determine the rates of
compensation will be the percent change of the Construction Cost Index published in the Engineering News Record for the preceding calendar year.
On or about March 31, June 30, September 30 and December 31 of each year, subject to an inspection by the Department, the Department will
authorize the Corporation to invoice the Department in an amount equal to approximately one-fourth of the total annual allowance stated above.
CORPORATION CERTIFICATIONS
RETENTION OF RECORDS
The Corporation shall maintain, for a minimum of 5 years after the completion of the agreement, adequate books, records and supporting
documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the agreement; the agreement and all
books, records and supporting documents related to the agreement shall be available for review and audit by the Auditor General and/or the
Department; and the Corporation agrees to cooperate fully with any audit conducted by the Auditor General and/or the Department and to provide full
access to all relevant materials. Failure to maintain the required books, records and supporting documents shall establish a presumption in favor of
the State for the recovery of any funds paid by the State under the agreement for which adequate books, records and supporting documentation are
Iff available to support their purported disbursement
MAI 416 (Rev. 9/94)
9000M
Sheet 1 of 3
District No. 1
STATE OF ILLINOIS
City of Evanston
DEPARTMENT OF TRANSPORTATION
COMPUTATION SHEET - MUNICIPAL MAINTENANCE
For the Period beginning July 1,
1995, ending June 30, 1996
INTERSECTING STREETS
PORTIONS UNDER AGREEMENT
MAIN. ALLOWANCE
LINE
TOTAL
BUILT
NO.
LENGTH
LANE
ADT/
RATE/
ADJ.
ROUTE SUB -
NO.
ROUTE
SECTION
STREET NAME
RtOM
TO
Ur1QTH
BY
WIDTH
LANES
LOCATION IN FEET
MILES
LANE
SOURCE W. MI. FACTOR
TOTALS TOTALS
1
SA 055
3348
Ashbury
Oakton
Howard
46
M-C
20'
2
Center
2396
0.91
10200
C-78
7D4
3.27
2094.89
2
SA 118
0607
Central
Sherman
Greenbay
40'
C
40'
2
Center
4511
1.71
5400
C-69
608
3.27
3399.75
3
SA 118
0506.1
Central
Greenbay
Lincolnwood
40'
C
40'
4
Full
4463
3.38
2725
C269
486
3.27
5371.56
Roadway
4
SA 121
0707.1
Church
Dodge
McDaniel
40'
C
40'
4
Full
2523
1.92
4225
C-82
561
3.27
3522.18
Roadway
5
SA 051
3640
Crawford
Gross Point
Central
40'
C
40'
4
Full
191
0.14
4763
C286
588
3.27
269.19
Roadway
6
SA 051
3640
Crawford
Central
Harrison
5T
C
20'
2
Adj. to
790
0.30
9525
C=86
691
3.27
677.87
E. Curb
7
11158
3228
Dempster
Forest
Chicago
29'
M
17'
2
Center
1531
0.58
8750
C-'86
675
3.27
1280.21
8
11158
3228RS
Dempster
Chicago
Elmwood
43'
M
20'
2
Center
845
0.32
8750
C-'86
675
3.27
706.32
9
11158
3228RS
Dempster
Elmwood
Ridge
32'
M
20'
2
Center
1320
0.50
8750
C-'86
675
3.27
1103.63
10
SA 123
123-1011
Dempster
Ridge
McDaniel
40'
C
18,
2
Center
5354
2.03
8750
C-'86
675
3.27
4480.72
11
FAU 2744
4041N-86
Greenbay Road
Noyes Street
370' Wo McCormick
2@20'
S
2@20'
4
Adj. to
714
0.54
56DO
0290
612
3.27
1080.67
Boulevard
Median
12
FAU 2744
4141B-R-1
Greenbay Road
® North Shore Channel
2®20'
S
2(d20'
4
Adj. to
146
0.11
56DO
C-'90
612
3.27
220.14
(86)
Median
13
MEDIAN
Greenbay Road
Noyes Street
370' N/o McCormick
4'
960
0.18 Pt. Median
165
3.27
97.12
Boulevard
14
SA 047
0506
Gross Point
Harrison
Crawford
47 V
C
40'
4
Full
216
0.16
2300
C- 78
455
3.27
238.06 $24,542.30
Roadway
is 0 0
F
Sheet 2 of 3
District No. 1
STATE OF ILLINOIS
City of Evanston
DEPARTMENT OF TRANSPORTATION
COMPUTATION SHEET - MUNICIPAL MAINTENANCE
For the Period beginning July 1. 1993,
ending June 30, 1996
IM'ERSEC71NG STREETS
PORTIONS UNDER AGREEMENT
MAINT. ALLOWANCE
LINE
TOTAL BUILT
NO.
LENGTH
LANE
ADT/
RATE/
ADJ.
SUB- ROUTE
NO. ROUTE SECTION
STREET NAME
FROM
TO
WIDTH FY
WIDTH
LANES
LOCATION IN FEET
MILES
LANE
10URCE IN. MI.
FA(TOR
TOTALS TOTALS
15 SAR 116 116-1010
Isabella Street
50' W/o Bryant Street
West Abutment of
22' C
22'
2
Full
521
0.20
1325
S- 79
358
3.27
234.13
North Shore Channel
Roadway
Bridge
16 SAR 116 116-1010
Isabella Street
East Abutment of
Girard Avenue
22' C
22'
2
Full
203
0.08
1325
S- 79
358
3.27
93.65
North Shore Charnel
Roadway
Bridge
17 FAU2832 (3839MO41)
McCormick
Greenbay
Emerson
40' S
40'
4
Full
4691
3.55
4675
V75
584
3.27
6779.36
R-86
Roadway
18 394-1 NRM
Ridge
Lyons
Howard
36' S
36'
4
Full
11323
8.58
4625
C-69
596
3.27
16721.73
Roadway
19
Sheridan Road
Roslyn
Isabella Street
40' M
26
2
Center
900
0.34
9350
V75
687
3.27
763.81
20
Sheridan Road
Ridge
Central
36' M
30'
4
N. Side
2880
2.18
4475
S275
574
3.27
4091.82
21
Sheridan Road
Central
Chicago
36' M
36
4
Full
4733
3.59
4475
S- 75
574
3.27
6738.36
Roadway
22
Sheridan Road
Chicago
Hinmann
44' M
44'
4
Full
475
0.36
4475
V75
574
3.27
675.71
Roadway
23
Sheridan Road
Hinmann
42' M
42'
4
Full
370
0.28
4475
S-75
574
3.27
525.55
Roadway
24
Sheridan Road
Hinmann
Forest Place
36' M
36'
4
Full
1584
1.20
4475
S-75
574
3.27
2252.38
Roadway
25 11142
Forest Avenue
Davis Street
Sheridan Road
32' City
20'
2
Center
475
0.18
8500
S275
670
3.27
394.36
26 11142
Davis Street
Forest Avenue
Forest Place
29' City
29'
3
Full
53
0.03
4433
V75
572
3.27
56.11
Roadway
27 M 42
Forest Placee
Bumham Place
Davis Street
32' City
20'
2
Center
1637
0.62
6650
S275
633
3.27
1283.34 $40,610.33
6
LINE
NO. ROUTE
28 11142
29
30
31
32
33
Krl
SECTION
35 SA 128 1819
Sheet 3 of 3
District No. 1
STATE OF IWNOIS
City of Evanston
DEPARTMENT OF TRANSPORTATION
COMPUTATION SHEET - MUNICIPAL MAINTENANCE
For the Period beginning July 1, 1995, ending June 30, 1996
INTERSECTING STREETS
PORTIONS UNDER AGREEMENT
MAINT. ALLOWANCE
TOTAL BUILT
NO.
LENGTH
LANE
ADT/
RATE/
ADJ.
SUB- ROUTE
STRE,rr NAME
FROM
Tr) I1IDTH BY WIDTH
LANES
LOCATION IN FEET
MILES
LANE SOURCE
IN. MI.
FACTOR
TOTALS TOTALS
Burnham Place
Sheridan Road
Forest Avenue 26 City 26
2
Full
792
0.30
6650
V75
633
3.27
620.97
Roadway
Sheridan Road
Burnham Place
Hamilton Street 50' M 26'
2
Center
422
0.16
9150
S•75
683
3.27
357.35
Sheridan Road
Hamilton Street
Main 49 M 28'
2
Center
1954
0.74
9150
S-75
683
3.27
1652.72
Sheridan Road
@ Main
40' M 40'
4
Full
317
0.24
4575
S275
579
3.27
454.40
Roadway
Sheridan Road
Main
South Boulevard 35' M 23'
2
Center
2429
0.92
9150
S-75
683
3.27
2054.74
Sheridan Road
® South Boulevard
49 C 40'
4
Full
600
0.45
4575
S-75
579
3.27
852.00
Roadway
Sheridan Road
South Boulevard
East Lake Terrace 62' M-S 2-24'
4
Adj. to
2128
1.61
4575
S-'75
579
3.27
3048.26
Median
South Boulevard
Chicago
Sheridan Road 40' C 29
2
Center
2059
0.78
3900
C-78
545
3.27
1390.08 $10,430.52
TOTAL
39.17 Lane Miles
TOTAL
AMOUNT $75.583.00